MASC MEETING MINUTES

April 13th, 2014

Open – 3:00 p.m.

Serenity Prayer

Readings:TWELVE TRADITIONS – Brook12 CONCEPTS OF NA SERVICE – HenryA VISION FOR NA SERVICE – Thaddeus

INTRODUCTIONS

WELCOME NEW GSR’SNed

ANNIVERSARIES:BenKristenKevinNick

APPROVE PREVIOUS MINUTES – Approved

GROUP FORUM – Open discussion to allow for feedback and suggestions from other members in attendance. Steps of Life Group - Issue with a member “holding a group hostage”. Member harassing new female

members. Problem is continuing beyond the meeting with one of the members. New addicts haven’t comeback. Trying to vote out trusted servants whom have spoken out to try to stop his behavior as if he’s tryingto get revenge. Held a business meeting, suggested; vote to give him another chance, vote to ban him for acertain period of time, ban him permanently.

o Same person has been an issue at other meetings.o Announcing at the start of the meeting about 13th stepping.o Perpetrators are generally acting out from their disease. Usually when someone acts out to this

level, the problem usually goes away soon.o Often person is seeking attention. Something to understand when trying to deal with the problem.o Person seems to know where he can get away with his behavior.o This is not an easy problem to deal with. This individual has been going all over the area.o Member will speak to him, was afraid of conflict. Be loving and caring when dealing with him, but

can’t allow it to happen. We need to set boundaries.o In this process of recovery, need to remember this person is a sick and suffering member. Try to

help him to see what he’s doing. We’re in the process of saving lives.o Stated at the start of the meeting, no 13th stepping, before during or after the meeting.o This member has requested an impromptu business meeting to vote out the secretary.o Suggested that as many people here can attend this Wed. to speak up at the business meeting.o This is beyond 13th stepping. The most important person at any meeting is the new comer. We need

to make sure we’re protecting the new comers.o Part of being a trusted servant is being willing to help address problems and be willing to step up to

deal with problems.o Some addicts have other serious issues we can try to guide people, but in the end, our decisions need

to be based on what is best for the groups and the fellowship.o This individual is well known and new comers need to be responsible for themselves and be able to

make the right decisions about who they are with.o This sounds like a very serious problem and sounds like a sexual predator. He needs to hear from all

the other members about what they think about what he’s doing.

o New comers have come in, are very vulnerable, they don’t have the tools yet to fully deal withsituations like this. We need to take control of our meetings so he knows this is about recovery andnot what he’s doing.

o In the inner city, the women banded together and talked to him and confronted him about hisbehavior and he stopped coming to those meetings.

o Asked if the area could do something, write a letter to him? Do the groups want their Area Service Committee acting like some sort of authority and

telling members and groups what to do/not to do? From the 12 Concepts;1. To fulfill our fellowship’s primary purpose, the NA groups have joined together to create

a structure which develops, coordinates, and maintains services on behalf of NA as awhole.

2. The final responsibility and authority for NA services rests with the NA groups.3. The NA groups delegate to the service structure the authority necessary to fulfill the

responsibilities assigned to it. Area is helping with this situation, with this group forum discussion.

o This is an issue we’ve been discussing over the past few months. This has demonstrated how amember can become a danger.

o Service pamphlet – Destructive and Violent Behavior: “Finally, if a member is violent or threateningviolence at an NA meeting and no other approaches have been successful, then the group maydecide to call the police. The safety of all addicts who attend the meeting is the primary”consideration.

o Individual is in a member’s sponsee family and is willing to talk to this individual and his sponsor.o Question raised about anonymity being broken by mentioning this individual by name.

From the Service pamphlet – Destructive and Violent Behavior; “while we want to respecteach member's anonymity, a violent individual sacrifices his or her right to personalanonymity by their behavior”.

We need to know who this person is; women need to be aware of this individual. There’sstrength in numbers. We can only do it together in a meeting.

o If the group has decided to request this individual not attend this meeting, and he refuses, then thepolice may be helpful to deal with this. Asking for outside help.

o Filing a complaint with the police will involve documentation.o Issue with taking over the first step meeting. Some meetings use an egg timer to limit how long a

person shares to allow everyone time to share.

United we stand at the Alano Club in Waukesha 6:30 on Tuesdays needs support. The previous secretarywalked out. A member with 60 days clean took over as secretary “and put others in the positions”. Shouldthe meeting be allowed to die out?

o This meeting has been having this same problem for a long time.o A member believed the secretary was under the influence when he visited the meeting. What

happens when a new comer walks in and judges NA based on their experience there?o People at that meeting are new and young, and not familiar with the NA program.o If the meeting isn’t serving addicts properly, following the NA program, should the meeting

continue?o A member wants to talk to a couple of addicts who were previously involved with this meeting to

find out what happened.o If a group isn’t following an NA format, are they really an NA meeting or just a few people getting

together?o A member is willing to go to this meeting but doesn’t want to go alone. If someone else is willing to

go with him? Another member agreed to go with him.o Meeting has had issues with very few people willing to step up and help.o There are other meetings in Waukesha, so if the meeting isn’t helping people, if others have tried to

help keep the meeting alive, and it hasn’t improved, it may need to die.o Put up a flyer, direct them to other meetings?

The meeting on Friday’s at the Alano Club on the East side at 10:00pm has been restarted. The meetinghad been taken off the meeting list. This was previously called “The NA way”, the group can come up witha new name if it would like to.

Administrative Team Reports:

Facilitator – Matt L Our group forum has been a great demonstration of helping our area. There’s been no time limit, but this

can take up a lot of time. The fellowship has been discussing ways to reconfigure our service structure tobetter serve the area.

RCMA - James Conference Agenda Report. Need votes from groups on the motions raised. How to learn about the CAR (Conference Agenda Report) if you missed the workshop + how to pass along

your group conscience.o Watch the videos on the NA website, develop feedback and email votes to Bill O. His email address

is on the flyer.o Need to get the votes to Bill O by April 27th.

Requesting reimbursement for travel expenses to next Region.

ACTIVITIES – Jon Needs support for help, will not be able to put on a June campout this year. Not enough time, but looking

in August for a campout event. The Mini Golf even will be pay your own way, the date will be changing to May 25th (Sunday). Helium Trampoline event, only 3 people showing interest in it so far. Needs help, can’t do everything alone. The Cards Against Humanity night went extremely well. 35 addicts attended. We will be donating $40 to

the church and $42 will go to Area.

PR – report given by Matt L. Have some experienced members helping with PR events but still lack a Chair. Leah and I staffed an NA table at a Resource Fair at the VA last week. Also, in his efforts to expand H & I

in Waukesha County, Jesse got us into a heroin community summit at Oconomowoc High School and he,Ann and I staffed an NA table there last week, too.

TREASURER (Vacant) – Report given by Matt H. 7th tradition – 365.74 Literature

o Receipts – 1300.00o Purchases –

6233.79 Balance as of 3/31 (double check) This was the last month Colin was able to fill in. This position is now vacant.

o Without a treasurer, we’ll be unable to pay bills such as literature. We won’t be able to collect 7th

tradition donations.o The Vice-Facilitator can fill in for a vital role when needed; but if the Facilitator could not make it,

the V.F. would have to serve in that role and could not do the Treasury at the same time.

ElectionsTreasurer (4 yr. clean time requirement) – Willie M nominated. Voted in.Vice – Treasurer (3 yr. clean time requirement) – VacantVice Secretary (1 yr. clean time requirement) – VacantPR Subcommittee Chair (2 yr. clean time requirement) – VacantOutreach Coordinator (2 yr. clean time requirement) – Vacant

Old Business Guideline updates – The following sections were updated (Please see attached guidelines for additional

details);o ARCTICLE EIGHT: ELECTIONS - 8.02 Candidates who wish to be considered for a position must either

(A) be present at the time of their election or (B) submit a letter of interest and a service resume in

either written or email form to at least one of the following – Facilitator, Vice-facilitator, Secretary,Vice-secretary. In the case that a candidate is present and another is absent, elections will not bepostponed until the absent candidate is available to be interviewed.

o C. LITERATURE SUBCOMMITTEE GUIDELINES - II. Functions / Responsibilities – Item 3. As the literaturechair is responsible for handling large sums of cash during area, care should be taken to electcandidates who are financially trustworthy.

o E. PUBLIC RELATIONS SUBCOMMITTEE GUIDELINES IX. Outreach Coordinator

o ARTICLE TWELVE: FINANCIAL GUIDELINES

Plan transition to every-other-month Group Support Forum / every-other month Local Service Conference.o The decision was unanimous two months ago to move towards an alternating structure between the

two service bodies.o Suggested to continue to call it Area for a while, keep the same Facilitator for both service bodies.

Been called Area for over 30 years, need to change slowly.o We’ve been discussing this for a number of months; the issue of changing the name shouldn’t be an

issue.o The structural changes we'll be making are intentionally being kept to a minimum, so that our local

members do not experience more confusion than they can handle. That said, the change ofnomenclature is important, so that members understand what they will be participating in eachmonth.

New Business: Request approval for expenditure on literature for PR supplies $242.77. Recent PR events we did greatly

depleted the inventory we use for such things.o Approved.

VICE FACILITATOR’S RECAP See Area Blast.

Close – 6:30 p.m.

Milwaukee Area Service CommitteeProfit & Loss StatementApril, 2014

Month YTDProceeds:

Donations 365.74$ 1,357.22$Literature Sales 1,300.00 5,351.00Function Proceeds - 1,109.00

Total Proceeds 1,665.74$ 7,817.22$

Less Expenses:Literature (2,313.95)$ (5,946.86)$Travel (308.21) (1,027.35)Paper and copying (63.60) (182.82)Phone line - -Public information - -Advertising - (102.00)Donations to Region - (600.00)Activities - -Chair -

Total Expenses (2,685.76)$ (7,859.03)$

Excess (Deficit) Proceeds Over Expenses (1,020.02)$ (41.81)$

Milwaukee Area Service CommitteeBalance Sheet

4/14/2014

Assets:General Fund 5,414.52$

Total Assets 5,414.52$

Liabilities:None -$

Total Liabilities -$

Assets less Liabilities: 5,414.52$

Milwaukee Area Service Conference Attendance Roster - 20132014

GROUP GSR ALT GSR ALT GSR ALT GSR ALT GSR ALT GSR ALT GSR ALT GSR ALT GSR ALT GSR ALT GSR ALT GSR ALT

A Time to Share X X XBasic Text Group X XBroader the Base X XBreaking the Chains X XCourage to Change XDoing the Right ThingFreedom by Choice X X XFriday Night Live XFriends of Jimmy K. XGen-X X XGet Honest X X X XGet in Where you fit inGrass Roots Group X X X X X XGroup 60 XGroup 8 X X XHelp Me Help You X X XHope and inspiration X X X XHope Shot XI Can't We Can X X XJust for Today X X X XLifeboat Group X XLower Eastside Gratitude Group XKeep Smiling X X X XMonday Night Candlelight X XMonday Night Surrender Group X X

Oak Creek NA X XPracticing These PrinciplesRecovery Room MeetingRecovery to the Max X XSpiritual DirectionsSteps Don’t End hereSteps of LifeSunday Nite Fix X XThursday Nite NA X X X XTop O' the Mornin' GroupTraditions and relationshipsTurning PointUnited we StandWalking in Spiritual Principles

JAN FEB APR JUNE SEPT NOVMAR MAY AUG OCT DECJULY

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Milwaukee Area Service Conference Attendance Roster - 20132014

GROUP GSR ALT GSR ALT GSR ALT GSR ALT GSR ALT GSR ALT GSR ALT GSR ALT GSR ALT GSR ALT GSR ALT GSR ALT

We Choose to Live XWe practices these principles in all our Affairs XWed. Surrender X X X XWelcome to Paradise XWhen the pain get's great enough X XFAT ADDICTS XWish You Were Here X X X XWonderful Tonight X X X

ADMIN. COMM. MEMBERChair - Matt L.Vice Chair - Matt H.Secretary - Byron J.Vice Secretary - VacantTreasurer - ColinVice Treasurer -Public Relations - VacantLiterature - David/MattH&I - JessieRCM - Jeff F.RCMA - JamesOutreach - VacantActivities - Jon S.Web Group - RamonGMUCNA - Ned H.

OCT NOV DECJAN FEB MAR APR MAY JUNE JULY AUG SEPT

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MILWAUKEE AREA SERVICE COMMITTEE GUIDELINES

UPDATED APRIL 2014

PURPOSE OF MILWAUKEE AREA SERVICE COMMITTEE

We may create service boards or committees directly responsible to those they serve.

— Tradition 9

To fulfill our fellowships primary purpose, the NA groups have joined together to create a structure

which develops, coordinates, and maintains services on behalf of NA as a whole. — Concept 1

The final responsibility and authority for NA services rest with the NA groups. — Concept 2

The Milwaukee Area Service Committee was formed to provide services to the groups and the community

which individual groups cannot provide themselves without distracting from their primary purpose —

carrying the message of NA by holding regular recovery meetings. Working together through the MASC they

created, the groups ensure that NA is known as a viable source of recovery from addiction throughout the

community.

The MASC is guided by the groups from which it is composed. The groups have the authority to delegate

tasks to the MASC, but also have the responsibility to provide the people and financial resources needed to

carry out such tasks.

The NA groups delegate to the service structure the authority necessary to fulfill

the responsibilities assigned to it. — Concept 3

WHAT ARE GUIDELINES?

Guidelines are the means by which we carry out the spiritual principles of the 9th Tradition. They provide a

framework within which the services we are attempting to provide can be accomplished. Guidelines are not

etched in stone; but rather they result in a living document outlining the processes used on a daily basis to

achieve the goals of the local fellowship. The policies and procedures they include provide for consistency in

our service and help to ensure accountabili ty. They must be reviewed regularly to ensure that they remain

relevant to the needs of the service body and should be updated as the needs of the service body evolve.

. . . . . . . . . . . .

C o n t e n t s

Article One: Name & Nature 2 Article Two: Definition 2 Article Three: MASC Meetings 2

Article Four: Participants 2 Article Five: Trusted Servants 2 Article Six: Qualifications, Duties & Responsibilities of Trusted Servants 3

Article Seven: Consensus Based Decision Making Procedure 6 Article Eight: Elections 6

Article Nine: Removal of Trusted Servants 7 Article Ten: Subcommittee Functioning 7 Article Eleven: Administrative Committee 14 Article Twelve: Financial Guidelines 15

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ARTICLE ONE: NAME AND NATURE

1.1 This body shall be known as the Milwaukee Area Service Committee, hereafter referred to as the MASC. 1.02 The MASC shall serve the needs of Narcotics Anonymous groups. 1.03 The MASC shall maintain a mailing address and a bank account.

ARTICLE TWO: DEFINITION

2.01 The purpose of the MASC is to be supportive of its groups and their primary purpose, by linking together the groups within our Area, by providing services on behalf of the groups, by carrying the Area conscience to the Wisconsin Regional Service Conference, and by encouraging the growth of the fellowship.

2.02 This body recognizes itself as a service committee of NA, and thereby adheres to the Twelve Steps, Twelve

Traditions, and Twelve Concepts of NA Service.

ARTICLE THREE: MASC MEETINGS

3.01 The MASC shall meet each month at 5pm on the second Sunday and will take rescheduling into

consideration when meetings are in conflict with other important events. 3.02 Any business directly pertaining to the welfare of the groups shall be dealt with on a priority basis.

3.03 Milwaukee Area Service Committee meetings shall be open to all members of Narcotics Anonymous. Subcommittees’ members need only be clean and have the willingness and desire to serve. 3.04 Milwaukee Area Service Committee has adopted a Consensus Based Decision-Making process to discuss and

reach decision on all matters brought before the MASC.

3.05 Regularly scheduled meetings of the MASC are non-smoking. There may be a designated smoking area outside of the building.

3.06 Once each year, at the January meeting there shall be a planning session to develop priorities for the coming year based on the service needs that the groups determine at that session. This helps MASC to stay focused on priorities and to allocate resources toward those identified projects.

ARTICLE FOUR: PARTICIPANTS

4.01 Group Service Representatives (GSR’s) of the Milwaukee Area constitute the voting body of the MASC. 4.02 In the event of a GSR’s absence, that group's duly elected GSR-Alternate shall have all the rights and

responsibilities of the Group Service Representative. 4.03 MASC trusted servants participate in the discussion and disposition of Area business, but all voting is left to

the Group Service Representatives. 4.04 GSR’s shall be given first priority by the MASC Facilitator in the discussion of any proposals that come before

the assembly. 4.05 Other members of Narcotics Anonymous may be recognized by the Facilitator, since hearing all points of

view leads to better decision making.

ARTICLE FIVE: TRUSTED SERVANTS

5.01 Trusted servants of the MASC shall consist of a Facilitator, Vice-Facilitator, Secretary, Vice-Secretary, Treasurer, Vice-Treasurer, Regional Committee Member and Alternate, Subcommittee Chairs, work group point persons and all representatives elected by the MASC.

5.02 MASC trusted servants shall be elected by the GSR’s. 5.03 No trusted servant elected by the MASC shall serve for more than two consecutive terms in the same

position. 5.04 No MASC elected trusted servant other than subcommittee chairs may hold any other service

position at the regional level without the approval of the MASC. 5.05 Any member of Narcotics Anonymous who meets the qualifications for an office may be

elected to that service position.

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ARTICLE SIX: Qualifications, Duties and Responsibilities of Trusted Servants

6.01 We recommend that all trusted servants of the MASC fulfill the following qualifications: 1. The willingness and desire to serve. 2. Understanding of the Twelve Steps, Twelve Traditions and Twelve Concepts for NA Service through practical application. 3. The time and resources to be an active participant. 4. Presents and submits a written report at each MASC on all activities pertaining to said position. 5. Readiness to serve a one year (13 month) service commitment.

6.02 In addition to the qualifications listed above, further requirements for each service position and job description are as follows:

1. Area Facilitator 1. A minimum of three years of continuous clean time. 2. A minimum of two years of NA service experience.

3. A working knowledge of the MASC consensus based decision making procedures. 4. The ability to facilitate and maintain order in a firm yet fair manner. 5. Presides over all meetings of the MASC. 6. Announces in proper sequence all stages of committee business according to the agenda, suspending the order of the day when necessary to accommodate special business. 7. Recognizes participants or observers who are entitled to the floor. 8. Refrains from discussing any proposal while presiding. 9. Decides all questions of order, subject to appeal, unless it is preferable to submit such questions to the assembly for a decision. 10. Responds to inquiries pertaining to MASC procedure or factual information bearing on committee business.

11. Facilitates MASC meetings with fairness and impartiality. 12. Expedites business in every way compatible with the rights of all participants and observers. 13. Appoints all MASC work groups. 14. Compiles a pre-arranged agenda prior to each MASC meeting. 15. Presents and submits a written report at each MASC on all activities pertaining to said position. 16. Is ex officio a non-voting member of all subcommittees. 17. Is a co-signer of the MASC bank account. 18. The MASC Facilitator acts as the corporate president of MASC Inc. for the purposes of the annual filing. 2. Area Vice-Facilitator 1. Minimum of two years of continuous clean time.

2. A minimum of one year of NA service experience. 3. The willingness to learn the MASC Guidelines. 4. Performs all duties and responsibilities of the MASC Facilitator in the Facilitator’s absence. 5. Is ex officio a non-voting member of all subcommittees. 6. Coordinates the functions of a subcommittee in the absence of its Chairperson and Vice Chairperson. 7. Acts as liaison between all MASC subcommittees. 8. Advises the MASC and its subcommittees in matters concerning MASC guidelines. 9. Performs the duties of the Treasurer or Secretary when no one is available to perform the duties of one of these positions (including oversight of the Vice-Treasurer if he or she does not meet the clean time requirement to have sole responsibility for the treasury.) 10. Presents and submits a written report at each MASC on all activities pertaining to said position.

11. Is a co-signer of the MASC bank account.

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3. Area Secretary & Vice-Secretary 1. A minimum of one years of continuous clean time. 2. The ability to take notes of proceedings and type. Access to a computer and e-mail is required. The Secretary and Vice-Secretary work together to:

3. Be responsible for written record of all MASC meetings in the form of an attendance record and minutes. 4. Maintain a list of e-mail addresses and phone numbers for all GSR’s and Trusted Servants of the MASC. 5. Provide MASC minutes to the following:

a. All MASC Trusted Servants and GSR’s b. Any member requesting minutes.

9. Presents and submits a written report at each MASC on all activities pertaining to said position. 10. The MASC secretary acts as the corporate secretary of MASC Inc. for the purposes of the annual filing.

4. Treasurer 1. A minimum of four years of continuous clean time. 2. A minimum of three years of NA service experience. 3. The ability to balance an account and keep accurate records. 4. Personal financial stability is required. 5. Is custodian of all funds of the MASC. 6. Signs all MASC bank account checks along with one other designated trusted servant, except in cases where the check is made out to the Treasurer, in which case two other designated trusted servants must sign the check. 4. Keeps accurate records of all transactions. 5. Presents and submits a written report at each MASC on all activities pertaining to said position. This report

shall include a financial report for inclusion in the minutes, including copies of the bank statements and the reconcilement statement completed accurately. 6. Collects and deposits into the MASC bank account all donations fr om individuals, groups, areas and subcommittees within five business days of receipt of said donations. 7. Supplies copies of receipts for all income and disbursements and keeps copies of receipts dating back seven (7) years. 8. Prepares and presents an annual financial report to be audited by an ad-hoc committee of the MASC.

9. The Treasurer will disburse all funds according to the current set of financial guidelines as adopted by the MASC. 5. Vice-Treasurer 1. A minimum of three years of continuous clean time.

2. A minimum of two years of NA service experience. 3. The ability to balance an account and keep records. 4. Personal financial stability is required. 5. Assists in the preparation of treasurer's reports, the organization of records, and the handling of receipts when requested by the MASC Treasurer. 7. In the absence of the MASC Treasurer, performs all duties and responsibilities of that office during the MASC meeting. 8. Is a co-signer of the MASC bank account with the same restriction on signing checks as the Treasurer: they may not sign a check to themselves nor write a check without a co-signer. 9. Must adhere to the MASC Financial Guidelines (as outlined separately in this document.) 6. Regional Committee Member (RCM)

1. A minimum of 3 years of continuous clean time. 2. A minimum of 2 years of NA service experience, including at least one year of involvement as a MASC trusted servant. 3. The ability to attend the Regional Service Conference and to travel as directed by the MASC, or as requested by any Area in the Wisconsin Region. 4. Strives to embody and express the group conscience of the Milwaukee Area in all NA service activities.

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5. Represents the MASC at the Regional Service Conference, presenting an Area report at every WRSC meeting. 6. Provides a report to the MASC covering all relevant business transpiring at the previous WRSC meeting. 7. Attends MASC meetings. 8. In cooperation with the Regional Delegate/Regional Delegate-Alternate (RD/RDA,) produces and presents a

schedule for C.A.R. (Conference Agenda Report) workshops for the GSR’s. The Regional GSR Assembly date and its funding must be set by the date the C.A.R. is released. The GSR Assembly date is to be set at least 30 days prior to WSC.

9. Maintains lines of communication between the MASC and other NA Areas throughout the Region. 10. Provides the MASC with news from neighboring Areas and their activities (conferences, conventions, etc.) and

information from Quarterly Fellowship Reports. 11. Avails to the MASC minutes from meetings of: a. The Regional Service Conference b. The World Service Conference.

c. The World Board. 12. Attends as many Area and regional functions as possible.

13. Performs all duties and responsibilities of the Area Facilitator in the absence of the Facilitator and Vice- Facilitator. 7. RCM-Alternate 1. A minimum of 2 years of continuous clean time. 2. A minimum of one year of NA service experience. 3. Works closely with the RCM, practicing the duties and responsibilities of the RCM in preparation for potential election to the office. 4. In cooperation with the RCM, produces and presents a schedule for C.A.R. workshop meetings to the GSR’s. 5. Assists the RCM in attending the WRSC, serving in conjunction with the RCM in representing the group

conscience of the Area. 6. Presents and submits a written report at each MASC on all activities pertaining to said position.

7. Assists in communication between the MASC and other service boards or committees of Narcotics Anonymous. 8. Attends as many area and regional functions as possible. 9. RCMA performs all duties and responsibilities of the RCM at the WRSC or MASC meeting in their absence. 10. Subcommittee Chairperson 1. A minimum of two years of continuous clean time 2. A minimum of one year of NA service experience 3. Previous subcommittee involvement 4. See individual subcommittee guidelines for requirements of each position. 11. Subcommittee Trusted Servants (elected positions other than the chair)

1. A minimum of one year continuous clean time 2. A minimum of six months of NA service experience 3. See individual subcommittee guidelines for additional requirements. 12. Ad hoc committees 1. A minimum of two years of continuous clean time 2. A minimum of one year of NA service experience 3. Previous subcommittee involvement

4. This committee shall consist of the ad-hoc chair, who shall be appointed by the MASC Facilitator and any other positions the ad-hoc committee deems necessary.

5. Ad-hoc chairpersons shall have equal status as MASC elected trusted

servants. 6. This committee shall perform the task(s) as requested by the MASC and/or the MASC Facilitator, report back to the Committee when finished, and then be dissolved at the direction of the MASC.

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For our group conscience there is but one ultimate authority – a loving God as he may express himself in our group conscience. Our leaders are but trusted servants; they do not govern.

— Tradition 2

Group conscience is the spiritual means by which we invite a loving God to influence our decisions. — Concept 6

All members of a service body bear substantial responsibility for that body’s decisions and should be allowed to fully participate in its decision-making process.

— Concept 7

ARTICLE SEVEN: CONSENSUS BASED DECISION MAKING PROCEDURE

7.01 All decisions made during any meeting of the MASC will be taken through a process of Consensus Based Decision making. This process starts with a proposal from the floor, and then proceeds to a full discussion of the proposal by all members of the body. After discussion is exhausted, the facilitator first asks if any member of the body objects to the proposal. If there are no objections, the propo sal is adopted. If there are objections, the facilitator then asks those objecting to state their objections. Another round of discussion may be held. The facilitator will then poll the body as to those who support the proposal and those who object to the proposal. If 80% or more of the body supports the proposal, the facilitator may declare the proposal adopted. If the facilitator believes that important objections have been raised regarding our

Traditions, Concepts or spiritual principles, or there is less than 80% support, the matter may be set aside, but may be proposed again at any subsequent meeting of the MASC.

7.01 Straw polling will be conducted by a show of hands. 7.02 The MASC Treasurer shall be consulted before any budgetary expenditures are voted on.

Effective leadership is highly valued in Narcotics Anonymous. Leadership qualities should be

carefully considered when selecting trusted servants. — Concept 4

ARTICLE EIGHT: ELECTIONS

8.01 Nominations shall be open to all members of Narcotics Anonymous as long as they meet the qualifications stated in Articles Five and Six.

8.03 In the event of a vacated office, temporary appointments may only be made by election to fill that position until the next regularly scheduled election.

8.04 The terms of all trusted servants, shall be thirteen (13) months so that the two terms overlap for one meeting. On the weekend that the terms overlap, the outgoing trusted servant shall hold all duties and responsibilities of the position so as to train the newly elected servant. In the event of the absence of the outgoing servant on the overlapping weekend, the newly elected servant shall carry out all duties and responsibilities of that service position.

8.05 When elections are held for a new RCM, the RCMA shall be given priority consideration by a vote of acclimation. If a 2/3 majority of GSR’s present is not achieved, the position shall be opened to the floor for

further nominations. 8.06 In elections, all votes shall be cast by ballot, unless a vote of acclimation is passed by a 2/3 majority of GSR’s

present by a show of hands. Voting by ballot is a specific necessity when there are multiple nominees for the

8.02 Candidates who wish to be considered for a position must either (A) be present at the time of their election or (B) submit a letter of interest and a service resume in either written or email form to at least one of the

following – Facilitator, Vice-facilitator, Secretary, Vice-secretary. In the case that a candidate is present and another is absent, elections will not be postponed until the absent candidate is available to be interviewed.

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same position. 8.07 All elections are decided by a simple majority of voting participants. 8.08 If there are more than two (2) nominees for the same position with no clear majority vote, the two nominees

receiving the most votes would move on to a secondary vote.

8.09 In the event of a tie vote during an election, nominations will be held open until the next meeting of the MASC.

8.10 Elections for all trusted servants listed in Article Five shall be held as follows (nominations shall begin the MASC meeting prior to election and continue until the position is filled) – JUNE: Area Facilitator, Vice-Facilitator, RCM, RCMA, Public Relations, Outreach, Vice-Secretary and

Vice-Treasurer DECEMBER: Treasurer, Secretary, Hospitals & Institutions, Activities and Literature

8.11 MASC trusted servants will take office directly following the MASC meeting at which they are elected. 8.12 Subcommittee trusted servants other than Chair may be elected by members of each subcommittee.

ARTICLE NINE: REMOVAL OF TRUSTED SERVANTS

9.01 The MASC may declare vacant the office of any MASC trusted servant who has been found: 1. Absent for two consecutive MASC meetings within their term.

2. Found unfit as determined by the MASC as a whole. 9.02 The MASC may declare vacant the office of any MASC subcommittee Chairperson who has been absent for

two meetings of the subcommittee for which she or he has been elected to serve. 9.03 No MASC trusted servant shall be removed from office without cause.

9.04 A 2/3 majority vote of GSR’s present shall be required for the removal of any MASC trusted servant. 9.05 The willful use of any drug while serving as a MASC trusted servant shall constitute an automatic resignation

from that service position.

ARTICLE TEN: SUBCOMMITTEE FUNCTIONING

10.01 In order to minimize the amount of time spent debating in MASC meetings, and to further achieve our primary purpose, a subcommittee system shall be used by the MASC.

10.02 It is important to note that subcommittees cannot do the day-to-day work. Only members can do this, which means that each subcommittee requires active participation of NA members throughout the Area.

10.03 Our subcommittees are responsible for the planning and implementation of specific tasks assigned them by the MASC. The initiation and finalization of such projects takes place at regular MASC meetings.

10.04 When a proposal is referred to a MASC Subcommittee, the subcommittee shall have two months to review it

and bring the proposal with recommendations back to the floor of the MASC. 10.05 Major decisions and matters of group conscience concerning subcommittee activities shall be the responsibility of the MASC as a whole.

10.06 Each subcommittee is autonomous, but is directly responsible to the MASC. In order to better serve, a subcommittee may opt to elect its own trusted servants to whom particular responsibilities are delegated.

10.07 Each subcommittee shall develop guidelines, which include a statement of purpose, and they must submit these guidelines in written form to the MASC. 10.08 Each subcommittee shall submit a written report at each MASC meeting. These reports are to include minutes

of subcommittee meetings, subcommittee plans and proposals, and financial reports when applicable. 10.09 Each subcommittee shall have a budget, a list of goals, and updates on such items to be included in all

subcommittee reports. 10.10 All MASC subcommittee activities shall be conducted in accordance with the Twelve Steps, Twelve Traditions

and Twelve Concepts of Narcotics Anonymous. 10.11 The Function Expense/Income form is to be used for all approved MASC functions. It is to be completed

accurately by the subcommittee chairperson. 10.12 The duties and responsibilities for which each MASC subcommittee was specifically established are as follows:

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A. ACTIVITIES SUBCOMMITTEE GUIDELINES

I. Purpose The purpose of the Activities Subcommittee is to enhance the culture of the fellowship through the coordination

of NA functions which: carry the message of recovery; show that fun can be had in recovery; inform and/or improve communication among the membership; and, in the process, also generate funds to further achieve our

primary purpose.

II. Participants / Members

This MASC subcommittee shall consist of an Activities Chairperson, Vice-Chairperson, and any interested members of Narcotics Anonymous. For matters of procedure, please refer to the MASC guidelines.

III. Operating Functions 1. This subcommittee is responsible for holding Area activities (dances, parties, picnics, events, etc.) that are

attractive to the newcomer. The primary purpose of this committee is to reach out to addicts in our Area and elsewhere, and to help promote NA unity.

2. The secondary purpose of this committee is to raise funds for Area needs. Monies coming into Activities from any source must be given to the MASC Treasurer on the following business day.

3. To sponsor a minimum of four Area functions per year. Function prices shall be set according to the operating cost.

4. This subcommittee is responsible for the creation and distribution of flyers announcing Area functions — including submission to the Milwaukee Area & Region websites — as

approved by the group conscience of its members. 5. Provide a table at each MASC meeting for flyers of upcoming events and other information pertaining to

Narcotics Anonymous as determined by the group conscience of this subcommittee. 6. The GSRs shall approve any purchases of merchandise made by the subcommittee. 7. The Activities Chair is responsible for understanding and following the financial guidelines covered in Article 12.

B. HOSPITALS AND INSTITUTIONS (H&I) SUBCOMMITTEE GUIDELINES

I. Purpose The H&I subcommittee conducts activities with the following aim:

"TO ASSURE THAT NO ADDICT IN A HOSPITAL OR INSTITUTION, SEEKING RECOVERY, NEED DIE WITHOUT HAVING A CHANCE TO FIND A BETTER WAY OF LIFE FROM THIS DAY FORWARD.”

This concept should always be our primary concern so that when an addict who is housed in a correctional institution, hospital or recovery house reaches out for recovery, Narcotics Anonymous will be there.

II. This subcommittee serves a number of purposes: 1. Provides supplies, literature, information and other material necessary to better carry the NA message to addicts who still suffer in our area. 2. This subcommittee is responsible for compiling, maintaining and updating lists of all institutions in the area where a suffering addict might be found. These usually fall into the following categories: hospitals, treatment facilities, detoxification facilities, correctional facilities, armed services and related facilities, and drug di versionary or criminal diversionary programs (e.g., TMASC, DWI schools, IDP, etc.)

3. Maintains regular contact with key institutions (for example: the HOC and the jails) and continually updates the committee’s information on: contact persons; opportunities to serve; eligibility criteria; the application and qualification process; and upcoming orientation dates. 4. Fully prepares members for this unique type of service work by providing training based from the Narcotics Anonymous Hospital & Institutions Handbook. 5. This subcommittee attempts to make NA available to any addict seeking recovery from addiction through mutual cooperation with these facilities by: establishing contacts in these places; making literature available; arranging for

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forums; and/or starting meetings. Since many meetings held in institutions cannot function within our Traditions, such meetings should operate under the guidelines of local area and regional Hospitals and Institutions Subcommittees. 6. Performs any other activities that benefit H&I efforts within the Milwaukee Area.

7. Produces its own guidelines and reviews them periodically (not to exceed once annually) — in the course of which they are provided to the MASC Administrative Committee for discussion prior to implementation.

III. Members This subcommittee consists of an H&I Chairperson, an H&I Services Coordinator, an H&I Secretary, and any members of NA who wish to better carry the NA message of recovery into hospitals and institutions in our area. All participants should have a working knowledge of the Twelve Steps and Twelve Traditions of Narcotics Anonymous, and should have and use the NA Hospitals & Institutions Handbook as their primary self-training resource.

V. Qualifications and Responsibilities of Officers

A. H&I Chairperson 1. Two years clean and six months of Area experience. Will serve a one year (13 month) term. 2. Is knowledgeable on the contents of the NA Hospitals & Institutions Handbook. 3. Mediates all meetings of the subcommittee with both fairness and effectiveness. 4. Prepares a report for each MASC meeting and represents the subcommittee in all Area discussions. 5. Coordinates and is responsible for all work done by the subcommittee.

6. Maintains communication with the WRSC H&I Subcommittee. 7. Prepares a budget with the subcommittee to be submitted for approval by the MASC for the upcoming year.

B. H&I Services Coordinator 1. Is elected by the H&I Subcommittee. 2. Suggested clean time of one year and six months Area experience. 3. Must attend all meetings of the subcommittee as well as the MASC. 4. Keeps track of the various H&I related services being provided in the Area and facilitates all necessary

communication with those involved. 5. Performs the duties of the Chairperson in her/his absence. 6. If necessary, may be removed by a 2/3 vote of the subcommittee. 7. Serves a one-year term.

C. Secretary 1. Is elected by the H&I Subcommittee. 2. Suggested clean time of one year and six months Area experience. 3. Must keep an accurate set of minutes of all subcommittee meetings and workshops (topics discussed). The minutes should be ready to be approved by the H&I Chairperson and distributed to all subcommittee

members within 7 days following each subcommittee meeting, workshop, or training as sembly. 4. Works with the Chairperson to ensure a smooth operation of the H&I Subcommittee. 5. If necessary, may be removed by a 2/3 vote of the subcommittee. 6. Serves a one year (13 month) term.

IV. Agenda A. Opening prayer B. Read Twelve Traditions C. Read subcommittee Mission Statement D. Secretary report (last meeting minutes) E. Administrative committee reports (activities since last meeting)

F. Literature report G. Old business H. Elections (if applicable) I. New business

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J. Review of upcoming subcommittee activities and goals K. Closing prayer with committee hug

C. LITERATURE SUBCOMMITTEE GUIDELINES

I. Purpose 1. To carry the message of recovery in written form to still suffering addicts. This subcommittee deals with our

primary purpose as it is achieved through writing. 2. To provide NA literature for sale at all Area Service Meetings.

II. Functions / Responsibilities

1. Take monthly inventory immediately following every Area Service meeting. Complete this by using properly filled

out order forms from groups, subcommittees, and individuals. This is to be done on an Excel inventory spreadsheet.

2. Order literature as needed following each MASC.

3. As the literature chair is responsible for handling large sums of cash during area, care should be taken to elect

candidates who are financially trustworthy.

4. Literature chair shall work with the Area Treasurer to establish and maintain accurate and timely billing and

payment procedures. Proper billing is to be received and paid to ensure smooth order processing, and expectations of shipments being received in a timely manner.

5. All monies received for literature at the MASC shall be turned over to the Area Treasurer before the end of each

MASC. Receipts for these monies shall be kept by the Literature Chair and made available for inspection upon request.

6. Every three months a full inventory shall be made to make adjustments for human error, loss and damage, theft,

honor system style of sales, and any other discrepancies

7. The Groups and individual sales must always come first. All Subcommittee Chairs are to place subcommittee

literature orders a month in advance. After sales to the Groups, Subcommittee orders may be filled as supply allows.

8. Literature shall be available for sale at each MASC meeting. Sales will begin at 4:00pm and end at 5:00pm.

9. The Literature Vice-Chair will assist the Literature Chair with literature sales before each Area meeting, with other

tasks as needed, and will perform any duties of the Literature Chair in their absence.

10. The Literature Chair is a member of the Administrative Committee. When possible, the Literature Vice-

Chair will conduct literature sales during the Administrative meeting.

11. The Literature Chair must keep all receipts, orders, and invoices, and any other documentation which may

be needed to maintain accountability. This record keeping may be called upon at any given time to track, audit, or evaluate sales.

12. There shall be no sales of literature outside of the designated time and place.

13. All sub-committee purchases shall be accompanied by proper documentation and a transfer or

acknowledgement of purchase through cooperation of the Literature Chair and the Treasurer.

III. Participants / Members A. Consists of a Literature Chairperson, Vice-Chairperson, and any other NA members interested in participating in

the Literature Subcommittee duties. B. The Literature Chair should be both fair and effective in facilitating discussions and dispensing with literature

committee business.

IV. Requirements and Responsibilities

A. Literature Chairperson (one year position [13 months]) 1. A minimum of two years continuous clean time

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2. A minimum of one year NA service experience 3. Previous subcommittee involvement

B. Literature Vice-Chairperson (one year term [13 months]) 1. A minimum of one year continuous clean time.

2. A minimum of six months of NA service experience, preferably on the MASC Literature Committee. 3. Working knowledge of the Twelve Steps, Twelve Traditions and other NA literature. 4. Ability to act as Chairperson in their absence.

E. PUBLIC RELATIONS SUBCOMMITTEE GUIDELINES

I. Purpose

PR's primary purpose is to carry the message to the addict who still suffers by informing the public that Narcotics Anonymous exists, of where and how NA meetings can be found, and that NA is a proven program of recovery from the disease of addiction. The subcommittee responds to requests for information, is responsible for developing and implementing area public relations projects, and cooperates with neighboring areas in joint public relations efforts. This work is essential to the growth of NA in the geographic area and needs assistance from many NA members to perform its services. The subcommittee serves, essentially, as the liaison between NA and society as a whole. All of the committee’s efforts must be carried out in accordance with the Twelve Traditions of Narcotics Anonymous.

This subcommittee initiates activities such as: 1. Making contact with, and working to maintain relationships with professionals and other members of the

public, in order that NA’s presence in the community be known and people can get information about NA

when they need it. 2. Producing direct mailings to provide information and establish lines of communication between the local

fellowship and various agencies, organizations, and facilities. 3. Arranging for print advertising, radio spots or other public service announcements; participation in radio

talk shows or the like; and fielding requests for information or interviews from members of the press. 4. Providing presentations to any requesting facility or organization. 5. Staffing a table at events where information about NA may be useful. 6. The subcommittee is responsible for developing guidelines and best practices for efforts such as: local

phone line; local website; handling of communications among the fellowship and with the public; and maintaining and disseminating meeting information.

7. The committee should maintain a stock of literature and supplies it uses in its efforts. It should keep an archive of the letters and other materials it has used; and it should keep records of who it has been in contact with and details of the interactions, including contact information.

II. Participants: This MASC subcommittee shall consist of a PR Chairperson, a Meeting Information Coordinator, a Web

Group Coordinator, a Phone Line Coordinator, and any members of NA who wish to carry the NA message of recovery to those who are not aware of NA or who would benefit from additional information about the fellowship.

III. Qualifications of PR Trusted Servants General Requirements:

A. Personal time and ability to perform their duties.

B. Understanding of, and practical experience with, the Twelve Steps and Twelve Traditions of NA. C. Willingness to continually learn better ways to communicate with the public and other members about NA. D. Maintenance of clean time throughout term of office or position.

IV. Position Descriptions

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1. PR Subcommittee Chairperson: A. Arranges an agenda for and presides over the regular meetings. B. Reports to the MASC at its regularly scheduled meeting.

C. Oversees the efforts of the Web Work Group, the Phone Line Work Group, and the Meeting Information

Coordinator. D. Communicates and coordinates with the Region PR Subcommittee. E. Delegates work to other members of the subcommittee as needed.

V. Meeting Information Coordinator

Is responsible for updating the following sources each time new information is received about a meeting (addition,

subtraction, or change):

Milwaukee printed meeting lists — Word .doc (& Email)

Milwaukee web group (namilwaukee.org) — Email

WI Region web group (wisconsinna.org) — Excel f ile (& Email)

NAWS (na.org) database — Web-based entry

Milwaukee phone line — Voice recording

A. The Meeting Information Coordinator uses a Change Log to keep track, as new meeting information comes

in, of which sources have been updated.

B. New Groups should be instructed to register themselves on www.na.org. If it is discovered later that the

group did not register, this trusted servant sees to it that the information gets added.

C. Groups may also be asked to submit changes of their meeting information to www.na.org themselves; or

the Meeting Information Coordinator may make these updates him-/herself to ensure that the information is kept accurate and up-to-date.

D. Meetings are recorded on Milwaukee’s “1-800” phone line by day of the week. When meeting information

changes, the days of the week which are affected will need to be re-recorded.

VI. Web Work Group I. Purpose:

The primary purpose of the MASC web site is to carry the message to addicts and the public at large by making NA easier to find in the Milwaukee area. Its further purpose is to provide features which are useful to members and the public such as: event information; links to other NA websites and service areas; and ways of contacting trusted servants of the local service structure.

II. Web Servants: This work group consists of a point person, and work group members as needed. 1. A report will be provided for each Area meeting.

2. Requests and inquiries will be responded to promptly, or forwarded on to other trusted servants of the MASC when appropriate.

III. Content:

A. Meeting List:

1. Searchable by map or textual criteria.

2. Updated regularly by way of digital submissions from the Meeting Information Coordinator.

3. Meeting information may be received from other sources who contact the website; but in these cases the

web servants must involve the Meeting Information Coordinator to ensure that all sources get updated with the new information.

4. A printable meeting list shall be posted on the meeting list page.

B. Events Page 1. Updated regularly by way of on-line submissions. 2. Event information and flyers shall be accepted from Activities committee trusted servants. 3. Web servants must be diligent in regularly checking the page to remove dated information.

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VII. Phone Line Work Group I. Function:

A toll-free phone number is maintained from which potential members and the public can get information

about the local NA fellowship. Features include: a voice-recorded version of the meeting schedule as well as an option for leaving a message.

II. Trusted Servants: This work group consists of a work group coordinator and phone line responders. 1. The Phone Line Coordinator will provide a report for each Area meeting. 2. Communication between these trusted servants is critical to the functioning of the phone line.

III. Requirements: A. Functioning:

The Phone Line Coordinator maintains the phone line technology so that it functions properly, trains the phone line responders, and maintains communication with them to ensure that all messages left via the phone line are responded to promptly and appropriately.

B. Phone Line Responders: Those who respond to messages which have been left through the phone line make a commitment to this

responsibility. In order to do this type of service a member must have the free time needed and constant access to the technology required. It is also vital that they inform the Phone Line Coordinator if any of the following change: a) their availability, such as taking a vacation or change to work schedule; b) change of e-mail address or telephone number; c) illness or commitments which prevent them from responding to calls; d) if they stop going to meetings regularly; e) if they relapse.

C. Recorded information: In order for the voice-recorded meeting schedule to be kept current, the information must be re-recorded

whenever meeting information changes. This can be done by any member of the PR subcommittee, but should be done in close coordination with the Meeting Information Coordinator to ensure that correct and

up-to-date meeting information is used.

VIII. Fellowship Development Work Group I. Purpose:

“The goal of any fellowship development effort is to communicate with and assist NA members and groups . . . Although we are autonomous, we may offer loving support to other groups by attending their meetings or offering other help . . . Members can offer tools that allow groups to find their own solutions . . . Fellowship development is an opportunity for trusted servants to carry NA’s message by building relationships with other NA members . . .” - from the Public Relations Handbook (also the source for the quotes used below)

II. Function: A. Planning Workshops “Workshops and learning days are useful tools for strengthening groups and areas . . . Using brainstorming

methods at these events can help the area or group find its own solutions. Including social gatherings, meals, and recovery meetings at these events can make service more attractive and create a sense of unity.”

B. GSR Orientation FD “. . can provide orientations for group service representatives. These orientations can be informal gatherings before an area service committee meeting or they can be more formal efforts, such as creating tailored training materials and providing presentations.”

C. Suggesting Improvements to Our Service Processes “Our ability to respectfully support groups and members gives them a better chance at more effectively carrying NA’s message to suffering addicts.”

III. Trusted Servants: This work group consists of a point person, and work group members as needed.

1. A report will be provided for each Area meeting. 2. Requests and inquiries will be responded to promptly, or forwarded on to other trusted servants of the

MASC when appropriate.

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Is responsible for (1) working with the Fellowship Development Workgroup and the rest of the PR subcommittee to (2) facilitate communication between groups and the MASC.

A. This person will visit groups, when needed, placing a priority on visiting groups which have not been in attendance at recent MASC meetings. B. These efforts should always be carried out with a helpful and generous attitude, mindful of the autonomy of the groups, and with minimal disruption to the group’s normal activities. C. This person will be elected by GSRs as a trusted servant of the area, and all candidates must have (1) a minimum of two years of continuous clean time (2) a minimum of one year of ASC service experience and (3) a working knowledge of the 12 Traditions. D. The coordinator is also responsible for submitting a written report each month, and attending the area and administrative committee meetings.

X. PR Subcommittee & Work Group Meetings

A. Regular meetings of the PR subcommittee shall take place monthly, as announced at the regular MASC meeting, and the meeting time and place shall be made known to all members. B. Additional PR meetings may be scheduled and held as needed. C. Additional work groups may be formed by the PR subcommittee as needed.

XI. Education & Spiritual Guidance A. The PR Subcommittee should draw on the following documents for information and guidance:

1. The current edition of the Public Relations Handbook 2. The 12 Traditions 3. The 12 Concepts of Service in NA 4. Any and all items of current NA-published literature

XII. Funding A. The chairperson must submit a proposed budget for the upcoming year at the January Administrative

Committee meeting for submission to the body for approval.

B. The PR chair will submit a monthly financial statement to the MASC showing all transactions for the preceding

month.

C. The main source of revenue for PR will come from the MASC general fund as needed without approval of the

MASC up to the amount in the budget. If funds over and above the approved budget are needed, a request must be submitted to the MASC for approval prior to disbursement of any additional funds.

D. The MASC Treasurer is authorized to distribute monies from the PR budget only to the PR Chairperson or PR

Vice-Chairperson, or in direct payment to creditors billing for services approved by PR.

ARTICLE ELEVEN: ADMINISTRATIVE COMMITTEE FUNCTIONING

I. Purpose A. This committee deals with the guidelines of the MASC. B. The administrative committee is responsible for maintaining the guidelines, revising them each March, and

making the Area Guidelines available to the GSR’s and Area Trusted Servants. As part of this process, the administrative committee will, at least once annually, evaluate the effectiveness of the current MASC guidelines and recommend to the MASC any changes or modifications deemed appropriate.

C. At no time should the policies of the MASC, our subcommittees, or any other NA service board or committee

conflict with the Twelve Traditions or Twelve Concepts of NA Service. D. If a concern is brought to the attention of the Administrative Committee that a violation of the Twelve Traditions

may be occurring at a meeting within the Area, it may be discussed by the Administrat ive Committee, but would

IX. Outreach Coordinator

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then be passed on to the GSR’s to discuss (either in the Group Discussion portion of the Area meeting or during New Business.)

. II. Participants / Members

This committee shall consist of the Area Facilitator, Vice-Facilitator, Secretary, Vice-Secretary, Treasurer, Vice-Treasurer, RCM, RCMA, and Subcommittee Chairs.

III. Procedure On the day of the Area Service Committee meeting, the Administrative Committee will meet at 1:30pm.

NA funds are to be used to further our primary purpose, and must be managed responsibly.

— Concept 11

ARTICLE TWELVE: FINANCIAL GUIDELINES SECTION 1: Accountability F1.01 All funds shall be combined into one bank account and managed in keeping with Concept 11: “NA funds are to be used to further our primary purpose and must be managed responsibly.” F1.02 The MASC Treasurer, Vice-Treasurer, Area Facilitator, and Vice-Facilitator shall be designated as co-signers on the MASC bank account – if they meet the clean time requirements of their positions. F1.03 Checks drawn on the MASC bank account shall require two signatures for any and all transactions.

F1.04 No two signers of the MASC bank account may reside in the same household. F1.05 No signer may sign a check made out to him- or herself. F1.06 Every month at the Administrative Committee meeting, the Treasurer will provide the mailed bank statement and a reconciliation report for the Facilitator’s review, or, in his or her absence, the Vice-Facilitator’s review. The Treasurer will also include the Excel workbook he uses to track the area’s finances. F1.07 Every year in December (or upon stepping down), the Treasurer will give an Annual Report stating: Total revenue for the year, broken down by sources (e.g.: activities, 7th tradition); total spending on each budget line, versus the amount budgeted; total amounts contributed to other service bodies; a summary of miscellaneous expenses (outside of budgets;) and a reconciliation against the current bank balance. F1.08 An ad-hoc committee comprised of members of the Administrative Committee may, if needed, conduct an audit of MASC financial records.

SECTION 2: Budgets, Cash Advances, and Reimbursements F2.01 Prior to December’s Administrative Committee meeting, each subcommittee and trusted servant shall submit a budget to the treasurer projecting anticipated projects and expenses for the next year. F2.02 MASC GSRs must approve the MASC budget and any reimbursements in excess of its categories. F2.03 All reimbursements require a valid receipt. All reimbursements are made at the Treasurer's discretion. F2.04 Mileage will be reimbursed to the RCM and RCMA, for traveling to Wisconsin Region meetings, at the rate of

$0.35 per map mile. At this time, no other mileage reimbursement has been approved by the GSRs. F2.05 Any MASC trusted servant receiving a cash advance for service purposes must have at least two years clean, and then the amount is limited to $100 outstanding at any one time. MASC GSRs may approve larger advances. To receive another advance, the trusted servant must present receipts showing how the last one was used. To receive an advance greater than $100, the trusted servant must provide documentation as to why the requested amount is

needed. All advances are made at the Treasurer’s discretion. F2.06 Trusted servants with less than two years may not receive cash advances; they may receive a check written to a store, facility, or whatever the ultimate destination for the funds is. This is also limited to $100 outstanding at any one time, and receipts must be provided to receive a second check. Amounts greater than $100 will be considered, at the Treasurer's discretion, if the trusted servant provides documentation for the store or other recipient of the funds.

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F2.07 The current budgets are as follows: AS OF MARCH, 2014

Facilitator $50.00 Vice-Facilitator $50.00

Treasurer $50.00 Secretary $50.00 MASC RCM/RCMA Team $1,500.00 Activities Subcommittee $1,000.00 Hospitals and Institutions Subcommittee $900.00 Public Relations Subcommittee $1,500.00 Bi-monthly contributions ($400) to WI Region/year $2,400.00 Bi-monthly contributions ($150) to NAWS (World)/year $900.00 Bi-monthly contributions ($50) to MZF (World)/year $300.00 TOTAL $8,700.00

SECTION 3: Procedures F3.01 All revenues (including 7th Tradition donations) received shall be recorded in the MASC financial records. F3.02 A receipt must be provided to the GSR or member who submitted the funds. F3.03 All expenses must be recorded in the MASC financial records in a format that allows them to be reviewed while reconciling with monthly bank statements. F3.04 The Treasurer is responsible for overseeing the implementation of all of the Financial Guidelines. F3.05 Area expenses will only be paid if there is money in the MASC account to cover the check. Also, an operating reserve of at least 2,500.00 should be maintained, and this level should be reconsidered in each annual review of the guidelines. F3.06 When funds are not available to meet all valid requests, the following have been adopted as a list of priorities,

beginning with the most important: (1) Outstanding MASC bills (2) Reimbursements drawn from a line in the budget (3) Reimbursements not drawn from the budget but otherwise approved (3) Contributions to other service bodies. F3.07 In every odd-numbered month, contributions of $400 to Wisconsin Region, $150 to NA World Services and $50 to the Midwest Zonal Forum shall be made to the Wisconsin Region and NA World Services, respectively, unless these expenses would cause the MASC account to fall below the operating reserve described in F3.05. F3.08 The Treasurer, Vice-Treasurer or a designee with at least three years clean must be present at every area event to collect and oversee funds. Proceeds and any receipts needed for reimbursements must be received by the Treasurer or Vice-Treasurer within 24 hours of the event.