MICROSOFT WORD 2007

INTERMEDIATE/ADVANCED

CREATE A NEW STYLE

BASED ON A SELECTED TEXT

• HOME tab > STYLES group dialog

launcher > at the bottom of the

dialogue box, click on the NEW STYLE button

• give the style a name

• In the STYLE TYPE drop-down box, select

• Paragraph or Character, etc.

> Click on the

OK button

NEW STYLE button

CREATE A NEW CHARACTER STYLE BASED ON A

SELECTED TEXT AND THE “EMPHASIS” STYLE

• HOME tab > STYLES group dialog launcher > in the list of

styles, hover your mouse over a style i.e. “Emphasis” until

an arrow appears

Click on the arrow and select

UPDATE EMPHASIS TO MATCH

SELECTION

SAVE SELECTED TEXT THAT CAN BE

AUTOMATICALLY INSERTED INTO ANY

DOCUMENT, IN THE "QUICK PARTS" GALLERY

• INSERT tab > TEXT group > QUICK PARTS

button- -drop-down arrow > SAVE SELECTION TO

QUICK PART GALLERY >

» Give the “selection” a name

» Choose a “gallery” to save to

» Then select the “folder” you

Want to save it to > OK

USE QUICK PARTS TO AUTOMATICALLY ADD THE

BUILDING BLOCK "BACKGROUND" TO A LETTER

• There are many types of BUILDING BLOCKS (document

parts), including headers, footers, cover pages, boilerplate

text, and so much more.

• INSERT > QUICK PARTS > BUILDING BLOCKS

ORGANIZER > select the specific “part” > INSERT > CLOSE

– On the exam, select: BACKGROUND at the top of the

list

The GALLERY

column, shows

the “type” of

document part it

is (cover page,

header, equation,

etc.)

INSERT TEXT FROM ANOTHER DOCUMENT

WITHOUT CREATING A SUBDOCUMENT

• INSERT tab > TEXT group > OBJECT button

drop-down arrow > TEXT FROM FILE >

• Navigate to where the file is, and then double-

click on the filename

MASTER

DOCUMENT/SUBDOCUMENT

• A “MASTER DOCUMENT” is a Word doc that

contains links to 2 or more related documents called:

“SUBDOCUMENTS”

• You create a “MASTER DOCUMENT” to organize &

format long documents like:

»Reports

»Books

»Into manageable subdocuments

»Each of which you can open & edit

directly from the Master Document

MASTER DOCUMENTS/ SUBDOCUMENTS

• Specify that the selected text will be a subdocument of this

master document

» “OUTLINE” VIEW Button on Taskbar at

bottom

» MASTER DOCUMENT group > SHOW

DOCUMENT button

» CREATE button

• Collapse the Subdocuments

• Move the selected sub-document to the bottom of the master

document

• drag the "SUBDOCUMENT" icon (beside the sub-document

word) to the end of the sub-document list

THUMBNAILS

• A way to quickly navigate your document:

– VIEW tab > > SHOW/HIDE group, add a checkmark to the

THUMBNAILS checkbox

• To HIDE theTHUMBNAILS pane

– De-select the checkmark to the THUMBNAILS

checkbox

DOCUMENT MAP

• Another way to quickly navigate your

document:

– VIEW tab > SHOW/HIDE group, add a

checkmark to the DOCUMENT MAP

checkbox

– Double click on any item (i.e. a “heading” in the

list) in the DOCUMENT MAP to go to that location

BOOKMARKS

• Mark the current insertion point so that you can

move to this part of the document using the

GO TO command (CTRL + G)

• INSERT tab > LINKS group > BOOKMARK button

Key in a name for the bookmark > ADD button

DISPLAY A LIST OF PROGRAMS (MICROSOFT

EQUATION, ETC.) USED TO CREATE OBJECTS

• INSERT tab > TEXT group > OBJECT button drop-down

arrow > OBJECT

• Insert Microsoft Graph Chart

• INSERT tab > TEXT group > OBJECT button drop-down

arrow > OBJECT > MICROSOFT GRAPH CHART

•

CHECK THE CURRENT DOCUMENT FOR

FEATURES THAT ARE NOT SUPPORTED BY

EARLIER VERSION OF WORD.

• OFFICE button >

PREPARE >

RUN COMPATIBILITY

CHECKER

ADD A HIDDEN NOTE (COMMENTS )

THAT RELATES TO THE SELECTED TEXT

• REVIEW tab > COMMENTS group > NEW

COMMENT button

LABELS

• Create a new document containing a full page of LABELS with

just ONE address . Use the address from the Contacts address

book. Do NOT print the labels.

• MAILINGS tab > CREATE group > LABELS button > click on the

INSERT ADDRESS icon

at the top of the dialog box, select the recipient

you want to send the label to

• in the middle of the dialog box, select:

• FULL PAGE OF THE SAME LABEL

» DO NOT SELECT THE PRINT button at the

bottom , instead, select:

NEW DOCUMENT button

ENVELOPES

• SPECIFY A FONT FOR THE DELIVERY ADDRESS FOR

ENVELOPES

• MAILINGS tab > CREATE group > ENVELOPES button >

OPTIONS button at the bottom > ENVELOPE OPTIONS tab >

in the middle of the dialog box: DELIVERY ADDRESS > click

on the FONT button > change to the desired font > OK

COMPARE AND

MERGE DOCUMENTS

•REVIEW tab > COMPARE group

COMPARE button > select:

COMPARE > verify that the current

Document is in the ORIGINAL DOCUMENT textbox > in the

REVISED DOCUMENT drop-down list, select: the document

from the list or: BROWSE to where the file is located

OK > OK

–Simultaneously accept all revisions that have been made

by reviewers to this document.

»CHANGES group > ACCEPT button >

»ACCEPT ALL CHANGES IS DOCUMENT

COMBINE DOCUMENTS

• In the COMPARE group, click the COMPARE button >

COMBINE.

• In the COMBINE DOCUMENTS dialog box, click the

ORIGINAL DOCUMENT drop-down arrow and then select

the original specific file

• In the REVISED DOCUMENT drop-down arrow >

BROWSE > select the revised specific file

• Click OPEN > OK > CONTINUE WITH MERGE

MAIL MERGE

• produces merged “Form Letters”

• MAILINGS tab > START MAIL MERGE group > START

MAIL MERGE button

• Specify the data source

– MAILINGS tab > START MAIL MERGE group > START MAIL

MERGE button SELECT RECIPIENTS button >

– BROWSE to where the file with the names/address is located

– May also type a new list, click: ADD ENTRY FOR EACH NEW

PERSON

– Columns may be renamed by clicking CUSTOMIZE COLUMNS

MAIL MERGE cont

• To add a mail merge field:

– Click on the MORE ITEM link on the Mail Merge task pane

– Select the field you want from the list > INSERT button

• Filter Recipients

– MAILINGS tab, Edit Recipient List, click the

Filter link in the lower section of the dialogue

– In the new dialogue that opens choose a FIELD,

a COMPARISON type, and a COMPARE TO

value, click OK, OK to apply the filter

– Only records matching the filter will be merged

Mail Merge

• To add a Fill-in field

– MAILINGS tab, WRITE AND INSERT FIELDS

group, RULES button, choose FILL-IN

– The FILL-IN dialogue appears, enter text that will

prompt the user to enter the required information

– Click OK, OK

– Nothing will appear to happen until the document is

merged, when the prompt will appear

– Ensure that you have correct spacing and

punctuationaround the Fill-in field

A CURRENT MAIL MERGE

LETTER TO A PRINTER

• COMPLETE THE MERGE link at the bottom

of the wizard > MERGE category > PRINT

link > select ALL or specify which letters you

wish to print > OK

FOOTNOTES

• REFERENCE tab > FOOTNOTES group > INSERT

FOOTNOTE button

• If you want to create a CROSS REFERENCE TO A

FOOTNOTE:

– REFERENCES tab > CAPTIONS group > CROSS

REFERENCE button:

• Select a REFERENCE TYPE

» i.e. “Footnote”

» INSERT REFERENCE TO

» At the bottom of the

Dialog box, select the

Specific footnote you want to reference to >INSERT

TABLE OF CONTENTS

• REFERENCES tab > TABLE OF CONTENTS button >

scroll down to: INSERT TABLE OF CONTENTS > at the

bottom in the: GENERAL > FORMATS drop-down list,

select a style i.e. “Classic”

SPECIFY THAT SELECTED TEXT WILL

APPEAR IN AN INDEX

• An index lists the terms and topics that are discussed in a

document, along with the pages that they appear

• REFERENCES tab > INDEX group > click MARK ENTRY

• Click on the MARK button > CLOSE button

• Word adds a special XE (Index Entry) field that includes the

marked main entry and any cross-reference information that

you choose to include.

PASSWORD PROTECT A DOCUMENT

• REVIEW tab > PROTECT DOCUMENT drop-down arrow

(last button on ribbon) > RESTRICT

FORMATTING and EDITING >

• Select the checkbox beside:

Allow only this type of editing in the

Document > in the drop-down list,

Select: i.e. TRACKED CHANGES >

Yes, start enforcing protection button >

Key in your password, twice > OK

INSERT FORM CONTROLS IN A

DOCUMENT

• i.e.: “DATE PICKER” :

– In the HOME tab > PARAGRAPH GROUP > turn

on the SHOW/HIDE button

– DEVELOPER tab > CONTROLS GROUP >

DESIGN MODE button > DATE PICKER button >

MACROS-RECORDING cont.

• If desired: key in a DESCRIPTION > OK

• Perform the actions that you want to record.

• Go back to theDEVELOPER tab > CODE

group > STOP RECORDING button

• You can also click STOP RECORDING button

on the left side of the status bar.

WORD ASSIGNMENT 2• When it asks you to EDIT the “Recipient List”

You have to select

the filename in the

“DATA SOURCE”

window at the

bottom-left

• Then select

• At the bottom left

• In the new dialog box

• Select