Methods of Documenting Need and Proposed Solutions

2015 CDBG Applicants’ WorkshopDecember 3-5, 2014

Presented By:

Community DevelopmentMary Alice Applegate

Economic DevelopmentGabriel Morris

Documentation

Documentation is needed (in addition to the narrative on DCA 4 and DCA 5) to substantiate needs and proposed solutions The severity of need is determined by the extent to which

the need affects the health and safety of low-to moderate-income residents.

Economic Development: Rating & Selection Criteria Four Areas – Just Like All CDBG

Documentation

Preliminary Engineering Report / Preliminary Architectural Report—see list, p. 50-52 of Manual

Project Cost Estimate – ED: Size & Capacity

“Source & Use Statement”Photos in color, dated, keyed to a map

Views of entire area and specific concerns

Maps—USGS topo; See DCA 12 for list

Letters of Support

Community DevelopmentLocal Government match commitment / operation and maintenance pledge

Citizen / Organization letters—individual, with specific details are best

Citizen survey comments

Economic DevelopmentCompany commitment letter / All participantsBank commitment letter - Loan

Documentation

Community DevelopmentWork orders / repair recordsFire department records or lettersTest results: fire flow tests, smoke tests, video of sewer lines, etc.

Third Party Documentation

Community DevelopmentEnvironmental Protection Division (EPD) letters or notices

Environmental Health Specialist letters with specific details

Independent Lab testsNewspaper articlesBuilding inspection reports (for housing applications)

Documentation

Community DevelopmentGEFA water/sewer “dashboard” rates to show

current rate as % of Median Household Income

Economic DevelopmentLocal government Annual Financial ReportEconomic Development & Construction

Agreement