MINUTES FOR COUNCIL MEETING HELD ON 20 · PDF fileMINUTES FOR COUNCIL MEETING HELD ON . 20 December 2016 . TABLE OF CONTENTS . ITEM NO. ... The effect of the motion is that the question

Naracoorte Lucindale Council, Minutes 20 December 2016 Page 1

NARACOORTE LUCINDALE COUNCIL

MINUTES FOR COUNCIL MEETING HELD ON 20 December 2016

TABLE OF CONTENTS

ITEM NO. SUBJECT PAGE

NO.

ITEM 1 OPENING PRAYER & ACKNOWLEDGEMENT OF COUNTRY 4 ITEM 2 ELECTED MEMBER’S DECLARATION OF INTEREST (IF ANY) 4

Section 63(1) and (2) —Code of conduct for members, Local Government Act 1999, states that Council members must observe the code of conduct prescribed by the Governor. Point 3.13 of the Code of conduct for members states the following: “Council members must be committed to making decisions without bias and in the best interests of the whole community and comply with the relevant conflict of interest provisions of the Local Government Act 1999.” Also clauses 2.15 and 2.16 require breaches under Part 3 (which includes point 3.13) to be reported: 2.15 A Council member who is of the opinion that a breach of Part

3 of this Code (Misconduct) - has occurred, or is currently occurring, must report the breach to the Principal Member of the Council or Chief Executive Officer, the Ombudsman or the Office for Public Integrity.

2.16 A failure to report an alleged or suspected breach of Part 3 of this Code is in itself a breach under this Part (Behavioural Code).

Members are reminded of their obligations under Division 3 – Conflicts of Interest. Under section 74 – Material conflicts of interest, if a member of a council has a material conflict of interest in a matter to be discussed at a meeting of the council, the member must: a) inform the meeting of the member’s material conflict of interest

in the matter; and b) leave the meeting room (including any area set aside for the

public) such that the member cannot view or hear any discussion or voting at the meeting, and stay out of the meeting room while the matter is being discussed and voted on.

Under section 75A - Actual and perceived conflicts of interest, if in relation to a matter to be discussed at a meeting of a council, a member of the council:


a) has a conflict of interest in the matter (an actual conflict of interest); or

b) could reasonably be taken, from the perspective of an impartial, fair-minded person, to have a conflict of interest in the matter (a perceived conflict of interest),

the member must deal with the actual or perceived conflict of interest in a transparent and accountable way. The member must inform the meeting of: a) the member’s interest in the matter; and b) if the member proposes to participate in the meeting in relation

to the matter, how the member intends to deal with the actual or perceived conflict of interest.

ITEM 3 PUBLIC FORUM 4 ITEM 4 PETITIONS AND DEPUTATIONS 4 ITEM 5 CONFIRMATION OF COUNCIL MINUTES 4 ITEM 6 MATTERS LAID ON THE TABLE FROM PREVIOUS MEETINGS 4 ITEM 7 MEMBERS’ AND CHIEF EXECUTIVE OFFICER REPORTS 7.1 Mayor’s Report 5 7.2 Reports from Elected Members 7 7.3 Chief Executive Officer’s Report 7 ITEM 8 PERFORMANCE REPORTS 8.1 Major Projects 9 8.2 Finance Report 13 ITEM 9 MINUTES, REPORTS AND RECOMMENDATIONS FROM

SECTION 41 COMMITTEES

ITEM 10 MINUTES, REPORTS AND RECOMMENDATIONS FROM

COMMITTEES REQUIRED UNDER LEGISLATION

10.1 Audit Committee Meeting – 6 December 2016 15 10.2 Strategic Planning and Development Policy Committee 17 ITEM 11 NARACOORTE REGIONAL LIVESTOCK EXCHANGE

MANAGEMENT BOARD (Section 41 committee)

ITEM 12 REPORTS FOR DECISION 12.1 Removal of Plane Trees, Naracoorte 20 12.2 Kybybolite Research Centre – Heritage listing 26 12.3 Review of Representation 28 12.4 Request for road upgrade - Unmade Road, Frances 30 12.5 Road Naming – Gum Point Road South, Naracoorte 33 12.6 Kingston Avenue, Naracoorte - Road Naming 34


12.7 Plant Sale - Tandem Trailer 35 12.8 Lucindale Community Forum 36 12.9 Naracoorte Swimming Lake Operations 37 12.10 Limestone Coast Regional Climate Change Adaptation Plan 41 ITEM ADJOURNMENT OF MEETING ITEM RECONVENING OF MEETING ITEM 13 OFFICERS’ REPORTS FOR INFORMATION 13.1 Community Services 42 13.2 Volunteer Resource Service 43 13.3 Naracoorte Public Library 44 13.4 Town Hall Report 47 13.5 Visitor Information Centre 49 13.6 Communications Report 52 13.7 General Inspector 54 13.8 Development and Approval Statistics 59 13.9 Environmental Health Report 59 13.10 Operations Report 61 13.11 Limestone Coast Regional Brand 62 13.12 Release of Confidential Items 64 13.13 Garage Sale Trail 2016 65 ITEM 14 PUBLICATIONS / DOCUMENTS / INFORMATION FROM OTHER

BODIES 68

ITEM 15 MATTERS RAISED BY MEMBERS 15.1 Questions with notice 68 15.2 Motions with notice 68 15.3 Questions without notice 68 15.4 Motions without notice 69 ITEM 16 MATTERS THAT MAY BE CONSIDERED IN CONFIDENCE 16.1 Lucindale Karting Club Inc. – Request for Community Loan 69 16.2 Tender 201617-08: Upgrade Stormwater – Cadgee Road, Strathyre

Culverts 70

16.3 Tender 201617-09: Upgrade Stormwater – Sandstone Avenue Culverts, Naracoorte

71

16.4 Tender 201617-11: Coles Killanoola Road Construction 72 16.5 Tender 201617-12: Upgrade of Market Square Skate Park,

Naracoorte 72

ITEM 17 MEETING CLOSURE 73


NARACOORTE LUCINDALE COUNCIL

MINUTES FOR COUNCIL MEETING HELD ON 20 December 2016

COMMENCED:

Meeting commenced at 4.30pm in Naracoorte Council Chamber, DeGaris Place, Naracoorte

PRESENT: Mayor Vickery, Cr McGuire, Cr Robinson, Cr Schultz, Cr McLean, Cr Earl, Cr Smith, Cr Ross, Cr McLachlan, Cr Rayner

APOLOGIES: Cr Dennis, Fiona Stringer - Director Corporate Services ON LEAVE:

OFFICERS: Chief Executive Officer Director Operations & Technical Services Manager Governance and Community Development Manager Planning and Compliance

Helen Macdonald Steve Bourne Sally Klose Paul McRostie

MEDIA REPRESENTATIVES:

Naracoorte Herald Lee Curnow

ITEM 1 OPENING PRAYER & ACKNOWLEDGEMENT OF COUNTRY Read by Mayor Vickery

ITEM 2 ELECTED MEMBER’S DECLARATION OF INTEREST (IF ANY)

(Section 74, Local Government Act, 1999) ITEM 3 PUBLIC FORUM ITEM 4 PETITIONS AND DEPUTATIONS ITEM 5 CONFIRMATION OF COUNCIL MINUTES

MOVED CR MCLACHLAN SECONDED CR SMITH That the Minutes of the Council meeting held on 22 November 2016 are taken as read and confirmed as an accurate record of the proceedings of the meeting. CARRIED 129/17

ITEM 6 MATTERS LAID ON THE TABLE FROM PREVIOUS MEETINGS

Below is a list of items where Members resolved that “the question lie on the table” as permitted by the Local Government (Procedures at Meetings) Regulations 2013, regulation 14(c). The effect of the motion is that the question can then only be retrieved at a later time by resolution (and, if so retrieved, debate is then resumed at the point of interruption).


Meeting date

Item number

Report Title Resolution

28/06/2016 12.6 Pioneer Park, Naracoorte

That the following question lie on the table: That the existing Pioneer Park toilet facilities are demolished” from Item 12.6 – Pioneer Park, Naracoorte discussed at the Council meeting held on 28 June 2016

305 16

28/06/2016 12.2 Adoption of Annual Business Plan and Budget 2016-17. Declaration of Rates 2016-17

That the following question lie on the table: “that a rates review is conducted prior to budget deliberations for 2017-2018” lie on the table.

318 16

ITEM 7 MEMBERS’ AND CHIEF EXECUTIVE OFFICER REPORTS

7.1

Mayor’s Report

Since the last council meeting the following are some of my activities: A Citizenship Ceremony for a father and two sons from New Zealand. The White Ribbon Breakfast hosted by the Naracoorte Soroptimists with guest speaker Theresa Anderson, magistrate in Mount Gambier, she spoke about domestic violence cases that come before her and the Abuse Prevention Program she has been involved in implementing. Council hosted a delegation of 16 from Hebei, China. Bruce Rodda (RDALC Manager of investment) and I travelled with the delegation from Keith through Padthaway, visited Wayne Hawkins farm at Frances, a brief visit to the NRLE and hosted them for lunch before a visit to Mini Jumbuk (please see CEO Report). School presentation events included the Lucindale Area School presentation evening; Tenison Woods Middle School presentation morning; Naracoorte High School presentation evening and the Naracoorte Sunrise presentation night and the Limestone Coast Training Graduation evening. End of year events attended include the Naracoorte Men’s Probus Christmas Lunch; RDA LC Dinner and LC LGA Christmas Party. I’ve also had the pleasure of being involved with the Naracoorte Christmas Parade and Carols in the Square Concert, both events were very well organised and held on warm evenings so were supported by good crowds of people. I attended the ICE Crisis Forum in the Naracoorte Town Hall. This was organised by community advocate Kate Amoroso, Senator Nick Xenophon


with speaker Belinda Valentine, whose 4 year old granddaughter Chloe Valentine died as a result of the criminal neglect of the ice-affected mother and partner. The forum was appealing for the reopening of a drug and alcohol centre such as Karobran. It was also an opportunity to inform the community of the community support groups such as Suicide Prevention network, AA, An-Anon, Alateen and family support groups that exist in Naracoorte. Other meetings attended: • Mental Health Roundtable • Naracoorte Lucindale Community Care Network Hub Meeting and

general meeting • RDA Human Resources Committee meeting • Youth formal meeting • Mount Gambier Tourism Committee Launch • LC LGA Meeting / briefing Building Better Regions Grants • LC Collaborative launch and handover to LC LGA for administration • RDA LC Meeting at Padthaway and industry visit to Mulbarton Industries • LINC Forum • Strategic Planning meeting • Seniors Meeting • Business leader Meeting

I would like acknowledge the passing of Ron Reynolds, one of the very respected senior members of the Naracoorte community and a past employee of the District Council of Naracoorte. Announcement of the Australia Day Award winners – there were a good number of very good nominations received for the Naracoorte Awards this year and this made the selection process more difficult and the winners received all the ticks against the selection guidelines. Naracoorte Citizen of the Year is Daphne Burford for her many years of volunteering with the Naracoorte Historic Vehicle Club, Naracoorte Novita Auxiliary, Naracoorte Red Cross Branch and Naracoorte Branch of Meals on Wheels. The selection committee has awarded an Australia Day Certificate of Appreciation this year to Trevor Barnett for his contribution over 24years as Pastoral Care worker at the Naracoorte High School. His contribution to young lives has gone way beyond his role and has extended to parents and families of those needing his help. Naracoorte Young Citizen of the Year is Nicole Mugford for her work with young people of Naracoorte through the Naracoorte Primary School as pastoral care worker and many youth events. The Community event of the Year for Naracoorte is the Resilience Project led by the Naracoorte High School and financially supported by local businesses and organisations. The Lucindale Citizen of the Year Award winner is Carol Miller for her volunteering with SAAS, the school and Kindergarten and many community groups in Lucindale over many years.


Thank you to all those who took the time and effort to send in the nominations and congratulations to the winners for Australia Day 2017. I thank all the councillors and staff for their work this year. May I wish you all a very happy and safe Christmas and a peaceful and healthy New Year.

MOVED CR SCHULTZ SECONDED CR EARL That the Mayor’s Report is received. CARRIED 130/17

7.2

Reports from Elected Members

No reports

FOR MEMBERS INFORMATION

7.3

Chief Executive Officer’s Report

File Reference:

Responsible Officer: Helen Macdonald - CEO

Strategic Outcome:

PROGRESSIVE LEADERSHIP Engage external stakeholders to leverage local opportunities

REPORT Below is a list of key meetings attended and key activities undertaken by the CEO since the last council meeting. Caves Connection Project The Caves Connection Project had its last meeting for the year on December 12. The group had David Lloyd, the owner of the Australian Age of Dinosaur Museum (Qld) on conference call. He provided some very useful insights into developing a museum and what makes a tourist destination in an isolated area successful. Biddie Shearing, LCLGA Tourism Manager, provided the group with an overview of her role and identified a variety of opportunities to increase tourist numbers into Naracoorte. Red Meat Cluster Project The revised application Council made for PIRSA Cluster funding was successful and we expect to receive the Grant Deed from PIRSA in the next few days. The Project can now commence the process of implementing its plan for this financial year, albeit with some hast so that it is completed on schedule. For more information go to: Limestone Coast Red Meat Cluster project website.

http://limestonecoastredmeat.com.au/


Chinese Delegation Naracoorte hosted a visit of 16 delegates from the Hebei, China this month. The pre-approved investor group were accompanied by members of the Australia China Commerce Association. During their time in our district they visited Wayne Hawkins’ property to see lamb production and cropping activities. The delegation also had a quick look at the NRLE before attending the Mayoral lunch at the Naracoorte Town Hall. They visited MiniJumbuk and then travelled to the Coonawarra. Outcomes from the visit was an interest in purchasing skins from the region’s processors and oils for a new, emerging Chinese cosmetics brand. Council’s investment in this area is beginning to show dividends, with a local wine maker gaining access to the Chinese market after the 2015 visit; MiniJumbuk’s new opportunities in Mongolia and now opportunities for small seeds and grain producers, and a strong interest in a school exchange programme. Staff Performance and Development Reviews This month saw the completion of the Performance and Development Reviews (PDRs) of my direct reports. Another 19 PRDs have been completed since 1 July with another 25 to be completed before the end of the end of the financial year. This will account for nearly all the administrative staff that council employs. Operations’ plans to undertake a simplified version of the PDR for the outdoor staff but the task has been delayed due to the drawn-out AWU EB negotiations. Other meetings and events: • LCLGA/RDA CEO Planning meeting – Naracoorte • LCLGA general meeting – Mount Gambier • EPA Board Meeting and Local Government Consultation Session • Council workshop - TAFE SA • NLC Public Forum – LINC/Lucindale • NLC Strategic Planning and Development meeting • NRLE Board meeting • NLC Audit Committee meetings • Business Leaders Meeting • Launch of the Limestone Coast Regional Brand – LC Collaborative • SE NRM – Board meeting • Stormwater Management Authority meeting • LGA Mutual Liability Board Meeting and • LGA Workers Compensation Board Meeting • Representatives from Flinders University – Business Partners Pty Ltd & Centre

for Marine Bioproducts Development

DISCUSSION Dr Macdonald – advised that report for Tender 201617-13 - Design for an Improved Naracoorte Public Library / Community Resource Centre has not been presented as the selection panel have decided to interview the groups which have submitted tenders. It’s likely there will be a report for the January meeting.

FOR MEMBERS’ INFORMATION


ITEM 8 PERFORMANCE REPORTS

8.1

Major Projects Status Report

File Reference:

91/27

Responsible Officer: Steve Bourne - Director Operations

Strategic Outcome:

Safe and sustainable management of community infrastructure.

Financial Implication:

As per adopted budget for 2016/17

Community Implication:

Improved communication of future works.

Consultative Implication:

The community is consulted as part of the annual business planning process.

REPORT The attached summary shows progress with delivering projects approved for 2016/17. Comments on some individual projects: • Butler Terrace, Naracoorte – a program of works required to address issues

has been received from Gambier Earth Movers. Officers are in discussions regarding the timing of these works. The footpath is being completed in the week commencing 12 December.

• Lucindale Road roundabout – a meeting is programmed for 20 December with Greenhill Engineers and Gambier Earth Movers regarding works required to complete the project.

• Mehaffey Close – DPTI provided revised concept plans to improve access and egress from Mehaffey Close. A meeting between Council, DPTI and the adjacent landowners did not gain acceptance for this design. DPTI proposed extending ramps east and west off the road providing heavy vehicle access. As this meets the original intent of the land division, and after consultation with Council’s consultant planner, it was determined the best course of action for Council was to accept the proposal. Other options have a high risk for Council and potentially create long term issues.

• Construction work has begun on the 55 Ormerod Street pedestrian linkage.


• It was reported to November’s meeting the Naracoorte Aerodrome runway project would be delayed until after the fire danger season to ensure the runway is available for emergency services. It has been determined that the construction can take place with enough space for emergency response if required adjacent to the runway construction.

• Construction has been completed on Blackwood Terrace and Plane Street, Lucindale. An error was made with the laying of kerb during this project. Council’s contractor accepted responsibility for the error and replaced the kerb at their cost.

• Gap Road has been sealed completing the 5 km reconstruction • Resheeting of Pistol Club Road has been completed. • Kerb replacement on Hinckley Street • Construction has commenced on Moyhall Road. A Facebook post generated

several comments.


• Concrete Bridge Road has been resheeted from the Possinghams Road intersection to the Langkoop Road.

• Resealing and asphalting works have been carried out in Naracoorte and Lucindale.

• Ormerod Street asphalt.

• Gordon Street drainage works are progressing from the Doolans Road outlet to

Alexander Avenue. Road crossings will occur after the Christmas break.


• Coles Spence and Coles Killanoola Intersection asphalt.

• Rolland and Hinckley Street asphalt.

• Spoon drain replacement works have been completed at Magarey Crescent and Smith Street.


REFER TO ATTACHMENT 8.1

- Major works program 2016/17

DISCUSSION Cr McLachlan – asked for an update on the Moyhall Road project. Mr Bourne – noted that Moyhall Road had a poor base. Cr Robinson – sought clarification on Mehaffey Close, Naracoorte. Mr Bourne – there were concerns when the structure was originally built, Council has been working with DPTI to address these concerns. DPTI has provided a plan that will work, but some land owners are still concerned. The option DPTI have proposed poses the least risk to Council. Council has advised DPTI to proceed with the proposed plan. Cr McLean – asked if the Coles Spence / Killanoola Road is a joint project. Mr Bourne – it is a joint road until the intersection, the intersection is being widened. Cr Robinson – will the road now be completely bitumen? Mr Bourne – the Coles Killanoola Road will be fully bitumen.


8.2

Finance Report

File Reference:

CSO

Responsible Officer: Fiona Stringer – Director Corporate Services

Strategic Outcome:

Progressive Leadership • Sustainable Community Finances and Assets • Organisational Excellence



Monitoring of Council’s Cash Flow, Investment Performance and Loan Impact

Statutory Implication:

Section 47, 134, 137, 139 - 140, Local Government Act, 1999

Policy Implication:

No. 64 Internal Control Policy & Procedures C3.2 Debtors Control Policy C3.6 Investments Policy

CASH FLOW Council’s bank reconciliation statement indicates net total funds of $6,780,024.30 as at 12 December 2016.

REFER TO ATTACHMENTS 8.2

- Finance Report consisting of o YTD Operating Report as 30.11.16 o YTD Operating Report (P&L format) as at 30.11.16 o YTD Capital Report as at 30.11.16


ITEM 9 MINUTES, REPORTS AND RECOMMENDATIONS FROM SECTION 41

COMMITTEES

$-

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

July Aug Sept Oct Nov Dec Jan Feb Mar April May June

NARACOORTE LUCINDALE COUNCIL - CASH FLOWS

13/14 14/1515/16 16/17


ITEM 10 MINUTES, REPORTS AND RECOMMENDATIONS FROM COMMITTEES REQUIRED UNDER LEGISLATION

10. 1

Audit Committee Meeting – 6 December 2016

File Reference:

CSO

Responsible Officer: Fiona Stringer – Director Corporate Services

Strategic Outcome:

Progressive Leadership • Sustainable Community Finances and Assets

• Organisational Excellence


Section 126, Local Government Act, 1999 Committee Terms of Reference

Committee Members: Presiding Member – Mr Jim Ker (Independent) Ms Robyn Mencel (Independent) Cr Ross, Cr Dennis & Cr Smith

REPORT The Audit Committee met on 6 December 2016. Items discussed at the meeting included: • Long Term Financial Plan • Naracoorte Lucindale Council Annual Report • Year to Date Financial Reports • Major Projects Report The Committee discussed Council’s long term financial plan and future sustainability in depth as outlined below: - • Assumptions seem reasonable and are in line with general practice • Data presented builds on financial reports, but some calculation errors to be

corrected (corrected in attachment to minutes) • Financial targets – predictions do not meet Council targets mid-long term and

potentially give rise to long term financial sustainability issues • Sustainability – on the basis of the LTFP as presented and particularly given

that the scope for further cost cutting is limited, and grant increases are problematic, a revision of current rate policy may be required (in the absence of any other funding source), to ensure future sustainability of the Council.

• Good working document, though fluid, for Council’s consideration for future decision making

The Committee moved one resolution recommending action for Council. This resolution is included below for Council’s receipt, notation and endorsement as appropriate. Audit Committee recommendation 14/17: That the review of the Long Term Financial Plan 2013 – 2023 is noted.


Additional information is available in the minutes and attachments from the meeting. Please do not hesitate to contact a member of the Committee or Director Corporate Services if you require clarification on any item. Members of the Committee may also wish to provide further information in relation to items discussed at the meeting. The next ordinary meeting of the Committee is scheduled for Tuesday, 21 February 2016 at 5.00pm. The following attachments have previously been provided to Council or are provided as attachments to other reports in this agenda and therefore have not been provided: - • YTD Operating Report • YTD Operating Report (P&L format) • YTD Capital Report • Major Projects Report


Audit Committee consisting of

o Minutes 6 December 2016 o Long Term Financial Plan

DISCUSSION

Mr Ker – spoke on the Audit Committee’s annual work schedule, highlighting Council’s approach to Internal Controls, members’ training, work programme, sustainability, will continue to review projects and monitor NRL, cost control, budgeting, long term financial plan and risk. Mayor Vickery – thanked Mr Ker for leading the Audit Committee. Cr Ross – reiterated Mayor Vickery’s comment and also noted the input of Robyn Mencel. Highlighted long term financial plan, need to be prudent going forward, projects need to have a financial benefit to the community.

MOVED CR ROSS SECONDED CR SMITH That the Minutes of the Audit Committee Meeting held on 6 December 2016 are received and recommendations 13/17 to 14/17 are noted. CARRIED 131/17

MOVED CR SMITH SECONDED CR MC LACHLAN That the review of the Long Term Financial Plan 2013 – 2023 is noted. CARRIED 132/17


10.2

Strategic Planning and Development Policy Committee

File Reference:

Responsible Officer: Manager Planning and Compliance – Mr Paul McRostie

Strategic Outcome:

Prosperous community - Facilitating and supporting sustainable growth to achieve economic prosperity

- A vibrant and progressive business centre

- Diverse range of thriving primary industries


Nil

Statutory Implication: Compliance with Committee Terms of Reference

Policy Implication:

Compliance with Council policy and procedure


Positive

Environmental Implication: Nil


Effective community communication and engagement

REPORT The Committee met on 24 November 2016. The Committee discussed • North Parkland Revegetation Site • Planning Reforms • Strategic Implementation Plan Tourism One question was raised without notice in regards to the Lucindale Zoning, to which Officers’ response was; “that further investigation would be undertaken upon the completion of the Planning Reforms”. It should be noted that the report on Strategic Implementation Plan for Tourism was provided to the Strategic Planning and Development Committee in light of the Caves Connection Project’s activities. It is likely that the Project Group will make a number of proposals to Council towards the end of the first quarter of 2017 and if Council wants to be in position to act on these proposals, it would be helpful if it also gave some consideration to how it might be involved in developing this sector. In addition, the State Government currently has a strong focus on tourism but this will not last forever, so the better and sooner Council is prepared for involvement in this sector the greater chance it will have of gaining access to grants that are designated for this sector. The committee moved two recommendations for members to consider:


That a strategic implementation plan to grow the tourism industry focused on the World Heritage Megafauna Fossil site is developed. That the 10-hectare parcel of land in the Naracoorte North Parklands is maintained as deferred urban land. It is recommended that Council refers the second recommendation to the Strategic Planning and Development Policy Committee for further consideration. The recommendation was made without reference to or consideration of Council’s Structure Plan which has extensive discussion about this parcel of land.


Strategic Planning & Development Policy Minutes, Thursday 24 November 2016


MOVED CR ROSS SECONDED CR SMITH That the Minutes from the Strategic Planning and Development Policy Committee meeting held on 24 November 2016 are received. CARRIED 133/17

DISCUSSION Cr McLachlan – the following recommendation is to start a process so something can be presented to Council and actioned if appropriate. Cr McLean – questioned how Council can have a strategic plan on something it does not own. Mayor Vickery – the following recommendation is about leveraging the benefits of the World Heritage site for the district. Cr Schultz – how much influence do we have over the site? Mayor Vickery – it is not about influencing the site; it is about generating benefits for the district. It is about economic development and industry and businesses in the wider district. Cr McLachlan – it’s about asking for ideas to leverage something that is unique in Australia, even though Council does not have influence over the site the community can use the site to its advantage.

MOVED CR MC LACHLAN SECONDED CR EARL That a strategic implementation plan to grow the tourism industry focused on the World Heritage Megafauna Fossil site is developed. CARRIED 134/17

MOVED CR EARL SECONDED CR MC LACHLAN That the following recommendation is referred to the Strategic Planning and Development Policy Committee for further consideration: “the 10-hectare parcel of land in the Naracoorte North Parklands is maintained as deferred urban land”. CARRIED 135/17

ITEM 11 ITEMS RELATED TO THE NARACOORTE REGIONAL LIVESTOCK

EXCHANGE


ITEM

12

REPORTS FOR DECISION

12.1

Removal of Plane Trees, Naracoorte

File Reference:

91/25/3

Responsible Officer: Director Operations – Steve Bourne Strategic Outcome:

Progressive Leadership - Effective community communication and engagement. Healthy Landscapes - Contribute to sustainable land management practices - Enhance the urban landscape with appropriate plantings


Cost to remove each tree and reinstate would be $2,000-$5,000, depending on location and number of trees removed. It is recommended the removal is staged and incorporated into 3 redevelopment projects


The trees exist within a road reserve for which Council has care and control. Council is able to manage these trees in accordance with the Local Government Act 1999.

Policy Implication:

In accordance with Council’s Tree Management Policy.


The community’s perception on the value of these trees is mixed and divided. Some of the community would like to see the trees replaced whilst others would like them retained. They have been discussed at Council of many occasions.

Environmental Implication: Removing trees will have both negative and positive impacts on the environment. See report for further details.


Council has received many letters of complaint from business owners

REPORT Ormerod Street, Naracoorte is lined with London Plane Trees. There is a total of 19 between rear of the town hall and the rail land area. Council maintains these trees by pruning, to bring the crown down below the level of building rooves. The tree behind the Naracoorte Town Hall has caused damage to the underground drainage system and the roof gutters with leaf fall as access to the gutters for cleaning is very difficult. Letters are regularly received from building owners raising concerns about leaves in gutters and these have reportedly caused internal flooding. Some of these trees were planted in 2004 on the recommendation of Council Officers at the time so cannot be regarded as being of any special significance. It is not known when the larger trees were planted and whether there is any significance with these trees. Council is reconstructing the kerb and footpath from McRae Street to Ormerod Street as shown in the plan below. This includes two large plane trees that are causing significant damage to the kerb, road seal and footpath. The project plan is to remove the current kerb and damaged concrete, to provide a level and safe paved pedestrian access to the businesses. Lifeline in particular attracts a large volume of foot traffic and many elderly shoppers have raised concerns about the


standard of footpath in this area. Removal of the 2 plane trees on the corner of Ormerod and McRae Streets would enable a better result with this project. The project includes the construction of a planter box close to Lifeline and more appropriate species could replace the plane trees in the current location.

Plane trees on the footpath to Lifeline


Plane trees on Ormerod Street near the National Bank- lifting pavers and

misalignment of kerb.

Council has received a letter from Mr Graham Box in relation to five Plane trees on the sourthern side of Ormerod Street which are causing problems for his building, the National Bank. These trees were planted in 2005 following a report to Council in 2004. The report noted there is only a one metre gap between the kerb and Telstra lines running under the footpath, hence the planting very close to the kerb. The report also suggested a root barrier would be installed to ensure minimal disruption to the footpath and kerbing levels. Despite the installation of a root barrier, or maybe because of it, the tree roots continue to lift pavers resulting in the pavers annually being raised, tree roots ground back and the pavers replaced.

Looking east along Ormerod Street


Plane trees on Ormerod Street near Mini Jumbuk and Beaurepaires

A report to Council in 2008 presented findings from an arborist on Plane Trees near Mini Jumbuk, in response to concerns raised by Mini Jumbuk over damage caused by invasive tree roots. In more recent times, the overhanging branches have been causing issues for the building’s owners. Again, even though root barriers are in place, the footpath is lifting substantially and the footpath is very uneven, posing a risk to pedestrians. This area does not have high pedestrian traffic from shoppers, but the two businesses located here employ a large number of staff. The railyards land division is finalised and Mehaffey Close construction set to be completed in February 2017. Development applications have been lodged or are soon to be lodged for the development of the eastern end of this land. As part of this, the root barriers appear to be preventing the spread of roots, but continual growth pushes upwards damaging kerb and footpaths. Plane trees planted in the Naracoorte Town Square are approximately the same age as the 5 trees along Ormerod Street (the 6th and larger tree is older), with no evidence of lifting roots and no damage to infrastructure. In the right location such as a park they are an excellent tree.


The largest Plane Tree in Ormerod Street is behind the Naracoorte Town Hall. This tree has significantly damaged the kerb and footpath, as well as the hall gutters as noted above. This tree has also damaged stormwater infrastructure from the hall and is a site that requires constant monitoring and maintenance. It was heavily pruned this year and now has a much reduced canopy.

Tree behind the Naracoorte Town Hall Summary Plane trees are an excellent species in open space and the park environment, but difficult and expensive to manage in the street landscape. Previous reports have noted the amenity provided by these trees, which is being lost with heavy pruning resulting in some misshapen growth on some trees. It is recommended Council seek to remove and replace these over a period of time as follows: • Immediately remove 2 Plane Trees on the corner of McRae and Ormerod Street

as part of the footpath redevelopment of this area. • Include the removal of 9 Plane Trees on Ormerod Street between Mini Jumbuk

and Beaurepaires in the planning and redesign of this section of street, proposed for 2017/18 and possible reconstruction the following year. As this will not be a through road to public traffic (local traffic only to right of way easement) there are options to reduce street width and explore alternative parking options, and include landscaping in the design. Retaining the trees reduces options with this redevelopment.

• Remove the 6 Plane Trees on Ormerod Street prior to any further work being undertaken on the road surface, kerb and footpath. It is recommended removal is considered as part of the 2017/18 budget process.

A key consideration with the removal of these trees in ensuring street amenity is incorporated into planning, design and delivery. The proposed 3 stage process will allow for this to be achieved. Council’s Tree Management Policy is available at https://www.naracoortelucindale.sa.gov.au/webdata/resources/files/Tree%20Management%20Policy.pdf

https://www.naracoortelucindale.sa.gov.au/webdata/resources/files/Tree%20Management%20Policy.pdf

https://www.naracoortelucindale.sa.gov.au/webdata/resources/files/Tree%20Management%20Policy.pdf


DISCUSSION Mr Bourne – reiterated damage the trees are causing and that they are difficult to manage in a street environment Cr McLachlan – noted that the plane trees in the Naracoorte Town Square are doing well and that the trees on Ormerod Street have been cut a lot. Plane trees should not have been planted on Ormerod Street and Could should not persevere with the Plane trees. Council needs to pick an appropriate replacement tree. The Plane trees really need to be removed because they are not appropriate for the location. Cr Schultz – agreed the trees are pushing up pavers. The pavers allow for access to services. Every time there is a nice tree the decisions is made to cut them down. This area does not have a lot of foot traffic. Called for a workshop on trees and ask public what they would like to do. Cr Earl – like to see each tree treated individually, some do not impede on footpath or buildings. Cr Robinson – endorsed what Cr Earl said, noted problems with trees in the Town Square. Cr McGuire – supported Cr Robinson and noted that Council is waiting on a report for the management of the Town Square. Noted problems with trees on Robertson Street. Cr McLean – supported Cr Robinson, phase in over a number of years. Cr Ross – highlighted that only 2 trees will be removed immediately. Cr McLachlan – phased approach, no one has addressed the fact that the trees are inappropriate. If leave inappropriate trees damage will continue.

MOVED CR MCLACHLAN SECONDED CR ROSS That Council; 1. Notes the report on the impact of Plane Trees on Council infrastructure

and privately owned buildings, and 2. Approves the immediate removal of two (2) Plane Trees in Naracoorte

on the McRae Street / Ormerod Street intersection as part of the Ormerod Street kerb and footpath redevelopment, and

3. Approves the removal of fifteen (15) Plane Trees in Naracoorte on Ormerod Street as part of project design plans in the refurbishment of Ormerod Street.

With leave of the meeting the mover of the motion with the consent of the seconder agreed to divide the motion into three sections.


MOVED CR MCLACHLAN SECONDED CR ROSS That Council notes the report on the impact of Plane Trees on Council infrastructure and privately owned buildings. CARRIED 136/17

MOVED CR MCLACHLAN SECONDED CR ROSS That Council approves the immediate removal of two (2) Plane Trees in Naracoorte on the McRae Street / Ormerod Street intersection as part of the Ormerod Street kerb and footpath redevelopment. CARRIED 137/17

MOVED CR MCLACHLAN SECONDED CR ROSS That Council considers the removal of fifteen (15) Plane Trees in Naracoorte on Ormerod Street as part of project design plans in the refurbishment of Ormerod Street. LOST Cr McGuire called for a division Mayor Vickery declared the vote set aside Members voting in the affirmative: Crs Ross, Mc Lachlan, Smith Members voting in the negative: Crs Robinson, Earl, Rayner, Schultz, McGuire, McLean LOST

12.2

Kybybolite Research Centre - Heritage Listing

File Reference:

Responsible Officer: Paul McRostie – Manager Planning & Compliance

Strategic Outcome:

Theme 4 Liveable Neighbourhoods – Outcome ‘Preserve the built heritage and character of the district’




Preservation of the former Kybybolite Research Centre at State Level


Consultation with Community and other State agencies

REPORT At the November Council meeting, Council moved that

That a report is provided to Council examining the heritage significance of the parcel of land. Following on from the November meeting further investigation with the organisers of the petition was undertaken to identify the exact parcel of land in question. Unbeknown at the time the petition that was received outlining the trial plots and associated building at the Kybybolite Research Centre were already listed under the Naracoorte Lucindale Council local heritage listing.

Further examination of the sites history appears to show a number of triggers that could warrant State Heritage listing under the Heritage Places Act 1993.

Council Officers suggest that an application should be considered to lodge an application with the State Heritage Council to seek further listing and recognition at State level.

The process to apply for State heritage recognition is as follows: -

Anyone is eligible to nominate a place as being of State significance.

The land and associated buildings are owned by the Crown (The Minister for Agriculture, Food and Fisheries) correspondence will need to be undertaken to verify the support from the Crown prior to nominating the Kybybolite Research Centre as a State heritage listed locality.

Nominated places are assessed against the criteria outlined in the Heritage Places Act 1993. If a nominated place is considered to be of State significance it will be provisionally entered into the South Australian Heritage Register by the State Heritage Council or its delegate.

To ensure the public play a role in the decision making process, once a place has been provisionally entered into the Register, the State Heritage Council provides a three-month public consultation period. This period allows the public to make written representations on whether the provisional entry should be confirmed in the Register. When considering whether or not to confirm an entry, the State Heritage Council can only take criteria under the Heritage Places Act 1993 into account.

Pending the outcome of the consultation process and providing the locality meets the select criteria of the Heritage Places Act 1993 the land will then be State Heritage listed. An aerial view of the location is available at: http://location.sa.gov.au/viewer/?map=hybrid&x=140.93244194&y=-36.88038992&z=18&uids=95,102,180


History of Kybybolite Research Centre

http://location.sa.gov.au/viewer/?map=hybrid&x=140.93244194&y=-36.88038992&z=18&uids=95,102,180

http://location.sa.gov.au/viewer/?map=hybrid&x=140.93244194&y=-36.88038992&z=18&uids=95,102,180


DISCUSSION Cr Robinson – sought clarification on the area to be listed. Cr McLean – does it mean a section or the whole area? Mr McRostie – the buildings are already heritage listed. The request relates to preserving trial site 2 paddocks only not the whole parcel of land.

MOVED CR MC GUIRE SECONDED CR MC LACHLAN That an application for State Heritage listing is prepared in consultation with the community and the Crown for 49b Railway Terrace, Kybybolite SA (the former Kybybolite Research Centre). CARRIED 138/17

12.3

Review of Representation

File Reference:

Responsible Officer: Sally Klose, Manager Governance and Community Development

Strategic Outcome:

PROGRESSIVE LEADERSHIP Organisational excellence


Budget allocation of $5,000


Local Government Act 1999, section 12

Policy Implication:

Public Consultation and Community Engagement Policy


Any changes made are to benefit rate payers

Environmental Implication:


Two stages of community consultation are required

REPORT As reported to the August 2016 Council meeting, Section 12 of the Local Government Act 1999 requires that Council must conduct a review of its representation at least once in every eight years. The Minister for Local Government has scheduled Naracoorte Lucindale Council to conduct a review during the period from October 2016 and October 2017. The review will take around 9 months to complete. As a result of the August 2016 Council meeting it was resolved that “an elector representation review is commenced after October 2016 and is completed by October 2017”. The Act prescribes the process and requirements of the representation review that focusses on all aspects of the composition of the Council including:


• the number of Council members, • the division or abolishment of wards in the Council area, and • the number of voters represented by each elected Council member.

All reviews must take the principles specified in the Act into account so that: • any changes made are to benefit rate payers, • arrangements should reflect communities of interest and should avoid

separations of such communities, • voters should be afforded effective participation in decisions on local matters,

and • Council is able to co-operate with other Councils and govern effectively

The review process is a lengthy, multi-staged undertaking and the Act prescribes opportunities for members of the public to be involved at key times within the review to provide feedback to Council. The review involves the five stages detailed below: 1. Representation Options Paper

The first stage of the review is the preparation of the Representation Options Paper. This paper gives Council and the community the opportunity to review its current structure and composition and prepare alternative composition and structure options available for Council to consider. The paper examines the advantages / disadvantages of the options for composition and structure available to the Council. A copy of the Representation Review Options paper is attached. The paper examines: o The current structure including

o Cost of council o Council elections o Elector numbers

o Options o Mayor of a Chairperson o Number of Councillors o Wards or whole council area

o Structures o Two wards o Threes wards o Naracoorte Lucindale as a whole o Assessment of the options

2. First public consultation

The second stage involves consultation with the public commencing with informing the public of the Representation Options Paper availability. The Representation Options Paper invites persons to make written submissions to the Council for a period of six weeks. It is recommended Council releases the Options Paper for public consultation from 12 January 2017 until 5.30pm 3 March 2017.

3. Representation Review Report In the third stage, council will considers the written submissions received during the first public consultation period and the options contained in the Representation Options Paper. Following consideration, Council determines and endorses an ‘in principle’ position on their future structure and composition. Council then prepares the Representation Review Report that details the


reasons supporting their position and must include any reasons for not supporting other options.

4. Second public consultation The Representation Review Report informs the public of the ‘in principle’ decision of Council and invites persons to make written submissions in response to the Council for a period of three weeks. Persons, or their representatives, who made submissions are given an opportunity to speak to their submissions before Council.

5. Final report Council must consider any submissions received and any representations made by persons who took the opportunity to appear before Council and confirm their decision. The report is finalised and Council forwards the final report to the Electoral Commissioner for certification.

Stage 1 has been completed with the Representation Options Paper attached for Council’s approval and release for public consultation from 12 January 2017 until 5.30pm 3 March 2017 (stage 2).


Representation Review Options Paper

MOVED CR MCLACHLAN SECONDED CR SMITH That in accordance with Section 12(7) of the Local Government Act 1999, Council approves the attached Representation Options Paper and releases the paper for public consultation from 12 January 2017 until 5.30pm 3 March 2017. CARRIED 139/17

12.4

Request for road upgrade - Unmade Road, Frances

File Reference:

Responsible Officer: Steve Bourne - Director Operations

Strategic Outcome:

A safe and integrated transport network Sustainable community finances and assets


Cost to be borne by applicant if approved


Nil

Policy Implication:

Road Network Extension and Upgrade Policy Public Consultation and Community Engagement Policy


Access


Written request to Council, Adjoining landowners

REPORT


Council has received a request from Mrs Kaylene Pridham and Mr Bruce Jaensch to construct an unmade road running east off Cadgee Road, as shown in red below.

Council’s Road Network and Extension Policy states;

Council is committed to directing available resources to the most cost-effective outcomes for the community, based on sound Asset Management and Town Planning principles. Council will achieve this objective by:

• Giving priority to funding the maintenance of existing road infrastructure ahead of extending or upgrading the road network in order to maximise Council’s limited financial resources;

• Requiring applicants generally to pay for any extension or upgrade to the road network where the applicant is the primary beneficiary;

• Only considering applications for extension or upgrade to the road network where no other all weather access (gravel road) or road frontage is available.

• Undertaking structure (integrated land use and transport) planning to identify strategic opportunities for growth in the road network. Upgrading an Earth Road to an Unsealed (Gravel) Road Where no other all weather access (gravel road) or road frontage is available, Council will approve the upgrade of an earth road to a gravel road subject to the applicant meeting the full cost of providing a gravel road formation to the standard applicable under the Engineering Guidelines for Development and Council’s adopted Road Hierarchy.

Council may choose to contribute to a project on a road to provide access for automotive traffic where there is significant benefit to the community. Council’s Director Operations, Steve Bourne and Manager Operations, Daniel Willsmore inspected the site with Mrs Pridham and her farm manager. The road reserve is clearly well used, with a well-defined track along its length. It was inundated with water in several locations with the landowners reporting the water was “waist deep”. Several photos were supplied with the letter and show a vehicle stranded in the water. The road reserve leads off Cadgee Road and runs into other unmade road reserves, hence establishing a road would be to only service the immediate adjacent landowners. Council officers were advised that when the track is impassable, Mr Jaensche’s land can only be accessed via other private property. Improving this road to an all-weather access track for its entire length would be a


costly exercise. Some improvements could be made by installing culverts and lifting the track through the lowest areas, and this would run into many tens of thousands of dollars. The track is used by a limited number of landowners, but in the case of at least one, provides the only access to their land. In March 2016, Cr McLean successfully moved a Motion with Notice to review the Road Network Extension and Upgrade Policy. No review has been undertaken and no direction has given as to which sections of the policy that Council wish to have reviewed or revised. Under the current policy, the recommendation would be that Council only upgrades to provide all weather access if the landowner bears all costs. Does Council wish to undertake the review of the Road Network Extension and Upgrade Policy prior to making a decision on this request?


- Letters from Mrs Kaylene Pridham and Mr Bruce Jaensche

DISCUSSION Cr Schultz – sought clarification on the length of the road. Mr Bourne – it is 5kms long Cr McGuire – reminded the Elected Members of Council’s Road Network Extension and Upgrade Policy policy. Cr McLean – noted that policy should be reviewed. Cr McGuire – reminded Councillors of the Audit Committee’s recommendation on spending and the need to be consistent. Cr McLean – noted that the applicants are rate payers. Cr McLachlan – parcels of land with limited access are purchased at a reduced price, knowing the limitations and knowing that they need to work with the conditions. Cr Rayner – can the applicants utilise a contractor? Mr Bourne – if the road is upgraded Council will need to decide if it will take responsibility for the ongoing maintenance or if it would be a private road. It is currently an unmade road, there are 600kms of these roads in the district. Cr McGuire – what is the estimated cost for the work? Mr Bourne - $50,000/km.

MOVED CR MC GUIRE SECONDED CR EARL That Ms Kaylene Pridham and Mr Bruce Jaensch are advised that Council will upgrade the unmade road reserve off Cadgee Road to provide all-weather access provided all costs are borne by the applicants. CARRIED 140/17


12.5

Road Naming – Gum Point Road South, Naracoorte

File Reference:

Responsible Officer: Paul McRostie – Manager Planning & Compliance

Strategic Outcome:

Theme 5-Effective delivery of projects and services.



Policy Implication:

Road Naming Policy




Consultation with the land owners.

REPORT Council has a local access road South East of Naracoorte located behind the grain bunkers known as Gum Point Road. The road currently splits into two causing considerable confusion for service providers and visitors to the area. To avoid further confusion this needs to be addressed.


After discussions with the adjacent property owners along the southern portion of the road, it was suggested that the road be called ‘Gum Point Road South’ to delineate it from Gum Point Road, both sections of the road are currently known as Gum Point Road which would create obvious issues with new residents to the road. The benefits of this would mean that both roads are clearly defined yet minimal change to the adjoining properties and their identifications.

Council has already set a precedence in this regards to roads such as Boddingtons Road West, Playford Drive West. This has shown to be an effective way to define road names within the area yet course minimal disruption to the effected people with in the location.

No consultation was required with the Heritage Working Group in accordance with the policy.

The naming of the road is also necessary for the following reasons:

• Infrastructure i.e. NBN connection, SA Power Networks. • Emergency services. • Street numbering identification. It is therefore suggested that the unnamed road is clearly identified for clarification for all users of the area.

MOVED CR EARL SECONDED CR SMITH That the road adjoining Gum Point Road, Naracoorte be assigned the road name ‘Gum Point Road South’ in accordance with Council’s Road Naming policy. CARRIED 141/17

12.6

Kingston Avenue, Naracoorte - Road Naming

File Reference:

K-10

Responsible Officer: Steve Bourne Director Operations

Strategic Outcome:

Safe and sustainable management of community infrastructure.


Small amount for new signage Address changes for residents


Statutory Requirement as per State Government Rural Property Addressing Program

Policy Implication:

Road Naming Public Consultation


Increased Effectiveness of Emergency Services and Postal Service




Consultation with effected residents

REPORT The Lucindale Road roundabout project has divided Kingston Avenue, Naracoorte into two discreet sections. It is recommended that Kingston Avenue is renamed Kingston Avenue East for the residential section terminating in a cul de sac near the roundabout, with Kingston Avenue West running from the roundabout to Treatment Works Road. It is a requirement of the roundabout project that vehicle access is prevented to Lucindale Road. A track will be maintained to service the shed and yards on the block adjacent to the western side of Treatment Works Road.

MOVED CR MCLACHLAN SECONDED CR SCHULTZ That the section of Kingston Avenue, Naracoorte: 1. from Stewart Terrace to the termination at the cul de sac is named,

Kingston Avenue East, and 2. from the roundabout to Treatment Works Road is named Kingston Avenue

West. CARRIED 142/17

12.7

Plant Sale - Tandem Trailer

File Reference:

Responsible Officer:

Darren Callaghan

Strategic Outcome:

Reducing Council Assets


Reducing Council Assets


-

Risk Assessment:

-

Policy Implication:

Sale or Disposal of Land and Other Assets


-

Environmental Implication: -


-

REPORT Council officers have undertaken a review of existing plant and future plant needs and are seeking Council’s approval to sell an existing piece of equipment in accordance with Council’s Policy Sale or Disposal of Land and Other Assets, most likely to be by auction or tender, the following piece of plant:


• One (1) tow behind tandem stock trailer and paneling.

Council’s General Inspector has advised that the trailer has been used approximately three (3) – four (4) time over the eight (8) years in his role as the Stock Control Officer. Given the difficulty in setting up and loading the trailer Council has been utilizing contractors to cart stock to the NRLE Pound. Spasmodic use of this trailer and the difficulty in configuring the trailer to load stock by one (1) person is quite difficult and time consuming therefore the trailer has had very little use. The trailer requires significant repairs due to its age, estimated in excess of $2,500 if Council was to retain. Given the cost of repairs and the ongoing maintenance it is therefore recommended that Council sells the trailer in accordance with Council’s policy.

MOVED CR ROBINSON SECONDED CR ROSS That the tow behind tandem stock trailer and associated panelling are disposed of in a manner consistent with Council’s Policy Sale or Disposal of Land and Other Assets. CARRIED 143/17

12.8 Lucindale Community Forum

File Reference: Responsible Officer: Manager Governance and Community

Development, Sally Klose Strategic Outcome:

THEME 5 - Progressive leadership – a well led and managed district supported by a professional approach to managing infrastructure, and the delivery of projects and services to the community

Effective community communication and engagement

Financial Implication Statutory Implication Policy Implication:


Environmental Implication: Consultative Implication:

REPORT In response to a letter received from LINC a community forum was held at Lucindale on Tuesday 6th December 2016 at the Lucindale War Memorial Hall. The forum was attended by 41 members of the community, 7 elected members and 5 officers.


The public forum gave members of the community the opportunity to discuss topics, ask questions and also for council to discuss matters relating to the Lucindale area. Topics covered by Council Officers were: • Strategic Plan • Budget and Annual Business Plan • Planning and Development • Waste Management This was followed by a question and answer session. A copy of the questions and answers is attached for members’ information. The information presented at the forum and a copy of the questions and answers is available on the website at http://yoursay.naracoortelucindale.sa.gov.au/LucindaleCommunityForum


Lucindale Community Forum questions and answers

DISCUSSION Cr Ross – what are Council’s opportunities to apply and be successful in the Residents Win program? Mr Bourne – Council is currently preparing 3 applications for intersections. The program is very targeted.

MOVED CR SMITH SECONDED CR ROBINSON That: 1. the attached Lucindale Community Forum questions and answers is

noted and 2. members of the community are thanked for taking the time to attend the

Lucindale Community Forum. CARRIED 144/17

12.9

Naracoorte Swimming Lake Operations

File Reference:

69/6

Responsible Officer: Steve Bourne, Director Operations Strategic Outcome:

A healthy and resilient community Effective delivery of projects and services


Council budget for 2016/17 for the swimming lake is $344,755 including;

• $55,000 capital upgrades and replacement • $59,105 depreciation • $230,800 operational and maintenance

costs

http://yoursay.naracoortelucindale.sa.gov.au/LucindaleCommunityForum



Code of Practice for Public Swimming Pools in SA Work Health and Safety Act and Regulations 2012 SA Public Health (General) Regulations 2013

Policy Implication:

Council utilises the Royal Life Saving SA (RLSSA) guidelines for safe pool operation wherever possible.


Lifeguards have not been provided at the swimming lake since 2013-14. The community has responded well with adequate supervision of children and no significant decline in behaviour from patrons. Council has not received any negative feedback concerning the lack of lifeguards.

Environmental Implication: N/A


No formal consultation, but customer requests are received suggested improvements

REPORT The purpose of the report is to provide Council with an update on the operations of the Naracoorte Swimming Lake; identifying keys risks with the facility and how these are controlled.

Code of Practice for Public Swimming Pools in SA This document has been endorsed by Recreation SA Aquatic Advisory Committee and is an industry-driven approach to ensure employees will be appropriately trained and operating in a safe work places and patrons are subject to consistent water safety messages to prevent major incidents. This code has been prepared to recommend a minimum set of standards to the operations and management of public swimming pools, and highlights key mandatory and recommended regulatory documents relevant to South Australia. For the purpose of the code, public swimming pools are classified in accordance with the code of practice, and Naracoorte Swimming Lake is considered to be a Medium Centre. Council does not meet all the standards for a Medium Centre, but has risk mitigation strategies in place where the standard is not or cannot be met.

Water Quality The Swimming Lake is fed from a groundwater bore adjacent to the lake structure. The lake holds 11 million litres and takes approximately 5 days to fill. The water is kept clean by recycling through sand filters and being dosed with chlorine through the summer months. The SA Public Health (General) Regulations 2013 states that “The pool must be disinfected by chlorine or by some other method approved in relation to pools of that class by the standard for Operations of Swimming Pools and Spas in South Australia.” Council is exempt from the requirement to turn over the entire lake through the filtration system in 6 hours due to its size, with a 36 hour turnover approved.


Facility Design The swimming lake was officially opened by Governor Sir Eric Bastyn on 2 November 1961; the culmination of three years’ work by a committee of dedicated local residents. The swimming lake (walled structure and change rooms) celebrated its 50th year in 2011. Since 1961 the swimming lake has received a number of upgrades to improve the level of service provided to the community. These include but are not limited to: • 1970s – flood lighting added • 1980s – swim lake floor rotary hoed with a concrete additive • 1994 - Irrigation of parkland surrounds • 1995 - lake closed due to health concerns • 1996 - chlorination and fencing added, lifeguards started patrolling • 1997 - pump shed upgraded with new bore and pumps • 2004 – entire swim lake floor concreted • 2005 - water inlet was adjusted to above ground • 2005 – walkway to pontoon added • 2011 - security cameras added; car park resealed • 2012 – switchboard upgrade • 2014 – new shade sail in the south east corner of the lake • 2015 – installation of artificial turn beneath shade sail • 2015 – change rooms upgrade • 2016 – engineering assessment of the swimming lake walls These works have addressed safety issues and continued to improve the level of service provided to lake users.

This financial year, works include: • Installation of concrete entrances adjacent to gates. The grass dies off in these

areas creating slippery surfaces and allowing soil to by transported into the lake via swimmers feet.

• Improving surface drainage at the bottom carpark and pump shed, and the storm water that runs down Moore Street and pools at the playground.

• Replacement of Pontoon surfaces • Replacement of some ladders with flat steps in response to community requests Proposed future upgrade works include: • Replacement of swimming lake fences • Installation of upright kerb to the top carpark to improve stormwater drainage • Line marking in car park areas to improve vehicle movements • Erect another shelter in the swimming lake area and another in the top area. • Pave area in front of kiosk and develop alfresco dining area and incorporate

pram and wheel chair access to the Swimming Lake • Lighting to be replaced with LED • Autodialling Chlorine Leak alarm

The advice from Royal Life Saving was that there were no issues with the construction of the facility and the management of the plant. Qualifications of Coaching and Instructional Staff The Code states that “Management must ensure that personnel providing instruction in specific aquatic activities hold an appropriate and approved qualification.”


The swimming lessons conducted at the Naracoorte Swimming Lake are provided by VACSWIM and the DECD Swimming and Aquatic Unit. Currently the only requirement for those using the Naracoorte Swimming Lake for the purpose of swimming lessons, is to complete an Application to Use a Public Space. The code recommends a set of Conditions for permits issued to applicants and these are being developed. These organisations are required to have the training necessary in order to teach swimming, and this includes having staff who are trained in First Aid. At its meeting in April 2014, Council resolved to not provide lifeguards at the Naracoorte Swimming Lake, considering there were sufficient measures in place to mitigate risk. Council has not and has not received any negative feedback or recorded any incidents. In the absence of lifeguards, it has been noted by both Council officers and the kiosk lessees, that parents take a more active role in supervising their children than when lifeguards are present. The Code of Practice states; “Group 3 and Group 4 facilities, where direct lifeguard supervision is not possible are required to implement other measures, to reduce the risk to bathers.” The following actions have been taken to reduce the risk to bathers; • Council has registered with Recreation SA to be an Aquatic Awareness Centre

and has ordered signage from Recreation SA encouraging supervision • Council engages Security Guards who are deployed when the temperature is

above 30 degrees, and Council Officers are onsite six times during the day to test water quality and clean out skimmer boxes. All Council Officers have First Aid Training.

• As part of Council’s emergency management, a signage audit has been completed and a recommendation to update the Welcome signage to include the Aquatic Code of Conduct recommended by RLSSA, a map identifying Dry Zone areas and dog exclusion zones and emergency location and advising users to contact 000.

• Council is also updating the emergency management plan to assist Patrons and the Kiosk Lessees when to contact Council (e. dogs, snakes in lake) and when to contact Emergency Services (eg fire, drowning)

• First Aid kits are available in the Swimming Lake Kiosk and all Council vehicles have first aid kits in them.

Police regularly patrol the area during the Swimming Lake season Sun protection awareness for outdoor swimming pool employees and patrons There are four key areas which operators of public outdoor swimming pools should consider to ensure patrons are protected from overexposure to UV radiation including: • raising awareness of UV radiation exposure • encouraging sun protection behaviour • scheduling planned activities to minimise UV exposure • creating an environment that reduces UV exposure. Council has installed several shade areas at the Naracoorte Swimming Lake, with plans to install more in the future.


Summary Risk Consequence Likelihood Risk rating with

strategies in place Drowning Catastrophic Rare High Unsociable or inappropriate behaviour causing harm or discomfort (alcohol, photography etc)

Minor Rare Low

Chlorine gas leak resulting in harm to lake users

Major Rare Medium

Water quality poor leading to outbreak of disease

Major Rare Medium

Where a risk has a catastrophic consequence, such as drowning, the risk rating will always be high. Council has completed many actions to improve user safety. The Naracoorte Swimming Lake is a valued community asset enjoyed by residents and visitors. It attracts several hundred patrons on a hot day. The large numbers of patrons provide a level of safety, with security guards maintaining behaviour standards. Police regularly patrol the area and staff are on site several times each day. A comprehensive testing program maintains water quality. Not employing lifeguards has seen parents taking a higher level of responsibility with children with signs reminding parents of safe distances from small children in the lake. This report is provided for Council to note the risk mitigation strategies in place and further plans under development to maintain the Swimming Lake as a key feature for Naracoorte.

MOVED CR MC LACHLAN SECONDED CR MC GUIRE That the report on the Naracoorte Swimming Lake operations and actions taken to mitigate risk is noted. CARRIED 145/17

12.10

Limestone Coast Regional Climate Change Adaptation Plan

File Reference:


Steve Bourne, Director Operations

Strategic Outcome:

Healthy Landscapes Progressive Leadership - A well led and managed district supported by an ethical approach to managing infrastructure through the delivery of projects and services to the community.


Unknown


Nil

Policy Implication: Nil



Loss of amenity

Environmental Implication: Adapting to changing environmental conditions


Plan developed as a collaboration between LCLGA, Limestone Coast Regional Development Board, Department of Environment Water and Natural Resources, SE NRM Board, community

REPORT The Limestone Coast Regional Climate Change Adaptation Plan is a collaborative project between Local and State Government and the community. The Plan sets out a strategy for adapting to changes being brought about by a changing climate. A Limestone Coast Climate Change Committee has been established with this Council represented by Director Operations Steve Bourne. This committee held its first meeting under its new Terms of Reference recently. Further reports will be provided as this committee works through the action plan. A copy of the Regional Climate Change Adaptation Plan is provided for members’ information.


- Limestone Coast Regional Climate Change Adaptation Plan

MOVED CR MC GUIRE SECONDED CR SCHULTZ That the Limestone Coast Regional Climate Change Adaptation Plan is noted. CARRIED 146/17

ITEM

13

OFFICERS’ REPORTS FOR INFORMATION

13.1

Community Development Report

File Reference:

54/30, 54/21,41/2

Responsible Officer: Community Services Officer – Jan Bittner Manager Governance and Community Development - Sally Klose

Strategic Outcome:

Harmony and Culture -A safe, healthy and diverse community celebrating our similarities and differences.


Compliance with Council Budget


• An inclusive community • A creative and artistic community • Learning community • Healthy and resilient community


REPORT Community services projects that have been progressed this month are: Every Generation Festival Members of the Working Group met for a debrief of the event held recently in October. Although some events held were successful and well attended the Working Group has decided to revamp the whole program for 2017. Australia Day – 26 January Nominations for Australia Day Awards closed in late November. The Australia Day event in Naracoorte commences at 7am with a picnic style community breakfast, which will be provided free. The community are asked to bring a picnic rug or chairs and table (some chairs will also be provided). The Lions, Rotary and Soroptimist clubs of Naracoorte will once again prepare and cook breakfast items but the event will be sponsored by Council. Entertainment commences at 7.35am and the official service at 7.55am. The Lucindale event will commence with the official service at 11am and be followed by lunch. LINC members will coordinate the event with Council sponsoring the cost of lunch. Harmony Day – 24 March The Working Group met on 21 November to discuss Harmony Day being held on 24th March. The 2017 event will be a similar event to the one held this year, with a combined schools program in the Naracoorte Town Square commencing at 10.30am and a Wish Festival at the Naracoorte Swimming Lake at 6.00pm. The evening program will once again be a family picnic with entertainment and a lantern festival at dusk. Working Group Meeting dates Meeting dates have been set for working groups who meet to plan community events. Councillors and community members are welcome to participate in any of the Working group meetings. • Every Generation Festival – 2 February at 11.00am, Visitor Information Centre. • Harmony Day Working Group – 13 February at 5.00pm


13.2

Volunteer Resource Centre Report

File Reference:

54/30, 54/21,41/2

Responsible Officer: Jan Bittner—Community Services Officer

Strategic Outcome:

An Inclusive community


Compliance with Council Budget of $59,733 (all grant funding,( spent to date)



Support & Grow community Volunteering Engaging youth in decision making and community activities Facilitate community interaction through appropriate planning

REPORT Twenty Volunteer enquiries were received in October and referred to: • Naracoorte Art Gallery (2) • Meals on Wheels (3) • SE Regional Community Health (5) • Sheoak Lodge (2) • Millicent Museum (2) • Coast Care programs (2) • Naracoorte Visitor Information Centre (1) • Millicent Community Centre programs (3) The Current round of Volunteer Free training workshops funded through the State Government Office For Volunteers has now been completed. A funding application will be forwarded early in 2017 for continuation of this service to our Volunteer Involving Organisations. Although not included in the above program an Introduction to Effective Volunteering session was delivered to clients of the Millicent Community Centre’s Disability, disadvantaged and Mental Health programs. This workshop reminds prospective volunteers about their rights and responsibilities, how to access volunteering positions and keeping themselves safe. Currently the Centre is evaluating this year’s program and forward planning for 2017.


13.3

Naracoorte Public Library

File Reference:

51/4

Responsible Officer: Paula Coventry – Library Manager

Strategic Outcome:

Provision of learning experiences for the community and enable lifelong learning opportunities




Nil

Policy Implication:

Nil


Major public amenity

Environmental Implication: Nil Consultative Implication: Nil


REPORT Little Bang Discovery Club The Little Bang Discover Club is a fun-filled 4-week hands-on program which combines everyday objects and experiences with genuine scientific enquiry methods that children and their accompanying parents will thoroughly enjoy. Paula Coventry attended Little Bang Discovery training in Mount Gambier on the 4th of November. The training was provided for free by Public Library Services. Science, technology, engineering and mathematics (STEM) programs will be invaluable to our community. Dr Sheryn Pitman from Inspiring South Australia then provided training instructions, 20 Discovery Boxes and table top science equipment for demonstrations totalling $2,250 for free. These are excellent resources for the Naracoorte Public Library. Fun, informative programs with a scientific background will be developed for three to five year olds to attend with a guardian. A certificate will be awarded to attendees participating in scientific methods of collecting, classifying, measuring, recording, experimenting and presenting their findings. Children’s visit Three teachers brought a small group of eight special children to visit the Library. This was a great start to the month and a potent reminder of how important literacy is to our community. The group had a tour of the children’s area and explanation of the reading levels of the collections. It understandably took longer to settle the group for storytime and full attention was not always expected. Numerous questions were excitedly asked by the children and happy children left the Library clutching treasured books to read. Author event An author event, featuring Marion Hextall and her book titled “The Burnside School community” was held on the 15th of November in the Library. Twenty audience members listened attentively to Marion’s interesting presentation on the history of one of our local schools, followed by question and answer time. BLUEcloud acquisitions BLUEcloud acquisitions training on the 17th of November was attended by Paula Coventry in Adelaide and online by Merrin Martin via a webinar. The current collection purchasing system is being decommissioned and Public Library Services is replacing it with BLUEcloud acquisitions. Reduced stock selection lists, of approximately 1,400 items, will be available in December and January with full lists of over 6,000 items to resume in February. Meetings attended The Public Library Services Quarterly Meeting was held the following day and included the Crawford Awards. The Murray Bridge Public Library won the award with a program involving Aboriginal singing and stories. Sally Klose and Paula Coventry attended a Lucindale School Community Library Meeting on the 23rd of November. It was hosted by the Naracoorte Public Library. The agenda included a library risk audit, door count discussion and Council’s purchase of books for the Blue Yakka Trail. Paula Coventry attended a Public Library Services Library Management System User Group Meeting on the 28th of November by webinar as a representative of the Limestone Coast. The agenda covered updates from cataloguing, services and systems groups, review of the operations guide, endorsement of terms of reference, and discussion of the communication plan. Meetings held at the Library


The Local History collection room was used by the community 21 times last month. There were two meetings involving carers, one teachers meeting, one meeting of Boandik employees and one meeting not stated. The local history room was also used for storytime and quiet study. Summer Newsletter The Summer newsletter has been distributed and includes articles on storytime, school holiday activities, Christmas hours, Summer Reading Club, Little Bang Discovery Club, book clubs and new books. School holiday activities School holiday activities that are being offered during December and January include: • Kids Christmas Craft on Wednesday 21 December at 10.00am • Aussie themed activities on the 11th, 18th and 25th of January at 10.00am

YourTutor The Naracoorte Public Library provided YourTutor, an online homework help service, this year at a cost of $1,350 for 900 minutes. The budget also included money for additional minutes but this was not utilised. During 2016 YourTutor was accessed by three different users for a total of 227 minutes. A proposal from Your Tutor for 2017 has been received at a cost of $1,485 for 900 minutes and $200 for communication and marketing support, at a total cost of $1,685. Statistics Library customers in November • Author event 20 • Borrowed 5,147 • eBooks/audio 213 • Enquiries 843 • Internet 444 • Local history 3 • Meeting attendances 21 • New Library registrations 11 • Seniors computers 36 • Storytime 21 • Study/quiet 6 • Wifi 143 • Visits 3,708 • YourTutor 0


- Library report and statistics



13.4

Town Halls

File Reference:


Nigel Nisbett – Venues and Tourism

Strategic Outcome:

Strategic Goal : An inclusive, artistic and creative community.




Nil

Policy Implication:

Nil


Improve service delivery to the community.



Nil

REPORT NARACOORTE TOWN HALL – November 2016 Bookings 14 Attendance 1076 Revenue $4164.50 For November there was 1 info session, 1 Conference, 2 Concerts, 2 Training, 4 Meetings, 1 Dinner, 1 Auction and 2 days of Movies held at the Naracoorte Town.

Naracoorte Town Hall Bookings for 2016.

2016

0

10

20

30

40

2016

2015


Naracoorte Town Hall Attendance for 2016. November saw the start to the end of year concerts – first up was the Naracoorte Calisthenics Concert which saw a full hall with parents, grandparents, aunts and uncles all being entertained by the Calisthenics club. The second concert for the month was for MJ Dance Studios – with students from Mount Gambier, Edenhope and Naracoorte performing all their routines that they have been leaning for the year. Again it was a full hall for this concert and they may look at doing a second concert for next year. LGA and LC LGA held a number of meetings in the meeting room at the Naracoorte Town Hall for November. The Naracoorte High School held its annual Graduation Dinner with over 150 people in attendance. A great night was had by all with the students giving out awards to the teachers and the students reflecting on their high school life. The VIC Cross Border Conference held registrations and day one of the conference at the meeting room. With three guest speakers and Tourism delegates from around our region and Weston Victoria a very informative event was held. MOVIES AT THE NARACOORTE TOWN HALL – November 2016

2016

0

1000

2000

3000

4000

Janu

ary

Febr

uary

Mar

ch

April

May

June

July

Augu

st

Sept

embe

r

Oct

ober

Nov

embe

r

Dece

mbe

r

2016

2015


In November 2 days of movies were held with an average of 1 screenings per day. LUCINDALE MEMORIAL HALL - November 2016 Bookings 0 Revenue: $0.00 Lucindale Memorial Hall had 0 booking for November.


13.5

Naracoorte Visitor Information Centre and Tourism Report

File Reference:

Responsible Officer: Vicki Modistach, Tourism and Venues Coordinator Sally Klose, Manager Governance and Community Development

Strategic Outcome:

Sought After Visitor Destination



02468

101214161820

Days Screening 2015/16

0

200

400

600

800

1000

1200

1400

Admits 2015/16



Nil

Policy Implication:


Information Provider



Naracoorte Lucindale Business and Tourism Association

REPORT The Naracoorte Visitor Information Centre recorded 936 Visitors for November, slightly down for the same period last year. 251 visitors were day trippers, 239 stayed overnight and 113 stayed for 2 nights or longer. A total of 72 information packs were taken for the month. There were 166 Museum entries, including one local school group and 10 bookings for the Kybybolite Meeting Rooms. The Visitor Information Centre packed 25 information bags and assisted in the planning for a visit from Australasian Touring Caravan and Motorhome group, that visited Naracoorte from November 25-30th. Support was provided to plan activities and places of interest to visit. Suggestions included NRLE, Mini Jumbuk, Bourne’s Bird Museum, Bool Lagoon, Struan House, Sheep’s Back Museum and more. The group stayed at the Naracoorte Holiday Park and all had a fantastic time in Naracoorte. On Sunday 4th December the Naracoorte branch of the National Trust held the official opening of their newest exhibit. The Shannon Warnest World Champion Shearer exhibit. Shannon Warnest was in attendance to officially unveiled the Statue. This was attended by 80 people, who also enjoyed free admission to the Sheep’s Back Museum. Many stayed to enjoy afternoon tea and chat with Shane about his worldwide achievements in the shearing industry. Through the LC Tourism Management Group, the seven councils in the region have funded a one-page ad in the Great Ocean Road / Portland / Casterton Visitor Guide, as shown below. The ad utilises the new Limestone Coast brand. More information on the Limestone Coast brand is included at item …


The Naracoorte Visitor centre held a BBQ lunch on the 10th December as a thank you to our Volunteers for the time and effort they put in as Ambassadors for our region. This was attended by 10 of our valued Volunteers as some were not available to attend. There is a sign on the wall at the Centre that states “Our Volunteers work for no money. Not because they are worthless, it is because they are Priceless” it is a most fitting saying and the Visitors to the centre always comment on it. South Australian Tourism Commission Industry Alert International visitors have spent $970 million in South Australia over the last year, seeing a 19 per cent increase in expenditure and outperforming the national average. This is an additional $152 million into the visitor economy from international visitors in 12 months. Comparing September 2016 to September 2015, latest data released by Tourism Research Australia, shows:


• South Australia attracted a record 430,000 international visitors in the year ending September 2016 – a 9.6 per cent increase from 392,000 the previous year.

• 91 per cent of international visitors (367,000 visitors) spent time in Adelaide. The Limestone Coast came second with 46,000 visitors, closely followed by Kangaroo Island and the Flinders Ranges and Outback.

China continues to be a high performer in expenditure - up 31 per cent and contributing an enormous total of $240 million to the visitor economy with just 38,000 visitors.


Visitor Statistics


13.6

Communications Report

File Reference:


Manager Governance and Community Development, Sally Klose

Strategic Outcome:

PROGRESSIVE LEADERSHIP • Effective community communication and

engagement Financial Implication:


http://edm.southaustralia.com/c/4/?T=NDYxMDIzNTc:MDItYjE2MzQxLWFhYjdmMTVhNzEzZjQxNGVhNTFmY2ZlODEyYzdhMzQx:bmFyYWNvb3J0ZXZpY0BubGMuc2EuZ292LmF1:bGVhZC02MWM3NjE0NTMyN2ZlNDExYTdmZDAwMTU1ZDMwNjQxMy0xZGQ5ZWUwNTdlN2M0OWEwODEwZmZjZjI4MjI3M2I3YQ:ZmFsc2U:Mg::aHR0cDovL3d3dy50b3VyaXNtLnNhLmdvdi5hdS9hc3NldHMvZG9jdW1lbnRzL01lZGlhL1NBVENfSW50ZXJuYXRpb25hbF9WaXNpdG9yX1N1cnZleV9TZXB0ZW1iZXJfMjAxNl9pbmZvZ3JhcGhpY19GaW5hbC5qcGc_X2NsZGVlPWJtRnlZV052YjNKMFpYWnBZMEJ1YkdNdWMyRXVaMjkyTG1GMSZyZWNpcGllbnRpZD1sZWFkLTYxYzc2MTQ1MzI3ZmU0MTFhN2ZkMDAxNTVkMzA2NDEzLTFkZDllZTA1N2U3YzQ5YTA4MTBmZmNmMjgyMjczYjdhJmVzaWQ9ZDkyMGNjMWEtMTViYy1lNjExLTgwZWMtMDAxNTVkMzc5NzY2&K=jtOuNw79wUkO37UbUT1Ywg


Policy Implication:

Media Policy, Social Media Policy




REPORT Facebook Information – naracoortelucindalecouncil In November the council Facebook page was liked by 45 new users with 2,344 engagements for the period, a total reach of 18 565, and 3,844 post likes. The main focus in November related to promotion of the following: • Naracoorte Regional Livestock Exchange • Remembrance Day • Citizen of the Year Nomination • Asbestos Awareness • Lucindale Community Forum • Lucindale Council office open • Limestone Coast Collaborative

Council’s Adopt A Dog post during November successfully found the dog a new home, and gained huge interest. The post reached 14,975 people, and received 483 reactions, comments and shares. The Citizen of the Year post also gained high interest reaching 951 people. Other posts that created a high level of interest were: • New books at the Naracoorte Public Library – 1,122 reached • Brands SA photo competition – 587 reached • Corella control – 362 reached • Naracoorte Art Gallery Year 12 Exhibition – 342 reached • Secret Men’s Business event - 312 Followers steadily increased during November from 937 to 982 likes in total. Facebook Information – naracoortelucindale In November, the visitor Facebook page steadily increased in followers from 171 to 178. Updating the cover page to the Naracoorte Swimming Lake gathered high interest with 2,753 reached, 12 shares, 207 likes and 29 comments. The main focus for November being: • Naracoorte Swimming Lake hosting Taskforce 72 Regatta – 419 reached • Caravan, camping, 4Wding, boating, fishing expo - 162 reached • Bool Lagoon– 97 reached Naracoorte Lucindale Council Website


The following items were advertised on the website and / or in the Naracoorte Herald in November:

• Lucindale Community Forum • Request for Tender & Registration of Interest • Citizen of the Year Nominations • Remembrance Day • Community Art Strategy Meeting • Swimming Lake Closed • Christmas/New Year closures

During November there were 33 events held in the district listed on the event calendar on both the Council and Visitor websites. My Local Services App During November, the following items were advertised on “My Local Services App”: • Lucindale Community Forum • Christmas Pageant Road Closures • Request for Tenders & Registrations of Interest • Asphalt works commencing • Christmas/New Year closures Summer Newsletter The Summer Newsletter for 2017, which will be distributed with the rates notice in January, includes the following topics: • Australia Day • Safety at the Naracoorte Swimming Lake • Harmony Day - 24th March • Management of Council Projects • Free event promotion Engagement HQ – Your Say Web Page During November the following consultations were published, and accessible via the “Your Say” link on the Naracoorte Lucindale Council website home page: • Naracoorte Multi Sports Complex Total visits to “Your Say” for the month of November were 92, with 88 Aware Visitors, 5 informed visitors and 0 Engaged Visitors.


13.7

General Inspector

File Reference:

Responsible Officer: Darren Callaghan - General Inspector


Strategic Outcome:

Healthy Landscapes - Working together to protect and enhance our natural environment for the future.

- Contribute to sustainable land management practices

Progressive leadership – a well led and managed district supported by an ethical approach to managing infrastructure through the delivery of projects and services to the community

- Effective community communication and engagement




Work Health and Safety (WHS) Comply with the Road Traffic Act 1961 Fire and Emergency Services Act Local Government Act 1999 Dog and Cat Management Act 1995

Policy Implication:

Adhere to Councils Policies and Procedures


Enhancing the quality of life for our community by encouraging health, wellbeing and Safety



Nil

REPORT: TRAINING The General Inspector attended the update of the Dog and Cat Management Act conducted by the Dog and Cat Management Board that will be implemented 1 July 2017 and also the presentation from the Environmental Protection Act on the Local Nuisance and Litter Control (Amendment of Act) – Schedule 1) Regulations 2016. The presentation was held at the Naracoorte Town Hall Conference Room. PARKING During the reporting period no expiations were issued however there were three (3) verbal warnings issued over the reporting period. Increase Parking Patrols With the festive season upon us the Council’s Parking Inspector will be increasing patrols within the Naracoorte CBD. This will ensure that shoppers are given a fair opportunity to access parking spaces. The loading zones will also be policed to allow the delivery operators to access the loading zones enabling them to carry out their tasks in a safe and secure manner. Abandoned vehicle Council received a report from SAPOL regarding a vehicle that had been burnt out and abandoned on Conmurra Rd and another on Grieve Ave. The vehicle was removed prior to any action being taken to impound. ANIMALS


Dogs Impound/wandering Eight (8) dogs were impounded during the reporting period. Seven (7) dogs were returned to their owners. One (1) dog was rehomed to a family in Naracoorte after being surrendered to Council due to personal circumstances. For the sake of a one off expense council suggests that dog owners have their dogs identified with a microchip, this way if the animal does escape and is not identified with a dog registration disc then the owner can still be contacted. Registration fees are reduced if the dog is microchipped. Dogs at Naracoorte Swimming Lake The Council’s General Inspector will be policing the Naracoorte Swimming Lake to ensure that the Council’s Dogs By-Law (below) will be complied with whilst the lake is being used by members of the public. Extract from Council By-Law DOGS BY-LAW 2010 By-law No. 5 OF 2010 Dog on leash areas A person must not, without the Council's permission, allow a dog under that person's control, charge or authority (except an accredited guide dog, hearing dog or disability dog that is required to remain off-lead in order to fulfil its functions) to be or remain:

• on Local Government land or public place to which the Council has resolved that this subclause applies; and on any park or reserve during times when organised sport is being played;

• unless the dog is secured by a strong leash not exceeding 2 metres in length which is either tethered securely to a fixed object capable of securing the dog or held by a person capable of controlling the dog and preventing it from being a nuisance or a danger to other persons.

Dog prohibited areas A person must not allow a dog under that person’s control, charge or authority (except an accredited guide dog, hearing dog or disability dog) to enter or remain:

• on any children's playground on Local Government land; • on any other Local Government land or public place to which the Council has

determined that this subclause applies.

Dog faeces No person is to allow a dog under that person's control, charge or authority to be in a public place or on Local Government land unless that person has in their possession a bag or other suitable container for the collection and lawful disposal of any faeces that the dog may deposit (for the purpose of complying with their obligation under section 45A (6) of the Dog and Cat Management Act 1995).

Assistance The General Inspector assisted a member of the public with the removal of her deceased dog from the back yard as the animal was too large for the lady to remove. Attacks / Harassment


Council was notified of what appeared to be two (2) Greyhound type dogs harassing sheep approx. 5 km west along Lochaber Lane. The General Inspector visited the location and was not able to locate the dogs. Barking Over the reporting period Council received two (2) complaint with regards to barking dogs with one report of a barking dog on Charles Street and the other at a property in First Avenue, Naracoorte. The General Inspector is working with the owner to rectify the issue. Dog barking collars can either be purchased or hired from the Council Office as a strategy to help eliminate dog barking issues. Cats SAPOL contacted the Council’s General Inspector to assist in the removal of a cat from a Naracoorte property where the resident had been found deceased. A family member was consulted and the cat was surrendered to council and subsequently euthanised due to its unsuitability for rehoming. Stock The Council was notified that cattle were out on Coles-Spence Road, the cattle were returned to the property. Animal Welfare SAPOL reported to Council that a lamb was flyblown on a property approx. 5 km out on the Lucindale Road. The owner was notified and advised to provide the required attention to the animal which was completed on the same day. FAUNA Council was notified by a member of the public that a Kangaroo had been injured on Smith Street, Naracoorte. The animal was located, euthanised and placed in the NRLE dead stock disposal site. LITTER The General Inspector was notified by Council Staff that three (3) bags of rubbish along with some cardboard and a pram had been dumped at the small parklands on Cadgee Road. The rubbish was removed and disposed of. FIRE PREVENTION Fire Danger Season (FDS) At the Bushfire Management meeting held at Region 5 HQ on 8 November it was decided that the FDS for the Lower South East would be set for 22 Nov 16 – 22 Apr 17. The Upper South East set for 15 Nov 15 – 15 Apr 17 Inspections Council’s Fire Prevention Officer is continuing property inspections within the town boundaries of Frances, Kybybolite, Hynam, Naracoorte and Lucindale. At the time of this report a total of twenty-seven (27) Notices had been issued Under the Fire and Emergency Services Act 2005, an owner of land must take reasonable steps to minimise the potential for fire outbreaks on the land. Section 105F of the Act states: An owner of private land must take reasonable steps –

• To prevent or inhibit the outbreak of fire on the land; and • To prevent or inhibit the spread of fire through the land; and


• To protect property on the land from fire; and • To minimise the threat to human life from a fire on the land.

Maximum penalty: $5,000

Council also has a responsibility to ensure that fire risks within our town (or District) are minimised. • If the land is a vacant block under one hectare in area, maintain all

undergrowth at or below 10cm in height • If the land is a vacant block over one hectare in area, establish and maintain

a fuel break around the whole area, placed as near as practicable to the perimeter. The fuel break shall be at least a 5-metre-wide strip on which all grass, pest plants and undergrowth is reduced to a maximum of 10 centimetres.

Fuel Curing: Below is a list of the curing figures and t/ha for the region as at 30 Nov 16. Location Cured % Height cm Cover % Cal Fuel Load (t/ha) Est Fuel Load t/ha) Coles-Killanoola Rd 60% 80cm 80% 5 5 Frances Rd 60% 80cm 70% 4.6 4 Langkoop Rd 50% 60cm 80% 4.1 4 Old Avenue Rd 60% 60cm 70% 3.8 3 Playford Dr 50% 80cm 80% 5 4.5 Wattle Range Boundary 50% 60cm 70% 4.6 4 Comments: Harvesting is continuing, with most paddocks cut and some bales sitting in the paddocks.

Burning of Waste

The Fire Prevention Officer was called to a property on Gordon Street where the property owner was burning green waste on a Sunday and creating a great deal of smoke.

Under the Environment Protection (Burning) Policy 1994 states the following:

5—Domestic burning and burning on streets, roads or laneways (1) A person must not cause or permit the burning on any domestic premises of wood treated with copper-chrome-arsenate or other chemical preservatives. (2) A person must not cause or permit the burning of matter by a fire in the open on any street, road or laneway. (3) A person must not cause or permit the burning of matter by a fire in the open or in a domestic incinerator— (a) on any domestic premises situated within a council area or portion of a council area referred to in Schedule 1; or (b) on any other domestic premises except between the hours of 10.00am and 3.00pm on Monday to Saturday (inclusive). (4) A person must not cause or permit the burning of matter, other than dry paper, dry cardboard, dry wood or dried gardening pruning’s, on any domestic premises. (5) Subclauses (3) and (4) do not apply to— (a) any fire within a dwelling; or (b) any fire used principally for the preparation of food or beverages or the heating of a potable liquid; or (c) the burning of charcoal within a brazier principally for the purpose of heating an area used for outdoor entertainment.



13.8

Development and Approval Statistics

File Reference:

Responsible Officer: Manager Planning and Compliance - Paul McRostie

Strategic Outcome:

Liveable neighbourhoods - a range of well-planned neighbourhoods and public space, designed with a strong sense of identity and place

Prosperous community - Facilitating and supporting sustainable growth to achieve economic prosperity


Financially accountable and sustainable organisation


Compliance with relevant legislation

Policy Implication:

Compliance with Council’s policies & procedures

Environmental Implication: Natural environment protected and conserved

REPORT • Officers approved 9 development applications for November. • Total value for November was $592,887 • Development applications approved included 1 dwelling, 5 domestic

outbuildings, 2 hay sheds, and an independent learning centre.


- Development Decisions and Approvals Report


13.9

Environmental Health Report

File Reference:

Responsible Officer: Bob Dunstone, Contract Environmental Health Officer

Strategic Outcome:

Progressive leadership – a well led and managed district supported by an ethical approach to managing infrastructure through the delivery of projects and services to the community Effective delivery of projects and services


As per adopted budget



South Australian Public Health Act 2013 and Regulations, Food Act 2001and Regulations. Safe Drinking Water Act 2011 and Regulations.

Policy Implication:


Enhancing the quality of life for our community by encouraging health , wellbeing and safety



Ongoing Documentation Aerated Water Treatment System contractual documents register complied from authorised contractors as per SA Health Act Waste Water Regulations. Communicable Disease Control Unit document registrations. Syringe safe patrol clearing safes in 5 locations, data sheet compilation. Septic Tank Assessment and Approvals Continued discussions regarding follow up assessment of septic tank approval which do not meet the guidelines for installation. Reassessment of criteria for installation of effluent disposal systems given change in weather and ground water conditions. Liaison with owners and assessing engineers for reassessment of system installations. Compliance with AS 1547 Septic Tank Systems meetings on site with owners, builders and plumbers to discuss individual issues pertaining to each installation. (On going issue with regard to change in rainfall conditions). Follow up with Dept of Health Officers in Waste Water section regarding issues with engineers reports on effluent disposal assessments. Reply regarding non-compliant AWTP system and request for information. Issues regarding possible non approved operation of alternative systems. Inspection of site with owner, AWTP used as grey water unit and composter toilet in place. Request for letter from owner re present situation with detail on composter unit spec. Mosquito Awareness Program Site inspections carried out of mosquito breeding sites i.e. Memorial Park wet area sprayed last week, no larvae noted in Memorial Park lake and small adjacent pond. Acacia Court area free of larvae on inspection a small adjacent pond. Continued surveillance of Naracoorte Creek in several locations, various drains within the township environment. Public Health Act Follow up of complaint regarding mess in back yard and overgrown bushes. Property appeared vacant but washing on line. No mess or overgrown trees of shrubs in immediate back yard. Issues are re large trees on allotment causing anxiety to neighbour. Suggested that contact be made to owner re tree situation. Food Premises Surveillance Follow up of 3 premises for compliance with Food Act requirements. Directions issued for small issues of cleanliness of premises. Assessment of new food business producing fresh fruit and preserves. Discussion with owner on home production, labelling etc. Complaint received re contaminate in foodstuff, follow up of issue, given inadequate information and evidence regarding incident. Food operator advised of complaint and follow up requirements.


Environmental Issues Follow up on complaint regrading odour from fresh treated Creosote treated fencing posts. Annual occurrence problem of orders of large numbers of posts arriving on storage site. Problem usually resolved in couple of days when posts are picked up and removed. Owner of storage yard requested to ensure posts are covered with either tarpaulins or plastic sheet if to be stored on site for any length of time. Contact to EPA Mount Gambier office regarding recurring issue of fresh posts not properly cured before being sold. Naracoorte Swimming Lake Review of Naracoorte Swimming Lake with Operations Manager with regard to management of lake with compliance issues for water quality requirements as required by the South Australian Public Health (General) Regulations 2013 under South Australian Public Health Act 2011.


13.10

Operations Report

File Reference:

67/5

Responsible Officer: Daniel Willsmore Manager Operations Strategic Outcome:

Progressive Leadership - A well led and managed district supported by an ethical approach to managing infrastructure through the delivery of projects and services to the community.

REPORT Below is a summary of some of the key activities and items of interest from the past month in the Operations Department: • Replacement of damaged kerb on MacDonnell Street, Naracoorte • Installation of pram ramp on Smith Street, Naracoorte near Maddies and

levelling of pavers after kerb replaced. Trees and planter boxes to be constructed in March/April

• Replacement of kerb on Jenkins Terrace, Naracoorte near SAF service station


• Completion of removal of old BMX toilets from the North Parklands, Naracoorte

• Moyhall Road • Installation of speed humps at the Naracoorte Swimming Lake car park to

control speed • Traffic counters deployed on several roads. Road traffic data is important for

grant funding and informing Council’s construction and maintenance programs.

• Gap Road sealed • Took possession of new plant; tilt tray truck and small excavator • Continuation of roadside slashing. • Tree trimming • Storm damage clean up • Creek walk maintenance • Installation of Christmas decorations in the main street of Naracoorte and

Lucindale. • Opening of the Naracoorte Swimming Lake • Review of operating procedures for the Naracoorte Swimming Lake • Signage audit of the Naracoorte Swimming Lake • Chlorine handling training • Work place safety inspections


13.11 Limestone Coast Regional Brand

File Reference:

Responsible Officer: Manager Governance and Community Development, Sally Klose

Strategic Outcome:

Prosperous community – facilitating and supporting sustainable growth to achieve economic prosperity



$80,000 in funding received from PIRSA’s Regional Food Initiatives Program, being administered by Wattle Range Council


Policy Implication:

Community Implication: Raise the profile of the Limestone Coast Environmental Implication: Consultative Implication:

REPORT On Friday 9 December the Limestone Coast Collaborative officially launched the Limestone Coast regional brand.

The regional brand will drive the future promotion of the region’s world class food, wine, tourism and agriculture and will unearth the story of the Limestone Coast. The Limestone Coast brand is available, at no charge, for use by businesses and organisations that have a substantial presence in or connection to the Limestone Coast.

The philosophy behind the brand as described on the website is:

“Echoing the attractive idea of discovering something valuable, yet slightly mysterious or secret, promoted the notion of unearthing hidden treasure – for to a great extent, that is what the Limestone Coast offers. This is enhanced by the recognition of the rich earth and abundant water resources that underpin so much of the Limestone Coast’s appeal.

The tagline encourages everyone to unearth and discover the region’s opportunities and attractions – from tourism and investment to its produce and varied industries. This builds on the desire to make the region a preferred destination, not just a pit stop.

The brand uses Limestone Coast’s relative obscurity (for example compared to the Barossa, Adelaide Hills and Kangaroo Island) to its advantage, by playing on


the secrets and hidden treasures that the locals know and are proud of, but are yet to be discovered by the rest of the world. It encourages both residents and visitors to unearth the extraordinary beauty, flavours, stories, produce and opportunities of the region.”

The Naracoorte Lucindale Council has been involved in this project since its inception. The project supports the achievement of theme 1 of Council’s Strategic Plan - Prosperous community – facilitating and supporting sustainable growth to achieve economic prosperity. From January 2017 the Limestone Coast LGA is the host organisation for the Limestone Coast regional brand and the Limestone Coast Collaborative. The LCLGA is seeking passionate producers and operators to become involved in the Collaborative and to support the implementation and development of the regional brand. The success of the Limestone Coast brand relies on everyone playing a part to drive the future promotion of our world class food, wine, tourism and agriculture. You can play your part by registering to use the brand at www.thelimestonecoast.com.au or emailing [email protected] to express an interest in joining the Limestone Coast Collaborative


13.12

Release of Confidential Items

File Reference:

Responsible Officer: Manager Governance and Community Development, Sally Klose

Strategic Outcome:

Progressive leadership - Organisational Excellence



• Compliance with Local Government Act, 1999 - Section 90, Meetings to be held in public except in special circumstances, subsection (3) - Section 91, Minutes and release of documents, subsection (9)

Policy Implication:

Adherence to Code of Practice - “Confidentiality, Access To Council and Committee Meetings and Associated Documents”

Community Implication: Access to Council agendas, minutes and agenda attachments

Environmental Implication: Consultative Implication:

http://www.thelimestonecoast.com.au/

mailto:[email protected]


REPORT Section 91 of the Local Government Act enables a Council to order that documents or part of a document relating to matters considered in confidence be kept confidential. Where Council makes such an order it must specify the duration of the order, or the circumstances in which the order will cease to apply, or a period after which the order must be reviewed. The documents relating to the following items from Council meetings have been made available to the public as the order no longer applies: Meeting Date

Item Number

Item Description

27/09/2016 Council 16.1 Tender 201617-02: Upgrade Stormwater - Gordon Street & Alexander Avenue, Naracoorte

8/11/2016 Council 2.1 Tender 201617-05 Ormerod Street, Naracoorte

22/11/2016 Council 16.1 Tender 201617-06 - Stewart Terrace Footpath, Naracoorte


13.13

Garage Sale Trail 2016

File Reference:


Manager Governance and Community Development, Sally Klose

Strategic Outcome:

PROGRESSIVE LEADERSHIP • Effective community communication and

engagement Financial Implication:


Policy Implication:

Media Policy, Social Media Policy




REPORT Garage Sale Trail 2016 The Garage Sale Trail held on Saturday October 22nd in Naracoorte Lucindale was highly successful, with 20 sales registered, a 19% increase from 2015, and the


second time in a row achieving the most sales per capita in South Australia, and 17th on the national leader board. Statistics are as follows: • $1994 - Projected funds raised for a good cause • $309 - Average money made per household sale • 768 - Projected number of Sellers & Shoppers whose attitude to waste

will change • 2425 - Items listed for Sale/Reuse • 154 - Media stories reaching our local area • 930 - Projected number of shoppers • 3735 - Projected number of hours invested in the program by the local

community Following the sale, a survey of shoppers uncovered 100% of shoppers pledging not to illegally dump going forward, which is what the Garage Sale Trail is all about! In Naracoorte Lucindale, the Facebook posts were advertised weekly leading up to the day. The event was also advertised on the Council Website and on 8 separate occasions from the end of August onwards in the Naracoorte Herald, and 4 posts were advertised on Spotlight.





- Garage Sale Report 2016

ITEM 14 PUBLICATIONS / DOCUMENTS / INFORMATION FROM OTHER

BODIES

The following publications and documents or other information received during the past month are available for interested Members to view on request or by following the link: -

ITEM 15 MATTERS RAISED BY MEMBERS

15.1

QUESTIONS WITH NOTICE

15.2

MOTIONS WITH NOTICE

15.3

QUESTIONS WITHOUT NOTICE

Cr Earl – asked for an update on communications between the Naracoorte Lions and Council with respect to Pioneer Park. Dr Macdonald – a written response has been provided to their letter stating that Council had laid the matter on the table. Cr McGuire – is there a plan to restructure the carpark and barbeque area at the Naracoorte Swimming Lake so there is a line of sight to the lake? Mr Bourne – Council will investigate. Cr Smith – asked for progress with the footpath at the BankSA corner and an update on the street lights at the Showgrounds café corner. Mr Bourne – the designs for the BankSA corner are almost finalised as part of the Robertson Street project. DPTI has advised that lighting at the Showgrounds café corner are not a priority. This could be a Residents Win project. There would be a cost to Council. Cr smith – noted that the pole is on Sandstone Avenue and asked for a cost to be provided. Mr Bourne – taken on notice. Cr Earl – asked for an update on progress for directional signage in Naracoorte.


Mr Bourne – this is being examined as part of the Caves Connection project. The design for the MacDonnell Street / Stewart Terrace intersection and almost complete and the Deviation Road entrance design can be considered as part of next budget process.

15.4

MOTIONS WITHOUT NOTICE

Cr McLachlan – left the Chamber at 5.57pm and did not return.

ITEM 16 MATTERS THAT MAY BE CONSIDERED IN CONFIDENCE Cr Rayner – declared a perceived conflict of interest for item 16.1 - Lucindale Karting Club Inc. – Request for Community Loan as he is a life member of the Club. Cr Rayner left the chamber at 5.57pm.

16.1

Lucindale Karting Club Inc. – Request for Community Loan

File Reference: CSO & 76.33 Responsible: Director Corporate Services - Fiona Stringer

REFER ATTACHMENT - Lucindale Karting Club Inc. – Request for Community Loan

MOVED CR SMITH SECONDED CR ROBINSON Pursuant to Section 90(2) of the Local Government Act 1999 the Council orders that all members of the public except Chief Executive Officer, Helen Macdonald, Director Operations, Steve Bourne, Manager Planning and Compliance, Paul McRostie and Manager Governance and Community Development, Sally Klose, be excluded from attendance at the meeting for Agenda Item 16.1, Lucindale Karting Club Inc. – Request for Community Loan. The Council is satisfied that, pursuant to Section 90(3)(d) of the Act, the information to be received, discussed or considered in relation to this Agenda Item is commercial information of a confidential nature (not being a trade secret) the disclosure of which could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and would, on balance, be contrary to the public interest; The Council is satisfied that the principle that the meeting be conducted in a place open to the public has been outweighed in the circumstances to prevent the disclosure of tender information. CARRIED 147/17


MOVED CR ROSS SECONDED CR SMITH

That having considered Agenda Item 16.1, Lucindale Karting Club Inc. – Request for Community Loan in confidence under Section 90(2) and (3)(d) of the Local Government Act 1999, the Council, pursuant to Section 91(7)(b) of that Act orders that all documents and all minutes be retained in confidence until the contract is signed. CARRIED 149/17

Cr Rayner returned to the Chamber at 6.00pm.

16.2

Tender 201617-08: Upgrade Stormwater – Cadgee Road, Strathyre Culverts

File Reference:

201516-08


Steve Bourne – Director Operations

REFER TO ATTACHMENT - Tender 201617-08: Upgrade Stormwater – Cadgee Road, Strathyre Culverts

MOVED CR ROSS SECONDED CR EARL Pursuant to Section 90(2) of the Local Government Act 1999 the Council orders that all members of the public except Chief Executive Officer, Helen Macdonald, Director Operations, Steve Bourne, Manager Governance and Community Development, Sally Klose and Manager Planning and Compliance, Paul McRostie be excluded from attendance at the meeting for Agenda item 16.2, Tender 201617-08: Upgrade Stormwater – Cadgee Road, Strathyre Culverts. The Council is satisfied that, pursuant to Section 90(3)(k) of the Act, the information to be received, discussed or considered in relation to this Agenda Item is a tender for the supply of goods, the provision of services or the carrying out of works. The Council is satisfied that the principle that the meeting be conducted in a place open to the public has been outweighed in the circumstances to prevent the disclosure of tender information. CARRIED 150/17

MOVED CR ROSS SECONDED CR EARL That having considered Agenda Item 16.2, Tender 201617-08: Upgrade Stormwater – Cadgee Road, Strathyre Culverts in confidence under Section 90(2) and (3)(j) of the Local Government Act 1999, the Council, pursuant to Section 91(7)(b) of that Act orders that all documents and all minutes be retained in confidence until the contract is signed.


CARRIED 152/17

16.3

Tender 201617-09: Upgrade Stormwater – Sandstone Avenue Culverts, Naracoorte

File Reference:

201617-09



REFER TO ATTACHMENT - Tender 201617-09: Upgrade Stormwater – Sandstone Avenue Culverts, Naracoorte

MOVED CR ROSS SECONDED CR ROBINSON Pursuant to Section 90(2) of the Local Government Act 1999 the Council orders that all members of the public except Chief Executive Officer, Helen Macdonald, Director Operations, Steve Bourne, Manager Governance and Community Development, Sally Klose and Manager Planning and Compliance, Paul McRostie be excluded from attendance at the meeting for Agenda item 16.3, Tender 201617-09: Upgrade Stormwater – Sandstone Avenue Culverts, Naracoorte. The Council is satisfied that, pursuant to Section 90(3)(k) of the Act, the information to be received, discussed or considered in relation to this Agenda Item is a tender for the supply of goods, the provision of services or the carrying out of works. The Council is satisfied that the principle that the meeting be conducted in a place open to the public has been outweighed in the circumstances to prevent the disclosure of tender information. CARRIED 153/17

MOVED CR ROSS SECONDED CR SCHULTZ That having considered Agenda Item 16.3, Tender 201617-09: Upgrade Stormwater – Sandstone Avenue Culverts, Naracoorte in confidence under Section 90(2) and (3)(j) of the Local Government Act 1999, the Council, pursuant to Section 91(7)(b) of that Act orders that all documents and all minutes be retained in confidence until the contract is signed. CARRIED 155/17


16.4

Tender 201617-11: Coles Killanoola Road Construction

File Reference:

201617-11



REFER TO ATTACHMENT - Tender 201617-11: Coles Killanoola Road Construction

MOVED CR ROBINSON SECONDED CR EARL Pursuant to Section 90(2) of the Local Government Act 1999 the Council orders that all members of the public except Chief Executive Officer, Helen Macdonald, Director Operations, Steve Bourne, Manager Governance and Community Development, Sally Klose and Manager Planning and Compliance, Paul McRostie be excluded from attendance at the meeting for Agenda item 16.4, Tender 201617-11: Coles Killanoola Road Construction. The Council is satisfied that, pursuant to Section 90(3)(k) of the Act, the information to be received, discussed or considered in relation to this Agenda Item is a tender for the supply of goods, the provision of services or the carrying out of works. The Council is satisfied that the principle that the meeting be conducted in a place open to the public has been outweighed in the circumstances to prevent the disclosure of tender information. CARRIED 156/17

MOVED CR ROSS SECONDED CR SCHULTZ That having considered Agenda Item 16.4, Tender 201617-11: Coles Killanoola Road Construction in confidence under Section 90(2) and (3)(j) of the Local Government Act 1999, the Council, pursuant to Section 91(7)(b) of that Act orders that all documents and all minutes be retained in confidence until the contract is signed. CARRIED 158/17

16.5

Tender 201617-12: Upgrade of Market Square Skate Park, Naracoorte

File Reference:

201617-12



REFER TO ATTACHMENT - Tender 201617-12: Upgrade of Market Square Skate Park, Naracoorte


MOVED CR ROSS SECONDED CR SMITH Pursuant to Section 90(2) of the Local Government Act 1999 the Council orders that all members of the public except Chief Executive Officer, Helen Macdonald, Director Operations, Steve Bourne, Manager Governance and Community Development, Sally Klose and Manager Planning and Compliance, Paul McRostie be excluded from attendance at the meeting for Agenda item 16.5, Tender 201617-12: Upgrade of Market Square Skate Park, Naracoorte. The Council is satisfied that, pursuant to Section 90(3)(k) of the Act, the information to be received, discussed or considered in relation to this Agenda Item is a tender for the supply of goods, the provision of services or the carrying out of works. The Council is satisfied that the principle that the meeting be conducted in a place open to the public has been outweighed in the circumstances to prevent the disclosure of tender information. CARRIED 159/17

MOVED CR ROSS SECONDED CR EARL That having considered Agenda Item 16.5, Tender 201617-12: Upgrade of Market Square Skate Park, Naracoorte in confidence under Section 90(2) and (3)(j) of the Local Government Act 1999, the Council, pursuant to Section 91(7)(b) of that Act orders that all documents and all minutes be retained in confidence until the contract is signed. CARRIED 161/17

ITEM 17 MEETING CLOSURE

CLOSURE: Meeting closed at 6.16pm

……………………………………………. CONFIRMED

………………………….. DATE