Microsoft Word 2016 Basics – Unit 14 Final Review...Microsoft® Word 2016 Basics – Unit 14 Final Review - Student Notes Accompanies: Microsoft ® Word 2016 Basics – Unit 14 Final

Microsoft® Word 2016 Basics – Unit 14 Final Review - Student Notes

Accompanies: Microsoft® Word 2016 Basics – Unit 14 Final Review 1

Directions: Fill in the blanks. 1. Microsoft® Word • Is a word processing _____________ which allows users to create

polished, professional documents - word processing

• the act of creating, editing and producing a _____________

2. File Tab • When clicked, opens _____________

- automatically opens the Info option by default • Holds the following options:

- Info - New - Open - Save - Save As - Print - _____________ - Export - Close - Account - Options

3. Home Tab • Contains the following groups:

- _____________ • holds commands for cutting, copying, pasting, formatting

painter and opening the clipboard - _____________

• contains commands for formatting text such as specifying font type, size, case, color, effects and highlight



4. Home Tab • Contains the following groups:

- Paragraph • holds commands for formatting paragraphs such as adding

bulleted or numbered lists, alignment, paragraph indent and spacing, paragraph background color and borders and visibility of non-printing characters

- _____________ • contains styles which can be applied to text

- _____________ • holds commands to find, replace and select text

5. Insert Tab • Is composed of the following groups:

- Pages • holds commands to insert various types of pages and page

breaks - _____________

• contains commands to insert tables - _____________

• holds commands to insert pictures, shapes, SmartArt, charts and screenshots

- Media • consists of the command to locate online videos to add to

documents



6. Insert Tab • Is composed of the following groups:

- Links • contains commands to insert hyperlinks, bookmarks and

cross-reference lists - _____________

• holds the command for inserting a comment - Header & Footer

• consists of commands to add headers and footers - _____________

• holds commands to insert text boxes, quick parts, WordArt, drop caps, signature lines, time stamps and objects

- Symbols • contains commands to insert equations and symbols

7. Design Tab • Contains the following groups:

- _____________ • consists of commands which can be used for editing

document themes, styles, colors, fonts and paragraph spacing as well as set a default document formatting settings

- _____________ • holds commands which can add a watermark, page

background color and page borders

8. Layout Tab • Is composed of the following groups:

- _____________ • contains commands to set page margins, page orientation,

page size, columns, insert page breaks and line numbers and specify hyphenation settings

- Paragraph • holds commands to adjust the left and right paragraph

indents as well as specify the spacing before and after paragraphs

- _____________ • consists of commands which can be used to position

objects, wrap text around objects, align objects, group objects and rotate objects in a document



9. References Tab • Contains the following groups:

- Table of Contents • holds commands to create a table of contents

- _____________ • contains commands to insert and edit footnotes and

endnotes - _____________

• holds commands to insert citations, manage sources and create a bibliography

10. References Tab • Contains the following groups:

- _____________ • consists of commands to insert captions, create a table of

figures and cross-reference materials - Index

• holds commands to create an index and mark entries for the index

- _____________ • contains commands to create a table of authorities and mark

citations for the table of authorities 11. Mailings Tab • Is composed of the following groups:

- Create • contains commands to develop personalized envelopes and

labels - _____________

• holds commands to start a mail merge and select and edit a recipient list

- _____________ • contains commands to highlight fields, add an address block,

insert a greeting, add merge field, create rules for the merge, match fields and update the merge



12. Mailings Tab • Is composed of the following groups:

- _____________ • contains commands to preview how the mail merge will look

when the merge fields are replaced with the recipient’s information

- _____________ • holds the command to complete the merge

13. Review Tab • Contains the following groups:

- Proofing • holds the spelling and grammar check tool, thesaurus and

word count tool - _____________

• consists of commands to translate words or paragraphs and set other language options

- _____________ • holds commands to add, edit, navigate through and show

comments - Tracking

• contains commands to track changes made to a document as well as open the Reviewing Pane

14. Review Tab • Contains the following groups:

- _____________ • holds commands to accept or reject changes as well as

navigate through changes in the document - _____________

• consists of the command to compare versions of a document - Protect

• contains commands which allows users to place restrictions on the types of changes which can be made to a document



15. View Tab • Consists of the following groups:

- Views • contains different viewing options which can be applied

- _____________ • holds commands to show rulers, gridlines and the Navigation

Pane - Zoom

• contains commands to view the file at different zoom levels and the number of pages viewed at once

- _____________ • holds commands for viewing a document in the program

window - Macros

• consists of the command to create a macro

16. Microsoft® Word • Can be opened by:

- clicking on the program icon on the _____________ - double-clicking on the icon of a previously created Word document - double-clicking on a _____________ to the program

17. Documents • Contain a cursor at the insertion point _____________- black blinking line in the document to show the location where text or objects will be entered _____________- location where the text or object will be entered based on the location of the cursor 18. Entering Text • Can be completed by beginning to type on the keyboard

- the text will be added at the insertion point • Can also be completed by using the _____________ method

- mouse to the location where the text should be entered and _____________ to move the cursor and begin typing



19. Keys to Delete Text • _____________ Key

- deletes the space directly behind the cursor by moving back one space each time the key is pressed

• _____________ Key - erases the space which is directly in front of the cursor when

pressed 20. Common Keyboard Shortcuts

21. Common Keyboard Shortcuts

Memorize keyboard shortcuts to increase speed in completing common actions in Microsoft® Office programs.



22. Types of Text Selection • _____________ Selection

- selection of text which is located next to each other or touching in a sequence

• _____________ Selection - selection of text which is not located next to each other or touching

in a sequence 23. Formatting Text • Commonly includes changing or customizing the text’s:

- font - font _____________ - font style - font color

Font- a complete set of characters in a specific face, style and size Font Style- the slant and weight of the characters in font set _____________- height of an uppercase letter in font set; measured in

points Font Color- the shade of the characters in a font set 24. Formatting Text • Can be completed by using the:

- _____________ on the Home - Mini toolbar

• contains many of the same commands which are found in the Font group

• appears over _____________

25. Font Group • Can be used to change the:

- _____________ - size - case - style - text effects - highlight - color

• Contains the _____________ which, if clicked, removes the formatting from the selected text



26. Text • Can also be _____________ using the cut, copy and paste commands

- cutting removes the selected text from the document and places it on the clipboard

- copying makes a duplicate of the selected text and places it on the clipboard, leaving the selection in its _____________

- pasting moves items from the clipboard into the document where the insertion point is located

Clipboard- temporary storage area where all cut and copied items are stored for future use 27. Proofing Group • Is located on the _____________ • Contains commands to:

- manually run a spelling and grammar check by clicking on the Spelling & Grammar icon

- open the Thesaurus by clicking on the _____________ - open the word count window to view the statistics of the document

by clicking the Word Count icon 28. Saving Files • For the first time involves:

- naming the file in the _____________ - selecting a file type in the File Type drop down - choosing a _____________

29. Saving as a Different File Type • Can be completed by:

- selecting the file type wanted in the _____________ - utilizing the _____________ in Backstage View

30. Printing • Can be completed by utilizing the _____________ in Backstage View

- contains options for adjusting print settings The keyboard shortcut for printing is _____________. Pressing this shortcut will automatically open the Print option in Backstage View.



31. Paragraphs • Can be formatted by using:

- the Paragraph group and _____________ on the Home tab of the Ribbon

- the Paragraphs group on the _____________

32. Alignment • Is the position of text in relation to the width of the page • Can be:

- left • flush with left margin

- _____________ • centered between right and left margins

- right • flush with right margin

- _____________ • spaced to run evenly between the left and right margins

33. Indents • Are left and/or right margins for lines or paragraphs • Can be:

- left • indents from left margin

- _____________ • indents from right margin

- _____________ • indents just the first line from the left margin

- hanging • indents all lines but the first line from the left margin

34. Indents • Can be adjusted using:

- the _____________ in the Paragraph group on the Home tab - the left and right indent options in the Paragraph group of the

Layout tab - the _____________ on the ruler



35. Types of Tab Stops • Include:

- Left • text begins flush left of the tab stop

- Center • text is centered on the tab stop

- Right • text ends flush right of the tab stop

- _____________ • vertical bar displayed at the tab stop position

- _____________ • all decimal points are aligned with the tab stop

Click the Tab selector box until it displays the tab wanted. 36. Tab Stops • Can be set by clicking the _____________ at the left end of the ruler

until it displays the tab a user wants to use and then clicking on the location the tab stop should be located on the ruler

• Can also be set by using the Tabs dialog box - this can be opened by _____________ on a tab stop - shows currently set tab stops as well as options for adding

other tab stops 37. Line Spacing • Is the amount of vertical white space between the lines in a paragraph • Can be set by using the Line Spacing button in the Paragraph group on

the Home tab • Can be measured in:

- _____________ • single, double, etc.

- _____________ • called leading when measured in points

Points- unit of measurement used in desktop publishing and graphic design



38. Paragraph Spacing • Is the _____________ before and after paragraphs • Can be set by using the Spacing options in the Paragraph group on the

Layout tab • Is typically measured in _____________ 39. Paragraph Dialog Box • Can be opened using the _____________ in the Paragraph group on

the Home tab and/or the Layout tab • Contains commands to _____________, indentation and spacing of

paragraphs 40. Lists • Can be:

- _____________ • used when items do not need to be in a specific order

- numbered • used when items must be in a specific order

- _____________ • used to show an outline of items or subordination of certain

items to others 41. Pages • Can be formatted using the Design tab to set document properties such

as: - themes - _____________ - colors - fonts - effects _____________ - page colors - page borders



42. Themes • Are _____________ of coordinated colors, fonts and effects which can

be applied to documents • Can be applied by clicking on the Themes button on the Design tab and

choosing a theme from the gallery Themes can be customized by changing the colors, fonts and effects in the _____________. 43. Style Sets • Are collections of styles which contain coordinated colors and fonts • Can be applied by viewing the _____________ by clicking on the More

icon in the _____________ of the Design tab and then choosing a style from the gallery

44. Watermark • Is a _____________ or text positioned behind text in a document • Can be inserted by clicking the Watermark icon in the _____________

of the Design tab and choosing an option from the menu 45. Page Layout • Can be customized by using the Page Setup group of the Layout tab

and setting the: - margins - page _____________ - page size - columns - page breaks - line numbers - _____________

46. Margins • Are the amount of white space _____________ on each of the four

sides • Can be set by clicking on the Margins icon in the _____________ of the

Layout tab



47. Page Orientation • Is the way in which a rectangular page is _________ for normal viewing • Can be landscape or portrait • Can be set by clicking on the _____________ in the Page Setup group

of the Layout tab and selecting one of the options 48. Columns • Can be used to divide a document into “_____________” columns • Can be applied by clicking on the Columns icon in the Page Setup group

of the _____________ and choosing a column option 49. Page Breaks • Can be:

- _____________ • break entered by Word to start a new page when the current

page is full - _____________

• break entered by the user before the current page is full - can be used to keep related information together on

the same page 50. Hard Page Breaks • Can be entered by:

- clicking the _____________ in the Page Setup group of the Layout tab and choosing Page Break

- clicking the Page Break icon in the Pages group of the _____________

51. Header • Is text or graphics which are printed at the _____________ in a

document • Can be inserted by clicking on the Header icon in the _____________

on the Insert tab and choosing an option from the menu 52. Footer • Is text or graphics which are printed at the _____________ in a

document • Can be inserted by clicking on the Footer icon in the Header & Footer

group on the _____________ and choosing an option from the menu



53. Tables • Can be inserted by clicking the _____________ on the Insert tab and

choosing one of the _____________ from the menu 54. Tables • When selected, make the _____________ appear on the Ribbon and

contains the Design and Layout tabs - these tabs can be used to _____________

55. Text Boxes • Are objects in which text can be added and placed _____________ • Can be used as design elements in a document by formatting them • Can be added by clicking the _____________ in the Text group on the

Insert tab and choosing an option from the menu 56. Shapes • Are objects which can be added to documents such as _____________ • Can be added by clicking the _____________ in the Illustrations group

on the Insert tab and choosing an option from the menu 57. WordArt • Is _____________ users can add to a document • Can be added by clicking the _____________ in the Text group on the

Insert tab and choosing an option from the menu 58. Design Tools Format Tab • Contains the following groups:

- _____________ • add another shape, edit the shape by changing points,

changing the shape or draw a text box - _____________

• apply a premade style, add a shape fill, outline or effect

59. Working with Objects • Positioning

- select the object and click on one of the _____________ to position the object relative to the top, bottom, left, right or _____________



60. Working with Objects • Layering (Order of Objects from _____________)

- open the Selection Pane and drag the items to be in the order the objects need to appear

- use the Bring Forward or Send Backward commands in the _____________ of the Design Tools Format tab or the same commands on the menu which appears when the object is right-clicked

61. Working with Objects • Grouping

- select all of the objects which need to be _____________ • click Group in the Arrange group on the Design Tools Format

tab • _____________ and select Group from the menu

Grouping objects will allow users to format or move the “group” as one object rather than having to move or format each object. 62. Pictures • Are _____________ which are inserted as objects into documents • Can be added by clicking the Pictures or Online Pictures icon in the

Illustrations group on the Insert tab and then locating the file to be added Common file types for pictures or images are _____________, .png or .gif. 63. Screenshots • Are images of content currently displayed in a window _____________ • Can be added by clicking the Screenshot icon in the Illustrations group

on the Insert tab and then choosing a screenshot from the menu The _____________ allows users to enter a portion of the screen being used by selecting the image which needs to be clipped for the screen shot. Once entered in a document, a screenshot can be formatted with the same commands as a picture. 64. Pictures & Screenshots • When selected, make the _____________ appear on the Ribbon and

contains the _____________



65. SmartArt • Are _____________ which can be inserted to create diagrams in a

document • Can be used to _____________, concepts or ideas in documents SmartArt combines text, shapes, effects and other objects to create graphics. SmartArt can be formatted and edited to fit a user’s needs using many of the tools previously used to format other objects. 66. SmartArt • Can be added by clicking the _____________ in the Illustrations group

on the Insert tab and then choosing a type of SmartArt from the Choose a _____________

• Can be deleted by selecting it and pressing the Delete key There are many categories of SmartArt which can be added. To preview the SmartArt layout, click on it and a preview with a short description will appear in the dialog box. 67. SmartArt • When selected, makes the _____________ appear on the Ribbon and

contains the _____________ 68. Charts • Are _____________ of data • Can be added by clicking the Chart icon in the Illustrations group on the

Insert tab and then choosing a type of Chart from the _____________ 69. Charts • When added, open an _____________ to contain the data displayed in

the chart - to change the data displayed in the chart, edit the information in

the _____________ 70. Charts • When selected, make the _____________ appear on the

_____________ and contains the Design and Format tabs



71. Text Wrapping • Is the ability of text to wrap or be located around an object • Includes:

- _____________ • text located on a line with text

- Square • text wrapped on sides of object

- Tight • text wrapped on contours of object

- _____________ • text runs through object

72. Text Wrapping • Includes:

- _____________ • text displayed above and below object

- Behind Text • object is layered behind text

- _____________ • object is layered in front of text

73. Captions • Are labels which _____________ such as tables, charts, figures or

images located in a document • Can be added by:

- selecting the object to add the caption to - clicking Insert Caption in the Captions group on the

_____________ - entering the information in the caption in the Caption Dialog Box - clicking OK to add the caption



74. Comments • Are _____________ which can be electronically entered into documents • Can be entered by:

- selecting the text or object which needs a comment applied - clicking New Comment in the Comments group on the Review tab - entering the comment by typing text into the comment balloon

Comments can also be added by clicking the _____________ in the Comments group on the Insert tab. 75. Comments • Can be deleted by selecting the comment and clicking the

_____________ in the Comments group • Can be navigated through by clicking on the _____________ in the

Comments group 76. Track Changes • Marks _____________ which are made to a document

- this feature can be turned on by clicking the Track Changes command in the Tracking group on the Review tab

To stop marking changes, click on the _____________ to unselect it. Any changes which were already marked remain in the document until they are removed. 77. Track Changes Markup Options • _____________

- default option, indicates where changes are with a red line in the margin

• No Markup - hides markup to show what the incorporated changes will look like

• _____________ - shows all edits with different colors of text and lines

• Original - shows the document in its original form



78. Tracked Changes • Can only be removed by accepting or rejecting the changes

- to accept, click the _____________ or to reject, click the Reject icon in the Changes group on the Review tab

• users can also choose to accept or reject all changes by clicking on the icons and choosing the option from the list

- users can move from change to change by using the Previous and Next icons in the Changes group on the _____________

79. Macro • Is a _____________ and instructions which are grouped together as a

single command to accomplish a task automatically • Can be recorded by clicking the Macros icon in the Macros group on the

View tab and choosing _____________ 80. Macros • Can be recorded to be run by the click of a button or by pressing a

_____________ • Can also be run by clicking on _____________ and then on the Macro

name and clicking Run in the Macros dialog box 81. Envelopes • Can be created in Word by clicking the _____________ in the Create

group on the _____________ to open the Envelopes and Labels dialog box

82. Envelopes & Labels Dialog Box • Envelopes tab contains areas:

- to enter the _____________ - to enter the return address - to preview the envelope - to show how to _____________ - to apply electronic postage - to print the envelope



83. Labels • Can be created in Word by clicking the _____________ in the

_____________ on the Mailings tab to open the Envelopes and Labels dialog box

84. Envelopes & Labels Dialog Box • Labels tab contains areas:

- to enter the address - to _____________ to print - to preview type of label - to create a new document of labels - to _____________