Methods of Documenting Need and Proposed Solutions
2015 CDBG Applicants’ WorkshopDecember 3-5, 2014
Presented By:
Community DevelopmentMary Alice Applegate
Economic DevelopmentGabriel Morris
Documentation
Documentation is needed (in addition to the narrative on DCA 4 and DCA 5) to substantiate needs and proposed solutions The severity of need is determined by the extent to which
the need affects the health and safety of low-to moderate-income residents.
Economic Development: Rating & Selection Criteria Four Areas – Just Like All CDBG
Documentation
Preliminary Engineering Report / Preliminary Architectural Report—see list, p. 50-52 of Manual
Project Cost Estimate – ED: Size & Capacity
“Source & Use Statement”Photos in color, dated, keyed to a map
Views of entire area and specific concerns
Maps—USGS topo; See DCA 12 for list
Letters of Support
Community DevelopmentLocal Government match commitment / operation and maintenance pledge
Citizen / Organization letters—individual, with specific details are best
Citizen survey comments
Economic DevelopmentCompany commitment letter / All participantsBank commitment letter - Loan
Documentation
Community DevelopmentWork orders / repair recordsFire department records or lettersTest results: fire flow tests, smoke tests, video of sewer lines, etc.
Third Party Documentation
Community DevelopmentEnvironmental Protection Division (EPD) letters or notices
Environmental Health Specialist letters with specific details
Independent Lab testsNewspaper articlesBuilding inspection reports (for housing applications)
Documentation
Community DevelopmentGEFA water/sewer “dashboard” rates to show
current rate as % of Median Household Income
Economic DevelopmentLocal government Annual Financial ReportEconomic Development & Construction
Agreement