Microsoft Word

Project 2Project 2

Objectives

• Describe the MLA documentation style Describe the MLA documentation style for a research paperfor a research paper

• Change the margin settings in a Change the margin settings in a documentdocument

• Adjust line spacing in a documentAdjust line spacing in a document• Use a header to number pages of a Use a header to number pages of a

documentdocument• Enter text using Click and TypeEnter text using Click and Type• Apply formatting using shortcut keysApply formatting using shortcut keys

Objectives cont…

• Indent paragraphsIndent paragraphs• Use Word’s AutoCorrect featureUse Word’s AutoCorrect feature• Add a footnote to a research paperAdd a footnote to a research paper• Modify a styleModify a style• Count the words in a documentCount the words in a document• Insert a manual page breakInsert a manual page break• Create a hanging indentCreate a hanging indent• Insert a symbol automaticallyInsert a symbol automatically• Create a hyperlinkCreate a hyperlink

Objectives cont…

• Sort selected paragraphsSort selected paragraphs• Go to a specific location in a Go to a specific location in a

documentdocument• Move textMove text• Find and replace textFind and replace text• Use the Paste Options buttonUse the Paste Options button• Understand how smart tags workUnderstand how smart tags work

Objectives cont…

• Find a synonym for a wordFind a synonym for a word• Check spelling and grammar at Check spelling and grammar at

onceonce• Display the Web page associated Display the Web page associated

with a hyperlinkwith a hyperlink• E-mail a copy of a documentE-mail a copy of a document

Introduction

• Always need to write reportsAlways need to write reports• 2 documentation styles for research 2 documentation styles for research

paperspapers• MLA (Modern Language Association MLA (Modern Language Association

of America)of America)• APA (American Psychological APA (American Psychological

Association)Association)

Project Two – E-Retailing Research Paper

• MLA Documentation StyleMLA Documentation Style

MLA Documentation Style

MLA Documentation Style

MLA Documentation Style

Project Two – E-Retailing Research Paper

• Starting WordStarting Word• Click Start button on Windows Click Start button on Windows

taskbar, point to Programs on the Start taskbar, point to Programs on the Start Menu and then click Microsoft Word Menu and then click Microsoft Word on the Programs submenu.on the Programs submenu.

Project Two – E-Retailing Research Paper

• Resetting Menus and ToolbarsResetting Menus and Toolbars• Use steps outlined in Appendix DUse steps outlined in Appendix D

• Displaying Formatting MarksDisplaying Formatting Marks• If the Show/Hide ¶ button on the If the Show/Hide ¶ button on the

Standard tool bar is not already Standard tool bar is not already selected, click itselected, click it

Changing the Margins

• Word is preset to use standard 8.5 Word is preset to use standard 8.5 by 11 inch paper with 1.25 inch left by 11 inch paper with 1.25 inch left and right margins and 1 inch top and right margins and 1 inch top and bottom marginsand bottom margins

• To change settings:To change settings:

Changing the Margins

• Zooming Page WidthZooming Page Width• Click the Zoom box arrow on the Click the Zoom box arrow on the

Standard toolbarStandard toolbar• Click Page Width in the Zoom listClick Page Width in the Zoom list

Adjusting Line Spacing

• Selecting Different Line SpacingSelecting Different Line Spacing

Using a Header to Number Pages

• Headers and FootersHeaders and Footers

Using a Header to Number Pages

• Entering Text Using Click and TypeEntering Text Using Click and Type

Using a Header to Number Pages

• Entering a Page Number into the Entering a Page Number into the HeaderHeader

Typing the Body of the Research Paper

• Applying Formatting Using Applying Formatting Using Shortcut KeysShortcut Keys

Typing the Body of the Research Paper

• Saving the Research PaperSaving the Research Paper• Insert a floppy disk into drive AInsert a floppy disk into drive A• Click the Save button on the Standard Click the Save button on the Standard

toolbartoolbar• Type E-Retailing Paper in the file name text Type E-Retailing Paper in the file name text

boxbox• Click the Save in box arrow and then click 3 Click the Save in box arrow and then click 3

½ Floppy (A:)½ Floppy (A:)• Click the Save button in the Save As dialog Click the Save button in the Save As dialog

boxbox

Typing the Body of the Research Paper

• Indenting ParagraphsIndenting Paragraphs

Typing the Body of the Research Paper

• Using Word’s AutoCorrect FeatureUsing Word’s AutoCorrect Feature• Auto Correct as you type or click the Auto Correct as you type or click the

AutoCorrect Options buttonAutoCorrect Options button

Typing the Body of the Research Paper

• Adding FootnotesAdding Footnotes

Typing the Body of the Research Paper

• Modifying a StyleModifying a Style• StyleStyle• Normal styleNormal style

Typing the Body of the Research Paper

• Using Word CountUsing Word Count

Typing the Body of the Research Paper

• Automatic Page BreaksAutomatic Page Breaks• Soft page breaksSoft page breaks• Performed between keystrokesPerformed between keystrokes

Typing the Body of the Research Paper

• Recounting Words in a DocumentRecounting Words in a Document

Creating an Alphabetical Works Cited Page

• Manual Page BreaksManual Page Breaks• CTRL + ENTERCTRL + ENTER

Creating an Alphabetical Works Cited Page

• Centering the Title of the Works Cited Centering the Title of the Works Cited PagePage• Drag the First Line Indent marker to the 0” Drag the First Line Indent marker to the 0”

mark on the rulermark on the ruler• Click the Center button on the Formatting Click the Center button on the Formatting

toolbartoolbar• Type Works Cited as the titleType Works Cited as the title• Press EnterPress Enter• Press CTRL+L to left-align the paragraph Press CTRL+L to left-align the paragraph

markmark

Creating an Alphabetical Works Cited Page

• Creating a Hanging IndentCreating a Hanging Indent

Creating an Alphabetical Works Cited Page

• Inserting Arrows, Faces, and Other Inserting Arrows, Faces, and Other Symbols AutomaticallySymbols Automatically

Creating an Alphabetical Works Cited Page

• Creating a HyperlinkCreating a Hyperlink

Creating an Alphabetical Works Cited Page

• Sorting ParagraphsSorting Paragraphs

Proofing and Revising the Research Paper

• Going to a Specific Location in a Going to a Specific Location in a DocumentDocument

Proofing and Revising the Research Paper

• Moving TextMoving Text

Proofing and Revising the Research Paper

• Smart TagsSmart Tags• Appear on screen when Word Appear on screen when Word

performs a certain actionperforms a certain action• Smart tag indicatorSmart tag indicator• Clicking button displays menu that Clicking button displays menu that

contains commands relative to the contains commands relative to the action performed at the location of the action performed at the location of the smart tagsmart tag

Proofing and Revising the Research Paper

• Finding and Replacing TextFinding and Replacing Text

Proofing and Revising the Research Paper

• Finding TextFinding Text• Click the Select Browse Object button on the Click the Select Browse Object button on the

vertical scroll bar and then click Find on the vertical scroll bar and then click Find on the Select Browse Object menuSelect Browse Object menu

• Type the text to locate in the Find what text Type the text to locate in the Find what text box and then click Find Nextbox and then click Find Next

• To edit the text, click the Cancel button; to To edit the text, click the Cancel button; to find the the next occurrence of the text, click find the the next occurrence of the text, click the Find Next buttonthe Find Next button

Proofing and Revising the Research Paper

• Finding a SynonymFinding a Synonym• SynonymSynonym• ThesaurusThesaurus

Proofing and Revising the Research Paper

• Checking Spelling and Grammar at Checking Spelling and Grammar at OnceOnce

Proofing and Revising the Research Paper

• Saving Again and Printing the Saving Again and Printing the DocumentDocument

Navigating to a Hyperlink

• Activating HyperlinksActivating Hyperlinks

E-Mailing a Copy of the Research Paper

• Sending Paper to Professor Sending Paper to Professor