Middle School ParliaMentary Procedure cde MIDDLE … School/MS... · Middle School ParliaMentary Procedure cde 290 career deeloPMent eent handoo 6. minutes on Form 1. (The lowest

Middle School ParliaMentary Procedure cde

289FLORIDA FFA ASSOCIATION

MIDDLE SCHOOL PARLIAMENTARY PROCEDURE CDEPURPOSETo encourage students to learn to effectively participate in a business meeting and to assist in the development of their leadership skills.

ELIGIBILITYThe participant must be an active member of a chartered Florida FFA Chapter and enrolled in grade 6, 7, or 8. Each Middle School chapter may enter one team of six individuals.

EVENT PROCEDURES1. Team Make-up – A team representing a chapter will consist

of six members. No alternates will be permitted.2. The event is open to one team per chapter.3. The event will have four phases: written examination, a 10-

minute team presentation of parliamentary procedure, oral questions following the presentation, and minutes prepared by the team secretary in consultation with the team chair.

4. The advisor shall not consult with the team after beginning the event.

5. Official FFA dress is highly recommended for participation in the parliamentary procedure career development event. Official FFA dress will be scored for each participant and the average team score will be added to the total team score for the CDE to determine the winners.

6. Each participant must bring a minimum of two sharpened No. 2 pencils. All other materials are to be furnished by the CDE coordinator or host site. Teams may use their own gavel if they so desire.

EVENT SCHEDULEThe CDE will be held at the sub-district level, with the winning team advancing to the district CDE. The winning district team will advance to the state preliminary round.

STATE FINALSThe preliminary round will have two sections. Each section shall be made up of no more than six teams. The top three teams from each section will advance to the final round (a total of six teams).

■ Seeding Process - Teams will be placed into preliminary and semi-final rounds based on a procedure determined by the official(s) in charge of the event.

■ Preliminary Rounds - two sessions of six teams each ■ Finals Round - One round of six teams, top three from

each flight

EVENT PRACTICUMSPERFORMANCE PRACTICUMSTEAM PRESENTATION

1. Rounds - The CDE will be held at the sub-district level, with the winning team advancing to the district CDE. The winning district team will advance to the state preliminary round. The preliminary round will have two sections. Each

2. Item of Business - Each team will address a local chapter item of business, which would normally be a part of a chapter’s Program of Activities (e.g., Food for America, PALS, GLOBAL, fundraisers, recreation, etc.) Consult the Official FFA Manual and Student Handbook for specific activities. The motion will be specific and must be moved as an original main motion as it is written on the card.

3. Event Card - The event officials will select two subsidiary, two incidental, and one privileged motion or a motion that brings a question again before the assembly from the list of permissible motions. These motions will be on an index card and one will be randomly assigned to each team member, except the chair. All teams in each section will be assigned the same motions. Team members will have one minute to review the main motion, the motions to be demonstrated, and to identify his/her motion (which may be noted by bolding, underlining or highlighting). Members may refer to the card throughout the presentation, but may not confer during the one-minute time period or during the demonstration. Sample Card

Main Motion:I move to sell citrus as a fundraiser.

Required Motions:Lay on the TableAmendSuspend the RulesAppeal

Adjourn

4. Opening the Demonstration - The team demonstrating shall assume that a regular chapter meeting is in progress and new business is being handled on the agenda. The chair shall tap the gavel once to signify the end of the previous item of business, then start the presentation by saying, “Is there any new business that should be presented at this time?” A team member will then move the main motion as written on the card.

5. Original Main Motion - The event official will assign the original main motion on an index card. This is to be the first item of business presented. All teams in each section will use the same main motion.


290 CAREER DEVELOPMENT EVENT HANDBOOK

6. Individual Member Recognition - A member may speak in debate on the main motion and conclude by offering a secondary motion. While it is discouraged, judges will award points accordingly for both the debate and the secondary motion.

7. Individual Member Recognition - A member may speak in debate on the main motion and conclude by offering a secondary motion. While it is discouraged, judges will award points accordingly for both the debate and the secondary motion.

8. Number of Motions - There shall be no limitation to the number of subsidiary, incidental, or privileged motions demonstrated by the team. However, the team must demonstrate the two subsidiary, two incidental, and one privileged motion designated by the officials in charge. The team may use more than one main motion as long as it pertains to the assigned main motion. While acceptable, this practice is strongly discouraged.

9. Using a Motion Twice - A member’s required motion will not be counted as an additional motion for another member. The person who makes the assigned main motion will be given credit for an additional motion (10 pts). If an alternative main motion is used, the member will NOT be given credit for an additional motion.

10. Debate - The top three debates per member will be tabulated in the presentation score (45 points maximum). No more than two debates per member per motion will be tabulated.

11. Time Limit and Deductions - A team shall be allowed 10 minutes and 30 seconds in which to demonstrate knowledge of parliamentary law. A deduction of 2 points/second for every second over 10:30 will be assessed. (Example: 10:35 = 10 point deduction.) A timekeeper will furnish the time used by each team at the close of the event.

12. Disqualification - Any assistance given to a team member from any source other than the career development event officials will be sufficient cause to eliminate the team from the career development event. Team members may have no contact with individuals other than team members from the time the event begins (when placed in a holding room) until

the team has completed its participation in the event.

WRITTEN PRACTICUMPRESENTATION MINUTESEach team will have a secretary take minutes of the presentation. A possible score of 45 points will be allowed for the minutes. Pencil and paper will be supplied to take notes during the presentation. If paper and pencil are not present it is the secretary’s responsibility to request these items from the judges or event officials. Following the presentation, the secretary, in consultation with the president, will have 20 minutes to prepare the official minutes. Notes taken by the secretary during the presentation must be turned in with the official copy of the

minutes on Form 1. (The lowest possible score for the section is zero (0).) Event officials shall use Form 3 to score the official minutes of the presentation.

1. Use the example of proper minutes as illustrated in the Official FFA Secretary’s Book and/or outlined in Robert’s Rules of Order Newly Revised.

2. A dictionary will be permitted for writing the official minutes of the presentation.

3. The minutes will begin by recording the first item of business presented. Opening ceremonies and other preliminary information will not be used. Example: “It was moved by John Smith and seconded to start the Food for America program during the month of April.”

4. The chair and the secretary may consult in preparing the official minutes of the presentation. A total of 20 minutes will be allowed to prepare the minutes.

5. A judge will read, review, and grade the official minutes of the presentation after completion of each round of the event. The scores will be provided to the presentation judges for use in computing final scores.

KNOWLEDGE PRACTICUMSWRITTEN TEST A written test will consist of 25 objective-type multiple choice questions covering basic parliamentary law that relates to the permissable motions at the particular level of competition and information pertaining to minutes. Thirty minutes will be allowed to complete the test. Each participant may score a maximum of 25 points. The score of the six-team members will be used to compute the total team score in each round.

INDIVIDUAL ORAL QUESTIONS The team members (not including the chair) will be asked a planned question, which may include 1-3 parts, relating to their assigned motion. No one may step forward to help another member answer their individual question. The Chair will be asked a question relating to presiding, debate, assigning the floor, or other general parliamentary procedures. No additional (clarification or general) questions from the judges will be asked.

SCORINGGUIDELINES FOR SCORING DISCUSSION

1. It is essential that each judge observes and maintains consistent criteria in scoring discussions for the duration of the event.

2. Judges must overlook personal opinions and beliefs and score discussion in an unbiased manner. All discussion should be scored at the time it is delivered.

3. Characteristics of effective discussion include a) completeness of thought, b) logical reasoning, c) clear statement of speaker’s position, d) conviction of delivery, and e) concise and effective statement of debate. A suggested grading scale is as follows: Excellent = 13-15



points, Good = 9-12 points, Average = 6-8 points and Poor = 0-5 points

4. An excellent discussion would be characterized by a truly stirring delivery and brilliant in terms of information provided and/or suggestions for action offered. Poor debate would be characterized by a lack of effective delivery, poor grammar, reasoning and substance. An example of poor debate might be: “I think this is a good idea.”

5. Most debate generally falls in the range of 6-15 points. An example of debate might be: “I am in favor of this idea. I think this is a very significant motion which should be adopted for the following reasons (new, informative and logically related). I encourage you to vote in favor of this motion.” Each debate should have a logical conclusion. Good debate would be characterized by effective delivery, substance, creative and visionary thought delivered in a convincing and compelling manner.

6. Each time a participant in the presentation properly debates any motion, they may earn a score. However, an individual may never earn more than 45 discussion points in a given presentation. Furthermore, no more than 15 points may be earned during one recognition by the chair.

7. The top three debates per member will be tabulated in the presentation score. No more than two debates per member per motion will be tabulated.

GUIDELINES FOR SCORING THE CHAIR1. Ability to preside: state motions correctly, follow rules of

debate, keep members informed, put motions to a vote, announce results of vote, use of gavel, awareness of business on the floor. (80 points) A suggested grading scale is as follows: Excellent = 71-80 points, Good = 61-70 points, Average = 51-60 points, Poor = 0-50 points

2. Leadership – stage presence, poise, self-confidence, politeness and voice. (20 points) A suggested grading scale is as follows: Excellent = 16–20 points, Good = 11–15 points, Average = 6–10 points, Poor = 0–5 points

GUIDELINES FOR SCORING TEAM EFFECT1. Conclusions reached by the team – Main motion was well

analyzed which may include: Who, What, When, Where, How. (40 points)

2. Team Use of Debate – degree to which debate was convincing, logical, realistic, orderly and efficient, germane and free from repetition. (40 points)

3. Team Presence – voice, poise, expression, grammar, gestures and professionalism. (40 points)

PERMISSIBLE MOTIONSRequired motions will be assigned from the following list of motions:

Sub-district, District Levels ■ Assigned Motions ■ Adjourn ■ Amend ■ Appeal the Decision of the Chair ■ Division of the House (Assembly) ■ Lay on the Table ■ Main Motion ■ Point of Order ■ Parliamentary Inquiry ■ Postpone Definitely ■ Refer to a Committee

Optional Motions (will not be assigned, but may be used) ■ Fix the Time to Which to Adjourn ■ Postpone Indefinitely ■ Question of Privilege ■ Recess ■ Suspend the Rules

State Level (Any of these abilities may be assigned at this level) ■ Adjourn ■ Amend ■ Appeal the Decision of the Chair ■ Division of the House (Assembly) ■ Fix the Time to Which to Adjourn ■ Lay on the Table ■ Main Motion ■ Point of Order ■ Parliamentary Inquiry ■ Postpone Definitely ■ Postpone Indefinitely ■ Question of Privilege ■ Recess ■ Refer to a Committee ■ Suspend the Rules

Note: Only those abilities listed under the event level will be assigned by the CDE coordinator. One additional motion per member will be scored. A team may choose any of the remaining abilities listed above as their additional motions or to facilitate completion of the assigned abilities.

Tie BreakersTiebreakers for teams will be the:

1. total presentation score2. team’s average score on the written test3. total score for oral questions



AwardsAwards will be presented at an awards ceremony. Awards are presented to teams as well as individuals based upon their rankings. Awards are sponsored by a cooperating industry sponsor(s) as a special project and/or by the general fund of the Florida FFA Foundation.

ReferencesThis list of references is not intended to be inclusive. Other sources may be utilized and teachers are encouraged to make use of the very best instructional materials available. The following list contains references that may prove helpful during event preparation. The official texts will be:

■ Robert’s Rules of Order Newly Revised (latest edition) ■ Dunbar’s Manual of Parliamentary Procedure Test

Questions (by Shane D. Dunbar) ■ Parliamentary Procedure Oral Questions (by Shane D.

Dunbar) ■ Parliamentary Procedure Judging Guide (by Shane D.

Dunbar & James J. Connors) ■ Additional references may include FFA New Horizons

magazine, the Official FFA Manual, the FFA Student Handbook and the Official Chapter Secretary’s Book.

CHART OF MOTIONS

MotionSecond

RequiredDebatable Amendable

VoteRequired

Reconsider

Privileged Motions

Fix the Time to Which to Adjourn Yes No Yes Majority Yes

Adjourn Yes No No Majority No

Recess Yes No Yes Majority No

Raise a Question of Privilege No No No Chair Grants No

Subsidiary Motions

Lay on the Table Yes No No Majority Neg only (3)

Postpone to a Certain Time (or Definitely) Yes Yes Yes Majority Yes

Commit or Refer Yes Yes Yes Majority Yes

Amend Yes Yes (1) Yes Majority Yes

Postpone Indefinitely Yes Yes No Majority Affirm. Only

Main Motion Yes Yes Yes Majority Yes

Incidental Motions

Appeal Yes Yes (1) No Majority Yes

Division of the Assembly No No NoNo vote, demand

No

Parliamentary Inquiry No No No Chair answers No

Point of Order No No No Chair rules No

Suspend the Rules Yes No No (2) No

(1) If applied to a debatable motion, (2) Rules of Order – 2/3 vote, standing rules - majority vote, (3) Refer to Robert’s Rules of Order Newly Revised (10th edition) for rule(s), (4) Refer to CDE rule #9 before using these motions in the demonstration



SCORING

PhaseBreakdown

of PointsSectionPoints

TotalPoints

WRITTEN TEST (AVERAGE OF 6 MEMBERS SCORES) 150

PRESENTATION 595

Total of 5 members on the floor 375

Required motion20/motion

(100)

Additional motion10/member

(50)

Debates (max. of 3 debates @ 15 pts. each)45/member

(225)

Chair 100

Ability to preside 80

Leadership 20

Teams’ General Effect 120

Conclusions Reached by Team (Main motion was well analyzed, What, When, Where, Who, How was answered)

40

Team Effect (Convincing, logical, realistic, orderly and efficient, germane and free from repetition)

40

Team’s voice, poise, expression (Voice: Volume, enunciation, pitch, pace, grammar; Poise: Confidence, professional, eye contact; Expression: Conviction, gestures)

40

ORAL QUESTIONS 90

Total for members’ questions (6 x 15 pts) 90

No additional clarification questions will be asked of Middle School members

MINUTES OF PRESENTATION 45

Completeness and Accuracy 15

Format 15

Grammar, style, legibility 15

DEDUCTIONS

Deductions for parliamentary mistakes 5-20 pts/minor mistake

Deductions for omitting assigned motion 50

Deductions for going overtime 2 pts for every second over 10:30

TOTAL 880



Indi

vidu

alQ

uest

ions

Tota

l

Part

icip

ant

Req

uire

d M

otio

n

20 P

ts./

Pers

onM

ain

PP In

def.

Am

end

Ref

erPP

Def

.B

ring

Bac

kTo

tal

Disc

. Pts

.A

dditi

onal

Mot

ion

10 p

ts/

pers

on15

pts

/ pe

rson

90 p

ts/

pers

on

1 2 3 4 5

Poin

tsPo

ints

Poin

tsPo

ints

Poin

ts

Exam

Min

utes

Tim

e

Sum

of a

ll 6

indi

vidu

al e

xam

scor

es (1

50 p

ts.;

up to

25

pts/

exam

)

Ded

uctio

ns(L

ist m

ista

kes

5-20

pt

s./m

ista

ke

Min

utes

take

n fr

om m

inut

es sc

orec

ard

(45

pts)

Cha

ir

FFA

Cha

pter

:

Lead

ersh

ip (2

0 pt

s.)C

hair

Q

uest

ions

(15

pts.)

Abi

lity

to P

resid

e (8

0 pt

s.)St

ate

mot

ions

cor

rect

ly, f

ollo

w ru

les o

f deb

ate,

ke

ep m

embe

rs in

form

ed, p

ut m

otio

ns to

a v

ote,

an

noun

ce re

sults

of v

ote,

use

of g

avel

, aw

aren

ess

of b

usin

ess o

n th

e flo

or

Exce

llent

= 7

1-80

pts

., G

ood

= 61

-70

pts.

Ave

rage

= 5

1-60

pts

., Po

or =

0-5

0 pt

s.

Ded

uctio

n fo

r ove

rtim

e: -2

pts

./sec

ond

afte

r 10:

30To

tal D

educ

tions

Team

Sco

re

Not

es

Om

ittin

g as

sign

ed m

otio

n - 5

0 pt

s.

Disc

ussio

n (4

5 pt

s. m

ax./m

embe

r, 15

pts

. max

./ite

m, t

op 3

deb

ates

scor

ed/m

embe

r)Ex

celle

nt =

13-

15 p

ts.,

Goo

d =

9-12

pts

., A

vera

ge =

6-8

pts

., Po

or =

3-5

pts

)

Team

Effe

ct

Mai

n m

otio

n w

as w

ell a

naly

zed,

Wha

t, W

hen,

Whe

re, W

ho, H

ow w

as a

nsw

ered

Exce

llent

= 3

1-40

pts

., G

ood

= 21

-30

pts.,

Ave

rage

= 1

1-20

pts

., Po

or =

0-1

0 pt

s.

Con

vinc

ing,

logi

cal,

real

istic

, ord

erly

and

effi

cien

t, ge

rman

e an

d fr

ee fr

om re

petit

ion

Exce

llent

= 3

1-40

pts

., G

ood

= 21

-30

pts.,

Ave

rage

= 1

1-20

pts

., Po

or =

0-1

0 pt

s.

Voi

ce: V

olum

e, e

nunc

iatio

n, p

itch,

pac

e,

gram

mar

Pois

e: C

onfid

ence

, pro

fess

iona

l, ey

e co

ntac

tEx

pres

sion

: Con

vict

ion,

ges

ture

sEx

celle

nt =

31-

40 p

ts.,

Goo

d =

21-3

0 pt

s.,A

vera

ge =

11-

20 p

ts.,

Poor

= 0

-10

pts.

Team

Voi

ce (4

0 pt

s.)

Tact

ful,

sens

itive

, firm

, und

erst

andi

ng, g

ood

voic

e,

prop

er p

ace

Exce

llent

= 1

6-20

pts

., G

ood

= 11

-15

pts.

Ave

rage

= 6

-10

pts.,

Poo

r = 0

-5 p

ts.

Con

clus

ions

(40

pts.)

Disc

ussio

n (4

0 pt

s.)



FORM 3 FLORIDA FFA ASSOCIATION

PARLIAMENTARY PROCEDURE CAREER DEVELOPMENT EVENT TABULATION SHEET FOR SCORING MINUTES

Chapter: Team No.: District: Sub-District:

Tabulation Sheet for Scoring Minutes

Scoring Criteria Points possible Points Earned Completeness and accuracy

15

• Minutes accurately reflect all business transacted during demonstration

• Kind of meeting (regular) • Name of chapter • Date and time of meeting • President and Secretary were present? • Minutes of the previous meeting read?

Format of Minutes • Separate paragraph for all items • All main motions (including those withdrawn) • All secondary motions (including those lost) • All points of order and appeals • Name of person making motion • Name of seconder NOT included • Vote count for motions requiring a 2/3 vote • Signed by the President and Secretary

15

Grammar, Style, & Legibility • Complete sentences • Correct spelling [deduction of 1 pt/error] • Correct punctuation [deduction 1 pt/error] • Legibility/Clarity

15

TOTAL POINTS 45 Comments:



Official Minutes Florida FFA Parliamentary Procedure CDE

Chapter: Date:

District: Sub-District: Place:

Chair’s Signature: Secretary’s Signature:

Add Additional Pages if Needed

Documents

Middle School ParliaMentary Procedure cde MIDDLE … School/MS... · Middle School ParliaMentary Procedure cde 290 career deeloPMent eent handoo 6. minutes on Form 1. (The lowest