March 2014

Basic Content Management

Tuffolo Group Perspective

TUFFOLO

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Agenda

Acquity Group Perspective

Key Drivers

Our Recommendation

Next Steps

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Acquity Group Perspective

• The total cost of implementing a full Enterprise Content Management (ECM) solution can be very high• When considering licensing, implementation

services, infrastructure and maintenance

• Similarly, the cost of letting content to continue to grow unmanaged is also high

• There are, however, components of ECM that are becoming a must-have as the amount of content grows

0

500,000

1,000,000

1,500,000

2,000,000

1 2 3 4

Years

ECM Costs

Infrastructure

Maintenance

Licensing

Services

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Key Drivers

• Employees collaborate inefficiently • Documents are emailed, stored on shared drives,

recreated and difficult to find• Storage costs increase and there are multiple

potential “final versions”

• Compliance risks increase• Documents need to be retained properly or

protected from disposition• Increased security, audit trails and workflow are

needed for certain document types

• Content sprawl makes access challenging• Shared drives and email are hard to search• Users need to know where to store documents so

they subsequently know where to find them

These challenges can be addressed with a cost effective Basic Content Management solution

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Content Management Basic vs. Enterprise

Basic Content Management provides core document management and imaging functionality, with enhanced search capabilities.

Document Management

Imaging

Basic Search

ECM

Document Management

Integration

Imag

ing

&

Cap

ture

Dig

ital

Ass

ets

Rec

ord

s M

ana

gem

ent

En

terp

rise

Sea

rch

Bu

sin

ess

Pro

cess

Man

agem

ent

Web

Co

nte

nt

Repository

SharedDrives

PointSolutions

Enterprise Content Management provides an entire stack for managing electronically stored information

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Next Steps

• Understand what your requirements are and develop an action plan

• Perform a content audit to detail what exists• Determine the vendor who has the best fit

• Does an existing vendor have a potential solution?

• Is a selection process necessary?

• What are the possible options?

• Solve the problem that is costing you in storage costs, risk and employee inefficiency• The solution will involve process, as well as, technology

changes

Your company is a high performance machine.

Ours makes it a winner.

TUFFOLO