MINUTES OF COUNCIL MEETING FOR THE TOWN OF …...Jan 24, 2017 · HELD 24 JANUARY 2017,CONFERENCE ROOM, TOWN OF GAWLER ADMINISTRATION CENTRE . 43 HIGH STREET, GAWLER EAST, COMMENCING

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MINUTES OF COUNCIL MEETING

FOR THE TOWN OF GAWLER HELD 24 JANUARY 2017, CONFERENCE ROOM, TOWN OF GAWLER ADMINISTRATION CENTRE

43 HIGH STREET, GAWLER EAST, COMMENCING AT 7:00PM 1. Statement of Acknowledgement

Mayor: We would like to acknowledge this land that we meet on today is the traditional lands for the Kaurna people and that we respect their spiritual relationship with their country. We also acknowledge the Kaurna people as the custodians of the greater Adelaide region and that their cultural and heritage beliefs are still as important to the living Kaurna people today.

2. Attendance Record 2.1 Present Mayor Karen Redman Deputy Mayor Ian Tooley Area Councillors David Hughes

Paul Koch Merilyn Nicolson Adrian Shackley Robin Symes Jim Vallelonga (7.01pm)

Staff in Attendance Henry Inat Chief Executive Officer Ryan Viney Manager Development, Environment

& Regulatory Services Nicholas Goss Acting Manager Engineering &

Infrastructure Services Paul Horwood Manager Finance & Corporate

Services Erin Findlay Manager Library & Community

Services Chris Haynes Minute Taker

7.01pm Cr Vallelonga entered the Conference Room.

TOWN OF GAWLER COUNCIL MEETING MINUTES

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2.2 Apologies Cr Kevin Fischer 2.3 Motions to Grant Leave of Absence Nil 2.4 Leave of Absence Nil

3. Public Open Forum 3.1 Ms Carmel Rosier Ms Rosier asked questions regarding workshops regarding when Informal Gatherings can be held in confidence. Her question was why it was not notified in the public notice the conditions for going in to confidence. The Chief Executive Officer responded to Ms Rosier. Mayor Redman thanked Ms Rosier for her presentation. 4. Deputations Nil 5. Petitions Nil 6. Confirmation of Minutes Moved by Cr Hughes Seconded by Cr Nicolson Motion No: 2017:01:01

That the Minutes of the Council Meeting of 13 December 2016 as presented be taken as read and are hereby confirmed as a true and correct record.

CARRIED UNANIMOUSLY

7. Business Arising from Minutes Nil


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8. Officer Reports Item 8.1 – State Government Youth Traineeship Program - Horticulture Services Traineeship (CC10/3001) Moved by Cr Hughes Seconded by Cr Symes Motion No: 2017:01:02 That Council:- 1. Supports the employment of a trainee to the Horticultural Services Team

within the Town Services Team. 2. As part of the 2nd Quarter Budget Review adopts an adjustment to the

2016/17 Budget as outlined in this report, with the additional net cost of approximately $15,000 for 2016/17 being funded from savings realised from staffing positions vacant during the year.

CARRIED UNANIMOUSLY

Item 8.2 – Local Government Association Election to Board (CC16/175) Moved by Cr Hughes Seconded by Deputy Mayor Tooley Motion No: 2017:01:03 That Council acknowledges and congratulates Mayor Redman’s election to the position of Board Member of the Local Government Association of South Australia.

CARRIED UNANIMOUSLY

Item 8.3 – Australian Local Government Association National General Assembly 2016 - Resolution 36 (CC10/558) Moved by Deputy Mayor Tooley Seconded by Cr Nicolson Motion No: 2017:01:04 That Council notes the correspondence received from the Minister for the Environment and Energy in response to the Australian Local Government Association National General Assembly 2016 - Resolution 36.

CARRIED UNANIMOUSLY


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Item 8.4 – Local Government Association 2017 Ordinary General Meeting – Council Notice of Motion (CC17/160) Moved by Deputy Mayor Tooley Seconded by Cr Hughes Motion No: 2017:01:05 That Council notes that any proposed Motions of Notice for the Local Government Association 2017 Ordinary General Meeting will need to be presented to the Council Meeting on 28 February 2017 to enable them to be considered for submission to the Local Government Association.

CARRIED UNANIMOUSLY Item 8.5 – Nominations for the Local Government Advisory Committee on the Implementation of the Planning, Development and Infrastructure Act 2016 (CC17/160) Moved by Cr Hughes Seconded by Cr Vallelonga Motion No: 2017:01:06 That Council notes the Nominations request for the Local Government Advisory Committee on the Implementation of the Planning, Development and Infrastructure Act 2016 Report.

CARRIED UNANIMOUSLY

Item 8.6 – Private Member’s Bill – Councillor Leave of Absence to Contest State Elections (CC17/160) Moved by Cr Hughes Seconded by Cr Koch Motion No: 2017:01:07 That Council supports in principle the Private Members’ Bill – Councillor Leave of Absence to Contest State Elections.

CARRIED UNANIMOUSLY


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Item 8.7 – Delegations Review (CC10/2655) Moved by Cr Shackley Seconded by Cr Hughes Motion No: 2017:01:08 That Council: 1. Acknowledges that a review of Council’s Delegations Register has been

conducted by Council’s Governance Officers in accordance with Section 44(6) of the Local Government Act 1999.

2. Hereby revokes its previous delegations to the Chief Executive Officer of those powers and functions under the following:

a. Burial and Cremation Act 2013 and Burial and Cremation Regulations 2014

b. Community Titles Act 1996 c. Development Act 1993 and Development Regulations 2008 d. Dog & Cat Management Act 1995 e. Electronic Conveyancing National Law (South Australia) Act 2013 f. Environment Protection Act 1993 and Environment Protection

(Waste to Resources) Policy 2010 g. Expiation of Offences Act 1996 h. Fences Act 1975 i. Fire and Emergency Services Act 2005 and Fire and Emergency

Services Regulations 2005 j. Food Act 2001 k. Freedom of Information Act 1991 l. Heavy Vehicle National Law (South Australia) Act 2013 m. Housing Improvement Act 1940 n. Land & Business (Sale and Conveyancing) Act 1994 o. Liquor Licensing Act 1997 p. Local Government Act 1999 q. Local Nuisance and Litter Control Act 2016 r. Natural Resources Management Act 2004, Natural Resources

Management (General) Regulations 2005 and Natural Resources Management (Transitional Provisions - Levies) Regulations 2005

s. Real Property Act 1886 t. Roads (Opening & Closing) Act 1991 u. Road Traffic Act 1961 (SA), Road Traffic (Miscellaneous) Regulations

2014 and Road Traffic (Road Rules – Ancillary and Miscellaneous Provisions) Regulations 2014

v. South Australian Public Health Act 2011 the South Australian Public Health (Legionella) Regulations 2013, South Australian Public Health (Wastewater) Regulations 2013 and South Australian Public Health (General) Regulations 2013

w. Strata Titles Act 1988 x. Supported Residential Facilities Act 1992 y. Unclaimed Goods Act 1987 z. Work Health and Safety Act 2012

3. Hereby revokes its previous delegations to its Development Assessment Panel under the Development Act 1993 and Development Regulations 2008.


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4. In exercise of the power contained in Section 44 of the Local Government Act 1999 the powers and functions under the following Acts and specified in the proposed Instruments of Delegation attached to this report (Attachments 1-23), each of which is individually identified as indicated below) are hereby delegated on this 24th day of January 2017 to the person occupying the office of Chief Executive Officer subject to the conditions and or limitations specified herein or in the Schedule of Conditions in each such proposed Instrument of Delegation.

a. Burial and Cremation Act 2013 and Burial and Cremation Regulations 2014

b. Community Titles Act 1996 c. Dog & Cat Management Act 1995 d. Electronic Conveyancing National Law (South Australia) Act 2013 e. Environment Protection Act 1993 and Environment Protection

(Waste to Resources) Policy 2010 f. Expiation of Offences Act 1996 g. Fences Act 1975 h. Fire and Emergency Services Act 2005 and Fire and Emergency

Services Regulations 2005 i. Freedom of Information Act 1991 j. Heavy Vehicle National Law (South Australia) Act 2013 k. Housing Improvement Act 1940 l. Land & Business (Sale & Conveyancing) Act 1994 m. Liquor Licensing Act 1997 n. Local Government Act 1999 o. Local Nuisance and Litter Control Act 2016 p. Natural Resources Management Act 2004, Natural Resources

Management (General) Regulations 2005 and Natural Resources Management (Transitional Provisions - Levies) Regulations 2005

q. Real Property Act 1886 r. Roads (Opening and Closing) Act 1991 s. Road Traffic Act 1961 (SA), Road Traffic (Miscellaneous) Regulations

2014 and Road Traffic (Road Rules – Ancillary and Miscellaneous Provisions) Regulations 2014

t. South Australian Public Health Act 2011, South Australian Public Health (Legionella) Regulations 2013, South Australian Public Health (Wastewater) Regulations 2013 and South Australian Public Health (General) Regulations 2013

u. Strata Titles Act 1988 v. Unclaimed Goods Act 1987 w. Work Health and Safety Act 2012

Such powers and functions may be further delegated by the Chief Executive Officer in accordance with Sections 44 and 101 of the Local Government Act 1999 as the Chief Executive Officer sees fit, unless otherwise indicated herein or in the Schedule of Conditions contained in each such proposed Instrument of Delegation.


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5. In exercise of the powers contained in Section 20 and 34(23) of the

Development Act 1993, the powers and functions under the Development Act 1993 and the Development Regulations 2008 contained in the proposed Instrument of Delegation (attachment 24 of this report) are hereby delegated this 24th day of January 2017 to the person occupying the office of Chief Executive Officer, subject to the conditions or limitations indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Development Act 1993. Such powers and functions may be further delegated by the Chief Executive Officer as the Chief Executive Officer sees fit and in accordance with the relevant legislation unless otherwise indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Development Act 1993.

6. In exercise of the powers contained in Section 20 and 34(23) of the Development Act 1993 the powers and functions under the Development Act 1993 and the Development Regulations 2008 contained in the proposed Instrument of Delegation (attachment 25 of this report, as amended) and which are specified below are hereby delegated this 24th day of January 2017 to the Council’s Development Assessment Panel, subject to any conditions specified herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Development Act 1993. • Section 33 • Section 33(3) • Section 35(1)(b) and (c) • Section 35(2) • Section 35(3)(a) • Section 37(1)(a) and (b) • Section 37(5)(a) • Section 37(6) • Section 37AA(2)(e) • Section 37AA(4) • Section 37A(1) • Section 37A(2)(b) • Section 37A(5) • Section 37A(6) • Section 38(3a)(b) • Section 38(10)(a) and (b) • Section 38(11) • Subsection 38(17) • Subsection 38(18) • Section 39(2) • Section 39(2b)(d) • Section 39(3)(b) • Section 39(3a) and (3b) • Section 39(4)(a) and Section 39(5) • Section 39(4)(b) and Section 39(5) • Section 39(4)(d) • Regulation 17(3)(a) • Section 39(7) • Section 39(7)(c) and (d)


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• Section 39(7a) • Section 39(8) • Section 41(1) • Sections 42(1) and (3) • Section 42(4) • Section 42(6) • Section 42(8)(b) • Section 49(4a) • Section 49(5) • Section 49(9) • Section 49A(4a) • Section 49A(5) • Section 49A(9) • Section 50(1) • Section 50(3) and 50(2)(d) • Section 50(3a) • Section 50(11) • Section 50A(5)(c) and (d) • Section 50A(5) • Section 52A(2)(a) • Section 57(2e) • Section 57A(8) • Regulation 15(1)(c) • Regulation 15(8) • Regulation 15(11) • Regulation 15(12) • Regulation 16(1) • Regulation 16(2) • Regulation 17(3) • Regulation 17(4) • Regulation 17(6) • Regulation 18 • Regulation 20(4) • Regulation 20(5) • Regulation 24(1) • Regulation 25 • Regulation 27(1) • Regulation 29(1) • Regulation 29(2) • Regulation 30(1) • Regulation 30(4) • Regulation 31A(6)(b) • Regulation 31A(6) • Regulation 51(4) • Regulation 52(1) • Regulation 53(1) and (2) • Regulation 53(4) • Regulation 53(6) • Regulation 54(1) • Regulation 55(1) • Regulation 55(2) • Regulation 55(4)


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• Clause 1 of Part 1 to Schedule 9 of the Regulations • Clause 2(1)(g) of Part 1 to Schedule 9 of the Regulations • Sub-paragraphs of Clause 3 of Part 1 to Schedule 9 of the Regulations • Clause 5 of Part 1 to Schedule 9 of the Regulations • Clause 11 of Part 1 to Schedule 9 of the Regulations • Clause 17 of Part 1 of Schedule 9 to the Regulations • Clause 21 of Part 2 to Schedule 9 of the Regulations

7. In exercise of the powers contained in Section 91 of the Food Act 2001, the powers and functions under the Food Act 2001 contained in the proposed Instrument of Delegation (attachment 26 of this report) are hereby delegated this 24th day of January 2017 to the person occupying the office of Chief Executive Officer (‘the head of the enforcement agency’ for the purposes of the Food Act 2001), subject to the conditions or limitations indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Food Act 2001. Such powers and functions may be further delegated by the Chief Executive Officer as the Chief Executive Officer sees fit and in accordance with the relevant legislation unless otherwise indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Food Act 2001.

8. In exercise of the power contained in Section 9 of the Supported Residential Facilities Act 1992, the powers and functions under the Supported Residential Facilities Act 1992 contained in the proposed Instrument of Delegation (attachment 27 of this report) are hereby delegated this 24th day of January 2017 to the person occupying the office of Chief Executive Officer, subject to the conditions or limitations indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Supported Residential Facilities Act 1992. Such powers and functions may be further delegated by the Chief Executive Officer as the Chief Executive Officer sees fit and in accordance with the relevant legislation unless otherwise indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Supported Residential Facilities Act 1992.

9. In accordance with the Instrument of General Approval and Delegation to Council dated 22 August 2013 from the Minister for Transport and Infrastructure (the ‘Instrument’) the Council authorises the following person(s) pursuant to Clause A.7 of the Instrument to endorse Traffic Impact Statements for the purposes of Clause A of the Instrument provided that such person(s) shall take into account the matters specified in Clause A.7 of the Instrument in respect of Traffic Impact Statements:

a. Sam Dilena 10. In accordance with Clause A.7 of the Instrument, the Council is of the

opinion that the following person(s) is/are experienced traffic engineering practitioner(s) for the purposes of preparing a Traffic Impact Statement as required by Clause A.7 of the Instrument:

a. Sam Dilena


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11. In exercise of the power contained in, and in accordance with, Clause G.1

of the Instrument, the power contained in Section 33(1) of the Road Traffic Act 1961 and delegated to the Council pursuant to Clause G of the Instrument and contained in the proposed Instrument of Subdelegation (attachment 28 of this report) is hereby sub-delegated this 24th day of January 2017 to the person occupying the office of Chief Executive Officer of the Council subject to:

(i) the conditions contained in the Instrument; and (ii) any conditions contained in this Resolution or in the Instrument of

Subdelegation; and (iii) the creation of a separate instrument in writing reflecting such

subdelegation under the Instrument and this Resolution. 12. In accordance with Clause E.2 of the Instrument, the Council is of the

opinion that the following person(s) has (have) an appropriate level of knowledge and expertise in the preparation of traffic management plans:

a. Sam Dilena b. Scott Reid

13. In exercise of the power contained in Section 93 of the Fire and Emergency Services Act 2005 the powers and functions under the Fire and Emergency Services Act 2005 contained in the proposed Instrument of Delegation (attachment 29 of this report) are hereby delegated this 24th day of January 2017 to the person appointed Fire Prevention Officer of the Council under the Fire and Emergency Services Act 2005 subject to the conditions or limitations indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Fire and Emergency Services Act 2005. Such powers and functions may be further delegated by the Fire Prevention Officer as the Fire Prevention Officer sees fit and in accordance with the relevant legislation unless otherwise indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation under the Fire and Emergency Services Act 2005.

14. In exercise of the power contained in Section 44 of the Local Government Act 1999 the powers and functions under the Local Government Act 1999 contained in the proposed Instrument of Delegation to Committees (attachment 30 of this report) are hereby delegated on this 24th day of January 2017 to the Corporate and Community Services Committee, the Infrastructure and Environmental Services Committee and the External Funds Committee in accordance with the terms in that Instrument, and subject to any conditions specified herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation to Committees under the Local Government Act 1999.

CARRIED UNANIMOUSLY


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Item 8.8 – Governance Audit and Terms of Reference for Council Committees and Working Groups (CC13/355) Moved by Cr Shackley Seconded by Cr Symes Motion No: 2017:01:09

That Council: 1. Notes the Governance Audit Report and the recommendations contained

within. 2. Notes the Actions from Recommendations report. 3. Notes as per the resolution of Council at its meeting on 24 November 2015,

that the following Section 41 Committees are to be subject to Part 2 of the Local Government (Procedures at Meetings) Regulations 2013:

a. Corporate and Community Services Committee b. Infrastructure and Environmental Services Committee

4. Adopts the new Terms of Reference for: a. Audit Committee b. CEO Performance Management Panel c. Corporate and Community Services Committee d. Elderly Centre Advisory Committee (as amended) e. External Funds Committee f. Gawler Heritage Collection Committee g. Gawler Youth Advisory Committee h. Infrastructure and Environmental Services Committee i. Gawler Urban Rivers Biodiversity Working Group j. Reconciliation Action Plan (RAP) Working Group

CARRIED UNANIMOUSLY

Item 8.9 – Revocation of Confidential Item – NAWMA Endorsement of Independent Chair (CC10/2480) Moved by Cr Nicolson Seconded by Cr Hughes Motion No: 2017:01:10 That Council notes the revocation of the confidentiality order made within Motion No’s. 2015:09:366, 2016:04:160 and 2016:11:488 for Item No. 15.2 Northern Adelaide Waste Management Authority – Endorsement of Independent Chair report at the Council meeting held on 22 September 2015.

CARRIED UNANIMOUSLY


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Item 8.10 – Monthly Finance Report – December 2016 (CC16/960) Moved by Cr Hughes Seconded by Cr Nicolson Motion No: 2017:01:11 That Council notes the Monthly Finance Report as at 31 December 2016.

CARRIED UNANIMOUSLY

1. Recommendations from Committees INFRASTRUCTURE & ENVIRONMENTAL SERVICES COMMITTEE – RECOMMENDATIONS 9.2 7.3 Town of Gawler Signage

Moved by Deputy Mayor Tooley Seconded by Cr Symes Motion No: 2017:01:12

That Council adopts the recommendation from the Infrastructure & Environmental Services Committee made at item 7.3 of the meeting of that Committee meeting held on 6 December 2016, being:

Motion No: IES:2016:12:64 That the Infrastructure and Environmental Services Committee recommends to Council that:- 1. Council approves staff to facilitate the upgrade of:-

a. All existing business signs within Gawler in consultation with relevant business owners.

b. The existing Service Club structures within Gawler, in consultation with Service Club members.

2. Council staff investigate and prepare a strategic Business Signage Policy. A draft of which is to be presented back to this Committee.

CARRIED

9.3 7.4 Town of Gawler Biodiversity Management Plan Motion No: IES:2016:12:65 This motion was ratified at the Council meeting held on 13 December 2016.


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9.1 Motions for Noting

Moved by Cr Symes Seconded by Cr Hughes Motion No: 2017:01:13 That Council notes the adopted Motions from the Infrastructure and Environmental Services Committee made under Delegated Authority at the meeting held on 6 December 2016, being: 7.1 Appointment of Deputy Chair to Infrastructure and Environmental Services Committee (CC16/140) Motion No: IES:2016:12:62 That Cr Hughes be appointed Deputy Chair of the Infrastructure and Environmental Services Committee until the Council meeting held in November 2017.

7.2 SA Power Networks Line Clearance Presentation Motion No: 2016:12:63 That:- 1. The SA Power Networks Line Clearance presentation report be noted. 2. Council staff work with SA Power Networks to prepare a partnership

agreement for Tree Maintenance. A draft of which is to be presented to this committee for consideration.

7.5 Unsightly Premises Update Motion No: IES:2016:12:66 That the Infrastructure and Environmental Services Committee note:- 1. The progress in the reduction of the number of properties deemed to

be unsightly, from 10 to 8. 2. An update report be presented to a future Committee meeting

regarding the progress of future actions on unsightly properties.

CARRIED UNANIMOUSLY


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9.4 7.6 Southern Gateway Entrance Statement Update

Moved by Deputy Mayor Tooley Seconded by Cr Nicolson Motion No: 2017:01:14

That Council adopts the recommendation from the Infrastructure & Environmental Services Committee made at item 7.6 of the meeting of that Committee meeting held on 6 December 2016, being: Motion No: IES:2016:12:67 That the Infrastructure & Environmental Services Committee recommends to Council that Council: 1. Approve the construction of the Southern Gateway Entrance

Statement. 2. Engage Mr Greg Johns as the Artistic Consultant and authorise the

Chief Executive Officer to source the sculpture fabrication, delivery and installation from a sole supplier, in accordance with the Procurement Policy.

3. Notes the project will have an overall cost estimated at $361,000 of which Council will allocate $25,000 in kind assistance. It is noted that all of the project funding will be sourced from the Southern Urban Areas Community Fund and thus will not have any material financial consequence on Council.

4. Make relevant provisions for expenditure to occur in this regard totalling $361,000 within the 2016/17 Budget.

5. Continue to liaise with Renewal SA and Lanser Communities to finalise legal agreements to utilise land for the Southern Gateway Entrance Statement project.

6. Authorise the Mayor and Chief Executive Officer to sign and apply the common seal of Council to all the relevant documents pertaining to the Southern Gateway Entrance Statement project as required.

7. Support the removal of non-significant and non-regulated trees along the Main North Road corridor required to facilitate this project.

8. Support staff pursuing further information on the undergrounding of powerlines adjacent the sculpture on the eastern side of Main North Road.

9. Consider as part of the 2017/18 Budget deliberations an ongoing $5,000 budget allocation for maintenance of the sculptures.

CARRIED UNANIMOUSLY


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9.5 7.7 Council Standards and Requirements for Land Development/Land Division

– Update Report

Moved by Cr Hughes Seconded by Cr Shackley Motion No: 2017:01:15

That Council adopts the recommendation from the Infrastructure & Environmental Services Committee made at item 7.7 of the meeting of that Committee meeting held on 6 December 2016, being:

Motion No: IES:2016:12:68 That the Infrastructure and Environmental Services Committee recommend to Council that:- 1. Feedback received from Elected Members be noted and considered by

staff when updating the Standards and Requirements for Land Development/Land Division Guidelines document.

2. The draft updated Standards and Requirements for Land Development/Land Division Guideline be presented to the Infrastructure and Environmental Services Committee in the near future.

CARRIED UNANIMOUSLY


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GAWLER HERITAGE COLLECTION COMMITTEE - RECOMMENDATIONS 9.6 Item 4.1 – Business Arising from Minutes

Moved by Cr Shackley Seconded by Cr Koch Motion No: 2017:01:16

That the Gawler Heritage Collection Committee meet Thursdays monthly, as per the schedule. (Attachment 1)

CARRIED UNANIMOUSLY

9.7 Item 4.2 – Business Arising from Minutes

Moved by Cr Shackley Seconded by Cr Hughes Motion No: 2017:01:17

That Council adopts the recommendation from the Gawler Heritage

Collection Committee made at item 4.2 of the meeting of that Committee meeting held on 9 December 2016, being:

Motion No: GHCC:2016:12:43 That the Gawler Heritage Collection Committee recommends to Council that the proposed organisational structure from Schumann & Associates be included in the minutes.

CARRIED UNANIMOUSLY

9.8 Item 5.1 – Gawler Civic Centre - Cultural Heritage Business Model

(CC15/626)



Collection Committee made at item 5.1 of the meeting of that Committee meeting held on 16 January 2017, being:

Motion No: GHCC:2017:01:04 That the Gawler Heritage Collection Committee recommends to Council that a significant and ongoing communications strategy be created (in conjunction with the newly appointed Manager Business Enterprises) as soon as possible in regards to the Gawler Connect/Civic Centre.

CARRIED UNANIMOUSLY


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(CC15/626)




Motion No: GHCC:2017:01:05 The Gawler Heritage Collection Committee recommends to Council that the Committee suggests that input from the new Manager of Business Enterprises is a vital part of the decisions that need to be made.

CARRIED UNANIMOUSLY

9.10 Item 5.1 – Gawler Civic Centre - Cultural Heritage Business Model (CC15/626)




Motion No: GHCC:2017:01:06 The Gawler Heritage Collection Committee recommend to Council that: 1. The comments of its members related to the Gawler Civic Centre

Cultural Heritage Centre Management and Activities Plan be noted. 2. The Committee requests that elected members of the Committee

provide a summary of the main themes of discussion for future Council workshops and meetings in consultation with community Committee members.

3. The themes include structure and naming of the Cultural Heritage Centre, opening hours, role of volunteers, use of Gallery and Research Area for other uses, overall Management Structure, avoiding exclusive partner groups’ lists and avoiding a prescriptive timetable.

CARRIED UNANIMOUSLY


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(CC15/626)

Moved by Cr Shackley Seconded by Cr Koch Motion No: 2017:01: 21



Motion No: GHCC:2017:01:07 The Gawler Heritage Collection Committee recommends to Council that a monthly report is prepared by staff and presented to the Gawler Heritage Collection Committee that details the current use of the Gawler Heritage Collection. This would include details of all enquiries that can and cannot be met.

CARRIED UNANIMOUSLY

10. Council Member Reports Mayor Redman reported that there are 36 oaths or affirmations being taken by people to become Australian citizens; the largest citizenship ceremony since we have been doing the Australia Day Breakfast event. The Mayor also advised that she:

a) Is attending her first meeting of the Local Government Association since being elected to the Board, tomorrow.

b) Has been appointed Chair of Metropolitan Local Government Group c) Has been appointed to the Executive Committee of the Metropolitan Local

Government Group. d) Attended the Australia Day Council awards - a range of people and

community events won awards on the night 11. Questions on Notice Nil 12. Questions Without Notice 12.1 Cr Nicolson asked a question regarding stormwater damaging the footpath on

Calton Road and the question was taken on notice.


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13. Motions on Notice Moved by Cr Vallelonga Seconded by Deputy Mayor Tooley Motion No: 2017:01:22 That: 1. Council’s representatives on the Gawler Farmers’ Market Working Group

discuss with them the benefits or otherwise of relocating from the Visitor Information Centre car park to the Town of Gawler Administration Centre car park.

2. The outcome of those discussions be reported back to a future Council meeting.

CARRIED

14. Motions Without Notice Nil The Mayor, with approval of two-thirds of the members present suspended the meeting procedures pursuant to the Local Government (Procedures at Meetings) Regulations 2013, for a period sufficient to allow a short refreshment break and will resume at the discretion of the Mayor. 8.49pm meeting procedures suspended 8.57pm meeting procedures resumed


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15. Confidential reports Item 15.1 – Gawler River Floodplain Management Authority - Lower Gawler River Flood Mitigation Report (CC16/138) Moved by Cr Vallelonga Seconded by Cr Nicolson Motion No: 2017:01:23 That: 1. Pursuant to Sections 90(2) and 90(3)(g) of the Local Government Act 1999

(the Act), the Council orders that the public be excluded from attendance at that part of this meeting relating to Item 15.1, excepting the following persons: • Chief Executive Officer • Manager Development, Environment & Regulatory Services • Acting Manager Infrastructure & Engineering Services • Manager Library & Community Services • Manager Finance & Corporate Services • Minute Taker to enable the Council to consider Item 15.1 in confidence on the basis the Council considers it necessary and appropriate to act in a meeting closed to the public (excepting those persons listed above) in order to receive, discuss or consider in confidence the following information or matter relating to Item 15.1:

(g) matters that must be considered in confidence in order to ensure that

the council does not breach any law, order or direction of a court or tribunal constituted by law, any duty of confidence, or other legal obligation or duty;

2. Accordingly, on this basis, the principle that meetings of the Council

should be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.

CARRIED UNANIMOUSLY

9.04pm there were no members of the public in the Conference Room 9.05pm confidential session commenced


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Moved by Cr Shackley Seconded by Cr Koch Motion No: 2017:01:24 - kept in confidence Moved by Deputy Mayor Tooley Seconded by Cr Nicolson Motion No: 2017:01:25 That: 1. Pursuant to Section 91(7) of the Local Government Act 1999 (the Act), the

Council orders that the following document(s) (or part) shall be kept confidential, being document(s) (or part) relating to a matter dealt with by the Council on a confidential basis under Sections 90(2) and 90(3)(g) of the Act: • The minutes of item no. 15.1 of 24-01-2017 • The written report item no. 15.1 of 24-01-2017 • All Attachments to the written report item no 15.1 of 24-01-2017

on the grounds that the document(s) (or part) is: (g) matters that must be considered in confidence in order to ensure that

the council does not breach any law, order or direction of a court or tribunal constituted by law, any duty of confidence, or other legal obligation or duty.

2. Pursuant to Section 91(9)(c) of the Act, the Council delegates to the Chief

Executive Officer the power to revoke this order (or part thereof) at any time, and directs the Chief Executive Officer to advise the Council of the revocation of this order as soon as possible after such revocation has occurred.

CARRIED UNANIMOUSLY

9.19pm confidential session concluded


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Item 15.2 – Recommendations from Chief Executive Officer Performance Management Panel (CC10/2267) Moved by Cr Seconded by Cr Motion No: 2017:01: That: 1. Pursuant to Sections 90(2) and 90(3)(a) of the Local Government Act 1999

(the Act), the Council orders that the public be excluded from attendance at that part of this meeting relating to Item 15.2, excepting the following persons: • Chief Executive Officer to enable the Council to consider Item 15.2 in confidence on the basis the Council considers it necessary and appropriate to act in a meeting closed to the public (excepting those persons listed above) in order to receive, discuss or consider in confidence the following information or matter relating to Item 15.2: (a) information the disclosure of which would involve the unreasonable

disclosure of information concerning the personal affairs of any person (living or dead);

Specifically, the present matter relates to information pertaining to the personal affairs of Town of Gawler’s Chief Executive Officer, Henry Inat. The disclosure of this information would be unreasonable because it relates to the Chief Executive Officer’s performance and employment conditions.

2. Accordingly, on this basis, the principle that meetings of the Council

should be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.

LOST

CARRIED CARRIED UNANIMOUSLY

There were no members of the public in the Conference Room. 9.20pm Mr Viney, Mr Goss, Mr Horwood, Ms Findlay and Mrs Haynes left the Conference Room. 9.22pm confidential session commenced


24 JANUARY 2017

Page 23 of 24 ……..…………

Initials

Moved by Deputy Mayor Tooley Seconded by Cr Koch Motion No: 2017:01:27 - kept in confidence Moved by Deputy Mayor Tooley Seconded by Cr Symes Motion No: 2017:01:28 That: 2. Pursuant to Section 91(7) of the Local Government Act 1999 (the Act), the

Council orders that the following document(s) (or part) shall be kept confidential, being document(s) (or part) relating to a matter dealt with by the Council on a confidential basis under Sections 90(2) and 90(3)(a) of the Act:

• The minutes of item no. 15.2 of 24-01-2017 • The written report item no. 15.2 of 24-01-2017 • The minutes of item no. 14.1 of 15-12-2016 • The written report item no. 14.1 of 15-12-2016

on the grounds that the document(s) (or part) is:

(a) information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead);

Specifically, the present matter relates to information pertaining to the personal affairs of Town of Gawler’s Chief Executive Officer, Henry Inat. The disclosure of this information would be unreasonable because it relates to the Chief Executive Officer’s performance and employment conditions.

2. This order shall operate for a period of 12 months unless revoked earlier

by Council and will be reviewed at least annually in accordance with the Act.

CARRIED

9.45pm confidential session concluded 16. Close Meeting closed at 9.47pm 17. Next Ordinary Meeting Tuesday 28 February 2017 commencing

7:00pm


24 JANUARY 2017

Page 24 of 24 ……..………… ……………… Chair Date

Confirmed at the meeting held on ….

ATTACHMENT 1

Gawler Heritage Collection Committee Meeting dates for 2017

Monday 16 January 4:00pm Thursday 9 February 4:00pm 9 March 4:00pm 13 April 4:00pm 11 May 4:00pm 8 June 4:00pm 13 July 4:00pm 10 August 4:00pm 14 September 4:00pm 12 October 4:00pm 9 November 4:00pm 14 December 4:00pm

Documents

MINUTES OF COUNCIL MEETING FOR THE TOWN OF …...Jan 24, 2017 · HELD 24 JANUARY 2017,CONFERENCE ROOM, TOWN OF GAWLER ADMINISTRATION CENTRE . 43 HIGH STREET, GAWLER EAST, COMMENCING