MHA 690-WEEK ONE DISCUSSION TWO

Mrs. LaToya Turner

Due: Thursday, May 23, 2013

W H AT C O U L D Y O U A S A M A N A G E R P U T I N T O P L A C E T O AV O I D T H I S S I T U AT I O N ?

In a situation of this nature, the training that I would put into place as a manager in order to avoid this situation would

be intensive training that every employee would undergo during the new employee orientation at the organization, so that

they will be well aware of the confidentiality requirements in respect to privileged healthcare information.

One of the first subjects that will be covered during this training seminar would be the subject of what the health

insurance portability and accountability act entails, and what are the stipulations and regulations that this act imposes

upon the handling of privileged health information, as well as general health records.

In addition to this initial training that the employees would receive, I would seek to ensure that the HIPAA regulations

are reviewed on a monthly basis by the departmental managers for their departmental staff within the healthcare

organization.

This monthly review will take place during a mandatory educational meeting that will be held on the last Friday of

every month for approximately one hour. This monthly review will also provide the employees with information

concerning the healthcare organization's policy of termination for any employee that violates any of the stipulations of

this act.

As a part of the initial training, it will be

required for employees within this

organization, to pass a test on the

information regarding the HIPAA

regulations, and achieve a passing score

of 80% before they are allowed to begin

working within the organization..

This requirement will be mandatory for

all employees, ranging from senior

management to departmental staff. After

the completion of the initial orientation

and training in protected health

information policies and procedures,

there will be continuous follow-up

mandatory training that will be

conducted throughout individual's tenure

at the organization.

A N O T H E R V E R Y I M P O R T A N T K E Y A S P E C T O F T H E T R A I N I N G P R O G R A M T H A T I W O U L D I N I T I A T E I N O R D E R T O AV O I D T H E C O M P R O M I S E O F H E A L T H R E C O R D S , W O U L D E W E E K L Y T R A I N I N G M O D U L E S C O N C E R N I N G A S P E C T S O F T H E H I P A A R E G U L A T I O N S . T O E N S U R E T H A T E A C H E M P L O Y E E H A S R E A D A N D C O M P L E T E D T H E M O D U L E , T H E R E W I L L B E A 1 0 Q U E S T I O N Q U I Z F O L L O W E D A T T H E E N D O F T H E M O D U L E .

In essence, departmental managers will be required to e-mail their staff members one page of documentation in

reference to an aspect of privileged healthcare information that will be covered for that week, as well as the

accompanying quiz is that must be e-mailed back to the departmental manager from each employee by Friday of

that week. In essence these weekly quizzes will be open book, due to the fact that employees are free to utilize the

one-page document in the completion of their quiz.

The reasoning behind this method of quiz taking, is due to the fact that quizzes will allow the utilization of the one-

page information containing document, and will facilitate the learning of the required material in a much more

expeditious manner, which will thereby reduce the stress associated with taking the quiz, and ensure that effective

learning is taking place on a continuous basis.

Some of the most important

information that will be covered in this

training program will include training on

what comprises protected health

information, so that all staff members will

be well aware of what kinds of records or

information are privileged and or

protected. This will be a part of the initial

subject matter that is covered during their

new-hire orientation.

TRAI NI NG MODULES ON HI PAA

Another important subject that will be covered during this training will be training on what individuals

within the organization has authorized access to protected health information under HIPAA. This aspect

of the training will also be covered during the initial orientation, as well as reiterated during the weekly

quizzes, and during the monthly refresher training that is provided by departmental managers.

This is a very important aspect of the training that I will implement, due to the fact that having

knowledge of which individuals within the organization are not authorized to view this information, will

help to prevent privileged information from being viewed by unauthorized staff at the onset.

This training on confidentiality can be highly effective for employees, due to the fact that it will provide

employees with knowledge in respect to HIPAA, the organizational sanctions for violating HIPAA

regulations, as well as to serve to deter employees from violating patient privacy.