Minutes of Council Meeting - 25 June 2018

MINUTES

of the ORDINARY MEETING of the STONNINGTON CITY COUNCIL

held in the COUNCIL CHAMBER, MALVERN TOWN HALL (CORNER GLENFERRIE ROAD & HIGH STREET, MALVERN)

on

25 June 2018

COUNCIL MINUTES MONDAY 25 JUNE 2018

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A. READING OF THE RECONCILIATION STATEMENT AND PRAYER

B. APOLOGIES C. ADOPTION AND CONFIRMATION OF MINUTES OF PREVIOUS MEETING(S) IN

ACCORDANCE WITH SECTION 63 OF THE ACT AND CLAUSE 423 OF GENERAL LOCAL LAW 2008 (NO 1)

1. MINUTES OF THE COUNCIL MEETING HELD ON 4 JUNE 2018 ............... 5 D. DISCLOSURE BY COUNCILLORS OF ANY CONFLICTS OF INTEREST IN ACCORDANCE

WITH SECTION 79 OF THE ACT1 E. QUESTIONS TO COUNCIL FROM MEMBERS OF THE PUBLIC

F. CORRESPONDENCE – (ONLY IF RELATED TO COUNCIL BUSINESS)

G. QUESTIONS TO COUNCIL OFFICERS FROM COUNCILLORS

H. TABLING OF PETITIONS AND JOINT LETTERS I. NOTICES OF MOTION

J. REPORTS OF SPECIAL AND OTHER COMMITTEES

K. REPORTS BY DELEGATES

L. GENERAL BUSINESS

1. PLANNING APPLICATION - 1132/17 - 364B TOORAK ROAD SOUTH YARRA VIC 3141 - CONSTRUCTION OF A MULTI DWELLING DEVELOPMENT IN A RESIDENTIAL GROWTH ZONE ............................. 9

2. PLANNING APPLICATION 459/17 - 45 WASHINGTON AVENUE, MALVERN EAST - CONSTRUCTION OF TWO DWELLINGS ON A LOT IN THE NEIGHBOURHOOD RESIDENTIAL ZONE AND NEIGHBOURHOOD CHARACTER OVERLAY ................................................................. 10

3. PLANNING APPLICATION 1122/17- 1 MADDOCK STREET, WINDSOR VIC 3181- PARTIAL DEMOLITION, BUILDING AND WORKS IN AN ACTIVITY CENTRE ZONE, SPECIAL BUILDING OVERLAY AND HERITAGE OVERLAY, A RESTAURANT AND CAFÉ LIQUOR LICENCE AND CAR PARKING DISPENSATION ASSOCIATED WITH RESTAURANT AND OFFICE (AS OF RIGHT USES) .................................................................... 10

4. PLANNING APPLICATION 1015/17- 41 MATHOURA ROAD, TOORAK VIC 3142- CONSTRUCTION OF A MULTI-DWELLING DEVELOPMENT IN A GENERAL RESIDENTIAL ZONE ...................................................... 14

5. PLANNING APPLICATION 1007/16- 19-21 TOORAK ROAD, SOUTH YARRA VIC 3141 – CONSTRUCTION OF A FIVE STOREY MIXED USE BUILDING COMPRISING A RESTAURANT, OFFICE/RETAIL AND ONE, THREE BEDROOM DWELLING WITH 11 CAR SPACES PROVIDED VIA STACKERS AT THE REAR OF THE SITE ............................................. 15

6. HAWKSBURN RAILWAY STATION PRECINCT - HERITAGE INVESTIGATION............................................................................ 16

1 Note that s.79(1)(a) of the Act requires Councillors to disclose the nature of a conflict of interest immediately before the relevant consideration or discussion.


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7. SUSTAINABLE ENVIRONMENT STRATEGY ....................................... 16 8. GARDINER PARK DEVELOPMENT - PROPOSAL TO CONSULT ON

PARKING RESTRICTIONS .............................................................. 17 9. BURKE ROAD, GLEN IRIS - BETWEEN MALVERN ROAD AND THE RIGHT-

OF-WAY - PARKING PROPOSAL ..................................................... 17

M. OTHER GENERAL BUSINESS N. URGENT BUSINESS

O. CONFIDENTIAL BUSINESS


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PRESENT : CR STEVEN STEFANOPOULOS, MAYOR : CR GLEN ATWELL : CR MARCIA GRIFFIN : CR JOHN CHANDLER : CR JUDY HINDLE : CR MELINA SEHR : CR JAMI KLISARIS

COUNCIL OFFICERS PRESENT

: WARREN ROBERTS, CEO : GEOFF COCKRAM : SIMON THOMAS : STUART DRAFFIN : CATH HARROD : ALEXANDRA KASTANIOTIS : FABIENNE THEWLIS


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A. Reading Of The Reconciliation Statement And Prayer Fabienne Thewlis, Manager Governance & Corporate Support, read the following reconciliation statement: We acknowledge that we are meeting on the traditional land of the Boonwurrung and Wurundjeri people and offer our respects to the elders past and present. We recognise and respect the cultural heritage of this land. The meeting began with a prayer at 7.01pm.

The Mayor Cr Stefanopoulos read the following Affirmation Statement: We are reminded that as Councillors. we are bound by our Oath of Office to undertake the duties of Councillor in the best interests of the people of the City of Stonnington and to faithfully and impartially carry out the functions, powers, authorities and discretions vested in us under the Local Government Act and any other relevant Act. The Mayor Cr Stefanopoulos introduced the Councillors and Chief Executive Officer Warren Roberts. Mr Roberts then introduced the Council Officers.

B. Apologies The Mayor Cr Stefanopoulos noted that Crs Davis and Koce had already submitted apologies and been granted leave of absence for this meeting. PROCEDURAL MOTION: MOVED CR MELINA SEHR SECONDED CR MARCIA GRIFFIN That the apology received from Cr Chandler for non-attendance at the Council Meeting of 9 July 2018 be accepted and leave of absence granted.

Carried

C. Adoption And Confirmation Of Minutes Of Previous Meeting(S) In Accordance With Section 63 Of The Act And Clause 423 Of General Local Law 2008 (No 1)

1. Council Meeting - 4 June 2018

PROCEDURAL MOTION: MOVED CR MARCIA GRIFFIN SECONDED CR MELINA SEHR That the Council confirms the Minutes of the Council Meeting of the Stonnington City Council held on 4 June 2018 and the Confidential Minutes of the Council Meeting of the Stonnington City Council held on 4 June 2018 as an accurate record of the proceedings.

Carried

D. Disclosure by Councillors of any conflicts of interest in accordance with Section 79 of the Act

Nil


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E. Questions to Council from Members of the Public During Council’s previous Ordinary Meeting two (2) set of Questions of Council were submitted. The first set of questions relate to why is the multipurpose sport and recreation facility: appointment of principal design consultant and multipurpose sport and recreation facility Percy Treyvaud Park stakeholder group being considered under confidential business at tonight’s Council meeting. Please reference the specific sections of the Local Government Act that apply and can residents have any confidence in the transparency of Council in this regard. The second set of questions relate to a request to place a heritage protection order on the property at 364B Toorak Road, South Yarra to protect it from demolition. At the time, I used my discretion available to me under Council’s General Local Law to answer the question at the meeting. As required under the Local Law, written answers were subsequently provided to the submitter. A copy of the response is now tabled for inclusion in the minutes of this meeting. For tonight’s Ordinary Meeting of Council one (1) set of Questions to Council have been received for response. In accordance with current Clause 424 (new clause 50(3)(b) from 20/7/18) of Council’s General Local Law a summary of the questions are as follows: Five questions (5) from Ms Miller The questions relate to concern regarding Council’s recent revised decision to install 2 hour parking restrictions at the Wattletree Road end of Sutherland Road.

Council will answer the questions, but I use my discretion under current Clause 424 (3) (b) (new Clause 50 (3) (b) from 20/7/18) of the Local Law to not provide the responses this evening but to provide written responses to the submitters within 14 working days and the responses will be put into the minutes of the following meeting.

F. Correspondence – (only if related to council business) Cr Griffin tabled the following correspondence:

• Email chain to/from Council from a number of residents of Monaro Road Kooyong regarding dangerous gum trees and potential liability to Council from them and asking that tree be removed due to constant danger from falling tree branches

• Email from resident of Albany Road regarding speed of traffic in Albany Road Toorak, requesting traffic lights for intersection at end of street (Malvern Road) and also asking for a clearway on Glenferrie Rd from Toorak Road to Kooyong railway station for morning peak.

• Email from local resident and user regarding the condition of the oval ‘sunken area’ at Victoria Gardens that it is in poor condition and asking that this be looked at.

• Email from long term resident of Fawkner Street South Yarra regarding the poor pedestrian access to Prahran Market in a number of points and suggesting options for improvement.

• Email from Toorak Road traders Association regarding the Toorak Road South Yarra Sculpture locations and overview asking that Council approve installations as outlined .

• Email from local resident suggesting that Council employ officers to patrol and check ordinary household rubbish bins when out for collection to ensure that they are recycling etc properly and if not, tape bin lids and not collect plus add fines to correct actions.


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• Email from resident advising that there is no street rubbish bins in Chapel Street from Como at Toorak Rd to Malcolm Street with resulting street litter so can Council please install such bins.

• Email from resident of area regarding safety issues and parking around Toorak Station and asking for further parking restrictions.

• Email from property owner outlining the cost of parking fines on the Gold Coast which far exceed those at Stonnington and suggesting that they be increased at Stonnington and funds put to street beautification

Cr Chandler tabled the following correspondence:

• Letter from Chapel Street Precinct Traders Association Board regarding the Cato Square development and making suggestions on how to entice people back to the area and the carpark promotion and long term parking fees.

• Twelve emails supporting the trial closure of Victoria Terrace South Yarra

• Nine emails or letters of objection to planning application at 41 Mathoura Road Toorak.

Cr Atwell tabled the following correspondence:

• Email from resident of Beaver Street Malvern noting that there are now more dogs off leads on paths and lawns at Central Park and surrounding footpaths, with signage too small and more dog fouling not being cleaned up –advises that this needs attention and patrols.

Cr Hindle tabled the following correspondence:

• Email from interested resident looking for opportunity to be a reading volunteer at the Libraries and providing copy of Literacy Inc Annual Report. Cr Hindle noted she would ask a Question of Officers shortly.

• Two emails objecting to planning application for 1 Maddock Street Windsor

• An email objecting to planning application for 45 Washington Avenue Malvern East

G. Questions to Council Officers from Councillors 1. Volunteer Register Cr Hindle spoke to her tabled email about person keen to be a volunteer such as for library

reading and asked how the community register is proceeding. The Acting General Manager Community and Culture Cath Harrod advised that report is progressing and Officers are looking at what other Councils are doing, with a report to come to Council end of July. She further noted that the MCH service does have connection with the Library through their Mother Goose reading program that has volunteers assisting.

2. Through Traffic Minimisation Cr Griffin asked how the report she has requested on through traffic minimisation was

proceeding?


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The General Manager Assets and Services Simon Thomas advised that this is a big body of work with the first stage completed and now looking at various points raised from this work with report coming to Council later in the year.

3. Up-Lighting of Trees Cr Griffin asked how the report that she has requested on the up-lighting of trees was

proceeding? The General Manager Assets and Services Simon Thomas advised that the audit is well under way and is expected to be completed by the end of July with a report to come to Council in August. He noted that $50K has been provided in the 2018/19 budget for this program.

H. Tabling of Petitions and Joint Letters Nil

I. Notices of Motion Nil

J. Reports of Special and Other Committees The CEO Warren Roberts tabled the following Assembly of Councillors Records:

• Multipurpose Sport and Recreation Facility – Percy Treyvaud Memorial Park – Stakeholder Meeting No 1 held on 6 June 2018

• Strategic Communication and Engagement Committee meeting held on 12 June 2018

• Section 223 Hearing and Councillor Briefing held on 12 June 2018

K. Reports of Delegates Cr Griffin reported on her attendance at the recent Australian Local Government Conference in Canberra together with the Mayor Cr Stefanopoulos and the CEO Warren Roberts. Cr Griffin noted a number of points that were discussed:

• Increasing female Councillor numbers

• Drones and how to regulate them

• Bernard Salt spoke on the positive of the increasing populations from migration and absorbing into communities and also the need to support this with economic growth, and Councils need to do more

• New ATO Explorer to help locate new businesses in own municipality

• Recycling and waste concerns

• New technology

• Safety and lighting – new solar lights were demonstrated

• Resilient communities


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• Volunteers and working to stop isolation

• Decrease of 0.5% in Federal grants to Local Government now down to 0.5%

L. General Business

1 PLANNING APPLICATION - 1132/17 - 364B TOORAK ROAD SOUTH YARRA VIC 3141 - CONSTRUCTION OF A MULTI DWELLING DEVELOPMENT IN A RESIDENTIAL GROWTH ZONE

MOTION: MOVED CR MARCIA GRIFFIN SECONDED CR JOHN CHANDLER

That a Notice of Refusal to Grant a Planning Permit No: 1132/17 for the land located at 364B Toorak Road South Yarra be issued under the Stonnington Planning Scheme for construction of a multi dwelling development in a Residential Growth Zone on the following grounds: 1. The proposed development by virtue of excessive scale and continuous built

form constitutes an overdevelopment of the land that fails to respond to the existing or preferred character of the area.

2. The proposed street setback to Toorak and Hawksburn Roads do not comply

with Standard B6 of Clause 55 (ResCode) and do not respect the existing neighbourhood character. In particular, the street setback to Hawksburn Road fails to provide an appropriate transition into the Neighbourhood Residential Zone and there is limited scope to increase this setback due to the car lift.

3. The proposed design response fails to respect the neighbourhood character of

the area and does not comply with the Neighbourhood Character objective (Clause 55.02-1) and the Design detail objective (Clause 55.06-1).

4. The proposed development will unreasonably impact the amenity of adjoining

properties through visual bulk. 5. The proposed height of the staircase wall along the western boundary does not

comply with Standard B18 of Clause 55 (ResCode). 6. The development fails to provide adequate in ground landscaping along the

sensitive southern interface as a result of the basement being built to the boundary.

7. The proposed use of a car lift is not appropriate and will have a detrimental

impact on the operation of Hawksburn Road. The subject site forms one of only two entrances to this residential precinct from a main road. The use of a car lift in this location will result in traffic issues and is not supported.

Carried


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2 PLANNING APPLICATION 459/17 - 45 WASHINGTON AVENUE, MALVERN EAST - CONSTRUCTION OF TWO DWELLINGS ON A LOT IN THE NEIGHBOURHOOD RESIDENTIAL ZONE AND NEIGHBOURHOOD CHARACTER OVERLAY

MOTION: MOVED CR GLEN ATWELL SECONDED CR JAMI KLISARIS That consideration of Planning Application No: 459/17 for the land located at 45 Washington Avenue, Malvern East under the Stonnington Planning Scheme for demolition of the existing dwelling and construction of two dwellings on a lot in the Neighbourhood Residential Zone and Neighbourhood Character Overlay be deferred to the next meeting of Council.

Carried

3 PLANNING APPLICATION 1122/17- 1 MADDOCK STREET, WINDSOR VIC 3181- PARTIAL DEMOLITION, BUILDING AND WORKS IN AN ACTIVITY CENTRE ZONE, SPECIAL BUILDING OVERLAY AND HERITAGE OVERLAY, A RESTAURANT AND CAFÉ LIQUOR LICENCE AND CAR PARKING DISPENSATION ASSOCIATED WITH RESTAURANT AND OFFICE (AS OF RIGHT USES)

MOTION: MOVED CR MELINA SEHR SECONDED CR JUDY HINDLE That a Notice of Decision to Grant a Permit be issued under the Stonnington Planning Scheme for Planning Application No: 1122/17 for the land located at 1 Maddock Street, Windsor for partial demolition, building and works in an Activity Centre Zone, Special Building Overlay and Heritage Overlay, a Restaurant and Café Liquor Licence and car parking dispensation associated with Restaurant and Office (as of right uses) subject to the following conditions: 1. Before the commencement of the use and development, one electronic copy of

plans drawn to scale and fully dimensioned, must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of this permit. The plans must be generally in accordance with the application plans known as Drawing No’s A-01 to A-20 (Council date stamped 23 March 2018) but amended to show: a) At basement level, annotations to be included, stating that the

commercial kitchen provides exclusive use associated with the ground floor restaurant

b) The ground floor redline plan to be updated, encompassing all licensed areas, stating that the use of this level as a restaurant, depicting the seating arrangement (i.e. tables and chairs) and the number of patrons

c) The ground floor entry/exit door (between the outdoor dining and the internal seating) along the northern elevation must be an acoustically treated self-closing door

d) On the north elevation, the access door between the public car park and the subject site to be deleted; and no access to be provided

e) On the east elevation, the northernmost door to be deleted f) A minimum of two bicycle facilities to be shown on the proposed

basement floor plan g) Any amendments required by Condition 5 (a Waste Management Plan) h) Any amendments required by Condition 6 (a Noise and Amenity Action

Plan)


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i) Any amendments required by Condition 7 (a Sustainable Design Assessment Plan)

j) Any amendments required by Condition 18 and 19 with no subsequent increase in the overall building height

2. The layout of the site and the size, levels, design and location of buildings and

works shown on the endorsed plans must not be modified for any reason without the prior written consent of the Responsible Authority.

3. A maximum overall number of 150 patrons may be housed in the ground floor

restaurant at any one time to the satisfaction of the Responsible Authority. 4. Liquor supply associated with the ground floor restaurant hereby permitted

must operate only during the following hours: Sunday to Thursday: 7.00am and 11.00pm Friday and Saturday: 7.00am and 12.00am (the following day)

5. Concurrent with the endorsement of plans, a Waste Management Plan must be

submitted to and approved by the Responsible Authority. The Waste Management Plan must include: a) Dimensions of waste areas. b) The location of bin storage on site. c) The number of bins to be provided. d) Method of waste and recyclables collection. e) Hours of waste and recyclables collection. f) Method of presentation of bins for waste collection. When approved, the plan will be endorsed and will then form part of the permit. Waste collection from the development must be in accordance with the plan, to the satisfaction of the Responsible Authority.

6. Prior to the commencement of the use, a Noise and Amenity Action Plan must

be submitted to and approved by the Responsible Authority containing the following information: a) The identification of all noise sources associated with the licensed

premises (including, but not limited to, music noise, external areas allocated for smokers, queuing lines, entries and exits to the premises and courtyards).

b) Hours of operation for all parts of the premises. c) The identification of noise sensitive areas including residential uses and

accommodation in close proximity to the licensed premises. d) Measures to be undertaken to address all noise sources identified,

including on and off-site noise attenuation measures. e) Details of staffing arrangements including numbers and working hours of

all security staff. f) Standard procedures to be undertaken by staff in the event of a complaint

by a member of the public, the Victoria Police, an authorised officer of the responsible authority or an officer of the liquor licensing authority.

g) Location of lighting within the boundaries of the site, security lighting outside the licensed premises and any overspill of lighting.

h) Details of waste management plan including storage and hours of collection for general rubbish and bottles, and delivery times associated with the licensed premises.


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i) Details of any measures to work with neighbours or other residents in the immediate area to address complaints and general operational issues.

7. Concurrent with the endorsement of any plans pursuant to Condition 1, a

Sustainable Design Assessment (SDA) must be submitted to and approved by the Responsible Authority. Upon approval the SMP will be endorsed as part of the planning permit and the development must incorporate the sustainable design initiatives outlined in the SDA to the satisfaction of the Responsible Authority. The report must include, but not limited to, the following: a) Demonstrate how Best Practice measures from each of the 10 key

Sustainable Design Categories of Stonnington Council’s Sustainable Design Assessment in the Planning Process (SDAPP) have been addressed

b) Identify relevant statutory obligations, strategic or other documented sustainability targets or performance standards

c) Document the means by which the appropriate target or performance is to be achieved

d) Identify responsibilities and a schedule for implementation, and ongoing management, maintenance and monitoring.

e) Demonstrate that the design elements, technologies and operational practices that comprise the SMP can be maintained over time.

All works must be undertaken in accordance with the endorsed Sustainability Design Assessment to the satisfaction of the Responsible Authority. No alterations to the Sustainable Design Assessment may occur without written consent of the Responsible Authority.

8. The predominant activity carried out at all times on the licensed premises must be the preparation and serving of meals for consumption on the licensed premises to the satisfaction of the Responsible Authority.

9. Tables and chairs must be placed in position on the licensed premises so as to

be available for at least 75% of the patrons attending the premises at any one time, to the satisfaction of the Responsible Authority.

10. Prior to the occupation of the development approved under this permit, a report from the author of the Sustainability Design Assessment, approved pursuant to this permit, or similarly qualified person or company, must be submitted to the Responsible Authority. The report must be to the satisfaction of the Responsible Authority and must confirm that all measures specified in the Sustainability Design Assessment have been implemented in accordance with the approved plan.

11. No live or amplified music may be provided within the food and drink premises

(i.e. the ground floor restaurant) hereby approved to the satisfaction of the Responsible Authority.

12. The provision of music on the premises must be limited to background music

unless with the written consent of the Responsible Authority. 13. Prior to the commencement of use / occupation of the building, the applicant

must display a sign at the exit of the premises advising patrons to respect the


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amenity of adjacent residential areas and to leave in a quiet and orderly manner, to the satisfaction of the Responsible Authority.

14. Bottles and rubbish must not be removed from within the premises between

the hours of 10pm and 7am the following day.

15. Noise emanating from the subject land must comply with State Environment Protection Policy (Control of Music Noise from Public Premises) No. N-2, to the satisfaction of the Responsible Authority. Any works required to ensure and maintain the noise levels from the food and drink premises (i.e. ground floor restaurant) are in compliance with this policy must be completed prior to the commencement of the use or occupation of the site and maintained thereafter, all to the satisfaction of the Responsible Authority.

16. External lighting must be designed, baffled and located so as to prevent any

adverse effect on adjoining land to the satisfaction of the Responsible Authority.

17. The collection of wastes and recyclables from the premises (other than normal

Stonnington City Council collection) must be in accordance with Council's General Local Laws.

18. The applicable flood level is 17.11m A.H.D. The floor level must not be lowered

below the existing floor level of 17.39m. 19. The proposed basement must be fully protected from the ingress of

groundwater and flooding to the existing ground floor level (17.39m A.H.D). No windows, doors, vents or openings shall be located below 17.39m A.H.D.

20. Any poles, service pits or other structures/features on the footpath required to

be relocated to facilitate the development must be done so at the cost of the applicant and subject to the relevant authority’s consent.

21. A report for the legal point of discharge must be obtained from Council and a

drainage design for the development must be prepared by a suitably qualified Engineer in accordance with that report prior to a building permit being issued. The drainage must be constructed in accordance with the Engineer’s design.

22. The level of the footpaths and/or laneways must not be lowered or altered in

any way to facilitate access to the site.

23. Adequate provision must be made for the storage and collection of wastes and recyclables within the site prior to the commencement of use or occupation of the building. This area must be appropriately graded, drained and screened from public view to the satisfaction of the Responsible Authority.

24. All plant and equipment (including air-conditioning units) shall be located or

screened so as not to be visible from any of the surrounding footpaths and adjoining properties (including from above) and shall be baffled so as to minimise the emission of unreasonable noise to the environment in accordance with Section 48A of the Environment Protection Act 1970 to the satisfaction of the Responsible Authority.


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25. Prior to the occupation of the building/ commencement of use, the walls on the boundary of the adjoining properties must be cleaned and finished to the satisfaction of the Responsible Authority.

26. This permit will expire if one of the following circumstances applies:

a) The development is not started within two years of the date of this permit. b) The development is not completed within four years of the date of this

permit. c) The use is not commenced within five years of the date of this permit. d) The use is discontinued for a period of two years or more. In accordance with Section 69 of the Planning and Environment Act 1987, a request may be submitted to the Responsible Authority within the prescribed timeframes for an extension of the periods referred to in this condition.

Notes A. This permit is for the use of the land and buildings and works and does not

constitute any authority to conduct a business requiring Health Act/Food Act registration without prior approval from the Councils Health Services.

B. This permit does not constitute any authority to carry out any building works

or occupy the building or part of the building unless all relevant building permits are obtained.

C. Unless a permit is not required under the Stonnington Planning Scheme, signs

must not be constructed or displayed without a further planning permit.

D. Background music level, in relation to premises, means a level that enables patrons to conduct a conversation at a distance of 600 millimetres without having to raise their voices to a substantial level.

E. This property is located in a Heritage Overlay and planning permission may be

required to demolish or otherwise externally alter any existing structures. External alterations include paint removal and any other form of decoration and works, but does not include re-painting an already painted surface.

F. This permit does not give any authority to occupy the footpath for trading

without prior approval from Council's Local Laws department. A permit must be obtained for footpath trading and it must accord with the relevant Footpath Trading Code.

Carried

4 PLANNING APPLICATION 1015/17- 41 MATHOURA ROAD, TOORAK VIC 3142- CONSTRUCTION OF A MULTI-DWELLING DEVELOPMENT IN A GENERAL RESIDENTIAL ZONE

MOTION: MOVED CR JOHN CHANDLER SECONDED CR MARCIA GRIFFIN That a Notice of Refusal to Grant a Planning Permit No: 1015/17 for the land located at 41 Mathoura Road, Toorak be issued under the Stonnington Planning Scheme for


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construction of a multi-dwelling development in a General Residential Zone on the following grounds: 1. The height and bulk of the building towards the rear of the site is excessive,

does not comply with the existing or preferred character of this section of Mathoura Road and is too severe for an incremental change area.

2. The proposal fails to provide an appropriate landscape response as a result of

the excessive size of the basement. In particular the development fails to provide an appropriate amount of space for the integration of satisfactory in-ground canopy-tree planting along the front and side setbacks.

3. The proposal will unreasonably impact on the amenity of neighbouring

properties through visual bulk and impact on north facing habitable room windows. The proposal does not comply with Standard B17 of Clause 55.04-1 (Side and rear setbacks) and Standard B20 of Clause 55.04-4 (North facing windows) of Clause 55 ResCode.

4. The proposed screening is inadequate to protect adjoining private open space

from unreasonable overlooking in an incremental change area. Carried

5 PLANNING APPLICATION 1007/16- 19-21 TOORAK ROAD, SOUTH YARRA VIC 3141 – CONSTRUCTION OF A FIVE STOREY MIXED USE BUILDING COMPRISING A RESTAURANT, OFFICE/RETAIL AND ONE, THREE BEDROOM DWELLING WITH 11 CAR SPACES PROVIDED VIA STACKERS AT THE REAR OF THE SITE

MOTION: MOVED CR JOHN CHANDLER SECONDED CR MARCIA GRIFFIN That a Notice of Refusal be issued under the Stonnington Planning Scheme for Planning Application No: 1007/16 for the land located at 19-21 Toorak Road, South Yarra for the construction of a mixed use development in an Activity Centre Zone and Design and Development Overlay, variations to the design and development requirements of Schedule 1 to the Activity Centre Zone, reduction in the car parking and bicycle parking requirements, and alteration of access to a road in a Road Zone, Category 1, on the following grounds: 1. The proposed building articulation, including the proposed design elements and

the finishes and colours, is inappropriate within the site context and does not display an appropriate design quality.

2. The proposed intensification of the laneway for vehicular traffic results in an

unacceptable design outcome and will be detrimental to the amenity of the area. 3. The demolition of the existing building and the proposed scale, form and

setbacks of the development results in a detrimental impact to the heritage character of Toorak Road.

Carried


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6 HAWKSBURN RAILWAY STATION PRECINCT - HERITAGE INVESTIGATION

MOTION: MOVED CR JOHN CHANDLER SECONDED CR MARCIA GRIFFIN That Council: 1. Note the findings of the heritage advice in relation to the boundary of Hawksburn

Railway Station Precinct (HO137) in Attachments 2 and 3. 2. Requests the Minister for Planning prepares and approves Amendment C277 to

the Stonnington Planning Scheme in accordance with Section 8(1) (b) and 20(4) of the Planning and Environment Act 1987, to apply interim heritage controls to the properties in Attachment A.

3. Commissions Nigel Lewis Pty Ltd to prepare a revised citation for HO137 to

include the additional areas identified in Attachment A. 4. Applies to the Minister for Planning for authorisation to prepare Amendment C278

to the Stonnington Planning Scheme in accordance with Section 9(3) of the Planning and Environment Act 1987 to the properties in Attachment A.

5. Applies to the Minister under section 20 (1) of the Planning and Environment Act

1987 for an exemption from the requirement to give full notice under Section 19 (2) of the Planning and Environment Act 1987 for Amendment C278.

6. Authorises Council Officers to prepare amendment documents for authorisation

and exhibition for Amendment C278.

7. Once authorisation is received, notify all prescribed authorities, owners and occupiers of the properties affected of Amendment C277 and Amendment C278.

8. Provide advanced notice to the owners of the properties affected by proposed

Amendments C277 and C278 of Council’s resolution.

9. Advises the head petitioner of the petition tabled at Council’s 5 February 2018 Meeting of Council’s decision.

Carried

7 SUSTAINABLE ENVIRONMENT STRATEGY

MOTION: MOVED CR JAMI KLISARIS SECONDED CR GLEN ATWELL That Council: 1. Note the development of the draft Sustainable Environment Strategy 2018-2023. 2. Note the key priority areas and objectives of the draft Sustainable Environment

Strategy 2018-2023. 3. Exhibit the draft Sustainable Environment Strategy 2018-2023 for public

comment for a period of four (4) weeks, commencing in late June 2018.


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4. Receive a report following the public exhibition period to facilitate the final adoption of the new strategy.

Carried

8 GARDINER PARK DEVELOPMENT - PROPOSAL TO CONSULT ON PARKING RESTRICTIONS

MOTION: MOVED CR JAMI KLISARIS SECONDED CR GLEN ATWELL That Council: 1. Consult on installing 2-HOUR parking restrictions operating between 9am and

9pm, 7 days per week on the: • East and west side of Edgar Street North; • North side of Carroll Crescent between the western boundary of property 37 to

the western boundary of property 73-75 abutting residential properties; • South and west side of Allaville Avenue.

2. Consult on modifying the existing 2-HOUR restriction operation time in the west side of Clarke Street, the east side of St Edmonds Grove and the north section of Carroll Crescent (between the western boundary of property 73-75 to the eastern boundary of property 83) to 9am-9pm, 7 days per week.

Carried

9 BURKE ROAD, GLEN IRIS - BETWEEN MALVERN ROAD AND THE RIGHT-OF-WAY BETWEEN NO’S 281 AND 285 - PARKING PROPOSAL

MOTION: MOVED CR GLEN ATWELL SECONDED CR JAMI KLISARIS That Council: 1. Install ¼-HOUR parking restrictions operating 9am to 9pm all days from the RoW

located between No’s 281 and 285 Burke Road, for 5 marked parking bays to the south;

2. Install ½-HOUR parking restrictions operating 9am to 9pm all days from the existing MAIL ZONE area for 2 marked parking spaces to the north of the RoW;

3. Extend the existing ½-HOUR parking closest to Malvern Road to operate 9am to 9pm all days;

4. Install ½-HOUR parking restrictions operating 9am to 6:30pm in the existing MAIL ZONE area; and

5. Those previously consulted be notified of the decision. Carried

M. Other General Business Nil

N. Urgent Business Nil


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O. Confidential Business

PROCEDURAL MOTION: MOVED CR JUDY HINDLE SECONDED CR MELINA SEHR That the meeting be closed to the public to consider the following matters that are confidential in accordance with Section 89 (2) of the Local Government Act 1989 for the reasons specified: (7.50pm)

Confidential Matter Reason for Confidentiality

1. Citizen of the Year Awards 2018 89 (2)(h) a matter which the Council or special committee considers would prejudice the Council or any person

Carried

PROCEDURAL MOTION: MOVED CR JOHN CHANDLER SECONDED CR MELINA SEHR That the meeting be re-opened to the public. (7.53pm)

Carried

There being no further business the meeting closed at 7.53pm.

Confirmed on Monday 9 July 2018

................................................................................... CR STEVEN STEFANOPOULOS, MAYOR


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ASSEMBLY OF COUNCILLORS RECORD This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer ASSEMBLY DETAILS: Date: Wednesday 6th June 2018 Name of Meeting: Multipurpose Sport & Recreation Facility – Percy Treyvaud Memorial Park Stakeholder Meeting #1 Time: 7pm Assembly Location: Phoenix Park Community Centre, Conference Room 22 Rob Roy Road Malvern East IN ATTENDANCE: Councillors: Cr Glen Atwell (Chair) Apologies: Bill Gray (Local Resident)

Council Officers: Simon Thomas, Rick Kwasek, Tracey Limpens

Stakeholders Alan Jolly – Chadstone Civic and Recreation Club Dimitrios Tsinis – Local Trader Joseph Gianfriddo – Local Resident Joshua Sheffield – Malvern Valley Primary School Julie Elliott – Local Resident Linda Rowland – Prahran Netball Association Natalie Menchikova – Chadstone Tennis Club Nigel Maxwell – Chadstone Bowls Club Noel Fidock – East Malvern Tooronga Cricket Club Scott Filliponi – Chadstone Lacrosse Club Wayne Bird – Basketball Victoria Consultants: Virginia Ross, Tammy Beck

Matter/s Discussed: Item Topic

1. Welcome and Introductions • Purpose and role of the Stakeholder Group. • Participants to introduce themselves and who they represent.

2. Stakeholder Information Pack • Overview of the Stakeholder Group role


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Item Topic • Membership • Project Governance • Working Together • Meeting arrangements • Sharing contact details

3. Principal Design Consultant • Background and experience • Master planning process • Community consultation and engagement • Initial steps • Focus for the next meeting

4. General Business • Communication • Other matters to be raised

5. Next Meeting

CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting Councillors: None

Council Officers: None

Form completed by: Abbey Marie


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ASSEMBLY OF COUNCILLORS RECORD This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer ASSEMBLY DETAILS STRATEGIC COMMUNICATION & ENGAGEMENT COMMITTEE Date and Time: Tuesday 12 June 2018, 4.00pm Assembly Location: Meeting Room 1.1, 311 Glenferrie Road, Malvern IN ATTENDANCE Councillors:

Cr Davis Cr Atwell Council Officers:

Stuart Draffin, General Manager Planning & Amenity Matt Clear, Manager Communications Vanessa Davis, EA Planning & Amenity Tracey Limpens, Manager API

Matter/s Discussed: Conflicts of Interest Communications Audit and Communications and Digital Strategy Communications Audit discover phase discussion, including in-depth interviews, identification of stakeholders and survey Communications and Digital Strategy Other Business CONFLICT OF INTEREST DISCLOSURES: Councillors:

None declared Council Officers:

None declared Form completed by: Vanessa Davis


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ASSEMBLY OF COUNCILLORS RECORD

This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to Judy Hogan – Civic Support Officer ASSEMBLY DETAILS Date: Tuesday 12 June 2018 Section 223 Hearing and Councillor Briefing Time: 6.15pm Assembly Location: Commenced in Council Chamber Malvern Town Hall then reconvened after Section 223 Hearing to Committee Room, Level 2, 311 Glenferrie Road, Malvern IN ATTENDANCE Councillors: Cr S Stefanopoulos (Mayor)

Cr G Atwell Cr J Klisaris (absent)

Cr J Chandler Cr J Hindle (apology) Cr M Griffin Cr M Koce (left 8.42pm) Cr M Sehr (apology) Cr S Davis

Council Officers: Warren Roberts (CEO) Stuart Draffin Simon Thomas Cath Harrod Geoff Cockram Fabienne Thewlis Ian McLauchlan (6.51pm, left 8.35pm)

Susan Price (7.50pm, left 8.20pm)

Alexandra Kastaniotis (8.04pm, left 9.06pm)

Jordan Allan (6.51pm, left 7.21pm

Simon Holloway (7.50pm, left 8.04pm)

Matter/s Discussed: 1. COUNCILLOR ONLY DISCUSSION 2. PRESENTATION: PRAHRAN MARKET BOARD AND MANAGEMENT PRESENTATION OF ROLLING

THREE YEAR VISION 3. 6:45PM SECTION 223 HEARING OF SUBMISSIONS RELATING TO THE PROPOSED CLOSURE TRIAL IN

VICTORIA TERRACE, SOUTH YARRA 4. SUSTAINABLE ENVIRONMENT STRATEGY 5. HAWKSBURN RAILWAY STATION PRECINCT - HERITAGE INVESTIGATION 6. GARDINER PARK DEVELOPMENT - PROPOSAL TO CONSULT ON PARKING RESTRICTIONS 7. BURKE ROAD, GLEN IRIS - BETWEEN MALVERN ROAD AND THE RIGHT-OF-WAY - PARKING

PROPOSAL 8. PLANNING APPLICATION - 1132/17 - 364B TOORAK ROAD SOUTH YARRA VIC 3141 -

CONSTRUCTION OF A MULTI DWELLING DEVELOPMENT IN A RESIDENTIAL GROWTH ZONE 9. PLANNING APPLICATION 459/17 - 45 WASHINGTON AVENUE, MALVERN EAST - CONSTRUCTION OF

TWO DWELLINGS ON A LOT IN THE NEIGHBOURHOOD RESIDENTIAL ZONE AND NEIGHBOURHOOD CHARACTER OVERLAY

10. PLANNING APPLICATION 1122/17- 1 MADDOCK STREET, WINDSOR VIC 3181- PARTIAL DEMOLITION, BUILDING AND WORKS IN AN ACTIVITY CENTRE ZONE, SPECIAL BUILDING OVERLAY AND HERITAGE OVERLAY, A RESTAURANT AND CAFÉ LIQUOR LICENCE AND CAR PARKING DISPENSATION ASSOCIATED WITH RESTAURANT AND OFFICE (AS OF RIGHT USES)

11. PLANNING APPLICATION 1015/17- 41 MATHOURA ROAD, TOORAK VIC 3142- CONSTRUCTION OF A MULTI-DWELLING DEVELOPMENT IN A GENERAL RESIDENTIAL ZONE


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12. PLANNING APPLICATION 1007/16- 19-21 TOORAK ROAD, SOUTH YARRA VIC 3141 – CONSTRUCTION OF A FIVE STOREY MIXED USE BUILDING COMPRISING A RESTAURANT, OFFICE/RETAIL AND ONE, THREE BEDROOM DWELLING WITH 11 CAR SPACES PROVIDED VIA STACKERS AT THE REAR OF THE SITE

13. CONFIDENTIAL - CITIZEN OF THE YEAR AWARDS 2018 14. DISCUSSION ON AFFIRMATION STATEMENT FOR COUNCIL MEETING

CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting Councillors:

Nil

Council Officers:

Nil

Form completed by: Fabienne Thewlis

Documents

Minutes of Council Meeting - 25 June 2018