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REQUEST FOR PROPOSAL
TO:
Name: Address:
Date of issue: April 21, 2020
RFP no.: MIAK-25-01-2020
File no.: Project: CROSSDEV EU reference: ENICBCMED A_A 1 3_0090
Contract title: Auditing Services for CROSSDEV Project
Closing date: May 8, 2020
Contracting Authority:
Masar Ibrahim Al Khalil Al Karamah Street Beit Sahour - Palestine Contact person: Ra’fat H. Bandak Tel: 02 277 5045 Fax: 02 277 5024 Mobile: 056 915 5118
Email: [email protected]
MASAR IBRAHIM AL KHALIL INVITES YOU TO SUBMIT A PROPOSAL FOR AUDITING SERVICES FOR CROSSDEV PROJECT
Dear Sir/Madam,
The Service is required for auditing CROSSDEV project for 3 years an intervention supported by European Union. Please find enclosed the following documents which constitute the Request for Proposal:
A – Instructions B – Draft Contract including annexes Annex 1: Terms of Reference Annex 2: Organization and Methodology Form Annex 3: Proposal Submission Form This document is a PDF format; it is forbidden to make alterations to the text. Please submit all information on your headed paper including all required information as requested. Please sign and stamp all pages. We should be grateful if you would inform us of your intention to submit a proposal by filling this form.
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A. INSTRUCTIONS
In submitting a proposal, the Candidate accepts in full and without restriction the special and general conditions including annexes governing this Contract as the sole basis of this procedure, whatever his own conditions of services may be, which the Candidate hereby waives. The Candidates are expected to examine carefully and comply with all instructions, forms, contract provisions and specifications contained in this Request for Proposal.
A.1. Scope of services The Services required by the Contracting Authority are described in the Terms of Reference in Annex 1.
The Candidate shall offer the totality of the Services described in the Terms of Reference. Candidates offering only part of the required Services will be rejected.
A.2. Cost of proposal The Candidate shall bear all costs associated with the preparation and submission of his proposal and the Contracting Authority is not responsible or liable for these costs, regardless of the conduct or outcome of the process.
A.3. Eligibility and qualification requirements Candidates shall in the Proposal Submission Form attest that they meet the eligibility criteria specified under Terms of Reference: Qualification Requirement. If required by the Contracting Authority, the Candidate whose proposal is accepted shall further provide evidence satisfactory to the Contracting Authority of its eligibility. As a rule, the arrival of a proposal in due time is always the candidate’s responsibility. Late proposals refer to any proposal arriving after the Closing date for submitting proposals, and any proposals arriving late due to a delay, for instance, in the delivery of mail or due to a technical problem related to electronic data transmission.
A.4. Exclusion from award of contracts Contracts may not be awarded to Candidates who, during this procedure:
(a) are subject to conflict of interest (b) are guilty of misrepresentation in supplying the information required by the Contracting Authority as a
condition of participation in the Contract procedure or fail to supply this information
A.5. Documents comprising the Request for Proposal The Candidate shall complete and submit the following documents with his proposal:
a. Proposal Submission Form (Annex 3) duly completed and signed by the Candidate b. Organization and Methodology using the structure in Annex 2) CV. highlighting the Candidate’s
experience in the specific field of the Services and his/her specific experience in the country/region where the Services are to be performed;
The proposal and all correspondence and documents related to the Request for Proposal exchanged by the Candidate and the Contracting Authority must be written in the language of the procedure, which is English.
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A.6. Financial proposal The Financial Proposal shall be presented as an amount in EUR in the Proposal Submission Form in Annex 3. The remuneration of the Candidate under the Contract shall be determined as follows:
The Candidate shall indicate in his/her proposal his/her proposed global remuneration for the performance of
the Services. The Candidate shall be deemed to have satisfied himself as to the sufficiency of his/her proposed
global remuneration, to cover both his/her fee rate, including overhead, profit, all his/her obligations, sick leave,
overtime and holiday pay, taxes, social charges, etc. and all expenses (such as transport, accommodation,
food, office, etc.) to be incurred for the performance of the Contract. The proposed global remuneration shall
cover all obligations of the successful Candidate under the Contract (without depending on actual time spent
on the assignment) and all matters and things necessary for the proper execution and completion of the
Services and the remedying of any deficiencies therein.
The project is VAT exempted and exemption request will be requested from Ministry of Finance regarding the audit services. VAT and/or any sales tax applicable to the purchase of services shall be indicated separately in the proposal.
A.7. Candidate’s proposed personnel In the Organization and Methodology Form, Annex 2, the Candidate shall include a detailed description of the role and duties of each of the key experts or other non-key experts, which the Candidate proposes to use for the performance of the Services. The key experts are those whose involvement is considered instrumental in the achievement of the contract objectives. The CV of each key expert shall be provided highlighting his/her experience in the specific field of the Services and his/her specific experience in the country/region where the Services are to be performed. The Candidate whose proposal is accepted shall provide, if so requested by the Contracting Authority, copies of diplomas and employers’ certificates or references proving the key experts’ education, professional experience and language proficiency. In the Proposal Submission Form, Annex 3, the Candidate shall provide detailed information about key experts’ actual availability for the performance of the Contract. If, before the signing of the Contract, a key expert proposed in the proposal is no longer available the Candidate shall inform the Contracting Authority immediately and the proposal will in such case be considered invalid.
A.8. Validity Proposals shall remain valid and open for acceptance for 120 days after the closing date.
A.9. Submission of proposals and closing date Proposals must be received by email mentioned on the front page by no later than the closing date specified on the front page.
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A.10. Evaluation of Proposals The evaluation method will be the quality and cost based selection. A two-stage procedure shall be utilized in evaluating the Proposals; a technical evaluation and a financial evaluation. Proposals will be ranked according to their combined technical (St) and financial (Sf) scores using the weights of 75% for the Technical Proposal; and 25% for the offered price. Each proposal’s overall score shall therefore be: St X 75% + Sf X 25%. Technical evaluation For the evaluation of the technical proposals, the Contracting Authority shall take the following criteria into consideration, with the indicated weights:
Technical evaluation Maximum Points
Candidate
A B C D E
Expertise of the Candidate submitting proposal
1 Availability of quality assurance procedures 10
2 Organization’s specialized knowledge and experience in the field of assignment and selected region
10
3 Candidate’s relevant academic qualifications 5
4 Candidate’s relevant experience in the field of assignment
10
5 Candidate’s experience in the region/country e.g. knowledge of local language, culture, administrative system, government etc.
10
6 Candidate’s proficiency in English 5
Sub-total Candidate and/or Organization 50
Proposed Organization and Methodology)
1 To what degree does the proposal show understanding of the task?
10
2 Have the Terms of Reference been addressed in sufficient detail?
10
3 Is the conceptual framework adopted appropriate for the task?
10
4 Is the sequence of activities and the planning logical, realistic and promising efficient implementation to the Contract?
10
5 Is the work plan adequate in responding to the Terms of Reference
10
Sub-total Organization and Methodology 50
Total Technical Score 100
Interviews The Contracting Authority reserves the right to call to interview the Candidates having submitted proposals determined to be substantially responsive.
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Financial evaluation Each proposal shall be given a financial score. The lowest Financial Proposal (Fm) will be given a financial score (Sf) of 100 points. The formula for determining the financial scores shall be the following: Sf = 100 x Fm/F, in which Sf is the financial score Fm is the lowest price and F is the price of the proposal under evaluation
Negotiations The Contracting Authority reserves the right to contact the Candidates having submitted proposals determined to be substantially and technically responsive, in order to propose a negotiation of the terms of such proposals. Negotiations will not entail any substantial deviation to the terms and conditions of the Request for Proposal, but shall have the purpose of obtaining from the Candidates better conditions in terms of technical quality, implementation periods, payment conditions, etc. Negotiations may however have the purpose of reducing the scope of the services or revising other terms of the Contract in order to reduce the proposed remuneration when the proposed remunerations exceed the available budget.
A.12. Award criteria
The Contracting Authority will award the Contract to the Candidate whose proposal has been determined to be substantially responsive to the documents of the Request for Proposal and which has obtained the highest overall score.
A.13. Signature and entry into force of the Contract Prior to the expiration of the period of the validity of the proposal, the Contracting Authority will inform the successful Candidate in writing that its proposal has been accepted and inform the unsuccessful Candidates in writing about the result of the evaluation process. Within 5 days of receipt of the Contract, not yet signed by the Contracting Authority, the successful Candidate must sign and date the Contract and return it to the Contracting Authority. On signing the Contract, the successful Candidate will become the Contractor and the Contract will enter into force once signed by the Contracting Authority. If the successful Candidate fails to sign and return the Contract within the days stipulated, the Contracting Authority may consider the acceptance of the proposal to be cancelled without prejudice to the Contracting Authority's right to claim compensation or pursue any other remedy in respect of such failure, and the successful Candidate will have no claim whatsoever on the Contracting Authority.
A.14. Cancellation for convenience The Contracting Authority may for its own convenience and without charge or liability cancel the procedure at any stage.
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B. DRAFT CONTRACT (SERVICE)
SERVICE CONTRACT FOR THE EXPENDITURE AND REVENUE VERIFICATION
[PROJECT REF. NUMBER AND ACRONYM] FINANCED IN THE FRAMEWORK OF THE ENI CBC MEDITERRANEAN SEA
BASIN PROGRAMME 2014-2020 [NUMBER OF THE GRANT CONTRACT]
[NAME OF PROJECT PARTNER - NUMBER AND NAME]
<Full official name of partner >
<Full official address>
[<VAT number>],
(‘the project partner’),
of the one part,
and
<Full official name of the Contractor>
[<Official registration number>]
<Full official address>
[<VAT number>],
(‘the Auditor’)
of the other part,
have agreed as follows:
Article 1. Subject
1.1 The subject of this Contract is the individual <or consolidated> expenditure and revenue
verification of the above-mentioned contract (‘the service’).
1.2 The Auditor shall execute the tasks assigned to him in accordance with the procedures and
templates annexed to this Contract or any update issued by the Managing Authority or the Joint
Technical Secretariat.
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Article 2. Contract value
This Contract, established in [Euro], is a global price contract. The contract value is [Euro] <amount>.
Article 3. Order of precedence of contract documents
The following documents shall be deemed to form and be read and construed as part of this Contract,
in the following order of precedence:
the Grant Contract and its annexes;
Annex 1: description of the evaluation and revenue verification procedure;
Annex 2: control check-list;
Annex 3a: template of individual report
Annex 4: template list of findings;
Annex 5: template of report on suspected and/or established fraud.
The various documents making up the contract shall be deemed to be mutually explanatory; in cases
of ambiguity or divergence, they shall prevail in the order in which they appear above. Addenda shall
prevail on the document they are amending.
Article 4. Language of the contract
The language of the contract and of all written communications, including reports, between the
Auditor and the Beneficiary shall be English.
Article 5. Communications
<Indicate here the contact persons, addresses of the Parties, their other contact details, the documents
to provide and the procedure to be used by the Parties for communication.>
Article 6. Implementation of the tasks and delays
6.1 [The start date for implementation shall be <date/date of signature of the contract by both
parties>]
6.2 The Expenditure and Revenue Verification reports shall be delivered to the Lead Beneficiary /
project partner within 20 calendar days from submission of the Financial report by the Lead
Beneficiary / project partner and in any case ensuring that the deadlines for reporting according
to the Grant Contract are met.
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Article 7. Responsibilities
7.1 The Lead Beneficiary / project partner is responsible for providing the Financial Report, as well
as giving access to its accounting, supporting documents and project documentation and
physical investments to the Auditor, so that the procedures described in Annex I can take place
in due time and without restrictions.
7.2 The Auditor is responsible for performing the agreed-upon procedures described in Annex I
with due care and full respect of the Code of Ethics therein indicated, as well as submitting the
reports to the Lead Beneficiary / project partner. Additionally, the Auditor shall submit the ad
hoc report directly to the Managing Authority in case of fraud. The Auditor will attend the
specific trainings and meetings for Auditors organized by the competent Programme bodies.
The Managing Authority may request the termination of the contract(s) of the auditors not
attending these events.
Article 8. Reports
8.1 The Auditor shall submit the Expenditure and Revenue Verification reports to the Lead
Beneficiary / project partner, with its annexes, according to the templates and procedures
established in the annexes mentioned in article 3.
8.2 In case of identification of suspected and/or established fraud, the Auditor shall submit the
Report on suspected and/or established fraud (Annex V) without delay directly to the Managing
Authority. This report shall not be submitted to the Lead Beneficiary / project partner.
Article 9. Approval of the reports
9.1 The Financial Reports and the Expenditure and Revenue Verification reports shall be revised by the Managing Authority and the Joint Technical Secretariat after submission by the Lead Beneficiary. The Control Contact Points (CCP) may assist the MA / JTS in the revision of these reports.
9.2 Should the Managing Authority, the Joint Technical Secretariat or the Control Contact Points have any doubt concerning the findings indicated in the expenditure and revenue verification report, the Auditor will receive a request for clarification via the Lead Beneficiary / project partner, which will be answered in a maximum of 7 calendar days.
Article 10. Quality control by the programme bodies
10.1 The Managing Authority, the Joint Technical Secretariat or the Control Contact Points may carry out quality control of the work carried out, including the examination of the working papers, at any moment during the execution period of the Grant Contract.
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10.2 As a result of the quality control, the Managing Authority may request to the Lead Beneficiary / project partner the early termination of this contract. Such termination shall be free of charge for the Lead Beneficiary / project partner.
10.3 As a result of the quality control, the CCP may remove the Auditor from the long (or short) list of authorized auditors or, in case of no list, the Managing Authority may exclude the Auditor from any work in the framework of the Programme.
Article 11. Payment
Payments shall be made in accordance with the following options:
Report [EUR]
1 <X% of the contract value>
<n> <X % of the contract value>
Final report <X % of the contract value>
<Total contract value>
Article 12. Settlement of disputes and applicable law
12.1 Any disputes arising out of or relating to this Contract which cannot be settled amicably shall
be referred to the exclusive jurisdiction of the courts of location of the Lead Beneficiary /
project partner.
12.2 This contract shall be governed by the law of the country of the Lead Beneficiary / project
partner.
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Article 13. Data Protection
13.1 Any personal data included in the contract shall be processed with the Regulation (EU) 2016/679
of the European Parliament and of the Council of 27 April 2016 (GDPR - General Data
Protection Regulation) on the protection of individuals with regard to the processing of personal
data. The data shall be processed solely for the purposes of the performance, management and
monitoring of the contract by the Lead Beneficiary / project partner without prejudice to
possible transmission to the bodies charged with monitoring or inspection in application of EU
law. The Auditor shall have the right to access his/her personal data and to rectify any such
data.
13.2 The Auditor shall undertake to adopt technical and organizational measures to address the risks
inherent in processing and in the nature of the concerned personal data and limit access to the
data to staff strictly needed to perform, manage and monitor this contract.
Article 14. Further additional clauses
<Add other relevant clauses.>
Done in English (or French) in two originals, on the <dd Month yyyy>
For the Contractor For the Lead Beneficiary / project partner
Name: Name:
Title: Title:
Signature: Signature:
Date: Date:
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Special conditions
B.1. Scope of services The subject of the Contract is Auditing Services for CROSSDEV Project at Beit Sahour, Palestine. The “Services” are described in the Terms of Reference and further specified in the Organization and Methodology, Annex 2.)
B.2. Commencement Date The Contract shall commence after signature of this Contract by both parties.
B.3. Period of implementation The period of implementation of the services is from the commencement date till the end of the project. The Contractor agrees to deliver Services to the Contracting Authority pursuant to the Contract, which shall conform with the Terms of References, Annex 1, Organization and Methodology, Annex 2 and the price specified in this Contract.
In the event of the Contracting Authority placing a contract, which the Contractor considers it cannot substantially meet because of unavailability of staff or inability to meet the Terms of References, before proceeding to make a partial delivery of the services, the Contractor shall seek further written instructions from the Contracting Authority. The Contractor shall cover all costs related to the remedy of an unacceptable Service. The Contractor shall be responsible for providing all the necessary personnel, equipment, materials and supplies and for making all necessary arrangement for the performance of its obligations under this Contract.
B.4. Remuneration
In consideration for his/her services, the Contractor shall receive a global remuneration of EUR total of contract. This global remuneration covers the Contractor’s fee rate, including overhead, profit, all his/her obligations, leave, sick leave, overtime and holiday pay, taxes, social charges, etc. and all expenses (such as transport, accommodation, food, office expenses, etc) to be incurred for the performance of the Contract. The global remuneration covers all obligations of the Contractor under the Contract (without depending on actual time spent on the assignment) and all matters and things necessary for the proper execution and completion of the services and the remedying of any deficiencies therein.
B.5. Reporting
The Contractor shall submit reports as specified in the Terms of Reference, Annex 1. The Contractor shall keep the Contracting Authority updated on contract progress on a regular basis.
B.6. Payment
Payments shall be made in EUR by bank transfer to the following account or by a cheque:
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Account Number: Name of Bank: Address of Bank: Account name: Swift Code:
Payment will be made by the Contracting Authority within 30 days from approval by the Contracting Authority and receipt of the Contractor’s invoice.
B.7. Tax and social contributions
The Contracting Authority shall have no obligation or responsibility in connection with taxes or levies payable by the Contractor in its country of establishment or in the beneficiary country in connection with its performance of this Contract. This contract is exempt from VAT.
B.8. Order of precedence of contract documents The Contract is made up of the following documents, in order of precedence:
1. This Contract 2. Terms of Reference (Annex 1) 3. Organization and Methodology (Annex 2) 4. CV. of Contractor and/or key expert(s) 5. Proposal Submission Form (Annex 3)
The various documents making up the Contract shall be deemed to be mutually explanatory; in cases of ambiguity or divergence, they should be read in the order in which they appear above.
B.9. Language
The language of this Contract, and of all written communications between the Contractor and the Contracting Authority shall be English.
B.10. Entry into force and duration
The Contract shall enter into force and effect after signature by both parties of this Contract. The Contract shall remain into force and effect until the end of the liability period.
B.11. Notices
Any written communication relating to this contract between the Contracting Authority and the Contractor must state the Contract title and Contract number, and must be sent by post, fax, email or by hand to the addresses identified in this Contract.
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ANNEX 1: TERMS OF REFERENCE
BACKGROUND INFORMATION
Masar Ibrahim al-Khalil (MIAK) is a non-profit community-based tourism union that delineates, and develops Masar Ibrahim in and around different Palestinian localities. The organization endorses cultural diversity and exchange, safeguards tradition and heritage, inspires storytelling and encourages friendships based on the advancement of human values and the preservation of the surrounding environment and the people’s needs for further growth and education. MIAK works closely and jointly with local communities to cultivate their resources, capacities and the opportunity for a better life
CROSSDEV
Cultural Routes for Sustainable Social and economic Development in Mediterranean
CROSSDEV is a 3-years project co-funded by the European Union through the ENI CBC
MED programme. The project’s objective is contributing to the economic and social development in
Mediterranean, strengthening and enhancing sustainable tourism practices, emphasizing common
heritages and resources. Specifically, it expects to increase touristic competitiveness & attractiveness of
less known destinations, rural/depressed areas, adopting/enhancing the Cultural Routes
concept/experiences in selected areas of 4 countries:
- Italy: Sicily, communities in the areas along the Via Selinuntina, neighbourhoods of Sambuca di
Sicilia (Province of Agrigento) and Castelvetrano-Selinunte (Province of Trapani)
- Jordan: communities around less known historical and cultural sites in Aqaba area (Southern
Jordan) and archaeological site of Umm Qais (Northern Jordan)
- Lebanon: villages in the area of Jabal Moussa Biosphere Reserve, Mount Lebanon
- Palestine: Palestine: the extended area of Masar Ibrahim Al-Khalil from Beit Mirsim to Battir –
southern of the West Bank. The total cost of the project that will be implemented by Masar Ibrahim Al Khalil is EUR 342,643.
CONTRACT PURPOSE AND EXPECTED RESULTS
Overall objective: The objective of this contract to audit the project expenses according to the EU regulation and forms (expenditure verification templates).
Purpose: The purpose of this contract is to fulfill the requirement by EU regarding the reporting and auditing.
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Results to be achieved by the Contractor: 1. Follow the expenditure verification procedure set by EU. 2. Report Control check-list template provided by EU. 3. Report individual report template provided by EU. 4. Report consolidated report template provided by EU. 5. Report list of findings template provided by EU. 6. Report suspected fraud template provided by EU. 7. Report of contracts template provided by EU. 8. Report any findings and suggestion needed during the audit work.
SCOPE OF THE SERVICES All project expenditure shall be examined by the auditors appointed by the LB and partners, according to the control systems established at national level and to the requirements as laid down in article 32 of the Reg. (EU) 897/2014.
1. Expenditure declared by the beneficiary in support of a payment request shall be examined by an auditor or by a competent public officer being independent from the beneficiary. The auditor or the competent public officer shall examine whether the costs declared by the beneficiary and the revenue of the project are real, accurately recorded and eligible in accordance with the contract.
This examination shall be performed on the basis of an agreed-upon procedure which will be undertaken in accordance with: (a) the International Standard on Related Services 4400 Engagements to perform Agreed-upon Procedures regarding Financial Information as promulgated by International Federation of Accountants (IFAC); (b) IFAC Code of Ethics for Professional Accountants, developed and issued by IFAC's International Ethics Standards Board for Accountants. For public officers, those procedures and standards shall be laid down at national level taking account of international standards. The auditor shall meet at least one of the following requirements: (a) be a member of a national accounting or auditing body or institution which in turn is member of IFAC; (b) be a member of a national accounting or auditing body or institution. Where this organisation is not a member of IFAC, the auditor shall commit to undertake the work in accordance with IFAC standards and ethics; (c) be registered as a statutory auditor in the public register of a public oversight body in a Member
State in accordance with the principles of public oversight set out in Directive 2006/43/EC of the European Parliament and of the Council; (d) be registered as a statutory auditor in the public register of a public oversight body in a CBC partner
country, provided this register is subject to principles of public oversight as set out in the legislation of the country concerned. The public officer shall have the necessary technical expertise in carrying out its examination work
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2.In addition the Managing Authority shall perform its own verifications pursuant to point (a) of Article 26(5) and Article 26(6). For the purpose of carrying out verifications throughout the whole programme area, the Managing Authority may be assisted by the control contact points. The participating countries shall take all possible measures to support the Managing Authority in its control tasks. 3.The Audit Authority shall ensure that audits are carried out on the management and control systems, on an appropriate sample of projects and on the annual accounts of the programme as referred to in Article 28. The group of auditors mentioned in Article 28(2) shall be set up within three months of the designation of the Managing Authority. It shall draw up its own rules of procedures. It shall be chaired by the Audit Authority appointed for the programme. Each participating country may authorize the Audit Authority to carry out directly its duties on its territory. 4.The independence of the body(ies) mentioned in paragraphs 1, 2 and 3 shall be guaranteed.
The auditors shall verify whether the costs declared by the LB and the partners and the revenue of the project are real, accurately recorded and eligible. in accordance. with this contract and issue the expenditure verification report, drafted according to the model and Instructions provided by the MA. The LB and the beneficiaries will use the template of contract with the auditors provided by the MA. Moreover, a consolidated report, including the results of the verifications carried out by all auditors, shall be drafted by the auditor of the LB. The LB and the partners shall grant the auditors all access rights necessary for the verification under the same conditions than the ones mentioned in Art. 16.4. All expenditures verification reports shall be uploaded to the electronic monitoring system together with each Request for Payment. A copy of the reports shall be submitted to the Control Contact Points, in order to allow them to carry out checks, as the case may be.
The MA and the AA reserve the right to require that the auditors be replaced if considerations which were unknown when the Contract was signed cast doubt on the auditor's independence, if their professional standards do not meet the requirements set by the said article, or if substantial errors are detected in reports previously submitted that cast a reasonable doubt of the reports' reliability. The participation of the auditors in the-training courses organized by the MA, will be considered as mandatory requirement.
TIMING, LOGISITICS AND FACILITIES
The time will be agreed on after submitting the work plan. The audit will take place at Masar Ibrahim Al Khalil Finance Office.
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REPORTING The auditor shall produce all the verification of expenditures for the following submitted reports:
Type of the report Months covered by
Deadline for submission the report
Deadline for submission
Interim Report 0 - 12 Within two months after the end of the reporting period
Interim Report 13 - 24 Within two months after the end of the reporting period
Project Final Report 25 - 36 Within three months after the end of the reporting period
Language of reports are English, original and 2 copies, to be handed to management of Masar Ibrahim Al Khalil.
QUALIFICATION REQUIREMENTS
- Member of Board of Professional Auditing (BOPA).
- Member of Palestinian Association of Certified Public Accountants (PACPA).
- Holding IFAC license.
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ANNEX 2: ORGANISATION AND METHODOLOGY
To be submitted by the candidates, in compliance with the following instructions: Rationale
Any comments on the Terms of Reference of importance for the successful execution of activities, in particular its objectives and expected results, thus demonstrating the degree of understanding of the Contract. Detailed list of inputs, activities and outputs. Any comments contradicting the Terms of Reference or falling outside their scope will not form part of the final Contract.
An opinion on the key issues related to the achievement of the Contract objectives and expected results
Strategy
An outline of the approach proposed for contract implementation.
A list of the proposed activities considered to be necessary to achieve the contract objectives.
The related inputs and outputs.
Timetable of activities
The timing, sequence and duration of the proposed activities taking into account mobilization time.
The identification and timing of major milestones in execution of the Contract, including an indication of how the achievement of these would be reflected in any reports particularly those stipulated in the Terms of Reference.
Include a program.
Logical frame
A Logical frame reflecting the considerations above
Key experts
The Candidate shall include a detailed description of the role and duties of each of the key experts or other non-key experts, which the Candidate proposes to use for the performance of the services. The key experts are those whose involvement is considered instrumental in the achievement of the Contract objectives. The CV of each key expert shall be included highlighting his/her experience in the specific field of the services and his/her specific experience in the country/region where the services are to be performed. In addition the Candidate shall include information on current participation of key experts in other contracts and or commitments to participate in future contracts, including detailed description of their tasks and period of engagement.
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ANNEX 3: PROPOSAL SUBMISSION FORM
My financial proposal for my services is as follows: (Option 1: Global price)
Currency Amount
Global price (fees and expenses) EUR
VAT or other tax on services EUR Zero
Total price incl. taxes EUR
CANDIDATE OR COMPANY INFORMATION
Company (legal name)
Street name and no.
City
Postal code
Country
Phone no.
Website
Director (name)
GENERAL COMPANY INFORMATION
Year of establishment
Number of full time employees
Licensing authority
License number (VAT no./TAX id)
Countries with registered office:
Registration Certificate – please attach
Does your company have a Code of Conduct?
REFERENCES
Name and country of customer
Type of contract Value Contact name Phone/fax and email
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Include details of the experience and past performance on contracts of a similar nature within the past five years and information on other contracts in hand and/or future commitments including details of the actual and effective participation in each of such contracts, description of the Candidate’s assignments and periods of engagement. Additional documents can be attached to the above form. The proposal is valid for a period of 120 days after the closing date in accordance with the article A.8. Validity. After having read your Request for Proposal no. MIAK-25-01-2020 for Auditing Services for CROSSDEV Project dated February 16, 2020 and after having examined the Request for Proposal, I/we hereby offer to execute and complete the services in conformity with all conditions in the Request for Proposal for the sum indicated in our financial proposal. Further, I/we hereby:
Accept, without restrictions, all the provisions in the Request for Proposal and the draft Service Contract including all annexes.
Provided that a contract is issued by the Contracting Authority I/we hereby commit to perform all services described in the Terms of Reference, Annex 1 within the time frame described in our Organization and Methodology Form, Annex 2).
The above declarations will become an integrated part of the Contract and misrepresentation will be regarded as grounds for termination.
Signature and stamp:
Signed by: The Candidate Name of the company: Address: Telephone no.: Email: Name of contact person: Mobile:
