lanecounty.org · Memorandum Date: August 9, 2010 Meeting Date: September 1, 2010 . TO: DEPARTMENT: PRESENTED BY: AGENDA ITEM TITLE: Board of County Commissioners Public Works . Frank

Memorandum Date August 9 2010 Meeting Date September 1 2010

TO

DEPARTMENT

PRESENTED BY

AGENDA ITEM TITLE

Board of County Commissioners

Public Works

Frank Simas Right of Way Manager

IN THE MATTER OF AUTHORIZING THE ACCEPTANCE OF A RELINQUISHMENT DEED FROM THE STATE OF OREGON IN CONNECTION WITH JURISDICTIONAL TRANSFER AGREEMENT NO 786 CONCERNING JASPER ROAD (COUNTY ROAD NO 2273) FORMERLY KNOWN AS OREGON HIGHWAY 222

I MOTION

APPROVE THE ORDER AUTHORIZING THE CHAIRMAN TO SIGN THE ACCEPTANCE OF RELINQUISHMENT DEED

AGENDA ITEM SUMMARY

The attached Relinquishment Deed from the State of Oregon needs to be formally accepted by the County so that it may be recorded

II BACKGROUNDIIMPLICATIONS OF ACTION

A Board Action and Other History

By Order 07-5-16-4 the Board authorized the execution of an Intergovemmental Agreement with Oregon Department of Transportation (ODOT) regarding the Bob Straub Parkway project and the Jurisdictional Transfer of a portion of the Springfield-Creswell Highway (OR 222) from ODOT to Lane County The Agreement that was entered into July 17 2007 pursuant to said Order set forth the terms and conditions under which ODOT would grant the necessary right of way from ODOT lands for the Bob Straub Parkway (Phase II) and under which Lane County would accept Transfer of Jurisdiction of that portion or Springfield-Creswell Highway (OR 222) from M P 127 to M P 510

At the time the Agreement was signed by both parties OOOT was in the final stages of planning for a Project to enhance safety along the subject section of roadway and for which ODOT was to be acquiring additional right of way outside the then-existing right of way needed for the safety project to be constructed by OOOT in 2008

The Agreement specified that ODOT would convey the additional right of way areas separately by Relinquishment Deed once the state had completed the planned construction project along the subject section of roadway

ODOT has delivered a Relinquishment Deed encompassing 12 parcels of additional right of way that needs formal acceptance by Lane County prior to recording in order to complete the transfer to the County The Relinquishment Deed is attached and marked as Exhibit AU

Accepting Relinquishment Deed - Jasper Road August 9 2010 Page 2 of2

B Policv Issues

None known

C Board Goals

Acceptance of the this additional right of and the previous oompietion of the Bob Straub Parkway Legalization of the traveled right of way are oonsistent with the County Goals of oontributing to appropriate community development in the area of transportation and telecommunications infrashystructure housing growth management and land development and protection of the publics assets by maintaining replacing or upgrading the Countys investments in systems and capital infrastructure Also in the Lane Countv Strategic Plan under Section S-3(d)(6) it is stated that middotOperation maintenance and preservation (OMampP) of the existing County road system will receive the highest priority This additional right of way will facilitate maintenance of the roadway previously transferred to Lane County jurisdiction

D Financial andor Resource Considerations

No additional expenses are anticipated in oonnection with the acceptance of this right of way

E Analvsis

Acceptance of this Relinquishment Deed is in accordance with the Cooperative Agreement and Jurisdictional Transfer Agreement between Lane County and ODOT

III TIMINGIMPLEMENTATION

If the Board authorizes the Relinquishment Deed will be recorded and returned to ODOT for permanent filing

IV ALTERNATIVESOPTIONS

1 Approve the order authorizing the chairman to sign the acceptance of relinquishment deed

2 Deny the Approval of the Order

V ATTACHMENTS

Exhibit A - Relinquishment Deed

IN THE BOARD OF COUNTY COMMISSIONERS OF LANE COUNTY OREGON

ORDER NO ( IN THE MATTER OF AUTHORIZING THE ( ACCEPTANCE OF A RELINQUISHMENT ( DEED FROM THE STATE OF OREGON IN (CONNECTION WITH JURISDICTIONAL (TRANSFER AGREEMENT NO 786 ( CONCERNING JASPER ROAD (COUNTY ( ROAD NO 2273) FORMERLY KNOWN AS ( OREGON HIGHWAY 222

WHEREAS by Order 07-5-16-4 the Board authorized the execution of an Intergovernmental Agreement (IGA) with Oregon Department of Transportation (ODOT) regarding the Bob Straub Parkway Project and the Jurisdictional Transfer of a portion of Springfield-Creswell Highway (OR 222) from M P 127 to M P 510 and

WHEREAS the IGA that was executed pursuant to said Order provided that the State of Oregon would convey the existing road right of way concurrently with the execution of the Agreement and certain additional right of way along said section of road separately once an ongoing safety project was completed and

WHEREAS said safety project has now been completed and ODOT has delivered a Relinquishment Deed conveying 12 additional parcels of right of way as described and depicted on Exhibit A which needs to be formally accepted on behalf of Lane County before recordation and

WHEREAS acceptance of the Relinquishment Deed is in accordance with the terms of the IGA and will help facilitate the long-term maintenance of the roadway transferred to Lane County jurisdiction NOW THEREFORE BE IT

ORDERED that the Chairman of the Board of Commissioners is hereby authorized to sign the acceptance of the Relinquishment Deed on behalf of Lane County

IT IS FURTHER ORDERED that this Order shall be entered in to the records of the Board of Commissioners of the County

EFFECTIVE this ____ day of _____ 2010

APPROVED AS TO FORM

William Fleenor Chair Board of County Commissioners

OPFICE OF LEGAL COUNSEL

EXHIBIT A

ReHnqu~hmentDeed

Right of Way Rles 7247001 7247003 Relinquishment No 7247000A 7247005 - 7247009 7247011 middot7247014 JT Agreement No 786

0R222 Springfield SCl - Jasper Bridge Project Springfield - Creswell Highway

lane County Oregon

In order to complete terms of Jurisdictional Transfer Agreement No 786 dated July 23 2007 between the STATE OF OREGON acting by and through its Department of Transportation hereinafter called State and LANE COUNTY acting by and through Its Elected Officials hereinafter called County State does hereby relinquish unto County its right title and interest in the connecting streets or portions thereof as provided for in said agreement Any right-of-way being conveyed in which State has any title shall be vested in County ONLY SO LONG AS USED FOR PUBLIC ROAD PURPOSES IF SAIO RIGHT OF WAY IS NO LONGER USED FOR PUBLIC ROAD PURPOSES IT SHALL AUTOMATICALLY REVERT TO STATE The area being relinquished is described in the legal deSCription and accompanying map marked ExhibitA and exhibit B attached hereto and by this reference made a part hereof

The property above described Is transferred subject to the rights of any utilities located within said property and further subject to the rights of the owners of said existing facilities if any there be to operate reconstruct and maintain their utility facilities presently located within said property

61910 Page 1 bull Relinquishment

RETURN TO OREGON DEPARTMENT OF TRANSPORTATION

RIGHT OF WAY SECTION 355 CAPITOL STREET HE ROOM 420

SALEM OR 97301-3871

EXHIBIT A

Right of Way Files 7247001 7247003 Relinquishment No 7247000A 7247005 -72470097247011 - 7247014 JT Agreement No 786

OR222 Springfield SCl - Jasper Bridge Project Springfield - Creswell Highway

Lane County Oregon

The Oregon Transportation Commission by a duly adopted Delegation Order No3 dated May 202009 and Sub-delegatlon Order No4 dated July 72005 and letter of Authority paragraph No 13 dated February 222002 authorize the State Right of Way Manager to sign this Relinquishment for and on behalf of the Commission

Dated this Illb day of (fi- Iflt 2O---~(l__

STATE OF OREGON by and through its DEPARTMENT OF TRANSPORTATION

STATE OF OREGON County of Marion

Dated ilti tk- ii 20 Cgt Personally appeared Deollnda G Jones staithat she Is the State Right of Way Manager for the State of Oregon Department of T ransportalion and that this document was voluntarily signed on behalf of the Slate of Oregon by authority delegated to her Before me

Notary PubHc for Oregon j My Commission expires I Ol C 1

TItle as hereinabove relinquished and as shown on accompanying legal description and map Exhibit AK and Exhibit middotS Is hereby accepted by lane County_

Accepted on behalf of lane County

By _________________________

Oate_____________

619110 Page 2 - Relinquishment blr

EXHIBIT A

EXHIBIT A shyPage 1 of 1 File 7247000A Drawing 106-21-23

6-3-2010 To Be Relinquished to Lane County A parcel of land lying in the AW Hammit DLC NO 86 the John Smith DLC No 48 the 8J Pengra DLC NO 38 the William Veach DLC No 41 the Comelius J Hill DLC No 65 the SEASEA of Section 4 lhe SWANWA of Section 10 and in lot 2 of Section 15 all In Township 18 South Range 2 West WM Lane County Oregon and being that property described in those Warranty Deeds to the State of Oregon by and through Its Department of Transportation designated as Parcel 1 and recorded May 16 2007 as instrument No 2007-033236 and recorded August 162007 as instrument No 2007-057810 and recorded August 27 2007 as instrument No 2007-060023 all of Lane County OffICial Records

ALSO those Permanent Easements to the State of Oregon by and through its Department of Transportation deSignated as Parcels 1 and 2 and recorded May 1 2007 as instrument No 2007-029134 and recorded May 2 2007 as instrument No 2007-029473 and recorded March 13 2007 as instrument No 2007-016915 and recorded April 20 2007 as instrument No 2007-026707 and recorded March 21 2007 as instrument No 2007-018739 and recorded January 29 2007 as instrument No 2007-005845 and recorded January 292007 as instrument No 2007-005846 all of Lane County Official Records

ALSO that Easement Deed to the Slate of Oregon by and through its Department of Transportatlon recorded December 6 2007 as instrument No 2007-080718 of lane County Official Records

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Accepting Relinquishment Deed - Jasper Road August 9 2010 Page 2 of2

B Policv Issues

None known

C Board Goals

Acceptance of the this additional right of and the previous oompietion of the Bob Straub Parkway Legalization of the traveled right of way are oonsistent with the County Goals of oontributing to appropriate community development in the area of transportation and telecommunications infrashystructure housing growth management and land development and protection of the publics assets by maintaining replacing or upgrading the Countys investments in systems and capital infrastructure Also in the Lane Countv Strategic Plan under Section S-3(d)(6) it is stated that middotOperation maintenance and preservation (OMampP) of the existing County road system will receive the highest priority This additional right of way will facilitate maintenance of the roadway previously transferred to Lane County jurisdiction

D Financial andor Resource Considerations

No additional expenses are anticipated in oonnection with the acceptance of this right of way

E Analvsis

Acceptance of this Relinquishment Deed is in accordance with the Cooperative Agreement and Jurisdictional Transfer Agreement between Lane County and ODOT

III TIMINGIMPLEMENTATION

If the Board authorizes the Relinquishment Deed will be recorded and returned to ODOT for permanent filing

IV ALTERNATIVESOPTIONS

1 Approve the order authorizing the chairman to sign the acceptance of relinquishment deed

2 Deny the Approval of the Order

V ATTACHMENTS

Exhibit A - Relinquishment Deed










APPROVED AS TO FORM



EXHIBIT A

ReHnqu~hmentDeed



lane County Oregon






SALEM OR 97301-3871

EXHIBIT A



Lane County Oregon









By _________________________

Oate_____________


EXHIBIT A





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APPROVED AS TO FORM



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SALEM OR 97301-3871

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TRELINQUISHMENT


----------


CP

---

J(J -nan ~I1 ()14101

11 middot2t

_wlt_dF____ ______ ___ _____t ----~-- _---- _ ~ -gt _-shylt6

---loi4~--- -- -~--~~-

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20000 Spiral t L) 12deg0501 = 200191 0 IS 10 T= 10055

i fgt

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EXHIBIT A

ReHnqu~hmentDeed



lane County Oregon






SALEM OR 97301-3871

EXHIBIT A



Lane County Oregon









By _________________________

Oate_____________


EXHIBIT A





---- ---


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j m 5 bullE Q

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TRELINQUISHMENT


----------


CP

---

J(J -nan ~I1 ()14101

11 middot2t

_wlt_dF____ ______ ___ _____t ----~-- _---- _ ~ -gt _-shylt6

---loi4~--- -- -~--~~-

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Ol


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1019

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------


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I

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EXHIBIT A



Lane County Oregon









By _________________________

Oate_____________


EXHIBIT A





---- ---


- c) )1 L

I

I ~- - - er~ - J v --

Q ~ shy~

shy

N

j m 5 bullE Q

C tgtIcqe U

j

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TRELINQUISHMENT


----------


CP

---

J(J -nan ~I1 ()14101

11 middot2t

_wlt_dF____ ______ ___ _____t ----~-- _---- _ ~ -gt _-shylt6

---loi4~--- -- -~--~~-

- -_-shy



Ol


20000 Spiral t L) 12deg0501 = 200191 0 IS 10 T= 10055

i fgt

-~

o 2 shylshygtshyW

+-Ii i ~ pound OJ a

1019

iii


---__shy ~-----





003 1045008 f c ~ __ (~-1-4 004 0 _ ------------------ ~~ y ______ ____- _______ -------~ ~ _____ _ 1


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f VI ~

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lt7ough N 5 pound



~ ~ tn

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rgtJunt y

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or1_----------- ---- _______1

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~ )~ I) tTl _ ~ - l 0 4 ~~~ t N






------


- -1--- ~- ----t --- ~--~ - __ ~-1996_

I

T 18 S R 2 W WM



- -~---

-S 460 4629 W

~~~ -shy--- ~--~-~~ in

--~ ~~~ ----

~ bull

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v S 38middot3056 E

013 I098~ 1O~7Hrtf~ QH ___


111middotr~In ~~

l~ IJJ l J) ~ ~ -1 ~ shy t)

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S oN

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3

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EXHIBIT A





---- ---


- c) )1 L

I

I ~- - - er~ - J v --

Q ~ shy~

shy

N

j m 5 bullE Q

C tgtIcqe U

j

~ shy~ w ~ o ~

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m


V lt)( ~


TRELINQUISHMENT


----------


CP

---

J(J -nan ~I1 ()14101

11 middot2t

_wlt_dF____ ______ ___ _____t ----~-- _---- _ ~ -gt _-shylt6

---loi4~--- -- -~--~~-

- -_-shy



Ol


20000 Spiral t L) 12deg0501 = 200191 0 IS 10 T= 10055

i fgt

-~

o 2 shylshygtshyW

+-Ii i ~ pound OJ a

1019

iii


---__shy ~-----





003 1045008 f c ~ __ (~-1-4 004 0 _ ------------------ ~~ y ______ ____- _______ -------~ ~ _____ _ 1


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Ii ~7~~II ~

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t shy

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f VI ~

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m


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--~--------

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----------

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~~~~~~~iiBB - ~--j 4 c ~-- ------ -------~ifl

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lt7ough N 5 pound



~ ~ tn

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rgtJunt y

P~JrrJcsP







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-


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--ins( No 2007-005845 001 ()

fJtl CV -~-- J~





or1_----------- ---- _______1

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~ )~ I) tTl _ ~ - l 0 4 ~~~ t N






------


- -1--- ~- ----t --- ~--~ - __ ~-1996_

I

T 18 S R 2 W WM



- -~---

-S 460 4629 W

~~~ -shy--- ~--~-~~ in

--~ ~~~ ----

~ bull

J shy

v S 38middot3056 E

013 I098~ 1O~7Hrtf~ QH ___


111middotr~In ~~

l~ IJJ l J) ~ ~ -1 ~ shy t)

f~1f ~l n ~ ) o




-2 ~efr

vbull

S oN

gt c E c

I09~ 15 0shyJ iia c u ~ ~ shy~ 0 S ~




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--

nUt]d- I t-C(fy

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~ i ------shyshy g

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-----shy~ ----shy~~ Ci

cl~ c

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---- ---


- c) )1 L

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shy

N

j m 5 bullE Q

C tgtIcqe U

j

~ shy~ w ~ o ~

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m


V lt)( ~


TRELINQUISHMENT


----------


CP

---

J(J -nan ~I1 ()14101

11 middot2t

_wlt_dF____ ______ ___ _____t ----~-- _---- _ ~ -gt _-shylt6

---loi4~--- -- -~--~~-

- -_-shy



Ol


20000 Spiral t L) 12deg0501 = 200191 0 IS 10 T= 10055

i fgt

-~

o 2 shylshygtshyW

+-Ii i ~ pound OJ a

1019

iii


---__shy ~-----





003 1045008 f c ~ __ (~-1-4 004 0 _ ------------------ ~~ y ______ ____- _______ -------~ ~ _____ _ 1


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lt ~ en 1 ~



_ ~ j ( (l)~ L -






Ii ~7~~II ~

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t shy

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f VI ~

pound c


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m


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--~--------

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o ~- r _ - f( bull0 _ M -- _ gt 01 el ~f


bullL

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c ~~

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----------

a JI JI

1 18 So R 2 W WM I~



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lt7ough N 5 pound



~ ~ tn

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1085

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--ins( No 2007-005845 001 ()

fJtl CV -~-- J~





or1_----------- ---- _______1

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~ )~ I) tTl _ ~ - l 0 4 ~~~ t N






------


- -1--- ~- ----t --- ~--~ - __ ~-1996_

I

T 18 S R 2 W WM



- -~---

-S 460 4629 W

~~~ -shy--- ~--~-~~ in

--~ ~~~ ----

~ bull

J shy

v S 38middot3056 E

013 I098~ 1O~7Hrtf~ QH ___


111middotr~In ~~

l~ IJJ l J) ~ ~ -1 ~ shy t)

f~1f ~l n ~ ) o




-2 ~efr

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S oN

gt c E c

I09~ 15 0shyJ iia c u ~ ~ shy~ 0 S ~




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nUt]d- I t-C(fy

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~ i ------shyshy g

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-----shy~ ----shy~~ Ci

cl~ c

~ 9- ------ --- --shy

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~ 5 ~

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0bulldeg100 SPti-OI

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----------


CP

---

J(J -nan ~I1 ()14101

11 middot2t

_wlt_dF____ ______ ___ _____t ----~-- _---- _ ~ -gt _-shylt6

---loi4~--- -- -~--~~-

- -_-shy



Ol


20000 Spiral t L) 12deg0501 = 200191 0 IS 10 T= 10055

i fgt

-~

o 2 shylshygtshyW

+-Ii i ~ pound OJ a

1019

iii


---__shy ~-----





003 1045008 f c ~ __ (~-1-4 004 0 _ ------------------ ~~ y ______ ____- _______ -------~ ~ _____ _ 1


-~ ~ 1080 ftJ I

lt ~ en 1 ~



_ ~ j ( (l)~ L -






Ii ~7~~II ~

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t shy

C

f VI ~

pound c


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m


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--~--------

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a JI JI

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bull - ~ j j

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~ 007 i lt

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~~~~~~~iiBB - ~--j 4 c ~-- ------ -------~ifl

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lt7ough N 5 pound



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rgtJunt y

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1085

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52303006

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53504146 E ( 10

--ins( No 2007-005845 001 ()

fJtl CV -~-- J~





or1_----------- ---- _______1

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~ )~ I) tTl _ ~ - l 0 4 ~~~ t N






------


- -1--- ~- ----t --- ~--~ - __ ~-1996_

I

T 18 S R 2 W WM



- -~---

-S 460 4629 W

~~~ -shy--- ~--~-~~ in

--~ ~~~ ----

~ bull

J shy

v S 38middot3056 E

013 I098~ 1O~7Hrtf~ QH ___


111middotr~In ~~

l~ IJJ l J) ~ ~ -1 ~ shy t)

f~1f ~l n ~ ) o




-2 ~efr

vbull

S oN

gt c E c

I09~ 15 0shyJ iia c u ~ ~ shy~ 0 S ~




~ --shy

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nUt]d- I t-C(fy

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Documents

lanecounty.org · Memorandum Date: August 9, 2010 Meeting Date: September 1, 2010 . TO: DEPARTMENT: PRESENTED BY: AGENDA ITEM TITLE: Board of County Commissioners Public Works . Frank