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Math Science Partnership (MSP)
Grant Application Process 2016-17
Program Requirements
Program Description
This program is designed to improve the content knowledge of teachers and the performance of students in the areas of mathematics and science by encouraging states, IHEs, LEAs, and elementary and secondary schools to participate in programs that:• Improve and upgrade the status and stature of mathematics
and science teaching by encouraging IHEs to improve mathematics and science teacher education;
• Focus on the education of mathematics and science teachers as a career-long process;
• Bring mathematics and science teachers together with scientists, mathematicians, and engineers to improve their teaching skills; and
• Provide summer institutes and ongoing professional development for teachers to improve their knowledge and teaching skills.
Focus Areas
The 2016-17 Application offers five focus areas:1. Improving elementary and middle school (K-8) educators'
mathematical content knowledge in one or more domains, with a focus on the major work of the grade.
2. Increasing understanding of the standards, progressions, coherence, and pedagogical opportunities for the Integrated Mathematics Pathway in high school.
3. Deepening the understanding and the use of modeling as a means to promote reasoning and critical thinking in mathematics, science, career and technical education, and/or STEM classrooms.
4. Increase understanding of how collaboration between mathematics, science, and career technical courses can deepen subject area content knowledge in science and mathematics as well as expand students’ readiness for college and/or careers.
5. Expand understanding of science through scientific reading and writing within the content area.
Focus Area 1
• Improving elementary and middle school (K-8) educators' mathematical content knowledge in one or more domains, with a focus on the major work of the grade.
• Suggested Resources:– TN Academic Standards: http://
www.tn.gov/education/article/mathematics-standards
Focus Area 2
• Increasing understanding of the standards, progressions, coherence, and pedagogical opportunities for the Integrated Mathematics Pathway in high school.
• Suggested Resources:– TN Academic Standards: http://
www.tn.gov/education/article/mathematics-standards
Focus Area 3
• Deepening the understanding and the use of modeling as a means to promote reasoning and critical thinking in mathematics, science, career and technical education, and/or STEM classrooms
• Suggested Resources:– American Modeling Teacher’s Association: https
://modelinginstruction.org – Modeling Instruction Program at Arizona State University:
http://modeling.asu.edu/
Focus Area 4
• Increase understanding of how collaboration between mathematics, science, and career technical courses can deepen subject area content knowledge in science and mathematics as well as expand students’ readiness for college and/or careers.
• Suggested Resources:– STEM and CTE Alignment – SkillsUSA: http
://www.skillsusa.org/about/why-career-technical-education/stem-and-cte-alignment/
– STEM – Career and Technical Education: http
://cte.cteunt.net/stem/
– CTE is Your STEM Strategy – Home: http://www.careertech.org/sites/default/files/CTEYourSTEMStrategy-FINAL.pdf
Focus Area 5
• Expand understanding of science through scientific reading and writing within the content area.
• Suggested Resources:– Reading and Writing in the Science Classroom: https
://exceedinglyincrediblescience.wordpress.com/tag/reading-and-writing-in-the-science-classroom/
– Teaching Science Literacy: http
://www.ascd.org/publications/educational-leadership/mar11/vol68/num06/Teaching-Science-Literacy.aspx
MSP Content Questions
Amy OwenDirector of Academic Research, Policy, and
[email protected](615) 253-1339
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What You Will Need to Submit (via ePlan)
• Cover Page• Abstract• Evidence of Meaningful Partnership• Results of Needs Assessment• Implementation and Alignment
– Implementation Plan– Alignment with Tennessee Math and Science State Standards
• Research and Evaluation– Research Base– Sustainability Plan– Evaluation and Accountability Plan
• Qualifications of Project Personnel• Budget
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Documents to Upload into ePlanRELATED DOCUMENTS
These are the documents you will need to create and upload into ePlan. This is done via a link in the “Related Documents” portion of the application. – Assurances (original signature required)– Research Bibliography– Letter(s) of Commitment from each partner– Curriculum Vita(e) or Resume(s) for all primary
faculty and personnel (two-page maximum per person)
– Other documents, e.g., charts, graphs, etc.
Instructions on how to upload will be provided later in this presentation.
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Which member of the partnership should submit the application?
• The Lead Applicant will be a high-need LEA which will submit the application via ePlan.
• If selected for a grant award, this LEA will be responsible for requesting reimbursements and submitting revisions (amendments) via ePlan.
• Grant recipients will receive more information regarding reimbursements and revisions in webinars following notification of grant awards.
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Partnerships
To be eligible, partnerships must include:• An engineering, mathematics and/or science department in a Tennessee
institution of higher education; and• A high-need Tennessee LEA.
Partnerships may also include:• Additional engineering, mathematics, science, or teacher preparation
departments in an IHE;• Additional LEA(s), public or private elementary or secondary school(s),
public charter school(s), or a consortium of such schools;• Business or industry members; and/or• Non-profit or for-profit organizations with demonstrated effectiveness in
improving the quality of mathematics and science instruction.
• The state requires that proposals provide evidence of consultation with representatives of private schools prior to development and design of professional development programs to encourage participation.
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What is a “High-Need” LEA?
A district is deemed a high-need LEA for the purpose of this grant if:
• The district TVAAS composite is 1, 2, or 3 in overall numeracy OR
• The district is below the state average for the percent of students Proficient or Advanced in: – 3-8 math, – algebra I, – algebra II, – 3-8 science, or – biology.
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Project Awards
• Project awards will range from $100,000.00 to a maximum of $1 million.
• All activities must be completed by September 30, 2017.
• Project activities can begin as soon as funds are released in ePlan.
• All grant recipients are subject to: – Compliance with program requirements;– Demonstration of effectiveness; and – Timely reporting of progress and expenditures.
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Use of Funds
A partnership must use funds for one or more of the following activities to improve mathematics and/or science instruction in grades K-12. The activities should be ongoing, intensive, research- and technology-based professional development for science and mathematics teachers that:
1. Enhances the ability of elementary and secondary math teachers to understand and implement challenging academic content standards for science and mathematics and select curriculum materials that directly address rigorous standards and instructional shifts, and provides feedback on the effectiveness of these instructional practices in the classroom;
2. Targets strategies for addressing gaps in achievement for students with disabilities;
3. Includes the use of formative and summative assessment data to evaluate effectiveness on training;
4. Incorporates the use of technology-based instruction; and/or5. Provides concurrent programs that prepare administrators to appropriately
identify and evaluate instruction based on Tennessee Math and Science Standards.
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Use of Funds
• Funds may be used for materials and equipment employed during professional development events; however, funds should not be used for sets of classroom materials that are intended for student use.
• A list of items that are not allowable is available in the ePlan Document Library.
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The Cover Page: Project Information
Project Information• Lead LEA• Project Title• Requested Funding• Estimated Number of Participating Teachers• Projected Teacher/Faculty Contact Time• Project Director Contact Information
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The Cover Page: Partner Information
LEA Partner Information• LEA Name• LEA Size and Demographics• LEA High-Needs Determination• LEA Contact InformationIHE Information• Type of Institution/Organization• Contact Information
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Evidence of Meaningful Partnerships
Partnerships must exhibit characteristics including, but not limited to, the following:
• Commitment: Provide documented evidence of active, collaborative planning and involvement of all of the partners;
• Capacity: Provide evidence of the number and quality of staff committed to carrying out proposed activities and the institutional resources to support these activities;
• Scope and Impact: Provide evidence that the scope of the project and its potential impact are of sufficient scale to warrant funding;
• Recruitment and Selection Plan: Provide a defined plan to recruit minority applicants from underrepresented and underserved areas.
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Needs Assessment
• Partnerships must provide the results of a comprehensive assessment for the LEA(s) that:
1. Identify and prioritize baseline professional development needs of teachers in partnering LEAs, including the number of math and science teachers that demonstrate need for content or instructional improvement, disaggregated by grade level and/or subject area(s) they teach. Baseline information must be determined using current (within past 12 months) evaluation measures related to appropriate professional needs.
2. Include data on student achievement specific to the target audience of each participating school. This section will also include a description of the methodologies used to collect this information.
3. Document the eligibility of high-need LEA partner(s) based on the definition included in this document.
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Needs Assessment, cont.
4. Describe individuals or groups that have had input into the process of establishing LEA(s) professional development needs, e.g., advisory group, school improvement plan committee, etc.
5. Provide information that describes any unique and/or special circumstances.
6. Identify and describe needs that will be addressed by the Mathematics and Science Partnership Project, and describe how the results of the needs assessments have been used to establish the goals and objectives for this proposal.
• Assessments may be administered by the partnerships or by the IHE. LEAs and the IHE will work together to collect the data.
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Implementation Plan
• Partnerships must provide a detailed implementation plan that meets identified needs and:
1. Lists and assesses the criteria for continuous improvement;2. Provides evidence that the planned activities will achieve the
goals and objectives;3. Describes a structured timeline of activities and ongoing follow-up
professional development to be carried out by the eligible partnership and how these activities will address the most pressing professional development needs of the participating LEA(s) or schools, as determined by the needs assessment;
4. Summarizes the ongoing supports for the participant teachers beyond the initial professional development;
5. Reviews how the project will coordinate with existing programs and/or initiatives;
6. Provides pre-summer and follow-up activities as necessary to meet program objectives.
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Standards Alignment, Research Base, and Sustainability Plan
• Alignment with the Tennessee State Math and Science Standards– Partnerships must provide a description of how the activities described in the
Implementation Plan are fully aligned with the Tennessee State Math and Science Standards. Partnerships should reference these standards located at http://www.tn.gov/education/topic/academic-standards.
• Research Base– Partnerships must explain how they are supported by scientifically-based research
(SBR) and how they are expected to strengthen the quality of instruction and improve academic achievement for all students.
• Sustainability Plan– The partnerships are expected to be sustainable. A sustainable partnership does not
necessarily mean that the same project activities will continue after the end of the funding period, but there should be indicators of sustained change, such as new courses that have been developed, increased IHE faculty knowledge of the Tennessee State Standards and involvement with K-12 schools, and increased K-12 use of IHE resources.
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Evaluation and Accountability
1. Each project must submit an evaluation and accountability plan that assures the collection of accurate data on the effectiveness of the intervention and must include a pre- and post-test of teachers’ content knowledge. Additionally, it may include: – An evidence-based research design strategy that includes measurable objectives to
assess the number of mathematics and science teachers who participate and improve content-based professional development activities;
– Evidence of improved pedagogical practices in terms of implementation of the TN Math and Science State Standards;
– Measures of progress toward meeting the assessed needs of the LEA; – Measures of gains in teacher content knowledge; – Rigorous measures of the impact that implemented intervention activities have had on
increasing student achievement in participating schools; – Other information deemed pertinent to proposed evaluation and accountability plan,
e.g., evidence of gains in students leaving secondary education with the intent to enter mathematics, science, or engineering fields.
2. Each project must provide and engage in an independent local evaluation.3. Each project may be required to participate in a statewide third-party evaluation
for the duration of the grant.
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Roles for Key Project Personnel
• Describe specific roles of Key Project Personnel and individual qualifications.
• Qualifications and experience must be provided for all staff that receive any budgeted compensation from this grant and those persons whose compensation is budgeted as part of the local (partnership) contribution (in-kind or in cash match) to the project.
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I. Budget
• The budget must be aligned with the proposed activities described in the implementation plan.
• Each budgeted line item must include a budget narrative that fully describes the basis for determining line item amounts. The budget line item narratives must justify effective and efficient use of funds and describe the full range of resources that will be used to accomplish project goals.– Maximum allowance for indirect cost is calculated according to the LEA’s restricted
negotiated rate.
• Projects may pay for a teacher’s stipend or tuition, but not both. – Partnerships are encouraged to consider contributing one or more of these costs as an
in-kind expense.
• The grantee is subject to the audit requirement contained in the single audit act amendments of the 1996 and revised OMB Circular A-133.
• The grantee is subject to financial compliance monitoring from the Tennessee Department of Education, U.S. Department of Education, or others designated by the Tennessee Department of Education to conduct monitoring. – For more information, visit: http://www2.ed.gov/policy/fund/reg/edgarReg/edgar.html.
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Submission
• Applicants must submit the proposal, including any appendices and related documents, online in ePlan.
• To be considered for funding, proposals must be received no later than 5 p.m. CST on Nov. 13, 2015.
• The program director will be notified of the status of the partnership’s proposal within forty-five (45) days of completion of the review process.
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Using ePlan
TDOE Resources in ePlan
• Check TDOE Resources in ePlan for the Math/Science Partnership application instructions, grant information, and the ePlan User Access Form.
• The ePlan URL is https://eplan.tn.gov
Users may access TDOE Resources without signing into ePlan.
To Obtain an ePlan Password
• To submit the MSP application, users must have the access level role of “Math/Science Partnership Director” in ePlan.
• Users who do not currently have this role must complete and submit the ePlan User Access Form, which can be downloaded from the TDOE Resources section of ePlan.
• Once a new user submits a User Access Form, he/she will receive a system-generated email from the ePlan address: [email protected]
• This email will provide instructions on how to set up a password.
• The User ID for any ePlan user is his/her email address.
Logging In
• Users log in by clicking on the ePlan Sign-In menu option.
• Enter the email address and password (user created from the ePlan system-generated email).
• Click SUBMIT.
The ePlan Home Page
• After logging in, users are taken to the ePlan home page.• The user’s name will appear below the “ePlan Sign-in.”
Accessing the MSP Application
• Access the MSP application by going to FUNDING-FUNDING APPLICATIONS.
• Click on the link that says MATH/SCIENCE PARTNERSHIP.
To Begin, Click Draft Started
• To being working on the application, click DRAFT STARTED at the top of the SECTIONS page.
The SECTINS page
• The SECTIONS page is the launching point to all pages needed to submit the MSP application.
• Users must complete all of the pages outlined in GREEN.
Non-Entry Pages
Below are View-Only pages and do not require user entry:
• History Log – shows date, name, and status entry information
• Allocations page – will not show an allocation until awards are made
• Budget Overview page – provides a convenient overview of budget item entries
• Plan Relationships page – please disregard this page-no entry until further notice
• View Applicant Summary – please disregard this page-no user entry on this page
To Enter the Budget
• After clicking on the Budget link from the Sections page, click Modify for each needed Account Number to begin adding budget line-items.
• Users will only be able to choose items that are allowable for this grant.
• Note: users who choose to use Indirect Cost in this grant must budget for indirect cost on the Budget page. ePlan calculates the maximum allowed for Indirect cost. Users may budget an amount less than or equal to the maximum amount allowed for Indirect cost.
Adding Budget Line Items
• Clicking Modify opens the Budget Details page for the selected Account Number.
• Click Add Item to add each budget item.
Entering Budget Items
• Choose the desired expense from the drop-down list.
Entering Budget Items
• Leave the field called “Optional Program Code” empty.• Enter the quantity.• Enter the cost.• ePlan will extend the calculation.• Enter a budget narrative.• Click SAVE after each budget item entry.
• This is a competitive grant. Users will not have an allocation when entering the budget. The “Amount Remaining” will simply be the negative absolute value of the total entered.
The Budget Overview Screen
• The budget overview screen allows for a clearer view of budgeted items.
• The Show/Hide Unbudgeted Categories toggles between a view of “budgeted” items and “all allowable” items.
Related Documents
• Click MSP Assurances Template to DOWNLOAD the TEMPLATE (N/A indicates that there is no template for the other documents to upload);
• Click UPLOAD NEW to UPLOAD the SCANNED COMPLETED document for submission.
Adding a Related Document
• Adding a Related Document in ePlan is as easy as attaching a document to an email:– Browse for the file to upload;– Enter a Document Name;– (the name entered will display on the Related
Documents page in the “Document/Link” column);– Click CREATE.
Validations
• If a user clicks DRAFT COMPLETED and the system does not allow the application to go through, check for validation errors across from the word ALL at the top of the SECTIONS page.
Error Messages
• A RED Error message will prevent an application from being submitted with errors or missing information.
• Check the following:– All budget line items require a narrative;– Check Program Details pages for items that require a
response;– Required Related Documents must be uploaded.
Submitting the MSP Application
• Once the application is complete, the LEA Math/Science Partnership Director will click DRAFT COMPLETED at the top of the Sections page.
• This will generate an email from ePlan to inform the LEA Fiscal Representative (CFO or treasurer) to click LEA Fiscal Representative Approved.
• Once approved by the Fiscal Representative, this will generate an email from ePlan to inform the Director of Schools to click LEA Authorized Representative Approved.
• This is a competitive application. Once it is submitted and approved by the Director of Schools, it is considered the final submission for scoring.
Fraud, Waste or Abuse
Citizens and agencies are encouraged to report fraud, waste or abuse in State and Local government.
NOTICE: This agency is a recipient of taxpayer funding. If you observe an agency director or employee engaging in any activity which you consider to be illegal, improper or wasteful, please call
the state Comptroller’s toll-free Hotline:
1-800-232-5454
Notifications can also be submitted electronically at:
http://www.comptroller.tn.gov/hotline
