MINUTES OF THE ORDINARY MEETING OF BADBY PARISH … · d. Presentation of end of year accounts for 2014/2015 and update of 4 year forecast Cash figures had been circulated. It was

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MINUTES OF THE ORDINARY MEETING OF BADBY PARISH COUNCILHELD IN THE VILLAGE HALL AT 7.30 P.M.

ON MONDAY 13th APRIL 2015

THE FOLLOWING WERE PRESENT:

Councillors: Mr Peter Cooper (PC) (Chairman), Mrs Karen Alexander (KA) (Vice Chairman), Mr Ken Morris (KM), Mr Richard Piner (RP), Mr Mike Richards (MR), Mr Neville Snell (NS), Mr Martin Walton (MW).

Others: Mrs Sharon Foster (Clerk), District Councillor Jo Gilford, 3 x Members of the public.

001/04/15 Administrationa. To receive and approve apologies for absence

Mr Andrew Witcomb (AW) – holidayMr Gary Bell (GB) – absent without apology.

b. To approve the minutes of the ordinary meeting held on 9th March 2015The draft minutes had been circulated prior to the meeting. Proposal: To sign the minutes as a correct record of the meeting.Proposed by KM, seconded by MR. All in favour. Carried.

c. To receive declarations of interest in items on the agendaKA and KM declared interests in item 006/04/15k as Village Hall Management Committee members.

d. To consider any dispensation requestsNone.

e. To update re Parish Council election for 7th May 2015PC confirmed that 9 nominations had been received, all of whom were duly elected. Thanks for their contributions went to KM and GB, who have not stood in the election.

f. To update re Annual Parish Meeting to be held on 17th April 2015Arrangements are now in place for the meeting. All were encouraged to attend.

g. To arrange review of policy documents, Standing Orders and Transparency CodeA meeting will be held on Monday 20th April at 10.00am.

002/04/15 Matters arising from the minutes (for information only)a. PC and KM will be unable to attend the Town & Parish Councils Meeting due to take

place in June. Alternatives and questions to be raised to be agreed at the next meeting.

b. It was reported that the recent planning application for Badby Lodge Farm will not be going to committee. Discussion took place regarding the need for updated information on the application to be re-submitted to the Parish Council for consideration and comment where planning policies can be quoted. A specific request should be made for the application to go before the planning committee.

003/04/15 Public Participation (1)a. It was noted that the new Council will need to update documents for the website.

b. The CPRE Planning Roadshow on 4 June was bought to the attention of the Parish Council.

004/04/15 Financea. Income received

£ 0.24 HSBC Interest (Mar)£185.00 Burial and headstone fees - Barker

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b. Payments for approvalCheque no

Payee Details Amount(£)

+VAT(£)

Cheque Total (£)

Authority

329 S Foster Salary and benefits 339.65 O.OO 339.65 LGA 1972 s112330 S Foster Expenses 23.15 O.OO 23.15 LGA 1972 s112331 Aylesbury

MainsStreetlight repairs 65.6O 13.12 78.72 PCA 1957

- DDC Rates bill for cemetery O.OO O.OO O.OO LGA 1972 s214332 CPRE Membership 36.OO O.OO 36.OO LGA 1972 s112333 EON Electricity 117.87 23.57 141.44 PCA 1957334 NCALC Subs

2015/16 audit314.51155.00

O.OO 469.51 LGA 1972 s112Acc & Audit Regs

Proposal: To approve all cheques for payment. Proposed by MW, seconded by MR. All in favour.

c. To note bank balancesAs at 31st March 2015 HSBC current a/c £ 5,210.30

HSBC deposit a/c £ 5,007.57 £10,217.87Uncashed cheques £ 402.91Available funds £ 9,814.96

d. Presentation of end of year accounts for 2014/2015 and update of 4 year forecastCash figures had been circulated. It was noted, however, due to expected commitments, the figures are not comparable to monies available. It was agreed that accrued figures be shown and the revised 4-year forecast reviewed at the next meeting.

e. Completion of Sections 1 and 2 of Annual Return for 2014/2015Both Sections of the Annual Return were presented.Proposal: to approve and sign Sections 1 and 2 of the Annual Return for 2014/2015.Proposed by: KA, seconded by MR. All in favour. Carried.

f. Report of changes in Deemed Contract rates by EONThe Clerk reported a significant increase in charges due to be implemented by EON. However, NCALC had taken up the matter on behalf of all Parish Councils and will report back.

g. To consider request from Badby PCC for funding towards costs of repairingchurch clockDiscussion took place regarding the request. It was agreed that further discussion take place at the May meeting once the definitive end of year balances are available.

005/04/15 Planninga. Applications receivedApplication No

Description of Development Location of Development

Comment

DA/2015/0155 Construction of new building for the provision of 17 bedroom complex and continuing care facility, with associated works, including restoration (repair and maintenance) of the garden wall

Badby Park LimitedBadby Road West, Daventry NN11 4NH

Support. Proposed by MR, seconded by KA. All in favour. Carried.

DA/2015/0156 Listed Building Consent for restoration (repair and stabilisation) of garden wall, associated with proposal to construct new 17 bedroom complex and continuing care facility

Badby Park LimitedBadby Road West, Daventry NN11 4NH


DA/2015/0210 Construction of detached garage (revised scheme)

Bridge House, Daventry Road, Badby

No objections. Proposed by MR, seconded by KA. All in favour. Carried.

b. To note non-Material Amendment/Permitted Development applications lodged with DDCNone.

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c. To receive a report on meeting with DDC on Housing Land Supply and subsequent publication of 5 Year Housing Land Availability as at 01.04.15Parish Councillors had met DDC to discuss Housing Land Supply which has now been updated and shows DDC having adequate provision. However, this is open to challenge by developers which, in the absence of DDC's Local Plan, makes a Neighbourhood Plan essential. It had been indicated that the Local Plan might not be in place for 2 years.Due to restraints on resources, the planned Conservation Area Review will not be taking place in the near future.

d. To receive a report from the Vision for Badby Group on the production of a Neighbourhood PlanA meeting has taken place and sub-committees created. Progress is ongoing.

e. To report on meeting with Steven Merricks of Whetherdays nurseryFollowing a meeting, it was noted that Mr Merricks is in the process of clearing the site of rubble as agreed with DDC and there was no suggestion that the land is being prepared for development. The nursery is currently only open at weekends with a view to opening more days in the future.

f. To consider DDH proposal for ex-garages site on Pound LaneDue to illness, Dyane Pike of DDH had been unable to attend the meeting. The matter was therefore deferred to May.

g. To receive update on planning issues at Tall Trees, BadbyThis matter is to be further monitored and so was deferred to the May meeting.

h. To consider appeals receivedNone.

006/04/15 Ongoing businessa. Cemetery

The working party had done a lot of work and thanks went to those who had taken part. The gate will be cleaned and a noticeboard erected for the notices.MR reported that the mowing of the churchyard has now been arranged for this year.

b. Provision of defibrillatorKM reported that the grant has been approved. KM will look into what container is required.

c. GreensTo receive report on objection to village green registration on StonewayPC has received a response from NCC on the definition of the area of the Green which he will discuss with the resident concerned.To consider proposed works on The Green in relation to Empowerment Grant FundingPC will progress the matter.To consider replacement of storm damaged bus shelterQuotes will be available for the May meeting.To consider repair of vehicular damage caused to The GreenIt was agreed that the damage would be repaired by a Parish Council working party.

d. NewsletterItems for the agenda will be discussed at the May meeting and a draft prepared for the June meeting.

e. Playing FieldTo arrange inspectionThe inspection has been arranged with a lead time of 6-8 weeks.

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To agree quote for cutting of football pitchA quote of £50 per cut had been received. It was agreed that 4 cuts in total for the season be requested.

To include request to use Playing Field as car park for Bluebell Teas on 3rd and 4th May 2015The use of the playing field was agreed and will be manned at all times.

PC had received notification that some local roads will be closed on 3 May for an athletics race.

f. Rights of WayKA reported that work on the steps at the back of the cemetery was in progress and kissing gates are being installed.

g. Roads and safetyTo receive report on flooding at Pinfold Green/A361 junctionNothing to report.To include correspondence from residents adjacent to the Church regarding deposits on the public highway and possible erection of wooden postsA meeting with Ian Boyes of NCC had taken place. The Clerk was asked to contact residents to ascertain what action, if any, they would wish to take place.To include recent damage to verge and posts on Bunkers HillIan Boyes had advised that the cost of widening the verge would be in the region of £30,000 and that a one-way system would not be feasible.To include request from resident for 'No through road' sign at StonewayDDC are investigating providing a strap-around “No through road” sign. To include consideration of Community Enhancement GangsAW has submitted a list for consideration. Agreed to add work on the bank of Bunkers Hill.

h. Street LightingAll lights are currently working.

i. TrainingNothing to report.

j. TreesTo include works following recent tree inspection report and report on Brookside Lane treesMuch of the work has now been carried out. The contractor had advised that he would charge £100 for the removal of the root stump on Chapel Lane and would donate a new tree for planting. The Clerk will pass the matter to Lara Inglott.To include request for tree planting on Pound Lane, BadbyThe appropriate permission has now been received. PC will progress the matter with residents.

k. Village HallNew doors have been installed. It was noted that new terms and conditions have been drawn up but there is little legal difference to the set recently signed by the Parish Council.

l. WebsiteNothing to report.

m. To receive an update on Vodafone enhanced 3G rural coveragePC has offered a meeting with governors at Badby school to discuss any concerns raised.

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007/04/15 New businessa. To consider request from Badby Horticultural Society to erect a marquee on The Green

It was agreed that permission be granted on the basis that the appropriate insurance be in place and that the area is returned to a proper condition afterwards.

b. To consider invitation to Parish Special Constable Role summit on 20th April 2015No-one is able to attend.

c. To consider Youth Ambition Awards 2015 schemeThe information should be forwarded to the school, the website and an item put in forthcoming Link magazine.

008/04/15 Consultationsa. Designation of Neighbourhood Area for Staverton

A letter of support will be sent.

009/04/15 Correspondence (Folder in circulation around Parish Councillors) BT - Adopt a Kiosk The Clerk magazine – March 2015 LCR – Spring 2015 Clerks & Councils Direct – March 2015 Police Report – February & March 2015 NCALC Update (Already circulated by email) Came & Co – Council Matters publication

010/04/15 Public Participation (2)a. A request was made regarding possible adverse possession in relation to The Green.

b. Kissing gates in fields were mentioned. The Clerk will forward Nick Wedgbrow's contact details.

011/04/15 New matters requested for next month's agendaNone at the moment.

012/04/15 Date of next ordinary meeting The next ordinary meeting is scheduled for 11th May 2015.

Confidential – Members of the public and press to be excluded013/04/15 To consider Clerk's annual increase and appraisal

An appraisal will be arranged between the Clerk, PC and KA. The Clerk then left the meeting.Discussion took place regarding the Clerk's salary.Proposal: To increase the Clerk's salary to SCP22 at £10.527 per hour effective from 1st April 2015 in recognition of her commitment and effort in support of the Parish Council. PC to write and confirm such.Proposed by: NS Seconded by KA. All in favour. Carried.

The Chairman closed the meeting at 9.45pm.

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MINUTES OF THE ANNUAL MEETING OF BADBY PARISH COUNCILHELD IN THE VILLAGE HALL AT 7.30 P.M.

ON MONDAY 11th MAY 2015


Councillors: Mr Peter Cooper (PC) (Chairman), Mrs Karen Alexander (KA) (Vice Chairman), Mr Steve Chandler (SC), Mr Peter Johnson (PJ), Mr Richard Piner (RP),

Mr Mike Richards (MR), Mr Martin Walton (MW), Mr Andrew Witcomb (AW).Others: Mrs Sharon Foster (Clerk), County Councillor Robin Brown,

District Councillor Jo Gilford, 2 x Members of the public.

001/05/15 Administrationa. Election of Chairman and signature of Acceptance of Office

Proposal: To appoint Peter Cooper as Chairman for the forthcoming year.Proposed by KA, seconded by AW. All in favour. Carried.PC duly signed the Acceptance of Office, witnessed by the Clerk.

b. Election of Vice-ChairmanProposal: To appoint Karen Alexander as Vice-Chairman for the forthcoming year.Proposed by PC, seconded by MW. All in favour. Carried.

c. To report on result of Parish Council uncontested electionPC reported that an uncontested election had been held. He welcomed new Councillors Peter Johnson and Steve Chandler.

d. To receive and approve apologies for absence Mr Neville Snell (NS) – going to be late.

e. To receive declarations of interest in items on the agendaNone.

f. To consider any dispensation requestsNone.

g. Receipt by Clerk of Register of Members' InterestsThe Clerk will circulate an electronic copy of the register for those members who have not already completed it. Copies of the Registers will be put up on the website.

h. Appointment of Councillors' Areas of Special InterestThe following appointments were made:Cemetery RP Roads & Safety PC and MWDefibrillator SC Street lights MRGreens PC Trees MRPlaying field KA Village hall No-one as yetRights of Way AW and RP

i. Appointment of Responsible Finance OfficerProposal: To appoint the Clerk as Responsible Finance Officer for the forthcoming year.Proposed by PC, seconded by AW. All in favour. Carried.

j. Review of Standing Orders and Financial Regulations andk. Review of Risk Assessment andl. Review of Asset Register andm. Review of policy documents and compliance with new Transparency Code

PC, MR, AW and the Clerk will meet to discuss and report back to the next meeting.

21

n. Report on Clerk’s annual appraisalPC reported that he and KA had met with the Clerk. The appraisal form is currently in draft but will be finalised over the next few weeks. During the appraisal, the Clerk had been thanked for her support of the Parish Council over the last year.

o. To approve the minutes of the ordinary meeting held on 13th April 2015The draft minutes had been circulated prior to the meeting. Proposal: To sign the minutes as a true and accurate record of the meeting.Proposed by MW, seconded by MR. 6 for, 2 abstained. Carried.

p. To report on Annual Parish Meeting held on 17th April 2015 and consider actions arisingIt was agreed that the experimental format of the social evening had been successful with a welcoming and inclusive meeting having been held. Thanks went to the Clerk for the original suggestion. Notes are to be submitted from the groups who attended which the Clerk will collate and produce. The Parish Council will also need to record and consider matters raised with Councillors on the evening. The format will be reviewed in 2016 but the basic model retained.

002/05/15 Matters arising from the minutes (for information only)Nothing to report.

003/05/15 Public Participation (1)a. District Councillor Gilford was congratulated on holding her seat in the recent election.

She reported that, due to the elections, no DDC meeting has been held.

b. County Councillor Brown apologised for not being able to attend the APM. He had, however, supplied his Annual Report. It was noted that, over the last 4 years, funding of local authorities has decreased by 45% which along with an increase in demand for services is leading authorities to become more innovative and NCC will be looking to use their assets to raise income.RB reported that £7,000 Empowerment Grant Funding is available and the Parish Council should consider making an application. The Parish Council recognised that RB has been very generous in past years and will indeed consider making an application.


£ 0.24 HSBC Interest (April)£8,125.00 DDC – ½ year precept

b. Payments for approvalDetails Amou

nt(£)

+ VAT(£)

Cheque Total (£)

Payee Authority Cheque no

Clerk’s salary and benefits April 2015

371.02 0.00 371.02 S Foster LGA 1972 s112 335

Clerk’s expensesApril 2015

25.20 0.00 25.20 S Foster LGA 1972 s112 336

Newsletter printingWinter 2014 edition

117.60 29.40 147.00 Orchard Print LGA 1972 s112 337

Greens and verges mowingInvoice 0872

540.00 0.00 540.00 M Freeman Highways Act 1980

338

LCR Magazine subscription01.06.15-31.05.16

17.00 0.00 17.00 LCR LGA 1972 s112 339

Electricity invoice01.03.15-31.03.15

130.49 26.10 156.59 EON PCA 1959 340

Proposal: To approve all cheques for payment. Proposed by KA, seconded by MR. All in favour.

22

c. To note bank balancesAs at 30th April 2015 HSBC current a/c £12,458.63

HSBC deposit a/c £ 5,007.81 £17,466.44Uncashed cheques £ 429.71Available funds £17,036.73

d. Presentation of internal audit report for 2014/2015 accountsPC reported that the Council had received a clean internal audit report although additional information was requested on the Assets register.

e. To review 2015/16 budget and 4-year forecastPC had circulated updated figures taking into account working on an accruals accounting basis which will provide a more accurate picture going forward. New budget figures for 2015/16, incorporating sums accrued from 2014/15, were noted.

f. Report of changes in Deemed Contract rates by EONThe Clerk reported that NCALC are currently working on trying to get a better rate but have stated the EON had not raised the charges for some years and the new charges are not altogether excessive although the impact on the Parish Council's budget will be considerable.

g. To consider request from Badby PCC for funding towards costs of repairing church clockFollowing a request, Badby PCC had confirmed that it does meet the criteria under the Parish Council's Grant Awarding Policy. Discussion took place with regards to possibly using some of the last financial year's underspent funds.Proposal: to make a donation of £250 which equates to approximately 5% of the required funding.Proposed by MR, seconded by KA. All in favour. Carried.

005/05/15 Planninga. Applications receivedApplication No

Description of Development Location of Development

Comment

DA/2015/0319 Remove trees from within a Conservation Area

Wood View, Church Green, Badby NN11 3AS



c. To receive a report on the Neighbourhood Plan for Badby and the work of the Vision for Badby GroupAW reported that sub-committees of the Group had met and are progressing the Plan. It was noted that the grant application the Group intends to make will have to be paid into the Parish Council's bank account. PC and AW to discuss how this will be managed.

d. To consider DDH proposal for ex-garages site on Pound Lane – Deferred to June meetingDiscussion took place and it was agreed that it is imperative that DDH attend the June meeting. If that date is not convenient, a separate, public meeting should be held. The draft plan as provided raised several serious concerns.

e. To receive update on planning issues at Tall Trees, BadbyThe matter is currently being monitored. Deferred to next month.

23

f. To receive update on planning issues at Badby Lodge FarmDistrict Councillor Patchett has raised the matter with DDC. It was noted that although the Parish Council has commented, it has not formally objected to the application. The Clerk was tasked with making a formal objection.

g. To consider appeals receivedNone.


RP will check with the grass contractor that he will be continuing the mowing this year.

b. Provision of defibrillatorSC will discuss with Ken Morris who has been co-ordinating the matter.

c. GreensTo receive report on objection to village green registration on StonewayPC reported that a site meeting has been requested with NCC in view of the fact that the Parish Council and the resident have concerns over the boundaries as notified by NCC.To consider proposed works on The Green in relation to Empowerment Grant FundingPC will progress the matter and draw up a plan for the drainage work.To consider replacement of storm damaged bus shelterMW was asked to supply his quote to the Clerk who will compare it to others already received. A final decision will be made at the June meeting. To consider access across village green from Courtyard LaneFollowing a comment made at last months' meeting, the Clerk was tasked with writing to the resident concerned re-stating the position set out in the Parish Council's letter in 2009 that the resident does not have a right of access. It is prudent for the Parish Council to restate its position at intervals.

d. NewsletterVarious issues were raised. A draft will be produced for consideration at the June meeting.

e. Playing FieldTo include update on inspectionIt was noted that a monthly visual inspection should also be made. The formal inspection will take place in the next few weeks. The fence at the Chapel Lane end of the playing field is in need of repair. A working party will inspect and carry out appropriate repairs.

f. Rights of WayNothing to report.

g. Roads and safetyTo receive report on flooding at Pinfold Green/A361 junctionAW was tasked with contacting NCC to chase.To include correspondence from residents adjacent to the Church regarding deposits on the public highway and possible erection of wooden postsThe Clerk has yet to contact the residents involved to report back after the site meeting with NCC.To include recent damage to verge and posts on Bunkers HillFollowing comments made at the Annual Parish Meeting, PC had received a number of options for action. Discussion took place during which it was noted that the Parish Council needs to continually look at options for dealing with the issues of parking and heavy vehicular traffic in the village, these being the major concerns expressed by parishioners. The Clerk was tasked with having the matter put onto the agenda for the next Parish & Town Councils' Meeting.

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To include request from resident for 'No through road' sign at StonewayIt was noted that the street sign has been removed. The Clerk will make enquiries.To include consideration of Community Enhancement GangsThe CEG application has been made but, as yet, no response received.


i. TrainingSC and PJ will be attending the next Off To A Flying Start training.

j. TreesTo include request for tree planting on Pound Lane, BadbyPC will make contact with the resident concerned regarding progressing the purchase and planting of the trees.

k. Village HallNothing to report.

l. WebsitePC, AW, the Clerk and Denis Wilson will meet to discuss how to deal with requirements of the Transparency Code and the legal responsibilities of the Parish Council.

m. To receive an update on Vodafone enhanced 3G rural coveragePC will be attending a Governors' Meeting at Badby School on 19th May.

007/05/15 New businessa. Consideration of attendees and items for Parish & Town Councils' Meeting on 11th June

2015SC and PJ will attend if possible.

008/05/15 Consultationsa. DDC – Draft Community Engagement Strategy 2015-2020

No comment.

009/05/15 Correspondence (Folder in circulation around Parish Councillors) Northants Police – Special Recruitment Starter Pack Resignation of PCSO Jane Coaley Secure-a-Field sales brochure

010/05/15 Public Participation (2)a. Following comment, it was noted that PC is hoping to attend the CPRE Planning

Roadshow on 4th June.

011/05/15 New matters requested for next month's agendaNone at the moment.

012/05/15 Date of next ordinary meeting The next ordinary meeting is scheduled for 8th June 2015.


25


ON MONDAY 8th JUNE 2015


Councillors: Mr Peter Cooper (PC) (Chairman), Mrs Karen Alexander (KA) (Vice Chairman), Mr Steve Chandler (SC), Mr Peter Johnson (PJ), Mr Richard Piner (RP),

Mr Mike Richards (MR), Mr Neville Snell (NS), Mr Martin Walton (MW).Others: Mrs Sharon Foster (Clerk), no Members of the public.


Mr Andrew Witcomb (AW) – on holiday.

b. To receive declarations of interest in items on the agendaMW declared an interest in item 006/06/15c as he has provided a quote to replace the storm-damaged bus shelter.

c. To consider any dispensation requestsNone.

d. Receipt by Clerk of Register of Members' InterestsMost Registers have now been received and will be uploaded onto the website.

e. Review of Standing Orders and Financial RegulationsPC, MR and the Clerk had met to review the documents.Proposal: To agree to accept the documents with no amendments.Proposed by PC, seconded by KA. All in favour. Carried.

f. Review of Risk AssessmentPC, MR and the Clerk had met to review the Risk Assessment.Proposal: To agree to accept the document with no amendments.Proposed by PC, seconded by KA. All in favour. Carried.

g. Review of Asset RegisterPC and the Clerk had updated the Asset Register with regards to asset values. It was noted that insurance information needs completing and that various signs around the village should be added, as well as trees which are the responsibility of the Parish Council.Proposal: To make the above amendments and accept the document.Proposed by PC, seconded by MW. All in favour. Carried.

h. Review of policy documents and compliance with new Transparency CodePC circulated an updated list of policy documents showing current requirements which will be satisfied during the course of the next few months.PC reported that he and the Clerk had met with Denis Wilson to discuss the legal responsibility for uploading documentation in line with the Transparency Code. This role would pass to the Parish Clerk. The Parish Council much appreciates all the work carried out by Denis in doing this and he will continue to be a back-up to the Clerk once relevant training has been given.

i. Report on Clerk’s annual appraisalKA and PC have now signed the completed appraisal document.

j. To approve the minutes of the ordinary meeting held on 11th May 2015The draft minutes had been circulated prior to the meeting. Proposal: To amend “Ordinary” to “Annual” on the header and to sign the minutes as a true and accurate record of the meeting.

26

Proposed by KA, seconded by MW. All in favour. Carried.

k. To consider actions arising from Annual Parish MeetingAn article will be written for the upcoming newsletter and a report provided for the website.

l. To confirm Parish Councillor's Areas of Special InterestFurther to the arrangements agreed at the May meeting, it was noted that RP would become the second Village Hall Representative.

m. To agree the Badby Neighbourhood Plan Group be constituted as a working group of the Parish CouncilIt was noted that the Group has to be set up in the correct legal framework to allow it to produce the Neighbourhood Plan in an open and transparent way. The Clerk is currently investigating the most appropriate way of doing this and so the item was deferred to the July meeting for further discussion.

002/06/15 Matters arising from the minutes (for information only)None.

003/06/15 Public Participation (1)None.


£ 0.24 HSBC Interest (May)£ 64.37 Badby Allotment Association – ½ year rental

b. Payments for approvalDetails Amount

(£)+ VAT(£)

Cheque Total (£)


Grant for repairs to church chimes

25O.OO O.OO 25O.OO Badby PCC Localism Act 2011

346

Clerk’s salary and benefits May 2015

348.87 O.OO 348.87 S Foster LGA 1972 s112 341

Clerk’s expensesMay 2015

20.63 O.OO 20.63 S Foster LGA 1972 s112 342

NCALC TrainingS Foster

34.OO O.OO 34.OO Northants CALC

LGA 1972 s112 343

Telephone billApril 2015

1.86 O.37 2.23 Telephone Co-op

LGA 1972 s112 344

SLCC Subscription2015

88.OO O.OO 88.OO SLCC LGA 1972 s112 345

Cemetery Mowing6/4, 18/4, 4/5, 16/5, 23/5

305.OO O.OO 305.OO C Maull Open Spaces Act 1906 ss9 & 10

347

Village Greens Mowing30/4, 15/5, 28/5

75O.OO O.OO 75O.OO M Freeman LGA(MP) Act 1976 s19

348

NCALC TrainingS Chandler, P Johnson

78.OO O.OO 78.OO Northants CALC

LGA 1972 s112 349

Electricity May 2015

126.47 25.29 151.76 EON PCA 1957 350

Insurance premium01.06.15-30.05.16

721.14 O.OO 721.14 Broker Network LGA 1972 s111 & 140

351

Proposal: To approve all cheques for payment. Proposed by MW, seconded by KA. All in favour.

27

c. To consider updating bank mandate with HSBCDiscussion took place.Proposal: To amend the current bank mandate to include all parish councillors.Proposed by MR, seconded by MW. All in favour.

d. Update of changes in Deemed Contract rates by EONDanny Moody at NCALC had circulated an update. NS reported that he had spoken to DM and will be looking further into the matter.

e. To note bank balancesAs at 31st May 2015 HSBC current a/c £10,570.02


005/06/15 Planninga. To consider applications received

None.

b. To consider decisions receivedApplication No

Description of Development Location of Development Decision

DA/2015/0210 Construction of detached garage (revised scheme)

Bridge House, Daventry Road, Badby NN11 3AB

Approved

DA/2015/0114 Change of use ... Badby Lodge Farm, Staverton Road, Badby NN11 3DD

Refused


c. To consider DDH proposal for ex-garages site on Pound LaneSomewhat disappointingly, DDH had yet again been unable to attend the meeting. Discussion took place and it was agreed that the Clerk and PC write a letter to DDH and DDC requesting a meeting at which the Parish Council could raise concerns which may be able to be taken into consideration. The Parish Council should seek to be involved in pre-application discussions.

d. To receive update on planning issues at Tall Trees, BadbyIt was noted that a car is parked outside and lights are on late into the night although it was recognised that this is not definitive evidence of the building being used as a residence and so the site will continue to be monitored.

e. To consider appeals receivedNone.


RP and MW have cleaned the entrance gate which is now ready to be painted. MW will erect a small noticeboard.

b. Provision of defibrillatorSC has taken over the matter from Ken Morris. He passed the Clerk an invoice which will be paid at the July meeting. It was noted that a number of donations had either been paid or offered to cover the cost. Training will be arranged with another request for volunteers being put into the upcoming newsletter. Discussion took place with regards to the location of the defibrillator. It was agreed that the most relevant position at this time would be the village hall. Discussion would take place with the VHMC with regards to working together to put together the required planning application.

28

c. GreensTo receive report on objection to village green registration on StonewayPC reported that he has requested a meeting with NCC to discuss.

To consider proposed works on The Green in relation to Empowerment Grant FundingPC will draw up a plan for consideration at the July meeting.

MW left the room.

To consider replacement of storm damaged bus shelterThe Clerk noted that four quotes had been received ranging in price from £3,000 to £5,326.Proposal: To accept the quote from Martin Walton to supply and erect a bus shelter to the same specification as the shelter on Pinfold Green at a cost of £3,000.Proposed by MR, seconded by NS. 7 for. Carried.

MW returned to the room.

To consider request to erect a marquee on The GreenA request to erect a marquee in July 2016 for a village wedding had been received. It was noted that some conditions would need to be in place and some queries were raised. It was agreed that PC would meet with the resident in question to clarify the matter and report back to the July meeting.

The Clerk reported that she had written to the resident at The Old School House with regards to the village green as requested at last month's meeting.

d. Neighbourhood PlanA written report from the Badby Parish Neighbourhood Plan Group had been circulated. It was noted that the next meeting of the Group will be 23rd June.

e. NewsletterTo consider draftFurther items for inclusion were discussed and a final draft will be circulated.

To consider quotes for printingThe Clerk provided quotes for various layouts from two different companies. Proposal: To accept the quote from Image IT at a cost of either £81 or £58 depending on the final layout.Proposed by PC, seconded by KA. All in favour. Carried.

e. Playing FieldTo include update on inspectionKA reported that she had carried out an inspection of the football goalposts. The formal inspection has yet to be provided.

To include letters from Badby Allotment Association and M Freeman re mowingA letter had been received from the mowing contractor stating that the grass on the football pitch is now too long to be mown and could be offered for hay/silage. The Clerk will contact P Groves and D Fennell to see whether they would be willing to undertake the work.The letter from the Allotment Association requested that the area used for parking between the allotments and the cricket pitch be included in the mowing contract. The Clerk noted that previous arrangements for mowing had only been for the BMX track and the football pitch. Discussion took place and it was noted that the Parish Council should consider the extra cost of cutting the area.The letter also mentioned recent spraying of the BMX track with weed killer. It was noted that this is in line with the mowing contract.

29

To include request to make reparations to the BMX trackA request had been received by PC. Following discussion, it was agreed that PC, MR and SC would hold a site meeting with gentleman concerned to discuss the matter further.

f. Rights of WayNothing to report.

g. Roads and safetyTo receive report on flooding at Pinfold Green/A361 junctionIt was noted that various works had been carried out during the previous week.

To include recent damage to verge and posts on Bunkers HillPC will arrange a working group to make reparations.

To include request from resident for 'No through road' sign at StonewayA “No through road” sign has been erected under the Stoneway street sign which had been taken away and repainted.

To include consideration of Community Enhancement GangsThe CEG are due to attend the village on 26th June and will be carrying out various works. A request for cutting back the growth on Bunkers Hill was made but it was noted that this is the responsibility of NCC and so should go through Street Doctor in the first instance.

To include letter from NCC re permanent winter byway closures 2015It was noted that the Catesby Lane will be closed as usual between 1st October and 30th April.

It was noted that a solid white line had been painted at the top of the vehicular access adjacent to the village hall as previously discussed with NCC.


i. TrainingSC and AW had offered to attend the Planning For Parishes at DDC on 1st July.SC and PJ had recently attended the Off To A Flying Start course.

j. TreesThe Clerk was asked to find out from James Burton whether all tree works have now been carried out, and if so to seek an invoice.

k. Village HallIt was noted that the Annual General Meeting had been held recently.

l. WebsiteNothing to report.

m. Vodafone enhanced 3G rural coveragePC reported that he had attended a meeting at school. The School Governors had objected to the erection of the mobile repeater. It was agreed that a meeting be arranged with the two landlords to confirm whether they are both willing to accept the installation.

007/06/15 Consultationsa. NCC – Minerals and Waste Local Plan Update – Issues and Options Consultation

No comment.

30

b. NCC – Wellbeing Community Interest Company Initial Online ConsultationNo comment.

c. DDC – Enhanced Dog Control PowersNo comment.

008/06/15 Correspondence (Folder in circulation around Parish Councillors) NCALC Update – May-June 2015 Glasdon brochure CPRE – Membership pack The Clerk magazine – May 2015


010/06/15 New matters requested for next month's agendaNone.

011/06/15 Date of next ordinary meeting The next ordinary meeting is scheduled for 13th July 2015. KA and MR gave their apologies.


31


ON MONDAY 13th JULY 2015


Councillors: Mr Peter Cooper (PC) (Chairman), Mr Steve Chandler (SC), Mr Peter Johnson (PJ), Mr Richard Piner (RP), Mr Neville Snell (NS), Mr Martin Walton (MW), Mr Andrew Witcomb (AW).

Others: Mrs Sharon Foster (Clerk), 4 Members of the public.


Mrs Karen Alexander (KA) – on holiday Mr Mike Richards (MR) - in hospital

b. To receive declarations of interest in items on the agendaRP and PC declared interests in item 006/07/15c as cheque recipients.


d. To approve the minutes of the Ordinary meeting held on 8th June 2015The draft minutes had been circulated prior to the meeting. Proposal: To sign the minutes as a true and accurate record of the meeting.Proposed by SC, seconded by PJ. 6 for. 1 abstained. Carried.

e. To consider actions arising from report Annual Parish MeetingDeferred.

f. To consider the Badby Neighbourhood Plan Group be constituted as a Working Group of the Parish CouncilPC had circulated a paper. The Parish Council is the recognised nominated body to produce the Neighbourhood Plan. Advice had been taken and it had been suggested that the Badby Parish Neighbourhood Plan Group should be constituted as a Working Group of the Parish Council to prepare the Plan. The Working Group would consist of Andy Witcomb, Ken Morris, Chris Nelson, Gill Nelson and Clare Crouch. It was agreed that the members of the Working Group should sign a Declaration of Interests. All payments and receipts would pass through the Parish Council accounts. Payment requests would require the signature of 2 members of the Working Group with authority delegated to the Clerk to make payments of less than £200. All financial activity would be reported to the Parish Council in the usual manner.Proposal: to constitute a Working Group made up of the above named people and to authorise the Clerk to make payments of less than £200 when requested by 2 authorised members of the Working Group (as detailed in the attached annex).Proposed by MW, seconded by RP. 5 for. 2 abstained. Carried.

g. Notification of Phone Co-op system of making telephone callsThe Clerk notified Councillors of the system for making landline calls on Parish Council business by pre-dialling 1840.

h. Update on Asset Register inspectionAn inspection had taken place and an updated Register will be published.


003/07/15 Public Participation (1)Nothing to report.

32

The order of the meeting was altered to accommodate members of the public present.

006/07/15 Ongoing businessc. Greens

Consideration of request to erect a marquee on The GreenA request had been received to erect a marquee on The Green on 30th July 2016 to be used as an additional venue to the village hall for a wedding. PC and the Clerk had met with the family. An afternoon tea would be held in the marquee with the village hall also being used, particularly in the evening. PC had circulated a list of suggested points to act as the basis for a policy to be used for this and future requests. Various queries were raised and responded to.Proposal: to agree to the erection of a marquee on The Green for a wedding event on 30th July 2016. The Clerk to write to the resident setting out various conditions.Proposed by MW, seconded by SC. All in favour. Carried.


£ 0.24 Interest (June) HSBC£115.00 Burial C Jarvis£ 25.00 ½ year rent Badby Cricket Club£ 14.07 Rent pole stay Western Power Distribution£137.46 Donation for purchase of trees for Pound Lane

b. Payments for approvalDetails Amount

(£)+ VAT(£)

Cheque Total (£)


Insurance premium2015/2016

721.14 O.OO 721.14 Broker Network Ltd LGA 1972 s111 & 140

351

Clerk’s salary and benefitsClerk’s expensesJune 2015

412.7O29.01

O.OOO.OO

441.71 S Foster LGA 1972 s112LGA 1972 s112

352

Newsletter printingSummer 2015 edition

58.4O 11.68 70.08 Image IT LGA 1972 s112 353

Electricity May 2015

192.52 38.5O 231.02 EON PCA 1957 s 3 354

Attendance at NHP Meeting05.03.15

53.5O O.OO 53.5O Northants ACRE LGA 1972 s112 301

Steelwork for new bus shelter

68O.OO 136.OO 816.OO Baker Thompson Ltd

PCA 1957 s1 302

Purchase of defibrillator 4OO.OO O.OO 4OO.OO British Heart Foundation PHA 1936 s234 303Trade bin hire atPlaying Field

104.OO 2O.8O 124.8O Enterprise Managed Services Ltd

Litter Act 1983 304

Green mowing + cycle track12.06.15, 26.05.15

51O.OO O.OO 51O.OO M Freeman Highways Act 1980 305

Streetlighting electricityJune 2015

186.3O 37.26 223.56 EON PCA 1957 306

Cemetery mowing05.06.15, 17.06.15, 03.07.15

195.OO O.OO 195.OO C Maull LGA 1972 s214 307

Materials for repairs to fenceMaterials for repairs to fenceTrees for Pound Lane

26.5884.OO137.46

5.3216.8O27.49

31.9O100.8O164.95297.65

P Cooper Highways Act 1980Highways Act 1980Highways Act 1980

308

Paint for Cemetery gate 19.99 O.OO 19.99 R Piner LGA 1972 s214 309Proposal: To approve all cheques for payment. Proposed by MW, seconded by PJ. 5 for. 2 abstained. Carried.

c. To note bank balancesAs at 30th June 2015 HSBC current a/c £ 8,230.76


33

d. Update of changes in Deemed Contract rates by EONNothing to report.

e. Update with regards to recent changes to HSBC bank mandateAll councillors who would have signatory rights had now visited the branch. The Clerk will deliver the mandate.

f. Consideration of amendment to 2014/2015 Annual ReturnAn amendment of the Fixed Assets figure had been requested by the external auditor.Proposal: to amend £51,504 on page 2 of the Annual Return to read £42,778.Proposed by PC, seconded by RP. All in favour. Carried.

g. Presentation of first quarter budget update and 4 year forecastFirst quarter figures had been circulated and were discussed and noted to be on track. It was agreed that £100 for Computer requirement be added to the Clerk's expenses.PC had circulated an updated 4 year forecast incorporating Neighbourhood Plan figures including a sum of £100 for costs not chargeable to the Locality grant obtained by the Group.

005/07/15 Planninga. To consider applications receivedApplication No Description Location CommentDA/2015/0578 Replacement of existing corrugated tin sheet roof

with water reed thatchJasmine Cottage, Courtyard Lane, Badby NN11 3AX

Support

DA/2015/0579 LBC for replacement of existing corrugated tin sheet roof with water reed thatch

Jasmine Cottage, Courtyard Lane, Badby NN11 3AX

Support

b. To consider decisions received and related correspondenceApplication No Description Location DDC ActionDA/2015/0114 Change of use … to a mixed use for the purposes

of a dwelling and health/fitness education with some overnight stays (retrospective)

Badby Lodge Farm, Staverton Road, Badby NN11 3DD

Refused

c. To note non-Material Amendment/Permitted Development applications lodged with DDCNone.

d. To receive a report on meeting with DDH re proposal for ex-garages site on Pound LanePC had circulated a report following a disappointing meeting with DDH who are looking to gain maximum value from the land in order to reinvest elsewhere in the Daventry District. It was agreed that photographic evidence of parking and traffic issues be gathered now in preparation for a forthcoming planning application.

The order of the meeting was altered to accommodate a member of the public.

006/07/15 Ongoing businessc. Greens

A request had been received to hold a Charity Day in September involving a “reverse bungee jump”. After some discussion, it was agreed that a more appropriate venue would be the playing field which the Parish Council agreed to in principle. It was considered that there was insufficient time to resolve outstanding concerns for the alternative of using the Green. PC and S Weeks would meet with the organising company later to discuss further. The Parish Council was asked to consider what charity it might support.

e. To receive update on planning issues at Tall Trees, BadbyDeferred

f. To consider appeals receivedNone.

34

g. To consider email received regarding possible increased disturbance from motocross trackAn email had been received. Following some investigation, it was noted that 3 bikes had been using the motox track between 10am and 2pm one Sunday. The Noise Abatement Order issue a few years ago prohibits any practice events taking place. Mention was also made of track bikes being used on Tall Trees land. The situation would be monitored.


RP and MW had painted the gate and MW will re-instate the old push-tap as well as make a noticeboard for the gate.

b. Provision of defibrillatorSC reported that there are now 4 volunteers for training on the defibrillator equipment. K Morris is dealing with DDC in respect of locating the equipment. SC suggested that the Charity Day might support raising funding for 2 further defibrillator machines in the village.

c. GreensTo receive report on objection to village green registration on StonewayPC and the Clerk will be meeting NCC and the resident concerned later this week.

To consider proposed works on The Green in relation to Empowerment Grant FundingDeferred to next meeting.

d. Neighbourhood PlanAW reported that a grant from Locality was expected imminently into the Parish Council's bank account. The Working Group can now proceed with communicating to residents. AW will circulate a Project Plan which has been drawn up and a written report will be provided before each Parish Council meeting.

e. NewsletterThe new format newsletter has been well received.

f. Playing FieldTo include update on inspectionThe annual inspection report has been received. Only low and very low risks had been raised. The Clerk was asked to check whether the track can be re-opened once the inspection report items had been completed.

To include request to make reparations to the BMX trackCouncillors had met with a member of the public with regards to carrying out works to the track. PC would chase for a plan which is being drawn up. Another volunteer from the village had also come forward with an offer of help.

To include correspondence from Allotment SocietyAn email had been received suggesting amendments to playing field access and security be considered. This could be considered along with the reparations to the BMX track.

f. Rights of WayAW reported that better access is required to EB5 and concern has been expressed to NCC Rights of Way regarding EB3. EB4 is now impassable due to vegetation growing out of the landowners wall.

g. Roads and safetyTo include recent damage to verge and posts on Bunkers HillDeferred.To include consideration of Community Enhancement GangsWorks have been carried out. Clearance of the gulley under Chapel Lane was an NCC task.

35

h. Street LightingTo consider two incidents of damage to lamp postsA resident had been cutting back ivy growth on a wooden lamp post and had cut through the wiring for the streetlight. A quote of £45 to repair had been obtained and would be passed on to the resident.Damage had been caused by a large vehicle turning on The Green. A resident had photographic evidence and the Clerk will seek to recover costs from those concerned.

i. TrainingTo include report from DDC Planning TrainingSC and AW agreed that the training had been very useful.

j. TreesThe Clerk had requested an invoice from James Burton for recent works carried out.

k. Village HallNothing to report.

l. WebsiteAdjustments were to be made to the website to incorporate Neighbourhood Planning as an individual section. The Clerk and DW will meet to discuss uploading of documents.

m. Vodafone enhanced 3G rural coverageMeetings had been held with the 2 pubs in the village and a deadline of the end of July given for each to agree whether to go ahead.

007/07/15 Consultationsa. DDC – Revision of Local Requirements for Validation of Planning Applications

No comment.

008/07/15 Correspondence (Folder in circulation around Parish Councillors)

NLCR – Summer 2015 The Clerk – July 2015 Clerks & Councils Direct – July 2015



011/07/15 Date of next ordinary meeting The next ordinary meeting will be on 14th September unless there is specific business to be dealt with beforehand.


36

Badby Parish Neighbourhood Plan

In February, the Parish Council received approval from DDC for the creation of a Neighbourhood Plan. Recognising the achievements of the Vision for Badby project, the Parish Council agreed to ask that group to take responsibility for the preparation of the Plan. The group reformed itself, with additional membership, as the Badby Neighbourhood Plan (BPNP) Group.

It was always stressed that the work of the Vision for Badby Group, and implicitly the preparation of a Badby Neighbourhood Plan, must be driven by and reflective of the concerns of the parish as a whole. The Parish Council was facilitator and supporter of the Vision for Badby work but at no point influenced the direction or work of the Group. This ‘arms-length’ approach needs to continue with the preparation of the Neighbourhood Plan. Nonetheless, in order for both the Parish Council and the BPNP Group to operate safely in this manner, we are advised that the BPNP Group should have the formal status of a Working Group the Parish Council. In particular:

1. The authority to produce a Neighbourhood Plan was given to the Parish Council and thus the Parish Council is ultimately responsible for ensuring it is done in accordance with the Localism Act 2011.

2. The Grant that BPNP has obtained from Locality can only be made to the Parish Council (because of 1). The Parish Council is not legally allowed to delegate financial decisions, thus it must approve all expenditure from the Locality grant.

3. The BPNP needs to be covered by appropriate public liability insurance; the Parish Council’s insurance policy provides this for groups and people operating on its behalf.

4. Were the Parish Council or BPNP to be found to have acted improperly in the preparation of the Neighbourhood Plan it could put the Plan at risk from challenges, not least by developers, or in the examination phase.

For full transparency, it is important for the Parish Council to agree the remit of the BPNP Group, so that it, the Parish Council and the public know what it is that the Group may do and the extent of its powers.

The Parish Council is asked to consider the following terms of reference:

“To prepare a Neighbourhood Plan for Badby in accordance with the Parish Council’s application (letter 7 July 2014) approved by DDC – recognising the need (a) for the Plan to be drawn from and reflect the interests and concerns of the whole parish of Badby, (b) to consult all appropriate authorities, – reporting as appropriate to the Parish Council and bringing a final Neighbourhood Plan back to the Parish Council after the appropriate examination and referendum stages.”

As a Working Group of the Parish Council, the BPNP Group is still subject to the Standing Orders and Financial Regulations of the Parish Council but is not bound by the same rules regarding calling meetings, quorum, etc. However, it may not make decisions that are the responsibility of the Parish Council, make binding financial decisions nor have a budget devolved to it. Thus the Parish Council will be making payments on behalf of the BPNP Group, so it must have appropriate procedures in place for approving expenditure and making payments. The BPNP Group has established a process to ensure that all costs are approved as falling within the approved budget and within the terms of the grant, before being incurred.

After getting advice from the Parish Council’s auditor and NCALC, it is proposed that:

(i) the Parish Council sees and records its approval of the BPNP budgets (Annex A),

(ii) the budgets and accounts of the Parish Council include a new line for Badby Neighbourhood Plan showing the expected income and expenditure of BPNP,

(iii) the Parish Council delegates to its Responsible Financial Officer (the Clerk) the authority to make payments up to £200 in respect of the Badby Neighbourhood Plan

(iv) the Parish Council reports all payments in its usual way on each Parish Council agenda.

The Parish Council is invited to consider, and if in agreement, approve these procedures.

Peter Cooper, 7 July 2015

37

Annex A – BPNPBudget for first funding application

Cost Qty Total Room hire Village hall hire assumed 2 events 180 2 360 Other Refreshments 75 2 150 Website development Logo design for website 100 1 100 Printing costs:

Poster sized print on board84cm x 119cm 48 3 144

Roller banner 99 3 297 Flyers - 50p x 1,000 0.5 1000 500 Beer mats 500 0.35 175 Ink cartridges 25 4 100 A4 paper 5 8 40 Envelopes 100 for 4.98 5 5 25 1281 Publicity costs 1/2 page adverts in local newspaper 60 3 180 1,000 text bundles 10 2 20 200 Overall total 2091

38


ON MONDAY l0th AUGUST 2015


Councillors: Mr Peter Cooper (PC) (Chairman), Mr Peter Johnson (PJ), Mr Mike Richards (MR),Mr Neville Snell (NS), Mr Martin Walton (MW), MrAndrew Witcomb (AW).

Ofhers: Mrs Sharon Foster (Clerk), 4 Members of the public.

001/08/1 5 Administrationa. To receive and approve apologies for absence

Mrs Karen Alexander (KA) - on holidayMr Richard Piner (RP) - on holidayMr Steve Chandler (SC) - no apology given

b. To receive declarations of interest in items on the agendaNone.


d. To approve the minutes of the Ordinary meeting held on 13th July 2015The draft minutes had been circulated prior to the meeting.Proposal: To sign the minutes as a true and accurate record of the meeting.Proposed by AW, seconded by PJ, 6 for. MR abstained. Carried"

002t08/{5 Public Participation (1}Nothing to report.

003/08115 Finance

Proposal: To approve cheque for payment.Proposed by MW, seconded by MR. All in favour.

004108115 Planning

a. oDetails Amount

(e)+ VAT(e)

GhequeTotal(€)


Printing of Governancedocuments

21.70 4.34 26.04 lmage lTLimited

LGA 1972 s112 310

To consider receivedApplicationNo

Description Location Gomment

DA/2015/0597 Listed Building Consent for re-roofing ofexisting building

The Hollies, The Green,

Badby NN11 3AF

Support.Proposed by MR, seconded by MW.All in favour.

DN2015t0662 Change of use from residential (C3) tomixed use comprising residential (C3)and residential training centre (C2) -Retrospective (Resubmission)

Badby Lodge Farm,Staverton Road,Badby NN11 3DD

Re-iterate previous objections withadditional objections as discussed.Proposed by MW, seconded by PJ.All in favour.

b. Decisions receivedApplicationNo

Description Location Comment

DA/2015/0598 Replacement of existing corrugated tin sheet roofwith water reed thatch

Jasmine Cottage, Courtyard Lane,BadbyNNll 3AX

Withdrawn

DAt2015tO597 LBC for replacement of existing corrugated tinsheet roof with water reed thatch

Jasmine Cottage, Courtyard Lane,Badby NN11 3AX

Withdrawn

39

005/08/15 Ongoing business(To receive reports on the following items and agree action to be taken)

a. GreensTo approve next steps on registration of village green on StonewayPC had circulated background information setting out the history of this matter (Seeattached). Following a site meeting held between Badby Parish Council, NCC and theresident, agreement had been reached as to the boundary of the registered village green. ltwas agreed that the area hatched in green would be registered under the ownership of theParish Council and the area hatched in orange (ie the tarmac access) would not; as it willremain a registered village green, it automatically retains protection from damage orrestriction of access.Proposal: To register ownership by the Parish Council of the area hatched in green shownon page 42.Proposed by MW, seconded by MW. All in favour.

It was noted that the willow tree should be added to the annual village tree inspection listand the mowing of the green should be added to the mowing contract.

b. TreesTo receive a report on the tree on The Green outside the Old School HousePC reported that, recently, a branch had fallen from the larger of the two chestnut trees.The tree had been pollarded some time ago and the new groMh is not secure- Followinginspection and discussion with Michael Venton of DDC, it had been noted that the treecould be removed either under a full planning application or through a 5 day removal notice.The Parish Council agreed that an application be made with the Clerk requested to obtainthree quotes for the tree's removal to be presented at the September meeting. MV hadrequested that a new tree (suggested as a sweet chestnut) should be planted although noagreement had been reached as to where exactly.Proposal: To apply for removal of the larger horse chestnut tree outside The Old SchoolHouse and to obtain three quotes for the work to be presented to the September meeting.Proposed by PJ, seconded by MR. All in favour.

006/08/15 Date of next ordinary meetingThe next ordinary meeting will be on 14th September.


Aq\"

40

005/08/{5 a. Background Note to the Registration of Village Green on Stoneway

1. This item relates to the Village Green on Stoneway, on the right where the road curves left to thenewer houses, with a distinctive and attractive willow tree. ln 1980 ownership of the Green wasgiven to the Badby Parish Council by the Commons Commissioner, but general advice from theDepartment for Food and Rural Affairs (Defra) to parish councils in the early 2000s was that thesuch decisions were not sufficient and that the ownership of town and village greens should beformally registered with the Land Registry.

2. The Parish Council believes that ownership of the Village Greens in Badby by the Parish Counciloffers the best means of protecting them in the long term for the good of residents and public,against damage, incursion or adverse possession. Areas defined as village greens are legallyprotected from damage and must be freely accessible for "lavuful sports and pastimes" includinginformal recreational activity and access by anybody across it. Therefore, in 2012 the ParishCouncil started the process of formal registration of ownership with the Land Registry of all eightregistered Village Greens in Badby.

3. During the consultation process a parishioner pointed out several deficiencies in the applicationrelating to the Stoneway village Green. These were: (a) the area being registered was wronglyshown, (b) the application did not recognise that the land had been maintained by adjoininghouseholds, not the Parish Council, and (c) the application did not take account of and protect theexistence of certain features on the land of importance to adjoining properties.

4. The application in respect of the Stoneway Village Green was withdrawn while these matters wereinvestigated. The process of registering the other Greens proceeded and was completed in 2014.

5. On point (a), the matter is complicated by the fact that the original area defined as the VillageGreen was amended in February 1977 to allow for the reconstruction and widening of Stone.wayto give access to the new houses that were being built there. This affected both the boundary andalso access to existing properties, including the construction by NCC of a supporting wall anddriveway. lt was clear, however, that the area the Parish Council had identified when starting theprocess of registering ownership was wrong.

6. Close examination of the Greens Registration Map (held by NCC) and other documents still leftuncertainties as to what constituted the legally-defined boundaries of the Village Green. A sitemeeting was arranged with Mr Phil Watson of NCC, who has responsibility for the registeredvillage greens in Northamptonshire, to clarify matters. This meeting concluded that the legally-defined Green comprises the area bounded in red on the attached map. (The south-east edge isshown along the edge of the pavement along Stoneway, as the implication of the RegistrationMap is that the original Green was truncated along there when the new road and pavement werebuilt. However, measurements taken during the site meeting from the scaled Registration Map donot appear to come allthe way to the pavement.)

7. On point (b), it is accepted that residents of the neighbouring properties have carried out generalmaintenance of the land including mowing the grass and trimming the willow tree which stands onit. lndeed, the 1980 Decision of the Commons Commissioner noted that the land "is a small area,not used for any specific purposes, but ornamental, and is largely maintained by adjoininghouseholders", and the Parish Council has seen photographic evidence that such maintenance ofthe land can be traced back at least 50 years.

B. Such attention by neighbours of greens and roadside verges abutting their homes is seenelsewhere within Badby and this is a valuable and typical attribute of village life, for which theParish Council is grateful. That said, it is a matter of record that the Parish Council has onoccasions at its Meetings addressed the matter of the care and preservation of the Village Greenon Stoneway and the willow tree situated on it.

9. On point (c), at some time in the past, even before the 1980 decision, cables and pipelines forutilities and wall buttresses had been installed on and beneath the village green. The area is usedto enable access to neighbouring properties, as indeed it is the right of anyone to cross a villagegreen (see para. 2 above). We have assured adjoining householders that in seeking formalownership of the area the Parish Council has no intentions of varying the rights of any individual inrelation to the use of the utility services or wall buttresses. Nor would it (nor could it, as the land isa Registered Village Green) limit the rights of any individual to traverse the area, including toaccess neighbouring properties. The Parish Councilwill ensure and protect its continued use aF a

4t

Registered Village Green for such purposes by any person.

10. As regards taking matters forward, I suggest that it would be possible and advisable for the ParishCouncil to go ahead and apply for ownership of the area marked in green, i.e. the grass-coveredarea of the village green. This would leave the area marked in orange, which constitutes thetarmacked driveway leading to Marriotts House. As that latter area would continue to be aregistered village green, it retains the protections, limitations and obligations described in para.2in any case.

Peter Cooper5 August 2015

42

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43D R A F T


ON MONDAY 14th SEPTEMBER 2015


Councillors: Mr Peter Cooper (PC) (Chairman), Mrs Karen Alexander (KA) (Vice Chairman), Mr Steve Chandler (SC), Mr Peter Johnson (PJ), Mr Richard Piner (RP), Mr Mike Richards (MR), Mr Neville Snell (NS), Mr Martin Walton (MW), Mr Andrew Witcomb (AW).

Others: Mrs Sharon Foster (Clerk), District Councillor Jo Gilford, 1 Member of the public.


None.

b. To receive declarations of interest in items on the agendaMW declared interests as recipient of Cheque number 113.


d. To approve the minutes of the Ordinary meeting held on 10th August 2015The draft minutes had been circulated prior to the meeting. Proposal: To sign the minutes as a true and accurate record of the meeting.Proposed by MR, seconded by AW. 4 for. 3 abstained. 1 absent. Carried.

e. To consider actions arising from Annual Parish MeetingYet to be completed.

f. To consider policy for requests to use village greens and playing fieldA draft had been circulated. A minor amendment was made which was the requirement to have documentary evidence of insurance cover.Proposal: To adopt the policy for requests to use village greens and the playing field. Proposed by MR, seconded by AW. All in favour. Carried.

g. To consider amendments to Code of Conduct as advised by DDCFollowing amendments made by DDC, the Parish Council agreed to adopt amendments to paragraphs 1.3, 1.8(b) and 1.8(b)(i).Proposal: To adopt the changes as noted above. Proposed by PC, seconded by KA. All in favour. Carried.

NS arrived at 7.40pm.

002/09/15 Public Participation (1)District Council Gilford reported on an influx of Neighbourhood Planning and Design Statements, new rules regarding dogs which are to go to full Council for approval, changed in the DDC complaints procedure, changes in the make up of the DDH board reduced to 1 DDC representative and the upcoming budget setting for DDC which, at the moment, are indicating no significant changes.

003/09/15 Financea. To approve paymentsDetails Amount

(£)+ VAT (£)

Cheque Total (£)


Clerk’s salary/benefits - JulyClerk’s expenses – JulyClerk’s salary/benefits - AugClerk’s expenses – Aug

350.5143.02

341.4131.62

O.OOO.OOO.OOO.OO

766.56 S Foster LGA 1972 s112LGA 1972 s112LGA 1972 s112LGA 1972 s112

311

Materials for cemetery gateMaterials for cemetery gate

8.994.44

O.OOO.OO

2494.12 M Walton LGA 1972 s214LGA 1972 s214

312

44D R A F T

Materials for cemetery gateErection of new bus shelter

11.43232O.OO

2.29146.97

PCA 1957 s1

Telephone usage 1.65 O.33 1.98 Telephone Co-Op LGA 1972 s112 313External audit 156.OO O.OO 156.OO BDO Accs & Audit Regs 314Electricity – Aug 2015Electricity – Sept 2015

192.52192.52

38.5O38.5O

462.04 EON PCA 1957PCA 1957

315

Mowing greens & cycle track10.07.15 and 24.07.15

51O.OO O.OO 51O.OO M Freeman LG(MP)A 1976 s19 316

Uncontested election fee 83.OO O.OO 83.OO Daventry District Council

LGA 1972 s16 317

Playing Field inspection 62.5O 12.5O 75.OO Play Inspection Co Ltd

LG(MP)A 1976 s19 318

Mowing – Cemetery22.07.15, 05.08.15, 21.08.15, 04.09.15

25O.OO O.OO 25O.OO Chris Maull LGA 1972 s214 355

Proposal: To approve cheque for payment. Proposed by MR, seconded by KA. All in favour. Carried.

c. To note bank balancesAs at 30th August 2015 HSBC current a/c £10,401.26


d. Update of changes in Deemed Contract rates by EONFollowing advice from NCALC, it was noted that the new charges from EON are not significantly higher than any other supplier.

e. To present completed audit opinion by external auditor for financial year 2014/2015The completed external audit had been received. There were no matters of concern to be reported.

f. To consider making an application for Transparency Grant FundingCouncillors were asked to consider whether an application could be made for training, the purchase of a scanner or website fees. The matter will be discussed again at the October meeting with a view to making an application in the November round of funding.

004/09/15 Planninga. To consider applications receivedApplication No


TBA Application to remove tree from within a Conservation Area

The Green, Badby NN11 3AF

Not received. The Clerk to request a 5 day notice instead.

DA/2015/0757 Construction of detached garden room/art studio

Greystones, The Green,Badby NN11 3AF

No objection

DA/2015/0784 Conversion of garage to playroom The Old House, Church Hill, Badby NN11 3AR

No objection

b. Decisions receivedApplication No


DA/2015/0056 Conversion and alterations to outbuilding to form self-contained living accommodation ancillary to The Hollies (revised scheme)

The Hollies, The Green, Badby NN11 3AF

Approved

DA/2015/0057 Listed Building Consent for conversion and alterations to outbuilding to form self-contained living accommodation ancillary to The Hollies (revised scheme)

The Hollies, The Green, Badby NN11 3AF

Approved


45D R A F T

d. To receive update on planning issues at Tall Trees, BadbyThere is some concern with regards to overnight residency at the education facility and the question was raised as to what rates are being paid to DDC. District Councillor Gilford agreed to look into the matter.

e. To consider correspondence received re DA/2015/0662 (Badby Lodge Farm)It was noted that Badby and Staverton Parish Councils as well as residents had both sent letters of objection. A decision by DDC is still awaited.

f. To consider appeals receivedNone.

g. To consider car parking survey carried out in Pound Lane, BadbyA survey had been carried out and the findings circulated. It was agreed that this information should be kept in case of any significant planning application on Pound Lane.

006/09/15 Ongoing business (To receive reports on the following items and any action to be taken)a. Cemetery

RP reported that he has carried out a 6 month check and has spoken to the family with regards to necessary repairs to one headstone. A new noticeboard has been erected. RP and the Clerk will put together relevant notices.MR, PC and MW will undertake an inspection of the churchyard wall. MR has also arranged for a working party in the churchyard on 9th October starting at 9.30am which has been advertised in The Link.

b. Provision of defibrillatorIt had been noted that two boxes had been received from the British Heart Foundation, one of which contained training aids and the other the actual defibrillator. As yet, there has been no notification from DDC giving permission for the defibrillator to be mounted on the wall of the village hall. PC will follow this up.

c. GreensTo receive report on registration of village green on StonewayPC to progress.

To consider proposed works on The Green in relation to Empowerment Grant FundingPC to progress.

d. Neighbourhood PlanAn update from the Neighbourhood Plan group had been circulated. The leaflet attached to the update will be distributed in the next few days with follow up visits from members of the Group. A meeting with DDC is due to take place with a view to adoption of the plan in early 2017.

e. NewsletterNothing to report.

f. Playing FieldTo include request to make reparations to the BMX trackPC will arrange a working group to make repairs as required by the recent inspection.

To include report on Charity Rugby Fest planned for 26th and 27th SeptemberPC reported that he, KA and the Clerk had met with Steve Weeks to discuss arrangements for the event. Written evidence of appropriate insurances had been requested and all concerns of the Parish Council had been covered. The Clerk will re-iterate to Mr Weeks that access to the allotments and to the public footpath cannot be blocked at any time.

g. Rights of WayAW has reported broken signs on Fennels footpath.

46D R A F T

h. Roads and safetyTo include damage to verge and posts on Bunkers HillA working party to be arranged to make repairs.

To include car parking survey in Pound Lane, BadbyCovered above at 005/09/15g.

KA noted that she had reported a broken water marker at the junction of Chapel Lane and The Glebe.

i. Street LightingTo update with regards to two incidents of damage to lamp postsThe Clerk reported that a resident had inadvertently cut through the cable on a street light on Stoneway. She is currently in the process of obtaining a price. Concern was raised that the darker evenings are drawing in and the light should be repaired as soon as possible.An incident had occurred to the street light at the junction of The Green and Chapel Lane involving a Romanian truck. Luckily, photographic evidence had been supplied by a keen-eyed resident. The Clerk had spoken to the police and had been advised to contact the company direct. It was noted that the pole is now tilted and the light has been twisted around and so needs repairing, the cost of which should be obtained from the haulage company.

j. TrainingNothing to report.

k. TreesTo appoint contractor to remove tree on The GreenIn view of the fact that no planning application has yet been received and concerns of the resident concerned, it was agreed that a 5 day notice be applied for. The Clerk had requested 4 quotes but had only received one which was accepted.The Parish Council will look at what tree should be purchased to replace the one to be removed.Proposal: To accept quote provided by James Burton for £900 plus VAT for removal of the above tree. Proposed by MR, seconded by KA. All in favour. Carried.

KA mentioned that a resident of The Glebe had noted that some of the works had been carried out following last year's inspection but not all. PC will speak to James Burton to find out what is still to be completed.

l. Village HallA meeting of the VHMC had been held but there was nothing to report.

m. WebsiteThe Clerk and Denis Wilson had met for some training. It was agreed that credit card details required for the WordPress account need to be either those of the Parish Council (if available) or the Clerk. The Clerk will discuss with HSBC.

n. Vodafone enhanced 3G rural coverageAs agreed at the last meeting, the Clerk had notified Vodafone that Badby would be unable to proceed with the installation. However, Vodafone had responded that the Windmill had been in direct contact and were willing to go ahead. Vodafone is now considering installing one unit and will advise.

007/09/15 Consultationsa. To consider consultation by the Lords’ Select Committee on national policy for the built

environmentPC will draft a response for circulation.

47D R A F T

008/09/15 Correspondence (Folder in circulation around Parish Councillors) Clerks & Councils Direct – September 2015 NCALC Update – July/August 2015

CPRE Countryside Voice, Outlook and Field Work – Summer 2015 The Clerk Magazine – September 2015

009/09/15 Public Participation (2)No comment.

010/09/15 New matters requested for next month's agendaFollowing discussion, the Clerk will look into the purchase of hi-viz jackets for use by Parish Councillors.

011/09/15 Date of next ordinary meetingThe next ordinary meeting will be on 12th October 2015.


48


ON MONDAY 12th OCTOBER 2015


Councillors: Mr Peter Cooper (PC) (Chairman), Mrs Karen Alexander (KA) (Vice Chairman), Mr Steve Chandler (SC), Mr Peter Johnson (PJ), Mr Mike Richards (MR), Mr Neville Snell (NS), Mr Martin Walton (MW),



Mr Richard Piner – at another meeting.Mr Andrew Witcomb – on holiday.MR reported that he will be unable to attend meetings for the next 6 months.Proposal: To provide special exemption to MR to miss ordinary meetings from November 2015 to April 2016.Proposed by PC, seconded by KA. MR abstained. 6 for.

b. To receive declarations of interest in items on the agendaPC declared an interest as the householder for Planning Application DA/2015/0882.


d. To approve the minutes of the Ordinary meeting held on 14th September 2015The draft minutes had been circulated prior to the meeting. Proposal: To sign the minutes as a true and accurate record of the meeting.Proposed by MR, seconded by KA. All in favour. Carried.

e. To consider actions arising from Annual Parish MeetingYet to be completed.

002/09/15 Matters arising from the minutes (for information only)The Clerk circulated copies of the newly adopted Use of Greens and Playing Field policy.

003/09/15 Public Participation (1)a. A Neighbourhood Watch meeting will be held in the village hall on 25.10.15 at 7.30pm and

will be attended by new PCSO Mark Tooley.

b. It was noted that Neighbourhood Plans for Badby and Staverton villages should be asked to take consideration of potential building developments on Staverton Lane. KA agreed to mention the matter at the next meeting of the BHP Group.

The order of the agenda was altered to accommodate members of the public present.



DA/2015/0844 Construction of garden wall (retrospective)

White House, Badby Lodge Farm, Staverton Road, Badby NN11 3DD

No objection

DA/2015/0845 Change of use of agricultural land to garden land (retrospective)

White House, Badby Lodge Farm, Staverton Road, Badby NN11 3DD

No objection

DA/2015/0864 Remove tree within a conservation area

Stuart Cottage, Church Hill, Badby NN11 3AR

Support

DA/2015/0882*

Work to and removal of trees within a conservation area

Chapel House, Chapel Lane, Badby NN11 3AQ

Support

* PC left the room for this discussion.

49

004/09/15 Financea. To note income received

£ 0.24 HSBC Interest (Sept)£ 568.16 HMRC VAT reclaim£8,125.00 DDC ½ year precept payment

b. To approve paymentsDetails Amount

(£)+ VAT (£)

Cheque Total (£)


Clerk’s salary/benefits -SeptClerk’s expenses – Sept

329.4640.74

O.OOO.OO

37O.2O S Foster LGA 1972 s112LGA 1972 s112

356

Data protection registration 35.OO O.OO 35.OO Information Commissioner's Office

LGA 1972 s112 357

Treatment of hornet nest 3O.OO 6.OO 36.OO R Piner LGA 1972 s215(6) 358Printing and design for NHP 338.OO O.OO 338.OO Orchard Print

Services LtdLocalism Act 2015 359

Mowing of greens and track07.08.15, 25.08.15


Attendance to streetlight on Stoneway

32.3O 6.46 38.76 Aylesbury Mains Ltd

PCA 1957 361

Proposal: To approve cheque for payment. Proposed by MR, seconded by MW. All in favour. Carried.

c. To note bank balancesAs at 30th September 2015 HSBC current a/c £16,016.22

HSBC deposit a/c £ 5,009.01 £21,025.23Uncashed cheques £ 1,723.45Available funds £19,301.78

d. Presentation of half year budget update and review of 4 year forecastFigures had been circulated. It was noted that large items of expenditure are still outstanding but have been budgeted for. PC noted that the current figures suggested a slight underspend at the year end but that the reserves would still be under the ideal level.

e. To consider making an application for Transparency Grant FundingIt was agreed that an application be made for approximately £100 to be spent on a scanner.Proposal: To purchase a scanner to a maximum cost of £100.Proposed by KA, seconded by MR. All in favour. Carried.

f. To consider forming a working group to produce draft 2016/2017 budgetIt was agreed that a working group made up of the Clerk, PC, MR, SC and NS produce a draft for presentation at the November meeting and discussion at the December meeting, The final budget will be ratified at the January meeting and an appropriate precept demand made on DDC.

g. To consider quote for purchase of hi-viz bibs at £5.88 eachProposal: To purchase 10 vests at £5.88 printed with Badby Parish Council.Proposed by KA, seconded by SC. All in favour. Carried.

004/09/15 Planningb. Decisions receivedApplication No


DA/2015/0597 Listed building consent for re-roofing existing building The Hollies, The Green,Badby NN11 3AF

Approval

DA/2015/0784 Conversion of garage to playroom The Old House, Church Hill, Badby NN11 3AR

Approval


50

d. To consider appeals receivedNone.

e. To receive update on planning issues at Tall Trees, BadbyConcerns were raised about indications that a non-residential building is being lived in. The Clerk was asked to chase District Councillor Gilford as to what rates are being paid on the building ready for the November meeting at which a discussion can take place whether to report the matter to DDC.

f. To consider correspondence received re DA/2015/0662 (Badby Lodge Farm)There has been no further progress on the matter. The Clerk was asked to contact District Councillor Gilford.

g. To receive update on possible development at bottom of Pound Lane, BadbyNo further progress at the moment.

006/09/15 Ongoing business (To receive reports on the following items and any action to be taken)a. Burial grounds

To include minor works to churchyard wallThe Clerk and RP have drafted a notice for the cemetery noticeboard. It was noted that a number of vases have been broken, presumably by the lawn mower. The Clerk will raise the matter with the contractor. MR thanks those who had helped in the recent working party at the churchyard.With regards to minor works to the churchyard wall, the Clerk is in the process of obtaining quotes for work which will be presented to the November meeting.

b. Provision of defibrillatorIt is currently unclear as to whether a planning application is required in addition to listed building consent. Once clarified, PC will make the appropriate application in the name of the Parish Council, as agreed with the chair of the Village Hall Management Committee. It was agreed that training should not yet be done but an update item should be lodged in the upcoming newsletter.

c. GreensTo receive report on registration of village green on StonewayPC has submitted papers to the solicitor to register the village green on Stoneway.


d. Neighbourhood PlanA report had been circulated to Councillors. It was noted that the Group is in the process of delivering notices to all homes within Badby parish and will be following up with personal visits. The importance of the Declarations of Interest by the Neighbourhood Plan group was noted. The next meeting will be held in The Windmill on 28.10.15.

e. NewsletterA draft will be produced for the November meeting. Discussion took place as to what articles should be addressed.

f. Playing FieldTo include request to make reparations to the BMX trackPC noted that he had had a conversation with James Burton who had shown interest in helping to do work on the BMX track.

To include report on Charity Rugby Fest planned for 26th and 27th SeptemberFollowing inclement weather, the Rugby Fest had had to be cancelled.

KA noted that the grass is getting long again on the football pitch. The Clerk will follow up.

51

g. Rights of WayNothing to report.

h. Roads and safetyTo include damage to verge and posts on Bunkers HillPC reported that NCC will be carrying out gritting on School Lane, Ian Boyes remains the Parish Council contact for KierWSP.The Clerk was asked to chase Street Doctor with regards to the broken water marker.The Clerk reported that she had posted the letter to the Romanian truck company following damage to a street light.A working party will be arranged to carry out various repair works.

i. Street LightingTo update with regards to two incidents of damage to lamp postsIt was noted that the marking of some street lamps needs redoing. The streetlight in Stoneway has now been repaired. Some discussion took place as to whether the resident concerned should pay all costs. The Clerk was asked to find out from Western Power what the final costs will be and what protection had been on the post when it was damaged. Following further discussion on the required inspection of street lights, it was agreed that cleaning of each light be added to the inspection.Proposal: To add cleaning of each light to the inspection requirement at a cost £3.60 per light.Proposed by PC, seconded by KA. All in favour. Carried.


k. TreesTo report on removal of tree on The Green outside The Old School HousePC has spoken to James Burton. All works should be completed in the next week, including the removal of the tree by The Old School House and an invoice will be forwarded to the Clerk. It was noted that a broken branch on the horse chestnut tree will also be dealt with at a cost of £20. Permission for this work had already been granted by DDC.

l. Village HallA horse racing film evening will be held on 20.11.15.

m. WebsiteAW had provided a report showing increased website visits and posts.

n. Vodafone enhanced 3G rural coveragePC offered a Vodafone home signal enhancer to anyone who needed it as one had been received from Vodafone free of charge.

o. Forthcoming eveningsNorthants and Local Nature Partnership – 07.10.15- RP had attended the above and will circulate a leaflet picked up.NCALC AGM – 17.10.15- The Clerk will be attending.CPRE Roadshow – 12.11.15- No Parish Council representative will be attending.

007/09/15 Consultationsa. To consider Star Awards from Daventry District Council

No comment to be made.

b. To consider Non-User Survey of Daventry Leisure Centre from Daventry District CouncilNo comment to be made.

52

c. To consider Integrated Community Equipment Services from NCCNo comment to be made.

d. To consider Central Licensing Review from Daventry District CouncilNo comment to be made.

008/09/15 Correspondence (Folder in circulation around Parish Councillors) British Heart Foundation News Beat – Autumn 2015 KierWSP – Creation of a Customers & Communities Team NRHA Annual Report (By email)

009/09/15 Public Participation (2)a. An enquiry had been received regarding noise from a shoot. A member of the public

suggested that the shoot was somewhere in the Newnham area.

b. The Clerk was asked to invite PCSO Mark Tooley to the next Parish Council meeting.

010/09/15 New matters requested for next month's agendaA361/Pinfold Green junction.

011/09/15 Date of next ordinary meetingThe next ordinary meeting will be on 9th November 2015.


53

MINUTES OF THE EXTRAORDINARY MEETING OF BADBY PARISH COUNCILHELD IN THE VILLAGE HALL AT 7.00 P.M.

ON MONDAY 19th OCTOBER 2015


Councillors: Mr Peter Cooper (PC) (Chairman), Mr Steve Chandler (SC), Mr Peter Johnson (PJ), Mr R Piner (RP), Mr Mike Richards (MR), Mr Martin Walton (MW), Mr A Witcomb (AW).

Others: Mrs Sharon Foster (Clerk), No Members of the public.

001/10e/15aTo receive and approve apologies for absenceMrs Karen Alexander (KA) (Vice Chairman)Mr Neville Snell (NS),

001/10e/15bTo receive declarations of interest in items on the agendaSC declared an interest as the next door neighbour involved in planning application DA/2015/0907.

001/10e/15cTo receive any dispensation requestsNone.

002/10e/15 Public ParticipationNone.

003/10e/15 Planning

Application No. Description of Development Location of Development CommentDA/2015/0902 Work to trees within a Conservation

Area2 The Glebe, Badby NN11 3AZ

No objection

DA/2015/0907 Remove one tree and work to one tree subject of Tree Preservation Order DA4

9 The Glebe, Badby NN11 3AZ

Support

DA/2015/0925 First floor extension to existing residential annexe

Haycock Hill, Charwelton Road, Badby NN11 3BZ

Support

0010e09/15 Date of next ordinary meetingThe next ordinary meeting will be on 9th November 2015.


54D R A F T


ON MONDAY 9th NOVEMBER 2015


Councillors: Mr Peter Cooper (PC) (Chairman), Mrs Karen Alexander (KA) (Vice Chairman), Mr Steve Chandler (SC), Mr Peter Johnson (PJ), Mr Neville Snell (NS), Mr Martin Walton (MW),

Others: Mrs Sharon Foster (Clerk), 15 Members of the public, PCSO M Tooley.


Mr Richard Piner – abroad.Mr Mike Richards – on holiday.

b. To receive declarations of interest in items on the agendaMW declared a personal and prejudicial interest in item 006/11/15a as he has tendered for works to the churchyard wall.PC declared a personal and prejudicial interest in planning application DA./2015/1008 as the applicant.


d. To approve the minutes of the Ordinary meeting held on 11th October 2015The draft minutes had been circulated prior to the meeting. Proposal: To sign the minutes as a true and accurate record of the meeting.Proposed by KA, seconded by AW. All in favour. Carried.

e. To approve the minutes of the Extraordinary meeting held on 19th October 2015The draft minutes had been circulated prior to the meeting. Proposal: To sign the minutes as a true and accurate record of the meeting.Proposed by AW, seconded by KA. All in favour. Carried.

f. To consider actions arising from Annual Parish MeetingYet to be completed.

g. To agree dates for Ordinary meetings in 2016 as well as Annual Parish MeetingDates for ordinary meetings were agreed as the second Monday in each month. The Annual Parish Meeting date was deferred to December's meeting pending enquiries.


003/11/15 Public Participation (1)a. Nothing to report.

PCSO Mark Tooley had addressed the Parish Council and public before the start of the meeting but was unable to stay longer.

The order of the agenda was altered to accommodate members of the public present.



DA/2015/0912 Construction of two detached dwellings including associated access and landscaping works

Former Garage Site, Pound Lane, Badby

Objections

55D R A F T


£ 0.24 HSBC Interest (Sept)£115.00 Funeral fee – M Warr


(£)+ VAT(£)

Cheque Total (£)


Clerk’s salary/benefits -SeptClerk’s expenses – Sept

329.46172.81

O.OOO.OO


362

Mowing of greens and track11.09.15, 25.09.15


Mowing/strimming- cemetery25.10.15,09.10.15,23.10.15

195.OO O.OO 195.O C Maull Open Spaces Act 1906 ss9 & 10

364

Churchyard mowing2015

482.9O O.OO 482.9O Badby PCC LGA 1972 s215 365

Electricity01.09.15-30.09.15

186.3O 37.26 223.56 EON PCA 1957 366

Playing field bin collection01.07.15-30.09.1501.10.15-31.12.15

111.84104.OO

22.372O.8O

259.01 Enterprise Managed Services Ltd

Litter Act 1983 367

Proposal: To approve cheque for payment. Proposed by MW, seconded by KA. All in favour. Carried.

c. To note bank balancesAs at 31st October 2015 HSBC current a/c £13,187.72


d. To confirm application for Transparency Grant FundingThe Clerk confirmed that an application had been made for £59 which was the price of the scanner purchased.

e. To circulate draft 2016/2017 budget for consideration at December meetingThe first draft was circulated and discussed. An addition of £100 every alternate year was made to cemetery maintenance. Discussion took place as to considering taking on a maintenance person to carry out certain of the maintenance requirements budgeted, and to review the insurance policy coverage and competitiveness, both to be considered in time for 2016/17.

f. To consider and sign Urban Highway Grass Mowing 2016 agreementThe Agreement offered an unchanged payment of £648.12.Proposal: To accept and sign the Urban Highway Grass Mowing 2016 agreement. Proposed by KA, seconded by AW. All in favour. Carried.



DA/2015/0938 LBC for removal of existing tin roof and replace with the same. Remove existing porch canopy on south elevation. Repairs to chimney and copings. Overhaul guttering.

Jasmine Cottage, Courtyard Lane, Badby NN11 3AX

No objection

DA/2015/1007 LBC for siting of defibrillator cabinet to external wall

Badby Village Hall, The Green, Badby NN11 3AF

No comment (the Parish Council is the applicant)

DA/2015/1008* LBC for replacement of 2 windows and installation and extractor roof vent


No objection

* PC left the room for this item.

c. To note non-Material Amendment/Permitted Development applications lodged with DDC

56D R A F T

None.


e. To receive update on planning issues at Tall Trees, BadbyDDC are investigating what rates are paid on buildings on the site.

f. To receive update re DA/2015/0662 (Badby Lodge Farm)The recent planning committee had refused the application at a vote of 9:0. AW was thanked for speaking on behalf of the Parish Council. The Clerk was asked to enquire with DDC whether business rates are being paid on the site.

g. To note DDC Local Development Scheme 2015-18 and timetable for preparation of the DDC Communities & Settlements Local PlanThe above document was circulated. It was noted that the timescale for adoption of the Local Plan is now 2018.


To include minor works to churchyard wallThe Clerk reported that a member of the public was offering the donation of a tree in memory of his late wife. It was agreed that PC, KA and the Clerk would meet with the resident to discuss further.

MW left the meeting for the next discussion and decision.

The Clerk informed the Parish Council of 3 quotes for works to the churchyard wall.Proposal: To appoint M Parratt to carry out works to the churchyard wall in line with his quotation for £759 + VAT, and to increase the budget for the current year accordingly by a transfer from Reserves.Proposed by NS, seconded by KA. All in favour. Carried.

The Clerk was asked to write a letter of apology to the family involved in broken vases in the cemetery during grass mowing.

b. Provision of defibrillatorThe VHMC would be asked re storage of defibrillator training aids.

c. GreensTo receive report on registration of village green on StonewayPC and the Clerk would visit the solicitor to progress the registration. This would cost in the region of £450 (£300 legal fees + £150 registration fee). This amount should be added into the 2016/2017 budget.


d. Neighbourhood PlanAW reported that recent actions had raised awareness and 37 people had attended the last meeting. An update meeting had been held with DDC and an Open Day is being planned for February 2016.

e. NewsletterThe Clerk will be circulating a draft as soon as possible.

f. Playing FieldTo include request to make reparations to the BMX trackThe Clerk will chase James Burton for any progress.The Clerk will speak to the mowing contractor regarding grass mowing.

57D R A F T


h. Roads and safetyConcern was voiced regarding parking at the entry to the village off the A361 where building work is currently being undertaken. It was noted that, although dangerous, no illegal parking is happening.The Clerk was asked to enquire with PCSO Tooley details of a recent accident on the A361 involving a motorcyclist.

To include damage to verge and posts on Bunkers HillPosts need to be re-set.

To include A361/Pinfold Green junctionA site meeting will be arranged with Ian Boyes to discuss ways to reduce risks at the junction.

To include correspondence from resident regarding large continental vehicles accessing Challis'PC and AW would meet with representatives of Challis Haulage to discuss further.

To include works to verge outside The Old House, Church HillAlison Pell at KierWSP has been in contact with the resident regarding works carried out to the public highway.

i. Street LightingTo update with regards to two incidents of damage to lamp postsThe Clerk will chase Western Power with regards to costs associated with repairs to the lamp in Stoneway. A letter had been sent to the company whose lorry had hit the lamppost on the Green.

To include update on inspection and cleaningThe inspection had been requested and should take place shortly.


k. TreesTo report on removal of tree on The Green outside The Old School HouseThe tree had been removed.

To include report on works to trees on boundary of graveyard and Highfield, Vicarage HillPC and the Clerk will be meeting with the resident with regards to this matter.

To include consideration of monitoring of trees T5 and T6 on The GreenThe Clerk was tasked with obtaining quotes for a report on these trees.

l. Village HallNothing to report.

m. WebsiteNothing to report.

n. Forthcoming events12.11.15 CPRE Roadshow AW will be attending.17.12.15 Parish & Town Councils' Meeting PC and possibly KA will be attending.

58D R A F T

007/11/15 Consultationsa. NCC Care Fees and Care Home Services

No comment to be made.

b. Northants ACRE Open Spaces SurveyNo comment to be made.

008/11/15 Correspondence (Folder in circulation around Parish Councillors) NCALC Update Northamptonshire Local Nature Partnership Annual Review 2014/15


010/11/15 New matters requested for next month's agendaNothing at this time.

011/11/15 Date of next ordinary meetingThe next ordinary meeting will be on 14th December 2015.


59


ON MONDAY 14th DECEMBER 2015


Councillors: Mr Peter Cooper (PC) (Chairman), Mrs Karen Alexander (KA) (Vice Chairman), Mr Steve Chandler (SC), Mr Peter Johnson (PJ), Mr Richard Piner (RP),Mr Martin Walton (MW), Mr Andy Witcomb (AW).



Mr Mike Richards – on holidayMr Neville Snell - working.

b. To receive declarations of interest in items on the agendaPC declared a personal and prejudicial interest as recipient of cheque number 369.


d. To approve the minutes of the Ordinary meeting held on 9th November 2015The draft minutes had been circulated prior to the meeting. Proposal: To add A Witcomb as attending the meeting and to then sign the minutes as a true and accurate record of the meeting.Proposed by KA, seconded by SC. All in favour. Carried.

e. To consider actions arising from Annual Parish MeetingDeferred.

f. To agree date for 2016 Annual Parish MeetingThe Annual Parish Meeting date was agreed as Friday 15th April 2016PC noted that he and the Clerk had drawn up a calendar of actions which will be published on the website.

002/12/15 Matters arising from the minutes (for information only)It was noted that there has been no progress on planning application DA/2015/0912 (ex-garages site on Pound Lane).


Discussion took place with regards to parking at the new house on Pinfold Green. The builder reported that an application is likely to made for a permanent access to the property off Pinfold Green rather than the current planning consent for access through Bridge House.


£ 0.24 HSBC Interest (Nov)£ 648.12 NCC s136 mowing grant – Invoice sent to NCC, funds not yet received£ 6O.OO Headstone fee – M Hawkins£255.OO Burial fee – J Williams£23O.OO Burial fee – R Brooks£15O.OO Interment fee – A Butterworth£115.OO Exclusive Right of Burial payment – W Browning

60


(£)+ VAT(£)

Cheque Total (£)


Clerk’s salary/benefits -OctClerk’s expenses – Oct

416.7940.63

O.OOO.OO


368

Lock for Playing Field gateWebsite fees

12.5O17.5O

2.493.5O

35.99 P Cooper LG(MP)A 1976 s19LGA 1972 s112

369

Village mowing09.10.15


Streetlight electricity01.10.15-31.10.15

192.52 38.5O 231.02 EON PCA 1959 371

Clerks & Councils Direct2016 Subscription

12.OO O.OO 12.OO CommuniCorp LGA 1972 s112 372

Playing field bin collection01.01.15-31.03.15

25.76 5.15 30.91 Enterprise Managed Services Ltd

Litter Act 373

Proposal: To approve above cheques for payment. Proposed by KA, seconded by AW. 6 in favour. PC abstained. Carried.

c. To note bank balancesAs at 30th November 2015 HSBC current a/c £13,502.72


d. To confirm application for Transparency Grant FundingNCALC have the application.

e. To ratify 2016/2017 budgetThe draft budget had been circulated.Proposal: To agree the circulated 2016/2017 budget. Proposed by MW, seconded by AW. All in favour. Carried.

f. To agree precept demand to be put on Daventry District Council for financial year 2016/2017Proposal: To agree a precept demand of £17,000 for 2016/2017. Proposed by MW, seconded by AW. All in favour. Carried.



DA/2015/1093 Creation of two resident care bedrooms within existing courtyard

Badby Park, Badby Road West, NN11 4NH

No objection

DA/2015/1094 Listed building Consent for creation of two resident care bedrooms within existing courtyard

Badby Park, Badby Road West, NN11 4NH

No objection

DA/2015/1105 Demolition of existing conservatories. Construction of single storey rear extension

The Old House, Church Hill, Badby NN11 3AR

No objection



e. To receive update on planning issues at Tall Trees, BadbyDDC have made a site visit and believe that the education building is being used as a residence. They have referred the matter for determination as to whether Council Tax or Business Rates should be applied. The Clerk and PC will request that DDC take enforcement action regarding the breach of planning conditions, referring to the history of the site.

61

f. To receive update re DA/2015/0662 (Badby Lodge Farm)DDC have confirmed that the property is considered a Band E residential property and so does not pay business rates. It was agreed that no action be taken until such time as any appeal is dealt with. It was reported that another company was also operating from the site.


To include minor works to churchyard wallRP had looked into the issue of the broken vases. Nothing further to report.

b. Provision of defibrillatorThe VHMC has agreed to storage of defibrillator training aids. PC reported that agreement has been reached with DDC regarding the style of the sign to be erected onto the village hall and Listed Building Consent obtained. PC and SC to take forward with the VHMC.

c. GreensTo receive report on registration of village green on StonewayThe solicitor has drafted a Statutory Declaration to be signed. A few amendments have been suggested before further consultation with the householder and subsequent signing.


It was noted that a number of vehicles had been parked on Church Green over the weekend. It is hoped that this is a one-off event. PC has erected a No parking notice on Church Green.

PC has also replaced a broken post on Church Green and requested permission to purchase a post rammer at a cost of £45. This was agreed.

It was noted that the water marker sign on The Green has still not been repaired. The Clerk was asked to chase.

d. Neighbourhood PlanAW reported that an open public meeting will be taking place on 28th February 2016. It was noted that over 200 households had responded to the recent door to door visits. Comments are now being combined for report at the next meeting due to take place on 13th January 2016.

e. NewsletterThe draft had been circulated and was discussed. Some additions will be made.

f. Playing FieldTo include request to make reparations to the BMX trackNo progress at the moment.KA reported that the bin has not been emptied for the last 2 weeks. The Clerk will contact Enterprise.


h. Roads and safetyTo include damage to verge and posts on Bunkers Hill and Church Green.The post on Church Green has been replaced. The posts on Bunkers Hill are still to do.

To include report on meeting with Northants Highways re A361/Pinfold Green junctionDuring the meeting, it was agreed that vehicles could make a less dangerous exit from the village by using the left hand fork at Pinfold Green. This will be publicised in the newsletter.

62

It was also agreed that a request be made to NCC for 40mph roundels on the A361 and yellow lines on the exit from the A361 into the village (as proposed by Ian Boyes in his email of 26th November). NCC will make an annual county-wide application late in 2016.

To include discussion with Challis' re movement of large continental vehiclesPC and AW had attended a meeting at Challis’ and had been advised that the current increase in continental lorries is due to a current contract and is not a permanent move. Challis’ have provided clear instructions on how to access their yard but these are not always passed on to drivers. Challis’ would prefer not to advertise where they are by more signage for security reasons.

i. Street LightingTo update with regards to two incidents of damage to lamp postsThe Clerk had received a letter of thanks from the resident involved in the incident on Stoneway.

To include update on inspection and cleaningThe Clerk had requested confirmation of when the inspection will be taking place.


k. TreesTo include report on works to trees on boundary of graveyard and Highfield, Vicarage HillA site visit had been made. Two trees on the recent report are within the resident’s garden (not the churchyard). The resident had kindly agreed to cover the cost of the tree works. However, a third tree is within the boundary of the churchyard and will be added to the Parish Council list. PC was tasked with asking ask James Burton to remove the ivy from this tree and add it to the Parish Council invoice.

To include consideration of monitoring of trees T5 and T6 on The GreenQuotes had been received.Proposal: To appoint Bruce Hatton to carry out a picus test and produce a written report on both trees at a total cost of £340.Proposed by PC, seconded by PJ. All in favour. Carried.

To include report on discussion with parishioner re a memorial treeA meeting had taken place with the resident, PC, KA and the Clerk. Since the meeting, the Clerk had contacted three companies (suggested by James Burton) but were able to supply a tree at a reasonable cost due to high delivery charges. The Clerk had, however, obtained a quote for a 6 foot tree at £50 inc VAT or a 9 foot tree at £75 inc VAT from a local nursery. It was agreed that the Clerk should speak to the resident concerned and then order the larger of the two. The Clerk had also been trying to contact M Venton at DDC to get agreement that the new tree replace the one recently removed from in front of The Old School House.

l. Village HallThe recent Race Night had raised £700. There is due to be a Jazz Night in the new year.


n. Forthcoming events17.12.15 Parish & Town Councils' Meeting PC and KA will attend.

007/12/15 Consultationsa. NCC – Schools Admissions arrangements for September 2017

No comment.

63

b. NCC – Open Market Review – Request for information on broadband infrastructureprovisionNo comment.

c. DDC - Draft Housing Supplementary Planning Document ConsultationIt was agreed that a working group consisting of PC, RP, AW, Chris Nelson and the Clerk draw up a response for confirmation at the next meeting.

d. NCC – Minerals & Waste Local Plan Update – Draft plan for ConsultationNo comment.

e. DDC – Open Space Sports and Recreation SurveyTo be added to the website for personal comment.

008/12/15 Correspondence (Folder in circulation around Parish Councillors) Police and Crime Commissioner re community engagement Chris Heaton-Harris report (By email) The Clerk – November 2015 Clerks & Councils Direct – November 2015 Countryside Voice – Winter 2015 Police Commissioner – Update re visits to communities


010/12/15 New matters requested for next month's agendaNCC Draft Budget

011/12/15 Date of next ordinary meeting - 11th January 2016

The Chairman closed the meeting at 9.10pm and wished everyone a Happy Christmas.

1


ON MONDAY 11th JANUARY 2016


Councillors: Mr Peter Cooper (PC) (Chairman), Mrs Karen Alexander (KA) (Vice Chairman), Mr Peter Johnson (PJ), Mr Richard Piner (RP), Mr Andy Witcomb (AW).

Others: Mrs Sharon Foster (Clerk), County Councillor Robin Brown, 4 Members of the public.


Mr Steve Chandler – on holidayMr Mike Richards – on holidayMr Neville Snell – workingMr Martin Walton - working.

b. To receive declarations of interest in items on the agendaPC declared a personal and prejudicial interest in item 004/01/16b as recipient of cheque number 378.AW declared a personal and prejudicial interest in item 006/01/16d as recipient of payments on behalf of the Neighbourhood Plan Group.


d. To approve the minutes of the Ordinary meeting held on 14th December 2015The draft minutes had been circulated prior to the meeting. Proposal: To sign the minutes as a true and accurate record of the meeting.Proposed by PJ, seconded by KA. All in favour. Carried.

e. To consider actions arising from Annual Parish MeetingMatters raised at the APM were Vodafone (which is now being dealt with by the landlord at The Windmill); Neighbourhood Plan (which is ongoing through the Neighbourhood Plan Group); and parking within the village (which will be an issue constantly).


003/01/16 Public Participation (1)a. County Councillor Brown addressed the meeting. He apologised for not being able to

attend as many meetings recently as he would like which is due to other commitments within the County Council. He then went on to explain the reasoning behind providing the Empowering Councillors Funding as well as the current consultation on NCC’s draft budget resulting from continuing cuts. PC thanked him for attending when he can and also for the grants which the Parish has received in recent years.

b. A member of the public noted that there has been no progress on the Pound Lane planning application since mid-November.


£ 0.24 HSBC Interest (Dec)£ 648.12 NCC s136 mowing grant – Invoice sent to NCC, funds not yet received£ 5O.OO Headstone fee – Jarvis£ 59.OO Transparency Funding Grant£ 3O.OO Headstone fee – Smith

2


(£)+ VAT(£)

Cheque Total (£)


Clerk’s salary/benefits - DecClerk’s expenses - Dec

416.7933.99

O.OOO.OO


374

Newsletter printing 141.60 28.32 169.91 ImageIT LGA 1972 375Electricity 01.11.15-30.11.15

186.30 37.26 223.56 EON PCA 1959 376

Noticeboard repairs 49.3212.00

9.963.00

74.78 M Walton LGA 1972 377

Post hammer 37.50 7.49 44.99 P Cooper Open Spaces Act 1906 s10

378

Proposal: To approve above cheques for payment. Proposed by KA, seconded by AW. 4 in favour. PC abstained. Carried.

c. To note bank balancesAs at 31st December 2015 HSBC current a/c £13,502.72


d. To confirm application for Transparency Grant FundingPayment of the funding has now been received and the scanner purchased.

e. To receive an update on the 4 year forecastThe forecast had been circulated and published with the recent newsletter. An error in it had now been corrected which improves the likely end of year balance and may lead to a reduction in the expected precept increases in future years. Thanks went to the member of public who had pointed out the error.

f. To provide ¾ year budget updateThe budget sheet had been circulated and was discussed. The Clerk and PC will report back as to the reasons behind overspend on Greens & Verges. A number of invoices are still awaited and these will be requested for payment.



DA/2015/1150 Variation of Condition 2 of planning permission DA/2014/0442 – Provision of living space to 2nd floor

Land rear of Bridge House, Daventry Road, Badby

No comment

DA/2015/1106 LBC to remove 1 conservatory to the rear and replace


No comment

DA/2015/1063 Formation of base and hardstanding, associated access and track, irrigation pond, erection of polytunnels and potting shed (part retrospectIve)

The Bungalow, Staverton Road, Badby NN11 3DD

No objection; expectation that the land previously occupied by polytunnels will be reinstated in a timely way

b. To consider decisions received and related correspondenceApplication No Description Location DDC ActionDA/2015/1007 LBC for siting of defibrillator cabinet to external

wallBadby Village Hall, The Green, Badby NN11 3AF

Approved

DA/2015/1008 LBC for replacement of two windows and installation of roof vent


Approved


d. To consider appeals receivedIt was reported that an appeal has now been lodged with regards to Badby Lodge Farm. Following some discussion, it was noted that an oral hearing and on-site visit would be

3

preferable to a written submission to the Appeals Inspector.e. To receive update on planning issues at Tall Trees, Badby

PC reported that, following further inspection by DDC, a Planning Contravention Notice has been issued.


To include minor works to churchyard wallThe Clerk was asked to find out when the work is due to start.A query was raised as to whether a gravestone safety check should be made in the churchyard or whether this is already carried out by the PCC.

b. Provision of defibrillatorPlanning consent has now been received. A member of the public suggested obtaining sponsorship for the ongoing costs, e.g. batteries and defibrillator pads.

c. GreensTo receive report on registration of village green on StonewayPC reported that registration is now progressing. A draft submission has been prepared by the solicitor.

To consider proposed works on The Green in relation to Empowerment Grant FundingNo progress to report due to the weather conditions.

d. Neighbourhood PlanAW had submitted a report. A meeting of the Group will be held at The Windmill on 13.01.16 with a formal consultation to the village on 28.02.16 in the village hall. It was also noted that a number of cheques will be requested for payments to be made by 31.01.16. These payments will be in line with the procedure previously agreed and the appropriate paperwork being submitted to the Clerk.In response to a question from the public, it was agreed that continuing dialogue between all parties – the Parish Council, the Group, the parishioners of Badby and the planning authorities – was essential to achieve a satisfactory outcome beneficial to the parish.

e. NewsletterThe newsletter had been published at the end of December. Thanks were passed to the Clerk.

f. Playing FieldTo include request to make reparations to the BMX trackNothing to report.A member of the public requested that consideration be given to having a litter pick this year.KA reported that the bin had been emptied when put out.

g. Rights of WayAn overhanging dead branch was reported on the footpath between the 2 stiles above the cemetery. This will be dealt with.

h. Roads and safetyTo include damage to verge and posts on Bunkers Hill and Church Green.A working party will be arranged to make appropriate repairs. AW reported that he had requested clearing of the drain by Pinfold Green which had overflowed again during recent storms.The Clerk was asked to find out when the Daventry ring road is likely to open again and whether more appropriate diversion signage can be erected quickly to avoid heavy vehicles ending up in the village.

i. Street LightingTo update with regards to incident of damage to lamp posts

4

Nothing to report.

To include update on inspection To include report on inspection and cleaningThe inspection has taken place. The report should be available for the February meeting.


k. TreesTo include consideration of monitoring of trees T5 and T6 on The GreenThe picus testing took place last week and so the report should be available for the February meeting.

To include report on discussion with parishioner re a memorial treePC had met with Michael Venton to agree positioning for the tree. The Clerk will make contact with the parishioner to agree purchase of a sweet chestnut tree.

l. Village HallA meeting will be held on 18.01.16.


n. Forthcoming events15.12.15 Planning Training

NS had attended.

17.12.15 Parish & Town Councils' MeetingPC and KA had attended. Minutes of the meeting had been circulated. It was noted that PCSO Mark Tooley has now moved to another area. However, PCSO Carl Barton has returned to covering Badby.

007/01/16 Consultationsa. NCC – Draft Budget for 2016/2017 (ends 19.01.16)

A comment regarding the Empowerment Funding will be made.

b. DDC - Draft Housing Supplementary Planning Document ConsultationPC and the Clerk to complete SurveyMonkey following a meeting last week to draft responses.

c. Charwelton Neighbourhood Plan (ends 31.01.16)The Clerk was asked to congratulate Charwelton on progress made.

d. NCC – Draft Northamptonshire Parking Standards (ends 08.02.16)PC will comment with regards to the need for guidelines on parking requirements in relation to new developments.

008/01/16 Correspondence (Folder in circulation around Parish Councillors) NCALC Update (Also by email) Clerks & Councils Direct – Nov 2015 LCR – Winter 2015009/01/16 Public Participation (2)

Nothing to report.


011/01/16 Date of next ordinary meeting - 8th February 2016The Chairman closed the meeting at 9.50pm.

5D R A F T


ON MONDAY 8th FEBRUARY 2016


Councillors: Mr Peter Cooper (PC) (Chairman), Mr Steve Chandler (SC), Mr Peter Johnson (PJ), Mr Richard Piner (RP), Mr Neville Snell (NS), Mr Martin Walton (MW), Mr Andy Witcomb (AW).

Others: Mrs Sharon Foster (Clerk), District Councillor J Gilford, 6 Members of the public.


Mrs Karen Alexander – on holidayMr Mike Richards – on holiday

b. To receive declarations of interest in items on the agendaPC declared a personal and prejudicial interest in item 004/02/16b as recipient of cheque number 383.


d. To approve the minutes of the Ordinary meeting held on 11th January 2016The draft minutes had been circulated prior to the meeting. Proposal: In item 001/01/16b, delete “and KA” and to sign the minutes as a true and accurate record of the meeting.Proposed by RP, seconded by PJ. All in favour. Carried.

e. To consider plans for 2016 Annual Parish MeetingThe meeting will be held on Friday 15th April with much the same format as last year but with an open session for parishioners to raise matters with the Parish Council. The Clerk was asked to invite community organisations.


003/02/16 Public Participation (1)a. It was noted that a new PCSO has been appointed to Badby – Kevin Thompson – and that

a number of cars had been damaged recently in The Green/Park Close area.

b. District Councillor Gilford addressed the meeting with regards to a new consultation due out on the frequency and format of waste and recycling collections under the next DDC contract in 2018. It was agreed that all members of the community should be encouraged to comment.


£ 0.24 HSBC Interest (Jan)£ 648.12 NCC s136 mowing grant – Invoice sent to NCC, funds not yet received


(£)+ VAT(£)

Cheque Total (£)


Clerk’s salary/benefits - JanClerk’s expenses - Jan

335.4429.15

O.OOO.OO


382

Fence post for Church Green 5.7O 1.14 6.84 P Cooper Open Spaces Act ss9&10 383Electricity 192.52 38.5O 231.02 EON PCA 1959 384

Proposal: To approve above cheques for payment. Proposed by MW, seconded by SC. 6 in favour. PC abstained. Carried.

6D R A F T

c. To note bank balancesAs at 31st January 2016 HSBC current a/c £ 9,929.46


d. To report on ¾ year budget queriesPC presented figures relating to the overspend on Greens; the additional spends were justified and could be met from reserves if necessary.



DA/2016/0015 Variation of Condition 2 and removal of Conditions 6, 7, 8 and 10 of DA/2014/0442 relating to creation of separate access for new dwelling


To support if yellow lines placed between the access and A361 and the hedge is kept to a height of 0.6m, as part of an integrated plan to reduce risk at the junction.Proposed by MW, seconded by RP. 6 for. 1 against. Carried.

b. To consider decisions received and related correspondenceApplication No Description Location DDC ActionDA/2015/0912 Construction of two detached dwellings

including associated access and landscapingFormer Garage Site, Pound Lane, Badby

Correspondence received from public

DA/2015/1093 Creation of 2 resident care bedrooms within existing courtyard

Badby Park Ltd, Badby Road West, Daventry NN11 4NH

Withdrawn

DA/2015/1094 Listed Building Consent for creation of 2 resident care bedrooms within existing courtyard

Badby Park Ltd, Badby Road West, Daventry NN11 4NH

Withdrawn

DA/2015/1150 Variation of DA/2014/0442 as Provision of living space to 2nd floor


Approved


d. To consider appeals receivedApplication No Description Location CommentAPP/Y2810/W/15/3141251(DA/2015/0662)

Change of use from residential to mixed use


PC will draft a response to the planning inspector.

e. To receive update on planning issues at Tall Trees, BadbyNothing to report.

f. To receive dates for 2016 Badby Motocross events on Arbury HillMeetings are planned to be held on 10th April, 22nd May, 26th June and 9th October. The Clerk was asked to add to the website calendar and also to send a post 2 weeks before each meeting.


RP reported that he had completed a 6 month safety check: one gravestone needs urgent attention and another needs looking at. RP will arrange for the work to be done. Following some concern about items in the cemetery being removed, a notice has been put on the cemetery noticeboard.

7D R A F T

To include minor works to churchyard wallThe Clerk has not been able to contact the contractor to find out when the work is due to be done.

b. Provision of defibrillatorThe Clerk reported her findings on maintenance costs. An offer of sponsorship for 4 years was received which was gratefully accepted and will be followed up by the Clerk.PC and MW will build a cabinet for the defibrillator to be mounted in.

c. GreensTo receive report on registration of village green on StonewayRegistration is progressing.

To consider proposed works on The Green in relation to Empowerment Grant FundingThe area is currently flooded.

To consider Best Village Competition 2016 invitationDiscussion took place and it was agreed that no entry will be made this year.

d. Neighbourhood PlanAW presented a report. Open Days will be taking place on 27th and 28th February.


f. Playing FieldTo include request to make reparations to the BMX trackNothing to report.

To include playing field inspectionThe Clerk was asked to arrange the inspection.


h. Roads and safetyTo include damage to verge and posts on Bunkers Hill and Church GreenIn view of the amount of damage recently caused, a working party will carry out repair work.

The Clerk was asked to report fly tipping in the layby at the top of the A361, various potholes around the village and the end of the pathway from the village hall. The Clerk has already reported overgrowing bushes on Bunkers Hill following a report from a resident.

i. Street LightingTo include update with regards to incident of damage to lamp postNothing to report.

To include update on inspection and cleaningThe inspection report had been received and circulated. The Clerk was asked to obtain quotes for getting the essential works carried out as well as costs for replacement bowls.


k. TreesTo include monitoring of trees T5 and T6 on The GreenA report had been received recommending felling of T763 (formerly T6 on the corner of Main Street with Chapel Lane) as a matter of urgency. The Clerk and PC were authorised to notify DDC of the requirement for a 5 day notice and to appoint a contractor to do the work. AW will put a post on the website once a date for the work is arranged.

8D R A F T

Proposal: To authorise the Clerk and PC to arrange for felling of tree T763.Proposed by MW, seconded by SC. All in favour. Carried.

To include report on discussion with parishioner re a memorial treeThe Clerk was tasked with ordering the larger of the trees available and arranging for delivery.

Concern was voiced with regards to the safety of trees at the top of Bunkers Hill. The trees were believed to be on Highways land and the Clerk was tasked with reporting them to Street Doctor.

l. Village HallA meeting had been held. Nothing to report.


n. Forthcoming events20.02.16 DDC Local Plan Event

AW had attended.

12.05.16 CPRE Spring RoadshowNo Councillor is available to attend.

o. Consideration of Queen's 90th birthday celebrationTo include consideration of Clean for the Queen event 4th-6th March 2016AW will look into what date might be convenient for a Clean for the Queen event.Public opinion will be gathered with regards to holding a celebration event or collaborating it with the Badby Fayre which is taking place in September.

007/02/16 Consultationsa. KierWSP – Parish Satisfaction Questionnaire

The Clerk to complete.

b. DDC – Part 2 Local Plan Issues and Options (Closes 11.03.16)A meeting to draw up comments will be held with PC, AW, RP and the Clerk.

c. DDC – Ageing Well (Closes 04.03.16)Individual comments to be made.

d. NCC – Care & Support at Home (Closes 11.03.16)PC to comment.

e. NCC/NHS Mental Health Services in NorthamptonshireNo comment to be made.

008/02/16 Correspondence (Folder in circulation around Parish Councillors) Clerks & Councils Direct – January 2016 British Heart Foundation NewsBeat – Spring 2016 The Clerk – January 2016



011/02/16 Date of next ordinary meeting - 14th March 2016The Chairman closed the meeting at 9.50pm.

9D R A F T

MINUTES OF THE EXTRAORDINARY MEETING OF BADBY PARISH COUNCILHELD IN THE VILLAGE HALL AT 7.30 P.M.

ON MONDAY 29th FEBRUARY 2016


Councillors: Mr Peter Cooper (PC) (Chairman), Mr Steve Chandler (SC), Mr Peter Johnson (PJ), Mr Richard Piner (RP), Mr Neville Snell (NS), Mr Martin Walton (MW), Mr Andy Witcomb (AW).

Others: Mrs Sharon Foster (Clerk), 1 Member of the public.

001/02e/16a To receive and approve apologies for absenceMrs Karen Alexander – on holidayMr Mike Richards – on holiday

001/02e/16b To receive declarations of interest in items on the agendaNone.

001/02e/16c To consider any dispensation requestsNone.

002/02e/16 Public ParticipationNo comment made.

003/02e/16 Planninga. To consider applications receivedApplication No


DA/2015/0964 Conversion of barn and infill single storey rear extension


No comment to be made

DA/2015/0965 Listed Building Consent for conversion of barn and infill single storey rear extension


No comment to be made

DA/2016/0062 Work to trees subject of Tree Preservation Order DA4

17 The Glebe, Badby NN11 3AZ

No objection


Trifidia, Church Hill, Badby NN11 3AR

No objection


Land at corner of Main Street and Chapel Lane, Badby

No comment to be made*

* Discussion took place with the member of public in attendance. A request was made to have the soil tested before any replacement is considered. A Councillor mentioned whether a sculpture or bench could possibly be made out of any good wood.

004/02e/16 Date of next ordinary meeting - 14th March 2016


10


ON MONDAY 14th MARCH 2016


Councillors: Mr Peter Cooper (PC) (Chairman), Mrs Karen Alexander (KA) (Vice Chair), Mr Steve Chandler (SC), Mr Peter Johnson (PJ), Mr Richard Piner (RP), Mr Neville Snell (NS), Mr Martin Walton (MW),



Mr Andy Witcomb – prior commitmentMr Mike Richards – on holiday

b. To receive declarations of interest in items on the agendaNone.


d. To approve the minutes of the Ordinary meeting held on 8th February 2016The draft minutes had been circulated prior to the meeting. Proposal: In item 005/02/16a, replace “All in favour” with “6 for. 1 against” and to sign the minutes as a true and accurate record of the meeting.Proposed by SC, seconded by RP. 6 for. 1 abstained. Carried.

e. To approve the minutes of the Extraordinary meeting held on 29th February 2016The draft minutes had been circulated prior to the meeting. Proposal: To sign the minutes as a true and accurate record of the meeting.Proposed by PJ, seconded by SC. All in favour. Carried.

f. To consider plans for 2016 Annual Parish Meeting – Friday 15th AprilOrganisations have been invited. Councillors were asked to give thought to what particular issues might be highlighted for discussion.

g. To arrange the Clerk's appraisalPC and KA will arrange a suitable time for the appraisal with the Clerk.


003/03/16 Public Participation (1)No comment.


£ 0.24 HSBC Interest (Jan)£ 0.23 HSBC Interest (Feb)£ 648.12 NCC s136 mowing grant – Invoice sent to NCC, funds not yet received£ 59.38 Allotment Society – Rental£ 50.00 Headstone fee - Dyson

11


(£)+ VAT(£)

Cheque Total (£)


Refreshments - NHP Event 43.5O O.OO 43.5O G Nelson LGA 1972 s102(4) 385Refreshments - NHP Event 23.87 O.OO 23.87 J Cooper LGA 1972 s102(4) 386Village hall hire – NHP Event

36O.OO O.OO 36O.OO Badby VHMC

LGA 1972 s102(4) 387

Clerk’s salary/benefits - FebClerk’s expenses - Feb

227.7433.97

O.OOO.OO


388

Streetlighting inspection 933.75 186.75 1120.5O Aylesbury Mains

PCA 1959 389

Streetlighting electricity01/01/16-31/01/1601/02/16-29/02/16

192.5218O.1O

38.5036.02

447.14 EON PCA 1959 390

Labour for replacing fencing 785.OO O.OO 785.OO P Groves Open Spaces Act 1906 s9 and s10

391

Horse chestnut inspection 34O.OO 68.OO 408.OO BHA Trees Ltd

Open Spaces Act 1906 s9 and s10

392

PAYE 65.6O O.OO 65.6O HMRC LGA 1972 s112 393Proposal: To approve above cheques for payment. The increase on Cheque 391 from the quoted £450 was due to an extra two days’ work having to be undertaken to replace the fencing. Proposed by MW, seconded by PJ. All in favour. Carried.

c. To note bank balancesAs at 29th February 2016 HSBC current a/c £ 9,266.48




Draft Highways Order EM/2200

Proposed stopping of highway at Junction of Pinfold Green and Daventry Road, Badby

Outside new house on corner of Daventry Road/Pinfold Green

No objection.

b. To consider decisions received and related correspondenceApplication No Description Location DDC ActionDA/2015/1063 Formation of base and hardstanding, associated

access and track, irrigation pond, erection of polytunnels and potting shed (part retrospective)

The Bungalow, Staverton Road, Badby NN11 3DD

Approved

DA/2015/1105 Demolition of existing conservatories. Construction of single storey rear extensions


Approved

DA/2015/1106 LBC to remove and replace conservatory and various internal alterations


Approved

DA/2015/0912 Construction of two detached dwellings including associated access and landscaping works

Former Garage Site, Pound Lane, Badby

Approved


d. To consider appeals receivedApplication No Description Location CommentAPP/Y2810/W/15/3141251(DA/2015/0662)

Change of use from residential to mixed use


A Hearing will now be held on 17th or 24th May.

e. To receive update on planning issues at Tall Trees, BadbyThe Clerk was asked to obtain a report and update on the matter, noting that presence of

12

people and lights into the evening were still occurring.


RP reported that the contractor will not be able to continue mowing the cemetery this year. RP and the Clerk were tasked with obtaining quotes for consideration at the next meeting.

RP reported that Les Finn had kindly laid down a very old gravestone for no charge. He will repair another very old gravestone for which the Parish Council has no contact details for £30 at the Parish Council's cost. There is one other gravestone which is not dangerous but has some movement. The Clerk was asked to write to the family concerned quoting £20 to have the work done.

To include minor works to churchyard wallThe works have now been completed.

To include correspondence re condition of access and request for bird boxesIt was noted that the area of land outside the cemetery gate is not the property of the Parish Council but it was felt appropriate to purchase a bag of gravel to improve the condition of the ground. RP with liaise with the correspondent with regards to the purchase of bird boxes in the autumn.Proposal: To purchase a bag of gravel to be laid outside the entrance gate to the cemetery.Proposed by KA, seconded by PC. All in favour. Carried.

b. Provision of defibrillatorThe box for housing the defibrillator is ready to paint and then will be erected.

c. GreensTo receive report on registration of village green on StonewayNothing to report.

To consider proposed works on The Green in relation to Empowerment Grant FundingNothing to report.

d. Neighbourhood PlanIn AW's absence, Ken Morris addressed the meeting. He reported that the recent open days had been a success and resulted in feedback being given on 5 policies which are now being updated. Further policies are also being written. Declaration of Interest forms are in the process of being signed. The next meeting of the Group will be on 6th April. PC thanked Mr Morris for the update.


f. Playing FieldTo include request to make reparations to the BMX trackNothing to report.

To include playing field inspectionA cost of £62.50 ex VAT has been obtained for the inspection. The Clerk was asked to arrange for the inspection to take place.


h. Roads and safetyTo include damage to verge and posts on Bunkers Hill and Church GreenPC will arrange a working party will carry out repair works.

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Discussion took place regarding recent flooding. SC noted that the culvert on Brookside Lane needs clearing out. A member of the public also reported that the pipes over The Nene by Bridge House were actually carrying electric, telephone and probably gas lines. The pipes are damaged and so the Clerk was asked to contact the appropriate authority to get repairs carried out.

NCC has requested applications for Community Engagement Gangs. Councillors were asked to forward suggestions to NS and the Clerk to enable NS to submit an application.

i. Street LightingTo include update with regards to incident of damage to lamp postNothing to report.

To include update on inspection and cleaningAylesbury Mains have a stock of 13 replacement bowls which can be fitted at a cost of £508.10 + VAT. A decision will be made as to which bowls will be replaced as there are 20 needing replacement on the inspection report.


k. TreesTo include quotes for removal of Horse Chestnut on The GreenQuotes had been received of £1,680 and £1,650. Discussion took place and the Clerk was tasked with enquiring as to the cost of grinding out the stump. It was noted that nothing would be done with the ground for the time being but this may be a question to be raised at the Annual Parish Meeting.Proposal: To accept the quote of £1,680 on proviso that the cost of grinding out the stump is less than £315.Proposed by NS, seconded by KA. All in favour. Carried.

To include report on discussion with parishioner re a memorial treeThe tree is ready for delivery. Discussion took place and it is hoped that planting can take place on Monday 21st March. The Clerk will arrange.

l. Village HallNothing to report.

m. WebsiteIt was noted that the Clerk had paid the website hosting fee and so the responsibility is now that of the Parish Council rather than a member of the public.

n. Forthcoming events16.03.16 Neighbourhood Planning Workshop

Clerk to check who may be attending.

12.05.16 CPRE Spring RoadshowNo Councillor is available to attend at the moment.

o. Consideration of Queen's 90th birthday celebrationThe Clerk was asked to contact local organisations to see whether a planning group can be put together to discuss options for a celebration.

To include consideration of Clean for the Queen event 4th-6th March 2016AW has booked the equipment for the Clean for the Queen but it was agreed that Easter Sunday may not be a good day and so the Clerk was asked to try to re-arrange for another date.

To include consideration of purchase of commemorative medalDiscussion took place and it was agreed that the medal would not be purchased.

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007/03/16 Consultationsa. DDC – Part 2 Local Plan Issues and Options (Closes 11.03.16)

Comments had been submitted.

b. NCC – Care & Support at Home (Closes 11.03.16)No comment to be made.

c. NCC – Northampton Northern Orbital Route (Closes 08.04.16)No comment to be made.

d. DDC – Help Shape the Future of Your Bin Collections (Closes 31.03.16)Individuals to make comment.

008/03/16 Correspondence (Folder in circulation around Parish Councillors) NCALC Update – January/February 2016 Clerks & Councils Direct – March 2016 The Clerk magazine – March 2016 CPRE Outlook – March 2016



011/03/16 Date of next ordinary meeting - 11th April 2016The Chairman closed the meeting at 9.05pm.

Documents

MINUTES OF THE ORDINARY MEETING OF BADBY PARISH … · d. Presentation of end of year accounts for 2014/2015 and update of 4 year forecast Cash figures had been circulated. It was