Linda T. Johnson, Chair, Thomas G. Shepperd, Jr, Vice Chair

The Regional Building 723 Woodlake Drive Chesapeake, Virginia 23320 757-420-8300

Robert A. Crum, Jr., Executive Director

October 5, 2016 MEMORANDUM #2016-125 TO: Hampton Roads Transportation Operations (HRTO) Members & Guests BY: Keith M. Nichols, PE – Principal Transportation Engineer RE: HRTO Subcommittee Meeting – October 11, 2016 An HRTO Subcommittee meeting will be held from 9:30 a.m. – 11:30 a.m. on October 11, 2016, at the Sandy Bottom Nature Park, 1255 Big Bethel Road, Hampton. The meeting will be conducted by Mr. Robert Lewis (City of Suffolk), HRTO Co-Chair. 1. Public Comment Period

2. Summary Minutes of August 9, 2016 Meeting

Minutes of the previous HRTO meeting are attached.

Attachment 2

Recommended Action: Approval

3. Real-time Traffic Incident Management Information System (RTIMIS) 9:45 a.m. – 10:15 a.m.

At the August HRTO Subcommittee meeting, Scott Cowherd (VDOT) and John Horner (Q-Free Open Roads) presented information on the status and future direction of RTIMIS.

Mr. Scott Cowherd (VDOT) and Mr. Mike Miller (VDOT) will continue the discussion from the previous meeting by outlining operations questions related to RTIMIS.

4. Operations Strategy 10:15 a.m. – 10:30 a.m.

The HRTO Subcommittee, through VDOT consultant Kimley-Horn, is updating the Hampton Roads ITS Strategic Plan with a Regional Operations Strategy. Important steps completed so far include:

• In January 2014, the HRTPO Board allocated $400,000 in RSTP funds for a Regional Operations Strategy (UPC #105492).

• In July 2015, the Project Steering Team gave its approval to the scope of the first Operations Strategy task to be completed by Kimley-Horn.

October 5, 2016 Page 2

• In September 2015, an Operations Strategy Vision Development Workshop was held with regional stakeholders, followed by capabilities assessments interviews with local and regional stakeholders.

• In April 2016, a Capabilities Maturity Development workshop was held. This workshop provided an overview of capabilities assessment methodology and regional capabilities assessment findings.

• In May 2016, the Hampton Roads Transportation Operations Strategy report was sent to HRTO Subcommittee members.

HRTO Co-Chairs Mr. Mike Miller (VDOT) and Mr. Robert Lewis (Suffolk) will initiate a discussion on next steps.

5. Emergency Vehicle Preemption 10:30 a.m. – 11:00 a.m.

At the October 2015 HRTO Subcommittee meeting, members decided to include regional Emergency Vehicle Preemption (EVP) deployment with the scope of the Regional Operations Strategy. This will include addressing a regional EVP equipment and coding standard, identifying where existing EVP systems need to be expanded, prioritizing locations for installation, and funding. Important steps completed so far include:

• At the April 2016 HRTO Subcommittee meeting, there was discussion on a number of issues related to EVP, including deployment locations, existing coding schema, and proposed implementation plans.

• Based on the discussion at the April meeting, Kimley-Horn presented a white paper on EVP implementation to the Subcommittee in June 2016.

• In August 2016, the HRTO Subcommittee discussed the number of locations in each locality where EVP needs to be installed or upgraded and compared this to budget constraints. With the needs greatly exceeding the approximately $1 million available, the committee decided to allocate funds for Poquoson’s EVP needs and split the rest equally among each of the localities and VDOT.

HRTO Co-Chairs Mr. Mike Miller (VDOT) and Mr. Robert Lewis (Suffolk) will initiate a discussion on next steps.

6. HRTPO Update 11:00 a.m. – 11:10 a.m.

Keith Nichols and Sam Belfield (HRTPO) will update the HRTO on operations-related HRTPO actions:

• Recent actions of HRTO’s parent committee – the Transportation Technical Advisory Committee (TTAC)

October 5, 2016 Page 3

• Recent actions of VDOT’s RCTO-TIM (Traffic Incident Management) committee.

7. For Your Information 11:10 a.m. – 11:15 a.m.

8. Next Meeting Schedule, Location, and Agenda Items The next HRTO meeting is scheduled for Tuesday, December 13, 2016 at 9:30 a.m. at Suffolk’s Public Works Operations Center, 800 Carolina Road, 23434.

KN/bv Attachment

October 5, 2016 Page 4 HRTO Subcommittee: Darin Bracy, WATA Alesia Cain, HRT Kamlesh Chowdhary, HRT Ken Coody, VDOT Randy Cooper, NN Michael A. Corwin, VDOT Kevin Eppley, CH Jeffrey Florin, VPA Brian C. Fowler, NO Steven Froncillo, CH Franklin Hickman, VB Jacqueline M. Kassel, NN

Charles L. Koonce, WATA Stephen P. Kopczynski, YK Robert E. Lewis, SU Ric Lowman, VB Michael Miller, VDOT Daniel A. Rydzewski, NO Eric Stringfield, VDOT Danny Williams, PO Martin Willson, HA James Wright, PO John Yorks, HA

October 5, 2016 Page 5 HRTO Invited Guests: R. Stephen Best, CH Jim Brennan, GTT Tim Breslin, CH Chad Brooks David Brown, VSP Robert Buckham, VSP Leah Bush, VDH Jimmy Carter Mecit Cetin, ODU Jonathan Clark, Open Roads Melaine Conboy, VDOT Dwayne Cook, VDOT Marc Copeland, BRTO Steven Cover, VB Scott Cowherd, VDOT Barbara Creel, WATA Kevin Crum, SNJB William P. Dent, WM Fire Leon Dextradeur, VB Thelma Drake, NO Doug Draper, CH Martha Morecock Eddy, Timmons Michael Felix, NO Robert K. Gey, VB George Glazner, NN James Gray, HA Cynthia Hall, NO John Hendrickson, PBQ&D Steve Hetrick, AG

Jeffrey B. Holland, CBBTC Robert T. Holloway, Jr., PQ John Horner, Open Roads Chuck Houck, NO Amanda Jacobs, JC Daniel E. Jenkins, FHWA Alan Jensen, P.E., NAVY Michael W. Johnson, SH John Kaoudis, NN Raymond Khoury, VDOT Charles Lavene, Norfolk Airport Randy Martin, FR Jake McCoury, VSP Ryan McLane, ERC Jeff Minnix, ERC Joe Moore, NN Jessie Neal, VDOT Matthew Riethmiller Iris Rodriguez, FHWA Safety Officer, NN Mark Sawyers Mark Solesky, CH James Stanek, VDOT Gregory S. Staylor, CH Charles E. Vidrine, NAVY Keith Whitley, VSP Jeff Wise, NO Kevin Wyne, PQ

Copy: Camelia Ravanbakht Keith Nichols

Sam Belfield Rob Case

DRAFT Minutes of the August 9, 2016 HRTO Subcommittee Meeting

Regional Board Room, 723 Woodlake Drive, Chesapeake. 9:30am

Attendees:

Belfield, Sam HRTPO

Blades, Leo City of Hampton

Brich, Stephen Kimley-Horn

Brown, David VA State Police

Chowdhary, Kamlesh HRT

Corwin, Mike VDOT

Cowherd, Scott VDOT C/O

DeFreeuw, Brian City of Suffolk

Fowler, Brian City of Norfolk

Froncillo, Steven City of Chesapeake

Gruzd, Jeremy Kimley-Horn

Hickman, Franklin City of Virginia Beach

Kassel, Jacqueline City of Newport News

Lewis, Robert City of Suffolk

Miller, Mike VDOT

Nichols, Keith HRTPO

Papcin, Frank CTAC

Reddeck, Eric Everyone Goes Home Tim Network

Shahsiah, Mike City of Virginia Beach

Willson, Martin Hampton

Attachment 2

1. Public Comment Period

Donna Sayegh (Portsmouth) voiced concerns regarding items on the agenda.

2. Minutes from June 14, 2016 Meeting

No modifications of the minutes – Approved.

3. New Leadership/Recognition of Previous Leadership

At the June HRTO Subcommittee meeting, Mr. Mike Miller (VDOT) and Mr. Robert Lewis (Suffolk) volunteered to Co-Chair the HRTO Subcommittee for the next two years. With no other individuals seeking the position, Mr. Miller and Mr. Lewis were appointed Co-Chairs of the HRTO Subcommittee effective at the August meeting.

The previous HRTO Co-Chairs, Mr. Brian Fowler (Norfolk) and Mr. Mike Corwin (VDOT) were recognized for their leadership over the last two years with a framed certificate of leadership and appreciation.

4. PSAP Integration in Hampton Roads

VDOT and Q-Free Open Roads are currently working on a project to integrate Local Public Safety Access Point (PSAP) information into a new Advanced Transportation Management System (ATMS) called RTIMIS (Real Time Incident Management Information System). Mr. Scott Cowherd (VDOT) and Mr. John Horner (Q-Free Open Roads) provided information on this project.

What is RTIMIS? o Real time data sharing system. o Cross agency-cross jurisdictional system. o 911 CAD Systems, DOT ATMS, signal systems o Secure log-in for protected access o Automated Data Extraction-Zero Operator Impact o Data Filtering

How it works: o CAD operator o CAD system o RTIMIS server o Secure internet connection

Program history: o VSP integration in 2004 o Existing integration similar to West Virginia

Lessons learned: o Immediate value to VDOT o 34% reduction in clearance time o Reduced communication workload o Success factors:

Integration into existing operational system vs. web client Scope of data feed Depth of operational integration

Attachment 2

Future Directions: o VDOT likely to move to ATMS o Potential enhancements:

2 way CAD integration Additional operational system integrations

5. Emergency Vehicle Preemption

At the October 2015 HRTO Subcommittee meeting, members decided to include regional

Emergency Vehicle Preemption (EVP) deployment with the scope of the Regional

Operations Strategy. This task will include addressing a regional EVP equipment and

coding standard, identifying where existing EVP systems need to be expanded, prioritizing

locations for installation, and funding.

At the April 2016 HRTO Subcommittee meeting, there was discussion on a number of these

issues related to EVP. Based on this discussion, Kimley-Horn prepared a white paper on

EVP implementation which was presented to the Subcommittee at the June 2016 meeting.

The Subcommittee and Kimley-Horn agreed that the following steps were to be completed

before the August meeting:

Identify the number of locations in each locality where EVP needs to be

installed or upgraded.

Check to see how this number of locations compares to budget constraints.

Finalize each locality’s level of interest in participating in the project.

Recommended by the Steering Committee: Give Poquoson the money needed and divide

the remaining funds per locality. Brian Fowler motioned to accept recommendation and

Jacqueline Kassel seconded. Motion carries to give equal amounts to each locality. Each

locality will administer their own project.

6. CMAQ Funding for Operations Projects

Regional Congestion Management and Air Quality (CMAQ) funding has been used for a

number of operations-related projects through the years. For example, between Fiscal

Years 1993 – 2022, 75 signal timing projects have received a total of $75 million in CMAQ

allocations.

However, there is a lag between submitting applications and receiving CMAQ funds, with

this year’s applications primarily competing for allocations in Fiscal Year 2023. For many

operations projects – especially signal timing projects – this lag is an issue. By the time the

Attachment 2

city receives those funds, the city or the region may have more urgent signal timing needs

due to unforeseen developments or traffic pattern changes.

Recommended Action: None at this time.

7. HRTPO Update

Mr. Keith Nichols and Mr. Sam Belfield (HRTPO) updated the HRTO on operations-related HRTPO actions:

Recent actions of HRTO’s parent committee – the Transportation Technical Advisory Committee (TTAC):

o Amended the TIP to account for projects that received funding the Smart Scale (formerly HB2).

Norfolk Signal System Improvements-UPC105592 Norfolk Traffic Control System Upgrade-UPC 109303

o The 2040 Hampton Roads Long Range Transportation Plan was approved.

Recent actions of VDOT’s RCTO-TIM (Traffic Incident Management) committee.

o Hosted “Train the Trainer” Workshop July 12-13 with approximately 25 attendees.

o Hosted FHWA TIM Self -Assessment on August 3 at the VDOT TOC o Next meeting is September 8, 2016 at the HRTPO o Instant Tow Program-6 month trial began July 1 and is funded

through VDOT. Program is from Monday through Friday from 5am-9pm.

8. For Your Information

The HRTPO selection process for projects proposed to be funded under the Congestion Mitigation and Air Quality Improvement Program (CMAQ) and Regional Surface Transportation Program (RSTP) is conducted on an annual basis. This year’s project applications are due Monday, August 15th. More information is available at http://www.hrtpo.org/page/cmaq-and-rstp.

VDOT submitted an application for a FHWA Advanced Transportation and Congestion Management Technologies Deployment (ATCMTD) grant for a project to improve mobility on I-64 between I-564 and the Hampton Roads Bridge-Tunnel. The proposed project will:

Implement an active traffic management system (ATM) for I-64 Provide real time travel information for commercial vehicles leaving

the Port facilities Improve tunnel lighting for the westbound tunnel tube Install infrastructure to support the connected vehicle efforts

Attachment 2

VDOT requested $9 million in the grant application and will leverage funds from an existing project to cover the required 50% match if the grant is funded.

9. Next Meeting Schedule, Location, and Agenda Items

The next HRTO meeting is scheduled for Tuesday, October 11, 2016 at 9:30 a.m. at Sandy Bottom Nature Park in the City of Hampton.

Attachment 2