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Mapping to the Common Education Data Standards
2012 MIS ConferenceFebruary 15, 2012
Introductions
• Kathy Gosa– Kansas State Department of Education
• Jay Pennington– Iowa Department of Education
• Josh Klein– Oregon Department of Education
• Anthea Brady– Public Consulting Group
Overview
• What is CEDS?• Data Mapping Process• Metadata Management• State Case Studies• Future Mapping• Discussion
States Involved in CEDS Mapping
Data Mapping Process
• Metadata Audit• Data Mapping Team• Source Expert Review• Alignment and Gap Analysis• SEA Time Commitment
MSOffice Clipart Image
Data Mapping Process
• Metadata Audit
SEA Team
• Mapping Team Review & Map
Data Mapping Team• Source Expert
Review
Data Mapping Team & SEA Experts
• Alignment & Gap Analysis
SEA Team
Metadata Audit
• Identify state systems and subject areas– SIS, special education, staff, courses
• Discover data dictionaries, user guides, schemas– Identify depth of metadata documentation
• Identify expert for each source system– Who knows the tables inside and out?
CEDS Domain Entity Schema (DES)Domain EntityEL EL ChildEL EL FamilyEL EL StaffEL EL OrganizationEL Parent/Guardian
Domain EntityK12 K12 SchoolK12 Local Education AgencyK12 State Education AgencyK12 K12 StudentK12 K12 Staff K12 K12 SectionK12 K12 CourseK12 AssessmentK12 ProgramK12 IncidentK12 CalendarK12 Parent/Guardian
Domain EntityPS PS InstitutionPS PS StudentPS PS Section
Domain EntityAssessments AssessmentAssessments Assessment AdministrationAssessments Assessment FormAssessments Assessment ItemAssessments Assessment Item ResponseAssessments Student Assessment
RegistrationAssessments Assessment Subtest Score
Domain EntityLearning Standards
Learning Standards Document
Learning Standards
Learning Standards Item
Data Mapping Team
• Parse metadata documentation– Transform metadata to excel format for alignment
to CEDS• Map or “Align” state metadata to CEDS– Are these elements the same?– Are definitions and code sets the same or do they
require transformation?• Identify elements that do not align with CEDS
Source Expert Review
• Source experts identify and share additional metadata
• Mapper reviews new metadata and revises maps to CEDS
• Source experts review and provide feedback
• Mapper presents initial mapping
Present
Review
Identify New
Metadata
Revise
Gap Analysis
Academic Record
Assessment (LEA)
Assessment (SEA)
Incident
LEA
School
Staff Assignment
K12 Staff
K12 Student
Section
Section Enrollment
K12
0 10 20 30 40 50 60
OregonKansasIowa
Iowa Kansas OregonK12 Student 14 18 21Demographic 9 13 12
American Indian or Alaska Native 1 1 1Asian 1 1 1Birthdate 1 1 2Black or African American 1 1 1City of Birth 1Country of Birth Code 1Economic Disadvantage Status 1 1Hispanic or Latino Ethnicity 1 1 1Home Language Code 1 1 1Native Hawaiian or Other Pacific Islander 1 1 1Sex 1 1 2State of Birth Abbreviation 1White 1 1 1Identity 5 5 9
First Name 1 1 2Generation Code/Suffix 1 1 1Identification Code (Student) 1 1 1Last/Surname 1 1 1Middle Name 1 1 2Other Name 1
Grand Total 14 18 21
SEA Time Commitment
Introducti
on/ Disc
overy
Map
ping
Review
Presentati
on0
5
10
15
20
SEAMapping TeamH
ours
Metadata Management Helps:
• Compare across and within states• Identify conflicts in data definitions• Identify authoritative source for identification
data• Use plans to reduce data burdens• Streamline definitions• Prepare for updating and consolidating data
systems
STATE CASE STUDIES
Kansas
• Process• Commitment• Outcomes• Decision-making• Next Steps
MSOffice Clipart Image
Iowa
• Process• Commitment• Outcomes• Decision-making• Next Steps
MSOffice Clipart Image
ANOTHER STATE’S EXPERIENCESJosh Klein, Oregon
Future Mapping
• CEDS Alignment Tool– Import Data Dictionaries– Align to CEDS– Compare to CEDS and Other States
QUESTIONS?
Contact
• Kathy Gosa: [email protected]• Jay Pennington: [email protected]• Josh Klein: [email protected]• Anthea Brady: [email protected]