MAY 15, 2018 · ANN CARNEY reported that she is planning for next season’s educational programs. Following last season’s theme, she is again considering a mix of senior and health

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LAKESHORE VILLAGE CONDOMINIUM ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MAY 15, 2018

CALL TO ORDER

The meeting was called to order by President Michael Barbour at 10:00 A.M. at the

Lakeshore Village Clubhouse.

PLEDGE OF ALLEGIANCE followed by an explanation by Michael Barbour of why the flag is

at half mast today (it is Peace Officers Observance Day)

DETERMINATION OF QUORUM

Board members present were Michael Barbour, Ann Carney, Steve Howell, Allen

Klibanoff, Mark Pawlicki, Susan Violi. Also attending: Bob Tiley, (Treasurer), Nick

Macelletti (Assistant Treasurer), Margaret Myette (Assistant Treasurer), Susann Barbour

(Secretary), and Linda DiCampli (Assistant Secretary).

CONFIRMATION OF PROPER MEETING NOTICE

The notice for the meeting was posted in accordance with the Bylaws of the Association

and requirements of Florida Statutes.

APPROVAL OF MINUTES

It was moved by Allen Klibanoff and seconded by Susan Violi to approve the Board

minutes of April 17, 2018. The motion carried unanimously.

BOARD REPORTS

ANN CARNEY reported that she is planning for next season’s educational programs.

Following last season’s theme, she is again considering a mix of senior and health issues. She

also plans to bring back the LSV art show (see Exhibit B). On April 9, Ann conducted a

computer class to further assist the directors on use of the LSV server (details are in Exhibit B).

Mary Sullivan and Ann worked together to compare progress of their perspective websites (see

Exhibit B for more details).

Ann gave kudos to the Housingers for their travelogue in April (see Exhibit B) and to Jim

Wolfson for his April movie presentation.

LSV contracts have been posted on the LSV website. The contract sub-committee has

created a version of the Contract Guidelines for residents to use (see Exhibit B). They are kept

in the storage closet. Mike interjected that every resident should consider using this guideline to

be sure their contractor is certified and has the proper insurance. Ann named several projects

which would require licensed vendors.

STEVE HOWELL reported a new contract with Brian Burns. There is no increase in

premiums, however, this may not be true of flood insurance. Margaret Myette and office staff

will be taking care of filing insurance certificates for vendors. Margaret asked that any

insurance certificates that come in be put in her file until she gets the others caught up.

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For the Social Committee, Steve thanked the sub-committee that hosted the Kentucky

Derby party and announced the upcoming Pizza/Pasta party to be held at noon on Memorial Day.

He also announced that a Royal Wedding Party would be held on Saturday, May 19, at 6:30 AM

and other events scheduled for this summer. He announced that the Thursday Coffee Hour has

been cancelled until October, but coffee will be available in the Clubhouse at the Social

Committee’s expense (see Exhibit C). The free coffee may not continue after the testing

period— there may be a nominal fee after this time. Michael thanked the Social Committee for

the great events they had this year. Steve thanked the Social Committee members for their hard

work.

Steve stated that we had $1,200 in the Clubhouse funds, but Alyce Gould and Laurie

Pawlicki spent $778 when rearranging the Clubhouse. He suggested that they may have to

make further changes since this arrangement is inconvenient for Board of Directors’ meetings.

Kudos were given to Alyce and Laurie for the new arrangement. During discussion of the new

arrangement, Adrienne Matcham suggested putting extra film on the windows to prevent the

leather furniture from drying, and she volunteered to cover the cost.

SUSAN VIOLI announced completion of the pool except for the locks on the gate.

Though there were problems in dealing with Mr. Dickerson, LSV’s locksmith, another vendor

has agreed to install new locks Thursday, May 17. She stated that there is a 90% chance that the

new cylinders will work with our present Clubhouse key. See Exhibit F for the details.

The Security Committee explored the idea of buying generators to use in the Clubhouse

in the event of power outages due to hurricane or another disaster. The Committee got two bids:

$17,000 from one vendor and $16,300 from another. Susan stated that LSV has a generator and

the committee will give thought to bringing that up to par to use for what we can, but the

generator in the shop won’t handle A/C. The idea of getting a new generator is being tabled for

now. Patty Orban suggested renting a generator, but Susan said the possibility of getting one

during hurricane is slim.

BILL BURKE’S report was read by Michael Barbour. He reported on the landscaping

projects which have been completed (see Exhibit A). He also stated that the irrigation system

will continue working twice weekly for slightly longer periods until when we get more rain.

Michael reported that Egret Lake is the only lake without a floating island. The islands

are anchored from one spot, so they will rotate with the current, and each island contains four

species of plants. He thanked residents for their donations and said that we have exceeded our

goal by $2,000. Michael announced that we were awarded a $2,300 grant from Sarasota Bay

Estuary. He is preparing a proposal to NEST program for $10,000 (see details in Exhibit A).

Responding to complaints about the weedy buffer strips around the lakes, Michael explained

plans for making these areas more aesthetic (see details in Exhibit A). LSV was given a box of

wildflower seeds which are a mix of different species. He discussed the planting of these

wildflowers in the buffer strips with County reps, and they are supportive of the plan. He

further explained that the purposes of the buffer zones are to keep the heavy equipment off the

banks since they are starting to fail and to provide a biofiltration zone for chemicals.

ALLEN KLIBANOFF reported that there has been no activity in the Rules Committee.

The Pest Control Committee is anticipating a report from Walsh on their inspections this next

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week for pests this week. Once they get the report, they will contact those residents Walsh was

unable to reach and have them contact Walsh to schedule an inspection.

MARK PAWLICKI has been collecting quotes for replacing driveways and roadways

(see Exhibit E-2 for the details). He also reported that Wilshire Circle East has two retaining

walls in need of repairs, and he has gotten quotes for that (see Exhibit E-3 for details). The

Property Maintenance Committee is still addressing some subsidence issues, but he will talk

about that in Old Business). Bob Tiley said that the road repair at the intersection of Wilshire

Circle East and Wilshire Blvd. is coming up, and we may want Rose Paving to come back to

repair it since it was only repaired a year ago.

BOB TILEY had nothing to report.

OLD BUSINESS

Mark Pawlicki reported having received a proposal from Wilson Structural Engineers to

do a preliminary structural investigation of each of the fourteen villas on Wilshire Circle West

having subsidence issues at a cost of $2,500 (see details in Exhibit E-1). After discussion

among board members and residents, Mark made a motion that we hire Wilson Engineering to

perform a structural analysis of the fourteen units on Wilshire Circle West and report to LSV if it

is a subsidence problem; Steve Howell seconded the motion. All were in favor and the motion

carried..

NEW BUSINESS

Mark Pawlicki, noting a need to repave LSV roadways, got one estimate from Felton on

road paving. He got three quotes (one for red roofs only, one for white roofs only, and one for

just the parking lot). The total proposed cost for the LSV roads and parking lot is $184,932.

The total cost of LSV and LSVS roadways would be $232,760. See Exhibit E-2 for the details.

Mark didn’t check into other options for repairing the roads, but John Nollen had checked on this

when he was Director. Mark will follow up.

The retaining wall also needs repair. Mark obtained one quote from JGG Flooring and

Paint for $4,888. For further details, see Exhibit E-3. After some discussion among Directors

and residents, the discussion was tabled until next fall for the budget since there is only one

estimate.

Mark obtained two bids for replacing driveways. The vendor used in past is $1,000

more than the bids Mark received. One of the driveways was $2,500 more because of its length.

Mark is going to use the less expensive vendor upon giving them specific instructions.

ANNOUNCEMENTS

Michael ended the meeting with the following announcements:

• He reminded snowbirds to plan for their villas and keeping it safe in their absence

• He suggested residents sign up for Code Red, so they can receive alerts from their cell

phones

• He stated that once again LSV will use our Official Business email list as well as the

newsletter e-mail list to keep residents informed

• Since we still are getting unwanted solicitors, he asked residents to ask them to leave if

they come by.

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• Margaret Myette reminded everyone to get their air conditioning checked before they

leave for the summer.

• Michael stated the back gate has sensors that are supposed to keep the gate open if you’re

following another car through. However, these sensors didn’t work in one case when

Bob Tiley was going through. The company will be working on that. Bob suggested

that everyone to keep their finger on the button when going through the gate. Mike said

not to press button if the gate is closing.

• Michael announced that the next BOD meeting will be on September 18.

Having no further announcements, Ann Carney make a motion to adjourn the meeting, Susan

Violi seconded the motion. The meeting was adjourned at 11:19 A.M.

Respectfully submitted, __________________________________, Secretary

Date approved: ___September 25, 2018 _

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EXHIBIT A

Landscape & Lakes and Screening Committees (Bill Burke) Landscape & Lakes

Action request forms for new plantings are still being compiled and held until we begin

to get some consistent rainfall for the growing season.

In early May, TruGreen applied fertilizer and pesticide for regular lawn maintenance and

control of chinch bugs. Fertilizer for trees and shrubs was also applied.

Continued irrigation will occur a little longer until the rains take over.

Save Our Lakes (Michael Barbour, Bill Burke, Dean Taucher) • Floating Islands have been installed in the lakes except for Egret and are being visited by various

shorebirds. • One of two experimental littoral shelves have been completed, and the second will be completed by

the end of the month. • We continue to get monetary donations from residents. This is tremendously appreciated as we

work towards our goal and above. • Thanks to all who have signed the support letter in preparation for the grant proposal to Sarasota

County NEST program, which is for $10,000 (these support letters are worth 25/100 points). • Buffer strips are starting to look weedy. We will work with Ambex on taking care of it.

Wildflower seeds are being considered.

Screening Committee

A screening is scheduled on May 16 for John Samuels who is purchasing the Paolucci

villa at 3871 Wilshire Drive. There are seven other units for sale, but none are under contract.

EXHIBIT B

Education and Communication Committees (Ann Carney) Education

We are requesting that residents provide me with suggestions for program topics they

would like to see starting in the Fall. One project will be a return of the famous LSV Art Show

which was hosted by Fred and Lee Brockman back in 2010. We will be soliciting objects d'art

of all types: fine art, decorative arts, ceramics, pottery, wood carving, furniture making, needle

arts, photography, etc. Snowbirds who are creative over the summer are encouraged to bring

their creations back to LSV to be placed in the Art Show in 2019.

On Monday, May 7, we held a computer class for four Directors on using the LSV Server

to store and archive Association documents. Also, on the 7th, I met with Mary Sullivan of

LSVS to compare progress on the objectives and development of our respective websites.

Do not forget to sign up for Code Red. This is a service offered by Sarasota County.

Residents who sign up for this will receive an email or text message notifying them of an

emergency such as extended utility outages, evacuation notice and route, fire, flood, or chemical

spill.

Travelogue

On Thursday, April 19 at 7 P.M., Jan and Mimi Housinger presented their “4 Stans,” a

travelogue on Kyrgyzstan, Kazakhstan, Turkmenistan, and Uzbekistan.

Thursday night, May 10, Jim and Toni Wolfson hosted Movie Night, and showed the

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movie Hannah and Her Sisters.

Special Committees

The Contract Committee continues to pursue the objective of complete and timely

contract data to be posted on the website, and they are currently working on the Certificates of

Insurance for the audit in August. Using the structure of the Contract Guidelines, we have

created a simple form for residents to consider when hiring a contractor: insurance coverage,

bids, licensing, etc.

EXHIBIT C

Clubhouse, Insurance, and Social Committees (Steve Howell) Clubhouse

The furniture has been moved to make room for the new Bistro in the Library wing. The

Social Committee is providing free beverages on a trial basis at the Bistro.

Insurance

There has been no recent activity. Please be sure that all telephone calls concerning

insurance be directed to Jack Bill or Steve Howell.

Insurance files are in order and being handled by Margaret and the office staff.

Social Committee

The Committee thanks the volunteers who made the Kentucky Derby Party a success. A

group of residents have organized a gathering at the Clubhouse at 6:30 AM Saturday morning,

May 19, to watch the Royal Wedding. If interested, there is more information on the bulletin

boards. The Summer Season will begin with a Pizza and Pasta lunch at the Clubhouse on

Memorial Day at noon.

Thursday Coffee Hour has been cancelled until October. However, coffee is available

daily at the new “Bistro”.

Fantastic Friday potluck dinners will continue during the summer months. A complete

schedule of events will be posted in the Clubhouse.

EXHIBIT D

Pest Control and Rules Committees (Allen Klibanoff) There has been no recent activity in either the Pest Control Committee or the Rules

Committee.

EXHIBIT E

Property Maintenance Committee (Mark Pawlicki) The last month has been spent meeting with contractors and requesting quotes for

projects within Lakeshore Village. The subsidence concerns by residents on Mirror Lake

continue. Expert opinions are being sought and will be presented to the board when they

become available. We have an estimate from Wilson Structural Engineers to evaluate the villas

along West. We have an estimate to repair the retaining wall on Circle East.

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EXHIBIT E-1

6731Professional Parkway West • Suite 103 • Sarasota, FL 34240 (941) 907-4789 • Fax (941) 907-0576

February 15,

2018 Mark

Pawlicki

Lakeshore Village Condominium Association

3900 Wilshire Blvd.

Sarasota, FL 34238

RE: Wilshire Cir West- West Side Units

STRUCTURAL INVESTIGATION SERVICES Dear Mark;

We would be pleased to provide structural engineering services for the referenced project and

submit the following proposal for your consideration.

The scope of work includes preliminary structural investigation for 14 condo units. The

structures are located on the west side of Wilshire Cir. West, in Sarasota Florida. Our

inspections will be general in nature and focused on potential settlement concerns. We

understand many of the units have had previous ground improvement work completed.

Previous efforts have included underpinning as well as pressure grout injection and these

remediations began in 2007.

The individual units are understood to have been constructed with load bearing exterior

masonry walls supported on shallow spread footings. The ground floor is expected to be a

concrete slab on grade. Roof framing includes pre-engineered wood roof trusses. Each unit is

approximately 2000 sf.

Our scope of services will include preliminary investigation of 14 similar units. We have

budgeted approximately 30 minutes per unit with inspections to be completed over one day.

We will review documents from the original construction and previous remediations as

available.

Upon completion of our inspections and evaluation, we will provide a single report

indicating our observations for each unit, potential locations for future geotechnical

investigation, areas where additional structural inspection will be needed and preliminary

recommendations as/if applicable.

Additional services, beyond the current scope of this proposal, may be required based on

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information discovered during our inspections. Site visits beyond the initial 7 hours will be

billed hourly per the attached rate schedule. Additional services may include coordination with

and review of geotechnical recommendations provided by a geotechnical engineering

consultant.

Structural repair detailing, if needed would also be included with a subsequent proposal. If

needed, we will provide an additional services proposal to include definition of scope and

fee after our preliminary investigation is complete.

The fee for our services, as described above is:.................................. .................$2500

We are very interested in working with you on this project. Please contact me if you have any

questions regarding this proposal or our proposed scope of services.

Sincerely, WILSON STRUCTURAL CONSULTANTS, INC.

The terms and conditions of this proposal including the attached General Conditions

are accepted:

BY DATE _ PLEASE SIGN AND RETURN THE ACCEPTED PROPOSAL COPY

& INITIAL & RETURN THE GENERAL CONDITIONS

PROPOSAL # 8015

05/07/18

EXHIBIT

E-2

(941) 925-8862 • (941) 924-4019 fax

Personal Supervision Assured • Licensed and Insured

5701 Lawton Drive, Sarasota, Florida 34233

Email: [email protected]

LAKESHORE VILLAGE c/o 4033 Wilshire Cir. E., #139 SARASOTA FL 34238 (630) 639-0078 [email protected]

ATTN: Mark Pawlicki

RE LSV CLUBHOUSE PARKING LOT— Milling & Paving 1244 sq yds to include:

(1) Secure jobsite.

(2) Remove any wheelstops and reset when project complete.

(3) 1.5" Full mill and haul away millings.

(4) Thoroughly sweep clean area to be paved

(5) Level any low areas to assist in positive drainage.

(6) Apply 1.5" average Type S-III hot asphalt compacted.

(7) Restripe according to existing layout newly paved surfaces. (Traffic Paints)

(8) Clean up job site.

PLEASE NOTE: This quote is based on staying until project is complete after initial move-in of equipment.

NOTE: A. Cracks in base material which cause existing asphalt to crack will cause new asphalt to crack in same locations at future point.

B. Due to the curing nature of asphalt, newly paved surface will mar and scuff for first 12 months or more:

Vehicle tires turning their wheel/tires one place in a tight radius will mar new asphalt surfaces. These are also know as power steering marks. Power steering marks are cosmetic and they will not lessen life of new pavment. Power steering marks are not covered under our warranty.

C. While we endeavor to level existing low areas to your satisfaction, we cannot guarantee 100% elimination of pooling. D. Permits, surveying, and traffic control that may be required are the sole responsibility of client. All testing to be in accordance with FDOT

procedures and to be paid for by others. E. We have the right to inspect base prior to paving. F. 100% drainage not guaranteed during project. G. Proof of Insurance provided upon request. H. This contractor will furnish necessary barricades. I. This quote based on one (1) move-in. Each additional move-in billed at $1500.00 per move-in.

18LAKESHOREVIL0501

See Terms and Conditions accompanying this Proposal. If approved, please sign this Proposal and return by mail or fax to our office. Your work will then be scheduled.

WE PROPOSE to furnish labor and material – complete in accordance with above specifications, and subject to payment terms listed below

and general terms and conditions accompanying this agreement, for the sum of:

TWENTY-SEVEN THOUSAND SEVEN HUNDRED FIFTY AND 00/100 — 27,750.00 dollars ($ ).

mailto:[email protected]


(Payment due upon completion of work) Respectfully

FELTON ASPHALT MAINTENANCE

PROPOSAL # 8016

05/07/18

PAGE 1 OF 2

(941) 925-8862 • (941) 924-4019 fax





ATTN: Mark Pawlicki

RE LSV -- Red Roofs— Milling & Paving 16040 sq yds to include:

(1) Secure jobsite.













18LAKESHOREVIL0501




ONE HUNDRED SEVENTY THOUSAND ONE HUNDRED TEN AND 00/100 170,110.00 dollars ($ ). (Payment due upon completion of work)

ACCEPTED. Prices, specifications and conditions are satisfactory and hereby accepted. You are authorized to do the work as outlined. Payment is due on

completion date of work. Purchaser agrees that should account become more than 21 days past due, purchaser will pay all costs of collection, including reasonable



attorney’s fees whether collected through suit or otherwise. After 21 days, interest will be charged on all money due at the highest legal rate.

PROPOSAL # 8017

05/07/18

PAGE 1 OF 2

(941) 925-8862 • (941) 924-4019 fax





ATTN: Mark Pawlicki

RE LSVS -- WHITE Roofs— Milling & Paving 4170 sq yds to include:

(1) Secure jobsite.













18LAKESHOREVIL0501




FORTY-SEVEN THOUSAND EIGHT HUNDRED TWENTY-EIGHT AND 00/100 47,828.00 dollars ($ ). (Payment due upon completion of work)

ACCEPTED. Prices, specifications and conditions are satisfactory and hereby accepted. You are authorized to do the work as outlined. Payment is due on

completion date of work. Purchaser agrees that should account become more than 21 days past due, purchaser will pay all costs of collection, including reasonable



attorney’s fees whether collected through suit or otherwise. After 21 days, interest will be charged on all money due at the highest legal rate.

PROPOSAL # 8018

05/07/18

PAGE 1 OF 2

(941) 925-8862 • (941) 924-4019 fax





ATTN: Mark Pawlicki

RE LSV -- ENTIRE PROJECT (White and Red Roofs & Clubhouse)— Milling & Paving 21,454 sq yds to include:

(1) Secure jobsite.






(7) Restripe according to existing layout newly paved surfaces. (Traffic Paints)








18LAKESHOREVIL0501




TWO HUNDRED THIRTY-TWO THOUSAND SEVEN HUNDRED SIXTY AND 00/100 232,760.00 dollars ($ ). (Payment due upon completion of work



EXHIBIT E-3

ESTIMATE

JGG Flooring And Paint Sarasota, FL 34231

Phone: (941) 879-8466

Mark Pawlicki 4033 Wilshire Circle East

Estimate # 003529

Date 05/07/2018

Email: [email protected] Business / Tax License #

# L17000250184

Approx 500 sq ft for both

Disposal of old material

Subtotal

$4,888.00

Total $4,888.00

By signing this document, the customer agrees to the services and conditions outlined in this document.

Mark Pawlicki

Description Quantity Rate Total

Remove Wall(s)

Remove current vinyl retaining walls

Dig out and even loose soil

2.0 $250.00 $500.00

Install in bars

Imstall Retaing Wall(s)

Install (2) timber pressure treated 4x4x8

2.0

$750.00

$1,500.00

Approx 250 sq per wall

Material

Pressure treated 4x4x8

64.0

$42.00

$2,688.00

Disposal

1.0

$200.00

$200.00



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EXHIBIT F

Pool, Security, and Tennis Committees (Susan Violi) Pool

We are still in limbo with the pool lock situation. It is rather a "he said; she said"

situation. The committee met with Mike Barbour on May 9 and decided to bring in a second

locksmith to evaluate the situation. He will be here on Thursday, May 17. We were able to

obtain the cylinders from the current locksmith so that the Clubhouse key will be used for the

pool as well.

Security

The two prices that we have gotten for generators is simply out-of-line for something we

may never have to use. The question now is to find a combination of two smaller units that will

do the job. I have been looking on the web, and there are many options, but we need to consult

a professional for requirements for the A/C and the lights.

Tennis

All seems fine with the tennis courses.

Documents

MAY 15, 2018 · ANN CARNEY reported that she is planning for next season’s educational programs. Following last season’s theme, she is again considering a mix of senior and health