1

Jackson County Department of Transportation

SCOPE OF SERVICE

FOR

DESIGN SERVICES

Perform Road Safety Audit (RSA)

CONTROL SECTION: 38000

JOB NUMBER: 211864, 211867

PROJECT LOCATION:

Influence area along Spring Arbor Road from M-60 to Brown Street in Summit Township in

Jackson County.

PROJECT DESCRIPTION:

The Consultant will be expected to provide Road Safety Audit (RSA) services for the Spring

Arbor Road corridor from M-60 to Brown Street in Jackson County. This 2.69 mile section of

roadway is one of the busiest as well as one of the most crash-prone corridors in Jackson County.

This corridor contains numerous local businesses as well as churches, a high school, and a fire

station. Because of its connection with M-60, it is the main entryway for traffic seeking to enter

Summit Township and the City of Jackson from Southwest Jackson County.

This corridor transitions from 45 mph with a medium density of small businesses to 35 mph with

a high density of small businesses and local intersections. This area also contains major

intersections with M-60, Robinson Road, McCain Road/Warren Avenue, 19th Street, Morrell

Street/17th Street, and Brown Street. Each of these intersections consists of challenging vertical

and/or horizontal geometry that have required improvements in the past.

A location map is provided in the attachments section of this document.

ANTICIPATED SERVICE START DATE:

October 6, 2021

ANTICIPATED SERVICE COMPLETION DATE:

December 31, 2021

DBE PARTICIPATION REQUIREMENT:

N/A

2

PRIMARY PREQUALIFICATION CLASSIFICATION(S):

Design – Traffic: Safety Studies

SECONDARY PREQUALIFICATION CLASSIFICATION(S):

N/A

CONSULTANT REQUIREMENTS:

The Consultant must have completed the RSA NHI-380069 training class.

The Consultant must have facilitated and completed an RSA in Michigan, United States or

International, following generally accepted guidance for completing RSAs.

The Consultant must have completed a FWWA or NHI Highway Safety Manual (HSM) training

class.

JCDOT PROJECT ENGINEER MANAGER:

Joe Bentschneider, PE, Senior Civil Engineer

Jackson County Departmet of Transporation

2400 N. Elm Ave

Jackson, MI 49201

Phone Number: 517-768-6232

Email: jbentschneider@mijackson.org

CONSULTANT HOURS & ESTIMATED CONTRACT COST:

As part of the proposal, the consultant shall include an estimated number of hours required to

complete the project. Contract cost will be negotiated after the successful applicant has been

selected.

CONSULTANT SELECTION PROCESS

Consultants will be scored based on their proposals submitted for this project. The scoring

system to be used is found in the attachments to this document.

REQUIRED MDOT GUIDELINES AND STANDARDS:

Work shall conform to current MDOT, FHWA, and AASHTO practices, guidelines, policies,

and standards (i.e., Road Design Manual, Standard Plans, Published MDOT Design Advisories,

Drainage Manual, Roadside Design Guide, A Policy on Geometric Design of Highways and

Streets, Michigan Manual of Uniform Traffic Control Devices, etc.).

3

JCDOT RESPONSIBILITIES:

JCDOT will provide five years of crash data, UD-10’s, as built plans (if available), drawings,

aerials, timing permits, and any relevant information needed for the RSA.

CONSULTANT RESPONSIBILITIES:

The Consultant must adhere to all applicable OSHA and MIOSHA safety standards, including

the appropriate traffic signs for the activities and conditions for this job and perform field

operations in accordance with the JCDOT’s Personal Protective Equipment (PPE) policy.

Meet with the JCDOT Project Manager to review project, location of data sources and contact

persons, and review relevant JCDOT operations. The Consultant shall review and clarify project

issues, data needs and availability, and the sequence of events and team meetings that are

essential to complete the design by the project plan completion date.

General:

A. The Consultant shall furnish all materials, equipment, supplies, and incidental necessary

to perform the Services consistent in supplying this work. The services shall be

performed to the satisfaction of JCDOT consistent with applicable professional standards.

B. The Consultant representative shall record the minutes and submit via email (in PDF

format), for all project related meetings to the JCDOT Project Manager within two weeks

of the meeting. The Consultant shall also distribute the minutes to all meeting attendees.

C. Attend any project-related meetings as directed by the JCDOT Project Manager.

D. The JCDOT Project Manager shall be the official JCDOT contact person for the

Consultant and shall be made aware of all communications regarding this project.

The Consultant must either address or send a copy of all correspondence to the JCDOT

Project Manager. This includes all Subcontrator correspondence, local agency

correspondence, and verbal contact records.

E. The Consultant shall contact the JCDOT Project Manager whenever discoveries have the

potential to require changes in the scope, limits, or costs of the project.

F. The Consultant shall be responsible for all traffic control required to perform the tasks as

outlined in this Scope of Design Services.

G. On the first of each month, the Consultant Project Manager shall submit via email a

monthly project progress report to the Project Manager.

H. The Services described herein are financed with public funds. The Consultant shall

comply with all Federal and State laws, rules, and regulations.

4

I. The Consultant shall notify the JCDOT Project Manager, in writing, prior to any

personnel changes from those specified in the Consultant’s original approved proposal.

Any personnel substitutions are subject to review and approval of the JCDOT Project

Manager.

J. The Consultant shall provide the necessary personnel to adequately perform the

requirements of this Agreement, and that his/her employees will possess the experience,

knowledge, and character to qualify them for the particular duties each is to perform.

K. Fill RSA team positions with consultant staff.

L. Assist with providing RSA support services to JCDOT Project Manager such as

scheduling, team building, facility reservations, Project Owner contact and coordination.

M. Provide all required transportation to facilitate field reviews.

TASKS AND DELIVERABLES:

Task 1: Facilitate Safety Audits

1.1 Identify Interdisciplinary RSA Team

The Consultant will provide a team leader/facilitator from among the Consultant’s qualified

engineers along with all necessary RSA team members to conduct the RSA. Required

disciplines consists of geometrics, safety, and operations.

The Consultant’s team leader/facilitator will coordinate the daily RSA schedule (times to go out

on site, etc.) with the team members. The audit team members shall be independent of the

project, owner and designers.

1.2 Conduct RSA Kick-off Meeting

The JCDOT Project Manager will schedule the kick-off meeting, and notify the Consultant. The

JCDOT Project Manager will coordinate an online meeting venue via Zoom.

The Consultant’s team leader/facilitator will preside over the meeting and ensure that the

following

goals are accomplished:

a) Allow all team members to introduce themselves and give a brief description of their

experience.

b) The project owner will state any project constraints that the RSA team should be aware

of.

c) The project owner and other local participants will discuss site details that may be

relevant such as type of traffic (school bus, heavy vehicle, pedestrian, bicyclists, farm

equipment, etc. that will help in the audit process), etc.

5

d) Explain the RSA scope, objectives and goals of the selected project to the team.

e) Identify team roles, responsibilities, evaluation and reporting procedures.

f) Lead discussion with the team about the project with relevant data and documents

including but not limited to crash data, traffic volume history, aerial photographs, design

drawings, previous studies/reports, if available, and design criteria and known safety

constraints or issues that were discussed by the project owner.

g) Discuss and set RSA completion schedule and report delivery date.

Deliverables: Meeting Minutes (minutes must be brief and to the point). Kick-off meeting

PowerPoint presentation.

1.3 Perform Field Reviews

After the briefing meeting, the Consultant’s team leader/facilitator will lead the field review that

will include both daytime and nighttime inspections. The field review may also include peak

period and off-peak period observations, which will be determined by the team during the field

review.

The Consultant’s team leader/facilitator must ensure that the field review is conducted in a

manner that is safe and maximizes time and effort. Each RSA team member will provide their

own personal protective equipment (PPE) in accordance to their employer’s

requirements/regulations.

The team shall meet onsite to discuss the team observations and safety improvements. The

facilitator will be responsible for taking notes and photographs during the RSA. Where

appropriate, the RSA team will walk the audit site. The field review will include, but is not

limited to, observations of road users’ characteristics, surrounding land uses and traffic flow

within and nearby the study area.

Deliverables: Photos, field review notes and team member sketches

1.4 Conduct Findings Meeting

At the end of the field review, the Consultant’s team leader/facilitator will conduct a findings

meeting to discuss and consolidate the team findings in order to formulate and prioritize the

identified safety recommendations. The project owner shall be invited to the findings meeting.

The team will decide by consensus, which recommendations are to be included in the report.

Any comments, observations and safety improvement recommendations that do not go forward

will be put into a spreadsheet and recorded together with the reasons why the issues are not to be

considered. Safety improvement recommendations that are carried forward will be included in

the report.

6

Deliverables: RSA team findings and prioritized safety improvement recommendations in a

PowerPoint presentation (presentation should be turned in as a deliverable of the RSA). The lists

of comments, observations and recommendations that were not considered by the audit team in

spreadsheet format shall also be submitted.

1.5 Prepare Draft RSA Findings Report

The Consultant will write the draft audit report ensuring that all agreed upon comments and

recommendations discussed during the findings meeting are included in the report.

The draft RSA report shall prioritize and categorize safety issues with recommended safety

improvements. The Consultant’s team leader/facilitator shall forward the draft RSA report within

two weeks of the findings meeting to the JCDOT Project Manager and the RSA team members

for their review and comments.

Deliverables: Draft RSA report.

1.6 Conduct Cost Analysis and Highway Safety Manual Analysis

The Consultant will provide cost analysis and Highway Safety Manual (HSM) analysis needed to

support the safety improvement recommendations by the RSA team. The analysis includes cost

estimating, benefit to cost ratio (if applicable), and time of return (TOR) analysis (if applicable).

From the cost/HSM analysis results, safety improvements (recommended by the RSA team) will

be categorized as low, medium and high cost improvements.

Deliverables: Cost and HSM analysis results and list of safety improvement

recommendations by priority and category.

1.7 Final RSA Findings Report Submission to Department

After all comments are duly addressed from the RSA team and incorporated into the report, the

Consultant’s team leader will submit the final report to the JCDOT Project Manager and the

local agency project owner within two weeks following the draft report completion. The report,

including all pertinent documents, must be stamped by the Consultant’s team leader/facilitator

(Professional Engineer).

Deliverables: Final RSA Report including all pertinent documents is due two weeks after the

draft is completed. Three (3) hard copies of the final report and three (3) hard copies of the pre-

RSA data compilation will be required; bound, not in a three ring binder format. Two copies

going to the JCDOT Project Manager and one copy to MDOT. All RSA information (final

report, supporting data, photos, presentation, etc.) will be submitted to the JCDOT Project

Manager on a USB flash drive.

7

1.8 Post RSA

The Consultant’s Team Leader, the JCDOT RSA PM and Region PM may convene after the

RSA is completed to assess the quality of the RSA and evaluate the contribution of the individual

auditors.

CONSULTANT PAYMENT – Actual Cost Plus Fixed Fee

Compensation for this project shall be on an actual cost plus fixed fee basis. This basis of

payment will include labor hours by classification or employee, hourly labor rates, applied

overhead, other direct costs, subconsultant costs, and applied fixed fee. The fixed fee for profit

allowed for this project is 11.0% or less of the cost of direct labor and overhead.

As part of the proposal, the consultant shall provide an estimate of the number of hours required

to complete this project broken down for each section in the tasks.

The Consultant will be reimbursed a proportionate share of the fixed fee based on the portion of

the authorized total hours in which services have been provided to the Department. Fixed fee on

these as needed projects is computed by taking the percent of actual labor hours invoiced to labor

hours authorized, then applying that percentage to the total fixed fee authorized.

All billings for services must be directed to the JCDOT and follow the current guidelines.

Payment may be delayed or decreased if the instructions are not followed.

Payment to the Consultant for services rendered shall not exceed the maximum amount unless an

increase is approved in accordance with the contract with the Consultant. Typically, billings must

be submitted within 60 days after the completion of services for the current billing. The final

billing must be received within 60 days of the completion of services. Refer to your contract for

your specific contract terms.

Direct expenses, if applicable, will not be paid in excess of that allowed by MDOT for its own

employees in accordance with the State of Michigan’s Standardized Travel Regulations.

Supporting documentation must be submitted with the billing for all eligible expenses on the

project in accordance with the Reimbursement Guidelines. The only hours that will be considered

allowable charges for this contract are those that are directly attributable to the activities of this

project.

JCDOT will reimburse the consultant for vehicle expenses and the costs of travel to and from

project sites in accordance with MDOT’s Travel and Vehicle Expense Reimbursement

Guidelines, dated May 1, 2013. The guidelines can be found at

http://www.michigan.gov/documents/mdot/Final_Travel_Guidelines_05-01-

13_420289_7.pdf?20130509082418. MDOT’s travel and vehicle expense reimbursement

policies are intended primarily for construction engineering work. Reimbursement for travel to

and from project sites and for vehicle expenses for all other types of work will be approved on a

case by case basis.

8

JCDOT will pay overtime in accordance with MDOT’s Overtime Reimbursement Guidelines,

dated May 1, 2013. The guidelines can be found at

http://www.michigan.gov/documents/mdot/Final_Overtime_Guidelines_05-01-

13_420286_7.pdf?20130509081848. MDOT’s overtime reimbursement policies are intended

primarily for construction engineering work. Overtime reimbursement for all other types of

work will be approved on a case by case basis.

Hazelwood Blvd

CarltonBlvd

Gilro

y Rd

Craf

t Ct

Springcrest Dr

Foote Manor Dr

Westfield

Dr

Tho mas

Ct

W Morrell St

Albright Dr

Thorntree B

lvd

18th

St

17th

St

20th

St

19th

St

21st

St

22nd

St

Cres

twoo

d Ln

23rd

St

24th

St

Ashton

Rd

Rowa

n St

Smalley St

Sp rin gcrestB lv d

Oak Grove Rd

Thom

asD r

Westw

ood B

lvd

Hal st

ead

Blvd

Shoemaker Dr

Herkimer Dr

Wood

bine B

lvd

Levant St

W Morrell St

S Brown St

Spring Arbor Rd

S Brow

n St

Randolph St

Warre

n Ave

McCain Rd

W High St

Spring Arbor Rd

SummitTownship

City ofJackson

SummitTownship

²Source: Jackson County Department of Transportation

0 0.25

Miles Map Updated: 6/30/2020

DISCLAIMER: Maps are drawn as accurately as possible. They are intended to be a visual aid for road construction and related projects. They are subject to change based on new information and do not take the place of a formal contract.

RoadsPrimaryLocal

Out County RoadPrivate Drive

Spring Arbor RoadEast 2022 Road Safety Audit

Jackson County Location Map

Jackson County Department of Transportation

23rd

St

Butte

rnut T

rl

Salem

Way

SaintAnthony Dr

Timbe

rle D

r

Pinewood Ct

Par View Dr

FooteManor Dr

Dresden Dr

Rimrock Trl

Saint

Jude

St

Bitter

swee

tBlv

d

Gemmill St

Springcrest Dr

StatenDr

CraftCt

Hearthstone Blvd

HarwichLn

SequoiaDr

Fleetwood Ln

ArborHills Dr He

athe

rvale

DrTulsa DrAg

nes S

t

Rowan St

AlbrightDr

TimberlaneDr

N SaintAnthony St

S Sain tAnthony St

Elmhu

rst Ln

Smalley St

Arme

nsko

Ln

Stoneridge

Dr

Crest

wood

Ln

Cata

li na

Ave

Blue L

n

Cobb

Rd

Allsto

n Dr

Westf ield

Dr

W Morrell St

Spr ingcr estB lv d

Tefft Ave

Leland Dr

Lee WillaDr

Glenngarry Rd

OakGrove Rd

Thom

asDr

Loren Dr

TamieWay

WCo

achli

ght

Dr

HarbenSt

Hazelwood

Blvd

Pine Ridge Dr

Dorvin Dr

Wes

twoo

dB lv

d

Thorntree Blvd

Tanglewood DrMeadows Dr

Halstead

Blvd

Ganto

n Dr

Wood

bine B

lvd

Maple

Dr

ECoachlightDr

Pemberton LnThorncrest Dr

Smile

y Way

Tricia

Dr

S WoodDaleDr

Pione

er Dr

A rbo

rHills

Rd

Kibby

Rd

Denton Rd

W High St

Robin

son R

d

Spring Arbor Rd

Warre

n Ave

McCain Rd

Spring Arbor Rd

Robin

son R

d

ÖÖ60

Spring ArborTownship

SummitTownship

SpringArbor

Township

SummitTownship

²Source: Jackson County Department of Transportation

0 0.5

Miles Map Updated: 6/30/2020

DISCLAIMER: Maps are drawn as accurately as possible. They are intended to be a visual aid for road construction and related projects. They are subject to change based on new information and do not take the place of a formal contract.

RoadsFreewayState Routes

PrimaryLocalPrivate Drive

Spring Arbor RoadWest 2022 Road Safety Audit

Jackson County Location Map

Jackson County Department of Transportation

Jackson ChristianElementary

DibbleElementary

Lumen ChristiCatholic School

ParagonCharter Academy