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Medtech32 National Enrolment Services
Searching for and Enrolling a Baby on the NHI
Medtech Global
48 Market Place, Viaduct Harbour, Auckland, New Zealand
P: 0800 2 MEDTECH | E: [email protected] | W: medtechglobal.com
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Searching for babies
When you are invited to pre-enrol a baby by NIR or when a parent enrols their baby, you will
need to find the baby on the NHI.
If the baby is not listed in the NHI search results, DO NOT click the ‘Add New Patient’ button.
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Instead, change the search criteria to search using the Baby-of name.
The Baby-of name uses the mother’s name. Hospitals register all babies on the NHI with a Baby-
of Mother’s name. The best practice guidance that hospitals should use for the format of a
Baby-of name is included at the end of this document.
Sometimes the hospital may not have followed this convention, which makes it more difficult
to find the baby.
The Ministry of Health monitors this and follows up with hospitals if Baby-of names are not being
registered correctly.
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Other things to consider when searching for babies:
Use the mother’s surname when searching
Try the father’s surname
Consider other abbreviations that might be used; e.g. BO for Baby Of, TO for Twin Of, etc.
If you have an NHI number for the baby, use the NHI lookup to see how the baby’s name
is formatted on the NHI and search accordingly
If you still cannot find the baby, phone the Contact Centre – they will find the baby for you.
ALWAYS check with the Contact Centre before adding a baby to the NHI.
Adding the baby’s real name to the NHI
When you find the baby on the NHI using the Baby-of name, you will need to add the baby’s
real name to the NHI.
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Click the ‘Add New Name’ button and then the ‘Copy from Patient Register’ button.
Click the ‘Save’ button.
DO NOT replace or inactivate the Baby-of name.
The Patient Demographics Comparison screen will show names that match.
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The NHI will now show both names.
Add any other names the parent provides; e.g. Anglicised name or nickname.
Spending time to make sure all the baby’s names are on the NHI means that other providers
(i.e. those in A&E or after hours clinics) will be able to easily find the baby on the NHI.
Pre-enrolling babies
If you are invited by NIR to pre-enrol the baby, then click the ‘Enrol Patient’ button at the
bottom of the compare screen.
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For the Enrolment Action, select the ‘Pre-enrol (Newborn Babies)’ radio button.
When the parents complete the enrolment form, then you will need to enrol the baby.
For the Enrolment Action, select the ‘Enrol’ radio button.
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Reviewing the Enrolment History will show both the pre-enrolment and the enrolment.
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Excerpt from NHI Best Practice Advice
