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principles of management 2 mark questions
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1
MODEL QUESTIONS
MG64 PRINCIPLES OF MANAGEMENT
S6 ELECTRONICS AND COMMUNICATION ENGINEERING
ANNA UNIVERSITY, TIRUNELVELI
Submitted by
MONITA SUTHERSON
Department of Management Studies
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PART A (2 MARKS)
UNIT I
OVERVIEW OF MANAGEMENT
1. Define organization.
William Scott has defined organization as follows:
Organizations are collectivities of people that have been establishedfor the pursuit of relatively specific objectives on a more or less on acontinuous basis.
2. What do you mean by sole proprietorship?
In sole proprietorship, the business is owned by one man. It is oneperson in business on his own. The owner supplies all the capital needed torun the organization and produces only with the help of his own land, capitaland labor. The owner enjoys the profits and suffers the losses in his business.
3. What is partnership?
According to the Indian Partnership Act, 1932,
Partnership is defined as ‘the relationship between persons carryingon a business to share profits of a business.’
4. Who are general partners?
All partners who are in the partnership are known as general partners.
5. What do you mean by active partners?
Partners who take active part in management and help in theformulation of policies are known as active partners. They are also knownas working or managing partners.
6. What do you understand by sleeping partners or silent partners?
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Partners who just invest money and do not take part in themanagement are known as sleeping or silent partners. Such people aftercontributing their share of capital wake up only either to share the profits orto liquidate the business.
7. Explain about nominal partners.
Partners who do not invest money and do not take part in themanagement but they lend their reputed name for the company’s reputationare known as nominal partners.
8. Who are the secret partners?
These partners take part in the management secretly but nowhere theirnames appear.
9. Write a short note on minor partners.
People who have not attained the age of 18 years and associate withthe business are known as minor partners. Such partners can be allowedonly with the consent of other members. Their liability is limited.
10. What are joint stock companies?
Joint Stock Company is the voluntary association of individuals tostart and run the businesses. The capital amount required to start thebusiness can be collected from a large number of people. Capital is dividedinto large number of shares of measurable value.
11. State the two types of joint stock companies.
i. Private Limited company
ii. Public Limited company
12. Explain about liquidation in joint stock companies.
It becomes difficult to run the company if liability becomes muchmore than assets, when creditors press for payments of loans, etc. At thisstage, the company has to be dissolved or wind up. This is known as
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liquidation. Liquidation may be compulsory or voluntary or under thesupervision of court. If the resources so not permit the payment, then theassets of the company have to be sold and the amount is paid to the creditorsin proportion. If some amount is left after the payments, then it isdistributed among the shareholders.
13. What do you mean by amalgamation in joint stock companies?
Amalgamation is the joining together of two businesses resulting inmore efficient operation because of economies of large scales,administration and marketing economies. Both parties in a proposedamalgamation can have some existing assets and liabilities which could beset out in a balance sheet or statement of affairs at the date of amalgamationalong with certain adjustments.
14. Define cooperatives.
Cooperative society is defined as the voluntary association ofindividuals with limited membership and collectively owned fund,consisting of wage earners and small producers, united on a democratic basisfor the establishment of enterprises under joint management for the purposeof improving their business economy.
15. Classify the different types of cooperative societies.
i. Producer’s Cooperative society
ii. Consumer’s Cooperative society
iii. Housing Cooperative society
iv. Farming Cooperative society
v. Credit Cooperative society
16. List out the three categories of public sector organizations.
i. Departmental organizations
ii. Public corporations
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iii. Government companies
17. Explain some of the important characteristics of government departmentalorganizations.
i. Such organization has direct control under the concerned ministry.
ii. Departmental organizations have to follow the rules and regulations ofthe government.
iii. The money required for the departmental organizations would beincluded in the budget.
iv. Profit of this organization goes to public exchequer.
v. Employees of this organization are government servants.
18. What is a public corporation?
A public corporation is fully owned by state government or centralgovernment. It is established by a special act of parliament with internalautonomy. Internal autonomy of the public corporation refers to thefreedom to appoint employees, freedom to fix salaries of employees andfreedom to make decisions.
19. What are the advantages of public corporations?
i. Corporations are supposed to be better managed. These are expectedto provide better working conditions to the employees and cheaperand better products to the customers.
ii. As the corporations do not have profit motive, they are suitable formanaging public utilities at a reasonable cost.
iii. Quick decisions can be possible.
iv. Since the corporations are not subjected to accounting and auditcontrol, it can utilize fund s with greater freedom.
v. More flexibility as compared to departmental organizations.
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vi. As the management is in the hands of experienced and capabledirectors and managers, these are managed more efficiently thandepartmental organizations.
vii. It provides economic foundations for increased opportunities foremployment.
20. What is a Government company?
A Government company, according to Indian Companies Act 1956, isany company in which not less than 51% of the share capital is held by thecentral Government or by any state Government or partly by Central andState Governments.
21.What is Joint sector management or Joint Sector Unit?
The participation by the Government and Private Industry in sharingthe capital and general management of the firm is set up. In Joint sector, theGovernment invests the capital and private party looks after the efficientworking of the management of the industry. Examples are CochinRefineries, Madras Refineries, Madras Fertilizers and Indian Oil.
22. State any one definition of management.
According to McFarland, management is defined for conceptual,theoretical and analytical purposes as that process by which managers create,direct, maintain and operate purposive organizations through systematic,coordinated, cooperative human efforts.
23.What is scientific management?
Frederick Winslow Taylor has defined scientific management as follows:
Scientific management is concerned with knowing exactly what youwant men to do and then see in that they do it in the best and cheapest way.
24.What do you understand by management science theory?
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Management science theory utilizes various quantitative techniques tomaximize resources. Quantitative Management, Operations Management,Total Quality Management and Management Information System arecoming under Management Science Theory.
25. Explain chain of command.
Unbroken line of authority is known as chain of command. The lineof authority flows from top to bottom through the chain of command.
26.Who is referred to as the Father of Scientific Management? What is the goalof Scientific Management?
Frederick Winslow Taylor is known as the ‘Father of ScientificManagement’. The main goal of Scientific Management is to replace rulesof thumb and trial and error methods by scientific methods, dividing theworkers scientifically, selecting people based on scientific principles,performing all the works in accordance with principles of science.
27. What is the contribution of Taylor to the evolution of scientificmanagement?
Taylor noticed that managers were supposed to pick up theirmanagerial skills through trial and error. He was against the use of rules ofthumb. He believed that productivity could be increased by the applicationof scientific methods and increased pay of workers.
28. Explain scalar chain.
Scalar chain refers to the ‘chain of superiors’ ranging from the highestto the lowest ranks. The line of authority must flow from the top of theorganization to the bottom. The line of authority should be very clear andthis must be clearly indicated in the organization chart.
29. What is esprit de corps?
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This is the principle that ‘union is strength’. Harmony is the greateststrength to an organization. Team work should be encouraged. The successof a business activity depends on the unity of work.
30. List the functions of managers (or) management.
The functions of managers (or) management are
i. Planning
ii. Organizing
iii. Staffing
iv. Directing
v. Controlling
31. Define Administration.
Spriegal states that:
Administration is that phase of a business enterprise that concernsitself with the overall determination of institutional objectives and thepolicies necessary to be followed in achieving those objectives.Management, on the other hand, is an executive function which is primarilyconcerned with carrying out broad policies laid down by the administration.
32. Distinguish between management and administration.
Administration Management
1. Administration lays down corporateobjectives and policies.
Management executes theobjectives and policies set by theadministration.
2. Administration resembleslegislative.
Management resembles executive.
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3. Administration is associated withtop level management.
Management is associated withlower level activities.
4. The term administration is used ingovernmental, military andeducational organizations.
The term management is used inprofit making businessorganizations.
5. Administration is needed in longterm finance to make decisions onhow to collect capital needed tostart or expand business.
Management is needed in shortterm finance decisions.
6. Administration determines the sizeof the organization structure.
Management makes use oforganizational resources toachieve organizational objectives.
7. Administration exercises controlover management.
Management is accountable toadministration.
33. List the three essential skills according to Katz that managers need toperform the duties.
Katz (1974) talks of three types of skills that are recognized by allmanagers. These are the technical, the human and the conceptual skills.
i. Technical skill:
It is the ability to work with resources in a particular area ofexpertise.
ii. Human skill:
It is the ability to work effectively as a group member and to buildcooperative effort within the team he leads.
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iii. Conceptual skill:
This skill means the ability to see the organization as a whole andit includes recognizing how the various functions depend on oneanother.
34. List the roles of managers according to Mintzberg.
Mintzberg identified ten roles and the roles are classified into threecategories:
I. Interpersonal roles:
i. Figurehead role
ii. Leader role
iii. Liaison role
II. Informational roles:
i. Monitor role
ii. Disseminator role
iii. Spokesperson role
III. Decision role:
i. Entrepreneur role
ii. Disturbance handler role
iii. Resource allocator role
iv. Negotiator role
35.What are the schools of management thought?
i. Scientific management
ii. Administrative management
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iii. Behavioral management
iv. Management science
v. Organizational environment
36. What is Hawthorne effect?
The improvement in productivity was due to social factors such asmorale, satisfactory inter relationships between members of a work groupand effective management- a kind of managing that would understandhuman behavior, especially group behavior and serve it through suchinterpersonal skills as motivating, counseling, leading and communicating.This phenomenon is known as Hawthorne effect.
37. Define International management.
International management is an aspect of management that involvescollecting business and industrial operations in foreign countries and isaffected by cultural and national influences.
38. What is joint venture?
In joint ventures, a company in one country pools its resources withanother foreign company to produce and market products and jointly shareprofits and losses.
39. Define foreign subsidiary.
Foreign subsidiaries are the wholly owned branches of a parentcompany operating in foreign countries. In foreign subsidiaries, a firminvests in production operations in a foreign country. The production andmarketing of products are done by through subsidiaries in a foreign countrythat is wholly owned by the parent company. Many Japanese automobilecompanies have subsidiaries in U. S.
40. Define licensing.
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In licensing, a company authorizes companies in foreign countries toproduce and or market a given product within a specified territory in returnfor a fee. It helps the home company since it does not have to set up acomplete production and distribution set up in the host country.
41.What do you mean by Multinational Corporations?
Multinational Corporations are large industrial organizations whichextend their industrial and marketing activities through a network of theirbranches.
42. What are the types of Multinational Companies?
i. Ethnocentric companies
ii. Polycentric companies
iii. Regiocentric companies
iv. Geocentric companies
43.What is Ethno Centric Organization?
Ethnocentric organizations provide emphasis on their home countries.The managers in ethnocentric companies practice ideas that are orientedtowards home country environment. This form of organization is notsuitable for all types of business environment.
44.What is Theory Z management?
Traditional Japanese management practices include collectiveresponsibility, informal control and consensus decision making.
Traditional American management practices include individualresponsibility, formal control, mechanisms and individual decision making.
Theory Z is the mixed management practices of Japanese andAmerican practices and it includes individual responsibility, informal controlmechanisms and consensus decision making.
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45. What is managing concept in France?
I. Le plan:
Government’s planning at a national level is known as Leplan. Government provides cooperation and assistance toFrench industries. The involvement of government inindustries is more. Most of the companies in France are ownedby government or aided by Government. So, one in fourFrench employees are Government servants.
II. Cadre:
French universities make managers with better analyticalability, independence and proficiency in synthesizing facts.
46. State the factors influencing managing in Australia.
i. Australian managers must give importance to social andpolitical values.
ii. They are achievement oriented.
iii. They are able to work in risk or uncertain environment.
47. Compare the management practices in Japan to those in the United States.
Japanese ManagementPractices
US Management practices
1. Japanese companies providemore emphasis on lifetimeemployment.
There is no life timeemployment.
2. Decision making in Japanesecompanies is participative.
Individual decision making isfollowed in US companies.
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3. Informal control mechanismsare used in Japanesecompanies.
Formal control methods areused.
4. Collective responsibility is themain aspect of Japanesecompanies.
American managementpractices include individualresponsibility.
48.What is liberalization?
The term liberalization refers to open market conditions and they cantake various forms namely
i. Reduction of tariff and nontariff barriers.
ii. Deregulation of domestic regulatory measures.
iii. Enhanced transparency of trade policies.
iv. Simplification of customs procedures and practices.
49. Define globalization.
Globalization is defined as that integration of economy of one countrywith worldwide economy with a view to eliminate supply bottlenecks,improving investment climate and improving quality of products andservices provided to the ultimate consumers.
50. State the various methods of globalization.
i. Exporting
ii. Licensing and Franchising
iii. Joint ventures
iv. Fully owned manufacturing facilities
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v. Assembly operations
vi. Mergers and acquisitions
vii. Strategic alliance
viii. Contract manufacturing
ix. Management contracting
x. Counter trade
51. What is Management by Exception (MBE).
Management by Exception (MBE) states that only significantdeviations from established standards should be brought to the notice of themanagement.
52. List out some economic factors which affect the global environment.
i. Economic development
ii. Infrastructure
iii. Resource and product markets
iv. Exchange rates
v. Nature of economic system
53. State the merits of globalization.
i. Allows for greater realization of potential.
ii. Economies of scale of operations.
iii. Technological and productivity improvements through crossborder specialization.
iv. Utilization of global factors of production and technology.
v. Allows for more productive applications of capital.
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vi. Worldwide increased standard of living.
vii. Maximum rates of return on savings and investment.
54. What are the different approaches of unified Global management theory?
i. The Empirical approach
ii. The Systems approach
iii. Situational or contingency approach
iv. Merging motivation and leadership theories
v. Organization development approach
55. State the 7Ps in the marketing strategy.
i. Product
ii. Place
iii. Price
iv. Promotion
v. Physical evidence
vi. People
vii. Public Relations
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UNIT II
PLANNING
1. Define planning.
Planning is a process by which a manager looks to the future anddiscovers alternative courses of action. In other words, planning isanticipatory decision making. Planning is the process used by managers toidentify and select goals and courses of action of the organization.
2. What is the purpose of planning?
i. To determine the direction of an organization.
ii. To provide a basis for team work.
iii. To minimize wastages in the future.
iv. To facilitate decision-making.
v. To improve morale of the employees.
3. State the objectives of planning.
i. To determine the direction of an organization.
ii. To provide a basis for team work.
iii. To minimize wastages.
iv. To facilitate control.
v. To adapt to the changes in environment.
vi. To provide coordination.
vii. To reduce risk or uncertainty.
4. State the various steps involved in planning.
i. Being aware of opportunities.
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ii. Establishing objectives.
iii. Considering planning activities.
iv. Identifying alternatives.
v. Evaluating alternative courses of action.
vi. Choosing a best alternative course of action.
vii. Formulating derivative plans.
viii. Numerising plans by budgeting.
5. Classify the various types of plans used in planning.
i. Mission
ii. Objectives or goals
iii. Strategies
iv. Policies
v. Procedures
vi. Rules
vii. Programs
6. What do you mean by mission?
Mission is the organization’s purpose or fundamental reason forexistence. Every organization must have a mission or purpose.
7. Why do you need a vision for an organization?
i. A vision defines the basic purpose or objectives of anorganization.
ii. It has the power to inspire people.
iii. Successful vision guides for decision making.
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8. What do you mean by procedures?
Procedures describe in detail, the steps to be taken in order toaccomplish a job. Procedures are chronological sequences of requiredactions. They are called action guidelines.
9. Define the term ‘Planning Premises’.
Planning premises are defined as the anticipated environment inwhich plans are expected to operate. Premises are the assumptions on whichplans are formulated.
10.What are objectives?
Objectives are the ends towards which the activities of an organizationare directed. Different organizations have different objectives. Objectivesare set by the owners or senior management.
11.What are the characteristics of objectives?
i. Objectives of an organization are structured into a hierarchy.
ii. Objectives are multiple in nature.
iii. Objectives may be of long-term or short-term objectives.
iv. Objectives should be specific and measurable.
v. Objectives are interdependent.
vi. Objectives must cover key result areas.
12. State the benefits of objectives.
i. There is unity of planning.
ii. Objectives facilitate coordination.
iii. Objectives provide better control.
iv. Objectives facilitate direction.
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v. Objectives are used to measure performance.
13. What are the two approaches for setting objectives?
i. Top-down approach:
The top management determines objectives for subordinates.
ii. Bottom-up approach:
Subordinates help managers in setting objectives.
14. What is the importance of setting organizational objectives in a moderncomplex organization?
i. Objectives provide the basics for planning.
ii. Objectives facilitate coordination of work.
iii. Objectives motivate employees.
iv. Objectives provide the yardstick to measure the performance of theemployees and hence better control.
15. Define MBO (Management by Objectives).
MBO (Management by Objectives) is a method whereby clearobjectives for every department, project and person are jointly set bysuperior and subordinates. MBO integrates the organizational objectivesand individual objectives.
16. What are the benefits of MBO (Management by Objectives)?
i. Employees can be motivated because they participate in the goalsetting process.
ii. Performance can be improved because MBO concentrates onobjectives.
iii. Unnecessary efforts will be minimized because objectives are setclearly.
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iv. MBO helps managers to exercise better control over employees.
17. What are the weaknesses of MBO?
i. MBO involves too much paper work and holding of many meetings.
ii. MBO is a time consuming process.
iii. An environment of poor employer- employee relations reduces MBOeffectiveness.
iv. Failure to teach the philosophy of MBO weakens the MBO program.
18.What are the features of MBO?
i. Emphasis on results rather than activities.
ii. Achievement of maximum performance.
iii. Harmonization of individual employee goals with the organizationalgoals.
iv. Translation of overall objectives of an organization into objectives ofevery department, every person and every project.
v. Assessing performance of each employee or division and comparingwith planned performance.
vi. Delegation of authority and power from the top level management tothe lower level management.
vii. Involving people at all levels of the organization.
19. State the requirements of MBO.
i. Approval and support of top management.
ii. Teaching the philosophy and fundamentals of MBO to allsubordinates clearly.
iii. Setting objectives for both individual and division jointly by thesuperior and subordinates.
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iv. Implementing appraisal methods to evaluate the contribution of eachindividual and every department.
v. Implementing MBO at lower levels.
20. Define strategy.
Strategy is defined as the determination of long-term objectives of anorganization, making the best choices for the future and allocating theresources necessary to accomplish the objectives.
21. What do you mean by strategic planning?
Strategic planning is defined as the determination of long-termobjectives of an organization, making the best choices for the future andallocating the resources necessary to accomplish the objectives.
22. What is grand strategy?
Grand strategy is the action plan by which a firm intends to achieve itslong-term goals.
23. What is global strategy?
Global strategy is the action plan by which an organization intends toachieve its long term goals in the international environment.
24. Mention the three levels of strategy.
i. Corporate level strategy
ii. Business level strategy
iii. Functional level strategy
25. Distinguish between strategical and tactical planning.
Strategical planning Tactical planning
1. Long range planning Short term planning
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2. Emphasis on analyzing thefuture.
Emphasis on analyzing day-to-dayfunctions.
3. Developed by top levelmanagement.
Developed by low levelmanagement.
26. Classify the different types of strategies.
I. Grand strategy:
i. Stability strategy
ii. Growth strategy
iii. Retrenchment strategy
II. Global strategy:
i. Globalization strategy
ii. Multidomestic strategy
iii. Transnational strategy
27. List the five categories of corporate level strategies.
i. Forward vertical integration strategy
ii. Backward vertical integration strategy
iii. Horizontal integration strategy
iv. Concentric diversification strategy
v. Conglomerate diversification strategy
28. What are the four types of strategies in the TOWS matrix?
i. WT strategy
ii. WO strategy
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iii. ST strategy
iv. SO strategy
29. What are the four alternative categories under BCG matrix?
i. Star
ii. Cash Cow
iii. Question mark
iv. Dog
30. Mention Porter’s five competitive forces in a company’s environment.
i. Threat of new entrants
ii. Threat of substitute products
iii. Bargaining power of buyers
iv. Bargaining power of suppliers
v. Rivalry among current competitors
31. List the various tools used for developing organizational strategies.
i. SWOT analysis
ii. BCG matrix
iii. Porter’s five forces model
32. What do you mean by situation or SWOT analysis?
Situation analysis includes SWOT – Strengths, Weaknesses,Opportunities and Threats. The situation analysis is important for analyzingthe competitive situation of the organization. SWOT is a systematicanalysis that facilitates matching the external threats and opportunities withthe internal weaknesses and strengths of an organization.
33. Define policy.
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Policy is a statement and predetermined guideline that providesdirections for decision making and taking action. Policies may be basedupon a thorough analysis of objectives and it should be consistent with thecompany’s mission and philosophy.
34. Distinguish between policies and strategies.
Policies Strategies
1. Policies are the guidelines todecision making.
Strategy is the long term view andto see the big picture.
2. Policies are formulated by topand middle level management.
Strategic planning is made by toplevel management only.
3. Policies are the means forachieving organizational goals.
Strategy is concerned withpositioning the business in themarket and establishing areputation with customers,employers and other stakeholders.
35. What are the guidelines to be followed for effective policy-making?
i. Policies as far as possible should be in writing.
ii. They should be clearly understood by those who are supposedto implement them.
iii. They should reflect the objectives of the organization.
iv. Policies should be periodically reviewed.
36. Distinguish between policies and objectives.
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Policies Objectives
1. Policies are formulated by thetop and middle management.
Objectives are set by the topmanagement only.
2. Policies are standing plans.Standing plan is developed foran activity which is likely to berepeated in future.
Objectives are single use plans.Single use plans are developed foran activity which is not likely tobe repeated in future.
3. They are the guidelines thatprovided direction for decisionmaking.
Objectives are aims or goals i.e.they are the ends.
4. They determine how the work isto be done.
They determine what is to bedone.
5. Policies are the means forachieving organizational goals.
Objectives are the focal points forthe efforts of the organization.
6. Organizational existence andsurvival do not depend upon thepolicies.
Organizational existence andsurvival depends upon theobjectives.
37. What is decision making?
Decision making is defined as the selection of a course of actionamong alternative courses of action. Decision making should be rational.Decision making involves a choice among alternatives.
38. State any two decision making strategies.
i. Decision tree method
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ii. Operations research
iii. Break even analysis
iv. Simulation or stochastic techniques
39. What do you term ‘bounded rationality’ in decision making?
If people are having time and cognitive ability for making decisions, itis said to be bounded rationality. The concept of bounded rationalityattempts to describe decision processed in terms of three mechanisms:
i. Sequential attention to alternative solutions: People examinepossible solutions to a problem sequentially.
ii. Use of heuristics: A heuristic is a rule which guides the searchfor alternatives into areas that have a high probability foryielding satisfactory solutions.
iii. Satisfying: An alternative is satisfactory if there exists a set ofcriteria that describes minimally satisfactory alternatives.
40. Mention the various types of decision making models.
i. Econologic model or Economic Man model
ii. Administration Man Model or Bounded Rationality Model
iii. Implicit favorite Model or Gamesman Model
41. List the forecasting techniques used for decision making.
i. Consumer survey method
ii. Expert opinion (Delphi) method
iii. Sales force opinion method
iv. Test market method
v. Controlled experience method
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vi. Trend projection method
vii. Leading indicators method
viii. Regression method
42. What do you mean by DSS?
Decision Support Systems are applied broadly to systems that aiddecision making by providing the answers to a series of ‘what if’ questions.Decision support systems include expert systems, natural language systems,artificial intelligence systems and knowledge based systems.
43. List any four quantitative forecasting techniques.
i. Trend projection method
ii. Leading indicators method
iii. Regression method
iv. Simultaneous equation method
44. Define forecasting.
Forecasting is the statistical analysis of the past and current movementon the given time series so as to obtain clues about the future pattern ofthose movements. Forecasting means prediction of the future.
45.What do you mean by group decision making?
In large organizations facing complex problems, decisions are notmade by individuals, but decisions are made from a series of meetings inwhich executives jointly approach problems. The meetings are called asconference committees, boards or staff meetings.
46. State any two advantages and disadvantages of group decision making.
Advantages:
i. Viewing of problems from several perspectives.
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ii. More alternative solution due to greater information and knowledge.
Disadvantages:
i. Considerable wastage of time.
ii. No one is responsible for decisions made.
47. Define simulation.
Simulation is the process of building, testing and operating models ofreal-world phenomena through the use of mathematical relationships thatexist among critical factors.
48. Describe the various decision making techniques.
I. Probabilistic or stochastic techniques:
i. Expected value method
ii. Decision tree method
iii. Simulation techniques
II. Deterministic techniques:
i. Operations research
ii. Break even analysis
iii. Inventory control
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UNIT III
ORGANISING
1. What do you mean by organizing?
Organizing is the process by which managers create the structure ofworking relationships between organizational members that allows them towork together and to achieve organizational goals.
Thus organizing is
i. Identifying and classifying the required tasks.
ii. Grouping people into departments.
iii. Delegating authority and responsibility.
2. Define organizational structure.
Organizational structure refers to the formal, established pattern ofrelationships among the various parts of a firm or any organisation. Theserelationships are formal implies that they are deliberately specified andadopted and do not evolve on their own.
3. List out the elements of organizational structure.
i. Division of labor
ii. Departmentation
iii. Span of control
iv. Delegation of authority
v. Centralization and Decentralization
vi. Formalization
4. What is division of labor?
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The process of assigning various activities to different people who arespecialists in that area is known as division of work or division of labor.Division of work improves efficiency.
5. Write a short note about formalization.
Formalization refers to the degree to which jobs within theorganization are standardized. It helps the job incumbent know what is to bedone, when it is to be done, and how he or she should do it. Formalization isdone through written policies, rules and regulations. It helps managers‘manage by exceptions’. Managers need to concentrate only on exceptionalcases, instead of paying attention to daily routine aspects of the workplace.
6. Explain departmentation.
Departmentation is a process which divides the entire organisationinto smaller, flexible and administrative units. Dividing the work and peopleand grouping them on some logical basis is called departmentation.Departmentation is a method of arranging activities to facilitate theaccomplishment organizational objectives.
7. Compare departmentation by function and product.
Functional departmentation Product departmentation
1. Activities are grouped accordingto the common functions ofmanagement.
Activities are grouped accordingto the product or product lines.
2. It is suitable for organizationsdealing with a single product.
It is suitable for largeorganizations.
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8. Differentiate between functional and product/market organisation structure.
Functional Structure Product/Market structure
1. The activities are groupedaccording to functions ofmanagement such as finance,accounting, purchasing.
The activities are groupedaccording to the variety ofproducts or product lines.
2. This type of organisationstructure is most suitable at thetime of starting the organisation.
This type of structure is suitablewhen the organisation grows andbecomes larger in size.
3. Functional structure is suitablefor organisations having a singleproduct.
Product structure is suitable fororganisations having multiplenumbers of products.
9. What are the advantages of product structure?
i. Product line managers get broader experience.
ii. Decision making is faster.
iii. It permits fast change in product line.
iv. It permits growth and diversity of products and services.
10. What are the advantages of matrix types of organisation?
i. It efficiently manages large and complex tasks.
ii. It permits efficient utilization of resources.
iii. It allows interaction among members of both product and functionalorganization.
iv. It improves the skills and broadens the knowledge of managers.
11. What are the disadvantages of matrix types of organisation?
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i. It requires high level of coordination.
ii. It increases conflict between two managers.
iii. It requires high levels of management skills.
iv. It requires managers effective in human relations.
12.What is SBU?
A strategic business unit (SBU) is a division or subsidiary of a largeorganization and it provides a distinct product or service and has its ownmission and goals.
13.Define span of control in an organization.
Span of control refers to the number of persons a manager can controleffectively to achieve the goals of the organisation. It is the function todecide how many subordinates a manager can supervise.
14.What is the difference between flat structure and tall structure?
Flat Structure (Wide Span) Tall Structure (Narrow Span)
1. Wide span results in moredelegation of authority.
Narrow span provides tight controland close supervision.
2. Managers with special skillsmust be essential.
Managers with average skills areenough.
3. Manager has a limited time totake a decision.
Manager has more time to take adecision.
4.Managers get overloaded.
Manager is free and he can think ofthe future.
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15. Enumerate the factors affecting span of control.
i. Nature of work
ii. Competence and leadership ability of the manager
iii. Capability of the subordinate
iv. Planning and standardization of work
16. Define centralization and decentralization.
Louis A. Allen has defined both the terms as, ‘Centralization is thesystematic and consistent reservation of authority at central points within anorganization. Decentralization applies to the systematic delegation ofauthority in an organization-wide context.
17. State the various methods to be followed for making decentralizationeffective.
i. Centralized top policy
ii. Appreciation of concept of decentralization
iii. Development of managers
iv. Competition among units
v. Open communication
vi. Effective co-operation
18. What are the advantages of decentralization?
i. It reduces burden of the management so that it can focus moreattention on strategic management.
ii. It encourages decision making and assumption of authority andresponsibility.
iii. It facilitates the growth and diversification in the organization.
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iv. It enables the department staff members to complete work early.
19. State any four disadvantages of decentralization.
i. It is difficult to have a uniform policy and procedure.
ii. There is an increase in complexity of coordination of decentralizedorganizational units.
iii. If it is not followed properly, decentralization will create chaos in theorganization in the absence of proper control.
iv. There is a possibility of duplication of work.
20. Compare delegation and decentralization.
Delegation Decentralization
1. It is the process of devolution ofauthority.
It is the end result achieved by thedelegation.
2. It implies the relationshipbetween a superior and asubordinate.
It implies the relationshipbetween top management andvarious departments or sections.
3. The delegation control restsentirely with the superior.
Here, the top managementexercises only overall control anddelegates the authority for controlto the departmental heads.
4. It is a must for management. It is optional.
21. What is meant by delegation of authority?
Delegation of authority is the process that allows the transfer ofauthority from superior to subordinates. Delegation is the process through
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which a manager assigns duties to employees and gives them authority tocarry out the tasks.
22. State the three important elements of delegation.
The three important elements of delegation are
i. Responsibility
ii. Authority
iii. Accountability
23. What are the guidelines for effective delegation?
i. Define assignments and delegate authority in light of results to beachieved.
ii. Select right person.
iii. Establish adequate controls.
iv. Provide proper incentives.
24. What do you mean by responsibility?
Responsibility is the duty or obligation of the subordinates to performthe task as required by the manager. Each employer having responsibilityshould have commensurate authority to complete the job.
25. Differentiate between authority and responsibility.
Authority is the right to influence others to act.
Responsibility is the obligation to perform a task, function orassignment.
26. Distinguish between authority and power.
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Authority Power
1. Authority is the right to giveorders.
Power is to extract obedience.
2. Authority is the right tocommand action by others.
Power is derived from authority.
27. Classify the two types of delegation.
I. Formal delegation
i. Bottom-up delegation
ii. Lateral delegation
II. Informal delegation
28. Differentiate formal and informal organisation.
Formal organisation Informal organization
The relationship betweenmembers in the organizationalstructure is well defined.
There is no formal relationshipbetween members.
It has clear and definiteorganizational structure.
It has not clear organizationalstructure.
Individual goals are consistentwith the organizational goals.
Individual goals may not supportorganizational goals.
29. Why is informal organisation needed?
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The speed of communication flow through the informal channels isfaster than formal channels. Many tasks which cannot be accomplished byformal organisation can be completed by informal organisation. Informalorganisation encourages cooperation between people. Informal organisationprovides job satisfaction, personal attachment and status to workers. Thus,informal organization is needed for any organisation.
30. Name the different types of organization structure.
i. Line organizational structure
ii. Line and staff organizational structure
iii. Functional organizational structure
iv. Committee structure
31. Define line organization.
According to Lunday,
Line organization is characterized by direct lines of authority flowingfrom top to bottom of the organizational hierarchy and the lines ofresponsibility flowing in an opposite but equally direct manner.
32. Give two examples of line organization.
i. Military
ii. Small enterprises
33. What do you mean by line and staff organisation?
In line and staff organisation, the line authority remains the same as itdoes in the line organisation i.e. the authority flows from top to bottom andthe line executives perform the major functions, staff support and advise theline executives.
34. State the different types of staff in line and staff organisations.
i. Personnel staff
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ii. Specialized staff
iii. General staff
35. What are the merits of line and staff organization?
i. There are good chances for growth of the business because the entiretask is divided systematically.
ii. The discipline and control is better in such organisations.
iii. As the resources are utilised fully, wastages are eliminated.
36. What is the necessity of staff authority in line organizations?
At some point of growth of the organisation there will be a need forspecialists to provide advice and support to the organisation. Hence, staffauthority is needed in line organizations.
37. What is ‘line relationship’ in line and staff organizations?
In line and staff organisations, the line authority remains the same asit does in the line organisations i.e. the authority flows from top to bottomand the line executive perform the major functions, staff support and advisethe line executives.
38. What are the limitations of line and staff?
i. Production cost in line and staff organisation is very high because ofthe high salaries of staff executives.
ii. Staff executives do not have any authority. So, they are unable toimplement a policy or plan.
iii. Conflict will be more in such organisation because authority andresponsibility are not clearly defined.
iv. Line and staff organisation is not suitable for small organizations.
39. What is meant by functional organisation structure?
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Grouping activities according to the functions of management isknown as functional organisation structure. The basic organizationalfunctions are finance, accounting, purchasing, production and marketing. Infunctional organisation, a staff executive is given authority over other peopleaccording to his specialization. Each function should be controlled by onespecialist of the concerned field.
40. What is meant by functional authority?
In functional authority, each function is controlled by one specialist ofthe concerned field. A staff executive is given authority over other peopleaccording to his specialization. The specialist is an expert in a particularfield and workers will be controlled by him.
41. What are the characteristics of functional organisation?
i. Each area is divided according to functions.
ii. Each function is performed by specialists.
iii. Functional organizations cover only specific task areas.
iv. It covers only specific task areas
42. Enumerate the advantages of functional organisation.
i. Specialization
ii. Quick training of workers
iii. Scope for research and growth of the industry
iv. Expert guidance reduces the accidents and wastage of materials.
43. What is meant by committee organisation?
A committee is a tool for the development of ideas to solve problemsand recommendations of policy and procedure. It brings better plans andpolicies for operations and results in better cooperation in their execution.
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The final decision to put committee recommendations into action rests withthe line.
44. Define staffing.
Staffing function is defined as filling and keeping filled positions inthe organizational structure. This is done by identifying number ofemployees required, analyzing the number of employees presently working,recruiting, selecting, placing, promoting, appraising, planning the careers of,compensating and training of both candidates and existing employees so thatthey can accomplish their tasks effectively and efficiently.
45. List out the functions of staffing in HRD.
i. Human resources are utilised optimally.
ii. Skilled and talented people are procured by staffing.
iii. Staffing helps individuals to achieve their personal goals.
iv. Staffing improves employer-employee relationships.
46. What do you mean by career strategy?
The career plan which is designed to utilize strengths and overcomeweaknesses in order to take advantage of career opportunities is known ascareer strategy.
47. Define recruitment.
According to Edwin B. Flippo,
Recruitment is the process of searching the candidates foremployment and stimulating them to apply for jobs in the organization.
48. What are the internal sources of recruitment?
The internal sources of recruitment are
i. Temporary workers
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ii. Promotion
iii. Transfer
iv. Apprentice
v. Dependents
vi. Past employees
49. Define selection.
Selection is the process of choosing the most suitable worker for thejob. The aim of selection process is to determine whether a candidate meetsthe qualification for a specific job and to choose the candidate who is mostlikely to perform well in the job.
9. List out the various steps involved in selection process.
i. Preliminary screening of applicants
ii. Preliminary interview
iii. Application blank
iv. Checking references
v. Employment tests
vi. Psychological tests
vii. Employment interview
viii. Final approval/ selection
ix. Placement
x. Induction
50. State the various psychological tests used in selection process.
i. Intelligence tests
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ii. Proficiency or aptitude tests
iii. Personality tests
iv. Vocational tests
v. Achievement tests
51. What are the various types of interviews?
i. Structured interview
ii. Unstructured interview
iii. Semi structured interview
iv. Stress interview
v. Group interview
vi. Depth interview
52. What do you mean by interview?
The interview, one of the most helpful tools in the selection processprovides the opportunity for meeting the applicant and observing his verbalability, appearance, general personality and attitude as well as chances to gettogether and to talk it over.
53. Define induction.
Induction is concerned with introducing or orienting a new employeeto his work-group, supervisor and the organisation. It is the beginning of thefusion process which helps integration between the organisation goals andthe personal goals of the new employee. It generates a feeling ofbelongingness to the organization.
54. State the purpose of induction.
i. To build the new employee’s confidence in the organization.
ii. To promote a feeling of belonging and loyalty to the organization.
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iii. To eliminate false impressions about the organizations from the newemployee’s mind.
iv. To give the new entrant the information he needs such as location ofrestrooms, cafeteria, work time, leave rules, etc.
v. To foster a close relationship between the old and new workers andsupervisors.
55. Define career development.
Career development is the systematic process of growth anddevelopment by which individuals develop their interests and abilities.
56. List out the various stages involved in career development.
i. Exploratory stage
ii. Establishment stage
iii. Maintenance stage
iv. Stage of decline
57. Define performance appraisal.
According to Spriegal,
Performance appraisal is the process of evaluating the employee’sperformance on the job in terms of the requirements of the job.
58. Give any two characteristics of performance appraisal.
i. Performance appraisal is a continuous process by which evaluationsare periodically made.
ii. It is a systematic evaluation of employee’s strengths and weaknessesin terms of job requirements.
59. State any two objectives of performance appraisal.
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i. To assess the ability of the employee and to make use of his talent inthe present job.
ii. To prove the justification of different rates of wages to differentworkers according to their abilities.
60. State the various types of performance appraisal.
i. Comprehensive review or approval
ii. Progress or periodic reviews
iii. Continuous monitoring
61. Write a short note on periodic appraisals.
Periodic appraisals are conducted at regular intervals. The periodic reviewsare conducted to identify problems and barriers in key result areas. These reviewsimprove the communication between superior and subordinates.
62. Give the definition of training.
According to Edwin B. Flippo,
Training is an act of increasing the knowledge and skills of an employee fordoing a particular job. Training involves the development of skills that arenecessary to perform a specific job. Its purpose is to achieve a change in thebehavior of those trained and to enable them to do their jobs better.
63. What are the reasons for training needs?
i. Technology changing at a fast pace
ii. Quality conscious customers
iii. Greater productivity
iv. Stable workforce
v. Increased safety
vi. Better management
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64. What are the various types of training?
i. Induction or orientation training
ii. Job training
iii. Apprenticeship training
iv. Internship training
v. Refresher training or retraining
vi. Training for promotion
65. What is meant by retraining? Why is it needed?
Retraining is the process of providing training to employees who havelong been in the service of an organisation and have underwent training earlier.Retraining becomes necessary when the knowledge and skills of employeesbecome obsolete due to rapid change in technology.
66. State any two objectives of training.
i. To prepare workers for higher jobs by developing advanced skills inthem.
ii. To make the workers handle materials and machinery efficiently.
67. Define the term ‘on-the-job training’.
Under this method, the worker is given training at the workplace by hisimmediate supervisor. It is suitable for imparting skills that can be learned in arelatively short period of time. It is based on the principle of ‘learning by doing’ inan actual work environment.
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UNIT IV
DIRECTING
1. What is meant by the term directing?
Directing may be defined as the process of instructing, guiding andinspiring human factors in the organization to achieve organizationobjectives. It is not only issuing orders and instruction by a superior to hissubordinates but also including the process of guiding and inspiring them towork effectively.
2. State the important characteristics of directing.
i. Directing is an important managerial function through which themanagement initiates actions in the organization.
ii. It is performed at all levels of management. Every manager in theorganization performs his duties both as superior and a subordinate.
iii. It is a continuous process and it continues throughout the life of theorganization.
iv. It has dual objectives. It aims at getting work done by thesubordinates and the other hand, to provide superiors opportunities forthe same more important work which their subordinates cannot do.
3. Mention any two scope of directing in the organization.
i. Directing integrates the employee’s individual efforts to make iteffective to achieve organisation objectives, since each individual’sperformance affects the performance of others in the organisation.
ii. Without having proper motivation, leadership and communication,individual’s capability and potential may not be fully utilized.Motivation, leadership and communication are the elements ofdirecting. Therefore, directing provides the way to utilize capabilityof the individual and attempts to get maximum benefits out of them.
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4. List down the human factors in managing.
i. Multiplicity of roles
ii. Individuality
iii. Personal dignity
5. Define creativity.
Creativity is defined as the ability to produce new and useful ideasthrough the combination of known principles and components in novel andnon obvious ways. Creativity exists throughout the population, largelyindependent of age, sex and education.
6. Mention the steps involved in creative process.
i. Saturation
ii. Preparation
iii. Frustration and incubation
iv. Inspiration or illumination
v. Verification
7. List out some of the characteristics of creative people.
i. Self-confidence and independence
ii. Curiosity
iii. Approach to problems
iv. Some personal attributes
8. Define innovation.
Innovation means the use of new ideas. These new ideas may bedeveloped through creativity. In an enterprise, innovation can meandeveloping a new product or service, or a new way of doing things.
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Innovation is not only relevant to high-tech enterprises but also crucial forold-line, traditional companies which may not service without the infusionof innovation.
9. State the situations that prompt the adoption of innovation.
i. The unexpected event, failure or success.
ii. The fact that the difference between what is assumed and what reallyis.
iii. The process or task that needed improvement.
iv. Change in the market or industry improvement.
v. Change in the market or industry structure.
vi. Change in human population.
vii. Change in meaning or in the way things are perceived.
viii. Innovation based on knowledge.
10.How are problems solved by creative tool?
Creativity tools are designed to help you devise, creative andimaginative solutions to problems. It helps you to spot opportunities thatyou might otherwise miss.
11.What is a SCAMPER tool?
SCAMPER is a checklist that helps us to think of changes. We canmake to an existing product to create a new one. These changes can be usedeither as direct suggestions or as stating points for lateral thinking.
12. What does SCAMPER stand for?
i. S- Substitute- components , materials, people
ii. C- Combine – mix, combine with other assemblies or services,integrate
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iii. A- Adapt- alter, change function, use part of another element
iv. M- Modify- increase or reduce in scale, change shape, modifyattributes (e.g. color)
v. P- Put to another use
vi. E- Eliminate- remove elements, simplify , reduce to core functionality
vii. R- Reverse- turn inside out or upside down, also use of reversal
13. What is meant by reframing matrix?
Reframing matrix is a simple technique that helps to look at businessproblems from a number of different viewpoints. It expands the range ofcreative solutions that you can generate. The approach relies on the fact thatdifferent people with different experience approach problems in differentways.
14. State the function of mind mapping tool.
This tool is similar to concept fan except looking one step back frommain topic. A mind map consists of a central word or concept with 5 to 10main ideas that relate to that word, similar to creating a spider-web.
15. Mention the use of DO IT process for creativity.
DO IT is a process for creativity. DO IT bundles aspects of creativethinking together, introduce formal methods of problem definition andevaluation. These help to get the best out of the creativity techniques. DOIT is an acronym that stands for:
i. D- Define problem
ii. O- Open mind and apply creative techniques
iii. I- identify best solution
iv. T- Transform
16. What are the steps involved in simplex tool?
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i. Problem finding
ii. Fact finding
iii. Problem definition
iv. Idea finding
v. Selection and evaluation
vi. Planning
vii. Sell data
viii. Action
17. Distinguish between creativity and innovation.
Creativity Innovation
1. Creativity is the ability tovisualize, generate andimplement new ideas.
The effort of an individual or anorganization to use new ideas todevelop new products or new usesfor existing products or services isknown as innovation.
2. Creativity is essential to makedecisions or planning.
Innovation is essential to makenew products and to satisfy theircustomers.
18.Define brainstorming.
Brainstorming is a technique of developing many creative solutions toa problem. It works by focusing on a problem, and then coming up withmany radical solutions to it. The essence of brainstorming is a creativeconference, ideally of 8 to 12 people meeting for less than an hour todevelop a long list of 50 or more ideas. Suggestions are listed withoutcriticism on a blackboard or newsprint as they are offered; one visible idealeads to others. At the end of this session, participants are asked how theideas could be combined or improved.
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19. Differentiate innovation and invention.
Innovation means the use of creative ideas.
Invention means really finding new things which are not alreadyavailable.
20. How can harmonizing objectives be achieved?
i. Mutual trust
ii. Cooperation and understanding
iii. Worker’s participation in management
iv. Balancing the objectives of the organisation with those of individuals
21.Define ‘multiplicity of roles’.
Individuals are not only the productive factor in management’s plans.They are members of a social system of many organisations. This refers tothe ‘multiplicity of roles’ played by individuals in organisations.
22. Define motivation.
In the opinion of Stephen P. Robbins,
‘Motivation is the willingness to exert high levels of effort towardorganizational goals conditioned by the effort ability to satisfy someindividual need’
23.Distinguish between motivation and satisfaction.
Motivation Satisfaction
1. Motivation is the process ofinspiring and actuating theworkers to accomplish theobjectives of the organization.
Satisfaction is the end result ofmotivation. It is the happiness thatcomes after motivation.
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2. Motivation leads to higher levelsof productivity.
Satisfaction makes changes in thebehavior of employees. Afterattaining the goals, everyone getshappiness.
24. Mention the importance of motivation.
i. Proper utilization of human resources possible since it inspiresemployees to make best possible use of different factors ofproduction.
ii. Proper motivation improves the efficiency of operation.
iii. Motivation creates a willingness on the part of workers to do the workin a better way.
25. State the different types of motivation.
i. Positive motivation
ii. Negative motivation
iii. Extrinsic motivation
iv. Intrinsic motivation
26.What is power motive?
Intrinsic motivation is called as power motive. Intrinsic motivation isavailable at the time of performance of work. These motivations provide asatisfaction during the performance of the work itself. Some of the intrinsicmotivations are praise, recognition, responsibility, esteem, power, status,participation, etc.
27.Define morale.
M.S. Viteles defines morale as an attitude of satisfaction, with a desireto continue in and willingness to strive for the goals of a particular group ororganisation.
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28. What are the factors determining the morale of a work group?
i. A feeling of togetherness
ii. Need for a clear goal or objective to be achieved
iii. Expectation of success towards the attainment of the goal
iv. Feeling of each member within the group that he has a meaningfultask to perform for achieving the goals
v. Supportive and simulative leadership
29. Mention the various factors involved in using motivational techniques.
i. Money
ii. Participation
iii. Quality of working life
30. State the different theories of motivation.
i. McGregor’s Theory X and Theory Y
ii. Theory Z
iii. Maslow’s hierarchy of needs theory
iv. Herzberg’s motivation- hygiene theory
v. McClelland’s needs theory
vi. Expectancy theory
vii. Equity theory
viii. Skinner’s behaviouralist- reinforcement theory
ix. Alderfer’s ERG theory
x. Carrot and Stick approach of motivation
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31. Mention the two categories of motives.
The two categories of motives are:
i. Primary needs: Physiological requirements such as food, sleep, water andshelter
ii. Secondary needs: Self esteem, status, affection, accomplishment andaffiliation with others
32. Distinguish motivators and hygiene factors.
Hygiene factors:
According to Herzberg, maintenance or hygiene factors are necessary tomaintain a reasonable level of satisfaction among employees. These factors do notprovide satisfaction to the employees but their absence will dissatisfy them.Therefore, these factors are called dissatisfiers. Herzberg identified somemaintenance or hygiene factors as
i. Company policy and administration
ii. Technical supervision
iii. Interpersonal relations with subordinates
iv. Salary
v. Job security
vi. Personal life
vii. Working conditions
viii. Status
ix. Interpersonal relations with superiors
x. Interpersonal relations with peers
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Motivators:
Motivational factors create satisfaction to the workers at the time of presencebut their absence does not cause dissatisfaction. Herzberg identified somemotivational factors as
i. Achievement
ii. Recognition
iii. Advancement
iv. Opportunity for growth
v. Responsibility
vi. Work itself
Since these factors increase level of satisfaction in the employees, these can beused in motivating them for higher output.
33. Give the meaning of social needs.
Social needs are for love, friendship, exchange of feelings and grievances,recognition, conversation, belongingness, companionship, etc. Social needs tendto be stronger for some people than for others and stronger in certain situations.
34. State the Maslow’s hierarchy of needs.
Maslow viewed human needs in the form of hierarchy. The hierarchies ofneeds are
i. Physiological needs
ii. Safety needs
iii. Social needs
iv. Esteem needs
v. Self actualization needs
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35. Describe the relationship of hygiene factors, motivation factors and jobenrichment.
The factors which give rise to satisfaction are called motivation factors.They include recognition, achievement, personal growth and challenging work.
The factors which give rise to dissatisfaction are called hygiene factors.They include salary, working conditions, and company policy and job security.
The motivation factors are related to job content. So job enrichment is usedto improve motivation factors. The hygiene factors are more related toenvironment rather than job content.
36. List the three types of basic motivating needs proposed by McClelland.
i. Need for power
ii. Need for affiliation
iii. Need for achievement
37. What are the two assumptions made on equity theory?
i. Individuals make contributions for which they expect certain rewards.Inputs include such things as the individuals past training andexperience, special knowledge, personal characteristics, etc.Outcomes or rewards include pay, recognition, status, prestige, etc.
ii. Individual compares his input-outcome ratio with the input-outcomeratio of other members of his level or status in the organisation. If theindividual feels that his ratio is equal to that of others, there is equity.Therefore, he feels happy and gets motivated. If the ratio issignificantly less than those of others, the individual feels underpaidand frustrated. If the ratio is significantly more, the individual feelsoverpaid and guilty. He is likely to reduce his input of effort to createequity. Equity relationship can be expressed by
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Outcomes by a person = Outcomes by another person
Inputs by a person Inputs by another person
38. State any two merits of equity theory.
i. This theory makes managers realize that equity motive tends to be one of themost important motives of the people in the organization.
ii. Feelings or perceptions in equity are important factor in work setting.Management should take necessary steps to develop the perceptual skill ofthe people.
39. Define theory-X.
McGregor’s theory –X is concerned with sets of assumptions about humanbehavior. Theory- X assumptions are:
i. Employees are inherently lazy and will avoid work if they can.
ii. They lack ambition and dislike responsibility.
iii. They must be controlled, directed and threatened with punishment toachieve organizational objectives.
iv. They are by nature resistant to change and they are not very bright.
40. What are the two important assumptions made on Y theory?
i. Work is as natural as play or rest. The average human being has thetendency to work.
ii. External control and threat of punishment are not only means ofreaching the objectives of organisation. Man will have self-directionand control. By this, organizational objectives can be achieved.
41. Compare Theory X and Theory Y.
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Theory X Theory Y
1. Theory X is pessimistic and rigid. Theory Y is optimistic, dynamic andflexible.
2. People will never like to do workand they lack ambition and dislikeresponsibility.
People like working. Work is asnatural as play or rest for them. Theyaccept responsibility under properconditions.
3. They must be controlled, threatened,directed with punishment to achieveorganizational objectives.
They do not have to be controlled ordirected so long as they arecommitted to the organizationalobjectives.
4. They are by nature resistant tochange and not very bright.
People are able to exerciseimagination and creativity in thesolution of organizational problems.
42. Mention any two leadership qualities.
(Or)
What are the four basic ingredients of leadership skill?
i. Physical traits: Activity, energy, appearance and height.
ii. Intelligence and ability traits: Judgment, knowledge, intelligence andability.
iii. Personality traits: Self-confidence, self-control, enthusiasm, self-monitoring, creativity, innovative, genuineness and originality.
iv. Work-related characteristics: Achievement drive, task orientation, drivesfor responsibilities and initiative.
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v. Social characteristics: Supervisory ability, cooperativeness, tactics,diplomacy, popularity, prestige.
43. What are the basic ingredients of leadership skill?
i. The ability to use power.
ii. The ability to understand people having different motivation atdifferent times and in different situations.
iii. The ability to inspire the followers to do work more.
iv. The ability to develop an organizational climate conducive toresponding and work.
44. Who is a leader?
Leader is one who guides or influences the behavior of others. People whoare guided or influenced are called the followers.
45. Explain leading.
Leading is the process of instructing, counseling, guiding and motivating thehuman factor to achieve organizational goals effectively.
46. Define leadership.
Leadership is the process where a person exerts influence over others andinspires, motivates and directs their activities to achieve goals. Leadership is thedynamic process whereby one individual in a group is not only responsible for thegroup’s result but actively seeks the collaboration and commitment of all the groupmembers in achieving group goals.
47. Mention the various types of leadership styles on the basis of authority.
i. Autocratic leadership
ii. Democratic or participative leadership
iii. Laissez-faire leadership
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iv. Benevolent autocratic leadership
v. Supportive leadership
48. Differentiate between autocratic and democratic leadership.
Autocratic leadership Democratic leadership
1. Autocratic leader is called ‘TheoryX’ leader.
Democratic leader is called ‘TheoryY’ leader.
2. Decision making is centralized andno quick decisions are possible.
Decentralized decision making andslow process of decision making.
3. Punishment and threats are used. Rewards and involvement are used.
4. It is more efficient under short runand emergency conditions.
It is efficient in the long run.
49. Define autocratic leadership.
Autocratic leadership is authoritative, task oriented and restrictive.Autocratic leader accomplishes tasks by threatening or punishing his subordinates.He maintains a highly critical and negative relation with his subordinates.
50. Why is leadership essential in an industrial organization?
i. To secure cooperation among employees.
ii. Creating confidence in the minds of employees.
iii. To provide a good working climate.
iv. To motivate the followers to do work more.
51. List out the theories of leadership.
i. Trait theory
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ii. Behavioral theories
iii. Situational or contingency theory
52. What do you mean by legitimate power?
Legitimate power is the influence based on the manager’s authority resultingby their management position in the organization’s hierarchy. For example,parents, teachers, police, etc. have legitimate power only when their authority isaccepted in the positions they held.
53. State the characteristics of a laissez- faire leader.
Laissez- faire leader gives complete freedom to the group and he does notprovide any leadership. He assumes the role of just another member of the group.He does not establish any policy or procedure to do the job. Each member of thegroup is left alone. Laissez- faire leadership can function effectively if theemployees are sincere and devoted to work.
54. Distinguish between a leader and a manager.
Leader Manager
1. Leader leads people. Manager manages things.
2. Leader can use his/her informalinfluence.
Managers hold formal positions.
3. Leaders create a vision and inspireothers to achieve this vision.
Managers achieve results by directingthe activities of others.
4. Leader possesses non-sanctionedinfluencing ability.
Manager enjoys formal designatedauthority.
5. Leader inspires enthusiasm. Manager engenders fear.
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55. Mention the importance of leadership.
i. Motivating employees
ii. Leader develops team work
iii. Better utilization of manpower
iv. Creating confidence to followers
v. Directing group activities
vi. Building morale
vii. Maintaining discipline
56. State something about weakness of trait theory.
i. The trait theory did not classify the most important traits and least importanttraits.
ii. The trait theory does not mention the particular traits or characteristics thatseparate leaders from non-leaders.
iii. There is no direct relationship between personal traits and success of leader.
iv. The same traits cannot be applied to every situation.
v. Trait theory does not distinguish between traits which are required to acquireleadership and traits which are needed to maintain leadership.
vi. Trait theory does not analyze the behavioral patterns.
57. List out few leadership traits.
i. Leadership based on use of authority
ii. Managerial grid
iii. Leadership as a continuum
iv. Michigan studies
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v. Ohio state university studies
vi. Harvard university studies
58. State House’s path- goal approach.
Leaders are effective because of the influence on followers’ motivation,ability to perform and their satisfaction.
59. What are the advantages of democratic leadership?
i. Better decisions can be made because ideas and suggestions of employeesare considered in decision making.
ii. Creativity, knowledge and experience of subordinates can be used indecision making.
iii. People get job satisfaction and morale.
iv. Two way communications improve the understanding between superior andsubordinates.
v. Individual abilities can be developed through participation.
vi. Subordinates feel more committed to organizational objectives. There is lessresistance to managerial actions.
60. State a few functions of leaders.
i. Leader develops team work.
ii. Leader is an appropriate counselor.
iii. Leader is a representative of subordinates.
iv. Leader uses power properly.
v. Leader uses time well.
61. List out the different types of power.
i. Legitimate power
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ii. Reward power
iii. Coercive power
iv. Referent power
v. Expert power
62. What is noise in a communication system?
Anything which affects the communication process is known as noise.It may be in the sender, the transmission or the receiver stage. If anyone isaffected, the proper communication will not reach the receiver. To ensureeffective communication, we have to provide noiseless environment. Inaddition to this, the effectiveness of communication must be checked by thesender by feedback. It is done for checking the information whether it iscorrectly reached or not. Examples of noise are environment, faultyencoding, interruptions in the channel, inattention, faulty decoding andincorrect gestures or postures.
63. Define communication.
Communication is the process of transmitting ideas, facts, opinionsand feelings to others. Communication is a mutual interchange process thatoccurs between two or more persons.
64. Define effective communication.
The communication after removing the barriers in communicationprocess and channels is known as effective communication. When themessage sent by the sender to the receiver is understood by the receiver inthe same sense, it is also called effective communication.
65. Bring out the benefits and drawbacks of electronic media in communication.
Benefits:
i. Faster than conventional methods of communication.
ii. Communication over long distances is possible.
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iii. Productivity will be more.
iv. In telephonic conversation, manager can clarify doubts and he can come to aconclusion.
v. Quality of transmission is high.
Drawbacks:
i. Initial equipment cost is very high.
ii. Equipment fault directly affects communication.
iii. Delay may occur due to heavy traffic in the network.
iv. Quality of information is less compared to other electronic media.
66. Mention the different types or forms of communication.
I. Based on communication flow:
i. Downward communication
ii. Upward communication
iii. Horizontal communication
iv. Diagonal communication
II. Based on channel:
i. Formal communication
ii. Grapevine or Informal communication
III. Based on expression:
i. Written communication
ii. Oral communication
iii. Non verbal communication
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67. List a few suggestions for managers to overcome barriers to communication.
i. Regulate the flow of information
ii. Encourage feedback
iii. Simplify the language
iv. Listen actively
v. Constraints negative emotions
vi. Use nonverbal cues
vii. Use the grapevine
68. Mention the elements of communication process.
i. Sender/source
ii. Encoder
iii. Transmission channel
iv. Receiver
v. Decoder
69. State the characteristics of oral communication.
i. Oral communication involves conversation.
ii. It can be made through telephones, intercoms or dictating machines.
iii. Oral communication can be informal.
iv. It can be planned or accidental.
70. Define non-verbal communication.
Non-verbal communication is neither in an oral format nor in a writtenformat and it does not involve words. Smile, gesture, body language, facial
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expressions, physical appearance and a fist can be considered as a non-verbalcommunication.
71. List out the important electronic media which is useful for communication.
i. Telecommunication
ii. Telephone answering machines (voice mail)
iii. Facsimile (FAX) Machines
iv. Teleconferencing
v. Closed Circuit Television Systems
vi. Internet
vii. Electronic Mail systems
viii. Electronic typewriters
ix. Electronic Bulletin Boards
x. Computers (Main frame, mini and personal)
xi. Cellular telephones
72. List any four methods of non-verbal communication.
Facial expressions, eye contact, dress, posture, gestures, handshake,proxemics, chronometry, etc. are some of the methods of non-verbalcommunication.
73. State the need for communication.
i. Basis for planning
ii. Basis for decision making
iii. To perform managerial functions effectively
iv. To facilitate coordination among workers
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v. To develop understanding between superiors and subordinates
vi. To motivate workers
74. Note down the various communicating networks.
i. Simple chain network
ii. Wheel or star network
iii. ‘Y’ network
iv. Circular network
75. Differentiate single and multiple channel networks.
Single channel communication Multiple channel communication
1. The communication is allowed ononly one path called as lineauthority. It is simply referred asthrough proper channel.
The communication is allowed inmore than one path.
2. Communication flow is slow. Communication flow is faster.
3. Easy to maintain, orderly in nature. Potential problems may occur.
4. Miscommunication is reduced. Miscommunication is high.
76. State the advantages of oral communication.
i. It enables the communicator to see the immediate response of the receiver.
ii. This provides immediate feedback.
iii. People can ask questions and clarify points.
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iv. A meeting with superior may give a feeling of importance to thesubordinates.
v. It develops a friendly environment, cooperation and team spirit.
vi. It is more suitable under emergency conditions.
77. What are the barriers involved in effective communication?
i. Lack of planning
ii. Semantic distortion
iii. Selective perception or filtering
iv. Fear and emotions
v. Distrust and threat
vi. Timing of communication
vii. Overloading of communication
viii. Loss by transmission and poor retention
ix. Status symbols
x. Poor listening and premature evaluation
xi. Poorly expressed messages
xii. Unclarified assumptions
xiii. Faulty organisation
xiv. Barriers in the international environment
78. State the important rules for effective communication.
i. Clarify your ideas before communicating
ii. Examine the true purpose of communication
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iii. Consider the physical and human setting in which communication will takeplace
iv. Consult with others, when appropriate, in planning communication
v. Be mindful of the nonverbal messages you send
vi. Take the opportunity to convey something to the receiver
vii. Follow up the communication
viii. Communicate for tomorrow as well as today
ix. Be sure actions support communication
x. Seek not only to be understood but to understand
79. Why is management by wandering around considered effectivecommunication?
A good management always wants to minimize the conflict with effectivecommunication. For example, negative communication, blaming communication,superior communication, dishonest communication and selective communicationcan be easily avoided by wandering around considered effective communication.
80. List out the different types of grapevine.
i. Single chain grapevine
ii. Gossip grapevine
iii. Probability grapevine
iv. Cluster grapevine
81. Define organizational culture.
Organizational culture can be defined as a pervasive underlying set ofbeliefs, assumptions, values, shared feelings and perceptions which influence theactions and decisions taken by the organizations. The same distinguishes oneorganization from another.
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82. Mention the different types of cultures.
i. Dominant culture and subculture
ii. Strong and weak cultures
83. What do you mean by dominant culture?
A dominant culture is marked by a ser of core values that are shared by amajority of the organizational members. It gives a macro view of an organization’spersonality. It guides the day-to-day behavior of employees.
84. Write a short note on strong culture.
A strong culture is characterized by the organization’s core values beingintensely held and widely shared. The more intensely the core values are shared,the stronger the culture is. The degree of sharedness depends on two factors:orientation and rewards. In order for people to share the same cultural values,orientation programs are organized to tell the new comers about the organization’sphilosophy and method of operation. Reward may be in the form of promotingemployees who hold core values which help everyone understand core values.
85. State any two functions of culture.
i. Culture provides shared patterns of cognitive perceptions or understandingabout the values or beliefs held by the organisation.
ii. It provides a boundary that creates distinctions between one organisation andanother. It helps to identify members and non-members of an organisation.
86. What are the sources of culture?
i. Stories
ii. Rituals
iii. Symbols
iv. Languages
87. Define cultural diversity.
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A variety or multiformity in race, ethnicity, language, tradition, culture,morality and religion existing within a community, organization, or population isknown as cultural diversity. Diversity is the unification of cultures, providingreasons why we are more alike than dissimilar. The coexistence of differentethnic, gender, racial, and socioeconomic groups within one social unit is alsoknown as cultural diversity.
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UNIT V
CONTROLLING
1. Define controlling.
Controlling is the process of checking, regulating, verifying or makingadjustments to keep things on track. Controlling is the process by whichmanagers take preventive or corrective action to ensure that theorganization’s mission and objectives are accomplished effectively andefficiently.
2. State any five types of critical control point standards.
i. Physical standards
ii. Cost standards
iii. Capital standards
iv. Revenue standards
v. Program standards
vi. Intangible standards
vii. Goals as standards
viii. Strategic point control
3. What are the three types of control?
i. Feed forward control
ii. Concurrent control
iii. Feedback control
4. Write a short note on feed forward control.
Feed forward control identifies and prevents problems before theyoccur. It is the control before an activity commences. It prevents
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anticipated problems. Feed-forward control ensures that input quality ishigh enough to prevent problems when the organisation performs its tasks.
5. State the principle of preventive control.
The principle of preventive control can be stated as follows:
‘The higher the quality of managers and their subordinates, the lesser will bethe need for direct controls.’
6. What do you mean by concurrent control?
Concurrent control gives immediate feedback on how inputs areconverted into outputs. Concurrent control allows managers to correctproblems as they occur.
7. What is feedback control?
In feedback control, corrective action is taken after the damageoccurs. Feedback control is gathering information about a finished activity,assessing that information and taking corrective actions to improve similarprocess in the future. It is the process of adjusting future course of action onthe basis of information about past performance.
8. What are the disadvantages of control?
i. Control is expensive and time-consuming process.
ii. Human behavior and employee morale also cannot be measured.
9. Distinguish between feed forward control and feedback control.
Feed forward control Feedback control
1. Feed forward control occursbefore a problem arises.
Feedback control occurs after aproblem is over.
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2. Feed forward systems monitorinputs into a process and inputquality is high enough to preventproblems.
Feedback control systemmeasure outputs and takecorrective measures to improvesimilar processes in the future.
3. The example for feed forwardcontrol is a cash budget made byfinancial manager. Cash budgetis prepared for the next year’scash flow.
The example for feedbackcontrol is inspection and testingof products. After the testresults, corrective actions can betaken.
4. It avoids wastages and improvesproduct quality.
It results in more wastage.
10. What do you mean by critical control points?
Critical control points are the standards against which the actualperformance is to be measured. Effective control requires attention oncritical control points to evaluate the actual performance.
11. Define benchmarking.
Benchmarking is the process of identifying, learning and adoptingoutstanding practices and processes from any organization anywhere in theworld to help an organization improve its performance.
12. List out the different methods of benchmarking.
i. Internal benchmarking
ii. Competitive benchmarking
iii. Functional benchmarking
iv. Generic benchmarking
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13. Define budget.
Budget is a quantitative statement of the plan for a specified period oftime in the future, most typically a period of one year. Budget is aconsolidated statement prepared prior to a definite period of time for thepurpose of obtaining a given objective.
14. What is budgetary control?
Budgetary control is the establishment of budget relating theresponsibilities of executives to the continuous comparison of actual withbudgeted results either to secure by individual action of the objective of thatpolicy or to provide a basis for revision.
15. Write some objectives of budgetary control.
i. It aims at the maximization of profits.
ii. To plan and control the income and expenditure of the organization.
iii. To provide an adequate working capital.
16. State any two benefits of budgetary control.
i. Budgets help management to look at the success or failure of pastbudgets, isolate errors and analyze their causes.
ii. Budgets serve as a means of co-ordination. Budgets integrate thevarious activities of the organization.
iii. Budgets help to minimize waste and unproductive use of financial andother resources. They help to keep expenses under control and toincrease profit.
iv. Budgets motivate employees because employees will know theirresponsibility and standards by which their performance can beevaluated.
17. Write the limitations of budgeting.
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i. Over-budgeting results in rigidity and confusion.
ii. Budgets are based on the forecasts or historical data. Inaccuracy inthe forecast will affect the budget.
iii. A budget can not reveal various inefficiencies of a manager.
iv. Establishing budgetary control in an organisation is very expensiveand it requires money, time and efforts.
18. State the two methods of budgeting.
i. Zero-base budgeting
ii. Performance budgeting
19. What do you understand by zero-base budgeting?
Zero-base budgeting requires the management to take a fresh look atall programmes and activities each year rather than preparing budgets on thebasis of last year’s budget. The zero-base budgeting is constructed from azero base. In zero-base budgeting, last year’s budget allocations are notconsidered as a basis for current year’s budget. In zero-base budgeting, acomprehensive analysis is made every time when a new budget is prepared,based on the changed importance of different variables in the situation. Inzero-base budgeting, the key element is future-objective orientation of pastobjectives.
20. Define performance budgeting.
Performance budget is input or output budget or costs/results budget.It is mainly used in government. Performance budgeting controls andcoordinates the use of resources for a specified period.
21. What are the classifications of budgets?
i. Functional budgets
ii. Transaction types
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iii. Activity types
iv. Time interval basis
22. Mention the various types of functional budgets.
i. Sales budget
ii. Production budget
iii. Material budget
iv. Labor budget
v. Manufacturing overheads budget
vi. Administrative overhead budget
vii. Distribution overhead budget
viii. Cash budget
23. How do you classify budgets on the basis of time?
i. Continuous budget
ii. Periodic budget
24. State the types of transaction budgets.
i. Operating budget
ii. Capital budget
25. Give examples for activity level budgets.
i. Flexible budget
ii. Fixed budget
iii. Master budget
26. What do you mean by master budget?
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All the functional budgets are collected into one budget known asmaster budget. Master budget is a statement of budgeted profit and losstogether with a projected balance sheet. The master budget incorporates allthe functional and operational budgets such as sales budget, productionbudget, material budget and overheads budget, etc.
27. What do you understand by ‘flexi-budgets’?
Flexi-budget is otherwise known as variable budget. Flexible budgetreflects the changes in expenditure as a result of changes in volume ofproduction.
28. Write some advantages of flexible budgets.
i. Flexible budget is a useful tool for controlling costs.
ii. It is more realistic and practical.
iii. It traces the impact of various levels of activity on profits.
29. What are the steps for the effective implementation of budgetary control?
i. Support of top management
ii. Flexibility
iii. Budget education
iv. Participation
30. What are the factors which will be considered for the production budget?
i. Production stability
ii. Plant capacity
iii. Time
iv. Sales requirements
31. What is direct labor budget?
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Labor budget provides details about labor requirements in quantitywith estimated costs. Labor budget is the forecast of direct and indirectlabor requirements to meet the demands of the company.
32. What are the data required for preparation of sales budget?
i. Past sales data
ii. Plant capacity
iii. Financial resources available
iv. Raw material available
33. What is cash budget?
Cash budgets are prepared after the completion of all the functionalbudgets. Cash budgets are the total sum of all the functional budgets inmonetary terms. This budget gives an estimate of the anticipated receiptsand payments of cash during the budget period.
34. What is fixed budget?
A fixed budget is a budget designed to remain unchanged. Fixedbudget does not change with changes in activities. Fixed budgets can beprepared for a small period of time. Fixed budget is a budget designed toremain unchanged irrespective of the level of activity actually attained.
35. What are the steps involved in Zero-based budgeting (ZBB) process?
i. Decision package
ii. Ranking
iii. Allocation of resources
36. Explain the significance of ZBB.
i. ZBB is also an educational process that can promote the development ofthe management team.
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ii. Managers tend to evaluate in their operations, efficiency and costeffectiveness not only during the budget cycle but also throughout theoperating cycle.
37. How do use personal observation of budgetary control?
Managers observed their subordinated characters, attitudes and skills.Mistakes committed by the workers can be corrected by the managerdirectly.
38. What is critical point control?
The points selected for critical process is called critical points. Theprinciple of critical point control is one of the most important controlprinciples states. The effective control requires an attention to those factorscritical to evaluate the performance against plans.
39. What is break-even analysis?
Break-even analysis is a method of determining the relationshipbetween total revenues and total costs at various levels of production so as toestablish a breakeven point.
40. State some of the advantages of break-even analysis.
i. Break-even analysis provides the relationship between cost, output andprofit relationship.
ii. It is helpful in forecasting profits.
iii. It is helpful in selecting the best product mix.
41. What is the inter-relationship between planning and control?
The management process begins with planning and ends with control.The planning determines standards for performance. A control helps inachieving them.
42. What is Management by Exception (MBE)?
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Management by Exception (MBE) states that only significantdeviations from established standards should be brought to the notice of themanagement.
43. Write some advantages of management by exception?
i. This is used to identify important problems.
ii. It reduces the unnecessary burden of the top management.
iii. It provides a better utilization of managerial talent and knowledge.
44. Who are the users of financial statements?
i. Shareholders
ii. Creditors
iii. Employees
iv. Trade unions
v. Managers
vi. Economists
vii. Members of parliament
viii. SEBI
ix. Government departments
x. Tax authorities
xi. Financial institutions
xii. Commercial banks
45.What are the limitations of financial statements?
i. The data given in these statements are only approximate.
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ii. Current price changes are not considered for valuing the assets of thebusiness.
iii. Non-monetary factors are ignored while preparing the financialstatements.
iv. Information is incomplete.
v. Qualitative information is ignored.
46.What do you mean by balance sheet?
A balance sheet is the statement which sets out the financialconditions of a business company. Balance sheet contains profit and lossamount which will give vital information about the financial position andoperation of the company. A balance sheet is also described as a statementshowing the sources and application of capital. It is a statement, not anaccount.
47.Write the format of a balance sheet.
X Ltd. Balance sheet as on 31st Dec. 1998
Capital andliabilities
Amount (Rs.) Assets andproperty
Amount (Rs.)
Capital -------------- Fixed Assets --------------
Reserves andsurplus
-------------- Investments --------------
Long termliabilities
-------------- Current Assets --------------
Current -------------- Miscellaneous --------------
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liabilities andprovisions
asset
--------------
--------------
--------------
--------------
48. Give the importance of a balance sheet.
i. The balance sheet is considered to be a more important document thanthe profit and loss account.
ii. The balance sheet gives a clear picture of the financial position of thebusiness.
iii. It reflects the result of all recorded accounting transactions since theenterprises is promoted.
iv. It is a cumulative record of the progress of the business.
49. Define asset.
Asset is the cost which represents the expected future economicbenefits to the business.
50. What are fixed assets?
Fixed assets are those assets used in the business permanently.Examples of fixed assets are buildings, machinery.
51. What do you mean by current assets?
Current assets are assets which are reasonably expected to be realizedin cash. Examples of current assets are cash in bank, D.D.
52.Define liabilities.
Liabilities represent obligations which require a settlement in future.
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53.What are fixed liabilities?
The liabilities that are payable only on the termination of business areknown as fixed liabilities. An example of fixed liabilities is paid up capital.
54. What do you understand from current liabilities?
The liabilities that are payable within a year or due date are known ascurrent liabilities. Examples of current liabilities are bills payable, shortterm bank overdraft.
55. What do you mean by cash flow statement?
A cash flow statement shows the impact of transactions on cashposition of the firm and includes all transactions on cash position of thecompany. The cash flow statement analyses the source and uses of cash inthe company.
56. Write a short note on income statement.
The income statement is also known as profit and loss account. Itperforms a report recording, such as change in income, expenses, profits andlosses as a result of business operation during the year. It summarizes therevenues and expenses of the period.
57. State some of the key words of cost control.
i. Assets
ii. Fixed assets
iii. Current assets
iv. Liabilities
v. Fixed liabilities
vi. Current liabilities
58.Give any two advantages of cash flow statement.
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i. Cash flow statement is useful in the evaluation of cash position of thecompany.
ii. It helps the management to plan the repayment of loan, and long termplanning.
59. Define production.
Production is defined as the step-by-step conversion of raw material intofinished products through chemical or mechanical processes to create the finishedproduct. For example, copper exists in nature as an ore. It is converted into copperplates by chemical process.
60. List out the objectives of purchasing department.
i. Better purchasers can save a firm’s financial resources.
ii. By scientific purchasing, cost would be reduced and in turn it will alsoreduce the inventory asset base.
iii. The effectiveness of the purchasing function will have an impact in otheroperating results.
iv. Purchasing uses majority of a firm’s financial resources to procure materialsfor manufacturing processes.
61. Mention the types of special purchase systems.
i. Forward buying
ii. Tender buying
iii. Blanket order
iv. Zero stock
v. Rate contract
62. List out the various methods of purchasing.
i. Purchasing according to the requirement
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ii. Price forecasting method
iii. Purchasing for some definite future period
iv. Market purchasing
v. Speculative purchasing
vi. Contract purchasing
vii. Scheduled purchasing
viii. Public buying
ix. Tender purchasing
63. Define maintenance control.
Maintenance control is the process of keeping the machine andequipment in good working condition, so that the efficiency of the machineis retained and its life is increased. Plant maintenance control is acombination of actions carried out by an organization to replace, repairservice the machineries, components or their groups in a manufacturingplant, so that it will continue to operate satisfactorily.
64.State the basic functions of maintenance.
i. Inspection
ii. Repair
iii. Overhaul
iv. Lubrication
v. Salvage
65. Mention the two types of maintenance practices.
i. Breakdown maintenance
ii. Preventive maintenance
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66. What do you mean by breakdown maintenance?
In the case of breakdown maintenance, the equipment is generallyattended to only when it breaks down. Only when it becomes out of order, itis repaired and set right. Next maintenance is down when it breaks downagain.
67.State any two disadvantages of breakdown maintenance.
i. Planning of maintenance work is not possible.
ii. Distribution of work load is difficult.
iii. Result is imbalanced utilization of maintenance staff.
68.Define preventive maintenance.
Preventive maintenance is a systematic maintenance procedure wherein the condition of the plant is constantly watched through a systematicinspection and preventive action is taken to reduce the incidence ofbreakdown.
69.Compare preventive and breakdown maintenance.
Breakdown maintenance Preventive maintenance
1. Maintenance is done afterbreakdown.
It is done to prevent breakdown.
2. The time of breakdown isunanticipated. So themaintenance cannot be planned.
Maintenance work is planned andscheduled in a well advancedmanner.
3. Cost due to downtime is more. No downtime.
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4. Production loss takes place. No production loss.
5. It affects the quality of the goodsproduced by that equipment andmachineries.
Preventive maintenance improvesthe quality of the goods.
6. The breakdown maintenancecannot be planned and scheduledas systematically and effectivelyas preventive maintenance.
Preventive maintenance is plannedand scheduled systematically andeffectively.
70.Write any four advantages of preventive maintenance.
i. Reduced breakdown and down time.
ii. Lesser overtime to maintenance people.
iii. Greater safety to workers.
iv. Low maintenance and repair cost.
71.Define quality control.
Quality control is the procedure that is followed to achieve andmaintain the required quality. Quality control aims at prevention ofproducing defective products.
72.List out the dimensions of quality.
i. Performance
ii. Features
iii. Conformance
iv. Reliability
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v. Durability
vi. Service
vii. Response
viii. Reputations
73.What do you understand by statistical quality control (SQC)?
Statistical quality control (SQC) means controlling the qualitycharacteristics of a product or process using statistical method.
74.Mention the types of control charts used in statistical quality control.
i. Control charts for variables
ii. Control charts for attributes
75.Write a short note on control charts for attributes.
Control charts for attributes are used when the parameter undercontrol is the proportion or fraction of defectives. Control charts for thenumber of defects per unit are used when a single defect may not be of greatsignificance but a large number of defects would add up to a defectiveproduct.
76.List at least four advantages of statistical quality control.
i. Improvement in product quality
ii. Reduction of scrap and rework
iii. Product quality is uniformly maintained
iv. SQC satisfies production department and the customer
77. Define the term productivity.
Productivity is defined as the ratio of output produced to the inputresources utilised in production. Productivity is an attitude of mind;
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certainty of being able to do better today than yesterday; continual effort toapply new techniques and methods.
Productivity=Output produced
Input resources
78.Define operations management.
Operations management is defined as the decision making thatinvolves decision making, planning and management of many factors thataffect operations.
79. Write some of the requirements that must be fulfilled to ensure the JITmethod of work.
i. The quality of the parts should be very high; a defective part can holdup the assembly line.
ii. There must be smooth relationship between suppliers.
iii. Suppliers should be located near the company.
80. What are the uses of computers in handling the information?
i. Computers are used in processing financial information such asaccount statements, pay roll and capital budgeting.
ii. Forecasting information can be handled by computers.
iii. Design information can also be obtained with the help of computer.
81. What is MIS?
MIS is defined as an integrated, user-machine system to provideinformation to support operations, management and decision-makingfunctions in an organization.
82.Define JIT.
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JIT is defined as the philosophy that focuses attention on eliminatingwaste by purchasing or manufacturing just enough of the right items at theright time.
83. What are Quality circles?
Quality circles are small groups of people doing similar work whotogether with their superiors voluntarily meet for an hour a week to studyand solve work related problems which affects them.
84. What do you mean by CIM?
The integration of computer aided design, computer aidedmanufacturing and computer aided process planning is known as ComputerIntegrated Manufacturing (CIM).
85. What is internal audit?
Internal audit is defined as the systematic and independentexamination to check whether these planned arrangements are implementedeffectively to achieve required objectives. Internal audit is done by internalauditors who are an employee of the organization. He examines theobjectives, policies, plans, procedures and performance of the management.
86.What are the traditional techniques of control?
i. Personal observation
ii. Break-even analysis
iii. Statistical reports
iv. Budgetary reports
87.Mention the modern techniques of control.
i. Management audit
ii. Return on Investment (ROI)
iii. PERT and CPM
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iv. MIS
v. Human Resource Accounting
88. What do you mean by PERT and CPM?
In both techniques, a project is decomposed into activities and then allactivities are integrated in a highly logical sequence to find the shortest timerequired to complete the entire project.
89. Write some uses of PERT and CPM.
i. It forces the right actions, right point and right time in theorganization.
ii. It is used to work out the cost estimates of a project.
iii. It is used to determine manpower, material and capital requirements.
90. State the differences between PERT and CPM.
Sl.No. CPM PERT
1. It is activity-oriented. PERT is event oriented.
2. CPM is planning device. PERT is control device.
3. It estimates only one time. It estimates three times.
4. It is a deterministic model. It is a probabilistic model.
91. List out the three types of time for PERT technique.
i. Optimistic time
ii. Pessimistic time
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iii. Most likely time
92. What is optimistic time?
Optimistic time is the shortest time in which everything goesexceptionally well.
93. What is Pessimistic time?
Pessimistic time is the time estimate, in which everything goes wrong.
94.What are the disadvantages of PERT and CPM?
i. It forces planning; it will not make a control automatic.
ii. It is expensive and time consuming process.
95. Define MIS.
MIS is more advanced technology for solving its basic requirements.It is a system of obtaining, abstracting, storing and analyzing data toproductions information for the use in planning, controlling and decision-making by the managers at the time. They can most effectively be used.
96. What are the characteristics of MIS?
i. MIS must be simple.
ii. MIS helps in decision making process.
iii. MIS should be clear.
iv. MIS should help in resolving the complicated problems effectively.
97.What are MIS resources?
i. Computer Hardware
ii. Software
iii. Data
iv. People
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98. What are the applications of MIS?
i. To find out new applications
ii. To provide sales forecasting
iii. To allocate resources
iv. To provide effective managerial activities
99.What is a decision support system?
A decision support system (DSS) is a specialized MIS designed tosupport a manager’s skill at all stages of decision making, identifying theproblem, choosing the relevant data and evaluating the alternative courses ofaction.
100. State some of the objectives of MIS.
i. To provide the information up to date.
ii. To take effective decision making.
iii. To provide the right information available in the right form at the righttime.
101. How to use of MIS for Middle Management?
MIS gives information about marketing level, problems with customers, andreduction in sales, and quality of product.
102. What are the factors affecting productivity?
i. Technology
ii. Human resources
iii. Government Policy
iv. Machinery and equipment
v. Skill of the worker
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103. Mention the factors to be considered for product design.
i. Marketing
ii. Government policy
iii. Production
iv. Technology
v. Product quality
104. State the benefits of increasing productivity for workers.
i. Job satisfaction and job security
ii. Promotion
iii. Higher salary
iv. Better working conditions
105. Define OR.
Operations Research is a systematic analysis of a problem through scientificmethods, carried out by appropriate specialists, working together as a team,finding an optimum and the most appropriate solution to meet the givenobjective under a set of constraints. It involves the use of scientific models orconceptual frameworks to represent real situations.
106. What are the steps involved in solving a problem through OR?
i. Formulation of the problem
ii. Construction of a mathematical model
iii. Deriving the solution from the model
iv. Test the model
v. Install a feedback mechanism
vi. Implementation of the final results
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107. Mention some of the disadvantages of OR.
i. It is not qualitative.
ii. It does not consider the human factors.
iii. It can be used only for specified problems.
108. Give some techniques used in OR.
i. Linear programming
ii. Assignment problem
iii. Transportation model
iv. Game theory
v. PERT/CPM method
vi. Decision tree approach
109. List out some of the applications of OR.
i. National planning and budgeting
ii. Defense service operations
iii. R & D engineering
iv. Agriculture and irrigation
v. Business management and competition
vi. Education and training
110. Give some of the applications of OR in defense.
i. Development of new technology
ii. Inventory control
iii. Optimization of cost and time in defense projects
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iv. Effective battle strategies and tactics
111. What are the applications of OR in the area of business management?
i. Selection of business and area of application
ii. Decision making under competition
iii. Optimum advertisement turtle
iv. Market survey and analysis
v. Market research techniques
vi. Capital investment and returns
112. How is OR used in the field of education and training?
i. Optimum mix of student/teachers ratio
ii. Optimum number and location of examination centers
iii. Demand and supply of textbooks and stationary
113. What are the important functions of operations research?
i. Optimization of resources
ii. Minimizing time
iii. Maximizing profit
iv. Selecting the best alternative
114. Mention the tools and techniques available for making operations moreproductive.
i. Linear programming
ii. Assignment problem
iii. Transportation model
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iv. Game theory
v. PERT/CPM method
vi. Decision tree approach
115. Define linear programming.
Linear programming is a versatile mathematical technique inOperations Research and a plan of action to solve a given problem involvinglinearly related variables in order to achieve the laid down objective in theform of minimizing or maximizing the objective function under givenconditions. It involves the development of linear equations to obtain the bestsolution for the allocation of the problem.
116. Give some uses of LPP.
i. Optimum product mix to maximize the profit.
ii. Optimum schedule of orders to maximize the total cost
iii. Optimum staffing in hotels, police stations and hospitals to maximizethe efficiency.
iv. Optimum facilities in telephone exchange to have minimumbreakdowns.
117. What is inventory control?
Inventory control refers to the control of raw materials and purchasedmaterials in store and regulation of investment in them. It is the function ofdirecting the movement of goods through the entire manufacturing cyclefrom the requisitioning of raw materials to meet the objectives of maximumcustomer service with minimum investment and efficient plant operation.
118. Write any four importance of inventory control.
i. Efficient utilization of resources.
ii. It provides and maintains the best consumer service.
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119. Define Economic Order Quantity.
Economic Order Quantity (EOQ) is the size of the order that yieldsoptimum total incremental inventory cost during the given period of timeunder the assumption that the demand rate is constant and known as
EOQ =√ 2C3R∕ C1
Where C3 = Order cost
C1 = Inventory carrying cost/unit /unit time
R= Demand for the product120. Write some advantages of JIT.
i. Inventory cost is reduced.
ii. It leads to job satisfaction of employees.
iii. It improves the efficiency of workers.
iv. Quality product.
121. What are the disadvantages of JIT?
i. Stoppage of any one machine will affect the work.
ii. The suppliers do not deliver the materials before the work starts. Itaffects the continuous work.
122. What is value engineering?
Value engineering or value analysis is a tool of management whichattempts the question of saving cost from the point of view of value or inother words the main aim is to study the relationship between the designfunction and cost of a part, keeping in view to reduce part and cost throughchange in design, modification in specification of the material used bychanging the source of supply and so on.
123. List out the objectives of value engineering.
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i. Modify and improve product design
ii. Reduce the product cost
iii. Increase the profit
iv. Simplify the product
124. Mention the uses of value engineering.
i. It prevents over-design.
ii. It increases the profits.
iii. Job satisfaction to the employees.
125. What are the advantages of quality circles?
i. Increases productivity
ii. Reduction of costs
iii. Reduction of wastes
iv. Increases the self confidence and job satisfaction
126. What do you mean by CAD?
CAD (Computer Aided Design) is a method by which computers areused for creation, modification, analysis and optimization of designs toincrease productivity.
127. State the steps in value engineering.
i. Blast
ii. Create
iii. Refine
128. What do you mean by Gantt chart?
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Gantt chart involves the representation of work progress over a periodof time in the form of bar chart.
129. Define financial controls.
Financial control helps an organization to control its financialresources.
130. How is ROI calculated?
i. Investment Turnover = Sales
Capital employed or investment
ii. Percentage profit on sales = Profit x 100
Sales
iii. Return on capital employed = Profit x 100
Capital employed
131. What are the advantages of ROI?
i. ROI measurement shows business efficiency.
ii. It is used in inter-departmental comparison.
Iii.ROI is used for top management for budget decisions.
132. What are the limitations of ROI?
i. Depreciation cannot be considered.
ii. It does not give a correct judgment of financial analysis.
133. What is direct control?
The process of identifying the cause of a negative deviation andmaking efforts to rectify the deviations is known as direct control. Thenegative deviation indicates that the performance is less than the standard.
134. State some of the factors which affect the direct control.
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i. Uncertainty
ii. Lack of knowledge
iii.Lack of communication
iv.Lack of coordination
135. What are the effective steps for direct control?
i. Performance can be measured.
ii. Effectively utilizes time.
iii. Errors can be discovered on time.
iv. Coordination
136. What is preventive control?
An efficient manager applies the skills in managerial philosophy to eliminatean undesirable activity which are the reasons for poor management. It is known aspreventive control.
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PART B (16 MARKS)
UNIT I
OVERVIEW OF MANAGEMENT
1. Describe the principles of organization briefly.
i. Principle of unity of objective
ii. Principle of specialization or division of work
iii. Principle of organizational efficiency
iv. Principle of co-ordination
v. Principle of span of control
vi. Principle of authority and responsibility
vii. Principle of unity of command
viii. Principle of definition
ix. Principle of correspondence
x. Principle of balance
xi. Principle of continuity
xii. Principle of chain of command
xiii. Principle of flexibility
xiv. Principle of simplicity
xv. Principle of specialization or division of wo
2. Explain the different theories of organizations in detail.
I. Classical organization theory
II. Neo-classical organization theory
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III. Modern organization theory: systems approach
3. What are the various types of business organizations? Write short notes oneach.
I. Private Sector Organizations
i. Sole proprietorship or Individual ownership
ii. Partnership organizations
iii. Joint stock companies
iv. Cooperative societies
II. Public Sector Organizations
i. Departmental organizations
ii. Public corporations
iii. Government companies
4. Discuss in detail about the debate as to whether management is a science or anart.
i. Introduction
ii. Management as Science
iii. Management as Art
iv. Management: Both Science and Art
5. I. Describe briefly about the features of management. (8)
i. Organized activities
ii. Existence of objectives
iii. Relationship among resources
iv. Working with and through people
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v. Decision Making
II. Explain the importance of management. (8)
i. Effective utilization of resources
ii. Development of resources
iii. To incorporate innovations
iv. Integrating various interest groups
v. Stability in the society
6. Explain in detail about Taylor’s scientific management.
I. Introduction
II. Elements and Tools of Scientific Management:
i. Separation of Planning and Doing
ii. Functional Foremanship
iii. Job Analysis
iv. Standardization
v. Scientific Selection and Training of Workers
vi. Financial incentives
vii. Economy
viii. Mental Revolution
III. Principles of Scientific Management:
i. Replacing Rule of Thumb with Science
ii. Harmony in Group Action
iii. Cooperation
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iv. Maximum Output
v. Development of Workers
IV. Followers of Scientific Management
V. Critical Analysis of Scientific Management
7. Describe in detail about Henry Fayol’s Administrative management.
I. Introduction
II. Managerial Qualities and Training
III. General Principles of Management
i. Division of Work
ii. Authority and Responsibility
iii. Discipline
iv. Unity of Command
v. Unity of Direction
vi. Subordination of Individual Interest to General Interest
vii. Remuneration of Personnel
viii. Centralization
ix. Scalar Chain
x. Order
xi. Equity
xii. Stability of Tenure
xiii. Initiative
xiv. Esprit de Corps
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IV. Elements of Management
V. Relevance of Fayol’s Principles
8. I. Describe the various functions of management. (8)
i.Planning
ii.Organizing
iii.Staffing
iv.Directing
v.Controlling
II.Explain the three levels of management in organizations with diagram. (8)
i. First Line Managers
ii. Middle Level Managers
iii. Top Level Managers
9. Explain in detail about the various views on management and administration.
I. Administration:
i. Formulation of corporate policy
ii. Coordination of finance, production and distribution
iii. Settlement of the compass of an organization
iv. The ultimate control of executive
II. Management:
III. Three different views of administration and management:
i. Administration is broader than management
ii. Administration is part of management
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iii. Administration and management are identical
10.Explain the various roles of managers according to Mintzberg.
Mintzberg identified ten roles and the roles are classified into threecategories:
IV. Interpersonal roles:
i. Figurehead role
ii. Leader role
iii. Liaison role
V. Informational roles:
iv. Monitor role
v. Disseminator role
vi. Spokesperson role
VI. Decision role:
v. Entrepreneur role
vi. Disturbance handler role
vii. Resource allocator role
viii. Negotiator role
IV. Validity of Role Approach
V. Reconciling Management functions and roles
11. Write an essay on the evolution of management thought.
I. Management in the ancient times
II. Management in the medieval period
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III. Management during the industrial revolution
IV. Schools of Management thought:
i. Scientific management
ii. Administrative management
iii. Behavioral management
iv. Management science
v. Organizational environment
12. Explain in detail about an organization’s environmental factors.
i. Economic environment
ii. Political- legal environment
iii. Technological environment
iv. Socio-cultural environment
v. Competitive environment
13.Define international management. Describe the various modes of internationalbusiness.
I. Definition
II.Modes of international business:
i. Exporting
ii. Licensing
iii. Franchising
iv. Joint Ventures
v. Foreign subsidiary
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vi. Management contracts
vii. Local warehousing and selling
viii. Local assembly and packaging
14. Write a detailed essay on Multinational Corporations (MNCs). Also explainabout their merits and demerits.
I. Characteristics
II. Types:
i. Ethnocentric companies
ii. Polycentric companies
iii. Regiocentric companies
iv. Geocentric companies
I. Strategies
II. Reasons for the growth of MNCs:
i. Expansion of market territory
ii. Marketing superiorities
iii. Financial superiorities
iv. Technological superiorities
v. Product innovations
III. Advantages:
i. Lower Labor Costs
ii. Potential for high rate of return on investment
iii. Expanded markets
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iv. Capital Resources
v. Availability of natural resources
IV. Harmful effects:
i. Distortion of economic structure
ii. Political interference
iii. Technology transfer not conducive to development
iv. Payment of dividends and royalty
15. Explain about international management in selected countries in detail.
I. Japanese management and Theory Z:
i. Life time employment
ii. Decision making
iii. Theory Z
II.Germany
III. France:
i. Le plan
ii. Cadre
IV. Korean management
V. Management in other countries:
i. Australia
ii. India
iii. Italian
iv. Britain
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16.Give a detailed account of globalization along with its advantages anddisadvantages.
I. Introduction
II. Meaning
III. Advantages
IV. Disadvantages
V. Factors behind globalization
a) Pull factors:
i. Profit advantage
ii. Growth prospect
b) Push factors:
i. Domestic market constraints
ii. Competition
iii. Government policies and regulations
iv. Spin-off benefits
v. Strategic vision
17.Explain in detail about the various methods of globalization.
i. Exporting
ii. Licensing and Franchising
ii. Joint ventures
iv. Fully owned manufacturing facilities
v. Assembly operations
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vi. Mergers and acquisitions
vii. Strategic alliance
viii. Contract manufacturing
ix. Management contracting
x. Counter trade
18.Discuss the unified global theory of management in detail.
i. The Empirical approach
ii. The Systems approach
iii. Situational or contingency approach
iv. Merging motivation and leadership theories
v. Organization development approach
vi. Discuss the various strategies for international business in detail.
I. Basic Areas:
i. Scope
ii. Resource
iii. Uniqueness
iv. Synergy
II.Strategic mix:
i. Corporate strategies:
a. Curtailment goal
b. Status-quo goal
c. Growth goal
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d. Diversification goal
ii. Business Strategies:
a. Defender Strategy
b. Reactor Strategy
c. Analyzer Strategy
d. Prospector Strategy
i. Functional strategies:
a. Production Strategy
b. Marketing Strategy
c. Finance Strategy
d. Personnel Strategy
e. R & D Strategy
III.Strategy implementation:
a. Organizational structure
b. Control mechanism
c. Information system
d. Evaluation system
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UNIT II
PLANNING
1. Describe in detail the nature of planning.
i. Planning is pervasive in nature.
ii. Planning is primary in nature.
iii. Planning is continuous in nature.
iv. Planning is flexible in nature.
v. Planning is goal oriented.
vi. Planning is an integrated process.
vii. Planning is forward looking.
viii. Planning is an intellectual process.
ix. Planning involves choice.
x. Planning includes efficiency and effectiveness dimensions.
2. Explain the purpose or importance of planning in detail.
i. Planning determines the direction of an organization.
ii. Planning provides a basis for teamwork.
iii. Planning is economical as it minimizes cost.
iv. Planning adapts to the changes in environment.
v. Planning provides co-ordination.
vi. Planning reduces risks or uncertainty.
vii. Planning facilitates decision making.
viii. Planning encourages innovation and creativity.
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ix. Planning improves morale.
x. Planning improves morale.
xi. Planning facilitates control.
xii. Planning facilitates participation.
3. Explain about the various steps involved in planning.
ix. Being aware of opportunities.
x. Establishing objectives.
xi. Considering planning activities.
xii. Identifying alternatives.
xiii. Evaluating alternative courses of action.
xiv. Choosing a best alternative course of action.
xv. Formulating derivative plans.
xvi. Numerising plans by budgeting.
4. Classify the various types of plans in detail.
i. Mission
ii. Objectives or goals
iii. Strategies
iv. Policies
v. Procedures
vi. Rules
vii. Programs
viii. Budgets
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5. Explain the characteristics of objectives in detail.
i. Hierarchy of objectives
ii. Objectives are multiple in nature.
iii. Long range-short range objectives
iv. Objectives should be specific and measurable.
v. Objectives are interdependent.
vi. Objectives must cover key result areas.
vii. Objectives should have defined time period.
viii. Objectives should have priority.
ix. Objectives should be challenging but realistic.
x. Objectives should be linked to rewards.
6. Give a detailed account of the benefits of objectives.
i. Unity of planning
ii. Motivate subordinates
iii. Objectives facilitate coordination.
iv. Objectives provide better control.
v. Objectives facilitate direction.
vi. Basis for planning
vii. Basis for measuring performance
viii. Legitimacy
7. Describe the various steps involved in the process of MBO in detail.
i. Set objectives.
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ii. Identify key result areas.
iii. Participatory or joint objective setting.
iv. Make action plan.
v. Review progress and take corrective action.
vi. Appraise performance.
8. Explain the benefits of MBO (Management by Objectives).
i. Employees can be motivated because they participate in the goalsetting process.
ii. Performance can be improved because MBO concentrates onobjectives.
iii. Unnecessary efforts will be minimized because objectives are setclearly.
iv. MBO helps managers to exercise better control over employees.
9. What are the limitations of MBO?
i. MBO involves too much paper work and holding of many meetings.
ii. MBO is a time consuming process.
iii. An environment of poor employer- employee relations reduces MBOeffectiveness.
iv. Failure to teach the philosophy of MBO weakens the MBO program.
10. Compare strategic planning with tactical and operational planning.
11. Classify the different types of strategies and explain them in detail.
III. Grand strategy:
i. Stability strategy
ii. Growth strategy
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iii. Retrenchment strategy
IV. Global strategy:
i. Globalization strategy
ii. Multidomestic strategy
iii. Transnational strategy
12. Mention the three levels of strategy and explain them in detail.
I. Corporate level strategy:
i. Forward vertical integration strategy
ii. Backward vertical integration strategy
iii. Horizontal integration strategy
iv. Concentric diversification strategy
v. Conglomerate diversification strategy
II. Business level strategy
III. Functional level strategy
13. Explain the various steps involved in the strategic planning process.
I. Develop mission and objectives
II. Diagnose internal and external environment
III. Situation (SWOT) Analysis/ TOWS Matrix:
i. WT strategy
ii. WO strategy
iii. ST strategy
iv. SO strategy
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IV. Develop alternative strategies
V. Formulate strategies:
i. Formulating corporate level strategy:
A. BCG matrix:
a. Star
b. Cash Cow
c. Question mark
d. Dog
ii. Formulating business level strategy:
A. Porter’s five forces model:
a. Threat of new entrants
b. Threat of substitute products
c. Bargaining power of buyers
d. Bargaining power of suppliers
e. Rivalry among current competitors
iii. Formulating functional level strategy
VI. Implementing strategies
14. Classify the different types of policies and explain them in detail.
I. On the basis of levels:
i. Basic policy
ii. General policy
iii. Division policy
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II. On the basis of functions:
i. Production policy
ii. Marketing policy
iii. Personnel policy
iv. Accounting policy
III. On the basis of sources:
i. Originated policy
ii. Appealed policy
iii. External policy
15. Describe the four steps involved in the process of policy making.
i. Policy formulation
ii. Policy communication
iii. Policy application
iv. Policy review and appraisal
16. Describe the characteristics of a good policy in detail.
17. Classify the various types of decisions and explain them in detail.
i. Programmable and non-programmable decisions
ii. Once-for-all and routine decisions
iii. Individual and group decisions
iv. Personal and organizational decisions
v. Initiative and approval decisions
vi. Certain and ambiguity decisions
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vii. Strategic and operating decisions
viii. Adaptive and innovative decisions
18. Explain the various steps involved in decision-making process in detail.
i. Recognize the need for a decision
ii. Definition of the problem
iii. Search and develop alternatives
iv. Evaluate alternatives
v. Selecting an alternative course of action among alternatives
a) Experience
b) Research and analysis
c) Experimentation
vi. Implement chosen alternative
vii. Learn from feedback
19. Describe the various decision making techniques.
III. Probabilistic or stochastic techniques:
i. Expected value method
ii. Decision tree method
iii. Simulation techniques
IV. Deterministic techniques:
i. Operations research
ii. Break even analysis
iii. Inventory control
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20. Explain the different conditions involved in decision-making.
I. Conditions of perfect certainty:
II. Conditions of risk:
i. Risk analysis:
a) A Priori probability
b) Empirical probability
c) Subjective probability
III. Conditions of uncertainty:
i. Maximax criterion
ii. Maximin criterion
iii. Minimax criterion
iv. Insufficient reason criterion
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UNIT III
ORGANISING
1. Explain the nature and purpose of organizing in detail.
Nature of organizing:
i. Division of work or specialization
ii. Orientation towards goals
iii. Composition of individuals and groups
iv. Differentiated functions
v. Continuous process
Purpose of organizing:
i. Facilitates management and administration
ii. Helps to achieve organizational goals
iii. Facilitates growth and diversification
iv. Optimum use of technological development
v. Optimum use of resources
vi. To perform managerial functions
vii. Human treatment of employees
viii. Provides job satisfaction and morale
ix. Stimulate creativity
x. Facilitates coordination
2. Explain the purpose of an organizational structure.
i. It facilitates management.
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ii. It encourages growth and diversification.
iii. It facilitates the optimum use of technological improvement.
iv. It encourages proper use of human resources.
v. It stimulates creativity.
3. Write a short notes on
i. Division of labor
ii. Formalization
4. Explain in detail about the different types of departmentation.
i. Departmentation by function
ii. Departmentation by territory or geography
iii. Departmentation by customer
iv. Departmentation by product
v. Departmentation by process
vi. Departmentation by time
vii. Departmentation by number
viii. Matrix departmentation
ix. Strategic business units (SBUs)
5. Classify the two types of organizations based on the span of control andexplain.
i. Organizations with wide span
ii. Organizations with narrow span
6. Explain the Graicunas theory of span of control in detail.
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i. Direct single relationship
ii. Direct group relationship
iii. Cross relationship
7. Explain the various factors affecting the span of control.
i. Nature of work
ii. Competence and leadership ability of the manager
iii. Capability of subordinates
iv. Planning and standardization of work
v. Degree of independence in decision making
vi. Use of objective standards for judging the efficiency of thesubordinates
vii. Communication techniques
viii. Level of personal contact needed
ix. Stability of organisation environment
8. Explain the concept of decentralization along with its advantages anddisadvantages. How can decentralization be made effective?
I. Concept of decentralization
II. Advantages
III. Disadvantages
IV. Making decentralization effective:
i. Centralized top policy
ii. Appreciation of concept of decentralization
iii. Development of managers
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iv. Competition among units
v. Open communication
vi. Effective co-operation
10.A) Classify the two types of delegation and explain them in detail.
III. Formal delegation
i. Bottom-up delegation
ii. Lateral delegation
IV. Informal delegation
B) Explain the various steps involved in the process of delegation.
i. Allocation of duty
ii. Delegation of authority
iii. Assignment of responsibility
iv. Creation of accountability
11. Explain the various barriers to effective delegation.
i. Willingness to let authority go
ii. Lack of confidence and trust in subordinates
iii. Lack of receptiveness
iv. Sense of insecurity
v. Lack of controls
vi. Fear on the part of employees
vii. Lack of incentives
viii. Lack of self-confidence
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12.What are the guidelines for effective delegation? Explain the advantages ofdelegation?
Guidelines for effective delegation:
i. Define assignments and delegate authority in light of results to beachieved
ii. Select right person
iii. Open communication
iv. Establish adequate controls
v. Proper incentives
Advantages of delegation:
i. Quick decisions can be possible
ii. Motivates subordinates
iii. Better strategic planning
iv. Promotes specialization
13. Explain the characteristics of formal and informal organization in detailwith their merits and demerits. Also distinguish between formal andinformal organization.
Formal organization:
i. Characteristics
ii. Benefits
iii. Demerits
Informal organization:
i. Characteristics
ii. Benefits
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iii. Demerits
Formal organisation Informal organization
The relationship betweenmembers in the organizationalstructure is well defined.
There is no formal relationshipbetween members.
It has clear and definiteorganizational structure.
It has not clear organizationalstructure.
Individual goals are consistentwith the organizational goals.
Individual goals may not supportorganizational goals.
14. Explain the different types of organization structure.
i. Line organizational structure
ii. Line and staff organizational structure
iii. Functional organizational structure
iv. Committee structure
15. Give the important characteristics of staffing and explain them in detail.
i. People- oriented
ii. Comprehensive function
iii. Based on fundamentals
iv. Both line and staff function
v. Continuous nature
vi. Human objectives
vii. Challenging task to the managers
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viii. Implied authority
16. Describe the objectives of staffing in detail.
i. Optimum utilization of human resources
ii. Procure people
iii. To develop employees
iv. To arrange effective communication with employees
v. To secure full cooperation
vi. To improve morale and job satisfaction
vii. To establish harmonious relations between labor and capital
viii. To improve employer-employee relationship
17. Write a detailed account of the various steps in staffing.
i. Planning and organizing
ii. Estimating the number of people required
iii. Analyzing the existing man power
iv. Analyzing present and future needs for people
v. Analyzing internal and external sources
vi. Recruitment
vii. Selection
viii. Placement
ix. Promotion
x. Performance appraisal
xi. Career strategy
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xii. Training and development
18. Explain the various factors affecting staffing in detail.
I. External factors:
i. Educational factors
ii. Political- legal factors
iii. Global factors
iv. Cultural factors
II. Internal factors:
i. Unions
ii. Organization culture and conflict
19. Explain elaborately about the sources of recruitment.
I. Internal Sources:
i. Temporary workers
ii. Promotion
iii. Transfer
iv. Apprentice
v. Dependents
vi. Past employees
II. External Sources:
i. Job advertisements
ii. Employment exchanges
iii. Recruitment from educational institutions
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iv. Recruitment from private employment agencies
v. Professional bodies/employee consultants
vi. Recommendations of existing employees
vii. Recruitment at the factory gate
viii. Labor contractors
ix. Casual callers
x. Deputation
20. Explain the various steps involved in selection process.
i. Preliminary screening of applicants
ii. Preliminary interview
iii. Application blank
iv. Checking references
v. Employment tests
vi. Psychological tests
vii. Employment interview
viii. Final approval/ selection
ix. Placement
x. Induction
21. Explain the various steps involved in induction process.
i. Prearrival stage
ii. Encounter stage
iii. Metamorphosis stage
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21. Briefly explain the career development model.
I. Career need assessment
II. Career opportunities
III.Need-Opportunity alignment:
i. Individual techniques
ii. Performance appraisal
iii. Management by objectives
iv. Career counseling
IV. Monitoring career moves
22. Explain the various stages involved in career development.
i. Exploratory stage
ii. Establishment stage
iii. Maintenance stage
iv. Stage of decline
23. Describe the various methods of performance appraisal elaborately.
i. Critical incidence method
ii.Checklist method
iii.Graphic rating scale method
iv.Ranking method
v.Forced distribution method
vi.Assessment centre method
vii.Appraisal by results (MBO)
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viii.Fixed review method
ix.Paired comparison method
x.Confidential report method
24. Explain the reasons for training needs.
i. Technology changing at a fast pace
ii. Quality conscious customers
iii. Greater productivity
iv. Stable workforce
v. Increased safety
vi. Better management
25. Describe the various benefits of training in detail.
i. Quick learning
ii. Higher productivity
iii. Standardization of procedures
iv. Less supervision
v. Economical operations
vi. Higher morale
vii. Preparation of future managers
viii. Better management
Advantages of training to employees:
i. Confidence
ii.New skills
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iii.Promotion
iv.Higher earnings
v.Adaptability
vi.Increased safety
26. What are the various types of training? Explain them in detail.
i. Induction or orientation training
ii. Job training
iii. Apprenticeship training
iv. Internship training
v. Refresher training or retraining
vi. Training for promotion
27. Explain the various methods of training in detail.
I. On- the-job training:
i. Coaching
ii. Understudy
iii. Position rotation
II. Off-the-job training:
i. Special lecture cum discussion
ii. Conference training
iii. Case study
III. Vestibule training
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UNIT IV
DIRECTING
1. Explain the steps involved in creative process in detail.
i. Saturation
ii. Preparation
iii. Frustration and incubation
iv. Inspiration or illumination
v. Verification
2. Explain in detail about the human factors in managing.
i. Multiplicity of roles
ii. Individuality
iii. Personal dignity
3. Describe elaborately about the various creativity tools used to solveproblems.
i. Brainstorming
ii. Vertical thinking and lateral thinking
iii. Reversal Tool
iv. SCAMPER Tool
v. Reframing Matrix
a) The 4Ps approach
b) The ‘Professions Approach’
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vi. Concept Fan
vii. Mind mapping
viii. Provocation
ix. DO IT
a) Define Problem
b) Open Mind and apply creative techniques
c) Identify the best solution
d) Transform
x. Simplex Tool
a) Problem Finding
b) Fact Finding
c) Problem definition
d) Idea Finding
e) Selection and Evaluation
f) Planning
g) Sell Idea
h) Action
4. I. Explain the nature of motivation. (8 marks).
i. Motivation is internal to man
ii. A single motive can cause different behaviors
iii. Different motives may result in single behavior
iv. Motives come and go
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v. Motives interact with the environment
II. Describe the basic elements involved in motivation process. (8 marks).
i. Motives
ii. Goals
iii. Behavior
5. Explain in detail about the various types of motivation.
i. Positive motivation
ii. Negative motivation
iii.Extrinsic motivation
iv.Intrinsic motivation
6. Discuss the different theories of motivation.
i. McGregor’s Theory X and Theory Y
ii. Theory Z
iii. Maslow’s hierarchy of needs theory
iv. Herzberg’s motivation- hygiene theory
v. McClelland’s needs theory
vi. Expectancy theory
vii. Equity theory
viii. Skinner’s behaviouralist- reinforcement theory
ix. Alderfer’s ERG theory
x. Carrot and Stick approach of motivation
7. Explain the importance of leadership. Also explain the functions of leaders.
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Importance of leadership:
i. Securing cooperation
ii. Creating confidence in the minds of employees
iii. Providing good working climate
Functions of leaders:
i. Leader develops team work.
ii. Leader is an appropriate counselor.
iii. Leader is a representative of subordinates.
iv. Leader uses power properly.
v. Leader uses time well.
8. Explain in detail about the different types of power.
i. Legitimate power
ii. Reward power
iii. Coercive power
iv. Referent power
v. Expert power
9. Explain elaborately about the various styles of leadership.
I. Leadership styles based on use of authority:
i. Autocratic leadership
ii. Democratic or participative leadership
iii. Laissez-faire leadership
iv. Benevolent autocratic leadership
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v. Supportive leadership
II. Leadership styles based on managerial grid:
i. Impoverished style
ii. Country club style
iii. Produce or perish style
iv. Middle-of-the-road style
v. Team style
III. Leadership styles based on continuum
10.Write a detailed essay on the various theories of leadership.
i. Trait theory
ii. Behavioral theories
iii. Situational or contingency theory
11. Explain the importance of communication. Also explain thecommunication process in detail.
Importance of communication:
i. Basis for planning
ii. Basis for decision making
iii. To perform managerial functions effectively
iv. To facilitate coordination among workers
v. To develop understanding between superiors and subordinates
vi. To motivate workers
Communication process:
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i. Sender/source
ii. Encoder
iii. Transmission channel
iv. Receiver
v. Decoder
12. Write a detailed essay on the different forms or types of communication.
IV. Based on communication flow:
i. Downward communication
ii. Upward communication
iii. Horizontal communication
iv. Diagonal communication
V. Based on channel:
i. Formal communication
ii. Grapevine or Informal communication
VI. Based on expression:
i. Written communication
ii. Oral communication
iii. Non verbal communication
13. Describe the barriers involved in effective communication in detail. Explain afew suggestions for managers to overcome barriers to communication.
Barriers involved in effective communication:
i. Lack of planning
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ii. Semantic distortion
iii. Selective perception or filtering
iv. Fear and emotions
v. Distrust and threat
vi. Timing of communication
vii. Overloading of communication
viii. Loss by transmission and poor retention
ix. Status symbols
x. Poor listening and premature evaluation
xi. Poorly expressed messages
xii. Unclarified assumptions
xiii. Faulty organisation
xiv. Barriers in the international environment
Overcoming barriers to communication:
i. Regulate the flow of information
ii. Encourage feedback
iii. Simplify the language
iv. Listen actively
v. Constraints negative emotions
vi. Use nonverbal cues
vii. Use the grapevine
14. Explain the important guidelines for effective communication.
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i. Clarify your ideas before communicating
ii. Examine the true purpose of communication
iii. Consider the physical and human setting in which communication will takeplace
iv. Consult with others, when appropriate, in planning communication
v. Be mindful of the nonverbal messages you send
vi. Take the opportunity to convey something to the receiver
vii. Follow up the communication
viii. Communicate for tomorrow as well as today
ix. Be sure actions support communication
x. Seek not only to be understood but to understand
15. Write a detailed essay on the important electronic media which are useful forcommunication.
i. Telecommunication
ii. Telephone answering machines (voice mail)
iii. Facsimile (FAX) Machines
iv. Teleconferencing
v. Closed Circuit Television Systems
vi. Internet
vii. Electronic Mail systems
viii. Electronic typewriters
ix. Electronic Bulletin Boards
x. Computers (Main frame, mini and personal)
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xi. Cellular telephones
16. I. Describe the different types of cultures. (8 marks).
i. Dominant culture and subculture
ii. Strong and weak cultures
II. Explain the characteristics which describe organizational culture. (8 marks).
i. Observed behavioral regularities
ii. Norms
iii. Dominant values
iv. Philosophy
v. Rules
vi. Organizational climate
17. Write a detailed essay on creating, sustaining and changing a culture.
I. Creating a culture
II. Sustaining a culture:
i. Selection
ii. Top management
iii. Socialization
iv. Prearrival
v. Encounter
vi. Metamorphosis
III. Changing a culture:
i. A dramatic crisis
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ii. Change in leadership
18. How is culture learnt? Explain in detail about the sources of culture.
i. Stories
ii. Rituals
iii. Symbols
iv. Languages
19. Explain the benefits and disadvantages of cultural diversity.
Benefits of cultural diversity:
i. Promotes humanistic valuesii. Improves productivity and profitability
iii. Helps to create a pool of talentiv. Exchange of innovative ideasv. Other benefits of diversity
Disadvantages of Cultural Diversity in the Workplace:i. Feelings of Discriminationii. Prolonged Decision Makingiii. Turnover
20. Explain some of the important steps for managing cultural diversity.
i. Learn the professional aspirations of all team members and support theirefforts to achieve them.ii. Create opportunities for highly talented employees to be exposed to leaderswho may not otherwise interact with them.
iii. Create cross-functional teams.
iv. Volunteer for community projects that teach tolerance, both directly andindirectly.
v. Delegate fairly
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Vi.Communicate and support intolerance of inappropriate and disrespectfulbehavior.
vii. Evaluate performance objectively.
viii. Consider individual needs when enforcing company policies and guidelines.
Actions that Make a Difference:1. Make time to talk privately with each of your employees on a regular basis.
2. Ask your staff, individually, how they would prefer to be managed and how theywould prefer to be rewarded.
3. The more actions you take to demonstrate sincere interest in the individual, themore likely your staff will want to "go the extra mile."
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UNIT V
CONTROLLING
1. Explain the nature or characteristics of controlling.
i. Planning and controlling are closely related
ii. Controlling is forward looking
iii. Controlling is goal oriented
iv. Controlling should be simple
v. Controlling should be flexible
vi. Controlling should be economically realistic
vii. Controlling enables to make quick actions
viii. Controlling should be participative
ix. Controlling system should be acceptable.
2. Give a detailed account on the importance of controlling.
i. Controlling is the basis for future action
ii. Controlling is helpful to achieve goals
iii. Controlling copes up with uncertainty
iv. Controlling facilitates decentralization
v. Facilitates coordination
vi. Improves morale and job satisfaction
vii. Facilitates supervision
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3. Give an elaborate account of the process of controlling.
I. Establishing standards:
a) Quantitative standards:
i. Productivity standards
ii. Cost standards
iii. Time standards
b) Qualitative standards
II. Measure actual performance
III. Compare actual performance against standards
IV. Take corrective action
4. Explain in detail about the critical control point standards and benchmarkingtechniques.
Critical control point standards:
i. Physical standards
ii. Cost standards
iii. Capital standards
iv. Revenue standards
v. Program standards
vi. Intangible standards
vii. Goals as standards
viii. Strategic point control
Benchmarking techniques:
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i. Internal benchmarking
ii. Competitive benchmarking
iii. Functional benchmarking
iv. Generic benchmarking
5. Explain the requirements for effective control.
i. Understandable measures
ii. Acceptable by employees
iii. Linkage to strategies
iv. Balance of objective and subjective data
v. Accuracy
vi. Flexibility
vii. Timeliness
viii. Economical
ix. Responsibility for failures
6. Write a detailed essay on the various types of budgets.
I. Functional budgets:
i. Sales budget
ii. Production budget
iii. Material budget
iv. Labor budget
v. Manufacturing overheads budget
vi. Administrative overhead budget
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vii. Distribution overhead budget
viii. Cash budget
II. Transaction types:
i. Operating budget
ii. Capital budget
III. Activity types:
i. Flexible budget
ii. Fixed budget
iii. Master budget
IV. Time interval basis:
i. Continuous budget
ii. Periodic budget
7. Write a detailed essay on various non-budgetary control techniques.
i. Personal observation
ii. Statistical data
iii. Special reports and analysis
iv. Break-even analysis
Costs:
a) Fixed costs
b) Variable costs
c) Total costs
Methods of break-even analysis:
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a) Chart method (or) graphical method
b) Algebraic method of Break-even analysis
v. Operational audit
vi. Financial statements
vii. Ratio analysis
a) Profit measurement ratio
b) Liquidity ratio
c) Solvency ratio
d) Activity ratio
viii. Logistic control system
8. Explain the important terms associated with cost control in detail.
i. Financial statements
ii. Importance of financial statements
iii. Income statement
iv. Balance sheet
v. Key words of cost control
vi. Cash flow statement
9. Explain the different types of special purchase systems in detail.
i. Forward buying
ii. Tender buying
iii. Blanket order
iv. Zero stock
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v. Rate contract
10. Write a detailed essay on the various steps involved in the standardpurchasing procedure.
i. Processing the requirements
ii. Location and choice of suppliers
iii. Placing of orders
iv. Follow up and expediting
v. Invoice check up and clearance
vi. Maintenance of records
11.Give a detailed account on the various methods of purchasing.
i. Purchasing according to the requirement
ii. Price forecasting method
iii. Purchasing for some definite future period
iv. Market purchasing
v. Speculative purchasing
vi. Contract purchasing
vii. Scheduled purchasing
viii. Public buying
ix. Tender purchasing
12. I. Explain the basic functions of maintenance. (8 marks).
i. Inspection
ii. Repair
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iii. Overhaul
iv. Lubrication
v. Salvage
II. Describe the basic techniques of planned maintenance control in detail.(8 marks).
i. Inventory facilities
ii. Marking the equipment
iii. The facility register
iv. Marking schedule
v. Job specification
vi. Maintenance program
vii. Job report
13. Write a detailed essay on the two types of maintenance control.
i. Breakdown maintenance
ii. Preventive maintenance
14. Write a detailed account on statistical quality control (SQC).
i. Definition
ii. Dimensions of quality
iii. Statistical quality control (SQC)
iv. Types of control charts used in statistical quality control:
a) Control charts for attributes
b) Control charts for variables
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v. Procedure for statistical quality control
vi. Advantages of statistical quality control:
a) Improvement in product quality
b)Reduction of scrap and rework
c) Product quality is uniformly maintained
d)Product design can be improved
e) SQC develops quality
f) SQC satisfies production department and the customer
15. Write a detailed essay on the various factors affecting productivity.
I. External factors
II. Internal factors:
i. Factors related to product
ii. Factors related to methods
iii. Factors related to management
iv. Factors related to workers
16. Explain in detail about the various elements of operations management system.
I. Inputs
II. Outputs
III. External environment
IV. Transformation process
i. Planning
ii. Systems design
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iii. Operating the system
iv. Controlling the operations