March 2014
Basic Content Management
Tuffolo Group Perspective
TUFFOLO
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Agenda
Acquity Group Perspective
Key Drivers
Our Recommendation
Next Steps
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Acquity Group Perspective
• The total cost of implementing a full Enterprise Content Management (ECM) solution can be very high• When considering licensing, implementation
services, infrastructure and maintenance
• Similarly, the cost of letting content to continue to grow unmanaged is also high
• There are, however, components of ECM that are becoming a must-have as the amount of content grows
0
500,000
1,000,000
1,500,000
2,000,000
1 2 3 4
Years
ECM Costs
Infrastructure
Maintenance
Licensing
Services
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Key Drivers
• Employees collaborate inefficiently • Documents are emailed, stored on shared drives,
recreated and difficult to find• Storage costs increase and there are multiple
potential “final versions”
• Compliance risks increase• Documents need to be retained properly or
protected from disposition• Increased security, audit trails and workflow are
needed for certain document types
• Content sprawl makes access challenging• Shared drives and email are hard to search• Users need to know where to store documents so
they subsequently know where to find them
These challenges can be addressed with a cost effective Basic Content Management solution
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Content Management Basic vs. Enterprise
Basic Content Management provides core document management and imaging functionality, with enhanced search capabilities.
Document Management
Imaging
Basic Search
ECM
Document Management
Integration
Imag
ing
&
Cap
ture
Dig
ital
Ass
ets
Rec
ord
s M
ana
gem
ent
En
terp
rise
Sea
rch
Bu
sin
ess
Pro
cess
Man
agem
ent
Web
Co
nte
nt
Repository
SharedDrives
PointSolutions
Enterprise Content Management provides an entire stack for managing electronically stored information
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Next Steps
• Understand what your requirements are and develop an action plan
• Perform a content audit to detail what exists• Determine the vendor who has the best fit
• Does an existing vendor have a potential solution?
• Is a selection process necessary?
• What are the possible options?
• Solve the problem that is costing you in storage costs, risk and employee inefficiency• The solution will involve process, as well as, technology
changes
Your company is a high performance machine.
Ours makes it a winner.
TUFFOLO