April 1, 20212:00 p.m. – 4:00 p.m.

Mandatory RTCS Pre-Proposal Scope of Services Meeting

Introductions – KTA Leadership Team Steve Hewitt – CEO

Melody DeLano – Executive Assistant

Bruce Meisch – Director of Technology

Rachel Bell – Director of Business Services and Customer Relations

David Jacobson – Director of Engineering

Brandon Kauffman – Director of Finance

Eric Becker – Director of Roadway Operations

Alan Streit – General Counsel

Diana Ensign – Director of Human Resources

Captain John Lehnherr – Kansas Highway Patrol (Troop G)

Introductions (Continued)KTA Staff Supporting Project: HNTB Staff Supporting Project:

Chelsey Miranda – Assistant Director of Finance Gretchen Ivy – Project Manager

Shauna Guyle – Procurement Coordinator Daniel Robicheaux – Deputy Project Manager, Toll Technology and Systems Task Lead

Nick Parrott – Network and Security Manager Rick Herrington – Senior Technical Advisor

Blake Butterworth – Application Development Manager Derek Vap – Design Task Lead

Tracy Lynn – Design Engineer

Joe Donahue – Finance and Operations Task Lead

Jenna Richter – Toll Technology Senior Analyst

Purpose of Pre-Proposal Meeting

Provide an overview of the RFP

• RFP goals

• Structure and organization of the RFP

• Highlight key elements of the RFP, Scope of Work and Requirements

• Review Schedule of Procurement events

• Respond to Proposer’s questions

Meeting Agenda and Goals KTA Overview | Rachel Bell

Project Introduction and Goals of Procurement | Bruce Meisch

Project Timeline and Schedule Milestones | Bruce Meisch

RTCS Briefing | Tracy Lynn

Procurement and Contract Overview | Jenna Richter

Scope of Work and Requirements Overview | Dan Robicheaux

Interactive Q&A | Bruce Meisch

Closing Comments | Bruce Meisch

Interactive Q&A

Please post your questions using the Zoom “Q&A” feature

All questions will be answered during the interactive Q&A portion of the meeting

Responses to questions will be provided live to all attendees, but the person who asked the question will remain anonymous

All verbal comments, questions, and responses are non-binding

Official Q&A responses will be made in writing and posted to the website

Virtual “Attendee List” will be sent to all attendees with a soft copy of the presentation after the meeting

KTA OverviewRachel Bell

KTA Overview KTA currently operates and maintains 236

miles of high-quality divided highway from the Kansas-Oklahoma border to Kansas City, Kansas

KTA Headquarters in Wichita, KS

• CSC operations including walk-up, call center, and in-house image review

• CSC call center operations in Topeka, KS (coming soon)

• Back office system (BOS) developed, operated, and maintained by KTA

Project Introduction and Goals of Procurement

Bruce Meisch

Project Intro and Goals of Procurement The Cashless Tolling project will replace the existing ticket-based

entry/exit toll collection system on the Kansas Turnpike with a mainline barrier dual-gantry tolling system

Cashless Tolling will include 21 mainline tolling locations (42 toll zones)

• New dual-gantry construction of 36 toll zones with new RTCS equipment

• Reuse of 6 existing ORT gantries with new RTCS equipment

Cashless Tolling is expected to commence in January 2024

Project Timeline and Schedule Milestones

Bruce Meisch

Timeline and Schedule Milestones Advertise RFP – March 18, 2021

• Mandatory Pre-Proposal Meeting – April 1, 2021

• Final Date to Submit Questions – April 15, 2021

• KTA Responses to all Questions Completed – April 29, 2021

Proposals Due – May 21, 2021

Proposal Review and Evaluation – May 21, 2021 to June 21, 2021

Oral Interviews / Contractor Demonstration and Presentation – Week of July 12

Selection of Preferred Contractor(s) and Negotiations Period – July 2021 to August 2021

Contractor Notice to Proceed (NTP) – August 26, 2021

RTCS Go-Live – January 2024

RTCS BriefingTracy Lynn

RTCS Briefing Background of ORT

Interim step to updating toll system

ORT sites completed:

• Eastern Terminal (2017)

• East Topeka (2018)

• Southern Terminal (2019)

Next steps: Convert to entirely Cashless Tolling System

• Convert 6 existing ORT zones

• Construct 36 new mainline toll zones

RTCS Briefing

ORT Southern Terminal (mm 17)

RTCS Briefing

ORT Eastern Terminal(mm 217)

RTCS Briefing

East Topeka ORT(mm 183)

RTCS Briefing

Cashless Tolling System approach:

• The system is designed to be a “closed” system. All users will be charged. Toll rate is set based on the distance between tolling points, to be fair and equitable.

• Certain sites have a toll zone in only one direction of travel; other sites have adjacent toll zones to capture both directions of travel.

RTCS BriefingSingle Site

• SINGLE SITE

Double Site

RTCS BriefingCashless tolling sites:

• 12 new “single zone sites”

• 12 new “double zone sites”

• Split into 4 different construction packages over 3 years

• 3 conversions of ORT “double zone sites”

RTCS Briefing

Consistent features for each mainline toll zone:• Two box truss overhead

structures

• 31’ distance between gantries

• 8’ x 12’ roadside enclosure building for RTCS equipment

• Concrete toll zone with in-pavement conduits

RTCS BriefingCashless Tolling – Single Zone Site:

Roadside Enclosure Building(installed by Civil Contractor)

Concrete Tolling Zone

Generator (by KTA)Fuel source provided by KTA

RTCS Briefing Cashless Tolling –

Double Zone Site

• 31’ between gantries in same direction

• 21’ between nearest gantries of opposing directions

• Oriented upstream to avoid conflicts with AVI

RTCS Briefing

Roadside enclosure point-of-presence (PoP) building

• One for each direction of travel

Generator and fuel for emergency power provided by KTA

• One per tolling location

RTCS Briefing Clearance Requirements

17’-6” Min. Clearance

3’-9” window for RTCS equipment

Static message sign (all upstream gantries)

DMS Sign (certain upstream gantries)

• Flat grading area for roadside building, generator & propane tank (if required)

Construction OverviewCivil construction vs. RTCS

contractor responsibilities:

• KTA / Civil Constructor: Construct toll zone concrete, install conduits, PoP enclosure and overhead gantry structures

• RTCS Contractor: Install tolling equipment on gantries, pull and terminate wiring, and coordinate testing and Go-Live with KTA

• RTCS Contractor is responsible for maintenance of traffic (MOT) during RTCS implementation

Construction Overview

Civil Construction Schedule(2021-2023)

Procurement and Contract OverviewJenna Richter

Contract Term

Seven (7) year base contract with up to two (2), 3-year optional extensions

Implementation Phase – shall begin on the Effective Date and continue through System Acceptance

Maintenance Phase – shall begin upon System Acceptance and continue through the end of the base Contract Term for a period of up to seven (7) years

Options to Extend – includes two (2), three (3)-year optional Maintenance extensions to be executed at sole discretion of KTA

Contract Overview

Functional requirements – performance-based

Fixed-price contract for KTA Cashless Tolling

Contractor coordination and cooperation with KTA and consultants

Unique maintenance requirements/responsibilities

Performance measurements

• Note: Contractor will be expected to attend monthly maintenance meetings where they self-report on their performance

Procurement RequirementsQuestion and Answer Process Proposer Minimum Requirements RFP Format Forms to be Completed Required Technical Proposal Format Technical Proposal Submission Requirements Price Proposal Price Proposal Submission Best Value Evaluation Process

Questions and Answer Process

Proposers must submit all questions in writing to the RFP Contact person, Shauna Guyle

Use the form provided in Exhibit D-8 Forms for all questions

All questions and responses will be provided by KTA on website

Proposer Minimum Requirements

The Proposer shall have successfully developed and delivered at least one (1) Cashless Tolling multi-travel lane system implementation project. The project must include AVI and image-based transactions. The Proposer shall have maintained the system for at least one (1) year.

See Section IV-1.2 Content of Technical Proposal for additional details.

RFP Format

RFP “Front-End” document including:

Section I Administrative

Section II Defined Terms and Acronyms

Section III Scope of Work and Requirements

Section IV Proposal Contents and Submission

Section V Terms and Conditions

RFP Format Additional RFP documents: Four (4) RFP Exhibits

Exhibit A Project Implementation Schedule

Exhibit B Payment Schedule

Exhibit C Price Proposal Instructions

Exhibit D Forms

Ten (10) Forms

Thirteen (13) Scope of Work Attachments

Two (2) informational Appendices

RFP Format

More information on the forms:

Use Table 4-3 which is a checklist of all submittals and forms to be included in the Proposal

Some forms are embedded within:

KTA RTCS Exhibits A - D.pdf

Embedded files are native Word / Excel

file for proposer use Click on the paperclip

Forms to be CompletedTable 4-3

Required Technical Proposal Format Cover Letter

Executive Summary

Proposal Section 1: Firm Qualifications

Proposal Section 2: Key Team Qualifications

Proposal Section 3: Approach to Scope of Work and Requirements

Proposal Section 4: Approach to Project Plan and Implementation

Proposal Section 5: Approach to Maintenance

Proposal Section 6: Adherence to the Scope of Work and Requirements, Terms and Conditions and Requirements Conformance Matrix

Proposal Section 7: Forms and Submittals

Appendix 1: Hardware Cut Sheets

Appendix 2: Audited Financial Statements

Appendix 3: Preliminary Bill of Materials

Appendix 4: Sample Reports

Technical Proposal Submission Requirements

Page Limits: 80 pages for Proposal Sections 1-5

Review Table 4-1, Proposal Page Limitations

Adhere to Proposal format and numbering requirements

Respond as thoroughly as possible

Two (2) printed copies and one (1) USB Flash Drive to be submitted

Price Proposal

Follow Price Proposal Instructions (Exhibit C)

Price Proposal Form (Exhibit D-7) contains the following elements: Roadside

Roadway Support System

Roadside System Hardware Maintenance and Software Support Services

Roadway Support Systems Maintenance and Software Support Services

Future Roadside Pricing

Price Proposal Submission

Separate sealed envelope from Technical Proposal

Price Proposal quantities:

Submit one (1) original and one (1) hard copy of the Price Proposal

Submit one (1) electronic version (USB Flash Drive) in Excel 2016 or later

Include Bid Bond in Price Proposal envelope

Best Value Evaluation Process

Pass / Fail screening

Preliminary Technical Proposal evaluation

Short-listing of Proposers based on Technical score

Oral Interviews/Presentations for Short-Listed Proposers

Updated Technical Proposal scoring

Best Value Evaluation Process

Price Proposal evaluation

Consolidated Technical and Price Proposal evaluation

Best Value determination

Negotiation and Best and Final Offers (BAFOs)

Contract Award

NTP

Best Value Evaluation Process

Proposal Evaluation Scoring (70/30) Points

Scope of Work and Requirements Overview

Daniel Robicheaux

SOW & Requirements Overview RTCS components

Transaction processing requirements

Network requirements

System maintenance

• Tier 1 – KTA staff support of RTCS hardware (maintenance techs)

• Tier 2 – Contractor support of RTCS/RSS hardware

• Tier 3 – Contractor remote support of RTCS/RSS software

Project management and documentation requirements

RTCS Components Redundant toll zone controllers

AVI System selected and provided by the RTCS contractor

• Multi-protocol readers

• SeGo, 6C (all versions), and IAG/TDM protocols

License Plate Image Capture and Processing System

• Front and rear, high-quality color images and plate Region of Interest (ROI)

Automatic Vehicle Detection and Classification (AVDC) System

• Axle-based classification (KTA currently uses Class 2 – 9+)

• Wrong-way vehicle detection and notification

RTCS Components (cont’d)Roadside Support Systems:

• Plaza/Facility Servers for transaction and image processing, store-and-forward from the roadside tolling locations to Toll System Host

• Toll System Host with toll system reporting, and Image Processing (i.e., OCR, ALPR, Fingerprinting, etc.)

• Integrated Digital Video Audit System (DVAS)

• Integrated Maintenance Online Management System (MOMS)

• Critical Environmental Monitoring System (CEMS)

Toll Zone Lane Configurations

Existing ORT Gantries

Toll Zone Lane Configurations

Existing ORT Gantries

Planned future expansion

Transaction Processing Requirements Fully-formed AVI (transponder-based) transactions

• Currently part of Central US IOP Hub

• Future expansion to National IOP

Fully-formed Image-based transactions

• Contractor will provide front/rear color images for all transactions

• Contractor will provide highly accurate OCR/ALPR with reasonable automation rates to ensure transaction accuracy

• Note: KTA will perform manual image review

Network RequirementsKTA-provided statewide fiber backbone

• 1 GB network

• Provided the length of the turnpike to all PoP buildings

• Provided connectivity to KTA Headquarters (primary datacenter) and Topeka (recovery datacenter)

• Currently analyzing for potential equipment upgrades

• Coordinate design and equipment purchase with contractor

Network Requirements (cont’d) KTA will purchase and maintain all network equipment up to PoP switch

demark and will coordinate with contractor prior to purchase, installation and configuration

Contractor will provide all Local Area Network (LAN) equipment beyond the PoP demark switch, but KTA will maintain locally with remote contractor coordination

Note: KTA will provide power, UPS, and backup generators at each toll location

System MaintenanceMaintenance (System Acceptance through Contract Term)

• KTA staff will provide Tier 1 support with onsite maintenance technicians

• Contractor will provide Tier 2 & Tier 3 remote system maintenance:

• Remote Hardware Maintenance Services for the RTCS equipment, infrastructure, and hardware, including remote monitoring

• Remote Network Maintenance Support Services for the RTCS

• RTCS system, server administration, and database administration services

• Software support services for the RTCS system

Project Management

Dedicated project management (onsite and remote)

Staff and key personnel

Weekly status meetings

Monthly report and monthly project review meetings

• Project Principal

• Project Manager

• Deputy Project Manager

• Technical Manager (Roadside Systems)

• Technical Manager (RSS)

• Installation Manager / Maintenance Coordinator

• Quality Assurance Manager

• Test Manager

Project Documentation Overview Project Schedule

Project Management Plan

Software Development Plan

Quality Assurance Plan

Master Test Plan

• Factory Acceptance Test (FAT)

• On-Site Installation Test (OSIT)

• Installation and Commissioning Tests

• System Acceptance Test (SAT)

Requirements Traceability Matrix

Business Rules

System Detailed Design Document (SDDD)

Roadway System Installation Design Documentation Package

Roadway Support System (RSS) Installation Design and Documentation

Maintenance Plan

Disaster Recovery Plan

Training Plans and Manuals

As-Built Documentation (Drawings and SDDD)

Third-Party Documentation

Preliminary Project Implementation Schedule

• Required to be provided in

Proposal Section 7

• Base schedule on Exhibit A –

Project Implementation Schedule

• Note Construction Package

Availability Dates for RTCS

Installation & Estimated First

Gantry Complete Dates.

Interactive Q&ABruce Meisch

Interactive Q&A

Please post your questions using the Zoom “Q&A” feature

All questions will be answered during the interactive Q&A portion of the meeting

Responses to questions will be provided live to all attendees, but the person who asked the question will remain anonymous

All verbal comments, questions and responses are non-binding

Official responses will be made in writing and posted to the website

Virtual “Attendee List” will be sent to all attendees with a soft copy of the presentation after the meeting

Closing CommentsBruce Meisch

Thank You