METADATA-POWERED INFORMATION MANAGEMENT

IBT@DMSEXPO

Miika MäkitaloCEO

Dynamic Content Management Managing Information by "What" it is vs. "Where" it's Stored

DYNAMIC CONTENT MANAGEMENT

The Evolution of the ECM Market

► Digitizing paper hasn't solved challenges Paper problems are now digital

► Information amount and complexity is increasing

► ECM solutions still rely on the folder-based paradigm from the 1980s

► Dynamic Content Management offers a better approach More precise and flexible: "what vs. where" Brings structure to unstructured content End-users praise the approach

DYNAMIC CONTENT MANAGEMENT

With Folders It's Not So Easy…Where Is It?

• Quotation for Architectural Planning

• ESTT Corporation

• Hospital Expansion Project

• 01-01-2012 v11 FINAL.doc

Y:\

ADMINISTRATION

PROJECT

CUSTOMER

PRODUCT

AGREEMENT

AGREEMENT

QUOTATION

QUOTATION

QUOTATIONS

AGREEMENTS

QUOTATION

AGREEMENT

Which folder?

DYNAMIC CONTENT MANAGEMENT

What is Dynamic Content Management?

Information is organized, processed and managed by…

rather than"What" it isProposal

"Where" it is stored

DYNAMIC CONTENT MANAGEMENT

Take the iPhone…Music on the iPhone doesn't get put it in a music folder. The device just knows it's music, and it shows up where and when it's needed, by song, artist, album, genre, decade, playlist, etc.

DYNAMIC CONTENT MANAGEMENT

Dynamic Content Management: A Superior Approach

► Transforms how businesses manage, secure and share information by organizing content based on what it is, not where it resides

► Search for and access information by any of its properties (metadata) - not by which folder it's in By customer, project, date, status, author, etc… Information appears to users dynamically in virtual

folders based on search criteria

DYNAMIC CONTENT MANAGEMENT

Dynamic Content Management: A Superior Approach

► Quick access to precise information Find the right information instantly while ensuring

the same document version is available to all users without creating different copies

Access information with any device

► Putting your business at the center of information = better decisions Create relationships to other documents,

processes, team members and projects "Content in context" approach provides insight

into all aspects of the business each document and object is related to