Embed Size (px)
Citation preview
Middle School Athletic Handbook
OFFICE OF STUDENT LEARNING
Middle School Athletics
PRINCE WILLIAM COUNTY PUBLIC SCHOOLS MIDDLE SCHOOL INTERSCHOLASTIC
ATHLETIC HANDBOOK
Revised 1.26.17
Rita Everett Goss Associate Superintendent for Student Learning and Accountability
Kenneth E. Bassett
Director of Student Learning
Kelly Gardner Supervisor of Health, Physical, and Driver Education, and Student Activities
3
TABLE OF CONTENTS
INTRODUCTION ............................................................................................................................ 6
STATEMENT OF BELIEF .............................................................................................................. 6
ADMINISTRATION OF THE MIDDLE SCHOOL ATHLETIC PROGRAM .............................. 7
SCHEDULE OF MEETINGS .......................................................................................................... 8
MIDDLE SCHOOL ATHLETIC EXECUTIVE COMMITTEE ..................................................... 8
MIDDLE SCHOOL REGIONS ....................................................................................................... 9
REGIONALS ROTATION………………………………………………………………………...9
PWCPS COACHES EDUCATION IMPLEMENTATION PLAN ................................................ 10
THE ROLE OF COACHES AND ATHLETIC TRAINERS ......................................................... 11
MIDDLE SCHOOL SPORTSMANSHIP STATEMENT .............................................................. 11
JOB DESCRIPTION – MIDDLE SCHOOL ATHLETIC COORDINATOR……………………12
FORMS FOR ATHLETIC PROGRAM ADMINISTRATION…………………………………..13
CONCUSSION EDUCATION ....................................................................................................... 14
ENERGY DRINKS ......................................................................................................................... 15
GENERAL RULES
Enrollment ............................................................................................................................. 15
Eligibility ............................................................................................................................... 15
Semester Rule ........................................................................................................................ 15
Academic Eligibility .............................................................................................................. 16
Transfer Student Eligibility ................................................................................................... 16
Conduct Eligibility ................................................................................................................ 16
Medical Examination ............................................................................................................. 16
Concussion Education ........................................................................................................... 17
Emergency Care Cards .......................................................................................................... 17
Student Participation ............................................................................................................. 17
Selection of Team .................................................................................................................. 17
Practices ................................................................................................................................. 17
Transportation to and from …………………………………………………………………18
Students as Team Managers .................................................................................................. 18
Non-Staff Coaching Rule ...................................................................................................... 18
School Staff Volunteer Coaches ............................................................................................ 19
Athletic Seasons .................................................................................................................... 19
Participation Limitations ....................................................................................................... 19
Competitions .......................................................................................................................... 19
Scheduling of Contests .......................................................................................................... 20
Time of Contest ..................................................................................................................... 20
4
GENERAL RULES – Continued
Early Dismissal for Games .................................................................................................... 20
Organizational Meeting ......................................................................................................... 20
Coaches Meeting ................................................................................................................... 20
Regional Track and Wrestling Event Planning Guide .......................................................... 20
Seed Meeting Procedures for Regional Track/Wrestling ...................................................... 20
Costs for Regional Events ..................................................................................................... 21
Postponements for Contests .................................................................................................. 21
Determining Championships – Regular Season .................................................................... 21
Determining Championships Involving Tie Games .............................................................. 21
Insurance ................................................................................................................................ 21
Admission to Contest ............................................................................................................ 21
Awards ................................................................................................................................... 22
Team Awards ......................................................................................................................... 22
Coaches’ Banquet .................................................................................................................. 22
Rule Books ............................................................................................................................ 22
Cheerleaders……………………………………………………………………………..22-24
Officials for Scheduling Activities ........................................................................................ 24
BOYS SPORTS
Baseball ................................................................................................................................. 25
Basketball .............................................................................................................................. 25
Football .................................................................................................................................. 25
Soccer .................................................................................................................................... 25
Track and Field ...................................................................................................................... 26
Wrestling………………………………………………………………………………...27-29
GIRLS SPORTS
Basketball .............................................................................................................................. 29
Cheer…………………………………………………………………………………… 22-23
Soccer .................................................................................................................................... 29
Softball .................................................................................................................................. 30
Track and Field ...................................................................................................................... 30
Volleyball .............................................................................................................................. 31
APPENDIX
WRESTLING WEIGHT CERTIFICATION LIST (APPENDIX A)……………………………..32
EMERGENCY PERMISSION FORM (APPENDIX B) ............................................................... 33
INDIVIDUAL SCHOOL WON/LOST RECORD FORM (APPENDIX C) .................................. 34
MIDDLE SCHOOL ATHLETIC PARTICIPATION/PARENTAL
CONSENT/PHYSICIAN’S CERTIFICATE FORM (APPENDIX D) ………………...……. 35-38
MIDDLE SCHOOL ATHLETIC, CLUB, STUDENT GOVERNMENT, SCHOOL
SOCIAL EVENT ACTIVITY PARTICIPATION (APPENDIX E)…………….…..……………39
EMPLOYEE ADMITTANCE TO ATHLETIC EVENTS (APPENDIX F) .................................. 40
NOTICE 648-1-30 GUIDELINES FOR OUTDOOR ACTIVITIES (APPENDIX G)….…….41-46
5
List of Policy and REGULATIONS PERTAINING TO ATHLETICS (APPENDIX H) .............. 47
REGIONAL TRACK AND FIELD HOST GUIDELINES (APPENDIX I)…………………..48-51
REGIONAL WRESTLING HOST GUIDELINES (APPENDIX J)…………………………..52-54
SEASONAL ATHLETIC ELIGIBILITY ROSTER (APPENDIX K)……………………………55
TITLE IX-ANNUAL GENDER PARTICIPATION DATA (APPENDIX L)……………………56
6
INTRODUCTION
Extracurricular activities and interscholastic athletics are very important components of the total school
program. These activities provide students with opportunities that supplement the classroom
experience and engage the student in challenging and creative experiences.
This handbook has been created to provide guidelines for the middle school interscholastic athletic
program in Prince William County Public Schools. The athletic program is designed to correspond
with and be an extension of the total school program. It is the intent of the Middle School Athletic
Executive Committee that all schools follow the “Spirit of Sportsmanship” as well as the rules defined
in this handbook.
STATEMENT OF BELIEF
We believe that athletic competition, kept in proper perspective, is desirable for certain middle school
students. As an extension of the total school program and health and physical education program,
interscholastic athletics offers physical, mental, and social growth experiences for those students who
demonstrate a greater degree of skill and desire for competition than is found in the regular class
setting.
We believe that coaches will be positive role models and shall conduct themselves in an exemplary
manner at all times. Coaches shall place emphasis on the educational values of athletics as opposed
to emphasis on winning games. At no time shall coaches deliberately embarrass an opponent by
“running up the score.”
We believe that the interscholastic athletic program, when properly planned and implemented, is
related to the goals of general education as it relates to the student, the student body, and the
community.
As athletics relate to the student, opportunities are provided for:
1. The participation of skilled opponents of comparable skill.
2. The development of greater strength, endurance, and vitality.
3. The development of desirable health habits.
4. The development of sportsmanship.
5. The development of courage, tenacity, alertness, and resourcefulness.
6. The modes of participation that teach citizenship and cooperative effort.
7. The development of skills that will carry over into adult life.
As athletics relate to the student body the program attempts:
1. To create unity and foster school spirit.
2. To acquaint students with the values of athletics.
3. To promote wider participation of the student body in school events.
As athletics relate to the community the program attempts:
1. To provide activities of recreational interest.
2. To stimulate support for the entire school program.
3. To educate the community on the educational and social values of sports.
7
ADMINISTRATION OF THE MIDDLE SCHOOL ATHLETIC PROGRAM
Athletic Executive Committee
The governing body of the interscholastic program shall be the Executive Committee. With the region
alignment change in 2016 -17, the Executive Committee shall consist of four middle school principals,
four activities coordinators, and the supervisor of Health, Physical, and Driver Education, and Student
Activities and as per the chart (page 8) in this manual.
Athletic Coordinator Members – Four athletic coordinators, one from each conference (2016-17) will
be appointed by a rotation published in the Middle School Athletic handbook. Each coordinator will
serve a four-year term.
The Executive Committee shall be established for the following purposes:
1. To represent the middle school athletic coaches and schools of their respective conference.
2. To discuss recommendations made by the athletic coaches for presentation to the Athletic
Council, middle school principals, and provide a final decision for entry into the handbook.
3. To establish and approve annual athletic schedules.
4. To receive and interpret questions, disputes, or protests regarding the athletic program of which
the Chairman and Vice Chairman of the Executive Committee and supervisor of Health,
Physical, and Driver Education, and Student Activities will refer to the Executive Committee
according to their discretion. Each school on the Executive Committee will be allowed only
one vote. If one of the schools on the Executive Committee is “involved” in the question,
dispute, or protest, that school will not be allowed to vote.
5. To establish an award system.
6. To organize and implement the annual awards banquet.
The Executive Committee membership is an assigned rotation with each member serving for
consecutive year rotation with shall be as follows.
Chairman – Appointed by rotation to serve the first and second year as members, and the third year as
Vice Chair, and third years as a member, the third year as the Vice-Chairman, and the fourth year as
Chairman.
NOTE: The Chairman and Vice-Chairman must come from different conferences.
The following are the responsibilities for the Chairman of the Executive Committee:
1. Be host to the Executive Committee meetings normally held every two months.
2. Support the Supervisor of Health, Physical, and Driver Education, and Student Activities to
provide the Executive Committee meetings.
3. Organize and host the annual middle school coach’s banquet. (See page 22 of this handbook).
The following are the responsibilities for the Vice-Chairman, 3rd year member, of the Executive
Committee:
1. Fill in for the Chair as needed.
2. Collaborate with the Chair to schedule and host the annual middle school coach’s banquet,
8
The following are the responsibilities for the first and second year members of the Executive
Committee:
1. Order championship plaques for their respective region championships for track and wrestling.
2. Collaborate and assist with communication of the annual middle school coach’s banquet.
The following are the responsibilities for all members of the Executive Committee:
1. Collaborate with the Vice-Chairman to order championship plaques for their respective
conferences and region championships for track and wrestling.
2. Encourage and support the collection and recording of conference seasonal records in the
designated “drop box” site.
3. Collaborate and assist with communication of the annual middle school coach’s banquet.
Secretary of the Executive Committee – An athletic coordinator may be appointed by the Chairman of
the Executive Committee. The secretary will be responsible for assembling input from all athletic
coordinators for the Committee meeting agendas, and for distributing the minutes of the meetings to all
athletic coordinators. Order the trophies for the winning school in each sport and regionals (Refer to
Awards section on page 22 of this handbook).
SCHEDULE OF MEETINGS
September ................................. Athletic Coordinator Meeting and Executive Committee Meeting
November .......................................................................................... Athletic Coordinator Meeting
December .......................................................................................... Executive Committee Meeting
March ........................................ Athletic Coordinator Meeting and Executive Committee Meeting
April ................................................................................................... Athletic Coordinator Meeting
May ................................................................................................... Executive Committee Meeting
NOTE: The Executive Committee will be on call throughout the school year to deal with special
concerns. The chairman of the Executive Committee will schedule special meetings.
MIDDLE SCHOOL EXECUTIVE COMMITTEE MEMBERS
Year Incoming (1st year) 2nd Year Vice-Chairman (3rd year) Chairman (4th year)
2016-2017 Hampton MS Metz MS Woodbridge MS Stonewall MS
2017-2018 Gainesville MS Hampton MS Metz MS Woodbridge MS
2018-2019 Rippon Gainesville MS Hampton MS Metz MS
2019-2020 Parkside Rippon Gainesville MS Hampton MS
2020-2021 Benton Parkside Rippon Gainesville
2021-2022 Marsteller Benton Parkside Rippon
9
2022-2023 Graham Park Marsteller Benton Parkside
2023-2024 Stonewall Graham Park Marsteller Benton
MIDDLE SCHOOL COONFERENCES AND REGIONS – 2016 – 2017
(In order of Executive Committee Membership Rotation)
MIDDLE SCHOOL COONFERENCES AND REGIONS – 2016 – 2017
(Alphabetically)
Four Conferences will be created with a scheduling goal of 10 games in a season for volleyball,
soccer, basketball, baseball, softball, and 6 games for football and a minimum of 6 matches in
wrestling and track.
Each of the 4 conferences will determine ranking according to their conference record. 2
conferences will be placed in an East or West Region.
The MS Athletic Executive Committee would like to keep the Region Championship format with
a championship determines at the regional event.
Discussion will be needed to consider a format for regional champions or conference champions
in the other sports.
Discussion points – Conference Champions vs. Region Champions – Ease of Scheduling -
Eastern Region Western Region
East Conference Central Conference North Conference West Cenference
Woodbridge Hampton Metz Gainesville
Rippon Benton Parkside Marsteller
Graham Park Lake Ridge Stonewall Reagan
Fred Lynn Beville Manassas Park Bull Run
Potomac Saunders
Eastern Region Western Region
East Conference Central Conference North Conference West Cenference
Fred Lynn Benton Metz Bull Run
Graham Park Beville Manassas Park Gainesville
Potomac Hampton Parkside Marsteller
Rippon Lake Ridge Stonewall Reagan
Woodbridge Saunders
10
Prince William County Public Schools
Coaches Education Implementation Plan
New coaches are required to complete the coaches education program (COA 605) within the
first year of their coaching assignment. These sessions will provide staff with the Prince
William County Public School and Virginia High School League policies and procedures.
These sessions will also provide attendees with information on best practices for dealing with
students, academics, parents, media, and student athletes.
As directed by the State of Virginia, all coaches will be required to participate in a
Concussion Education Seminar that will be scheduled each school year.
PRINCE WILLIAM COUNTY PUBLIC SCHOOLS
COACHES’ EDUCATION PROFESSIONAL DEVELOPMENT
Middle School Athletic Coordinators Professional Development – offered annually
Register: https://ero4.eschoolsolutions.com/user/Login.taf?orgId=55914 COA 605
Coaches’ Education Offerings – 2016-17 School Year
COA 605
2015060060501 10.24.16 Colgan High School 6 – 9 pm
2015060060502 12.15.16 Colgan High School 6 – 9 pm
2015060060503 02.06.17 Colgan High School 6 – 9 pm
Coaching staff may begin to register for COA 605 online using the online catalog at
https://ero4.eschoolsolutions.com/user/Login.taf?orgId=55914
Non-school coaches are to register by contacting Kelly Gardner, Supervisor of Health, Physical, and
Driver Education, and Student Activities at 703.791.7353.
First year middle school coaches are required to take the on-line course, Coaching Sports in
Middle School, http://www.nfhslearn.com/electiveDetail.aspx?courseID=19000. This course is
designed for middle school coaches and administrators and was developed in partnership with the
National Middle School Association. A fee of $20 is required to participate in this online course. Staff
may receive reimbursement for the course fee by providing proof of completion of this course and a
copy of the receipt for payment to the supervisor of Health, Physical, and Driver Education, and
Student Activities.
11
THE ROLE OF COACHES AND ATHLETIC TRAINERS
WHEREAS, a principal purpose of interscholastic athletics is to contribute to the health and
physical fitness of youth, and
WHEREAS, the use of tobacco and other drugs are detrimental to the health and fitness of
teenage athletes, and
WHEREAS, there is a significant need for middle school athletes to understand the dangers of
substance abuse as well as other undesirable health practices,
BE IT RESOLVED: Those coordinators of athletics and coaches include substance abuse
prevention education as a part of the athletic program and refrain from the use of harmful substances in
the presence of student athletes.
Middle School Sportsmanship Statement
The announcer is a key figure and carries a great responsibility. What is said and the way it is said will
influence the crowd. Please have your announcers use the following middle school sportsmanship
statement: Welcome to (your middle school), where sportsmanship is an expectation. Please let the
players play, let the coaches coach, and let the officials officiate, and spectators – BE POSITIVE.
Thank you for your support of the athletics program.
REGIONAL HOST ROTATION FOR REGIONAL TRACK AND WRESTLING EVENTS
Year Regions Boys’ Track Girls’ Track Wrestling
2016-2017 Western
Eastern
Gainesville
Benton
Gainesville
Benton
Marsteller
Potomac
2017-2018 Western
Eastern
Parkside
Beville
Parkside
Beville
Manassas Park
Benton
2018-2019 Western
Eastern
Stonewall
Lake Ridge
Stonewall
Lake Ridge
Bull Run
Graham Park
2019-2020 Western
Eastern
Reagan
Woodbridge
Reagan
Woodbridge
Gainesville
Hampton
2020-2021 Western
Eastern
Metz
Rippon
Metz
Rippon
Parkside
Beville
2021-2022 Western
Eastern
Marsteller
Hampton
Marsteller
Hampton
Stonewall
Lake Ridge
2022-2023 Western
Eastern
Bull Run
Saunders
Bull Run
Saunders
Reagan
Woodbridge
2023-2024 Western
Eastern
Manassas Park
Potomac
Manassas Park
Potomac
Metz
Rippon
2024-2025 Western
Eastern
Gainesville
Benton
Gainesville
Benton
Marsteller
Fred Lynn
2025-2026 Western
Eastern
Parkside
Graham Park
Parkside
Graham Park
Manassas Park
Saunders
12
JOB DESCRIPTION: MIDDLE SCHOOL ATHLETIC COORDINATOR
The athletic coordinator is responsible to the principal for coordinating, supervising, and maintaining
the athletic program within the school at the highest possible level of competency and efficiency. As
annual budgets for individual schools will allow, it is recommended that the athletic coordinator be
provided a daily free period to properly fulfill the responsibilities required to successfully run the
athletic program.
1. Have a meeting with all coaches at the beginning of each school year for the purpose of
reviewing the Interscholastic Athletic Handbook and defining coaches’ responsibilities. The
school principal shall attend this meeting and discuss the following:
• Principal’s expectations for athletic program.
• Public interaction expected of coaches.
• Coaches’ attitude.
• Coaches’ behavior.
• Increased participation.
• Selection procedures for tryouts.
• Handling emergencies.
• Updating emergency information on each participant.
• Concept of mandatory play.
• Ways to increase sixth grade participation.
• Encouraging staff volunteers.
• Liability of coaches.
2. Insure that coaches, players, cheerleaders, and students demonstrate a high level of good
sportsmanship.
3. Coordinate all phases of the athletic program.
4. Responsible for the inventory, storage, and issuance of all athletic equipment.
5. Preparation of an annual budget for the entire athletic program.
6. Development and coordination of schedules for the entire athletic program.
7. Obtain safe and efficient transportation to all contests and practice sessions away from school.
8. Provide officials of the highest quality and certification for all home contests.
9. Obtain, instruct, and supervise necessary security personnel for all home contests.
10. Insure field and court preparation for all interscholastic contests.
11. Provide required supervision for all athletic activities in the absence of an assigned school
administrator.
12. Assist in the recommendation, supervision, and evaluation of coaching personnel.
13. Coordination of all athletic publicity.
14. Insure compliance with all School Board regulations and regulations set forth by the Middle
School Athletic Committee.
15. Interpret the athletic program to the school community.
16. Assist the principal and curriculum supervisor in the evaluation of the athletic program.
17. Prepare and maintain an eligibility list for each sport prior to the first game of each season.
18. Prepare and implement procedures for handling medical emergencies at athletic events and
practices.
19. Assist regional directors in providing student supervision as requested by the host school.
13
FORMS FOR ATHLETIC PROGRAM ADMINSTRATION
1. SEASONAL ATHLETIC ELIGIBILITY ROSTER – Excel Spreadsheet (APPENDIX K-p.55,
ask your MS Athletic Coordinator for electronic version).
2. Title IX – ANNUAL GENDER PARTICPATION DATA -Excel Spreadsheet (APPENDIX L-
p.56, ask your MS Athletic Coordinator for electronic version).
3. WRESTLING WEIGHT CERTIFICATION LIST (APPENDIX A-p. 32)
4. EMERGENCY PERMISSION FORM (APPENDIX B-p. 33)
5. INDIVIDUAL SCHOOL WON/LOST RECORD FORM (APPENDIX C-p.34)
6. MIDDLE SCHOOL ATHLETIC PARTICIPATION/PARENTAL CONSENT/PHYSICIAN’S
CERTIFICATE FORM (APPENDIX D-p.35-38)
7. MIDDLE SCHOOL ATHLETIC, CLUB, STUDENT GOVERNMENT,
SCHOOL SOCIAL EVENT ACTIVITY PARTICIPATION (APPENDIX E-p.39)
8. EMPLOYEE ADMITTANCE TO ATHLETIC EVENTS (APPENDIX F-p.40)
9. NOTICE 648-1-30 GUIDELINES FOR OUTDOOR ACTIVITIES (APPENDIX G-p.41-46)
10. REGULATIONS PERTAINING TO ATHLETICS (APPENDIX H-p.47)
See appendix for form samples.
14
CONCUSSION EDUCATION FOR COACHES, PARENTS, AND ATHLETES
Concussion Policy
All middle and high school student athletes and their parent/guardian are required to complete an
annual concussion training according to Prince William County Public School Policy 759 before the
student may participate in the season. In order to participate in any extracurricular athletic activity,
each student-athlete and the student-athlete's parent or guardian shall review, on an annual basis (every
12 months), information on concussions provided by the School Division.
As there are sufficient differences in the way concussions will be handled at the middle school
and high school levels, a parent having children in both middle and high schools are required to
attend both a middle and a high school presentation.
Students and their parent/guardian have two ways to receive this concussion training.
Each conference school will collaborate to select presentation dates before tryouts that is different from
the others in the conference in order to improve Face to Face Concussion training availability to the
students and parents. In addition, each conference will offer “post tryout” meeting for concussion
training at one or two schools. This scheduling is to be shared over the four seasons.
Face to Face Training
Middle school parents and students, who are trying out for a sport for their first time in middle school
or are new to Prince William County Public Schools, must attend face to face concussion training at
their respective school.
High school parents and students who are entering 9th grade and trying out for a sport for their first
time in high school or are new to Prince William County Public schools must attend a face to face
concussion training at their respective school.
Online Training
Parents and students who have already attended a face-to-face training may take this year’s mandatory
concussion training online. Rising 6th grade and 9th grade students and students new to Prince William
County Public Schools are not eligible for the Online Training.
After having reviewed materials describing the short- and long-term health effects of concussions, each
student-athlete and the student-athlete’s parent or guardian shall sign a statement acknowledging
attendance at concussion presentation or completion of the online training and receipt, review, and
understanding of such information.
Coaches are required to participate in concussion training in one of the following ways:
1. Participation in their respective school and season for the face to face training (preferred
training – leads to improved parent/coach relationships);
2. Complete the Center for Disease Control and/or NFHS online training and provide a
completion certificate;
3. Attend or participate in Division approved professional development sessions.
Coaches are required to implement the protocol for Return to Play and actions for handling
concussions when athletic trainers are not present.
15
Energy Drinks
In an effort to support safe participation, PWCS does not support the use of energy drinks by athletes.
Athletes are prohibited from the use of energy drinks for any reason, especially for the purpose of
rehydration before or after exercise. Fluid replacement drinks or drinks used to replenish body fluid
after exercise are defined as drinks that replace energy and electrolytes to assist the body in recovering
from exercise. Fluid replacement drinks are not classified as energy drinks. Some common examples
of fluid replacement drinks are Gatorade and Powerade.
The penalty for violation of this rule will be established by the athletic departments at each of the
individual middle schools.
Soft drinks such as Coke or Pepsi, while not fluid replacement drinks, are not classified as energy
drinks.
GENERAL RULES
Enrollment
The student shall be officially enrolled as required by Virginia School laws and be a regular Bona
Fide student as defined as a student determined to be in good standing. A regular student is
considered a fulltime student who is in regular attendance and is carrying a schedule of subjects which,
if successfully completed, will render him/her scholastically eligible for the ensuing semester.
Eligibility
AGE – A student may not participate as a player in any sport if the student becomes fifteen (15) years
of age on or before September 1 of the current school year.
A student may not participate in junior varsity basketball if the student is fourteen (14) years of age on
or before September 1 of the current school year. Eighth graders are not eligible to participate on junior
varsity teams.
Participants can be moved from junior varsity to varsity, but may not be moved from varsity to junior
varsity. A student cannot participate in a junior varsity game and then play in a varsity game for a
period of 48 hours.
Sixth grade students are allowed to participate in varsity sports when, in the opinion of the coach,
athletic coordinator, and principal, the student is mature enough and has skills necessary to compete at
the varsity level. Coaches should use caution in using sixth grade students in practices and games.
Educators generally agree that participants on a school team should not participate during the same
sports season with any other organized athletic team. However, this practice is not prohibited.
Therefore, student athletes may participate simultaneously on a school team and a non-school
sponsored team.
Athletic coordinators shall have on file a team eligibility list for each team prior to the first game of
each season. The list includes the name, date of birth, and grade for each participant. The form for
wrestling requires distribution to the Executive Committee Secretary and all opponents
(See Appendix A-page 32).
Semester Rule
Successful completion of middle school academics is designed to occur within six semesters or three
school years. To be eligible for middle school athletics, the student shall not have been enrolled in the
last three years of middle school for a period of more than six consecutive semesters, beginning with
the semester in which he/she was enrolled for the first time in the sixth grade. The six consecutive
16
semesters shall be counted continuously from that point, regardless of whether or not he/she remains
continuously enrolled in school.
Academic Eligibility
To be academically eligible, a student must pass a minimum of five classes or fail no more than 1 class
for the nine-week grading period. When not meeting this standard, the student shall be declared
ineligible for the next grading period. This rule applies to practice as well as game participation.
Students will begin or end academic and/or conduct eligibility or ineligibility on the first day of the
new grading period. Transfer students must comply with this standard and grades from the transferring
school must be reviewed to determine eligibility before participation. Interim reports will allow
ineligible students meeting eligibility criteria to try out for the next sports season. The student may
practice but may not participate in scheduled games until the academic standard is met at the end of the
grading period. Students who become eligible may begin game participation on the first day of the new
grading period. Ineligible students who become eligible after team selection may not join a team.
PWCS eligibility will start on the first day of the new grading period.
Transfer Student Eligibility
Enrollment for transfer students who try out for an activity in the previous year for participation in the
following year (example: cheerleader, dance team) is defined as:
• Enrollment is determined when a student enters a school and begins classes. Parents of students
who intend to transfer to a school for the next school year and who wish to try out for
cheerleading or dance prior to the beginning of the school year must provide the receiving
school evidence of a family move into that school’s attendance area and the move-in date is on
or before September 30 of that school year. If a family can provide the school with the dated
sales contract that indicates a move-in date on or before September 30, the student would be
eligible to try out in the spring for cheerleading/dance for the following school year.
• A student who has an approved transfer from both schools, receiving and previous schools, for
the next school year.
Conduct Eligibility
To be eligible to represent a school in any activity, students must receive no more than one “U” in conduct.
If a student receives more than one “U” he/she shall be declared ineligible for the next grading period.
Fourth grading period conduct grades do not determine eligibility for the first grading period of the next
school year. This rule applies to practice as well as game participation and is effective the day after report
card distribution. Transfer students must comply with this standard and conduct grades from the
transferring school must be reviewed to determine eligibility before participation. Interim reports will allow
ineligible students meeting eligibility criteria to try out for the next sports season. The student may practice
but may not participate in scheduled games until the conduct standard is met at the end of a reporting
period (the first day of the new grading period). Ineligible students who become eligible after team
selections may not join a team.
Medical Examination
In all interscholastic activities, each participant must have a physical examination by a medical doctor and
have permission from the medical doctor and parents before the participant may engage in any sport.
A physical examination is required for each year. The exam must be on or after May 1 of the current school
year and is good through June 30 of the succeeding year. No student shall try out, practice, or participate in
a sport until the physical examination is complete and a permission form is on file with the school. It is
suggested that same sex staff member or volunteer be present in examination room. (APPENDIX D)
Physical form signature: Only the date of the physician’s signature on page 3 of the PPE must be on or
after May 1.
17
Concussion Education
Refer to page 10 – Concussion Education for Coaches, Parents, and Students
Emergency Care Cards
An Emergency Care Permission Card (Form 61582450404G) shall be completed by each participant
and signed by the participant’s parents for each sport. The card shall be readily available to coaches at
practice games. By signing these cards, parents and players are acknowledging they have read and
accepted to follow the PWCS Participation Guide. (See Appendix B-page 33)
Student Participation
A student may participate on only one school team during a given sports season. A student may change
from one sports team to another prior to the first game. A student may not leave one team to join
another once the regular season begins.
Due to differences in social, emotional, and physical development, as well as difficulties in logistics
such as the scheduling of practices and competitions due to differing school times for attendance,
middle school students are not and will not be allowed to participate in high school club sports or
interscholastic athletic activities* (Regulation 648-1 Intramural and Interscholastic Athletics).
*The School Division is supporting a pilot for eighth grade students to play in some sub-varsity high
school programs. Decisions are made on a case by case basis.
Selection of Team
Team selection should include as many participants as possible. Each student trying out will receive a
letter developed by each school, specifying length of practice, criteria for squad selection, equipment
needed, and a schedule of games. All squad selections will be implemented in a positive and objective
manner. There will be three designated days for tryouts for all athletic teams.
Practices
Schools participating in the Prince William County Middle School Athletic program may not begin
practice prior to beginning dates on each master schedule.
Practice time shall be limited to two hours, excluding dressing time. Regular practice sessions may be
conducted during exam week. Schools teams may not practice on days when schools are not in
session. This includes Saturdays and Sundays.
Practice sessions during excessively hot weather and other unusual conditions should be adjusted to
insure the well-being of the student. Practice sessions shall not be held on days that schools are
closed.
No students other than team members or managers may be at practices at any time.
The administrator or athletic coordinator should refer to the annual Outdoor participation guidelines
(Notice 648-1-30 Participation Guidelines for Outdoor Activities) to determine appropriate
participation on to determine heat/humidity conditions which might affect practices and/or games. If a
decision cannot be reached, the Office of Student Learning (703.791.7353) should be contacted by
individual schools for direction.
Practices for a sport shall stop after the last scheduled contest for that activity.
18
Middle school students and/or teams may not participate with, nor play, high school teams.
Clubs or intramural activities before or after sports seasons must be advertised and open to all
interested students.
Transportation to and from Athletic Events
If a school provides transportation from a game event, the students are required to use that bus. IF
parents sign them out, a coach must a have a written sign out process and will be expected to keep that
record on file for a minimum of a year. Parents may not sign out any student other than their own.
Students as Team Managers
Students serving as team managers provide opportunities of support to the coaches and teams by
providing assistance for care of equipment, practice, and game management. Student managers benefit
personally through the development of leadership, service, sport specific involvement, and
game/practice management skills. Coaches are encouraged to use student managers as team support.
The use of best practices and safety are expected when coaches assign student manager duties and
rules. The following expectations/guidelines are provided in order to support the positive gains all
students may experience when serving as a team manager. These Rules for Participation will be
implemented and are to be followed as the regulation for participation.
1. Coaches are directly responsible for all behaviors, safety, and participation of a student
manager of their team.
2. The use of electronic devises while performing duties as the team manager is prohibited during
practice or games.
3. Student will be permitted to serve as a manager for the sport of any gender. Coaches are
directly responsible for all behaviors, safety, and participation of a student manager of their
team.
4. The number of managers permitted to serves on a team is:
• Teams with less than 20 athletes will be permitted to have two managers.
• Teams with more than 20 athletes will be permitted two to five managers.
5. Student managers will need to provide a physical and participate in the concussion training.
6. Student managers will be expected to maintain the same conduct and academic eligibility as the
athletes.
7. Student managers may not be used as official scorekeepers for games.
Non-Staff Volunteer Coaching Rule
The intent of this rule is not to prohibit non-school staff from assisting in non-coaching activities such
as field preparation, scouting duties, carrying chains at football games, keeping statistical information
and records, assisting in awards ceremonies, etc. However, the practice of non-school staff being
involved in any form of coaching activity is restricted to the conditions specified in this rule.
There are two categories of coaching which non-staff may render.
Category I is when the non-staff volunteer coaches may assist school staff coaches during practice and
games. To coach in this category the following steps must be followed.
1. The school coach secures the authorization from the school’s athletic coordinator and principal.
2. The building principal secures the written approval of the Area Associate on a case-by-case basis
by submitting the appropriate form to the Department of Human Resources.
3. All Middle School Athletic Handbook rules must be observed.
4. Regular school staff coach must be present at all times when the non-staff volunteer is working
with students.
19
5. The school principal will notify the volunteer coach in writing of expected duties and obligations.
This agreement will be signed by the volunteer coach and the school principal. (School Board
liability insurance is currently provided for volunteer coaches). Volunteers who have children
trying out for the team may not serve until after the team has been selected.
Category II is when there is not a qualified staff individual available to fill an authorized coaching position
and the principal requests to have a non-staff member assume full coaching responsibility.
1. Principal must submit workflow request to the Department of Human Resources.
2. Written approval from the Area Associate Superintendent is required prior to using non-staff
individuals as coaches.
3. Category II non-staff coaches may receive supplemental pay if authorized. Payment requires
coaches to complete application and fingerprinting provided by the Department of Human
Resources.
School Staff Volunteer Coaches
Principals shall continue to encourage staff volunteers to participate in the athletic program. In order to be
covered for insurance benefits, the school principal must approve volunteer coaches. Any volunteer that
provides more than 15 hours a week, including all activities and responsibilities, must meet the
requirements and approval outlined in Regulation 511.10-1.
Athletic Seasons
Season Boys Girls
I
Football
Soccer
Volleyball
Track
II
Basketball
Varsity and Junior Varsity
III
Basketball
Varsity and Junior Varsity
Wrestling
IV
Baseball
Track
Soccer
Softball
Student Participation Limitations
Boys may not participate on girl’s teams. If a school maintains separate teams in the same sport for girls
and boys during the school year, regardless of sports season, girls may not compete on boy’s teams and
boys may not compete on girl’s teams. If a school maintains only a girl’s team in a sport, boys may not
participate on that team.
Competitions
Interscholastic competition shall be limited to the public middle schools of Prince William County and the
City of Manassas & Manassas Park. All participating schools must abide by all rules and regulations set
forth in the Prince William County Middle School Interscholastic Athletic Handbook. School athletic
equipment and/or uniforms may not be used for non-school athletic contests.
20
Scheduling of Contests
1. A master schedule for all contests will be developed and approved by the Middle School
Athletic Council.
2. Scrimmages or practices with any other team may not be scheduled.
3. Schedules will be available in May of the preceding year.
4. It is recommended, but not mandatory, that the regional wrestling matches be scheduled at a
high school.
5. Any changes in scheduling of Regional events must have the approval of the following:
A. Executive Committee
B. Participating Coaches
6. There will be no additional games after the athletic schedule has been approved. However,
faculty team games may be played at the conclusion of a sports season.
7. Schools are not permitted to schedule contests with institutions outside of Prince William
County, Manassas City and Manassas Park Middle schools and shall not schedule practice
sessions or scrimmages with other schools or agencies.
8. Administrative Attendance at Regional Events
One administrator from each school must be in attendance at all regional events from the time
of arrival until the team leaves the school.
Time of Contest
Every effort is made to start at 4:45 p.m. Due to traffic and transportation situations games will be start as
close as possible to the designated start time.
Early Dismissal for Games
Except for regional events, students may not be dismissed from classes in order to participate in
interscholastic athletics.
Organizational Meeting
Each coach may have one organizational meeting prior to the beginning of the sport season. The meeting
may not take place prior to the first day of school for students (except for Season I sports which may meet
in May or June).
Coaches’ Meeting
1. Coaches of track and wrestling must have a scratch/seeding meeting prior to the Regional meet.
The scheduling of the meeting is the responsibility of the HOST Athletic Coordinator. Meet
directors must attend the meeting.
2. Coaches’ meetings in other sports will be held when, in the judgment of the Executive
Committee, there is a need. The scheduling of such meetings will be the responsibility of the
Secretary of the Executive Committee.
NOTE: Coaches are expected to attend these meetings.
Regional Track and Wrestling Event Planning Guide
Planning documents for regional track and wrestling events are included in the handbooks as Appendix I
and J (pages 48-54). Host schools should make every effort to use a high school facility for the regional
event. Host athletic coordinators should reference Appendix I and J shall be uses as a checklist for
planning and organizing the regional events.
Seed Meeting Procedures for Regional Track Meets and Wrestling Matches
PURPOSE: 1. Seed athletes for events/weight classes
2. Discuss meet/tournament schedule such as:
a. arrival procedures
21
b. check-in procedures
c. meet/tournament officials
d. results scores sheet
3. Announce procedures for coaches scratch meeting
4. Assign supervision responsibilities
5. Present awards procedures
6. Provide coach’s responsibilities
NOTE: Coaches are expected to attend these meetings.
Costs for Regional Events
The following approved costs; clerk of course, officials, one police officer, athletic trainer, hospitality room
expenses, custodial fees, ribbons, and medals, shall be shared by participating schools in the event that gate
proceeds do not cover expenses to Regional events. It is recommended that each school provide event
security staff. This cost would then be absorbed by each school.
Postponements of Contests
In case of a postponement of any contest, the contest shall be scheduled on the next available open date
selected by the athletic coordinators of both schools.
Determining Championships Regular Season
For all sports except wrestling and track, only competition within the region will count toward determining
the championship.
Determining Championships Involving Tie Games
The Virginia High School League formula designating a ½ win and a ½ loss for a tie game will be used to
determine championships.
Insurance
All students participating in the athletic program shall be covered by some type of accident insurance. The
accident insurance policy made available by the Prince William County School System covers all athletic
activities, including middle school football.
Admission to Contest
1. Adults - $3.00
2. High school students - $1.00
3. Middle school students - $1.00
4. Elementary school students - $1.00 (K through 5)
5. Admission to all regional events
a. Adults - $5.00
b. Middle and high school students - $1.00
c. Elementary school students - $1.00
6. Senior citizens (age 60) shall be admitted without charge.
7. Admission will be charged for all sports. Any employee of the School Division and Metz and
Manassas Park faculty, with proper identification, may gain admittance to an athletic event
upon showing their Division security badge. This will gain free entrance for them to any
regularly scheduled home athletic event in the county during the regularly scheduled season. It
will not cover members of their family and will not cover any play off games that are
supervised by the Virginia High School League.
8. Each school may make an adult season ticket available. It can only be used for HOME
CONTESTS ONLY.
9. Collection Procedure
a. Single contest – collect through end of the first half
b. Double contest – collect through half-time of the second contest
22
c. Wrestling – collect throughout full contest
10. Once a student leaves the building during an indoor athletic event, they must pay to return to
the event.
11. The approved procedure for ticket accountability shall be followed for all middle school athletic
events.
Awards
1. Any student participating in athletics shall be recognized with a certificate of participation
provided the student does not leave the team nor is declared ineligible for other reasons.
Schools are encouraged to recognize regional winners on the local school’s Certificate of
Participation.
2. This certificate shall not exceed 8 ½ x 11 inches.
3. No monograms or trophies of any kind shall be given as awards.
4. Standardized ribbons with medals will be given at the regional wrestling and track
meets/matches for places 1 thru 5.
5. Ribbons and/or medals may be given to regional team members at the discretion of the school.
Team Awards
1. Plaques shall be awarded to the school with the best season Won-Lost recording each sport except
wrestling and track. Plaques will be awarded to the regional champions in wrestling and track.
2. Plaques will be 8 x 10 with a 5 x7 window for a team picture.
3. The cost for providing championship trophies will be shared among the schools in the respective
region.
4. In the event of ties for championships, both teams shall be awarded trophies.
5. The Chairman of the Executive Committee will provide all trophies to the winning schools. The
manner of their acknowledgment is left up to the individual schools.
6. Trophies and awards from outside organizations or individuals shall not be accepted by either
school or individuals for athletic achievement in the Prince William County Middle School
Interscholastic Athletic Program.
7. All coach’s certificates will be presented at the Coaches’ Banquet.
8. Athletic coordinators are required to submit the in season sport Won-Lost Record for their
respective schools through the electronic “dropbox” provided. If necessary, a form is available to
provide the respective conference Executive Committee member at the conclusion of each sports
season. (See Appendix C page 34).
Coaches’ Banquet
There will be a banquet for all coaches and administrators after the end of the final sports season. The
Chairman of the Executive Committee will determine the date and place.
Rule Books
Individual schools must purchase rule books for activities.
Cheerleaders – Guidelines
The rules provided in the Middle School Athletic handbook for Cheerleading participation in effect for
all practices, games, competitions and other performances.
Cheer Tryouts
1. Middle school administrators will establish the purpose and participation expectation for
cheer squads at school events and competition opportunities for each school year.
23
2. Tryouts will be held in the fall of the school year.
3. Cheerleaders selected to represent the school must have a physical examination prior to the
first activity of the school year. You are reminded that physicals are valid from May 1 –
June 30 of the following school year.
4. All cheer tryout participants and their parent/guardian will participate in the concussion
management training
5. All eligibility, participation, safety rules/guidelines provided in the Middle School Athletic
Handbook will be followed.
6. Selection committee will reflect school’s cultural diversity. The sponsor may choose to
head this panel or select a committee to assist with team selection.
7. Ability to finance by individual students will not affect selection.
8. Non-discrimination statements are to be included in selection communication and process.
9. Prior to try-outs, parents will be informed of the financial expectations, the selection
process and the rules and procedures which govern cheerleaders and their activities.
10. Sponsors and/or administrators will be willing to meet with parents and/or students to
explain why the student did not make the squad. At this meeting, only that student’s
evaluation will be discussed. No other student’s evaluation will be revealed.
11. As with all matters, the building principal will be the final judge of the integrity of the
cheerleading selection process.
12. The administration will be provided a list of the participants selected.
Cheer Participation
1. Varsity and junior varsity cheerleaders may not cheer at away games. However, cheer
squads from both participating schools may travel with the teams when the location is a
neutral site to both schools.
2. Cheerleading squads should be placed and supervised under the direction of a qualified and
knowledgeable coach.
3. Coaches will recognize a squad's particular ability level and should plan the squad's skill
instruction and activities accordingly. "Ability level" refers to the squad's talents as a group.
Individuals should not be pressed to perform activities until safely mastered.
4. An appropriate warm‐up routine should precede all cheerleading activities.
5. Athletes must always practice and perform on an appropriate surface. Technical skills
(stunts, pyramids, tosses or tumbling) may not be performed on concrete, asphalt, wet or
uneven surfaces or surfaces with obstructions.
6. Cheer stunts that are performed on gymnasium floors without mats are limited to half
stunts.
7. All pyramids (or stacks) will not exceed 2 people high. When used, the top participant
may touch a partner that is also in a stunt, but they may not grip the person. (This meets
current guidelines in the Middle School Athletic Handbook as well as Federation rules).
All stunts may not be more than one stunt high.
8. No tossing (or aerial) is permitted for any stunt. (Current PWC Middle School Athletic
Handbook).
9. All tumbling skills are allowed. (Current PWC Middle School Athletic Handbook).
Cheerleaders that are experienced may perform cartwheels, round-offs and aerial
cartwheels and are allowed on surfaces other than a mat. No blind tumbling on gymnasium
floors without mats. (Examples: Arabians, full twisting layouts, etc.)
10. Twisting motion to mount is allowed, however, twisting motions to dismount are not.
(Current PWC Middle School Athletic Handbook).
11. Dive rolls are prohibited.
12. Flips greater than one rotation are prohibited.
24
13. Twists greater than one rotation are prohibited.
14. Tumbling skills in which cheerleaders are touching/holding hands are prohibited.
15. Basket tosses, elevator tosses and similar multi‐based tosses are prohibited.
16. Participants may not perform aerial tumbling or rebound over an individual or prop.
17. Allowable dismounts – Pencil drop, step-down, pop cradle (with no basket toss), sweep is
okay, but recommended pop cradle for safety reasons. (Current PWC Middle School
Handbook except pop cradle).
18. Cheerleaders may not taunt the other team, cheerleaders are to support school spirit.
19. All jewelry is prohibited during participation including practice. Religious medals and
medical medals are not considered to be jewelry. A religious medal without a chain must
be taped and worn under the uniform. A medical alert medal must be taped and may be
visible.
Officials for Scheduled Activities
1. Officials for all athletic events except track shall be obtained from official associations in
the Northern Virginia or Western Maryland area.
2. Number of officials per activity:
a. Football - 4 e. Baseball - 2
b. Soccer - 2* f. Volleyball - 1
c. Basketball - 2 g. Softball - 1
d. Wrestling - 1 (per event/minimum one rated)
*A second official may be requested by the host school.
3. Each athletic coordinator shall be responsible for contracting or obtaining the services of
officials for athletic events.
4. The following associations are available:
• Football - Bull Run Officials Association
Ed Ehrmatrout (369-1350)
• Soccer - Commonwealth Soccer Officials Association
Miles Kara ; Pete Stenner [email protected]
703-966-0457
DARK Officials
• Basketball - Bull Run Officials Association
Ed Ehrmatrout ((369-1350)
Cardinal Basketball Officials Association
Quantico Officials Association
Curtis Smith 571-643-6516
• Wrestling - Northern Virginia Wrestling Officials
Dave Sisson
• Volleyball - Quantico Officials Association
George Hayn
Bull Run Volleyball Officials
Mike Cavanaugh
• Softball - Bull Run Officials Association
• Baseball - Bull Run Officials Association
Rick Mecke
Quantico Officials Association
Curtis Smith 571-643-6516
25
BOYS’ SPORTS
Baseball
Shall be governed by the current National Federation of State High School Athletic Associations’ rule book
except for the following adjustment:
1. A new inning may not start after 2 ½ hours past the starting time. Time lost due to weather or
other unforeseen events will not be considered part of the 2 ½ hours. An official game that ends
a tie will not be replayed.
2. Pitchers are limited to 10 innings per week.
3. Metal spikes may not be worn.
Basketball
Boys basketball shall be governed by the current National Federation of State High School Athletic
Association’s rule book.
1. Quarters shall be six (6) minutes each.
2. All basketball teams shall carry a minimum of 12 players.
3. A minimum of 12 players of the J.V. team shall play in each game. All team members (12)
shall be entered in the scorebook and legitimate reasons stated before the game for those who
will not play. Failure to play 12 eligible players will result in a forfeit.
4. If the teams go below 12 players after final selection, there will be no expectation of replacing
those players who left.
Football
Shall be governed by the National Federation of State High School Athletic Association’s current rule book
except for the following adjustments:
1. Every participant shall have a minimum of three (3) days of practice in shorts prior to putting
on full equipment. The three days will start on the participant’s first day and remain effect until
the completion of three full days.
** School’s may choose to use football helmets as practice gear on the third day of tryouts.
2. Quarters shall be eight (8) minutes each. In cases of tie games at the end of regulation play,
overtime will be allowed. Each team will have two offensive possessions starting at the 10 yard
line. If the score remains tied after overtime, the game will be recorded as a tie. One additional
time out will be provided for overtime play.
3. One (1) coach will be allowed on the field during a time out. No mechanical aids will be
allowed during this time.
4. The youth size, Wilson TDY, football shall be required.
5. If both head coaches agree, a ten play scrimmage may be inserted at the conclusion of
regulation for the purpose of allowing those who did not play a chance to participate. If
overtime is required for a game, a ten play scrimmage will be cancelled.
Soccer
Shall be governed by the National Federation of State High School Athletic Association’s current rule book
except for the following adjustments:
1. May use regular football field as playing field.
2. Standard football goal posts may be converted to soccer goal height.
3. Penalty area shall be thirty 30-yards wide when playing on a regulation football field and the
standard width playing on a regulation soccer field.
4. Shall have halves thirty minutes long with a seven-minute break between halves.
5. Games that end in a tie play two (2) overtimes for five (5) minutes each. If still tied at the end
of the second overtime period, the score remains tied.
6. Each team will provide one ball boy/girl for each game.
26
7. Soccer teams are expected to wear light or white jerseys for home games and dark color jerseys
for away games. If home light color jerseys are not available, the home team will have a set of
white pennies for the home teams to wear.
Boys' Track and Field
1. Shall be governed by the National Federation of State High School Athletic Association’s
current rule book except for the following adjustments:
a. No participant can participate in more than four (4) events. Furthermore, the participant
may not compete in more than three (3) running events (one of which must be a relay), nor
participate in more than three (3) field events.
b. No participant can participate in back to back running events.
c. The contestant shall be disqualified upon a second false start.
d. Participants in the mile run are restricted to only one other running event. They may
compete in four (4) events and if so, the other two must be field events.
e. In dual and tri-meets, a school cannot have more than three (3) entries in the dashes and
field events. There can be no more than eight (8) entries in the 400, 800, and 1600 meter
run. Exhibition relays may be permitted upon agreement between coaches.
f. In regional meets, two (2) entries per event for each school will be allowed to meet with
five (5) or more schools. For regional meets with four (4) or fewer schools, three (3)
participants per event will be allowed. Only one relay team per event will be allowed.
g. Substitutions may not be made in individual events after the seeding meeting for regional.
h. At regional track meets, coaches shall be in the stands during running events or in the area
designated by the meet director during the field events.
i. Regional track meets may be held at a high school.
j. At regional track meets with five (5) schools, ribbons will be awarded to the top five (5)
finishers in each individual event. Relay ribbons will be provided for each participant in the
top four (4) relay teams. At regional meets with four (4) schools, ribbons will be awarded to
the top five (5) finishers in each individual event. Relay ribbons will be provided for each
participant in the top three (3) relay teams.
2. Track and Field Events
a. Field Events (to be run simultaneously if possible)
8 lb. Shot
High jump
Long jump
b. Order of Track Event
1. 55 meter 30” Low Hurdles 6. 400 meter relay
2. Sprint medley relay (medley relay order 200, 200, 7. 800 meter relay
400, 800) 8. 400 meter run
3. 55 meter dash 9. 800 meter run
4. 100 meter dash 10. 200 meter dash
5. 1600 meter run 11. 1600 meter relay
c. Running events may not begin until all field events have been completed.
3. Middle School students may not be used as officials. High school students may be used in dual
meets, but may not be used as officials at regional track meets.
4. A Clerk of the Course/ Meet Director will be obtained by the host school to render decisions on
disputes at regional track meets. The rate of pay shall be $200.00 per meet to be shared equally
by the participating schools. Multiple team regional meets will adjust the pay to cover the
needed staff such as Meet Director/Clerk of the Course to receive $100.00 each. If the same
person serves as Meet Director and Clerk of the Course, the pay will be $250.
5. It is recommended that the Clerk of the Court/Meet Director be a high school physical
education teacher and/or track coach.
6. Hurdle spacing: Start to 1st Hurdle = 13 meters
27
Between Hurdles = 8.5M
Last Hurdle to Finish = 8.0M
TRACK CONVERSION SCALE
To convert time from the Metric System to the English System of measurement use the following scale.
Reverse the procedure to convert time from the English to the Metric System of measurement: Reference
1982-83 National Federation Track and Field Case Book – page 27 – 5.5.7c Situation.
To Convert From To Minus/Add
100 meter 100 Yards Subtract .9 seconds
110 m H.H. 120 yards H.H. Time is the same
200 meter 220 Yards Add .1 seconds
400 meter 440 Yards Add .3 seconds
400 m Relay 440 Yards Relay Add .2 seconds
800 meter 880 Yard Add .7 seconds
800 m Relay 880 Yard Relay Add .5 seconds
800 m Medley R 880 Yard Medley R Add .5 seconds
1600 m Medley R Mile Medley R Add 1.2 seconds
1600 m Relay Mile Relay Add 1.1 seconds
3200 m Relay 2-Mile Relay Add 2.8 seconds
1600 m Run Mile Run Add 1.6 seconds
3200 m Run 2-Mile Run Add 3.4 seconds
To Convert Hurdle Times
From
To
Minus/Add
Girls 75 meter L. 80 Yards L.H. Subtract .3 seconds
Girls 100 meter L. H. 110 Yards L. H Add .1 seconds
Girls 200 meter 220 Yards L.H Add .2 seconds
Boys 165 meter L. H. 180 Yards L. H. Same
Boys 300 meter L. H. 330 Yards L. H. Add .2 seconds
Boys 300 meter Int. H. 330 Yards Int. H. Add .2 seconds
COMMENTS: 100 meters is longer than 100 yards. 110 meters is virtually the same as 120 yards. All
other metric races are shorter than the comparable race at the traditional or English measurement distance.
Wrestling
Shall be governed by the current National Federation of State High School Association’s current rule book
except for the following adjustments:
1. The sixteen (16) weight classes shall be:
75* 86 98 114 131 149 168 205
80 92 106 122 140 158 180 265**
* Minimum weight for 75 lbs. weight class is 65 lbs.
** Minimum weight for 265 lbs. weight class is 181 lbs. for weight loss; maximum weight for
180 lbs. weight class is 192 lbs. on the fifth day of practice.
28
For weight loss, maximum weight for 265 lbs. weight class is 281 lbs. on the fifth day of
practice.
2. Wrestling Schedules
Due to the number of matches scheduled in a season, regions have the option of selecting five
matches (one match versus each regional opponent) in the middle or end of the season as
designated regional seed qualification matches. All other matches may be used as exhibition as
agreed upon by opposing coaches.
3. Weight Loss
Each candidate weighs in on the fifth day of practice with an administrator or athletic
coordinator present. If any candidate is absent on that day, he will be weighed in at the
beginning of practice on the first day he returns to school. New members to the team weigh in
on their first day of practice.
The weigh-in on the fifth day of practice will determine the minimum (lowest) weight class at
which a candidate may certify. The candidate may certify one weight class down from his
weigh-in in weight on the fifth day of practice. (Example: Weigh-in at 104 lbs. on the fifth day
of practice, wrestler may lose weight to certify at 98 lbs. class by weight certification date).
4. For the purpose of weight certification, wrestlers are weighed in on January 31 at their
individual schools with an administrator or athletic coordinator present. This becomes the
wrestler’s certified weight. Any wrestler absent on that day will be weighed in on the first day
they return to school.
Part 1
Weigh-in week one certification - On the 5th day of practice, including tryouts, the wrestler
registers the weight class that he/she may only go 1 weight class below. On the date of the
first scheduled match, all wrestlers will certify for their weight. Visiting starters will
weigh in at the opponents school, non-wrestlers will weigh-in at their home before leaving
for the match with an administrator present; Teams with a Bye will weigh-in on the same
day (first match for all other teams) at home with administrator.
Part 2
If a wrestler fails to make weight at the certified weight class, he/she may wrestle up a
weight class 1 time and return to lower certified weight class. If a wrestler fails to make
weight and wrestles up a class for the second time, the wrestler remains in the higher
weight class.
New members to the teams will weigh in on their first day of practice. Their certified weight
will be their weight on the day of the first match after joining the team regardless of whether
they participate in the match.
If a wrestler fails to make his certified weight and wrestles one weight above his/her
classification, he/she shall be automatically reclassified and placed in the proper weight
classification; however, if a wrestler certifies at a lower weight and still wrestles at a higher
weight, they may return to the certified weight for other matches. The opposing coach must
confirm the wrestling scorebook entry to verify that the wrestler certified at the lower weight
that day.
Each wrestling coach must submit a list of wrestlers and their weight certification to opponents
with a copy going to the supervisor of Athletics the day after the first match. Certification of
absent athletes and new members must be sent as soon as possible. The coach and the athletic
29
coordinator must sign the submitted list. The list also includes the fifth day weights for each
participant. (See Appendix A page 32).
5. Weight allowance (gain)
a. 1 lb. Allowed after 2nd match.
b. 1 lb. Allowed for the Regional Tournament
Example: 70 lb. class; 72 at tournament
6. Weigh-in shall be immediately prior to the meet. Participants are not given additional time to
make weight at dual meets. However, a ½ lb. weight allowance will be allowed to account for
discrepancies in scales, i.e. participant may be ½ lb. over weight limit.
7. A match shall consist of three (3) one and one-half minute periods.
8. Coaches may decide the number of exhibition matches to be held at each event. There is no
limit on the number of exhibition matches. Exhibition matches may not be held between two
wrestlers on the same team. Exhibition matches are three (3) one-minute periods.
9. Option on draw for events.
a. Tournament matches shall consist of three (3) periods, 1 ½-minute period followed by two
one and one half minute periods.
*Exception: Consolation matches shall consist of three one-minute periods.
b. Overtime matches in tournaments and dual meets shall be sudden death with the following
time limits: One 1 ½ (not 2) minute period followed by a thirty second tie breaker if
necessary.
c. Substitutes may be entered in regional tournaments as the bottom seed, with other wrestlers
moving up a seed where applicable.
d. Schools not entering participants in a weight class at the Regional Tournament shall forfeit
that particular weight class.
e. Host schools will have a paid Meet Director at $200.00 per tournament. Multiple team
regional meets will adjust the pay to cover the needed staff such as Meet Director /Clerk of
the Course to receive $150.00 each.
f. The Hospitality Room unit is estimated at $150.00 per regional event.
g. Top seeded wrestlers who receive byes shall receive forfeit advancement points.
h. Wrestle-offs are optional at regional meets and shall be determined at the coaches meetings.
i. The seeding for regional competition will be determined by the following criteria:
1) Overall Wins in the Region weight class in (1pt.)
2) Head to Head Competition
GIRLS’ SPORTS
Basketball
Girls basketball shall be governed by the current National Federation of State High School Athletic
Association’s rule book.
1. Quarters shall be six (6) minutes each.
2. All basketball teams shall carry a minimum of 12 players.
3. A minimum of 12 players of the J.V. team shall play in each game. All team members (12) shall be
entered in the scorebook and legitimate reasons stated before the game for those who will not play.
Failure to play 12 eligible players will result in a forfeit.
4. If the teams go below 12 players after final selection, there will be no expectation of replacing those
players who left.
Soccer
Shall be governed by the current National Federation of State High School Athletic Association rule book
except for the following adjustments:
1. May use regular football fields as playing fields.
30
2. Standard football goal posts may be converted to soccer goal height.
3. Penalty area shall be thirty 30- yards wide when playing on a regulation football field and the
standard width when playing on a regulation soccer field.
4. Girls are allowed to use crossing arm chest trap.
5. Halves will be thirty minutes long with seven-minute break between halves.
6. Games that end in a tie play two (2) overtimes for five (5) minutes each. If still tied at the end
of the second overtime period, the score remains tied.
7. Each team will provide one ball boy/girl for each game.
8. Soccer teams are expected to wear light or white jerseys for home games and dark color jerseys
for away games. If home light color jerseys are not available, the home team will have a set of
white pennies for the home teams to wear.
Softball (Fast Pitch)
Shall be governed by the current National Federation of State High School Athletic Association rule book
except for the following adjustments:
1. A new inning may not start after 2 ½ hours past starting time. Time lost due to weather or other
unforeseen events will not be considered part of the 2-½ hours. The aforementioned provisions
apply unless other considerations are stipulated in the officials’ contract.
2. Metal spikes may not be worn.
3. Pitching distance will remain at 40 feet as referenced in the handbook for Nation Federation
Rules for softball.
Girls Track and Field
1. Shall be governed by the current National Federation of State High School Athletic Association
rule book except for the following adjustments:
a. No participant can participate in more than four (4) events. Furthermore, the participant
may not compete in more than three (3) running events (one of which must be a relay), nor
participate in more than three (3) field events.
b. No participant can compete in back to back running events.
c. The contestant shall be disqualified upon a second false start.
d. Participants in the mile are restricted to only one other running event. They may compete in
four (4) events. If so, the other two (2) must be field events.
e. In dual and tri-meets, a school cannot have more than three (3) entries in the dashes and the
field events. There can be no more than eight (8) entries in the 400, 800, and 1600 meter
run. Exhibition relays may be permitted upon agreement between coaches.
f. Regional track meets may be held at a high school.
g. In regional meets, two (2) entries per event for each school will be allowed at meets with
five (5) or more schools. At regional meets with four (4) or fewer schools, three (3) entries
per event will be allowed. Only one relay team per event will be allowed.
h. Substitutions may not be made in individual events after the seeding meeting for the
regional meet has occurred.
i. At regional track meets, coaches shall be in the designated area assigned by the meet
director during the running events, and during field events, except in the case where
medical conditions of an athlete require additional supervision.
j. At regional track meets with five (5) schools, ribbon will be awarded to the top five (5)
finishers in each individual event. Relay ribbons will be provided for each participant in the
top four (4) relay teams. At regional meets with four (4) schools, ribbons will be awarded to
the top five (5) finishers in each individual event. Relay ribbons will be provided for each
participant in the top three (3) Relay teams.
2. Meet infractions, issues and appeals: Event issues will be addressed with the Meet Director as
soon as they are discovered. The Meet Director will confer with event judges, exchange zone
judges, timers, or starter to obtain the necessary information to address the issue and make a
final decision on the outcome of the issue. Once a final decision is made, the Meet Director will
31
communicate the decision to all coaches and scorekeepers for the event. The Meet Director’s
decision is final.
3. Track and Field Events
a. Field Events (to be run simultaneously if possible)
6 lb. shot
High jump
Long jump
b. Order of Track Events
1. 55 meter 30” low hurdles
2. Sprint medley relay (Medley relay order – 200, 200, 400, 800)
3. 55 meter dash
4. 100 meter dash
5. Mile run
6. 400 meter relay
7. 800 meter relay
8. 400 meter run
9. 800 meter run
10. 200 meter dash
11. 1600 meter relay
c. Running events may not begin until all field events have been completed.
4. Middle school students may not be used as officials. High school students may be used in dual
meets, but may not be used as officials in regional track meets.
7. A Clerk of the Course/Meet Director will be obtained by the host school to render decisions on
disputes at regional track meets. The rate of pay shall be $200.00 per meet to be shared equally
by the participating schools. Multiple team regional meets will adjust the pay to cover the
needed staff such as Meet Director/ Clerk of the Court to receive $100.00 each. If the same
person serves as Meet Director and Clerk of the Course, the pay will be $250.
5. It is recommended that the Clerk of the Court/Meet Director be a high school physical
education teacher and/or track coach.
6. Hurdle spacing: Start to 1st hurdle = 13 meters
Between hurdles = 8.5M
Last hurdle to finish = 8.0M
Volleyball
Shall be governed by the current National Federation of State High School Athletic Association’s rule book
except for the following adjustments:
1. There shall be two (2) matches per date.
2. The official match of record is only one team, designated the A team.
3. When time constraints exist, the visiting A team will receive 10 minutes of team floor time for
warm-ups. The home team shall clear the floor and make the court available upon arrival of the
visiting team. B teams will split 10 minutes of warm up time, 5 each, in between the A and B
match of the day.
4. Players – sixth, seventh, and eighth grade – may be freely changed from the A to B team or vice
versa, EXCEPT that a player may not participate in both the A and B matches on any one day.
5. Since the B match is not official, unlimited substitution is permissible.
6. Rally scoring will be used. Best two of three match wins, scoring in game one and game 2 will
be 25, scoring for game 3 will be 15.
32
(APPENDIX A)
WRESTLING WEIGHT CERTIFICATION LIST
SCHOOL:_____________________________________________________
Name Grade Birth
Date
Weight on
5th day of
practice
Lowest
weight class
for which the
wrestler can
certify
Actual weight
on
certification
date
Certified
Weight Class
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
CERTIFICATION:
Coach:_____________________________________________ Date:____________________________
Athletic Coordinator:___________________________________ Date:____________________________
33
(APPENDIX B)
PRINCE WILLIAM COUNTY PUBLIC SCHOOLS * MANASSAS, VIRGINIA
EMERGENCY PERMISSION FORM TO BE COMPLETED AND SIGNED BY PARENT/GUARDIAN AT THE BEGINNING OF EACH SPORTS SESSION
Student’s Name ______________________________________________ Grade _____ Age _____ Birth Date ____________________
Name of School ________________________________________ Insurance ______________________________________________
Home Address ________________________________________________________________________________________________
Please list any health problems that might be helpful to a physician when evaluating your child during an emergency.
Please list any allergies to medications, etc. ________________________________________________________________________
Is the student presently taking medication? If so, what type? __________________________________________________________
Does the student wear contact lenses? ___________________ Please list date of last tetanus shot ____________________________
EMERGENCY AUTHORIZATION: The school has my permission in an emergency to have my child transported to the Emergency
Room of the nearest hospital. The hospital and medical staff have my authorization to provide treatment which a physician deems
necessary for the well being of my child.
Parent/Guardian work phone number _________________________________ Home phone number _________________________
Parent/Guardian email _________________________________________
Other emergency contact person ______________________________________ Phone number ______________________________
By signing this emergency form, I am granting permission for emergency services for my child and I am acknowledging that my child
and I have received, read and will adhere to the guidelines provided in the Activities Guide for School Students and Parents.
___________________________________ ______________ _____________________________________ ______________
Student Signature Date Parent/Guardian Signature Date
FORM NO. 61582450404G (11.16)
34
(APPENDIX C)
PRINCE WILLIAM COUNTY MIDDLE SCHOOLS
School____________________________________ Year ___________________________________
Athletic
Coordinator_____________________________Conference_________________________________
INDIVIDUAL SCHOOL WON/LOST RECORD FORM
INTERSCHOLASTIC ATHLETICS
SEASON I WIN LOSS TIE COACH
Soccer (B)
Volleyball (G)
Track (G)
Football (B)
SEASON II
Basketball (G)
J.V. Basketball (G)
SEASON III
Wrestling (B)
Basketball (B)
J.V. Basketball
SEASON IV
Baseball (B)
Softball (G)
Track (B)
Soccer (G)
Please indicate below: REGIONAL CHAMPS
1. __________________________________________
2. __________________________________________
Athletic Coordinators are required to complete and return this form to the Middle School Executive
Committee at the conclusion of each sport season.
35
PRINCE WILLIAM COUNTY PUBLIC MIDDLE SCHOOLS
Athletic Participation/Parental Consent/Physical Examination Form
Separate signed form is required for each school year May 1 of the current year through June 30 of the succeeding year.
For School Year _______PART I – ATHLETIC PARTICIPATION
Male__________ Female ___________________
(To be filled in and signed by the student)
PRINT CLEARLY
Name Student I.D #
(Last) (First) (Middle Initial)
Home Address
City/Zip Code
Home Address of Parents
City/Zip Code
Date of Birth Place of Birth
MIDDLE SCHOOL INTERSCHOLASTIC ATHLETICS – GENERAL ELIGIBILITY RULES
ELIGIBILITY
A student may not participate as a player in a sport if the student becomes fifteen (15) years of age on or before September 1 of the
current school year. A student may not participate in junior varsity basketball if the student is fourteen (14) years of age on or before
October 1 of the current school year. Eighth graders may NOT participate on middle school junior varsity teams. Sixth grade students are
allowed to participate in middle school varsity sports when, in the opinion of the coach, athletic coordinator, and principal, the student is
mature enough and has the skills necessary to compete at the varsity level.
PARTICIPATION
A student may participate on only one school team during a given sports season. Furthermore, a student may not leave one school team
and join another school team during the season.
ACADEMIC ELIGIBILITY
If a student fails more than one subject, the student shall be declared ineligible for the next grading period. This rule applies to practice as
well as game participation and is effective the day after report card distribution. Interim reports will allow ineligible students meeting
eligibility criteria to try out for the next sports season. Students who were previously ineligible become eligible the day after grades are
due. Ineligible students who become eligible after team selections may not join a team.
CONDUCT ELIGIBILITY
To be eligible to represent a school in any activity, students must receive no more than (1) U in conduct. If a student receives more than
(1) U, he/she shall be declared ineligible for the next grading period. This rule applies to practice as well as game participation and is
effective the day after report card distribution. Students who were previously ineligible become eligible the day after the grades are due.
MEDICAL EXAMINATION/PARENTAL PERMISSION
In all interscholastic activities, each participant must have a physical examination by a Doctor of Medicine, Doctor of Osteopathic
Medicine, Nurse Practitioner or Physician’s Assistant and have permission from said examiner and parent/guardian before the participant
may engage in any sport. An Emergency Permission Form shall be completed by each participant and signed by the participant’s
parent/guardian. The cards shall be readily available to coaches at practices and games.
SELECTION OF TEAM
Team selection should include as many participants as possible. Each student trying out will receive a letter from their school specifying
length of practice, criteria for squad selection, equipment needed, and a schedule of games. All squad selections will be implemented in a
positive and objective manner. There will be three designated days for tryouts for all athletic teams.
INSURANCE
All students participating in the athletic program shall be covered by some type of accident insurance. The accident insurance policy
made available by the Prince William County Public Schools covers all athletic activities, including middle school football.
Student Signature: ______________________________________
Date: ____________________________________________
(APPENDIX D)
36
Providing false information will result in ineligibility for one year.
PART II - - MEDICAL HISTORY- Explain “Yes” answers below This form must be completed and signed, prior to the physical examination, for review by examining practitioner.
Explain “Yes” answers below with number of the question. Circle questions you don’t know the answers to.
GENERAL MEDICAL HISTORY Yes No MEDICAL QUESTIONS (cont) Yes No
1.Has a doctor ever denied or restricted your participation in
sports for any reason?
29. Do you have groin pain or a painful bulge or hernia in the
groin area?
2. Do you currently have an ongoing medical condition? If so, Please identify: Asthma Anemia Diabetes
Infections Other:
30. Have you had mononucleosis (mono) within the last month?
3. Have you ever spent the night in the hospital?
31. Do you have any rashes, pressure sores, or other skin problems?
4. Have you ever had surgery? 32. Have you ever had a herpes or MRSA skin infection?
HEART HEALTH QUESTIONS ABOUT YOU Yes No 33. Are you currently taking any medication on daily basis? *
5. Have you ever passed out or nearly passed out DURING or
AFTER exercise?
34. Have you ever had a head injury or concussion? If so,
date of last injury:
6. Have you ever had discomfort, pain, or pressure in your chest
during exercise?
35. Have you ever had a numbness, tingling, or weakness in
your arms or legs after being hit or falling?
7. Does your heart race or skip beats during exercise? 36. Do you have headaches with exercise?
8. Has a doctor ever told you that you have (check all that apply):
High Blood Pressure A heart murmur
High cholesterol A heart infection Kawasaki disease Other:
37. Have you ever been unable to move your arms or legs
after being hit or falling?
9. Has a doctor ever ordered a test for your heart? (For ex:
ECG/EKG, echocardiogram)
38. When exercising in heat, do you have severe muscle
cramps or become ill?
10. Do you get lightheaded or feel more short of breath than
expected during exercise?
39. Has a doctor told you that you or someone in your family
has sickle cell trait or sickle cell disease?
11. Have you ever had an unexplained seizure? 40. Have you had any other blood disorders?
HEART HEALTH QUESTIONS ABOUT YOUR FAMILY Yes No 41. Have you had any problems with your eyes or vision?
12. Has any family member or relative died of heart problems or
had an unexpected sudden death before age 50 (including drowning,
unexplained car accident or sudden infant death syndrome)?
42. Do you wear glasses or contact lenses?
13. Does anyone in your family have a heart problem? 43. Do you wear protective eyewear, such as goggles or a
face shield?
14. Does anyone in your family have a pacemaker or implanted
defibrillator?
44. Do you worry about your weight?
15. Does anyone in your family have Marfan syndrome,
cardiomyopathy, or Long Q-T?
45. Are you trying to or has any professional recommended
that you try to gain or lose weight?
16. Has anyone in your family had unexplained fainting,
unexplained seizures, or near drowning?
46. Do you limit or carefully control what you eat?
BONE AND JOINT QUESTIONS Yes No 47. Do you have any concerns that you would like to discuss
with a doctor?
17. Have you ever had an injury, like a sprain, muscle or ligament
tear, or tendonitis that caused you to miss a practice or game?
48. When is the date of your last Tdap or Td (tetanus)
immunization? (Circle Type) Date: ________________
18. Have you had any broken or fractured bones or dislocated
joints? 49. Do you have an allergy to medicine, food, or stinging
insects?
19. Have you had a bone or joint injury that required x-rays, MRI, CT, surgery, injections, rehabilitation, physical therapy, a
brace, a cast, or crutches?
FEMALES ONLY
50. Have you ever had a menstrual period?
20. Have you ever had an x-ray of your neck for atlanto-axial
instability? OR Have you ever been told that you have that disorder or any neck/spine problem?
51. Age when you had your first menstrual period? _______
21. Have you ever had a stress fracture of the bone? 52. How many periods have you had in the last 12 months? _______________
EXPLAIN “YES” ANSWERS BELOW:
#____ » _______________________________________________________
#____ » _______________________________________________________
#____ » _______________________________________________________
#____ » _______________________________________________________
#____ » ________________________________________________________
*List medications and nutritional supplements you are currently taking here:
22. Do you regularly use a brace or assistive device?
23. Do you currently have a bone, muscle, or joint injury that
bothers you?
24. Do any of your joints become painful, swollen, feel warm, or
look red?
25. Do you have a history of juvenile arthritis or connective tissue
disease?
MEDICAL QUESTIONS Yes No
26. Do you cough, wheeze, or have difficulty breathing during or
after exercise?
27. Do you have asthma or use asthma medicine (inhaler,
nebulizer)
28. Were you born without or are you missing a kidney, an eye, a
testicle, spleen or any other organ?
►►Parent/Guardian Signature: __________________________ Date:_________ Athlete Signature:___________________
Page 2 of 4
37
PART III – PHYSICAL EXAMINATION
(Physical examination is required each school year after May 1 of the preceding school year and is good through June 30th of the current school year)**
NAME_____________________________________ Date of Birth ______________ School _______________________________
EXAMINATION
Height Weight Male Female
BP / Pulse Vision R 20/ L 20/ Corrected Yes No
MEDICAL NORMAL ABNORMAL FINDINGS
Appearance
Eyes/ears/nose/throat
Lymph nodes
Heart
Pulses
Lungs
Abdomen
Genitourinary (males only)
Skin
Neurologic
MUSCULOSKELETAL NORMAL ABNORMAL FINDINGS
Neck
Back
Shoulder/arm
Elbow/forearm
Wrist/hand/fingers
Hip/thigh
Knee
Leg/ankle
Foot/toes
Functional
Medical Practitioner to School Staff (please indicate any instructions or recommendations here)
Emergency medications required on-site
Inhaler Epinephrine Glucagon Other:
Comments:
I have reviewed the data above, reviewed his/her medical history form and make the following recommendations for his/her
participation in athletics.
CLEARED WITHOUT RESTRICTIONS
CLEARED WITH FOLLOWING NOTATION: _____________________________________________________
Cleared AFTER documented further evaluation or treatment for: ____________________________________
_______________________________________________________________________________
Cleared for Limited participation (check and explain “reason” for all that apply): “Limited Until Date” when appropriate
Not cleared for (specific sports)________________________________________________Until
Date:_________
Reason(s): ______________________________________________________________________
NOT CLEARED FOR PARTICIPATION Reason
___________________________________________ By this signature, I attest that I have examined the above student and completed this pre-participation physical including a review of Part II – Medical
History. Physician Signature: ______________________________________________________+(MD, DO, LNP, PA) . Date ______________ Circle one
Examiner’s Name and degree (print): _______________________________________________Phone Number _________________ Address: ____________________________________ City _________________________ State _________ Zip _______________
+ Only signatures of Doctor of Medicine, Doctor of Osteopathic Medicine, Nurse Practitioner or Physician’s Assistant
licensed to practice in the United States will be accepted.
Page 3 of 4
38
PART IV – ACKNOWLEDGEMENT OF RISK AND INSURANCE STATEMENT (To be completed and signed by parent/guardian)
I give permission for ____________________________(name of child/ward) to participate in any of the
following sports that are not crossed out: baseball, basketball, cheerleading, football, soccer, softball, track, volleyball, and
wrestling.
I have reviewed the individual eligibility rules and I am aware that with the participation in sports comes the risk
of injury to my child/ward. I understand that the degree of danger and the seriousness of the risk vary significantly from
one sport to another with contact sports carrying the higher risk. I have had an opportunity to understand the risk inherent
in sports through meetings, written handouts, or some other means. He/she has student medical/accident insurance
available through the school (yes no ); has athletic participation insurance coverage through the school (yes no ); is
insured by our family policy with:
Name of Insurance Company: _______________________________________________________________________
Policy Number:________________________________ Name Policy Holder: ___________________________________
I am aware that participating in sports will involve travel with the team. I acknowledge and accept the risks
inherent in the sport and with the travel involved and with this knowledge in mind, grant permission for my child/ward to
participate in the sport and travel with the team.
By this signature, I hereby consent to allow the physician(s) and other health care provider(s) selected by myself
or the school to perform a pre-participation examination on my child and to provide treatment for any injury or condition
resulting from participating in athletics/activities for his/her school during the school year covered by this form. I further
consent to allow said physician(s) or heath care provider(s) to share appropriate information concerning my child that is
relevant to participation in athletics and activities with coaches and other school personnel as deemed necessary.
Additionally I give my consent and approval for the above named student’s picture and name to be printed in any
middle school athletic program, publication or video. PART V – EMERGENCY PERMISSION FORM
(To be completed and signed by parent/guardian)
STUDENT’S NAME GRADE ____________ AGE __________
MIDDLE SCHOOL CITY ______________________________
Please list any significant health problems that might be significant to a physician evaluating your child in case of an emergency
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
Please list any allergies to medications, etc._______________________________________________________________
Is the student currently prescribed an inhaler or Epi-Pen?______List the emergency medication: _____________________
Is student presently taking any other medication? _________If so, what type? ________________________________
Does student wear contact lenses? ____________________ Date of last tetanus shot______________________
EMERGENCY AUTHORIZATION: In the event I cannot be reached in an emergency, I hereby give permission to physicians
selected by the coaches and staff of Middle School to hospitalize, secure proper
treatment for and to order injection and/or anesthesia and/or surgery for the person named above.
Daytime phone number (where to reach you in emergency)
Evening time phone number (where to reach you in emergency)
Cell phone ____________________________
☼►►Signature of parent or guardian ____________ Date__________________
Relationship to student___________________________________________________________________________________________
*Emergency Permission Form may be reproduced to travel with respective teams and is acceptable for emergency
treatment if needed.
I certify all the above information is correct__________________________________________
☼►► Parent/Guardian Signature
Page 4 of 4
39
(APPENDIX E)
MIDDLE SCHOOL ATHLETIC, CLUB, STUDENT GOVERNMENT,
SCHOOL SOCIAL EVENT ACTIVITY PARTICIPATION
ATHLETICS CLUBS STUDENT
GOVERNMENT
SCHOOL
SOCIAL
EVENTS Interscholastic
Sports, Cheerleading,
Step Team,
Dance/Spirit Team
Chess, Math,
Ecology, Computer,
Science, Yearbook,
Honor, Home Ec.,
Newspaper, etc.
SCA/Student
Government
Offices/Classroom
Representatives
Attendance at after
School, weekend,
and evening
activities such as
skating parties,
dances, plays,
athletic contests,
carnivals, etc.
When a student is
determined to be
academically
ineligibility as
determined by 2 or
more “F”s in the
preceding 9-week
marking period.
The student is
ineligible to
participate in the
following 9 weeks
marking period.
Academic eligibility
will carry over from
the 4th grading period
to the 1st grading
period of the next
school year.
The year starts with a
“clean slate”;
however the student
is ineligible to
participate in the 9
weeks following a
marking period if
criteria are not met;
the student may meet
eligibility at the
interim if they meet
the criteria.
The student is
ineligible to participate
in the following 9
weeks marking period.
Determined by
Local School
Discipline Plan
When a student is
determined to be
conduct ineligible as
determined by 2 or
more “U”s in the
preceding 9 week
marking period
The student is
ineligible to
participate in the
following 9 weeks
marking period.
Conduct eligibility
will not carry over
from the 4th grading
period to the 1st
grading period of the
next school year. The
new school year
starts with a “clean
slate”.
The year starts with a
“clean slate”;
however the student
is ineligible to
participate in the 9
weeks following a
marking period if
criteria is not met;
the student may meet
eligibility at the
interim if they meet
the criteria
The student is
ineligible to participate
in the following 9
weeks marking period.
Determined by
Local School
Discipline Plan
When a student is
conduct ineligible as
determined by
receipt of OSS, COB
violation, or an
accumulation of
offenses.
Determined by Rules
and Regulations
Governing
Participation in
Athletic Teams and
Extracurricular
Activities.
Determined by Rules
and Regulations
Governing
Participation in
Athletic Teams and
Extracurricular
Activities.
Determined by Rules
and Regulations
Governing
Participation in
Athletic Teams and
Extracurricular
Activities.
Determined by
Local School
Discipline Plan
1. “Participation” is defined as engaging in contests, activities or game events.
2. Rising 6th grade students enter with complete eligibility.
3. Any student transferring into Prince William County Schools must comply with the eligibility
standards and the transferred grades must be reviewed prior to participation.
4. Students declared ineligible may not “work off” their ineligibility by attending summer school.
5. Eligibility is determined the day that grade reports are due for processing. Students will begin or end
academic and/or conduct eligibility or ineligibility on the Monday following the end of the grading period
workday.
Revised 7/17/14
40
(APPENDIX F)
Regulation 648-6
INSTRUCTION
INSTRUCTION
Interscholastic Activities/Athletic Programs
Admittance to Athletic Events
Senior citizens (age sixty and over), and children (age 6 and under), shall be admitted free of
charge to all athletic events conducted at any PWCS middle or high school, with the exception of
Virginia High School League (VHSL) district, regional, and state tournaments.
Any full-time certificated or classified employee of the School Division shall gain free admittance
to any regularly scheduled home athletic events in PWCS during the regular scheduled season by
showing their Division security badge. This free admission is for the employee only. This privilege
is not extended to VHSL conference, regional, and state tournaments.
The Associate Superintendent for Student Learning and Accountability (or designee) is responsible
for implementing and monitoring this regulation.
The Associate Superintendent for Student Learning and Accountability (or designee) is responsible
for reviewing this regulation in 2017.
PRINCE WILLIAM COUNTY PUBLIC SCHOOLS
41
(APPENDIX G)
Notice 648-1-30
INSTRUCTION
To: Principals, Athletic Directors,
Athletic Coordinators, Health and PE
Teachers, and Coaches
Approved By: Rita Everett Goss,
Associate Superintendent for Student
Learning and Accountability
Contact Person: Kelly Gardner, Supervisor
of Health, Physical, and Driver Education and
Student Activities
July 15, 2016
INSTRUCTION
Participation Guidelines for Outdoor Activities
This notice will expire June 30, 2017.
This notice addresses the actions to be taken by schools and school personnel when weather conditions may
impact school activities during or after school. Included in this notice are guidelines for the following:
1) Physical Education classes and recess during Heat Advisory Alerts (Attachment I);
2) Extracurricular Activities (athletic practices, marching band, etc.) during Heat Advisory Alerts
(Attachment II);
3) Air Quality/High Ozone Alerts (Attachment III);
4) Cold Weather; and
5) Thunder and Lightning.
Guidelines for Excessive Heat
When extreme heat conditions exist for outdoor athletic and marching band activities, the Supervisor of
Health, Physical, and Driver Education, and Student Activities will notify principals, activity directors, and
athletic trainers of the appropriate action for activities for that day.
Alerts may be issued separately for Heat Advisories and Air Quality Index for Ozone Alerts. Each may
require a different response for outdoor athletic activities and regular outdoor class activities. The charts
attached are for your use to institute the appropriate action. Principals (or their designee), athletic directors,
and athletic trainers are expected to follow the appropriate guidelines concerning the participation in physical
education class activities, recess, and athletic outdoor activities for all practice and game participation.
Guidelines for Physical Education Classes and Recess During Heat Advisory Alerts – Attachment I
This chart will provide the action to be taken for all students during the school day when Heat Advisories are
posted.
Guidelines for Extracurricular Activities During Heat Advisory Alerts – Attachment II
This chart will provide the action to be taken for all athletic practices, marching band practices, or other after
school activities that require students to be outside after school hours when Heat Advisories are posted.
Guidelines for Air Quality/High Ozone Alerts for all Activities – Attachment III
This chart provides information on the appropriate action to be taken when Air Quality/High Ozone alerts are
issued. Action that is to be taken is provided for normal school day activities and for extracurricular
activities.
42
Notice 648-1-30
INSTRUCTION
July 15, 2016
Page 2
Guidelines for Cold Weather
When the temperature goes below 32 degrees, teachers and administrators should exercise caution when
taking students outside for physical education classes and recess. When outside, all students should be
wearing appropriate clothing and should remain active.
For all athletic practices, marching band practice, or other after school activities that require students to be
outside after school hours, the air/wind temperature should not be below 32 degrees with the following
stipulations:
1) Coaches/sponsors are responsible for making sure all students are appropriately dressed and wearing
adequate layers.
2) Athletes/students should be engaged in constant activity.
3) Game cancellations and practice modifications due to cold weather will be made on an individual
site basis by the Director of Student Activities.
Practice and Game Guidelines during Thunder and Lightning
The National Lightning Safety Institute teaches this safety slogan “If you can see it – flee it; if you can hear it
– clear it.” Lightning is the most frequent weather hazard impacting athletic events.
Education is the single most important means to achieve lightning safety. When you hear thunder or see
lightning, fields should be cleared. All participants should seek the closest safe structure immediately.
1) When thunder is heard, or a cloud-to-ground lightning bolt is seen, the thunderstorm is close enough
to strike your location with lightning. Suspend play and take shelter immediately.
2) Thirty Minute Rule. Once play has been suspended, wait at least 30 minutes after the last thunder is
heard or flash of lighting is witnessed prior to resuming play.
3) Any subsequent thunder or lightning after the beginning of the 30 minute count, reset the clock and
another 30 minute count should begin.
Evacuation Plan: The closest safe structure is any sturdy building normally occupied or frequently used by
people, i.e., a building with plumbing and/or electrical wiring that acts to electrically ground the structure.
Avoid using shower facilities for safe shelter and do not use the showers or plumbing facilities during a
thunderstorm.
In the absence of a sturdy, frequently inhabited building, any vehicle with a hard metal roof (not a
convertible or golf cart) and rolled-up windows can provide a measure of safety. A vehicle is certainly better
than remaining outdoors. It is not the rubber tires that make a vehicle a safe shelter but the hard metal roof
which dissipates the lightning strike around the vehicle. Do not touch the sides of the vehicle.
If no safe structure or location is within reasonable distance, find a thick grove of small trees surrounded by
taller trees or a dry ditch and follow guidelines below.
1) Assume a crouched position on the ground with only the balls of the feet touching the ground, wrap
your arms around your knees and lower your head.
Minimize your body’s surface area, and minimize contact with ground. Do not lie flat.
2) Be farther than 50 yards from the tallest trees or object since the lightning flash will search for up to
50 yards for a ground strike. Do not take shelter under a single, tall tree.
A person, who feels his or her hair stand on end or skin tingle, should immediately crouch as described in
item 1.
43
Notice 648-1-30
INSTRUCTION
July 15, 2016
Page 3
How to Determine the Heat Index
The heat index or “real feel” temperature can be determined by the following methods:
• Heat index information is provided by all weather services and is available online at
www.weatherbug.com. Choose a location closest to you for the most accurate reading. The heat
index will vary from one location in the county to another.
• Athletic trainers may use the Wet Bulb Readings (use of a Sling or Digital Psychrometer) to
determine local heat index to determine level of participation of athletes. Athletic trainers will
perform readings between 11-11:30 a.m. Information will be given to the Supervisor of Athletics by
11:30 a.m. A decision can be made by Central Office by noon, if necessary.
• The heat index can be determined by combining temperature and relative humidity readings and
using the following chart to determine the heat index.
HEAT INDEX CHART
Relative Humidity (%)
Temp
▼
10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
105º 100 105 113 123 135 149
104º 98 104 110 120 132 143
102º 97 101 108 117 125 139
100º 95 99 105 110 120 132 144
98º 93 97 101 106 110 125 132
96º 91 95 98 104 108 120 128
94º 89 93 95 100 105 111 122 128
92º 87 90 92 96 100 106 115 122
90º 85 88 90 92 93 100 106 114 122 130
88º 82 86 87 89 93 95 100 106 115 125
86º 80 84 85 87 90 92 96 100 109 111
84º 78 81 83 85 86 89 91 95 99 105
82º 77 79 80 81 84 86 89 91 95 96
80º 75 77 78 79 81 83 85 86 89 91
78º 72 75 77 78 79 80 81 83 85 86
76º 70 72 75 76 77 77 77 78 79 80
Heat related illnesses that are possible when the heat index reaches:
Index of 90 to 105 – Sunstroke, heat cramps, and heat exhaustion possible with prolonged exposure or
physical activity.
Index of 105 to 130 – Sunstroke, heat cramps, and heat exhaustion likely with prolonged exposure or
physical activity.
HUMITURE RECOMMENDED ACTION
105º and up: Recommend no outside activities.
95º to 104º: Recommend no equipment (helmets, pads, etc.) be used during activity.
90º to 94º: Recommend equipment be removed as often as possible (during rest breaks, on sideline,
etc.). Careful monitoring of all athletes for signs of heat problems.
Below 89º: Recommend adequate water supply at all practices and competitions with breaks every 20 to
30 minutes for rehydration.
Attachments: Attachment I
Attachment II
Attachment III
PRINCE WILLIAM COUNTY PUBLIC SCHOOLS
44
ATTACHMENT I
Prince William County Public Schools Guidelines for Physical Education and Recess
During Extreme Hot and Humid Weather Conditions
Level Heat Index
Duration Fluid Consumption and Recommendations
1 <87 Normal class time/recess Insist that adequate water be ingested every 30-45 minutes. Never restrict water consumption.
2 87 – 89 Time as allotted by school program. Normal class time/recess.
Insist that adequate water be ingested every 20 minutes with helmet removal. Provide minimum of 3 water breaks per hour. Make water available throughout class.
3 90 – 94 2-1/2 hours, maximum every 45 minutes of work > 15 minutes of rest each hour. Reduce class/recess time to ½ for outside activities.
Insist that adequate water be ingested every 20 minutes. Reduce intensity of activity. Re-hydrate 24 ounces for every pound of body weight lost per day. Follow the Heat Policy for practices/activities conducted indoors.
4 95 – 104
NO OUTDOOR ACTIVITY Insist that adequate water be ingested every 15 minutes (allow 3-5 minutes for water break). Re-hydrate 24 ounces for every pound of body weight lost per day. Follow the Heat Policy for practices conducted indoors.
5 105+ NO OUTDOOR ACTIVITY
Outdoor Activity Practice
Level Humiture WBT Equipment Restrictions Work/Rest Ratio
Green – 1 <87 <75° Full uniform
Yellow – 2 87 – 89 75° - 76.9° Remove helmet when not active in
drill
50 minute work / 10 minute
rest per hour
Orange – 3 90 – 94 77° - 78.9° Remove helmet when
not active in drill
45 minute work / 15 minute
rest per hour
Red – 4 95 – 104 79° - 80.9° No equipment* 45 minute work / 15 minute
rest per hour
Black – 5 105 + 81° + No outside practice
* Field Hockey Goalies may wear full protective equipment not to exceed 10 minutes on – 20 minutes off cycle for
live goal tending drills.
45
ATTACHMENT II
Prince William County Public Schools Guidelines for Extracurricular Activity
During Extreme Hot and Humid Weather Conditions
Level FWBT Heat Index
Duration Attire Fluid Consumption Recommendations
1 Less than 60°
<87 3 hours maximum
Full Gear Insist that adequate fluid be ingested
Never restrict water consumption
2 60.1°- 65.9°
<87 3 hours maximum
Full Gear Insist that adequate fluid be ingested
Provide minimum of 2 water breaks per hour
3 66°- 74.9° <87 3 hours maximum
Full Gear Insist that 4 – 6 oz. of fluid be ingested every 20 minutes
Provide minimum of 3 water breaks per hour
4 75° -76.9° 87 – 89 3 hours maximum
Remove helmets unless active in drill
Insist that 6 – 8 oz. minimum fluid be ingested every 20 minutes
Monitor athletes and rest as needed
5 77° - 78.9°
90- 94 3 hours maximum, every 45 minutes of work > 15 minutes of rest each hour*
Protective equipment removed for non-contact drills
Insist that 8 – 10 oz. fluid be ingested every 15 minutes
Removal of helmet unless active in drill, removal of pads (i.e., shoulder pads) when teaching or non-contact portions of practice exceed 10 minutes in length
6
79° - 80.9°
95 -104 3 hours maximum every 45 minutes of work > 15 minutes of rest each hour*
Shirt, shorts only No helmets or equipment
Insist that 8 – 10 oz. fluid be ingested every 15 minutes
Reduce intensity of activity, no equipment or helmets
7 81° - up 105> NO OUTDOOR PRACTICE
Re-hydrate 24 oz. for every pound of body weight loss per day
Practices conducted indoors must follow the Heat Policy
46
ATTACHMENT III
Prince William County Public Schools Air Quality/Heat Guidelines
RESPONSIBILITIES: The Supervisor of Health, Physical, and Driver Education, and Student Activities will be responsible for notifying principals, assistant principals, athletic directors, and athletic trainers of the specific Heat and Air Quality Alerts that are issued on a specific day. Information from the Metropolitan Washington Council of Governments that is available to the public will be used to guide decisions about appropriate activity levels for students on high heat or high ozone alert days. The ozone forecast is based upon meteorological data; it is available and updated one (1) to three (3) times a day from May through September when ground ozone is most problematic. The Air Quality Hot Line can be reached at 202.962.3299 or on the Web at www.mwcog.org/environment/air/forecast. The information is reported daily in the form of a color code as follows. You can review the information map that directly impacts your area.
Guidelines for Activity during Air Quality Ozone Alerts/High Ozone Alerts When the air quality has reached or is anticipated to reach Code Orange or Code Red the following guidelines will be implemented by the school principal/designee.
AIR QUALITY ALERT Guidelines for Outside Activities
Alert Level Meaning Group and Consideration
Action for Outdoor Class & Activities
Action for Athletic & Extracurricular Activities
Code Green 0 – 50
Good Air Quality
No action necessary
No action necessary
Code Yellow 51 – 100
Moderate Air Quality
No action necessary
No action necessary
Code Orange 101 – 150
Unhealthy for sensitive groups
People with heart or lung disease, older adults, and children should reduce prolonged activity or exertion
Students with respiratory diseases and asthma should refrain from outdoor activity
Students with respiratory diseases and asthma should be closely monitored
Code Red 151 – 200
Very Unhealthy
People with heart or lung disease, older adults, and children should avoid prolonged activity or exertion; everyone else should limit strenuous outdoor activity
No outdoor recess and no outdoor physical education activities
All outdoor physical activity shall be suspended between 11 a.m. and 6 p.m.
Code Purple 201 – 300
Very Unhealthy
Everyone should avoid prolonged or heavy exertion, especially outdoors
No outdoor recess and no outdoor physical education activities
No outdoor sports or activities; no outdoor marching band practice
47
(APPENDIX H) POLICIES AND REGULATIONS
PERTAINING TO ATHLETICS
Policy 648 ................................................................ Interscholastic Activities – Athletic Programs
Policy 759 ................................................................................................. Concussion Management
Regulation 511.09-1 .................................. Criteria and Procedures for Selection of DSA, Coaches
Regulation 511.10-1 ................. Criteria for the Selection and Use of Non-School Staff Volunteers
Regulation 648-1 ................................................................ Intramural and Interscholastic Athletics
Regulation 648.01-1 ............................................................. Activity Participation on Testing Days
Regulation 648-2 ........ Intramural and Scholastic Athletics- Prevention of Incidents with Officials
Regulation 648-5 ............................................................................................. Open Gym Activities
Regulation 648-6 ............................................................................... Admittance to Athletic Events
Regulation 648-7 ........................................................................................................ Sportsmanship
Regulation 648-7.1 .............................................................................. Conduct in Athletic Contests
Regulation 648-8 ....................................................................... Behavior Expectations for Coaches
Regulation 733-2 ................................................................................. Conduct in Athletic Contests
Regulation 758-2 .............................................................. Procedures for Emergency Medical Care
Regulation 759-1 ............................................................... Concussion Management and Education
48
(APPENDIX I)
REGIONAL TRACK & FIELD HOST GUIDELINES
TASKS and TIMELINE
Prep/Schedule:
Task Details Due Date Most responsible Person Complete
1. Secure location
Obtain Point of
Contact (POC)
Schedule Custodian
Target:
Fall
Sept. 15
Spring
March 1
Host Athletic Coordinator
2. Confirm/contact
meet director, Clerk
of course
Paid positions
$200 per person
Host Athletic Coordinator/
Host Track Coach
3. Contact Officials N/A N/A N/A N/A
4. Select/Confirm
Staff
• Crowd Control (3)
• Hospitality Room
• Athletic Trainers (2)
• Announcers
• Concessions and T-
Shirt sales,
• Ticket Sales
• Participating School
Administrators
Identified
TABLE STAFF:
Timers
Place Judges
Field Event Judges
Heat Sheet Runner
Awards Recorder
5. Awards
Ribbons and/or
medals for
“place” finishers
(number of
schools
determines
overall places,
etc.)
Team Plaque –
should be
preordered
1st – Gold
2nd- Silver
3rd – Bronze
4th – 8th Ribbons w/ colors
according to place
Plaque presented at the
meet
6. Inform-
Transportation
Schools of Start
times
Weekday
Buses departing
at set time – drop
off only
Host Athletic Coordinator
49
Seed meeting:
Task Details Due
Date
Most responsible Person Complete
1. Confirm Date and
Time for seed
meeting:
Seed meeting held on
the Thursday before
the regional meet at
host
school
2. Notify all coaches
and AD’s of time
and location
It is recommended that
the host school
provides dinner (pizza,
snacks) during the
meeting.
3. Seed meeting • Event participant
assignments for
each regional
event will be
submitted day
before seed
meeting
4. Exchange Zones
• Assign school
appointed
personnel for each
exchange zone for
each relay
• Assign minimum
of 2 coaches per
field event
5. Starting Height of
High Jump
• Minimum starting
height is lowest
qualifying entry
6. Rulebook • No Spikes
• No Jewelry
• No Uniforms –
matching uniforms
not required for
relay teams
7. Field Event Rules
review
Define Scratches Meet Director/Host school
8. Coaches meet
location
requirements/
restrictions
Assign where
coaches may coach
teams
Meet Director/Host school
50
Equipment:
Equipment Details Due
Date
Most responsible Person Complete
Correct shot put 6 lb for girls
8 lb for boys
Starter Pistol
Stopwatches
Hurdles
Pencils, score sheets
Exchange zone flags
Regional plaque
Medals/ribbons Recorder needed
envelopes
Camera/electronic
scoring
3 tape measures
Desk/chairs, tent
trainers staff-1st aid
barriers, Need for team area
and crowd control
All coaches, athletes,
and spectators should
remain in designated
areas during the event
Heat Sheets/Score
sheets
Event:
Task Details Due
Date
Most responsible Person Complete
Transportation
Gate Cost is $5.00
Scratch meeting 2:30
Field Events Start 3:00 pm
Running events start
once field events end
Make sure there are no
runners in back to
back events
Hospitality Room In respect to time
commitment by
coaches it is
recommended that
host school provided
dinner (pizza, snacks)
during the regional
event
Scoring for all Events For our current 9 team
format it's 10-8-6-5-4-
3-2-1 for all events.
51
Medals/ribbons ready
to be given out
As champion is named
in each event
Closure Site cleaned up
equipment set to
return or stored
Prepare to pay Referees, custodians,
meet director, building
supervisor, food, and
material costs
52
(APPENDIX J)
REGIONAL WRESTLING HOST GUIDELINES
TASKS and TIMELINE
Prep/Schedule:
Task Details Due Date Most responsible Person Complete
Secure location
Obtain Point of Contact
(POC)
Schedule Custodian
Dec. 1 Host Athletic Coordinator
Confirm/contact meet
director, Clerk of course
Paid positions
$200 per person
Jan. 5
Host Athletic Coordinator/
Host Wrestling Coach
Contact Officials
• 3 mat format need 4
officials
Dec. 15 Host Athletic Coordinator
Select/Confirm Staff
• Crowd Control (3)
• Hospitality Room
• Athletic Trainers (2)
• Announcers
• Concessions and T-
Shirt sales,
• Ticket Sales
• Participating School
Administrators
Identified
TABLE STAFF:
Timers
Scorekeepers
Runners
Jan. 5
Weight Class Awards
1st-5th receive
medals,
Team Plaque
Brackets
awarded to 1st
place finishers
1st – Gold
2nd- Silver
3rd – Bronze
4th – 5th Bronze in smaller
sizes
• Reference Tom
Peterman – as a model
for bracket sheets
Inform-Transportation
Schools of Start
times
Saturday buses
departing at
6:45am – drop
off only
Schedule Mat Transport
(3 mats)
Deliver to HS as
needed
Staff Coverage Confirm
assignments –
determine hours
needed for each
53
Seed meeting:
Task Details Due
Date
Most responsible Person Complete
Confirm Date and
Time for seed
meeting:
Seed meeting held on
the Wednesday before
the regional meet at
host
Notify all coaches and
AD’s of time and
location
It is recommended that
the host school
provides dinner (pizza,
snacks) during the
meeting.
Seed meeting • Participating
athletes for each
regional weight
class will be
submitted the day
before the seeding
meeting (Changes
can be made at the
seeding meeting if
needed)
• Coaches need to
show up with their
win/loss records
for each wrestler
Scoring team points:
• Advancement
points=2pts.
(championship) &
1pt. (consolations)
• bye/forfeit =2
• DQ=2
• Pin=2
• Technical fall=1.5
• Major Dec.=1
• Dec.=0
Equipment:
Equipment Details Due
Date
Most responsible Person Complete
3 mats
mat tape 3 rolls
3 scoring tables
3 green and 3 red ankle
bands,
digital scale
prefer 5, minimum of 3
score boards - 3
54
computer/program/printer
paper, pencils
tables and chairs
hospitality room
mop/cleaner/ buckets
trainers staff-1st aid
signs for team area,
barriers, Need for team area
and crowd control
All coaches, athletes,
and spectators should
remain in designated
areas during the event
Brackets awarded to 1st
place finishers
Rippon Model of size
to use - print
Finish Stand
Event:
Task Details Due
Date
Most responsible
Person
Complete
Transportation Bus pickup at 6:30am
departure 6:45am,
Weigh ins 7:30am
PA System Assess quality of the PA
system vs. crowd in the
facility
Scratch meeting after weigh ins,
review Scoring
Designate locations of
mats
Assign mats for 3rd, 4th, 5th
place matches use signs to
designate
Start meet 9:00am
Hospitality Room ($200 recommended amount
spent) breakfast, lunch and
sometimes dinner –
encourage host team parents
to supply food/items
Medals/ribbons/bracket
ready to be given out
As champion is named in
each weight class
Closure Site Cleaned up
Equipment set to return or
stored
Prepare to pay referees, custodians, meet
director, building supervisor,
food, and material costs
55
(APPENDIX K) SEASONAL ATHLETIC ELIGIBILITY ROSTER
Sample ask your MS Athletic Coordinator for electronic version.
PWCS Middle School Athletics Middle School Master Eligibility List
School
Sport
Season
Region
Boys/Girls Team
Last Name First
Name M.I.
Grade 6-7-8
Team Level JV/V
Physical Y/N
Concussion OLT/F2F
Academic Eligibility
Y/N
Conduct Eligibility
Y/N
I certify this list to be a true record to the best of my knowledge and belief. I am confident that the students listed above are eligible according to the policies of PWCS Middle School Athletic program.
Principal's Signature: _________________________________________ Date: _____________________
56
(APPENDIX L) Title IX-ANNUAL GENDER PARTICIPATION DATA
(Sample –ask your MS Athletic Coordinator for electronic version)
Middle School Student Participation
School 2011 - 2012 2012- 2013 2013- 2014 2014-15 2015- 2016 2016- 2017
Middle School Boys Girls Boys Girls Boys Girls Boys Girls Boys Girls Boys Girls
Baseball 18 0 18 0 17 0 18 0 18 0
Basketball 24 25 25 24 24 24 24 25 24 24
Football 44 0 42 0 42 0 44 0 43 0
Soccer 24 35 24 33 22 23 24 35 26 25
Softball 0 17 0 15 0 14 0 17 0 19
Track 54 41 44 48 52 49 54 41 40 44
% of
participation
Volleyball 0 20 0 22 0 20 0 20 0 22
Wrestling 46 4 42 0 44 0 46 4 38 0
School Board
Mr. Ryan Sawyers
Chairman
Mrs. Lillie G. Jessie
Vice Chairman
Occoquan District
Mr. William J. Deutsch Mr. Gil Trenum Mr. Shawn L. Brann
Coles District On Deployment Acting Member
Brentsville District Brentsville District
Ms. Diane L. Raulston Mr. Justin David Wilk
Neabsco District Potomac District
Mrs. Alyson A. Satterwhite Ms. Loree Y. Williams
Gainesville District Woodbridge District
Superintendent of Schools
Dr. Steven L. Walts
Superintendent’s Staff
Ms. Rae E. Darlington
Deputy Superintendent
Mr. William G. Bixby
Associate Superintendent for Middle Schools
Mr. David S. Cline
Associate Superintendent for Finance and Support Services
Mr. R. Todd Erickson
Associate Superintendent for Central Elementary Schools
Mr. Craig H. Gfeller
Associate Superintendent for Eastern Elementary Schools
Mrs. Rita Everett Goss
Associate Superintendent for Student Learning and Accountability
Mrs. Jarcelynn M. Hart
Associate Superintendent for Western Elementary Schools
Mr. Keith A. Imon
Associate Superintendent for Communications and Technology Services
Mr. Keith J. Johnson
Associate Superintendent for Human Resources
Mr. Michael A. Mulgrew
Associate Superintendent for High Schools
P.O. BOX 389 MANASSAS, VA 20108 703.791.7200 WWW.PWCS.EDU
Prince William County Public Schools (PWCS) does not discriminate in employment or in its educational programs and activities against
qualified individuals on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status,
veteran status, or disability. PWCS provides equal access to the Boy Scouts and other designated youth groups. The following individual will
handle inquiries regarding nondiscrimination policies, including Section 504 and Title IX:
Associate Superintendent for Human Resources
Prince William County Public Schools, P.O. Box 389, Manassas, VA 20108
