Memento-theses-16-24-EN.pdf

NOTES FOR DOCTORAL CANDIDATESPRINTING THEIR THESIS AT CIACO

Concerns thesis related to the following faculties:Facult des sciences conomiques, sociales, politiques

et de communication (ESPO)

cole polytechnique de Louvain (EPL)

Facult des sciences (FS)

Facult dingnierie biologique, agronomique et environnementale (AGRO)

Facult darchitecture, dingnierie architecturale, durbanisme (LOCI)

2Table of contents:

1. Procedure for producing a thesis

1.1. Placing the order

1.2. Timing

1.3. Payment

2. Contacts

3. The files

3.1. The inside text

3.1.1. Some instructions on creating PDF files

3.1.2. Layout

For publications in 16 x 24 format Duplex printing

3.2. The cover

4. Thesis published with the Presses universitaires de Louvain

31. Procedure for producing a thesis

1.1. Placing the order

You can send your files to us by email at the address [email protected] or, in case of voluminous files, upload it into our server (http://webprint.ciaco.com ; enter test as the ID and 12345 as the password, in the Pro-ject box : enter your name without spaces or special characters). If you do this, do not forget to confirm that you have uploaded your file(s) by sending us an email.

1.2. Timing (see timeline on the last page)

The complete files (a file in Word or equivalent for the cover, the definitive PDF for the inside text) must be supplied to us at least two weeks (10 wor-king days) before the date on which you want to have printed copies. The fact that you respect the deadline of two weeks is important for us to fulfill your order in time. The timeline on the last page gives you an overview of what cover these 10 days.

After the file of the inside text has been received, a proof version will be available for you to check within 24 to 48 hours, we will contact you when it is ready.

After the press proof has been signed, at least four to five working days are needed for printing.

We draw your attention to the fact that each additional proof must be paid and lengthens the period (1 or 2 days). We advise you to make sure to send us an entirely finalized PDF, in order to keep time and cost under control.

1.3. Payment

Payment must be made on receipt of your work. However, if your depart-ment is contributing to the cost, we can send an invoice. In this case, you will need to give us an order form drawn up by your department. If the amount due is more than the amount shown on the order form, the balance will need to be paid when you collect the thesis.

42. ContactsFor any further information and for placing your order and/or sending your files, you can contact lise Rigot: [email protected] or 010/47.55.35.

For any question regarding the layout or the cover, contact milie Hamoir: [email protected].

You can also contact Galle Triffoy, our production manager: [email protected].

Finally, here are the contact details of Brengre Deprez, editor at Presses uni-versitaires de Louvain: [email protected], 010/47.91.43.

3. The files

3.1. The inside text

The digital file must be supplied to us ready to print in .pdf format (so that we do not have to do anything to your file at all).

If your thesis needs to be printed in black, all you need to provide is a single complete file containing all the pages of your thesis.

If you have pages which need to be printed in colour, you have to send us, in addidtion of the complete PDF file, a text file with the list of all the pages you want to be printed in colour (in a Word file or any equivalent software).Be careful, the numbers we need are those from the PDF file, they are not always the same as the numbers printed on the pages.

Example: the page with the number 21 must be printed in colour, however its not the 21st page of the PDF file but the 23rd. In this case, you need to give us the number 23.

3.1.1. Some instructions on creating PDF files

When creating PDFs, it is vital to select the option attach fonts (or equivalent). If you do not do this, the fonts in your file, although they are perfectly correct in your system, may be replaced by others or adversely affected when your file is sent to our computers.

If your file contains graphs, diagrams, photos, etc. which need to be printed in black and white, make sure you choose the greyscale option when creating your PDF. This will ensure that you obtain bet-ter image quality

Make sure your graph dont contain very thin lines: for technical rea-sons, too thin lines may not be printed very well, especially if they are in a very light colour.

In PDF, it is also essential to select the print optimised setting or any other setting which is suitable for printing at 600 dpi (choose the

5option optimal quality), and which does not compact the file in low resolution.

The left and right margins must be the same and be consistent in the entire document.

3.1.2. Layout advice

For publications in 16x24 format

In 16 x 24 format, publications should be presented as follows a block of text (inclu-ding header and footer) 12 cm wide by 20 cm high, centred on a sheet measuring 16 cm x 24 cm.

In order to achieve this, there are two possible solutions (knowing that the first method is preferred) :

1. Work directly in the final format (centered on a A4 sheet):

Centre your block of text on the A4 sheet (21 x 29.7 cm) by using left and right margins of 4.5 cm; top margin of 4.8 cm and bottom margin of 4.8 cm.

Header and footer must be positioned 3.5 cm from the bottom of the page.

A Word template is available on request.

2. Work in A4 format, bearing in mind that your original will be reduced: As you create your text, bear in mind that the format size will be re-

duced later on. To go from A4 to 17x24, the original will be reduced to 80%.

Example : text at 100 % text at 80 %

Quelques conseils pour raliser vos ouvrages en format 16 x 242. Quelques conseils pour raliser vos ouvrages en format 16 x 24

en 16 x 24 les ouvrages se prsentent selon la formule suivante :

pour raliser ceci, deux solutions sont envisageables :

1. Travailler directement au format fini

un gabarit Word est votre disposition sur demande ou tlchargeable sur notre site. (http://theses.ciaco.com)

2. Travailler au format A4 en tenant compte du fait que votre original sera rduit par la suite

Quelques conseils pour raliser vos ouvrages en format 16 x 24


Pour raliser ceci, deux solutions sont envisageables :

2.Travailler au format A4 en tenant compte dufait que votre original sera rduit par la suite.

Format de mise en page:

En 16 x 24 les ouvrages se prsentent selon la formule suivante:

12

2029,7

21

4,5 4,5

4,8

4,8

12

2024

16 Un pav de texte (entte et pied de page compris) de 12cm de large sur 20 cm de haut centr sur un feuille auxdimensions 160cmx24cm ou tout format proportionnel 12 x 20. La largeur est donc dans une proportion de 60% de la hauteur. (Par opposition aux formats A4 et A5pour lesquels la largeur = 71% de la hauteur)

Centrer votre pav de texte sur lA4 Utiliser des marges de gauches et de droite 4,5 cm

et haut bas 4,8 cm; sur une page de format A4 (210 x297 mm)

15

2529,7

21

3 3

2,35

2,35

Concevez votre texte en tenant compte de la rductionultrieure de votre texte. Dans le cas illustr loriginalsera rduit 80 %.

Exemple : Texte 100% et Texte 80%

Procdure de ralisation dune thse 3







12

2029,7

21

4,5 4,5

4,8

4,8

12

2024




15

2529,7

21

3 3

2,35

2,35










12

2029,7

21

4,5 4,5

4,8

4,8

12

2024




15

2529,7

21

3 3

2,35

2,35




Unpavdetexte(en-tteetpieddepagecompris)de12cmdelargesur20 cm de haut, centr sur un feuille aux dimensions 16 cm x 24 cm ou tout format proportionnel 12 x 20. la largeur est donc dans une proportion de 60 % de la hauteur. (par opposition aux formats a4 et a5 pour lesquels la largeur = 71% de la hauteur.)

CentrervotrepavdetextesurlA4

Utiliserdesmargesdegaucheetdedroitede4,5cm;dehautetdebasde4,8cm;surunepagedeformatA4(21x29,7cm)

Sivousplacezlapaginationdanslepieddepage,veillezcequecelui-cisoit rgl 3,5 cm du bas de la page.

Concevezvotretexteentenantcomptedelarductionultrieuredecelui-ci.Danslecasillustr,loriginalserarduit80%.

Exemple:texte100%et texte80%

4

6 Duplex printing

Page numberingWhere pages are printed on both sides (duplex), make sure that the page numbers are in exactly the same position on the two sides of each sheet:

Either centre them on both the front and the back page (= black N on the illustration)

Or make them alternate, putting them on the right on the front and on the left on the back (= white N on the illustration)

Chapter headingsTraditionally, chapter headings and the start of new sections are placed on recto pages, and hence are odd-numbered. You may therefore need to insert blank pages when planning the layout of your document. If you have not done this and your original lacks the necessary blank pages, we can insert them, but your initial pagination will be disrupted and this will affect your table of contents. It is therefore better for you to include the necessary blank pages so that your chapter headings and starts of new sections are on odd-numbered pages (right-hand pages in your bound thesis).

One piece of advice if you are working with Word: introduce an odd page section break at the end of each section/chapter. This way, the necessary blank pages will automatically be inserted when you export your PDF file.

The front sides are always odd-numbered.Procdure de ralisation dune thse4

Quelques prcisions sur les impressions en recto-verso...

En recto-verso, il faut tre attentif ce que lesnumros de pages se superposent parfaitementpar transparence : Soit centrer ceux ci sur les rectos et les versos Soit les alterner droite sur les rectos

gauche sur les versosRemarque : En gnral les pages recto sontimpaires

1. La numrotation de vos pages

2.Vos ttes de chapitre

24

16

N N

24

16

NN

Traditionnellement, les ttes de chapitres et les dbuts de partie se placent surdes pages recto et portent donc une numrotation impaire. Il convient donc deconcevoir votre document en insrant les pages blanches ncessaires, que vousnous ameniez une sortie papier ou un fichier numrique. Si ce ntait pas le caset que votre original ne comporte pas les feuilles blanches ncessaires, nouspouvons les insrer, mais dans ce cas, votre pagination initiale ne sera plusrespecte

3 3221 1 5 5(4)(4) 66 887 7

Front Back Front Back Front Back Front Back

Back Front

Procdure de ralisation dune thse4

Quelques prcisions sur les impressions en recto-verso...

En recto-verso, il faut tre attentif ce que lesnumros de pages se superposent parfaitementpar transparence : Soit centrer ceux ci sur les rectos et les versos Soit les alterner droite sur les rectos

gauche sur les versosRemarque : En gnral les pages recto sontimpaires

1. La numrotation de vos pages

2.Vos ttes de chapitre

24

16

N N

24

16

NN

Traditionnellement, les ttes de chapitres et les dbuts de partie se placent surdes pages recto et portent donc une numrotation impaire. Il convient donc deconcevoir votre document en insrant les pages blanches ncessaires, que vousnous ameniez une sortie papier ou un fichier numrique. Si ce ntait pas le caset que votre original ne comporte pas les feuilles blanches ncessaires, nouspouvons les insrer, mais dans ce cas, votre pagination initiale ne sera plusrespecte

3 3221 1 5 5(4)(4) 66 887 7

Front Back Front Back Front Back Front Back

Back Front

73.2. The cover

For the cover, you need to supply a text file (or a file in Word or any equiva-lent software) with the following information:

Authors surname and firt name Title Subtitle, if any Abbreviated title for the spine (max. 80 characters including spaces) Date (month and year) Degree obtained (Sciences mdicales / Sciences biomdicales et pharma-

ceutiques / Sciences de la sant publique / Sciences dentaires / Sciences de la motricit)

Complete contact details (faculty, department, unit, address, tel., fax, em-ail, website)

Abstract AND biographical notice (max. 2,000 characters including spaces) Collection number

You can also send us your photo (identity card format) or logos of any par-tners, in tiff or jpeg format with a minimum resolution of 300 dpi.

4. Thesis published with the Presses universitaires de LouvainYou have the option of publishing your thesis with the Presses universitaires de Louvain (http://www.uclouvain.be/pul).

In concrete terms, this means that at no extra cost and without any addi-tional delay, your thesis will be a proper book included in the international databases of bookshops, and that it will be possible to order it online at www.i6doc.com and at bookshops all over the world. A copy of your thesis will also be deposited with the Royal Library of Belgium, in accordance with legal requirements. In addition to the advantage of ensuring that the work will continue to be consulted in the long term and that details of it will be circulated to other national libraries, this legal deposit also represents a form of proof of anteriority in the event of any dispute or accusation of plagiarism.

The only factor which would prevent this commercial publication would be if all or part (an article, for example) of your thesis has already been published by another publisher to whom you are bound by contract, or if your research is subject to a publication embargo in order to preserve the confidentiality or ownership of the results.

If you wish your thesis to be published with PUL, let us know as soon as possible, as we will then need to submit an application for an ISBN and a legal deposit number. You will also need to sign an agreement (when you check the proof copy of your thesis) authorising publication with PUL.

8(1) Ideally

D8Your copies are available at the printshop.

(2) Longer case

D5/D6Day 5 or 6 : The new proof is ready.

D6Day 6 : You agree to print**.

D9/D10Day 9 or day 10 : Your copies are available at the printshop.

D1*Day 1: Sending your files to Ciaco

printshop ([email protected]) (see point 1.1)

D2/D3Day 2 or 3: Proof available for verification

at the printshop.

D3/D4Either (1) you give your consent for printing, or (2) you are returning for new files.

* The days are working days. The printshop is open Monday to Friday and is closed on Saturday and Sunday.** Caution: a third proof lengthens the delay. Any additional proof must be paid.

Documents

Memento-theses-16-24-EN.pdf