Meeting Agenda · 2020-01-09 · Meeting Minutes Group: SCKTR Call to Order: 12:03pm Date: November 12, 2019 Minutes Approval: 1st: Williams 2nd: Hodgson Minutes Approved Location:

Meeting Agenda

Group: SCKTR Call to Order:

Date: January 14, 2020 Minutes Approval:

Location: Conference call Adjourned:

Call-in Option: Conference Call: 866-620-7326 Conference Code: 958 411 6860

Meeting Purpose: Discuss Disaster Preparation Priority

Reports Provided: Regional Status Report

Attendees:

Apologies:

STATUS REPORT AND UPCOMING OPPORTUNITIES (15 Minutes): Provided by: Items: Summary

Treasurer Council Finances • Review SFY 2020 Budget

State Staff State Trauma Program • Level IV workshop is Feb 20, 2020, registration is open on KSTrain

• Symposium Planning Committee Meeting will be in the next two weeks

State Staff/Committee Injury Prevention • Feb 2-8 is National Burn Awareness Week. For more information visit www.ameriburn.org and visit SafeKids for tips and handouts

• Access tips, videos, and infographics for National TV tip-over prevention day (Feb 1)

State Staff Special Populations • Introduction of new EMSC Coordinator

• EMS Survey opens January 7, 2020

EMS Representatives Prehospital

LHD Representatives Healthcare Coalitions

ACT Representative ACT Report Next meeting will be February 5

All Members Facility Announcements

EDUCATION REQUESTS Topic (5 Minutes): Education requests

Discussion Summary: 8 Education Funding requests:

Organization Course Requested Amt Awarded Amt

Marion Co Injury Prev. 275.00

Kansas MedCtr ATLS – Rundell-Little 850.00

St. Luke Hosp. ATLS – Larsen 850.00

St. Luke Hosp. ATLS – Deering 850.00

Rice County ATLS – Stinemetz 850.00

Rice County ATLS – Koch 850.00

Rice County ATLS – Stark 850.00

Rice County TNCC 825.00

Total 6,200.00

Decision:

Motion:

Action Item(s) Person Responsible Deadline

Process Education Funding Requests Ren Morton February 1, 2020

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https://gcc01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.ameriburn.org&data=02%7C01%7CRen.Morton%40ks.gov%7C04a457d90b3b4c4b9d4d08d78f9d753e%7Cdcae8101c92d480cbc43c6761ccccc5a%7C0%7C0%7C637135778742536623&sdata=EsIS81E2eEkffhxv2HdK%2FRRHN%2F3o%2BvBmDU2E0GiZbzs%3D&reserved=0

https://www.safekids.org/safetytips/field_risks/burns-and-scalds

https://www.safekids.org/tv

WORKING AGENDA: Topic (20 Minutes): Disaster Preparation

Discussion Summary: • Disaster Preparation presentations – Frank, Cara, Tom, Scott

Decision:

Motion:


Topic (10 Minutes): Follow-Up from November Meeting

Discussion Summary: • Survey Discussion

Decision:

Motion:


OTHER TOPICS RAISED/OPEN COMMENT Issue Raised By Summary To Be Discussed At

NEXT MEETING Date: April 14, 2020

Time: All day, Executive Meeting to follow

Location: In-Person, Wichita

Objective: Vote on Bylaws, Educational offering, Council Member Elections, Networking

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Meeting MinutesGroup: SCKTR Call to Order: 12:03pm

Date: November 12, 2019 Minutes Approval: 1st: Williams 2nd: Hodgson Minutes Approved

Location: Conference call Adjourned: 1:01 pm

Call-in Option: Conference Call: 866-620-7326Conference Code:958 411 6860

Meeting Purpose: Discuss Disaster Preparation Priority and articulate tasks

Reports Provided: Regional Council System Development Worksheet

Attendees: Cara Magness, Judy Hodgson, Kaylee Hervey, Frank Williams, Diedre Serene, Gen. Members: Tom Donnay, Brandy Hall, Melanie Burnett Staff: Ren Morton, Ashlee Barkley

Apologies: Jack Kennedy, David Acuna, Randi Koehn, Scott Fleming, Kris Hill

STATUS REPORT AND UPCOMING OPPORTUNITIES (15 Minutes): Provided by: Items: Summary

Treasurer Council Finances • Review SFY 2020 Budget

State Staff State Trauma Program • Level IV workshop will be Feb 20, 2020,registration is projected to openDecember 2019

• New Registry CoordinatorJill Cavender at [email protected]

State Staff/Committee Injury Prevention November is carbon monoxide month KDHE mini-grants are being reviewed. Over $130,000 in requests in over 29 application. SafeKids Day at the Zoo is scheduled for May 2nd. Looking for sponsors. Please reach out to [email protected] if you are interested.

State Staff Special Populations • New EMSC Coordinator starting Dec 2nd

EMS Representatives Prehospital No Report

LHD Representatives Healthcare Coalitions Presenting to the South Central Healthcare Coalition and how we can collaborate. November 20th.

ACT Representative ACT Report Release of ACT 2020 Priorities. Will be posted on website soon.

All Members Facility Announcements No Report

EDUCATION REQUESTS Topic (5 Minutes): Education requests

Discussion Summary: • Course Attendance Request. Vote concluded. Request wasapproved. See attachments

• Stop the Bleed (8)

• Discussion of possible distribution guidelines

Decision: Distribution guidelines: Award per number of locations, maximum of 20 per application, public/private schools being the priority. Unanimous agreement to follow this guideline

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mailto:[email protected]


Facility Requested Awarded

McPherson 100 20

Mulvane EMS 60 11

Pratt County EMS 25 4

Rice County 47 17

St. Luke 20 2

Winfield EMS 100 13

Newton Fire/EMS ? 10

Kansas LLC 20 10

Awards total 87 kits to be distributed. 163 kits remain to be distributed. Send another announcement with more direction on applying.

Motion: 1st. Hodgson 2nd: Williams Bleeding control kits approved as decided above


Process Stop the Bleed Requests Ren Morton December 12, 2019

Send out announcement regarding remaining kits Ren Morton December 12, 2019

WORKING AGENDA: Topic (20 Minutes): Disaster Preparation

Discussion Summary: • Guests: State Preparedness Staff

• Regional Council System Development Worksheet

• Trauma region does not have focused training that we cancollaborate on

• KDEM Disaster Training is being developed and sent out

• Butler county has chosen disaster preparedness as a 2020 priority

• What opportunities and funding can the Trauma region leverage forcollaboration?

• Possible collaboration with the Homeland Security Council

• Public Health Sector is looking to do primary pod training and massdistribution of medical counter measures

• PODs – if there was to be an infectious disease outbreak,coordinated distribution of antibiotics and antidote agents

• State Mass Exercise will be in April 15-17, 2020. The scenario ispandemic flu.

• There are very few events that will happen with a pediatric surgethat will not be trauma related.

Opportunities:

• Opportunity for people to participate/play a role in the State Massexercise. If your agency is interested in participating, [email protected]

• Pediatric Surge Annex Table-Tops will be held in 2020. For moreinformation contact [email protected]. The HCC and Traumaregions could collaborate on table top exercises. Includes writingAnnexes and testing them. Could trauma region facilities participatein these table tops? Focuses on support and coordination before thepediatric patients get to the hospitals and after.

• Level IV Trauma Centers have to participate in a minimum of twodisaster preparation drills for their designation process.

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• Frank can send out opportunities to prehospital providers throughKEMSA

• Resources are also listed on the website: www.kdheks.gov/cphpNeed:

• Incident Command Training – ICS roles and function

• Survey General Members on their disaster preparedness needs andpriorities

• Advertise more disaster preparation exercise opportunities and howit connects to their designation process.

• Disaster Preparation platform to circulate around the trauma region

• “Triage Tuesday” – running through the process of triaging a patient.Generate awareness and accountability for patients. What isstandard in the SC trauma region for triage practice?

• Do we need to do re-education on disaster tag? How are they usedand how do we track them?

• What is the hospital’s best practices for receiving these patient?

• How does rural and frontier communities respond within theseparameters?

Decision: Tom, Frank, and Cara will put together templates to bring back to the Trauma Council


Frank Williams, Tom Donnay, and Cara Magness will begin putting together resources and plan to present to the council at the next meeting

Frank Williams Tom Donnay Cara Magness

January 14, 2020

Send Disaster Preparedness Events to General Membership – Connect it to designation process

Ren Morton Ongoing

Present these collaborative opportunities to SCHCC

Tom Donnay November 20, 2020

Topic (10 Minutes): Follow-Up from October Meeting

Discussion Summary: • See attached Fall Prevention Funding Flier

• Will get fall survey out in December

• Reimbursement Policy is updated and on your regional page

• Level IV Mentorship group – will continue to develop within thecurrent TPM Community of Practice

NEXT MEETING Date: January 14, 2020

Time: 12:00pm

Location: Conference Call

Objective: Disaster Packet Presentation and review of Fall Prevention Activity Survey Data

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http://www.kdheks.gov/cphp

2019 Carryover Balance $2,000.75

2020 RTC funds $18,000.00

2020 Beginning Balance $20,000.75

Date Expense/Description Check Payable To Budget Actuals Remaining

10/23/2019

State Symposium Registration Fees:

Kennedy, Hervey, Haan, Hill, Williams,

Hodgson, Magness

Kansas Trauma Program

Training Fee Fund $595.00 $105.00

$105.00

$700.00 $595.00 $105.00

2020 Symposium CE Hours SVMES $1,300.00 $1,700.00

Catering $1,700.00 $0.00

$3,000.00 $3,000.00 $0.00

$0.00

$0.00 $0.00 $0.00

9/9/19 Fiscal Agent Contract Fee Pratt Regional Medical Centr $1,650.00 $0.00

$1,650.00 $1,650.00 $0.00

System Development

Public Information and Education

System Finance

SCKTR Expenditure Spreadsheet July 1, 2019-June 30, 2020

I. Administrative Components

System Leadership

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12/4/2019

Stepping-On Train the Trainer Course

Attendance for 2 staff members

Reno County Health

Departmant $692.54 $2,307.46

$3,000.00 $692.54 $2,307.46

Emergency Preparedness

$0.00

$0.00 $0.00 $0.00

$4,500.00 $0.00 $4,500.00

9/24/2019 ATLS_Klein

Hospital District #1 of Rice

County $850.00 $6,300.00

9/24/2019 TNCC

Hospital District #1 of Rice

County $1,261.00 $5,039.00

$7,150.00 $2,111.00 $5,039.00

Prehospital

Acute Hospital

Injury Prevention & Control

II.Clinical Components

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$0.00

$0.00 $0.00 $0.00

$0.00

$0.00 $0.00 $0.00

$0.00

$0.00 $0.00 $0.00

$0.75

$0.75 $0.00 $0.75

TOTALS $20,000.75 $8,048.54 $11,952.21

Starting Balance $20,000.75 Ending Balance $11,952.21

Note-red text is awarded-encumbered funds

Undesignated Funds (Other)

Rehab Availability

System Evaluation

Special Populations

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)i:. 6. 2019 11:11lk (apsa! kidlsal Ciptir $û. 3370 2/4

THIS APPLIGATION MUST BE FULLY CQMPLETED TO BE CONSIDERED FOR FUNDING

SFY 2020 Traum a Funding Request Application

W hiçh Trauma Reaion are vou a- member of?.-UNEKRTC ZNCKRTC D WKRTC QSEKRTC Z SCKRTC Q SWKRTC

AYPLICANT m FORM ATIONBrandy Ha)1 RNCoordinator Name: Title:

Fadlity Name: Kansas Medicai Center

Facility Address: I lz4 w a !st st Andover KS 67002 pjjouy: 316-300-4000

(street, Cit'y, state, lzi )Contact Email brandy.hall@ksmedcentencom

Z l-lospital - Trauma Center Designated Level Q 1..I ealth DepadmentType of Organization: IZ Hospieal - Non-designated U() Other;

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C'HOOSE FUNDING EVENT ey(jt? m onl fntffca/e one dvapf er ltctdion.V Acute Hospitaj Educatitm tex z<zzuç, rNcs: Emer ency Preparedness

rè.1 Injury Prevention RehabilitationPrehospital (ex ezzrz-x, recc;l r7 Public fnformatson or Education

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EVEN'V G FORM ATION (Attaclt additlonat ml/e/e/l d.ç twedzd)

Event Title: A'H.,S

Event star.t Date: Aprîl 3-4, 2020

Event Location) Wesley Medical center, w ishita K.S

Instructing Companyif a Ikable)

Have you received funding for thjs event in the past? V No Yes Date:Wllj this event be OPEN te others in the region? Z Ne IZ YesWill this event reeeive funding from another source? No U1 Yes Amount $

Please describe tlle evbht co e, tar t twïdace/' o I/JJ/M/,, rotess tp//lùdetklor.g efc

ATLS cdrtiflcation ctlurse for prczvidzrs

Please provide a statement on :ow the event will benefit your reginn': trwuma system;Desirtd tm/enme.g - Le. // or f e o artici JAIIJ î;tl acted # o materials J/J/r1?4I:# # o f?;#/vl#xt#.ç trainnd reftl/îtz/wiyf $ ll?zî/f dcl

Improve outcomes for trauma patients in thz ED setfingRequirement for obtaining ievel 4 degigtlation

SFY 2020 Kansas Trauma Program i i11

6. 2019 11:11lk (apsas kidlsal Cipttr $û. 3370 8 3/4CONSIDERED FOR FUMDINIJATION M UST BE FULLY COM PLETED TO BETplls Appblc

IhDwm 6'zjt P> cz'zr//N/'A FUNIG G J'lvczz-zcxç @or ,4 TLD', rM c, #4H%.% ezc? , ; '

Jason Rurtderl-uittle creostials: Ld MD (L1 DO IZAPRN PApractitioner xame: RN L EMS/PM*lteRistmtion Cost: $ $50,00Does ANY em loytr rovide CME support? ts IZ No*lntlude (z topy qfcourse regist-ratton.. fntfjctzff/?.q the- counye cost with ap,piication .. ...,'bAttach (7 làt ofpractîtioners, Jàejr credentials, (mlfr:gfl/rc/fprl cost.ï (f-tpp/yfpg/tpr multlkle prtzclf/ffJnar'zç.such I:/cs sending rj nttrsq,ï to a TNCC çplfrâ'ç gf a (ff//irdrlf.xcf/fry'p?.BVDGET INFORMA' IO N '-M ' '

Do you plan to oharge a reg-lstration fee for this event? No ..UJ .Y ..,..es reg- ,istration fee: $F,STIM ATED EVEINT FXPENDNITITRVSS' (Ifappl 3 acil. is l/tlm'nr tke evepzl ' I 'Lm' t Jt/pi ' C ! ' ' A' zzz/tzaê E Jtzatzspzl , ' '

A dmin'lsttafwe Costs $Facility Charges $Promotion & Publioi-y-t $Internal Instractor Fees $

a ''-rttxternal S eaker/lnstruotor 1$ ees $ .

'rravel/ l'--odging $Books / S

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pu lics $ - - .- ...- ..- ...- ,.- . -Equipment $Other' $ - ,-

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Other: $ - - - .- - .

TOTM P $F ING 2Rl UE' ST -. RE 'OIR'ED a licvtîons wlt: NOT be ptèceaàed without tMs xiimant) ' ' , '

*ztmount of Fanding Reqnested: * $50.00'YRefer to your regzon /.2 trautna refzlçdlzdrâvzrlEzlrptJ/ful//'pr maximum anmunt available.Signature tif Fn offichl authorized to bind fhe orgahhation aad qertjfjr compliance with all eriteria . .

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a litable - cardance wi h fundin k uireznentq is r uired. ' ' ' ' : . ' . ' '

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Signature:

Title; bate: i't,.- ltj

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Pl'''ikieesl , . . ' ' ' .' 'rrauma lzundiug is a reimbvxscment s.vstem. Approved funding will be distributed after the event

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' has occurred and the aflldavh of expenditttres submitted.

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. lndividual providers will not rective relmbursement checks.

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sabpkit ctïmslett'd Appliutions Email to: Renhmoltttrltrzkcw.aev,atld btmïusenotton to; ' ,' . Fax to: (785) 559..4248

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' Requiros notifioatitm sent îo Kflp.nnlzrlqprètks.cev. within 30 days of origjtlal evenf date to mmain

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Pracetiopet.rveat: ONIJY:; . ' .' ' .

1 Submk the following withiri 30 days o'f Event:

A11 Otlmr tveàts': . , a Copy kaf rosters whioh includt city apd zip fer eac;il p&rtitzipant

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o Final aflldavil c.f exptlnditttres (llownload tpmplate from www, (stliwlu.qu )

SFY 2020 Kansas Trauma Program ! 2

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Regional Health Report

Region: South Central Date: January 14, 2020

Summary

Funding Distribution Report Purpose: Regional Engagement and Equity of Distribution Audience: Council

2 facilities out of 34 have received funding in the first two quarters of 2020.

0 prehospital services have applied for funding in the first two quarters of 2020.

1 out of 19 Health Departments have applied for fall prevention funding in the first two quarters of 2020.

Trauma Center Report Purpose: Regional Engagement, Strength of Regional System, System Planning Audience: Hospital Administrators, Peer Network of Trauma Program Managers, Council The South Central Region has two Level-I facilities, one Level-III facilities, and

17 Level-IV facilities. This region has no Level-II facilities

2 facilities are undergoing the designation renewal process.

3 facilities are in a grace period.

4 facilities expired. However, Susan B Allen intends to pursue designation next year and Harper and Anthony consolidated into Patterson Health Center. Patterson will begin the initial designation process next year.

We have received three letters of intent for this region. However, two have not continued with designation process since submitting their letter.

Executive Council Attendance Report Purpose: Engagement of Regional facilities and council members, succession planning Audience: Council This council averages 50% attendance of executive members to council

meetings for 2020.

5 council member positions are coming up for election in April

6 counties out of 19 are represented on the council

25

Funding Distribution Report Wednesday, January 8, 2020

9:03:11 AM

Organization Course Requested Amt Awarded AmtActual Amount Reimb Award Date Status

Hospital District #1 of Rice County

ATLS $850.00 $850.00 $850.00 9/24/2019 Complete

TNCC $1,621.00 $1,621.00 $1,261.00 9/24/2019 Complete

Reno County Health Department

Stepping-On $725.12 $725.12 $692.54 10/21/2019 Complete

2803.54

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Trauma Center Report Wednesday, January 8, 2020

8:54:14 AM

strOrganizationStatus strExpirationDate Status Date strTraumaLevel

Wesley Medical Center 5/9/2020 Level I

Ascension Via Christi Hospital- St. Francis

6/9/2018 Level I

Hutchinson Regional Medical Center 2/7/2020 Level III

App Rec'd

Great Bend Regional Hospital 2/28/2019 6/3/2019 Level IV

Current

Lindsborg Community Hospital 10/1/2022 Level IV

Saint Luke Hospital & Living Center 8/10/2020 Level IV

Clara Barton Hospital 5/30/2020 Level IV

Pratt Regional Medical Center 5/20/2022 Level IV

Pawnee Valley Community Hospital 11/6/2020 Level IV

Expired - Non Renewal

Susan B. Allen Memorial Hospital 6/17/2017 7/18/2019 Level IV

William Newton Hospital 12/31/2018 12/19/2019 Level IV

Anthony Medical Center 9/30/2018 9/30/2018 Level IV

Harper Hospital District #5 12/31/2017 12/31/2017 Level IV

Grace Period

Comanche County Hospital 9/30/2018 1/18/2020 Level IV

Kingman Community Hospital 5/23/2019 1/18/2020 Level IV

McPherson Hospital 9/11/2019 4/25/2020 Level IV

Letter of Intent

Kansas Medical Center, LLC 7/31/2019 Level IV

Newton Medical Center 11/28/2017 Level IV

Kiowa District Hospital 11/7/2016 Level IV

Survey Scheduled

Rice County District Hospital 11/30/2019 Level IV

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Attendance Wednesday, January 8, 2020

8:50:30 AM

OrganizationDateAttendedMeeting Attended

ACT

Q3 2019

Ascension Via Christi Hospital- St. Francis8/7/2019

Lifesave8/7/2019

Wesley Medical Center8/7/2019

Regional Symposium

Q2 2019




Butler County EMS4/22/2019

Comanche County Hospital4/22/2019

Hoisington EMS4/22/2019

Rice County District Hospital4/22/2019

Sedgwick County Health Department4/22/2019



RTC Executive Mtg

Q1 2019





Kansas Medical Center, LLC1/24/2019

Logan County Hospital1/24/2019

Pratt Regional Medical Center1/24/2019








Q2 2019




Comanche County Hospital4/22/2019

Hoisington EMS4/22/2019





Q3 2019



McPherson Hospital9/24/2019




William Newton Hospital9/24/2019

Q4 2019



Kansas Medical Center, LLC11/12/2019

Marion County Health Department11/12/2019




William Newton Hospital11/12/2019

Statewide

Q4 2019

Ascension Via Christi Hospital- St. Francis10/9/2019 29






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Administrators: Jack Kennedy, BSN, RN (Treasurer) Pratt Regional Medical Center 200 Commodore Street Pratt, KS 67124 620-450-1229 [email protected]

Term: April 2018 – April 2020 Judy Hodgson, CNO Hospital District #1 of Rice County 619 S Clark Lyons, KS 67554 620-257-7184 [email protected] Term: April 2019 – April 2021

Health Departments: Kaylee Hervey, MPH Sedgwick County Health Department 1900 E. 9th Wichita, KS 67214 316-660-7343 [email protected]

Term-April 2018-April 2020 Diedre Serene, RN, MSN Marion County Health Department 504 S. Roosevelt Marion, KS 66861 620-382-2550 [email protected] Term: April 2019 – April 2021

Physicians: David Acuna, DO (Vice-Chairperson) Wesley Medical Center 550 N. Hillside Wichtia, KS 67214 316-962-3150 [email protected]

Term: April 2018 – April 2020 James Haan, MD, FACS (Chairperson) Via Christi Hospital 929 North St. Francis Wichita, KS 67214 316-268-5543 [email protected] Term: April 2019 – April 2021

EMS: Scott Fleming. Paramedic Hoisington EMS 202 East Broadway Hoisington, KS 67544 620-653-4150 [email protected]

Term: April 2018 – April 2020 Frank Williams, RN, BSN, CEN, DMS, Paramedic Butler County EMS/Rescue Squad, Director/Chief 701 North Haverhill Rd. El Dorado, Kansas 67042 316-322-4323 [email protected] Term: April 2019 – April 2021

Nurses: Randi Koehn, MSN, RN Wesley Medical Center 550 N. Hillside Wichita, Ks 67214 316-962-2264 [email protected]

Term: April 2018-April 2020 Cara Magness, RN (Secretary) Via Christi Regional Medical Center 929 North St. Francis Wichita, KS 67214 316-268-5047 [email protected] Term: April 2019 – April 2021

ACT Representative: Kris Hill RN, MSN Via Christi Hospital 929 North St. Francis Wichita, KS 67214 (316) 268-5047 [email protected] Term expires 2021

Updated May 2019

2020 SOUTH CENTRAL KANSAS TRAUMA REGION

Executive Committee

31

Documents

Meeting Agenda · 2020-01-09 · Meeting Minutes Group: SCKTR Call to Order: 12:03pm Date: November 12, 2019 Minutes Approval: 1st: Williams 2nd: Hodgson Minutes Approved Location: