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MINUTES OF THE FIRST M EETING OF FINANCE COM MITTEE

The Firs t mee t ing of th e Finance Committee of INFLIBNET Centre was held inthe off ice o f t he UGC, New Delh i on 26th September, 1996. The followingwere present.

1. Prof. Yash Pal. In the Chair2. Shri G.D. Sharma , Secretary, UGC Member3 . Shri P. Bhat ia, Financ e Adviso r,UGC Member4 . Shri Pramod Kumar, Director, INFLIBNET Centre Member5. Shri C.K . Shah, Adminis tra ti ve Officer- IH Non -Member Secreta ry

The Following members could not attend the meeting.

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1. Shri Pramod Kale,2 . Shri R.P. Gangurde3. Shri S.M. Salgar

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Dr. P.S. Rajput, Join} Secre tary, U.G.C., Shri R.K . Sharma, Under Secreta ry,•

U.G.C. and Shri V.S.' Dabr al, Secti on Offic er, U.G.C. attended the meeting as

invitees.

Th e item were t aken up for d iscu ssion as per t he agenda.

It em No.1 of th e Ag enda:Welcome by t he Chairman and Op ening Remarks

The Chairman, Prof. Yash Pal welc omed all the members of the committee to•

the first Fina nce Committe e meeting of the INFLIBNET Centre. He discussedsome o f th e problem s fac ed by INFLIBNET Centre and gave severalsuggestion for imp lerne nta tion of the netw ork on national and int ernationallevel to achieve t he object ive of speedy accessibili ty of informat ion by the

user.

Followi ng is the record o f discussions w hich took place in

t he mee ti ng.

1. It was decided that hell' of countrywide class room shou ld be taken formaking video programme for t raining. The programme should includ evisit to some good inform ation centres and libraries like Centre forEnv ironment, New Delhi, Space Applications Centre, etc. For mediabased training programmes, producers can be hired and technica l inputscan be provided by INFLIBNET.

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2 . Prof. Yash Pal wa s co nc erned that exc hange o f informat ion amongs tinst itut ion s is ye t to star t . He also'suggested that the UGC Centres andthe universit ies who have been computerised should play active role inthe process of informat ion exchange. NCSI, SNDT, and M S Universitycentres created for this pur pose should be given a mandate to providenec essary services .

3 . It was decided that INFLIBNET should have an Ad visory Committee w iththe following as members :

,

(1) Shri Pramo d Kale(2) Pro f. Gov ardan M eht a, Vice Chancellor,

Hyderabad University(3) Pro f. Kimbhave, IUCAA(4) Prof. Gurtu, TIFR"(5) Dr. T.B. Rajashekar, NCS I(6) One concerned person from Sarda r Pat el Inst itute of Social

& Econ omic"Research,

A meeting o f t he committee should be called at an early date.

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4.

5.

6.

7.

A meeti ng of enthusiastic University Librarians or responsible officersfrom 30 ou t of the 54 unive rsities, who have been given gran ts , shou ld"be arrange d t o fi nd ou t their administrative and other techn icalprob lems to organise he lp for early implement at ion. INFLIBNET shouldw rite an exciting letter to the universiti es indicating the purpose of theproposed meetin g.

\Arrangements to t ie up wi th all t ypes of academic in st itut ions should bf( ';wo rk ed out for sharing o f inform ation and resourc es especially w ithscien ti fic depart ments . If nece: sarv, a policy decision should beobt ained to involve all kinds o f R& D inst itu t ions in INFLIBNET to make iteffec t iv e.

Annual Reports o f all the Government Department s should be col lec tes,scanned and put on computer at INFLHlNET.

Decision to start Regional Centres w as de ferred because it w ill includelot o f infrastructural and administr at ive expenses, It w as suggestedthat same money cou ld be ut ilised for establishing resource centres andVSAT netw ork . A network o f at least 20 VSAT sh ould be establishedfor sharing information and resource by next ye ar.

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8 . Sec re tary was requ e sted to s end a circular to all the universi tie s toens ure th at all synops es o f d issertat ions are sent to lNFLIBNET as a

rule.

9 . To a suggestion that all the important circu lars, schemes, scholarshipno tices should be put on INFLIBNET, Secre tar y agre ed t o in form allconcerned in UGC t o send t hese in format ion documents to INFLI BNET

Centre.

10 . Secretary, UGC wanted INFLI BNET Centre to develop U.G.C. ' Library topar ticipate in INFLI BNET. Th is libra ry should be developed as a modellibrary. INFLIBNET shou ld in stall necessary computers for access todata at UGC to provide good v isibil it y to INFLIBNET efforts in v iew oflarge numb er of visitors. It w ill also help them to get the required

" .infor mation from UGC.

Item No.2 of th e Ag enda ":Creation of posts 1997-98

The com mittee sc rut inise d and approved follow ing sev en scientific posts in

the scales shown be low:- --Designatio n

1. Scient ist - D2. Scienti st - C3 . Scient ist - B4 . STO-I

Scale o f Pay

3 70 0- 500 03000-45002 200-400020 00-3 50 0

No. of Posts

2221

"Three administ rat iv e posts in the foll ow ing grades w ere also approved.

Designation

1. Private Secreta ry2. Office A sst .3. Helpe r

..Scale of Pay

20 00-350014 00-260 0750 -9 40

No. of Pos ts

111

In addi tio n to abov e posts, it w as decid ed to hav e at least tw o add itionalconsultants in the area of hum anities, social scienc e.; and science ontemporary basis t o be hired for t w o years at a t ime.

As regards the post o f aw ork should be got done

. problems.

sweep er, the committ eeonly on contract basis

re c om mended that theto avoid administrative

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For all these posts, the Director was requested to make specific propo salsfor examin ation by the Chairman, Finance Committee.

Item No.3 of the Agenda :Revised Es timate for 1996-9 7 and Budg et Estimat e for 1997-98 .

The committee considered the revis ed budget estimate proposed for Rs.250lakhs (Annexure) and suggested t o restrict it to Rs .200 lakhs , for the timebeing, in view of financial constraints . The committee also agreed to retainthe proposal of Pa rt " in full i.e. Rs. B6.50 lakhs for INFlI BNET Ce~tre

ac tivities a nd ag reed that the adjustmen t could be effected in Part-I o f theGrants to be provided to the Universities, if necessa rv, As the Activitiesproposed fo r th e Univers ities are a lso important, the members felt that UGCmay try to rais e th e Revised Es timate to at least Rs .22 5 lakhs subject to,availability of mo re funds in the revis ed budget.

'0.&As regards th e Budget Estimate, for 97-9B, it was agreed to ret arn

Rs.633. 17 lakhs for t.h_e. pr esent. . However, this will be review ed at theappropriate time depending upon fu nds made available 'by HRD to UGC...Item No.4 of the Agen da :Retireme nt o f Shr i a.p. Arora , Scien tist· G

The committee took not e of re tirement of Sh ri a.p. Arora . Shri P. Bhat ia,EA . remarked that such item ne ed not be put up to Finance Committeeunless it has any financia l implication.,

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The meeting end ed with vote of thanks to Chair.

..Prepared by Approved by

\G\~~'C.K. ShahNon-Member Sec retarvFC, INFlI BNET

. D~.<:eth. \ .-t.S~ 4·, ."· 1 6

Prof. Yash PalChairmanFC, INFlI BNET

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15UVU'~T l<'~~ Ull<.mvl~l"T

(SUMMARY)

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(Rs . in Lakhs

:

He a d of Account Budg e t Rev ised . BudgetAllo c a tion Es tima t es Estima t e s

1 99 6 - 97 1 9 96-97 1 9 9 7 - 98

PART- I : GRANT -IN-AID TOUNIVERSITI ES

Non - Rec. g r ant t-o university 97 .5 0 97.50 ' 1 92 . 5 0l i b r a r i e s fo r c o mput e risa t i o n

Re curring gra n t t o univers i t y 2 6 .61 16 .0 0 13 3 . 5 0l i b r ar i e s

Non -Re c . gra n t t o univers ity.,

1 8 . 75- - - -l ibrarie s t o a c t as ORCs

Recu r r i ng gra n t t o uh i v e r si t y 4 . 50l ibrar i e s t o a c t as .DRCs .

SUB TOTAL 1 2 4 . 11 113.5 0 3 ·l 5 . 25

PART- II . I NFLI BNET CENTRE. . .-.ACTI VI TI ES..

A . REVENUE ACCOUNTSEs t ablishment Expens es 4 9 . 65 4 7 . 66 1 0 0. 0 6Tr a in ing 1 0 . 00 1 0. 0 0 14.5 0Ne t wor k Ser v ice s & f aci l it.i e s 8 .50 3 .4 4 1 2 . 5 0Build i ng 8.00 8 .00 1 0. 00R & D Ac t ivi ties 0. 0 0 0. 0 0 2 . 00Con t i ngen c y 0. 00 0 . 00 1 5 . 00

B . CAPITAL AC COUNTS 22 .35 1 7 .4 0 75 . 00.SUB TOTAL 98 .5 0 86 . 5 0 229. 06

PART- I I I : REGI ONAL CENTRES

A. REVENU E ACCOUNTS 8 .93 0 .00 1 7 . 8 6

B. CAP I TAL ACCOUNTS 1 8 . 5 0 0. 00 37 . 00

SUB TOTAL 2 7 . 43 0 .00 5 ·1. 8 6

GRAND TOTAL 250 . 01 200 . 00 63 3 .1 7

13UDGET BREAK-UP OF PART II

(STATEMENT OF EXPENDITURE UNDER VARI OUS BUDGET HEAD SFOR INFLIBNET CENTRE)

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( Rs in l Jk hs ).

HC Ol d o f Ac: c: oun t Budget Exp . vpt o Es t ;~J ted E~~s . S Ullgc <; t e~ (Jud ge t

96 -97 3 1. 08 . 1996 Sep t.96 ·HolIr.97 rev i sed Es tirna t e

(A ) ( 8) te) bud ge t 96 ·97 97- 90

A . REVEN UE A CC OUNTS

Es t :lbl i s hroco t Expcns cs.Sat ..r v :. -; ) Exis t i ng St a ff 24.3 8 7. 83 16.5 5 24 .38 31. 32

i i ) Add itiona l Staff Pro jec ted 5.27 0.00 0.00 0.00 13.17

Staff l oans ..; ) Scoote r 0 . 00 0 .00 0. 50 ),l.50 1. 00

ii) H.B.A• 0.00 0.00 0 .00 0.00 8 .00.i i i jt. ea sed r e s ; den t i a l · 0. 00 0.00 0.00 0.00 9.27.

aecornnodi.l t ion ,Tra vell ing Expenses . 3 . 00 1. 88 1. 12 3. 00 6. 00

Mai n t enance o f Bui l d ing 2. 15 0.38 1.77 2. 15 4. 00

Of f i ce Expense s 10 . 30 5 . 15 7 .69 12. M 15. 50

Recruitment Expenses 1. 50 0.70 0. 80 1.50 4. 00. -

Cons~ble St ore &Spares 0.75- 0.50 0.70 1. 20 2. 00

Maintenance of Off ice Equip11ent 1. 05 0 .42 0 .63 . 1.05 2. 00

l ibrary (Misc.) 0 .25 0.03 0.2 2 0.25 0 . 30

Publ ica t ion 1. 00 0. 11 0 . 18 0 .2 9 1. 00

Consul ta ncy 1. 00 0.00 0.50 0.50 2.50.,.

r crct Est abl ishlrC'nt Exps , 50 .65 17. 00 30.66 1.,7.66 100 . 06

Tr:lining

·Maint enance of Ec;ui p11cnt · 1. 50 1.501. 50 0.00 2. 00

Tra ining Cours es and Semina rs 8 . 00 1. ' 1 6.59 8 .0 0 11. 50

Cons~~~b te St or es &Spa r e ~ 0.50 0 . 20 0 .30 0 .50 1. 00

Tot al Traini ng 10 . 00 1. 61 8 . 39 10. 00 1' . 50

Net work Services and

F:lc il iti cs :It Centre

O:ltabasc Ocvc l o~cnt 1. SO 0.32 1. 18 1. SO 2 .5 0

Ne tlOork ing 6. 00 0. 9' 1. 00 1. 9' 10. 00

'r ct c t I< ctwork Services !. fac. 7 . 50 1. 26 2 . HI 3 .(,1. 12.50

.- .- ...- '. '., ., \. . . '- - ' . -. '" , .' ....;

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BUDGET BREAK-UP OF PA RT II (CONTN.)

( Rs. in l .. l:: h~ )

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Oud!fc t EJl p s . upto Es t imat ed [ Jlp s . Su; ; csc cd BudgetHc.:ad o ~ Account

96-97 3 1. 06 .1 996 Sept • •96 • Hjlr . 97 r l.'v i u :d [ 'O r [ 'M Il.'

CA) (B) CC) bud;e t 96 ·97 97 ·90,

REVEt>UE ACCOUN TS ( contn . ).

Dui Id i ,.,g

Off i t ie Rent 6 .00 1.50 .r; . 50 . 6. 00 1. 2<1

Rent for add iti onal 2 . 00 0 . 00 2. 00 2. 00 2 . 80

ecce-eee.. t i on

Tot al Bui ld ing B.OO 1.50 6.50 8 .00 10.00,

R& D Act iviti e s O.DO 0.00 0.00,

0.00 2. 00

Cont ingency . • 0 .00 0.00 a.co 0 . 00 15.00· ,

TOTAL OF RE VENUE ACCOUNTS 76 .15 21.37 t.7.73 69.10 151;.06

B. CAPITAL ACCOUNTS .• . .OffiC e Equ i pnent . Furniture 0. 60 .. 0.08 0.52 0. 60 5 . 00

& Fi,;tures

l ibra ry 'Books/Journals) 0.75 0.02 0.73 0.75 1. 00

Equ ipnent f or Da tabase 8 .5 0 10. 55 3. 00 13. 55 10.00.Oevetopnent

•Computer s and Scien t ifi c 0. 00 O .O~' 0.00 0 . 00 4. 00.Equip11Cnts . .Software 2.5 0 0.51 1. 99 2. 50 5. 00.Bui ld ing Cons t ruc t ion 10. 00 0 .00 0.00 0. 00 50.CO

(Ini t iat ion) ··TOTAL OF CAP ITAL ACCOL~TS 22.35 11. 16 6 . 24 17.1.0 7S . 00

CRAHO TOTAL (REV . & CAP.) 98 .50 32.53 53 .97 86 . 50 229. 06

r~ INFLIONET CEN TRE

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BUDGET BREAK UP OF PART III

(STATnJENT OF EXl'ENDIT UlUi UNUEIl ""'UOUS UUUGET HEAn s

FOIt HCGIONA L CENTHES)

( lis in t"khs).Budgc t E.-.p s . upt c Es t i m~ t cd E.-.ps . SU; ; c!;( cd Budgct

lleod of Account 96 ·97 31. 0D.1 996 Sept.,96 • ~.:I r , 97 r eV! sec Est imat e.

CAl CB) (cl b...-:; tt 96·97 97·98

A , REVENUE A CC OUNTS

Regiona l Centre s

Sala ry 4. 08 0.00 0.00, 0.00 ."\"

Office Expenses 1. 60 0.00 0. 00 0.00 J.,'GCO' RU~s &Cons umab l es 2.5 0 0. 00 O.CO 0.00 5 . 0C!."etwor ki ng . 0. 75 0. 00 0.00 0.00 1.sa

, . . • ,

Tot:l l Revenue AccOlrIts f or • •93 0.00 0.00 0 .00 17.e6

RegiOf'l.:l t Cent r es

.B. CAPITAL AC COUNTS . -- .HINI Comput ers &So f tware 10. 00 0. 00 0. 00 0.00 20. 00

•Sci en t if i c: Equ i pncnt 6. 45 0. 00 0. 00 0.00 1 2 . ~O

Off ic e ECjU ipmcnt & Fur ni t ur e, 2. 05 0 . 00 0 . 00 0.00 (" . 10

Fixt ures

. '.t c rct c.:.p i t:l l AC: C: OlI1t s 'f or 18. 50 0. 00 O.CO 0.00 37. 00 ~

Regi on.)l Cen t r es(

-'C"-,-,,O TOTAL ( REV. & CAP. ) 27. 43 0 . 00 O.CO 0 . 00 54.56

FOQ RECIOHAl CEH TRES

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JUSTIFICATION FOR BUDGET REQUIREM ENT

PA RT-I GRANT-iN-AID TO UNIV ERSITIES

J USTIFICATION FOR REVI SED ESTIM ATES FOR F.Y. 19 9 6·9 7 :-

.r: The budge t a l locat i o n f o r the y e a r 1 9 9 6 - 97 wa s RS. 124 . 13

1 akhs f o r 15 universitie s . This i nclu de d non- recurring gra nt

t o univers i t i es f o r c omput e r is i ng t he i r l i b r a r i e s a nd r e cur­

ring grant t o univ e rsi t i e s a l ready f und e d . Th e revi s e c

es tima t e o f b udg et f or 1 9 9 6 -97 i s Rs . 113 .50 l akhs . The b reak,up o f t h i s budge t i s a s f ollows .

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(ii)

. -.Auto ma t ion of 15 unive~sity l ibrari~s

@ Rs . 6 . 5 0 lakhs pe r l i br a r y .

I

. .Recur r i ng g r ant t o 3 0 un i v e r s i t y

l ibraries who have instal l ed c omputer

systems f or Data En t ry Support and

salary o f i n f o r ma t i o n scient ist o n

ac t ua l basis.

Tota l '

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Rs . 97 . 50 l akhs

RS .16 . 00 l akhs

Rs . 11 3. 50 l akhs

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JUS TIFICllTIOH : Pl\RT-I (CONTD. )

JUSTIFICAT IO N FO R BUDGET ESTIM ATE S FOR F.Y. 1 9 9 7· 98 :.. .

The budge t est imate under t hi s he a d is Rs . 349 .25 l a khs. The

budset break up i s given below

(i) Non- recurr ing grant t o 35 addi tiona l

uni versity librarie s f o r compu teri ­

sa t ion @ Rs . 5 . 50 l a k h s pe r l i bra ry

(b e c a u s e Rs. l l a kh ha s a l ready been

provi ded a s specia l g rant f o r c o r e,

f ac il i tie s) . . '

Rs . 192 .50 l a khs

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(ii) Recur r i ng grant t o 54 univers i ty

libra r i e s f und e d up t~ March , 1 9 9 6

@Rs . 2 . 1 7 l a k h s p e r . library

(i i i ) Re c u r r i ng g ran t t o 2 0 u nivers ity

librari e s f und e d i n FY 1 996- 97

o n pro r ata bas is I

( iv) Non -Recur r i n g gra n t t o 1 5 univ e r s ity

l i braries t o a ct as ORCs @ Rs . l . 25

l a k h /lib r a r y

Rs . 1 1 7 . 20 l a khs

Rs. 16 .3 0 l a khs

.~ »,.

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Rs . 1 8 . 7 5 lakhs

(v ) Recur ring g ran t to 15 un iversity

l i b r arie s t o act as ORCs @Rs .O .3

l a k h / lib rary

Tot a 1

Rs . 4 . 50 1akhs

Rs .319 .25 lakhs

JUSTIFICATION : PMl.1·-I (CON'iD )

/ ":-. ~ -.- ./ ,,-: .. . , .... . '..

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DETA! LS OF · ABOVE GRANTS PER LI ·BRARY ARE GIVEN" BELOW : -

(i) Non -recurring g r a n t f or c omDu ter isation

1. pes + Pri n t e rs + s / w + Mode m RS. 4 . 50 l akhs

2 . S i t e p r epar a t ion ,- Rs .O . 50 l akhs

3 . Ne tworking Suppo r t - Rs . O. 50 l akhs

To t al Rs . 5 . 50 l akhs

•..

(ii) Gr ant to ac t a s DRe

1 . Non-re curring grant f o r Heavy

du t y photo-coPyin3 machine

2 . Rec ur r i ng g r a n t fo r salary of one

x erox ope r a t o r

To t al

- Rs . 1. 25 lakh s

- RS .O .30 l ak hs

- Rs . 1. 55 l akhs

( i i i )Recurr ino Gra nt t o c o mDu terised librar i e s,•

1 . Da t a entry s upport

2 . Consumable s

3 . Maintenance

4 . Sa l a r y o f one perso n

Tot a l

- RS .O. 72 l a khs

- Rs . 0 . 3 0 l a khs

- Rs . O.55 lakhs

- Rs . O.6 0 lakhs

RS . 2 . 17 l a khs