Members’ Digest 19-20/Digest No...Considered a report providing an update regarding performance (Resources) for Quarter 1 of 2019-2020, as set out in Section 2 of Digest No 259 of

Members’ Digest

issue date call in date number

INDEX

Page No Section 1 Cabinet Decisions 1.1 - 1.5 Section 2 Reports Supporting Cabinet Decisions 2.1 - 2.49 Section 3 Minutes of the Council - Section 4 Minutes of the Scrutiny Committees 4.1 - 4.17 Section 5 Minutes of the Regulatory and Joint Committees 5.1 - 5.5 Section 6 Corporate Information and Articles 6.1 - 6.19

SECTION ONE

Cabinet Decisions

Call-in Process Any Member of the Council may by notice in writing to the Head of Law and Administration request that a decision of the Cabinet be referred to the appropriate Scrutiny Committee. The reports supporting the decisions are reproduced in Section 2 and further information can be obtained from the Officer contact identified in the report. The notice must state the reason why the Member wishes the decision to be referred and must be received by the Head of Law and Administration by 5.00 pm on the last day of the call-in period - shown on the front cover of the Digest. If notices are received signed by one Member of the appropriate Scrutiny Committee and any two other Members, the decision will be referred to the Scrutiny Committee. It is, therefore, important that Members who wish to call in a decision should seek support from other appropriate Members. If you return the call-in response without securing support from other appropriate Members you risk there not being the necessary three signatures to support the call-in. If you cannot obtain the support of two other appropriate Members, you may still return the call-in request to register your concern/objection but this will not result in call in unless two other appropriate Members act independently of you on the same issue. Blank call-in forms have been sent to you in the past and further copies are available on request from Democratic Services and on the Members webpage. However, if you do not have a form, a letter, e-mail or a fax to the Head of Law and Administration setting out the item and reason for call-in will be accepted. The Head of Law and Administration will accept three separate forms, e-mails, letters or faxes, suitably signed, to call-in an item or three signatures on one form, letter or fax. You can obtain further information on the call-in process by telephoning Stafford (01785) 619212. Call-in forms or letters relating to call-in items should be returned to Head of Law and Administration Democratic Services Civic Centre Riverside Stafford ST16 3AQ E-mails should be addressed to [email protected] Faxes should be sent to Stafford (01785) 619119

mailto:[email protected]

Stafford Borough Council - Members Digest - 6 September 2019

1.1 Cabinet Decisions

Minutes of the Cabinet held at the Civic Centre, Riverside,

Stafford on 5 September 2019

Chairman - Councillor P M M Farrington Present (for all or part of the meeting):- Councillors:

F Beatty - Economic Development and Planning Portfolio J M Pert - Community and Health Portfolio J K Price - Environment Portfolio R M Smith - Deputy Leader and Resources Portfolio C V Trowbridge - Leisure Portfolio

Also present - Councillors C A Baron, A T A Godfrey, M Phillips

Officers in attendance:- Mrs T Redpath - Corporate Business and Partnerships Manager Mr R J Simpson - Interim Head of Operations Mr J Dean - Democratic Services Officer

CAB25 Minutes Minutes of the meeting held on 1 August 2019 were submitted and signed. CAB26 Apologies Apologies for absence were received from Mr T Clegg, Chief Executive. CAB27 Councillors’ Question Time

Councillor C A Baron had submitted the following item in accordance with paragraph 2.9(b) of the Cabinet Procedure Rules:-

“Will Cabinet consider implementing a ban on balloons and sky lanterns being released into the environment on council owned land and property for the following reasons: Members of the Community are passionate about the environment and animal welfare. At present, only 66 (of 354) councils within England have bans on the release of both sky lanterns and balloons on all council owned land and property A ban would help prevent the individual and mass release of sky lanterns and balloons on council land to prevent the



unnecessary suffering to animals and the devastating impact they can have on the environment. It's estimated that 200,000 sky lanterns are sold in the UK each year, along with many thousands of balloons also being sold with a number of them intended for release. While these releases can look mesmerising, many people are unaware of the deadly consequences fallen lanterns and deflated balloons can have for animals and the environment. Wildlife can easily become entangled in lantern frames and balloon strings- not to mention the fatal effect these parts can have on an animal if they ingest any component of these items. Deflated and fragments of balloons are commonly mistaken for food by marine life, and the strings used to tether balloons have been known to cause animals to become entangled or choke and suffer from internal blockages which ultimately leads to their death. In March, a report was released stating that balloons are the highest-risk debris item to seabirds, they're 32 times more likely to result in death than ingesting hard plastic. Both balloons and sky lanterns have the potential to travel miles from their original release site before returning back to land. The RSPCA and many other organisations including the Marine Conservation Society, the British Veterinary Association and the National Farmers Union all support the ban of balloon and sky lantern releases. I repeat my request that the cabinet considers implementing such a ban in Stafford Borough”

Councillor Baron attended the meeting and confirmed the question as set out.

Councillor Farrington referred the matter to Councillor Price who responded as follows:- “Thank you to Councillor Baron for raising this issue. As portfolio holder for Environmental matters affecting the Borough I can confirm that the Terms and Conditions for the hiring of Council owned land will be amended to prohibit the release of said balloons / lanterns, details of which to be published on the Council’s website.”

RESOLVED:- that the response of the Cabinet Member - Environment

Portfolio be noted.



CAB28 New Local Plan 2020-2040: Updated Programme

Considered a report recommending that the new local plan programme be updated (with the latest revision of the Local Development Scheme bought into effect from 17 September 2019) replacing the existing scheme, as set out in Section 2 of Digest No 259 of 6 September 2019.

The Cabinet Member, Economic Development and Planning Portfolio highlighted the proposal as set out in paragraph 2 of the report, to which the Cabinet moved directly to voting on the recommendation.

RESOLVED:- that the proposal of the Cabinet Member, Economic

Development and Planning Portfolio, be approved as follows:-

that from 17 September 2019 the Local Development Scheme be bought into effect as an update for the New Local Plan 2020-2040.

CAB29 Government Grant Funding Stafford Borough Garden Community

Proposals

Considered a report recommending approval to spend a Government grant of up to £750,000 during the financial year 2019/20 on initial feasibility studies and programme management of proposals for a new Garden Community, as set out in Section 2 of Digest No 259 of 6 September 2019.

The Cabinet Member, Economic Development and Planning Portfolio highlighted the proposals as set out in paragraph 2 of the report, to which the Cabinet moved directly to voting on the recommendations.

RESOLVED:- that the proposals of the Cabinet Member, Economic

Development and Planning Portfolio, be approved as follows:-

that:- (a) for the financial year 2019/20 authority to spend

the MHCLG Garden Communities grant of £750,000 be delegated to the Chief Executive (in consultation with the Meecebrook Programme Board);

(b) for subsequent financial years the delegation be

reviewed by Cabinet.

The Leader of the Council noted that it was a significant matter of progress that said funding had been granted, and although proposals were at an



early stage it was pleasing that further work could continue in this area through the quality of hard work of the Officers concerned.

CAB30 Performance Reporting 2019 - 2020 - Resources

Considered a report providing an update regarding performance (Resources) for Quarter 1 of 2019-2020, as set out in Section 2 of Digest No 259 of 6 September 2019.

The Deputy Leader highlighted narrative updates 3.3.3 and 3.3.4 to which the Interim Head of Operations provided an update regarding said vacancy. Councillor Smith then set out the proposal in paragraph 2 of the report, to which the Cabinet moved directly to voting on the recommendation.

RESOLVED:- that the proposal of the Deputy Leader, be approved as

follows:- that the information as set out in the report be noted.

THIS IS ITEM IS NOT SUBJECT TO CALL IN AS IT WAS CONSIDERED BY THE RESOURCES SCRUTINY COMMITTEE AT ITS MEETING ON 20 AUGUST 2019.

CAB31 Performance Reporting 2019 - 2020 - Economic Development and

Planning

Considered a report providing an update regarding performance (Economic Development and Planning) for Quarter 1 of 2019-2020, as set out in Section 2 of Digest No 259 of 6 September 2019.

The Deputy Leader highlighted the proposal as set out in paragraph 2 of the report, to which the Cabinet moved directly to voting on the recommendation.


follows:- that the information as set out in the report be noted. The Cabinet Member - Economic Development and Planning highlighted

that retail occupation was improving across the Borough.

THIS IS ITEM IS NOT SUBJECT TO CALL IN AS IT WAS CONSIDERED BY THE ECONOMIC DEVELOPMENT AND PLANNING SCRUTINY COMMITTEE AT ITS MEETING ON 27 AUGUST 2019.

CAB32 Performance Reporting 2019 - 2020 - Community Wellbeing



Considered a report providing an update regarding performance (Community Wellbeing) for Quarter 1 of 2019-2020, as set out in Section 2 of Digest No 259 of 6 September 2019.

The Deputy Leader referred to indicators LI12 and LI18 before highlighting the proposal as set out in paragraph 2 of the report, to which the Cabinet voted on the recommendation.


follows:- that the information as set out in the report be noted. The Cabinet Member - Community and Health Portfolio praised the

content of the report which demonstrated ongoing good work in supporting communities through collaborative working with partners. Councillor Pert confirmed the deadlines for nominations for the Community Awards and applications for small grant awards. Continuing, Councillor Smith noted the successful high profile events held in the Borough as set out on page 41 of the agenda, before Councillor Trowbridge noted the increasing membership of the new Stone Leisure Centre.

THIS IS ITEM IS NOT SUBJECT TO CALL IN AND WILL BE REFERRED TO THE COMMUNITY WELLBEING SCRUTINY COMMITTEE AT ITS MEETING ON 12 SEPTEMBER 2019.

CAB33 Exclusion of Press and Public

RESOLVED:- that pursuant to Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting whilst the next following item of business be discussed, on the grounds that it includes the disclosure of exempt information of the type specified in paragraph 3 of Schedule 12A to the Act.

Recording of the meeting was suspended at this time.

CAB34 Environmental Services Review - Confidential

Considered a confidential report regarding the Environmental Services Review, as set out in Section 2 of Digest No 259 of 6 September 2019.

RESOLVED:- that the proposals of the Deputy Leader, as set out in

paragraph 2 of the Confidential Report be approved.

CHAIR

SECTION TWO

Reports Supporting Cabinet Decisions


Reports Supporting Cabinet Decisions

SECTION 2 - REPORTS SUPPORTING CABINET DECISIONS

INDEX Page Nos New Local Plan 2020 - 2040: Updated Programme 2.1 - 2.6 Government Grant Funding Stafford Borough Garden Community Proposals

2.7 - 2.13

Performance Reporting 2019 - 2020 - Resources 2.14 - 2.20 Performance Reporting 2019 - 2020 - Economic Development and Planning

2.21 - 2.26

Performance Reporting 2019 - 2020 - Community Wellbeing 2.27 - 2.40 Environmental Services Review - CONFIDENTIAL 2.41 - 2.49


2.1 Reports Supporting Cabinet Decisions

CABINET 5 SEPTEMBER 2019

New Local Plan 2020-2040: Updated Programme

This is the Report supporting Cabinet Decision reference CAB28 /19 1 Purpose of Report 1.1 To recommend that the New Local Plan programme is updated, with the latest

revision of the Local Development Scheme brought into effect from 17 September 2019, replacing the existing Scheme.

2 Proposal of Cabinet Member 2.1 That the Local Development Scheme be brought into effect from 17

September 2019 as an update for the New Local Plan 2020-2040. 3 Key Issues and Reasons for Recommendation 3.1 The Council has an adopted local plan to meet legislative requirements, which

provides the framework for development until 2031, including housing and employment provision. The main development strategy and supporting policies reflected the short to medium term needs of Stafford Borough but new development opportunities are now being created since the Plan was adopted in June 2014.

3.2 In July 2017 the Council agreed to progress with a New Local Plan 2020-2040

in order to reflect new investment opportunities arising through the Constellation Partnership’s Growth Strategy (formerly the Northern Gateway Development Zone) that maximises the benefits of HS2 to 2050, beyond the scope of the adopted Plan for Stafford Borough 2011-2031. Furthermore a strong market across the Borough has meant that housing and employment development sites are being delivered, meaning that more land is now required to provide for future growth.

3.3 In addition there is a legal requirement to periodically review the local plan

and in doing so the following areas can be addressed:

o An increased Corporate focus on delivering new economic growth o Changes in Government policy including for housing development o Reviewing Gypsy and Traveller pitch provision past 2027

3.4 Since the Local Development Scheme for the New Local Plan 2020-2040 was

published in July 2017 a number of significant factors have occurred, leading to the requirement for an updated programme to be prepared:



• Government publication of Local Housing Need standard methodology delayed from Summer 2018 to Spring 2019 (published in March 2019). As a direct result work on the New Local Plan evidence base to establish the key future requirements for housing & employment provision could not be progressed until March 2019 and therefore delayed progress on preparing the Issues & Options stage.

• On 25 March 2019 the Government announced initial funding and feasibility studies for a Garden Community proposal called Meecebrook in the north of Stafford Borough. The concept of a new Garden Community in the Borough and it’s location for up to 10,000 new homes must now be investigated and assessed through the New Local Plan process. It is anticipated that delivery of a new Garden Community in the Borough will require a significant and dedicated level of evidence and resources deployed across a range of partners which would need to be co-ordinated through a Governance Board

• Following the elections in May 2019 a new administration is now in place to lead Stafford Borough for the next four years. This provides an important opportunity to fully engage with Members and key partners on the New Local Plan evidence base, strategy & policy development, initially through the Issues & Options stage as well as ensure robust community engagement & consultation approaches.

4 Relationship to Corporate Priorities 4.1 As a key strategic document for the Council the New Local Plan will deliver

on the Corporate Business Plan’s vision, in particular the key objectives: “To deliver sustainable economic and housing growth to provide income and

jobs.” “To improve the quality of life of local people by providing a safe, clean,

attractive place to live and work and encouraging people to be engaged in developing strong communities that promote health and wellbeing.”

“To be a well-run, financially sustainable and ambitious organisation,

responsive to the needs of our customers and communities and focussed on delivering our objectives.”



5 Background 5.1 The published Local Development Scheme (July 2017) covers the period 2017

to 2021 and sets out the following key stages:-

Process Stage Proposed Completion Date Commencement July 2017

Issues and Options Report July 2018 to September 2019 Preferred Options Report March 2020

Formal publication of the proposed new plan September 2020

Submission of the proposed new plan to the Planning Inspectorate February 2021

Examination of the proposed new plan May 2021 Adoption of the new local plan November 2021

5.2 Based on the factors set out in the Key Issues section of this report it is

proposed that the following programme is agreed to progress the New Local Plan 2020-2040:

Process Stage Proposed Completion Date Commencement July 2017

Issues and Options Report July 2018 to March 2020 Preferred Options Report January 2021

Formal publication of the proposed new plan June 2021

Submission of the proposed new plan to the Planning Inspectorate December 2021

Examination of the proposed new plan March 2022 Adoption of the new local plan October 2022



6 Implications 6.1 Financial The financial implications of updating the New Local

Plan programme through the Local Development Scheme are that funds will now be spent in subsequent financial years than previously planned. Please refer to the table below. The negative variance identified is currently under review. Local Plan Revised Budget

Original Plan

Oct 2018

Revised Plan

July 2019

Variance

£ £ £ 2018/19 75,000 54,700 -20,300 2019/20 205,000 162,200 -42,800 2020/21 115,000 118,100 3,100 2021/22 80,000 75,000 -5,000 2022/23 0 100,000 100,000

Total 475,000 510,000 35,000

By way of background, in July 2017 the New Local Plan costs were agreed as being in the region of £536,000 requiring an additional £233,000 from Council reserves, which was agreed at Cabinet on 17 July 2017. However to deliver a robust and sound Plan these costs may increase depending upon the level of growth to be promoted in Borough, not least through the Meecebrook proposals. The Council will continue to work with partners across a range of work programmes to support the New Local Plan and its future development strategy.

Legal The New Local Plan to be subject to relevant Planning Acts and Regulations as well as subject to decision by Full Council prior to publication and adoption in line with the Constitution.

Human Resources In the first instance the New Local Plan will be delivered by existing staff from within Development and the wider organisation. Once all internal resource has been utilised, it may be necessary to look for external support.

Human Rights Act

None identified



Data Protection None identified

Risk Management Adopted Plan for Stafford Borough in place. However without progressing with a New Local Plan there is a risk of not having an up-to-date Plan which would lead to Government planning policies overriding local policies. Whilst the adopted Plan for Stafford Borough is currently more than 5 years old, due to the Council having a 5 year housing land supply it continues to be used for making planning decisions. A delay and / or uncertainty at the local level without a New Local Plan could lead to Legal Challenges and / or Appeals with significant costs for the Council. Whilst the Council will seek to ensure that the New Local Plan is progressed in accordance with the latest timetable and minimise any risks of delay it should be noted that the following factors may have an impact:

• Changes in Government legislation, regulations & policy

• Unanticipated scale and nature of consultation responses received including new evidence submitted unexpectedly.

• Failure of key partners and other agencies to deliver evidence on time and make responses to key elements of the process

• Staff turnover, recruitment difficulties and sickness absences leading to inadequate skill base

• Programme amendments and procedural slippage due to poor project management or inadequate resources identified to secure delivery

• Political changes, procedural delays or failure to meet Council dates

• Unanticipated delays in external events such as resource capacity of the Planning Inspectorate (PINS) for the Examination process or failure to deliver robust arrangements for this process

• Non-conformity and failure in the tests of soundness for new planning policy documents •



6.2 Community Impact

Assessment Recommendations

The Borough Council considers the effect of its actions on all sections of our community and has addressed all of the following Equality Strands in the production of this report, as appropriate:-

Age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation.

The New Local Plan will deliver a statutory development plan which is designed to be inclusive to all residents and those interested in planning the future for the Borough. Throughout the process of preparing the New Local Plan a thorough consultation and engagement process will enable residents and interested parties to be involved in its preparation, including 24/7 access to key documents through the Borough Council’s web-site.

Contact Officer: Alex Yendole Telephone No: 01785 619536



CABINET 5 SEPTEMBER 2019

Government Grant Funding Stafford Borough Garden Community Proposals

This is the Report supporting Cabinet Decision reference CAB29/19 1 Purpose of Report 1.2 To recommend approval to spend a Government grant of up to £750,000

during the financial year 2019/20, from the Government’s Garden Communities programme on initial feasibility studies and programme management of proposals for a new Garden Community in Stafford Borough.

2 Proposal of Cabinet Member 2.1 That authority to spend the MHCLG Garden Communities grant of £750,000

be delegated to the Chief Executive, in consultation with the Meecebrook Programme Board, for the financial year 2019/20.

2.2 That the delegation be reviewed by Cabinet for subsequent financial years. 3 Key Issues and Reasons for Recommendations 3.1 On 25 March 2019 the Council was awarded £750,000 by the Government to

help to develop plans for a new garden community at Meecebrook, in the north of the Borough. Specifically the funding is to be spent on progressing feasibility studies, programme co-ordination / management and specialist work following the Council submitting a bid in response to the Government’s Garden Communities prospectus in November 2018. It should be noted that any proposals for a new garden settlement at Meecebrook will be subject to the New Local Plan process.

3.2 The £750,000 of grant funding has been paid to Stafford Borough Council

under Section 31 of the Local Government Act 2003 grant for the purposes of progressing the Meecebrook Garden Community project.

3.3 Following receipt of the funding the Borough Council has established robust

governance arrangements to oversee the project. These are set out in the APPENDIX. The first meeting of the Meecebrook Programme Board on was held on 23 July 2019. At this meeting the Board agreed in principle the proposed allocation of the grant funding. Please refer to the table below:



Programme

Item

2019/20 2020/21 2021/22 Unallocated TOTAL

£

£ £ £ £

Technical studies

including services and infrastructure

300,000 50,000 350,000

Development Vision and Masterplan Framework

80,000 80,000

Governance and

Programme Management

210,000 80,000 20,000 310,000

Unallocated

10,000 10,000

TOTAL

590,000 130,000 20,000 10,000 750,000

3.4 This report is seeking delegation from Cabinet to the Chief Executive, in

consultation with the Meecebrook Programme Board, to authorise spend of the grant funding for the financial year 2019/20. The Chief Executive, in consultation with the Meecebrook Programme Board, will only have the delegated authority to commit to spend up to the £750k available. Delegation for any additional requirements will revert back to Cabinet. This delegation should be reviewed by Cabinet for subsequent financial years and for any subsequent grant funding secured by the Borough Council to support the delivery of this project.

4 Relationship to Corporate Priorities 4.1 As a key strategic proposal, subject to the New Local Plan, delivery of

Meecebrook will contribute towards the Corporate Business Plan’s vision, in particular the key objectives:

“To deliver sustainable economic and housing growth to provide income and

jobs.” “To improve the quality of life of local people by providing a safe, clean,

attractive place to live and work and encouraging people to be engaged in developing strong communities that promote health and wellbeing.”



“To be a well-run, financially sustainable and ambitious organisation, responsive to the needs of our customers and communities and focussed on delivering our objectives.”

5 Implications 5.1 Financial Government has provided grant funding of £750k

and total expenditure agreed by the Chief Executive in consultation with the Meecebrook Programme Board will not exceed this figure. As such, there are no direct financial implications for the Council during 2019/20 except for staff resources and time spent on the project. Set out in the table below is the anticipated spend per year:

Year

£

2019/20 590,000 2020/21 130,000 2021/22 20,000

Unallocated 10,000

TOTAL

750,000

Legal The Meecebrook Garden Community proposals will be considered through the New Local Plan, which will be subject to relevant Planning Acts and Regulations as well as subject to decision by Full Council prior to publication and adoption in line with the Constitution.

Human Resources In the first instance spending of the Government’s grant funding for Meecebrook will be delivered by a new Programme Manager role as well as existing staff from within Development and the wider organisation. At this stage it is not anticipated that any external agency staff support will be required. Nevertheless a number of the programme items will require external contractors / companies employed to deliver the work.

Human Rights Act None identified

Data Protection None identified



Risk Management As previously stated the Government grant funding is

subject to Section 31 grant rules which means that the Council will not be required to repay this money, and there are no specific deadlines for when these funds are to be spent. Nevertheless spending this grant funding is a key element of establishing future development provision through the New Local Plan. Without progressing with a New Local Plan there is a risk of not having an up-to-date Plan which would lead to Government planning policies overriding local policies. Whilst the adopted Plan for Stafford Borough is currently more than 5 years old, due to the Council having a 5 year housing land supply it continues to be used for making planning decisions. A delay and / or uncertainty at the local level without a New Local Plan could lead to Legal Challenges and / or Appeals with significant costs for the Council. Whilst the Council will seek to ensure that the Government grant funding is spent during 2019/20, 2020/21 & 2021/22 should be noted that the following factors may have an impact:

• Failure of key partners and other agencies to deliver evidence and key elements of the process on time

• Staff turnover, recruitment difficulties and sickness absences leading to inadequate skill base to progress projects

• Programme amendments and slippage due to poor project management or inadequate resources identified to secure delivery





The Meecebrook proposals could assist in delivering the New Local Plan which is designed to be inclusive to all residents and those interested in planning the future for the Borough.



Throughout the process of preparing the New Local Plan a thorough consultation and engagement process will enable residents and interested parties to be involved in its preparation, including 24/7 access to key documents through the Borough Council’s web-site.

Contact Officer: Karen Tierney Telephone No: 01785 619536



APPENDIX

CABINET

5 SEPTEMBER 2019

Government Grant Funding - Stafford Borough Garden Community proposals

Meecebrook Garden Community Governance Structure

Meecebrook Programme Board Membership

- Stafford Borough Council Chief Executive (chair)

- Stafford Borough Council Leader

- Stafford Borough Council Head of Development

- Staffordshire County Council Leader

- Staffordshire County Council Chief Executive

- Defence Infrastructure Organisation Head of Estate

- Homes England Regional Director

- Landowner representatives



Meecebrook Programme Delivery Team Membership

- Stafford Borough Council Head of Development (Chair)

- Stafford Borough Council Economic Development and Planning Portfolio

Holder

- Stafford Borough Council Garden Community Programme Manager* NOT

IN POST

- Defence Infrastructure Organisation Senior Development Surveyor

- Homes England Senior Planning Manager

- Homes England Senior Acquisitions Manager

- Staffordshire County Council Economic Development and Planning Policy

Manager



CABINET

5 SEPTEMBER 2019 Performance Reporting 2019-20 - Resources

This is the Report supporting Cabinet Decision reference CAB30/19

1 Purpose of Report 1.1 To provide an update to members regarding performance reporting for

Quarter 1 2019 - 2020 as set out in the attached APPENDIX. 2 Proposal of Cabinet Member 2.1 That the information be noted. 3 Key Issues and Reasons for Recommendation 3.1 The Council’s Performance Report for Quarter 1 highlights the following:

(a) Performance at a glance:

• All targets reported as exceptional

(b) Narrative updates: • 1 measure is below what it should be • 3 measures are reported as being exceptional • 17 measures are reported as being on track

4 Relationship to Business Objectives 4.1 Performance reporting interlinks with all corporate business objectives. 5 Report Detail 5.1 The corporate business plan is the main strategic plan of the authority. It sets

the direction over the next three years and outlines the main business objectives and areas of focus.

5.2 The plan is a high level plan that enables the authority to define its success, in

terms of the delivery of outcomes, and prioritises those activities that will help to achieve those outcomes. It provides a focus to all of our staff so that they know and aware of what they should be working on and what to prioritise.



5.3 As part of the business planning the council now reports on the following:

• Performance at a glance • Narrative update against business objectives • Improvement report The improvement report provides members with some reassurance that issues of performance are being addressed and the actions that are being taken to improve the situation.

5.4 Quarter 1 Performance Report highlights the following:

(a) Performance at a glance since quarter 1: Targets reported as exceptional:

- LI19 % of calls abandoned achieved an actual of 2.4% against a

target of 5% - LI20 an actual of 96.7% against a target of 80% of residents are

satisfied with our customer contact centre - LI21 Days taken to process new HB/CT Claims has achieved 19.9

Days - Target 20 Days - LI22 Days taken to process new HB/CT change in circumstances

has achieved 7.8 Days against a target of 9 Days - LBV12 Sickness Rates is recorded as 1.03% for this quarter

(b) Narrative updates are contained in the APPENDIX and are

summarised as:-

• 1 measure is below what it should be • 3 measures are reported as being exceptional • 17 measures are reported as being on track

6 Implications 6.1 Financial There are no financial implications associated

with this report Legal Not applicable Human Resources Not applicable Human Rights Act Not applicable Data Protection Not applicable Risk Management Not applicable







Contact Officer: Tracy Redpath Telephone No: 01785 619195











CABINET

5 SEPTEMBER 2019 Performance Reporting 2019-20 - Economic Development and Planning

This is the Report supporting Cabinet Decision reference CAB31/19

1 Purpose of Report 1.1 To provide an update to members regarding performance reporting for

Quarter 1 2019 - 2020 for Economic Development and Planning Scrutiny Committee as set out in the attached APPENDIX.

2 Proposal of Cabinet Member 2.1 That the information is noted. 3 Key Issues and Reasons for Recommendation 3.1 The Council’s Performance Report for Quarter 1 is highlighted as follows:

(a) Performance at a glance: • 2 quarterly targets have reported as being exceptional • 4 quarterly targets are reported as being on track

(b) Narrative updates:

• 3 measures are reported as being exceptional • 17 measures are reported as being on track








• Performance at a glance • Narrative update against business objectives • Improvement report

The improvement report provides members with some reassurance that issues of performance are being addressed and the actions that are being taken to improve the situation.

5.4 Quarter 1 Performance Report highlights the following:-


Targets reported as exceptional are:

- LI1 There has been 100% compliance with individual Project Plans - LI6 There has been a 100% of areas of open space to new houses

approved

(b) Targets on track:

- LI2 There has been a 26% increase in footfall associated with major events in the Stafford Town Centre

- LI3 Stafford Retail premises occupancy rates is 90% - LI4 Stone Retail premises occupancy rates is 98% - LI5 Completion of Issues and Options stage by March 2020 is on

track

Narrative updates are contained in the APPENDIX and are summarised as:-

- 3 measures are reported as exceptional - 17 measures are reported as being on track

6 Implications

6.1 Financial There are no financial implications associated with this report

Legal Not applicable Human Resources Not applicable Human Rights Act Not applicable Data Protection Not applicable Risk Management Not applicable

6.2 Community Impact Assessment Recommendations














CABINET

5 SEPTEMBER 2019 Performance Reporting 2019-20 - Community Wellbeing

This is the Report supporting Cabinet Decision reference CAB32/19 1 Purpose of Report 1.1 To provide an update to members regarding performance reporting for

Quarter 1 2019 - 2020 for Community Wellbeing Scrutiny Committee as set out in the attached APPENDIX.

2 Proposal of Cabinet Member 2.1 That the information is noted. 3 Key Issues and Reasons for Recommendation 3.1 The Council’s Performance Report for Quarter 1 highlights the following:

(a) Performance at a glance: • 2 quarterly targets are below what they should be, which are

accompanied with improvement reports • 5 quarterly targets are reported as being on track • 5 quarterly targets are reported as being exceptional

(b) Narrative updates: • 5 measures are reported as being exceptional • 19 measures are reported as being on track








• Performance at a glance • Narrative update against business objectives • Improvement report The improvement report provides members with some reassurance that issues of performance are being addressed and the actions that are being taken to improve the situation.

5.4 Quarter 1 Quarterly Performance Report highlights the following:


Targets below what they should be, which are accompanied with an improvement report are:

Quarterly Performance Indicators:

- LI12 % of programmed health and safety inspections of businesses carried out when due 86%, against a target of 100%

- LI18 12 disabled facility grants completed, against a target of 25 (b) Targets on track Quarterly Performance Indicators:

- LI9 106.58 KGS of residual household waste has been collected per household

- LI13 17 empty homes have been brought back into use following Officer intervention

- LI14 6 energy efficiency measures were installed - LI16 35% of homeless cases closed through prevention - LI17 65% of homeless cases closed through relief

(c) Targets reported as exceptional are:

Quarterly Performance Indicators:

- LI7 97.31% of enviro-crime complaints have been dealt with promptly and no longer than 72 hours after receipt

- LI8 98.34% of residents think the town centres are clean and tidy - LI10 58.03% of household waste was sent for reuse, recycling and

composting - LI11 95.48% of businesses are broadly compliant with legislation

under the food hygiene rating system - LI15 35 households have been given advice on energy efficiency



(d) Narrative updates are contained in the APPENDIX and are summarised as:-

- 5 measures are reported as being exceptional - 19 measures are reported as being on track

6 Implications 6.1 Financial There are no financial implications associated

with this report Legal Not applicable Human Resources Not applicable Human Rights Act Not applicable Data Protection Not applicable Risk Management Not applicable 6.2 Community Impact



























SECTION THREE

Minutes of the Council

(None)


Council

SECTION 3 - MINUTES OF THE COUNCIL

INDEX

Page Nos 3.1 - 3.


3.1

Council

SECTION FOUR

Minutes of the Scrutiny

Committees


Scrutiny Committees

SECTION 4 - MINUTES OF SCRUTINY COMMITTEES

INDEX Page Nos Resources Scrutiny Committee - 25 July 2019 4.1 - 4.6 Community Wellbeing Scrutiny Committee - 31 July 2019 4.7 - 4.11 Resources Scrutiny Committee - 20 August 2019 4.12 - 4.14 Economic Development and Planning Scrutiny 4.15 - 4.17 Committee - 27 August 2019


4.1

Scrutiny Committees

Minutes of the Resources Scrutiny Committee held at the Civic Centre, Riverside, Stafford on Tuesday

25 July 2019

Chair - Councillor R P Cooke

Present (for all or part of the meeting):- Councillors:

A R G Brown M G Dodson A T A Godfrey A S Harp R A James

P W Jones W J Kemp R Kenney P Roycroft

Cabinet Member - Councillor R M Smith - Resources Portfolio Cabinet Member - Councillor C V Trowbridge - Leisure Portfolio Cabinet Member - Councillor J M Pert - Community and Health Portfolio Also present - Councillors A M Loughran and L Nixon Officers in attendance:-

Mr N Raby - Head of Human Resources Mr I Curran - Interim Head of Law and Administration Mr P Kendrick - Head of Technology Mrs T Redpath - Corporate Business and Partnerships Manager Mr R Simpson - Interim Head of Operations Mr A Bailey - Scrutiny Officer

RSC1 Minutes The Minutes of the last meeting held on 26 March 2019, having been

published in Digest No 254, were submitted and signed. RSC2 Apologies Apologies for absence were received from Councillors M V Holmes

(Substitute W J Kemp), J A Nixon (Substitute P W Jones) and J K Price (Environment and Health Portfolio).

RSC3 Members Items Councillor A T A Godfrey had submitted the following item under

Paragraph 2.8 of the Scrutiny Committee Procedure Rules:-


4.2

Scrutiny Committees

“I would like the committee to look into the apparent cost cutting measures take at this year’s production of Shakespeare’s Merchant of Venice at Stafford Castle. Although the play itself was excellent, the facilities were much reduced when compared to all previous productions. This event is the highlight of our cultural year. At last year’s special scrutiny presentation by Freedom Leisure their senior management reassured us there would be no reduction in the quality of the occasion, this appears not to be the case.” Councillor A T A Godfrey outlined the reasons and rationale behind the Members’ Item to the Committee.

In response the Cabinet Member (Leisure Portfolio) made the following

comments:-

• This year’s production of Shakespeare’s Merchant of Venice at Stafford Castle was a wonderful show

• Would not want to see the Shakespeare Festival lost • Freedom Leisure had a job to do and were required to produce the

show within budget • There were issues at the first show that were resolved in time for the

second show • The toilets were in the wrong place • Next year would be the 30th Anniversary of the Shakespeare Festival

and it would be bigger and better than this year • It was positive that disabled spectators could feel part of the show • The roofing was now fully complete • Always looking for improvement

The Committee then discussed the following aspects of the Members Item

with the Cabinet Member (Leisure Portfolio:-

• This years show felt intimate • There were no negative comments from the second night onwards,

just positive comments • It was important to differentiate between the production, which was

excellent and the facilities that were reduced • Site lines were an issue, but could not be extended due to restrictions

imposed by Heritage England • It would be preferable to have the whole of Stafford Castle as a

backdrop for the Shakespeare Festival • It would be useful to have further information in relation to the outlay

by Freedom Leisure for the Festival • The Council was due to receive an annual update from Freedom

Leisure later this year, which could be considered by this Committee


4.3

Scrutiny Committees

Following the discussion, it was agreed that Freedom Leisure be invited to

present their annual update report to a future meeting of this Committee. RESOLVED:- that in exercise of the powers delegated to the Committee,

Freedom Leisure be invited to present their annual update report to a future meeting of this Committee.

RSC4 Councillor A T A Godfrey had submitted the following item under

Paragraph 2.8 of the Scrutiny Committee Procedure Rules:- “I would like the Resources Scrutiny Committee to look into the funding

available for the building of social houses by local authorities. In resent times the Government has become more amenable to councils

building their own housing for rent. It has always been a cornerstone of local government to provide high

standard affordable rented accommodation. In resent times this has been provided by housings associations, but as

members will know some local authorities are now building their own housing stock again.

I believe the committee’s time will be well spent looking into this very

important social issue.”

Councillor A T A Godfrey outlined the reasons and rationale behind the Members’ Item to the Committee.

In response the Cabinet Member (Community and Health Portfolio) made the following comments:-

• The quality of Stafford and Rural Homes was second to none and the

merger was geographically coterminous that would allow the larger organisation to be a Place Shaper

• Although Cannock Chase Council had retained their housing stock, they only built around 125 social houses last year, whereas 200 affordable homes were built in the Borough

• Unless development could happen at significant scale, development and management costs were likely to be disproportionate.

• To develop the housing the Council would need to appoint or commission: - Valuers Surveyors Architects Builders, electricians and plumbers and Project managers

• A key element would be the scale of the development and the ability of the Council to either put in its own land (opportunity cost) or acquire new land


4.4

Scrutiny Committees

• The Council did not own significant amounts of land and experiences elsewhere in the country revealed potential viability issues due to the additional build costs of smaller sites and competition for those smaller sites from other affordable housing providers

The Committee then discussed the following aspects of the Members Item

with the Cabinet Member (Community and Health Portfolio) and Cabinet Member (Resources Portfolio):-

• The Borough currently had sufficient exception sites • A range of houses had been built across the Borough • Any financial return from the building of social housing should be re-

invested into social housing • A need for social housing could be demonstrated • The need to undertake borrowing to build new council houses

required a valid business case to exist in terms of financial viability • In order for the Council to access some grant funding towards new

build, they would have to become a development partner with Homes England. This only contributes a small amount of funding to the cost of the build and in Stafford would only support affordable rent and intermediate home ownership products

Following the discussion, it was moved by Councillor A T A Godfrey and seconded by Councillor W J Kemp that a further report be bought back to this Committee outlining the financial viability for the provision of social housing by this Council. On being put to the vote, the proposal was declared to be lost.

RESOLVED:- that in exercise of the powers delegated to the Committee:-

the Members Items be noted. RSC5 Performance Reporting 2018-21 The Committee considered the performance management details for those

areas within the remit of the Committee for the quarter 4 period up to 31 March 2019.

The Committee discussed the following aspects of the report with the

Cabinet Member (Resources Portfolio), the Head of Technology and the Corporate Business and Partnerships Manager:-

• 3.1.1.2 - A balanced budget, without the use of reserves is set for the

duration of the Medium Term Financial Plan - concern over the potential need for a transfer from working balances during 2021-2022 and the stability of the future New Homes Bonus income

• 3.1.1.3 - Increase in income generated by the service through Fees and Charges in line with the recommendations made as part of the annual budget process - clarification over the proportion of the


4.5

Scrutiny Committees

Council’s gross income raised through fees and charges and how this compared with the family group of Authorities

• 3.1.7.2 - Support the specification, procurement and installations of new systems and data security - clarification of the supply of the dual firewalls

• 3.2.1.1 - Procure and implement a new Contact Centre Telephony system to enable a consistent approach to call handling - clarification of the reasons for the slippage

• 3.2.2.5 - Design and use new web based electronic forms - clarification of the reasons for the slippage

• 3.2.2.7 - Encourage and support our residents following the introduction of Universal Credits - an explanation that responsibility for this transferred to the Citizens Advice Bureau on 1 April 2019

• 3.3.1 - Develop customer service standards to inform development of Corporate Customer Charter - clarification of the reasons for the slippage

RESOLVED:- that in exercise of the powers delegated to the Committee,

the performance management data relating to areas of activity within this Committee’s remit be noted.

RSC6 Complaints Monitoring 2018/19 The Committee considered the report of the Interim Head of Law and

Administration (V1 17/7/19) in relation to Corporate Complaints and complaints referred by the Local Government Ombudsman during 2018/19.


the report be noted. RSC7 Business Planning Report The Committee considered the report of the Interim Head of Law and

Administration (V2 17/7/19) which presented Members with a review of the programme of business considered by the Committee in 2018/19.

The Committee noted that during the last year they had considered a wide

variety of issues affecting the Resources Portfolio and had completed a Task and Finish Review relating to the Annual Review of the Constitution.


the report be approved and submitted as the Annual Report to the Council.

RSC8 Work Programme - Resources Scrutiny Committee Considered the report of the Interim Head of Law and Administration, which

presented the Resources Scrutiny Committee’s Work Programme (V2 17/7/19) for the forthcoming meetings up to February 2020.


4.6

Scrutiny Committees

RESOLVED:- that in exercise of the powers delegated to the Committee, the Work Programme (V2 17/7/19) be approved, subject to the various amendments made during the meeting.

CHAIR


4.7

Scrutiny Committees

Minutes of the Community Wellbeing Scrutiny Committee held at the

Civic Centre, Riverside, Stafford on Wednesday 31 July 2019

Chair - Councillor J Hood Present (for all or part of the meeting):- Councillors:

C A Baron R J Barron A R G Brown A G Cooper D Holbrook-Summers

P W Jones L Nixon R M Sutherland M J Winnington

Cabinet Member - Councillor J K Price - Environment Portfolio Cabinet Member - Councillor J M Pert - Community and Health Portfolio Also Present:- Councillors A T A Godfrey, A M Loughran, G P K Pardesi and M Phillips.

Officers in attendance:-

Mrs A Nevin - Health and Housing Manager

Mrs T Redpath - Corporate Business and Partnerships Manager Mr R Simpson - Interim Head of Operations Mrs V Cooper - Community Safety Lead Mr A Bailey - Scrutiny Officer

CWB5 Minutes The Minutes of the last meeting of the Community Wellbeing Scrutiny

Committee held on 16 July 2019, as published in Digest No 258 were submitted and signed.

CWB6 Apologies

Apologies for absence were received from Councillors A P Edgeller (Substitute P W Jones), A D Hobbs (Substitute D Holbrook-Summers) and Councillor C V Trowbridge (Leisure Portfolio).


4.8

Scrutiny Committees

CWB7 Members Item Councillor A D Hobbs had submitted the following item under Paragraph

2.8 of the Scrutiny Committee Procedure Rules:- “I would like to ask the Cabinet Member for Environment if they would

consider a green project involving tree and hedge planting to reduce carbon emissions, wildflower patches to increase insects and pollinators, and planting of orchards and vegetables to encourage a more sustainable way of living.”

In Councillor A D Hobbs’ absence, Councillor D Holbrook-Summers

outlined the reasons and rationale behind the Members’ Item. In response, the Cabinet Member (Environment Portfolio) made the

following comments:-

• Welcomed the Members’ Item • Champion for green space in the Borough • Was proactive in the provision of sustainable habitats • There were 15 sites of Special Scientific Interest around the Borough • There were many other sites of biological importance including:-

o Chartley Moss o Motley Meadows o Crown Local Nature Reserve o Ferndown Orchard o Stafford Crematorium o The Mayor’s Honey o 20 new trees to be planted at Victoria Park o Areas at Holmcroft and Tillington o Borough Allotments o Burley Fields and Meece Brook

• There were strategies including the Eco Schools Network and the Tree Strategy

• Encouraged Members to visit local nature reserves and explore the information on the Council’s web site

The Committee discussed the following aspects of the Members’ Item:-

• Stafford Borough was a Green Borough • Green awards highlighted the outstanding work achieved • It was important to plant the right trees in the right place • Encouraged Members to visit Derrington Woods • Important to work with Parish Councils on green projects • Important to reduce the use of pesticides to encourage wildlife


the Members’ Item be noted.


4.9

Scrutiny Committees

CWB8 Healthy Staffordshire Select Committee Considered the report of Councillor A P Edgeller (V1 22/7/19) on matters

considered by the Healthy Staffordshire Select Committee at their previous meetings held on 19 March and 10 June 2019.


Cabinet Member (Community and Health Portfolio):-

• An explanation of the merger of the Clinical Commissioning Groups and that the provision of Hearing Aids for non complex hearing loss should not be on the list of their excluded and restricted procedures

• An outline of the discussion between the University Hospital of North Midlands and the Healthy Staffordshire Select Committee on 10 June 2019

RESOLVED:- that in exercise of the powers delegated to the Committee, the report be noted.

CWB9 Empty Homes Strategy and Release of Funding - Called-In Item The following matter had been published in the Members’ Digest No 256

of 14June 2019 and had been called in to this Committee by Councillors A T A Godfrey, A D Hobbs and G P K Pardesi for the following reason:-

“Methods of making the policy more effective.” Councillors G P K Pardesi and A T A Godfrey discussed the following

reasons behind their call-in of this matter:-

• There was little evidence in the report of how many homeless families had been rehoused

• The policy appeared to appease existing home owners and help them bring existing homes back into use at a profit

• There was little information on the number of empty homes

In response, the Cabinet Member (Community and Health Portfolio) made the following comments:- • The purpose of the report was to launch the consultation on the

Empty Homes Strategy and to agree to spend funding • The report did highlight the data on empty properties • The scheme was to specifically look at long term empty properties • There were plenty of housing providers that provided housing for

individuals • The Council’s response was pragmatic in relation to empty homes • Empty homes tended to drag down communities • This was intended as targeted intervention


4.10

Scrutiny Committees

The Committee discussed the following aspects of the report with the Cabinet Member (Community and Health Portfolio) and the Health and Housing Manager:-

• An explanation of the conditions imposed on loans to bring empty

properties back into use • An explanation of the reason for the gap between Empty Homes

Officers • A written answer would be provided in relation to the numbers of

properties brought back into use by Council Tax band • It was important to bring empty properties back into use, loans were

repaid and do not profit homeowners • There were no significant issues with squatters in the Borough • The need to recruit an Empty Homes Officer on a long term basis


the decision of the Cabinet in relation to the Empty Homes Strategy and Release of Funding as set out in Minute No CAB10/19, be noted.

CWB10 Performance Reporting 2018-21 The Committee considered the performance management details for those

areas within the remit of the Committee for the quarter 4 period up to 31 March 2019.


Cabinet Member (Community and Health Portfolio), the Cabinet Member (Environment Portfolio), the Interim Head of Operations and the Corporate Business and Partnerships Manager:-

• LI32 - % of household waste sent for reuse, recycling and

composting - an explanation of the seasonal performance in this area and the forthcoming promotional campaigns

• LI53 - Reported incidents of domestic abuse (crime only) and LI54 - Reported incidents of anti social behaviour - an explanation for the performance in this area and preventative measures in place

• 2.3.2 - To implement and co-ordinate Stafford in the World - Congratulations to the officers that organised this event

• 2.3.5 - Support community groups who wish to undertake litter picks - The success of litter picking in the Borough


the performance management data relating to areas of activity within this Committee’s remit be noted.


4.11

Scrutiny Committees

CWB11 Business Planning Report The Committee considered the report of the Interim Head of Law and

Administration (V2 22/7/19) which presented Members with a review of the programme of business considered by the Committee in 2018/19.

The Committee were informed that during the last year they had considered a

wide variety of issues in support of the Council’s Corporate Business Objective to improve the quality of life of local people by providing a safe, clean, attractive place to live and work and encouraging people to be engaged in developing strong communities and promote health and wellbeing.

RESOLVED:- that in exercise of the powers delegated to the Committee, the

report be approved and submitted as the Annual Report to the Council.

CWB10 Work Programme - Community Wellbeing Scrutiny Committee Considered the report of the Interim Head of Law and Administration, which

presented the Community Wellbeing Scrutiny Committee’s Work Programme (V1 22/7/19) for the forthcoming meetings up to February 2020.


the Work Programme (V1 22/7/19) be approved.

CHAIR


4.12

Scrutiny Committees

Minutes of the Resources Scrutiny Committee held at the Civic Centre, Riverside, Stafford on Tuesday 20 August 2019

Chair - Councillor R P Cooke


A R G Brown M G Dodson A T A Godfrey A S Harp M V Holmes

R A James R Kenney J A Nixon P Roycroft

Cabinet Member - Councillor R M Smith - Resources Portfolio Cabinet Member - Councillor J K Price - Environment Portfolio Also present - Councillor M Phillips Officers in attendance:-

Mr B Kean - Head of Finance Mr I Curran - Interim Head of Law and Administration Mrs T Redpath - Corporate Business and Partnerships Manager Mr P Gammon - Neighbourhood Services Group Manager Mr R Wolfe - Revenues and Benefits Manager Mrs V Ashcroft - Principal Corporate Business and Partnership Officer Mr A Bailey - Scrutiny Officer

RSC9 Minutes The Minutes of the last meeting held on 25 July 2019, due to be published

in Digest No 259, were submitted and signed. RSC10 Consultation on Local Council Tax Reduction Scheme This matter had been considered by Cabinet on 1 August 2019 and was

submitted to this Committee for consultation.

The Committee considered the report of the Head of Finance (V2 12/8/19) that related to the following:-

• The need to review the Council’s Local Council Tax Reduction

Scheme (LCTRS) • An explanation of the proposed features of a new Local Council Tax

Reduction Scheme • Sought the necessary approvals and delegations to instigate a formal

consultation process, subject to detailed cost forecasting and the scheme principles explained in this report


4.13

Scrutiny Committees


Revenues and Benefits Manager:-

• Confirmation that the changes to the scheme are intended to be budgetary neutral

• Clarification that Council is working in partnership with other Staffordshire District Councils and a specialist consultant

• The Council has a statutory requirement to approve a Local Council Tax Reduction Scheme.


the decision of the Cabinet, as set out in Minute No CAB22/19, the Local Council Tax Reduction Scheme, be noted.

RSC11 Resources Portfolio - Final Accounts 2018/2019 The Committee considered the report of the Head of Finance (V1 25/7/19) in

relation to the Final Accounts position for the Resources Portfolio for the financial year ended 31 March 2019.

Members were informed that the revenue outturn for the Resources Portfolio

for 2018/2019 was £185,930 less than the budget of £6,378,600 and the capital outturn for 2018/2019 was £8,515 less than the budget of £800,000.


Head of Finance:-

• The reasons behind the £186,000 favourable variance • The turnover provision for vacancies


the Final Accounts position for the year ended 31 March 2019 be noted.

Councillor A T A Godfrey declared a Personal Interest in the following item

as it related to additional costs to the weighbridge as part of the Waste Contract.

RSC12 Performance Reporting 2019-20 The Committee considered the performance and financial management

details for those areas within the remit of the Committee for the quarter 1 period up to 30 June 2019.


Cabinet Member (Resources Portfolio), the Head of Finance, the


4.14

Scrutiny Committees

Neighbourhood Services Group Manager and the Corporate Business and Partnerships Manager:-

• 3.3.3 - Develop a contract management and procurement training

package - the reasons as to why the Contract and Procurement Manager position had not been filled

• Clarification of the implications of the Business Rates Revaluation in Stafford Town Centre and income from the New Homes Bonus

• The implications of the Local Authority Fair Funding Review • An explanation for the Stone Leisure Centre Car Park Compensation

Costs • An explanation of the additional Waste Contract Costs and works to

the Weighbridge • Clarification of the EU Preparation Grant • An explanation of the additional Election Costs


the performance and financial management data relating to areas of activity within this Committee’s remit be noted.

RSC13 Work Programme - Resources Scrutiny Committee Considered the report of the Interim Head of Law and Administration, which

presented the Resources Scrutiny Committee’s Work Programme (V1 6/8/19) for the forthcoming meetings up to February 2020.


the Work Programme (V2 6/8/19) be approved.

CHAIR


4.15

Scrutiny Committees

Minutes of the Economic Development and Planning Scrutiny Committee held at the Civic Centre, Riverside, Stafford on Tuesday

27 August 2019

Chair - Councillor W J Kemp Present (for all or part of the meeting):- Councillors:

A G Cooper B M Cross A S Harp P W Jones

P A Leason G P K Pardesi M Phillips M J Winnington

Also Present:- Councillor J K Price - Environment Portfolio

Officers in attendance:- Miss M Smith - Strategic Business Manager - Development Mrs E Fullagar - Chief Accountant Ms J McCloy - Deputy Chief Accountant Mr R Simpson - Interim Head of Operations Mr A Bailey - Scrutiny Officer

EDP9 Minutes

The Minutes of the last meeting held on 27 June 2019, having been published in Digest No 257, were submitted and signed, subject to the clarification of Performance Indicator LI4 - number of jobs created.

EDP10 Apologies

Apologies for absence were received from Councillors J A Barron (Substitute P W Jones), F Beatty (Economic Development and Planning Portfolio) and J M Pert (Community and Health Portfolio).

EDP11 Economic Development and Planning Portfolio - Final Accounts

2018/2019 The Committee considered the report of the Head of Finance in relation to

the Final Accounts position for the Economic Development and Planning Portfolio for the financial year ended 31 March 2019.

Members were informed that the revenue outturn for 2018/2019 showed a

net income of £42,919 which represented a favourable variance of £149,739 as compared to the annual budget of £106,820.


4.16

Scrutiny Committees


Chief Accountant:-

• Parking reduced enforcement and lower operating costs • Staffordshire County Council Contributions to Doxey Road Car Park • Additional Street Naming Income • Reduced Planning Fee Income • Stafford and Stone Markets • Capital Portfolio slippages


the Final Accounts position for the year ended 31 March 2019 be noted.

EDP12 Performance Reporting 2019-20 The Committee considered the performance management details for those

areas within the remit of the Committee for the quarter 1 period up to 30 June 2019.

The Committee discussed the following aspects of the report with the Interim Head of Operations, the Strategic Business Manager - Development and the Chief Accountant:-

• LI2 - % increase in footfall associated with major events in Stafford

Town Centre • LI3 - Stafford Retail Premises occupancy rates at 90% • LI4 - Stone Retail Premises occupancy rates at 98% • LI6 - Area of open space to new houses approved • 1.1.2 - Continue to supply affordable housing working with Registered

Providers and Homes England • 1.2.6 - Provide new leisure and recreation facilities • 1.2.7 - Source and develop new gypsy and traveller sites • 1.3.3 - Unlock economic activities in our rural areas • 1.4.2 - Embed high quality design into Planning Policy to ensure that

Stafford is an attractive place that people want to live in, promoting healthy lifestyles and supporting future investment

• 1.5.2 - Stafford Brooks Project • 1.6.1 - To ensure that policies and codes of practice for the

construction and operation of HS2 through the Borough adequately protect residents in terms of compensation, and mitigate any adverse environmental affects and protect biodiversity

• 1.6.2 - Monitoring of HS2 construction works to ensure approved policies and codes of practice has been implemented

• Parking enforcement costs (to be reimbursed £66,000) • Development Management reduced income £51,000 • Forward Planning Staffing Variations


4.17

Scrutiny Committees

RESOLVED:- that in exercise of the powers delegated to the Committee, the performance management data relating to areas of activity within this Committee’s remit be noted.

EPD13 Work Programme - Economic Development and Planning Scrutiny

Committee Considered the report of the Head of Law and Administration, which

presented the Economic Development and Planning Scrutiny Committee’s Work Programme for forthcoming meetings up to February 2020.

RESOLVED:- that in exercise of the powers delegated to the Committee, the Work Programme be noted, subject to the amendments

made at the meeting.

CHAIR

SECTION FIVE

Minutes of the Regulatory and Joint

Committees


Regulatory and Joint Committees

SECTION 5 - MINUTES OF REGULATORY AND JOINT COMMITTEES

INDEX Page Nos Planning Committee - 14 August 2019 5.1 - 5.5


5.1


Minutes of the Planning Committee held at the Civic Centre, Riverside, Stafford on Wednesday 14 August 2019

Chairman - Councillor R M Sutherland


B M Cross A S Harp J Hood P W Jones W J Kemp

A Nixon G P K Pardesi A N Pearce M Phillips

Also in Attendance - Councillors A R G Brown, B McKeown and J K Price

Officers in attendance:-

Mr J Holmes - Development Manager Mr R Wood - Development Lead Mrs D Templeton - Senior Planning Officer Miss M Smith - Strategic Business Manager - Development Miss L Collingridge - Contracts Solicitor Mr A Bailey - Scrutiny Officer

PC29 Minutes Minutes of the previous meetings held on 3 and 16 July 2019 were

submitted and signed. PC30 Apologies

Apologies for absence were received from Councillors A P Edgeller (Substitute P W Jones) and A D Hobbs (Substitute G P K Pardesi) and Councillor A N Pearce arrived late and was not therefore able to take part in the determination of applications 19/30787/HOU and 19/30448/FUL.

PC31 Application No 19/30787/HOU- Proposed demolition of existing

kitchen and conservatory with the construction of kitchen, sitting and bedroom extension - 225 Sandon Road, Stafford, Staffordshire, ST16 3HQ (Recommendation approve, subject to conditions). Considered the report of the Head of Development regarding this matter. The Senior Planning Officer reported upon an issue not contained within the report concerning a breach of residential amenity and therefore recommended that the application be deferred without debate in order to allow for the resubmission of an amended report.


5.2


It was subsequently moved by Councillor A S Harp and seconded by Councillor P W Jones that Application No 19/30787/HOU be deferred pending the resubmission of an amended report.

On being put to the vote the proposal was declared to be carried.

RESOLVED:- that planning application no 19/30787/HOU be deferred

pending the resubmission of an amended report. PC32 Application No 19/30448/FUL - Proposed Variation of condition 2,11

and 12 of 18/28266/FUL - Land Off Little Tixall Lane, Lichfield Road, Great Haywood

(Recommendation approve, subject to subject to the applicant entering into a planning obligation to secure the obligations under outline permission 14/20886/OUT and the conditions listed). Considered the report of the Head of Development regarding this matter. The Development Lead reported upon further representations received from Natural England, Colwich Parish Council, a neighbour and the Applicant’s Solicitor. He summarised the main issues raised by Colwich Parish Council and recited the main points contained in Applicant’s Solicitor’s letter. Public speaking on the matter was as follows:-

Mr A Dunn raised the following points during his objection to the proposal:-

• Spoke on behalf of Colwich Parish Council • Objected to the proposals on the basis of connectivity and highway

safety • The closure of Little Tixall Lane would mean that the development

would be isolated from Great Haywood • The proposal would put a strain on Coley Lane with the potential for

larger vehicles to use the area as a rat-run • The proposal would have a detrimental impact upon both pedestrians

and cyclists • There would be an increased risk of crime • Requested the Committee to refuse the application or undertake a

site visit Mr J Heath raised the following points during his support for the proposal:-

• The proposal was just to approve the access geometry and bus stop location only

• The application did not seek permission to close Little Tixall Lane as this had already been approved

• This was an allocated residential development site • Although the A51 was not a trunk road, the design of the access

geometry had been greater than trunk road status


5.3


• The proposal only sought to vary 3 conditions to the permission granted under Application No 18/28266/FUL

• These were minor amendments only • Requested the Committee to approve the application in accordance

with the extant permission At the invitation of the Chairman, Councillor A R G Brown, Haywood and

Hixon Ward Member addressed the Committee and raised the following issues:-

• The closure of Little Tixall lane would be detrimental to the area • Queried why Coley Lane should not also be closed • The proposal would lead to more traffic using Coley Lane • It was important to keep Little Tixall Lane open • A site visit was important to assess the situation • The proposed bus stop would be better in a lay-by

In response, the Contracts Solicitor clarified that the Committee should

only consider the variations to the conditions as the principle of the development had already been approved under Application No 18/28266/FUL and the Highways Authority had raised no objections. There was therefore no grounds to refuse the application on highways safety concerns and warned of the potential costs against the Council at appeal.

The Committee discussed the application and raised a number of issues,

including:-

• Queried the Tier classification under The Plan for Stafford Borough and that Great Haywood would remain a Tier 3 Key Service Village

• The closure of Little Tixall Lane had already been approved • The specifications for the access were of a higher standard • Although there was sympathy with local residents, the Committee

had no choice but to approve the proposal The Development Manager clarified that Great Haywood would remain a

Tier 3 settlement with having a settlement boundary and being a Key Service Village

It was subsequently moved by Councillor A S Harp and seconded by

Councillor B M Cross that Application No 19/30448/FUL be approved, subject to the applicant entering into a planning obligation to secure the obligations under outline permission 14/20886/OUT and the conditions as set out in the report of the Head of Development.

On being put to the vote the proposal was declared to be carried.

RESOLVED:- that planning application no 19/30448/FUL be approved,

subject to the applicant entering into a planning obligation to secure the obligations under outline permission 14/20886/OUT and the conditions as set out in the report of the Head of Development.


5.4


Councillor A N Pearce took his seat at the table.

PC33 Planning Appeals Considered the report of the Head of Development. Notification of the following appeals had been received:-

(a) New Appeals

App No Location Proposal 18/28148/FUL Delegated Refusal

Land Rear Of Brampton The Butts Little Haywood Stafford

Erection of four bedroomed detached bungalow and detached garage

18/29638/FUL Delegated Refusal

Land Adjacent To 15 Buckland Road Parkside Stafford

Erection of a three bedroom detached dwelling and creation of a new access

18/28053/REM Delegated Allowed

Broughall Grange Woodside Road Gnosall Stafford

Reserved Matters application - Vehicular access, layout of the site, scale of the buildings, the appearance of the buildings including materials and landscaping

19/30516/FUL Delegated Refusal

The Orchard Abbeylands Weston Stafford

Removal of condition 11 on application 15/22092/FUL

(b) Appeal Decisions

App No Location Proposal 18/29523/HOU Appeal Allowed

5 Parkfields Farm Rowan Barn Tittensor Road Barlaston Stoke On Trent

Retrospective planning application for new door

19/29860/HOU Appeal Allowed

131 Cannock Road Stafford

Garage extension & conversion with extension over to create new bedroom


5.5


PC34 USE/00130/EN19 – Garage Site to the rear of 25 Alexandra Road, Stafford, ST17 4DE Considered the report of the Head of Development and the Interim Head of Law and Administration (V1 05/08/2019) in relation to the use of a garage within a row of garages being used for a commercial business operation without the benefit of planning permission.

It was subsequently moved by Councillor B M Cross, seconded by Councillor A S Harp that the report be approved.

On being put to the vote, the proposal was declared to be carried. RESOLVED:- that appropriate action be authorised to include all steps

including the instigation of court proceedings and any work required to secure the cessation of the unauthorised commercial activity, together with the removal of the associated equipment from within the garage.

PC35 Ongoing Authorised Enforcement Cases

Considered the report of the Head of Development (V1 05/08/2019) setting out ongoing enforcement cases. The Committee considered the cases as set out with the Development Manager and Contracts Solicitor providing updates in respect of:-

• WKS2/00380/EN16 - The Old Stores, Woodseaves • WKS/00163/EN16 - Hillside, Milford Road, Stafford • WKS3/00259/EN18 - Bird in Hand, Sharpley Heath • WKS2/00086/EN18 - 64 Foregate Street, Stafford

RESOLVED:- that the report be noted.

PC36 Draft Planning Application Validation Criteria

Considered the report of the Head of Development (V1 05/08/2019) which sought approval to adopt the updated version of the Validation criteria having made amendments after the completion of an 8 week consultation period.

RESOLVED:- that the updated Planning Application Validation Criteria be adopted.

CHAIRMAN

SECTION SIX

Corporate Information

and Articles


Corporate Information and Articles

SECTION 6 - CORPORATE INFORMATION AND ARTICLES

INDEX Page Nos List of Meetings - 9 September 2019 to 3 October 2019 6.1 List of Delegated Decisions Decided Between 1 and 31 August 2019 6.1 - 6.15 Assets of Community Value Register 6.16 - 6.18 Charity Boost from Cremations in Stafford 6.18 - 6.19 New Gum Buster Funded by Litter Louts in Stafford 6.19


6.1


List of Meetings - 9 September to 3 October 2019 Licensing Sub Committee 2.00pm Monday 9 September 2019

Community Wellbeing 6.30pm Thursday 12 September 2019

Council 7.00pm Monday 16 September 2019

Planning Committee 6.30pm Wednesday 25 September 2019

Parish Forum 7.00pm Thursday 26 September 2019

Cabinet 6.30pm Thursday 3 October 2019 Contact Officer James Dean, Democratic Services Officer, Tel 01785 619209

__________________

List of Delegated Decisions Decided Between 1 and 31 August 2019 18/29378/TWT GRANT

TPO 13 of 1973: Cedrus atlantica 'Glauca' (Blue Atlas Cedar) - Fell

3 Lansbury Close Stafford Staffordshire ST17 9YW

Stafford M B Manor

19/29879/FUL PERMIT

Minor material amendments to 15/22498/FUL to include: replace patio to side elevation with a chimney, 2 small windows on first floor front elevation replaced by 1 larger to match existing ground floor, additional roof window and revised access arrangements.

1 The Adstons Gnosall Road Befcote Stafford ST20 0EB

Gnosall Gnosall And Woodseaves

19/29892/TWT SPLIT

TPO No. 5 NSR of 1961: Fagus sylvatica 'Atropurpurea' (Copper Beech) - crown reduction on house side by 2-3 metres, crown lift to 3-4 metres and crown thin by 15-20%.

Rear Of 19 Rock Crescent Oulton ST15 8UH

Stone Rural Swynnerton And Oulton


6.2


19/30072/FUL PERMIT

Extension to match lake Heron Brook Fisheries Slindon Road Slindon Stafford Staffordshire ST21 6QP

Eccleshall Eccleshall

19/30089/FUL PERMIT

Extension to existing Garden Centre building to form enlarged kitchen with store, laundry, office/locker room, wc area, enlarged restaurant area, function room, soft play area, wc and baby changing area, outdoor patio, car wash area and associated buildings (retrospective)

Fletchers Garden Centre Stone Road Eccleshall Stafford Staffordshire ST21 6DJ


19/30092/LBC PERMIT

Alterations to external area (retrospective)

Royal Oak 25 High Street Eccleshall Stafford Staffordshire ST21 6BW


19/30219/TWT GRANT

TPO No. 12 CSR of 1972: T1, Acer sp. (Sycamore) - 20% Crown Reduction; T2, Fraxinus sp. (Ash) - Remove; T3, Fraxinus sp. (Ash) - 20% Crown Reduction

14 The Moorings Colwich Stafford Staffordshire ST17 0XT

Colwich Haywood And Hixon

19/30217/HOU PERMIT

Single storey side and rear extension

Oakmoor 59 Pool Lane Brocton Stafford ST17 0TY

Brocton Milford

19/30281/FUL PERMIT

Erection of four two storey houses

Land Adjacent To New Farm Stafford Road Woodseaves Stafford

High Offley Gnosall And Woodseaves

19/30306/FUL PERMIT

Conversion of an existing barn into a dwelling

Barn At New House Farm Newport Road Haughton Stafford

Haughton Seighford And Church Eaton


6.3


19/30397/TWT GRANT

TPO No. 41 of 1976: Fraxinus sp. (Ash) - selective branch removal as listed in application

Park Grange Pingle Lane Stone ST15 8QT

Stone Town St Michaels And Stonefield

19/30442/TWT SPLIT

TPO No. 103 of 1982: Fagus sp. (Beech) - Reduction of lower canopy on western side by 2 metres back to previous pruning points; 2 x Pinus sylvestris (Scots Pine) - selective crown reduction by 2 metres on property side.

Land Adjacent Sandon Mews Stafford Staffordshire ST16 3YA

Stafford M B Common

19/30498/COU PERMIT

Use wooden building for mixed use - shop and cafe

Land At Kirkland Glen Church Lane Moreton Newport Staffordshire


19/30517/TWT SPLIT

TPO No. 68 of 1978: T3, Tilia sp. (Lime) - Fell T5, Aesculus sp. (Red Horse Chestnut) - Fell T6, Tilia sp. (Lime) - Fell T8, Sequoiadendron sp. (Wellingtonia) - Crown Clean to remove storm damaged branches and stubs T9, Aesculus sp. (Red Horse Chestnut) - Fell T10, Aesculus sp. (Horse Chestnut) - Fell T12, Tilia sp. (Lime) - Remove epicormic growth up to 2.5 metres from ground T13, Aesculus sp. (Red Horse Chestnut) - Fell T15, Tilia sp. (Lime) - Remove epicormic growth up to 2.5 metres from ground T16, Tilia sp. (Lime) - Crown Clean to remove storm damaged branches and stubs

Land Adjacent To Trent Drive Ingestre Stafford Staffordshire

Ingestre Milwich


6.4


T17, Aesculus sp. (Red Horse Chestnut) - Fell T18, Tilia sp. (Lime) - Crown Clean to remove storm damaged branches and stubs T19, Tilia sp. (Lime) - Fell T21, Tilia sp. (Lime) - Fell T23, Tilia sp. (Lime) - Fell T24, Aesculus sp. (Red Horse Chestnut) - Fell T25, Sequoiadendron sp. (Wellingtonia) - Crown Clean to remove storm damaged branches and stubs T26, Tilia sp. (Lime) - Remove epicormic growth up to 2.5 metres from ground T27, Tilia sp. (Lime) - Crown Clean to remove storm damaged branches and stubs

19/30541/TWT GRANT

TPO No. 425 of 2006: Fagus sylvatica 'Atropurpurea' (Copper Beech) - Crown lift to 4 metres and selective branch reduction to establish 2 metres clearance from adjacent buildings.

3 Island Green Stafford Staffordshire ST17 0QB

Stafford M B Weeping Cross And Wildwood

19/30559/HOU PERMIT

Installation of flue pipe to serve a wood burning stove

3 Old Leese Barns Leese Lane Billington Stafford Staffordshire ST18 9DG

Hyde Lea Seighford And Church Eaton


6.5


19/30561/TWT SPLIT

TPO No. 1 NSU of 1952: T1, Taxus sp. (Yew) - 50% crown reduction; T2, Cedrus sp. (Cedar) - crown lift; T3, Tilia sp. (Lime) - pollard; T4, Fagus sp. (Beech) - selective branch reduction and crown lift; T5, Fagus sp. (Beech) - selective branch reduction and crown lift; T6, Fagus sp. (Beech) - selective branch reduction and crown lift; T7, Fraxinus sp. (Weeping Ash) - remove; T8, Fagus sp. (Beech) - remove; T9, Tilia sp. (Lime) - pollard; T10, Tilia sp. (Lime) - pollard; T11, Fagus sp. (Beech) - crown lift; G1, Fagus sp. (Beech) - crown reduction; G2, Acer sp. (Sycamore) - remove; T12, Acer sp. (Sycamore) - remove; G3, Carpinus sp. (Hornbeam) - 50% crown reduction; T13, Betula sp. (Silver Birch) - 50% crown reduction.

Land At Altona Close Stone Staffordshire



6.6


19/30567/HOU PERMIT

Demolition of existing outbuilding (Permitted application No.17/27674/ANX) to build proposed extension to erect an orangery and to replace a facade.

Aston House Stafford Road Aston By Stone Stone Staffordshire ST15 0BJ

Stone Rural Milwich

19/30577/LDC PERMIT

Lawful Development Certificate - Existing use of stable building

Barn At Hillside The Outwoods Outwoods Newport Staffordshire


19/30601/FUL PERMIT

New cattle shed, dairy and associated access

Shaw Wood Farm Butterhill Lane Smallrice Stafford Staffordshire ST18 0EA

Sandon And Burston Milwich

19/30602/FUL PERMIT

Proposed industrial unit to replace the existing unit which was destroyed by fire.

Unit 1 Hixon Airfield Industrial Estate Hixon Stafford ST18 0PF

Hixon Haywood And Hixon

19/30616/HOU PERMIT

Proposed rear and side extension with demolition of conservatory and car port.

Chartley London Road Weston Stafford Staffordshire ST18 0JS

Weston Milwich

19/30617/FUL PERMIT

New kennel building Meadowcroft Old Hall Lane Mill Meece Stafford ST21 6QT


19/30620/FUL PERMIT

Demolition of existing dwelling and two outbuildings and construction of replacement dwelling, landscaping and associated works

Harleythorn House Harley Thorn Lane Beech Stoke On Trent ST4 8SL

Swynnerton Swynnerton And Oulton


6.7


19/30662/FUL PERMIT

Demolition of existing, dilapidated early 20th century rendered detached dwelling and construction of two new detached dwellings with associated garages

Grindley Lodge Aynsleys Drive Blythe Bridge Stoke On Trent ST11 9HJ

Fulford Fulford

19/30675/COU PERMIT

Delete condition 4 on permission 19/30270/COU (for mixed use shop, bar, gin distillery and ancillary uses) to allow the sale of other alcoholic drinks

The Old School House Stone Road Tittensor Stoke On Trent ST12 9HA

Swynnerton Swynnerton And Oulton

19/30684/HOU PERMIT

Two storey side/rear extension and single storey rear extension with demolition of existing detached rear garage.

44 Mount Road Stone ST15 8LJ


19/30685/HOU PERMIT

Proposed detached garage building and recreation room / gym within the roof space area

Rock Cottage 1 Salt Bank Salt ST18 0BL

Salt And Enson Milwich

19/30697/TWT GRANT

TPO No. 542 of 2010: Platanus x hispanica (London Plane) - Selective branch removal to achieve 4 metre crown clearance to ground

14 Elmhurst Way Stone Staffordshire ST15 8EY


19/30699/HOU PERMIT

Proposed two storey and single storey rear extension and associated alterations. New Garden summer house and driveway and garden alterations to rear garden zone.

10 Hill End Moddershall Oaks Moddershall Stone Staffordshire ST15 8TG



6.8


19/30700/FUL PERMIT

Secure storage facility for plant and equipment

Stafford Freemans Allotments Prospect Road Stafford Staffordshire

Stafford M B Coton

19/30702/TWT SPLIT

TPO No. 22 of 1975: Tilia sp. (Lime) - 20% Crown Reduction; Crown Thin; Deadwood Removal and Epicormic Removal

Kinnord Radford Rise Stafford ST17 4PS

Stafford M B Baswich

19/30704/HOU PERMIT

proposed orangery with glazed link to the existing barn.

West Barn Ellerton Grange, Lower Camp Lane Flashbrook Newport TF10 8DS

Adbaston Eccleshall

19/30711/FUL PERMIT

New Slurry Lagoon Shaw Wood Farm Butterhill Lane Smallrice Stafford Staffordshire ST18 0EA

Sandon And Burston Milwich

19/30718/SCG OBS

Variation of Condition 1 on application S.17/05/4119W

Blancomet Recycling UK Stone Business Park Opal Way Stone Staffordshire ST15 0SS

Walton

19/30719/SCG OBS

Application not to comply with (to vary) condition 1 of planning permission S.17/05/4119W relating to changes to the approved site layout and condition 3 relating to hours of operation and the erection of the canopy building for the new copper processing plant

Blancomet Recycling UK Stone Business Park Opal Way Stone Staffordshire ST15 0SS

Walton


6.9


19/30720/TWT GRANT

TPO No. 79 of 1980: Fagus sylvatica Atropurpurea (Copper Beech) - Selective branch reduction to clear building and balance crown as detailed in application.

2 Park House Drive Stone ST15 8QR


19/30724/REM PERMIT

Reserved Matters following outline application on 19/30057/OUT - access, appearance, landscaping, layout and scale

Land Adjacent 13 Stuart Close North Stone ST15 0JU

Stone Town Walton

19/30727/HOU PERMIT

Replacement of existing asbestos garage with larger brick built construction inclusive of home office space.

139 Tixall Road Kingston Hill Stafford ST16 3XJ

Stafford M B Littleworth

19/30738/HOU PERMIT

Proposed single storey extensions and internal alterations.

Holly Cottage Highlows Lane Yarnfield Stone ST15 0NP

Yarnfield And Cold Meece Swynnerton And Oulton

19/30743/ADV PERMIT

6.3m pylon sign Rising Brook Service Station Wolverhampton Road Stafford Staffordshire ST17 9DH

Stafford M B Manor

19/30745/TWT GRANT

TPO No. 139 of 1985: 3 x Quercus sp. (Oak) - Crown lift to 4 metres

57 Sheringham Covert Stafford Staffordshire ST16 3YL


19/30748/FUL PERMIT

Proposed two steel portal framed agricultural storage buildings and an equestrian manege

Land Northwest Of Holly Farm The Horseshoe Audmore Stafford Staffordshire



6.10


19/30747/LDC PERMIT

Lawful Development Certificate - Existing land used as residential curtilage.

Barncroft Scamnel Lane Chebsey Stafford ST21 6NB

Chebsey Eccleshall

19/30749/POR PRIOR APPROVAL GRANTED

Prior Approval - Change of use of floors 2 and 3 from office use (class B1a) to residential (class C3)

Floors 2 And 3 Greyfriars House Greyfriars Stafford Staffordshire ST16 2SE

Stafford M B Common

19/30750/ANX PERMIT

Proposed ancillary aged person accommodation.

The Rookery Newport Road Loynton Stafford Staffordshire ST20 0QA

Norbury Gnosall And Woodseaves

19/30753/LBC PERMIT

Proposed signage plaque

The Judges House St Martins Place Stafford Staffordshire

Stafford M B Forebridge

19/30754/HOU PERMIT

Proposed living room/porch extension to front elevation and dining/kitchen/wet room extension to rear

28 Ford Drive Yarnfield Stone Staffordshire ST15 0RP


19/30761/TWT GRANT

TPO No. 349 of 2005: Cuppressus x leylandii (Leyland Cypress) hedge - reduce in height to 2 metres

Abb Stone Stonefield Works Oulton Road Stone Staffordshire ST15 0RS


19/30763/HOU PERMIT

Two storey alterations and extensions to a two storey farm house.

Red Barn Farm Fradswell Lane Fradswell Stafford Staffordshire ST18 0EY

Fradswell Milwich

19/30768/TWT GRANT

TPO No. 557 of 2012: Quercus sp. (Oak) - Remove epicormic shoots only up to a height of 4.5 metres and repeat on an annual basis as required

24 Brookvale Drive Yarnfield Stone Staffordshire ST15 0GL



6.11


19/30769/HOU PERMIT

Proposed demolition of existing kitchen and erection of a two storey rear extension comprising kitchen/family room and bedroom.

3 Manor Square Rising Brook Stafford Staffordshire ST17 9QL

Stafford M B Manor

19/30774/TWT SPLIT

TPO No. 241 of 2001: Platanus x hispancia (London Plane) - Pollard

7 Franklin Drive Blythe Bridge Stoke On Trent ST11 9TN

Fulford Fulford

19/30776/FUL PERMIT

Variation of conditions 2 and 17 on application 18/28141/FUL

Long Lane Head Farm Long Lane Stoke On Trent Staffordshire ST15 8SN

Fulford Fulford

19/30777/HOU PERMIT

Proposed alterations and single storey extension to rear of the property to connect the dwelling, family room and sunroom.

Mews Court, Chase Cottage Chase Lane Tittensor Stoke On Trent ST12 9HH


19/30782/ADV PERMIT

Signage, one fully illuminated digitally printed flex face complete with new box, one non-illuminated digitally printed flex face using existing retro frame and one set of digitally printed vinyls to top row of glazing

Unit 2 Madford Retail Park Foregate Street Stafford Staffordshire ST16 2QY

Stafford M B Coton

19/30783/LBC PERMIT

Amendment to previously approved 18/29810/LBC

Yew Tree House Sandon Road Hilderstone Stone ST15 8SF

Hilderstone Milwich

19/30792/HOU PERMIT

Single storey rear extension.

53 Fairway Littleworth Stafford Staffordshire ST16 3TN



6.12


19/30784/TWT GRANT

TPO No. 91 of 1981: T1, Picea sp. (Spruce) - Reduce height by 3m; T2 - T5 Populus sp. (Poplar) - Crown reduction to previous pruning points; H1, Crataegus sp. (Hawthorn) - reduce by 2m

23 Manor Grove Stafford ST16 1QL

Stafford M B Holmcroft

19/30785/HOU PERMIT

Rear single storey extension to replace conservatory to form Kitchen and side porch

7 Greenfield Road Weeping Cross Stafford Staffordshire ST17 0PU


19/30789/HOU PERMIT

Proposed first floor and rear extension

264 Grindley Lane Blythe Bridge Stoke On Trent ST11 9LW

Fulford Fulford

19/30790/HOU PERMIT

Replace front dormer with larger dormer

28 Barn Common Woodseaves Stafford ST20 0LR

High Offley Gnosall And Woodseaves

19/30810/TWT GRANT

TPO No. 557 of 2012: Quercus sp. (Oak) - Remove deadwood and selective branch removal to balance crown

Woodcroft Highlows Lane Yarnfield Stone Staffordshire ST15 0NP


19/30811/TWT GRANT

TPO No. 7 CSB of 1972: Selective removals and maintenance works as per submitted application to trees T13 Lawson Cypress; T15 Red Oak; T16 Lawson Cypress; T26 Holly (not in A7 of TPO); T31 Red Oak; T33 Cypress; T38 Holly; T39 Holly (not in TPO).

60 Cannock Road Stafford Staffordshire ST17 0QQ



6.13


19/30802/HOU PERMIT

Proposed two storey extension

Hill Top Offleyhay Lane Stafford ST21 6HF


19/30805/OUT PERMIT

New dwelling and proposed access

Land Adjacent Greenways The Green Barlaston Stoke On Trent ST12 9AB

Barlaston Barlaston

19/30819/HOU REFUSE

Garage conversion 18 Green Close Great Haywood Stafford ST18 0WF

Colwich Haywood And Hixon

19/30823/SCG OBS

Neighbouring Authority Consultation - Application to consolidate the existing permitted open windrow composting operations including all development permitted by planning permission S.13/22/467W (but excluding all elements related to anaerobic digestion): and removal of the steelwork for the partly-built Anaerobic Digester building; and the erection of a new shredder building and the operation of a shredder therein; and the construction of a concrete storage area; and the importation of wood waste for shredding, composting and milling in the permitted milling building.

Mill Farm Stone Road Eccleshall Stafford Staffordshire ST21 6NX

Chebsey Eccleshall


6.14


19/30825/HOU PERMIT

Demolition of existing garage and proposed single storey extension to rear

20 Eccleshall Road Stone ST15 0HN

Stone Town Walton

19/30829/HOU PERMIT

Pitched roof to front. Demolition of conservatory and single/two storey extension to rear

69 Witney Road Baswich Stafford ST17 0BX


19/30836/HOU PERMIT

Single storey side extension to form orangery

Rowan House Watery Lane Stafford Staffordshire ST18 9EH

Haughton Seighford And Church Eaton

19/30840/HOU PERMIT

Proposed side and rear extension

73 Ascot Road Baswich Stafford Staffordshire ST17 0AQ


19/30841/HOU PERMIT

Variation of condition 2 and removal of condition 3 on application 19/30234/HOU

20 Airdale Road Stone ST15 8DW


19/30844/TWT SPLIT

TPO No. 292 of 2003: 2 x Fraxinus sp. (Ash) - 40% Crown Reduction

Car Park Gaol Road Stafford Staffordshire

Stafford M B Coton

19/30878/FUL REFUSE

Replace existing garage with two one-bedroom self contained flats

73 Oxford Gardens Stafford Staffordshire ST16 3JB

Stafford M B Coton

19/30925/TCA GRANT

Stone Conservation Area: T6, Chamaecyparis lawsoniana (Lawson Cypress) - Remove

Norway Newcastle Road Stone ST15 8LB


19/30937/NHPD NOTRQ

Rear extension- total length beyond rear wall of the original dwelling 6m, maximum height 3.4m and eaves height 2.8m

63 Salisbury Road Stafford Staffordshire ST16 3SE



6.15


19/30973/NHPD NOTRQ

Rear extension- total length beyond rear wall of the original dwelling 4.4m, maximum height 3.66m and eaves height 3m

Holly Cottage Newport Road Gnosall Stafford Staffordshire ST20 0BN


19/30982/SCG OBS

Formation of new vehicle access off Ash Tree Rise and pedestrian route alterations

Manor Hill First School Manor Rise Walton Stone Staffordshire ST15 0HY

Stone Town Walton

19/31054/TCA GRANT

Stone Conservation Area: T27, Fraxinus sp. (Ash) - Remove

St Dominics Convent Station Road Stone Staffordshire ST15 8JP



6.16


Assets of Community Value Name and address of Property

Nominator Date Listed

Date of Disposal Notice

End of Initial Moratorium (6 weeks after date of disposal notice)

End of Full Moratorium (6 months after date of disposal notice)

End of Protected Period (18 months after date of disposal notice)

Hand and Cleaver Inn, Ranton Green, Stafford (pdf 2.3mb)

Ranton Parish Council

29 August 2013

11 January 2017

22 February 2017

11 July 2017

11 July 2018

Red Lion Inn, Derrington (pdf 2.3mb)

Derrington Way Ahead Group

29 August 2013

2 September 2013

14 October 2013

2 March 2014

2 March 2015

Roebuck Inn, Sandon Road, Hilderstone (pdf 2.4mb)

Hilderstone Parish Council

2 September 2013

26 July 2017

6 September 2017

26 January 2018

26 January 2019

Universal Sports Club, Doxey, Stafford (pdf 5mb)

Members of the Universal Sports Club

8 January 2014

The Crown Inn, Hyde Lea (pdf 4mb)

Hyde Lea Parish Council

10 February 2014

St Lawrence Primary School - Swimming Pool, Gnosall (pdf 3mb)

Gnosall Parish Council

6 March 2014

The West Way Public House, Stafford (pdf 4mb)

Castle Church, Stafford

15 April 2014

29 April 2014

10 June 2014

29 October 2014

29 October 2015

https://www.staffordbc.gov.uk/node/157154






























6.17


Name and address of Property






Westbridge Park, Stone (pdf 6mb )

Stone Town Council

16 July 2014

9 April 2015

(part only)

21 May 2015

9 October 2015

9 October 2016

Oxleathers Public House (pdf 1.3mb)

Boundary Plans (pdf 223kb)

Highfields Community Group

14 May 2015

The Red Lion, Bradley, Stafford (pdf 4mb)

Bradley Parish Council

10 September 2015

29 October 2015

10 December 2015

29 April 2016

29 April 2017

Wedgwood Memorial College, Barlaston (pdf 4mb)

Barlaston Parish Council

19 November 2015

13 February 2018

27 March 2018

13 August 2018

13 August 2019

The Woolpack Public House (pdf 3mb)

Weston with Gayton Parish Council

17 October 2017

Football / Recreation Ground, Doxey Road, Stafford ST16 1EF (pdf 929kb)

Doxey Parish Council

21 August 2018




























6.18


Name and address of Property






Eccleshall Police Station and Car Park (pdf 72kb)

Destination Management Eccleshall

12 June 2019

8 July 2019

19 August 2019

8 January 2020

8 January 2021

Contact Officer James Dean, Democratic Services Officer, Tel 01785 619209

__________________

Charity Boost from Cremations in Stafford A charity has been given thousands of pounds thanks to recycled metals from Stafford Crematorium. Old artificial hip and knee joints, along with nails and screws from the coffins, have been passed on to a recycling company in return for money which is then donated to charity. Once consent from the families has been given, the metal is filtered out as part of the cremation process leaving the ashes to be collected by the deceased’s loved ones or buried. Stafford Borough Council, which runs the crematorium on the town’s Tixall Road, has donated around £50,000 raised from the artificial body parts and other metals to several charities since 2013. The latest recipient is Fountains Counselling Service (FCS) who received £8,000 from Councillor Jonathan Price, Cabinet Member for Environment. Fountains Counselling Service provides voluntary counselling for adults including supporting those through bereavement. Councillor Price said: “I’d like to think that those who have had loved ones cremated will draw some comfort from knowing their loss is helping fund these incredible charities.





6.19


“It is fantastic to see how much has been raised by our crematorium over the years for so many good causes - and very pleasing to hear how this money is helping the charities with their excellent work.” The Tixall Road site was awarded ‘Gold’ status by the Institute of Cemetery and Crematorium Management and has retained its green flag as one of the best open spaces in the country. More details about the service can be found at www.staffordbc.gov.uk/bereavement. Contact Officer Robert Simpson, Interim Head of Operations Tel 01785 619411

__________________ New Gum Buster Funded by Litter Louts in Stafford

Litter louts have helped to pay for a new machine to remove chewing gum from the streets of Stafford. Fines given to people throwing rubbish on the ground in the town centre have been used to help purchase the ‘gum buster’ for Stafford Borough Council. People were handed fixed penalty notices of £75 for littering – although the amount is reduced for early payment. More than 300 people over the last couple of years have been fined which has contributed to the cost of the new machine – along with money from a government grant. Councillor Jonathan Price, Cabinet Member for Environment, said: “How ironic that those who have treated our borough as a giant dustbin have actually contributed towards helping us keep the area clean. “Residents who take a pride in the area are rightly annoyed at people who discard chewing gum on the pavements. It leaves a stain on our streets and can be difficult to remove. “I’m really pleased we have been able to purchase this specialist piece of equipment through these fines and the government grant – but I’d much prefer everyone to put their chewing gum, cigarette butts, crisp packets or whatever other rubbish they have, in a bin!” Around £42,000 is spent on removing chewing gum from the streets as part of the £1 million spent from the council budget each year keeping the borough clean. To report litter or fly tipping concerns contact [email protected] or 01785 619000. Contact Officer Robert Simpson, Interim Head of Operations Tel 01785 619411

http://www.staffordbc.gov.uk/bereavement

mailto:[email protected]

Documents

Members’ Digest 19-20/Digest No...Considered a report providing an update regarding performance (Resources) for Quarter 1 of 2019-2020, as set out in Section 2 of Digest No 259 of