Microsoft Project Microsoft Project vs.vs.

ClarizenClarizen

Presented By:Rana AbaalkhailWafa Hasanain

OutlineOutline

Introduction

Analysis of the tools

Microsoft Project

Clarizen

Comparison

Recommendations

IntroductionIntroductionCompany name: Green Energy Company

Number of employs: 10

Our company is attracting new customers and

we are experimenting an exponential growth

Our manger has assigned us to :evaluate the project management tools

Compare and grade them

Write our recommendations

Evaluation CriteriaEvaluation Criteria

Mandatory CriteriaMandatory Criteria

Optional CriteriaOptional Criteria

Microsoft Project Microsoft Project

Microsoft Project Microsoft Project OverviewOverview

 MS project is a project management

software program

MS project is developed and sold by Microsoft

MS project requires software or hardware installations

Create new projectCreate new project

Price of the toolPrice of the tool

Price License Price / user

SharePoint 2010 Server Standard

$4,926 $95

SharePoint 2010 ServerEnterprise CALs

$4,926 $83

SQL Server 2008 Standard $7,200

Microsoft Project Professional $995

Easiness and intuitive user Easiness and intuitive user

interface interface

Generate ReportGenerate ReportThere are two options in the report section:

1- Text Reports

Generate Report (Cont) Generate Report (Cont)

2-Visual Reports

the tool allow us to pick between 6 different categories:

Task Usage

Resource Usage

Assignment Usage

Task Summary

Resource Summary

Assignment Summary

Generate Report (Cont) Generate Report (Cont)

Generate Report (Cont) Generate Report (Cont)

Generate Report (Cont) Generate Report (Cont)

Project critical path Project critical path methodmethod

Project critical path method Project critical path method

(Cont) (Cont)

Resource Resource Management Management

Assign Resource to the task in the project.

Visual Cues Highlight Overloaded

Resources

Resource Resource Management Management

Resource Resource Management Management

Assign Resource to the task in the project.

Visual Cues Highlight Overloaded Resources

Generate report

Predefine template

Generate custom new reports

users users communication and communication and

collaborationcollaborationProject plans often get started as outlines or

notes created in Office applications such as Word,

Excel, or Microsoft Outlook®.

Project 2010 offers powerful ways to share your

project timeline and schedule details with people

who don’t currently use Project 2010 ( like save

as Pdf file)

Collaborate online ( share point)

Not Existence CriteriaNot Existence Criteria Automatic Notifications

Task Feedback

Privacy setting

Document management

But Microsoft Professional and

SharePoint 2010 supports these

criteria

ClarizenClarizen

Clarizen OverviewClarizen OverviewClarizen is online project management software

Clarizen is cofounded by software-as-a-service (SaaS).

Clarizen does not require complex software or

hardware installations

Create a New Create a New ProjectProject

Basic Setting of the ProjectBasic Setting of the Project

Easiness and intuitive user Easiness and intuitive user

interfaceinterface

Price of the toolPrice of the tool

Generate reportGenerate reportClarizen group reports under the following categories

Generate report Generate report (Cont) (Cont)

Project critical path Project critical path methodmethod

Privacy settingPrivacy settingAdmin level user

Is allowed to access and adjust all System Settingsapprove Timesheets and expenses of any projects in the organization.

Super userAble to view and edit all scheduling aspects projects, milestones and tasks within the organization. Might have a permission to approve Timesheets and expenses

Financial Users able to view and modify financial data of the organization

External users have limited visibility of work items within the systemOnly view projects, or parts of projects, to which they are directly assigned.

Resource Resource Management Management

Define project skill for individual or grouped resources

Classify resources under different category which are job titles,

skill sets, and organizational group units

Set cost and billing rates for individual or grouped resources

Set the resource working, holiday and vacation days and hours

Filter resource based on work item qualifications

Generate the resources report

shows a resource Calendar

Resource Management Resource Management (Cont)(Cont)

Users Communication & Users Communication &

CollaborationCollaborationAllow the manger to invite others to co-plan the project all the team are accessed to automatically notification All team members are able to upload and share information and they are accessible to all the team membersSupports publishing roadmaps and Gantt charts through email or an HTML widgetSupports importing Microsoft project, and the integration for Outlook

Task Feedback Task Feedback Users are able to send feedback for any specific task to the project manager.

• Document Notes Post Email

Document Document managementmanagement

Ability to attach, delete, or view document to any specific

task

Ability to search all the documents

Automatic Automatic NotificationsNotifications

Send project's progress reports to the managers

Send email notifications whenever certain events have been

activated

An email notification is sent to resources when an assigned task is

updated

Update progress Request is sent to each individual users.

Clarizen’s users can update their email notification setting

Comparison Comparison Microsoft Project Clarizen

Creation and configuration of the basic settings of the project

15% 15%

Price of the tool 7% 10%

Easiness and intuitive user interface and report

10% 5%

Project critical path method 10% 10%

Privacy setting 0% 15%

Resource Management 10% 10%

users communication and collaboration

15% 15%

Task Feedback 0% 5%

Document management 0% 5%

Automatic Notifications 0% 5%

Total Score67% 95%

Comparison Comparison Microsoft Project Clarizen

Creation and configuration of the basic settings of the project

15% 15%

Price of the tool 7% 10%

Easiness and intuitive user interface and report

10% 5%

Project critical path method 10% 10%

Privacy setting 0% 15%

Resource Management 10% 10%

users communication and collaboration

15% 15%

Task Feedback 0% 5%

Document management 0% 5%

Automatic Notifications 0% 5%

Total Score67% 95%

Comparison Comparison Microsoft Project Clarizen

Creation and configuration of the basic settings of the project

15% 15%

Price of the tool 7% 10%

Easiness and intuitive user interface and report

10% 5%

Project critical path method 10% 10%

Privacy setting 0% 15%

Resource Management 10% 10%

users communication and collaboration

15% 15%

Task Feedback 0% 5%

Document management 0% 5%

Automatic Notifications 0% 5%

Total Score67% 95%

Visual Comparison Visual Comparison

QuestionsQuestions