MINUTES OF THE ORDINARY MEETING OF UPPER HUNTER …Cr Ron Campbell: 1. Question regarding election of Mayor and returning wards to the Shire Response: The General Manager responded

of 78 of the Minutes of the Ordinary Meeting of the Upper Hunter Shire Council held on Monday 24 September 2012 MAYOR GENERAL MANAGER

MINUTES OF THE ORDINARY MEETING OF UPPER HUNTER SHIRE COUNCIL HELD ON MONDAY, 24 SEPTEMBER 2012 AT THE COUNCIL CHAMBERS, SCONE COMMENCING AT 5.00pm

PRESENT: Cr Michael Johnsen, Cr Peter Bishop, Cr Lee Watts, Cr Lorna Driscoll, , Cr Deirdre Peebles, Cr Wayne Bedggood, Cr Kiwa Fisher, Cr Ron Campbell, and Cr Maurice Collison. APOLOGIES: Nil IN ATTENDANCE: Mr Daryl Dutton (General Manager), Mr Steve Pryor (Director Corporate Services), Mr Ben Oliver (Acting Director Environmental Services), Mr Stephen Ward (Acting Director Technical Services) and Mrs Robyn Cox (Executive Personal Assistant) ADOPTION OF MINUTES: RESOLVED that the minutes of the Ordinary Council Meeting held on 27 August 2012 be adopted.

Moved: Cr D Peebles Seconded: Cr L Watts CARRIED DECLARATIONS OF INTEREST: Nil PUBLIC PARTICIPATION: Nil


UUPPPPEERR HHUUNNTTEERR SSHHIIRREE CCOOUUNNCCIILL

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COMMITTEE/DELEGATES REPORTS ....................................................................... 5 C.09.1 UPPER HUNTER COUNTY COUNCIL ............................................................................................ 5 C.09.2 MURRURUNDI FRONTIER FESTIVAL ............................................................................................ 9 C.09.3 MURRURUNDI AND DISTRICT HISTORICAL SOCIETY ................................................................... 12 C.09.4 UPPER HUNTER FAMILY DAY CARE JOINT ADVISORY GROUP COMMITTEE ................................. 17 C.09.5 SCONE DISTRICT AUSTRALIA DAY COMMITTEE ......................................................................... 19 C.09.6 NSW RURAL WOMEN'S GATHERING EVENT COMMITTEE - EXECUTIVE MEETING ........................ 22

DEVELOPMENT REPORTS ...................................................................................... 27 D.09.1 PLANNING PROPOSAL 1/2012 - AMEND MINIMUM LOT SIZE ...................................................... 27 D.09.2 DEVELOPMENT APPLICATION 166/2012 - ERECTION OF STORAGE SHED AT SCONE MEMORIAL POOL 30 D.09.3 DEVELOPMENT APPLICATION DA 160/2012 - CONSTRUCTION OF ROOF OVER CATTLE YARDS ... 44 D.09.4 SUBMISSION IN RESPONSE TO REVIEW OF THE NSW PLANNING SYSTEM .................................. 55

GENERAL ADMINISTRATION REPORTS ................................................................ 59 G.09.1 MODERNISATION OF LOCAL GOVERNMENT LEGISLATION .......................................................... 59 G.09.2 STATE EMERGENCY SERVICE - VEHICLE TRANSFER ................................................................. 62 G.09.3 DISCUSSION PAPER - .............................................................................................................. 63 G.09.4 LAND TRANSFER .................................................................................................................... 74 G.09.5 TENDERS - PURCHASE OF PLANT ............................................................................................ 77

CONFIDENTIAL REPORTS ....................................................................................... 78 CR.09.1 TENDERS - PURCHASE OF PLANT ............................................................................................ 78


MAYORAL MINUTES Nil NOTICE OF MOTIONS Nil QUESTIONS WITH NOTICE Nil QUESTIONS WITHOUT NOTICE Cr Kiwa Fisher:

1. Council will be aware of the informal vote at the Local Government Election. At the 2008 election 495 informal votes were recorded, or a little over 6%, however in the recent poll well over twice that figure was recorded, 1133 informal votes at 13.8%. It has been suggested by others that this may reflect some confusion with the layout of the ballot paper or a general disillusionment with Council or a combination of both. Would Council agree that it is in our interests to establish the cause so that we can address the issues? The response to my initial enquiry to David Workman, our Returning Officer, was that this could be done via an enquiry from the General Manager to the Electoral Commissioner.

Response: The General Manager advised that he had already written to the State Electoral Office seeking advice in regard to the high proportion of informal votes.

2. Council will be aware of the recent release of the State Government’s Strategic Regional Land Use Plan

for the Upper Hunter and New England and the widespread concerns of many individuals and stakeholders within the LGA with many of the changes that have been made from the original draft of the plan, to which of course Council made a well reasoned and considered submission which contained various recommendations. I note that of those 9 recommendations only two have been incorporated. As such, would Council agree that it is most important for Council to make a further submission outlining its reservations and concerns with the SRLUP and that it is most important that this be done as expediently as possible whilst those issues are still being considered? Response: The General Manager agreed that in view of the timeframe it would be appropriate for Council to make further submissions.

Cr Lee Watts:

1. Requested that the community be asked if they would prefer to elect the Mayor in future.

Response: The General Manager advised that he would take the question on notice and bring back to a future meeting the method for reviewing the method of election of Mayor.

2. Question regarding the status of Heritage works on the Scone Civic Theatre.

Response: The Mayor advised that the owner of the building had indicated on a number of occasions that he wants his 60th birthday celebration (which is in three years) to be held in the building. The Mayor also advised he is of the belief that the roof has been fixed and that disabled access will be constructed then the building painted. The Acting Director Environmental Services undertook to review the status of Heritage funded works and advise Cr Watts accordingly.


Cr Ron Campbell:

1. Question regarding election of Mayor and returning wards to the Shire

Response: The General Manager responded that the current process for election of Mayor is determined by Council and may only be changed following a referendum. In regards to returning to wards a similar process is required with the Minister’s consent. Given determinations made at the formation of the Shire, and the complications of the ward boundary system, it is unlikely approval would be given against the trend of eliminating wards.

Cr Peter Bishop:

1. Question regarding mining biodiversity offset lands and will Council make representations to State Government.

Response: The General Manager responded that Council will make representations to State Government at the appropriate time.

Ordinary Council Meeting 24 September 2012

Page 5 of 78 of the Minutes of the Ordinary Meeting of the Upper Hunter Shire Council held on Monday 24 September 2012 MAYOR GENERAL MANAGER

COMMITTEE/DELEGATES REPORTS Section: Committee/Delegates Reports REP-327/12

C.09.1 UPPER HUNTER COUNTY COUNCIL RECOMMENDATION: That Council note the minutes of the meeting of the Upper Hunter County Council held Tuesday, 21 August 2012. BACKGROUND: A meeting of the Upper Hunter County Council was held on 21 August 2012 at the Council Chambers, Muswellbrook. Council was represented by Crs Michael Johnsen, Lea Carter and Errol Bates. ISSUES: As per attached minutes. SUSTAINABILITY: Not applicable. OPTIONS: Nil FINANCIAL CONSIDERATIONS: Nil Enclosures: 1 Upper Hunter County Council - Minutes - 21 August 2012 RESOLVED that Council note the minutes of the meeting of the Upper Hunter County Council held Tuesday, 21 August 2012.

Moved: Cr L Watts Seconded: Cr D Peebles CARRIED

ATTACHMENT NO: 1 - UPPER HUNTER COUNTY COUNCIL - MINUTES - 21 AUGUST 2012 ITEM NO: C.09.1




Section: Committee/Delegates Reports REP-330/12

C.09.2 MURRURUNDI FRONTIER FESTIVAL RECOMMENDATION: That Council note the minutes of the meeting held 16 August 2012. BACKGROUND: Murrurundi Frontier Festival Committee ISSUES: As noted in the minutes SUSTAINABILITY: N/A COMMUNITY INTERACTION: N/A OPTIONS: To adopt or amend the minutes. FINANCIAL CONSIDERATIONS: N/A Enclosures: 1 Minutes Murrurundi Frontier Festival meeting held 16 August 2012 RESOLVED that Council note the minutes of the meeting held 16 August 2012.

Moved: Cr L Driscoll Seconded: Cr D Peebles CARRIED

ATTACHMENT NO: 1 - MINUTES MURRURUNDI FRONTIER FESTIVAL MEETING HELD 16 AUGUST 2012

ITEM NO: C.09.2


MINUTES OF MURRURUNDI FRONTIER FESTIVAL COMMITTEE MEETING HELD IN MURRURUNDI LIBRARY, 16 AUGUST 2012 COMMENCING AT 5.00PM

1.0 PRESENT:

Rodney Swansborough, Col Stanford, Andrea Idstein, Ray Hynes, Keith Cole 2.0 IN ATTENDANCE:

Robin Terry (Murrurundi Rotary Club), Cheryl Beatty, Robert Hope, Wendy Jackson, Christopher Jackson, Denise Appleby

3.0 APOLOGIES: Cr Seccombe, Sean Constable, Margaret Lonegan,

4.0 MINUTES OF THE PREVIOUS MEETING

Motion: That the minutes of the meeting held on 26 July 2012 be accepted as a true and accurate record of the meeting.

Noted & considered accurate Andrea Idstein/Col Stanford 5.0 MATTERS ARISING FROM THE PREVIOUS MINUTES

Rodney Swansborough nothing to report on Caravan Park. Rodney Swansborough went ahead and organised for Robert Hope to supply shirts and printing

with committee’s agreement at cost of $16 - $18.00. Polo Shirts to be sold for $26 to $28.00. Polo Shirts have been distributed to various businesses in Murrurundi on consignment. Rodney reported that he has already sold some shirts. Caps to be sold for $15.

6.0 BUSINESS ITEMS

6.1 Advertising Rodney Swansborough reported that the frame is made and sign writing has been done and

only needs to set up frame and sign on his trailer. Moved that a formal thank you be given to Bob Standen for his efforts in building the frame.

Moved Ray Hynes/Keith Cole. Andrea Idstein reported that they can advertise in IMAG for a cost of $180 ¼ page with an

editorial. Deadline for the Links 18 August and September. Ray Hynes suggested they see if Scone Visitors Centre could have the polo shirts for sale. Rodney Swansborough said he is working on the website over the next fortnight. Ray Hynes has spoken with Paul Bowd and they are able to have a display in their window

next to entry into Dooleys Store.

6.2 Event Activities Robyn Terry to obtain contact number for Barry Lawn from Ray Hynes. Rodney Swansborough has asked Denise Appleby to be school co-ordinator for the talent

quest and activities. Christopher Jackson to assist Denise and will be event manager to organise stage program.

Advertise look alike competition and if no interest this item will not go ahead. Train buffs will be coming in period costume and it is encouraged that locals dress in period

costume as well.

ATTACHMENT NO: 1 - MINUTES MURRURUNDI FRONTIER FESTIVAL MEETING HELD 16 AUGUST 2012

ITEM NO: C.09.2


Andrea Idstein has sent out emails to data bases for markets and waiting on response to

see what stallholders would be interest in coming, already has some stallholders committed to coming along. Cost of each stall site to be $25.00 and agreed that the fee be waived for Murra County as a good gesture. Keith Cole has offered to assist Andrea Idstein in attracting prospective stallholders.

Col Stanford said Belinda MacKenzie would have a list of potential stallholders that they could contact.

Ray Hynes said that Hunter Bell Cheese should be approached to see if they would have a stall with “Besy” the cow.

Rodney Swansborough said the following are suggestions for Static displays: o King of the Ranges bringing horses and damper man. o Noxious weeds o St Johns Ambulance/Murrurundi Fire Brigade o Police/Army o Cancer Council o Sheep shearing display o Murrurundi Scouts o Vintage cars/ Heritage Museum

The storyboards are being finalised. The stagecoach event waiting on Bob Paton to return to finalise arrangements. Col Stanford

suggested that they have a narrator for the holdup and the narrator be on the balcony of the Royal Hotel and tell the story so people can hear what is going to take place during the holdup, Col has written a poem. Christopher and Wendy Jackson to meet with Col Stanford at the Royal Hotel to organise the venue and script for the stagecoach holdup. There will be two performances 11.30am and 3.30pm and the bushrangers and stagecoach to make appearances at Wilson Oval during the day. It was suggested that Brian Hunt be asked if he would be interested in being the narrator.

6.3 Action Plan

Train Update

o Col Stanford reported that there will be two trains coming and only has 25 seats left available on the train.

Action – Sponsors to be put on the event program. Action – Rodney Swansborough to source PA system for the event. Action – Committee to revisit the layout of activities at next meeting Action - Rodney Swansborough to prepare posters advertising raffle prizes. Action –Rodney Swansborough to source small prizes for the talent quest. Action – Next meeting finalise stage program and run through setup for the day.

6.4 Fundraising

• Raffle prizes confirmed and tickets are now on sale. • There will be a separate raffle for the helicopter prize.

6.5 Budget Ray Hynes to draft letter to Council to see if they will be a sponsor. Hunter Mutual have agreed to sponsor the event for $500.00

7.0 GENERAL BUSINESS

• All the committee agreed to accept Denise Appleby and Christopher Jackson as committee

members.

8.0 DATE OF NEXT MEETING

Next meeting – Thursday 30th August at 5:00pm - Murrurundi Library.

THERE BEING NO FURTHER BUSINESS, the meeting concluded at 7.00pm




C.09.3 MURRURUNDI AND DISTRICT HISTORICAL SOCIETY RECOMMENDATION: That Council note the minutes of the meeting held 13 August 2012. BACKGROUND: The Murrurundi and District Historical Society is a Section 355 Committee of Council responsible for the operation of the Murrurundi Museum, Pioneer Cottage and Church Hall. ISSUES: As noted in the minutes, the Committee has requested that the Swinging Bridge be kept in original condition and that plastic decking is not used on the bridge. The Manager Engineering Operations advises that Wood Plastic composite (WPC) decking has been selected as a replacement material for the decking on the Murulla Street pedestrian bridge, and work has recently commenced (photo attached). The decking has a natural wood grain surface and colour. WPC is manufactured from a mixture of recycled wood flour and recycled plastic. Maintenance costs are dramatically reduced without the need for additional applications of saturation coatings, varnish of lacquer. WPC is resistant to insects, fungi, rot and water penetration. WPC is also classified as non-slip decking surface and is superior to traditional decking materials such as hardwood. It is also more cost effective than hardwood. SUSTAINABILITY: Not applicable COMMUNITY INTERACTION: In accordance with Council’s Community Relations Policy, involving and partnering. OPTIONS: To adopt or amend the recommendation. FINANCIAL CONSIDERATIONS: Expenditure is within budget allocation. Enclosures: 1 Minutes of the Murrurundi and District Historical Society meeting held 13 August 2012 2 Photo - Murulla St Pedestrian Bridge RESOLVED that Council note the minutes of the meeting held 13 August 2012.

Moved: Cr L Watts Seconded: Cr L Driscoll CARRIED

ATTACHMENT NO: 1 - MINUTES OF THE MURRURUNDI AND DISTRICT HISTORICAL SOCIETY MEETING HELD 13 AUGUST 2012

ITEM NO: C.09.3


MINUTES OF THE GENERAL MEETING OF THE MURRURUNDI & DISTRICT HISTORICAL SOCIETY,

HELD AT THE MUSEUM, MAYNE STREET, MURRURUNDI ON MONDAY 13 AUGUST 2012 COMMENCING AT 2PM.

1.0 MEMBERS: Geoff Field (Chairman), Mr Des Dugan, Mrs Carolyn Farrow, Mrs Carmel Hughes, Mrs Patricia Paton, Ms Barbara Riddell,

2.0 IN ATTENDANCE:

3.0 APOLOGIES: Mrs Gwen Alchin, Mrs Heather Ranclaud, Ms Glenda Stace, Ms Megan Taylor.

4.0 ABSENT:

5.0 DECLARATION OF INTEREST: Nil declared

6.0 MINUTES OF THE PREVIOUS MEETING:

MOTION: that the minutes of the meeting held 9 July 2012 be accepted as an accurate record.

MOVED: Mrs Carolyn Farrow SECONDED: Mrs Carmel Hughes Carried

7.0 BUSINESS ARISING: 7.1 Concept Plan for Extension/New Pavilion

Request for an update at the September meeting on letter drafted in February regarding a concept plan.

7.2 Guest speaker- Churchill Fellow to speak on steam trains Agreed to gauge interest before setting a date.

7.3 Volunteer safety at the Museum The Chairman advised there will be an information session on volunteer safety on Tuesday 28 August from 1.15-2pm.

7.4 Working Bee held 14 July rained out 7.5 Update on next exhibition in conjunction with the Murrurundi Festival

The Secretary reported that the current exhibition would finish in September with the next exhibition to coincide with the Murrurundi Frontier Festival. It was suggested that the Festival Committee may want to hold their exhibit in the Church Hall. Suggested the Historical Society would need the takings from the door (or a percentage). MOTION: a letter be sent to the Festival Committee seeking clarification of the request to use the Church Hall and requesting a written response. MOVED: Ms Barbara Riddell SECONDED: Mrs Carolyn Farrow Carried

7.6 Wardrobes update The Men’s Shed has advised that the inside of the wardrobes need to be painted white so there is good light reflection. The toughened glass had been ordered.

7.7 Firearms progress update Application forms have been received and need to be completed

before taking possession of the firearms.


ITEM NO: C.09.3


8.0 CORRESPONDENCE:

INWARDS:

Federation of Australian Historical Societies e-Bulletin No. 102 - 19 July 2012 Ben Hall book RAHS E-News It's a RAP Building relationships with your Aboriginal community Jewboys request for information Council draft agenda 13 August 2012 Council elections 'Glenalvon' IMAGinE awards RAHS E-News CORRESPONDENCE OUT: Nil MOTION: That the correspondence be dealt with as read. MOVED: Barbara Riddell SECONDED: Carmel Hughes Carried

9.0 REPORTS 9.1 Cottage Report Quiet month. Sold one fridge magnet. Books were the same as last month ($3,779.64) Received tea towels with cottage on them ($240). Having bus-load of 39 visitors through on Wednesday (15/8/2012). Tidy town inspectors will be inspecting at the same time. MOTION: That the Cottage report be dealt with as read. MOVED: Barbara Riddell SECONDED by Carolyn Farrow. Carried 9.2 Treasurer’s Report Balance July 30 $3351.34 July income $ 20.10 Total: $3371.44 There were no expenses. The secretary pointed out we were now mailing copies of the minutes to members without email addresses which is costing us $10 a month leaving aside envelopes, paper and printer inks. MOTION: Treasurer's report and approval be accepted. MOVED: Barbara Riddell. SECONDED: Des Dugan. Carried.

10.0 GENERAL BUSINESS:

10.1 Brides Revisited- the extremely successful exhibition and associated events and use of the Church Hall as exhibition space, has been nominated for a Cultural Heritage Award in the Tidy Towns Sustainable Communities program. The assessor will be visiting Murrurundi Church Hall on Wednesday 15 August between 2pm and 4pm. The Chairman invited other members to meet with the assessor. 10.2 Other matters Plaques for displays outside the museum could not be added to the plaques being made for buildings however, the information has been added to the heritage walk. President suggested we do the plaques ourselves.


ITEM NO: C.09.3


Display case in church hall progress report held over until September. The Cottage suggested it would pay to have the display case re-glassed. Displays Art display director from an art gallery be invited to offer his opinion and give his suggestions on internal displays. Hall Books some confusion whether Hall books were sent or paid for. President solved the problem by sending two books to the people who said they did not get them. President Geoff Field suggested our postal address should be the council's box number in Murrurundi which is PO Box 90. He suggested everyone use the number and the address be placed on the website. Swinging Bridge: There has been a suggestion of using plastic decking on the swinging bridge. The bridge should be kept in its original condition and not use plastic decking. Sought resolution to retain the original decking. MOTION: Not use plastic decking on the Swinging Bridge MOVED: Barbara Riddell SECONDED : Carolyn Farrow. Carried New Volunteer: Jennifer Saunders (a new volunteer) wants to learn more about the Museum. She vacuumed the museum and has suggested she would do the windows. President suggested she should become a member and fill out the volunteer forms. Patricia Paton asked about a white door which had been thrown over the fence. It was a donation from Ray Hynes and is a door made out of sliced water pipes. DVD covering the Capuchin Hermitage donated by Fr Henry Paul is at the Museum.

11.0 NEXT MEETING:

The next meeting date is September 12 at 2:00pm. The Chairman thanked everyone for their attendance

With no further business it is expected the meeting will close at 3.30 pm.

ATTACHMENT NO: 2 - PHOTO - MURULLA ST PEDESTRIAN BRIDGE ITEM NO: C.09.3





C.09.4 UPPER HUNTER FAMILY DAY CARE JOINT ADVISORY GROUP COMMITTEE

RECOMMENDATION: That Council note the minutes of the meeting of the Upper Hunter Family Day Care (UHFDC) Joint Advisory Group (JAG) Committee held on 21 August 2012. BACKGROUND: The UHFDC Joint Advisory Group met on Tuesday 21 August 2012 in the Upper Hunter Shire Council Administration Centre Scone. A copy of the minutes of the meeting is attached. ISSUES: As outlined in the minutes. SUSTAINABILITY: Not applicable. COMMUNITY INTERACTION: This is a section 355 Committee of Council which includes representation from other organisations and the community. OPTIONS: To adopt or amend the recommendation. FINANCIAL CONSIDERATIONS: Not applicable. Enclosures: 1 Upper Hunter Family Day Care Joint Advisory Committee JAG minutes 21st August 2012 RESOLVED that Council note the minutes of the meeting of the Upper Hunter Family Day Care (UHFDC) Joint Advisory Group (JAG) Committee held on 21 August 2012.

Moved: Cr L Driscoll Seconded: Cr W Bedggood CARRIED

ATTACHMENT NO: 1 - UPPER HUNTER FAMILY DAY CARE JOINT ADVISORY COMMITTEE JAG MINUTES 21ST AUGUST 2012

ITEM NO: C.09.4


Minutes of the meeting of the FAMILY DAY CARE JOINT ADVISORY Group COMMITTEE held at 6.20pm

on TUESDAY 21 August, 2012 at the Upper Hunter Shire Council, Administration Centre, Scone.

1.0 PRESENT: Ms Kim Edwards (Coordinator, Children’s Services – UH Shire Council), Cr Lorna Driscoll (UH Shire Council - Chairperson), Mrs Chris Hovi (Educator Rep)

2.0 IN ATTENDANCE: Mrs Marg Caslick (M’brk Educator, Mrs Helen Clark 3.0 APOLOGIES: Mrs Kerri Cone (Manager, Community Services – UH Shire Council), Cr Stephen Ward

(M’brk Shire Council)

RESOLVED: that the apologies from Mrs Kerri Cone and Cr Stephen Ward be accepted.

Moved: Mrs Chris Hovi Seconded: Ms Kim Edwards CARRIED

4.0 MINUTES OF PREVIOUS MEETING: RESOLVED: that the minutes of the meeting held 15 May, 2012 be adopted as a true and accurate record.

Moved: Ms Kim Edwards Seconded: Mrs Chris Hovi CARRIED

5.0 BUSINESS ARISING 5.1 Proposed 2012/13 Fees

Noted In response to public submissions, Council has reduced the proposed Parent Administration Levy by

$0.10c. The 2012/13 adopted Parent Administration Levy is $0.80c per hour per child.


6.1 Educator Update Noted

Three (3) prospective Educators have almost completed the registration process. Additional Prospective Educator Enquiries received:

Scone (2) Muswellbrook (4) Aberdeen (1) Merriwa (1)

One (1) Scone Educator resigned on the 9th August Total Educators currently registered: 18

6.2 Children’s Services Strategic Planning Project

Noted Muswellbrook Shire Council and Mt Arthur Coal Community Development Fund have funded a project to

develop a strategic plan for Children’s Services in the Muswellbrook Shire and have engaged a consultant to work on the project.

Initial data has been collated identifying Family Day Care as a significant provider of child care in the Muswellbrook local government area.

Child care usage data is being compared with state and national averages (ABS figures). The project is now exploring the need for child care places in comparison to state and national averages. A draft plan will be available soon.

7.0 CO-ORDINATOR’S REPORT: (Accepted as tabled)

8.0 PERFORMANCE INDICATOR REPORT: (Accepted as tabled)

9.0 BUDGET:

9.1. Report on Year to Date figures (Accepted as tabled)

10.0 NEXT MEETING: 6.15pm, Tuesday 20 November 2012, Upper Hunter Shire Council, Administration Centre. There being no further business the meeting closed at 7pm.




C.09.5 SCONE DISTRICT AUSTRALIA DAY COMMITTEE RECOMMENDATION: That Council:

1. Note the minutes of the Scone District Australia Day Committee meeting held on Wednesday, 29 August 2012;

2. Amend the Charter to include the Aberdeen District with membership being two (2) Councillors and six (6) community members including two (2) youth representatives, and call for nominations for new Committee members.

BACKGROUND: A meeting of the Scone District Australia Day Committee was held on Wednesday, 29 August 2012. A copy of the minutes is attached. The Committee has suggested that the Charter be amended to include the Aberdeen District following several years of difficulty maintaining an Aberdeen Committee. Aberdeen Bowling Club are involved in organising the events for Australia Day in Aberdeen however the Awards nominations have been largely dealt with by the Scone Committee for the past few years. ISSUES: As outlined in the minutes. Inclusion of Aberdeen District in Committee Charter. SUSTAINABILITY: Not applicable. OPTIONS: To adopt, reject or amend the recommendation. FINANCIAL CONSIDERATIONS: Nil Enclosures: 1 Scone District Australia Day Committee - Minutes of Meeting held 29 August 2012 RESOLVED that Council: 1. Note the minutes of the Scone District Australia Day Committee meeting held on

Wednesday, 29 August 2012; 2. Amend the Charter to include the Aberdeen District with membership being two (2)

Councillors and six (6) community members including two (2) youth representatives, and call for nominations for new Committee members.

Moved: Cr L Watts Seconded: Cr L Driscoll CARRIED

ATTACHMENT NO: 1 - SCONE DISTRICT AUSTRALIA DAY COMMITTEE - MINUTES OF MEETING HELD 29 AUGUST 2012

ITEM NO: C.09.5


Minutes for the meeting of the SCONE DISTRICT AUSTRALIA DAY COMMITTEE held at 4.00pm

on Wednesday, 29 August 2012 at the Upper Hunter Shire Council, Barry Rose Committee Room, Liverpool Street, Scone.

1.0 MEMBERS: Cr Errol Bates, Cr Lee Watts, Mr Graham Hook. 2.0 IN ATTENDANCE: Mrs Robyn Cox, Mrs Kerri Cone

3.0 APOLOGIES: Mrs Valda Bowd

Mrs Bowd also gave notice of her intention to resign from the Committee.

MOTION: That Mrs Valda Bowd’s resignation be accepted and a note of appreciation be sent. Moved: Mr G Hook Seconded: Cr L Watts CARRIED A letter of appreciation to be sent to Val thanking her for her efforts while a member of the Committee.

4.0 ABSENT: Nil 5.0 DECLARATION OF INTEREST:

Item 7.1 Awards Nominations Cr Lee Watts

6.0 MINUTES OF THE PREVIOUS MEETING:

MOTION: That the minutes of the meeting held on Wednesday, 29 August 2012 as presented be noted as a true and accurate record. Moved: Cr L Watts Seconded: Mr G Hook CARRIED

7.0 CORRESPONDENCE:

IN: Letter of thanks from 2012 Australia Day Ambassador, Jill B Bruce. Advice from Australia Day Committee that they are going electronic for 2013. OUT: Letters of thanks sent to all individuals and community organizations involved in 2012 Australia Day celebrations.


Cr Lee Watts declared an interest in Item 8.1 regarding placing Australia Day Award nomination forms in the Bush Telegraph which is produced by the Scone Neighbourhood Resource Centre for which she is Manager. 8.1 Awards Nominations – The Committee agreed that the same format be used again this year. Once

updated, the forms will be distributed to the following:

Schools; Community and youth organizations; Council’s website; Libraries Community Newsletters – Bush Telegraph, Aberdeen Whisper, Murrurundi Links, Merriwa

Ringer.

It was agreed to also distribute nomination forms to Young Endeavour nominators and provide to guests at the Young Endeavour Dinner.

ATTACHMENT NO: 1 - SCONE DISTRICT AUSTRALIA DAY COMMITTEE - MINUTES OF MEETING HELD 29 AUGUST 2012

ITEM NO: C.09.5


8.2 Award Categories – The categories will remain the same as last year: Citizen, Young Citizen,

Sportstar, Young Sportstar and Community Group of the Year. 8.3 Events and Activities – events and activities will remain as per previous years subject to availability

of those organizations and individuals involved. It was agreed that following the success of the official event being held inside the Council Chambers, that it be held inside again in 2013. This will save considerable funds by not hiring a marquee.

8.4 Committee – It was agreed that the Committee Charter be amend to include the Aberdeen District

and call for nominations for new Committee members. MOTION: To recommend that Council amend the Charter to include the Aberdeen District with membership being two (2) Councillors and six (6) community members including two (2) youth representatives, and call for nominations for new Committee members.

Moved: Mr G Hook Seconded: Cr L Watts CARRIED

8.5 Replacement Trophy – Trish Ferguson made contact with Council requesting a replacement

trophy, at her cost, for the Citizenship Award received in 2011 by her late father, Bert Tuckey. The trophy has been misplaced since the passing of Mr Tuckey.

MOTION: To provide a replacement trophy for the late Bert Tuckey’s Citizenship Award to his daughter, Trish Ferguson at Council’s cost.

Moved: Cr L Watts Seconded: Cr E Bates CARRIED UNANIMOUSLY

9.0 NEXT MEETING:

The next meeting to be held on Tuesday, 27 November 2012 at 4.00pm.

There being no further business, the Chairperson closed the meeting at 5.05pm.




C.09.6 NSW RURAL WOMEN'S GATHERING EVENT COMMITTEE - EXECUTIVE MEETING

RECOMMENDATION: That Council: 1. note the minutes of the NSW Rural Women's Gathering Event Committee of 29th August 2012;

and, 2. approve the recommendation that Patricia Brooker & Kara Mitchell be appointed to the NSW

Rural Women's Gathering Event Committee. BACKGROUND: Annual Women's Gatherings have been held in rural towns since 1993, bringing together rural women for a weekend of networking, learning, gaining inspiration and ideas, and sharing information. Gatherings regularly attract around 300 women, and some partners also attend and join in a Men's Programme of Tours and activities. The Gathering enables the successful town and surrounding Shire to promote its unique culture, industry, tourism and environment to a large range of visitors , with media coverage through the Rural Women's Network Country Web, both before and after the event. A community meeting, chaired by the Mayor, was held on 23rd November 2011, to examine interest and feasibility of applying to the Rural Women's Network, Department Primary Industry to run the 2013 Rural Gathering in Scone and our Shire area. There was strong Shire wide support, a proposal was submitted, and the 2013 gathering has been awarded to Scone. The NSW Rural Women's Gathering Event Committee for Scone was formed and meets regularly to. oversee the planning and provision of the NSW Rural Women's Gathering 2013 in Scone and to consider and provide recommendations to Council on matters regarding NSW Rural Women's Gathering 2013 in Scone. ISSUES: As noted in Minutes. SUSTAINABILITY: Not applicable. COMMUNITY INTERACTION: Community involvement in significant event . OPTIONS: To accept, amend or reject the minutes. To accept, amend or reject the recommendation. FINANCIAL CONSIDERATIONS: Staff involvement through administrative support and submission preparation. A Budget has been discussed and broadly adopted by the Planning Group of a minimum of $140,000 expenditure. It is anticipated that the event will run at a surplus, however Council assistance in managing cash flows will be required. Council staff will be involved in monitoring budgetary considerations and supporting the Committee functioning. Depending on the level of sponsorship some financial support may be required from Council. RESOLVED that Council: 1. note the minutes of the NSW Rural Women's Gathering Event Committee of 29th August

2012; and, 2. approve the recommendation that Patricia Brooker & Kara Mitchell be appointed to the

NSW Rural Women's Gathering Event Committee.


ATTACHMENT NO: 1 - WOMEN'S GATHERING - MINUTES OF MEETING - 29.8.12 ITEM NO: C.09.6


MINUTES OF NSW RURAL WOMEN'S GATHERING EVENT COMMITTEE EXECUTIVE MEETING

HELD ON WEDNESDAY 29TH AUGUST 2012 AT 3.30PM IN THE COMMITTEE ROOM, UPPER HUNTER SHIRE COUNCIL ADMINISTRATION CENTRE, SCONE

1. PRESENT: Cr Lee Watts(Chairperson until 4.50pm), Kerri Cone (Administration Assistant & Chairperson from 4.50pm) Margaret Wicks, Fay Cone, Laura Witham, Kara Mitchell-Watson.

APOLOGIES: Siobhan Leonard, Caroline Long, Helen Jenkinson, Belinda McKenzie,

Moved that apologies be accepted. Moved: Fay Cone Seconded: Kara Mitchell-Watson CARRIED 2. MINUTES FROM PREVIOUS MEETING

Moved that Minutes from the meeting held 18.7.12 be accepted as accurate. Moved: Fay Cone Seconded: Kara Mitchell-Watson CARRIED

3. BUSINESS ARISING FROM PREVIOUS NOTES

3.1 STALL AT PARKES Kerri provided information on behalf of Belinda: 400 Information packs were ready. Fay indicated these are usually put on delegates seats on the last day. Some giveaway bookmarks were available & Mike Pritchard may be providing some notepads. Discussion regarding what the stall should giveaway & promote: Margaret will look into costs & availability of plastic horseshoes/or real ones Kerri will investigate cost of Magnetic Calendars Laura will investigate possibilities of small bottles of wine through Hunter Wine Services Belinda will be asked to organise promotional slideshow and portable computer. 3.2 PARKES WEEKEND TRANSPORT OPTIONS Kerri provided information on behalf of Belinda: Fourteen people needing transport to Parkes. Unable to obtain cost effective second driver for a Scone Bus. Gloucester women organising bus via Merriwa and seats available for approx $80 ea. Members felt a bus was preferable to private cars and the Gloucester option was adopted. Private cars from Scone to Merriwa was preferred- possibly 2 Council cars, Fay & Wendy. 3.3 REGISTRATIONS FOR PARKES 10 free registrations have been distributed, with Council to cover additional 2 for Staff. Need to send them in bulk-Caroline, Ruth & Kerri still to be completed. 3.4 WEB DESIGN FOR SCONE Caroline is still overseas so no further clarification. It was suggested that Kerida David has an interest in Web design work and may be worth approaching if St Joseph's was not able to assist. Belinda has been trialling online registration software called "Try Booking" (with the Rodeo Event) and will assess whether it is worthwhile for us. 3.5 KEYNOTE SPEAKER Raema had contact with Gai Waterhouse's assistant- Gai is likely to be in Melbourne at the time of the Gathering. The option of videoing an interview with Gai has been offered. Members were keen to accept this offer if it can be organised. Guest Speaker/Entertainment /Media Promotions Subcommittee to follow up and liaise with Raema. Possible topics: "How she



succeeded in her industry as a woman", "her life". It was felt that Gai would have ideas of her own she could offer. The subcommittee needs to consider a replacement in-person speaker- some suggestions were Wendy Harmer and Fiona McLoughlin.

4. CORRESPONDENCE:

1. Email from Sonia Muir re CASP Grants now open and suggesting we should consider applying- refer to Workshops & Activities Subcommittee to consider and prepare application. Kara Mitchell-Watson is familiar with guidelines. Applications close: 2nd October.

Information at: http://www.regionalartsnsw.com.au/grants/casp.html 2. Email from Sally saying she had touched base with Laura Witham re Sponsorship. Westpac

unable to commit. Pharmaceutical companies still considering request. Noted in sub-committee report below.

3. Email from Raema Leigh reporting contact with Gai Waterhouse's assistant. Gai likely to be in Melbourne during this time. Offering option to video an Interview with Gai. Noted in Business arising.

4. Email from Rob Peel of Butlers Events Hire (Newcastle) interested in meeting to discuss events equipment needs. Noted. Laura Witham also indicated a number of further options when we know what is needed. The Events Storeroom has also made a sponsorship offer.

5. SUB- COMMITTEE UPDATES

5.1 CATERING Fay indicated that the catering Committee had reached a point where further overall decisions needed to be made about the event, before more detailed planning needed to occur. She pointed out that the function on Saturday Night was usually a sit down dinner and this was a general expectation of participants. A BBQ dinner was less appropriate. Laura offered to look into getting a wine sponsor for the night. Lindy to clarify if alcohol could be consumed on school premises if young people under 18 years were not involved in any way. St Marys had indicated they could not cater for a full day, but were happy to look after one main meal or a morning or afternoon tea, Scone Primary School were happy to be involved. Laura indicated that some sponsors may also enjoy a more hands on involvement( Commonwealth Bank) eg in preparing & serving a BBQ 5.2 BUDGETTING Margaret had not been able to obtain information from previous events Treasurers as yet. Has sent an enquiry to Sonia Muir for some information. Some contacts have been sent to Margaret. 5.3 SPONSORSHIP AND FUNDRAISING Sal O'Regan is awaiting outcome of previous contacts with 3 pharmaceutical Companies and Bank. Laura Witham has volunteered to take on the Co-ordinator role and has liaised with Sal. Laura has prepared and submitted two submissions for funding: one to a Bank, and another to an Animal Health Organisation for amounts of $2000-$10000 and/ or in-kind support. Previous contacts with Hunter Mutual need to be followed up with a letter, which could also be used for other approaches, although the members felt that personal approaches followed by a letter, were more likely to be successful. Referred to Sponsorship Subcommittee for action. Laura discussed "naming rights" and also levels of sponsorship (eg platinum, Gold, Silver.) As non-local sponsors had not been very responsive to date, the concept of approaching locals for sponsorship & in-kind support was supported. eg Horse Studs, Large Agricultural Sponsors



It is understood that the sponsorship from DPI will be announced at the Parkes Gathering. The Land also needs to be approached as a regular sponsor. Dept Transport also regularly provides assistance to ensure disadvantaged women are supported with transport to attend. 5.4 ACCOMMODATION & VENUES Belinda will chase up options at TAFE for next meeting. 5.5 GUEST SPEAKERS, ENTERTAINMENT & MEDIA/ PROMOTION See notes from correspondence re Gai Waterhouse. Katrina unable to attend the meeting. Report next time. 5.6 WORKSHOPS, ACTIVITIES, TOURS AND TRANSPORT/REGISTRATIONS Kara reported on behalf of Helen: The Committee has made contact with a number of people to run workshops and have been met with enthusiasm. There was discussion about the costs of Parkes Workshops and our aim is to minimise these for our one. We need to develop more official documentation including a logo, colour scheme, a tagline to our "Horsin' Around" theme, form for Workshop leaders to fill out for information & promotional use. Our gathering will be the 21st Anniversary Gathering. Kara indicated colours for this anniversary are orange, Violet blue, yellow-gray, Brass or Nickel, Flower: Iris. We need to incorporate the Women's Gathering logo. Our theme is horses, and the land. Kerri- to ask Sonia for logo template. -Organise a copy of final proposal to be sent to Exec. Committee members for reference. Kara- will put some design ideas together for next meeting. Others are welcome to have a try as well and bring samples to next meeting. Refer to Subcommittee- design of form to capture information of workshop leaders. (eg when are they available, costs/fees, length of workshop, Promotional blurb. 5.7 NOMINATIONS TO COMMITTEE A further two nominations had been received: Patricia Brooker & Kara Mitchell Recommended that Patricia Brooker & Kara Mitchell be appointed to the NSW Rural Women's Gathering Event Committee. MOVED: Fay Cone SECONDED: Margaret Wicks CARRIED

6. OTHER BUSINESS

6.1 IDENTIFYING COMMITTEE/VOLUNTEER WORKERS AT SCONE GATHERING Officials usually wear a distinct coloured T-Shirt during the gathering. It was suggested that a sash and perhaps a fascinator would fit the theme of our Gathering and make workers stand out. There was general support for this idea as appropriate and more cost effective.

7. NEXT MEETING

The next Full Committee Meeting is scheduled for Wednesday 19 September in the Training Room, Scone Administration Centre (further along the corridor than the Barry Rose Room where we normally meet. commencing 3.30pm. Sub-Committee Co-ordinators are asked to convene Committee meetings as appropriate and provide any updates on 19 September.

8. CLOSE:

There being no further business, the Chairperson closed the meeting at 5.00pm.



DEVELOPMENT REPORTS Section: Development Reports REP-323/12

D.09.1 PLANNING PROPOSAL 1/2012 - AMEND MINIMUM LOT SIZE RECOMMENDATION: That Council forward the Planning Proposal to the Department of Planning & Infrastructure requesting that the draft amendment to Schedule 6 of The Scone Local Environmental Plan be finalised pursuant to Section 59 of The Environmental Planning and Assessment Act (1979). BACKGROUND: The Planning Proposal involves increasing the minimum lot size for the subdivision of a specific allotment of land zoned 1(c) Rural Small Holdings under SLEP (1986) from 4,000m2 to 40,000m2 (4ha). A development Application (DA 277/11) has been approved by Council for a thirty nine (39) rural residential subdivision over the land located at Gundy Road Scone and the Planning Proposal will effectively limit the potential for future subdivision and fragmentation of the approved lot layout. Council resolved to support the Planning Proposal at its meeting in on 25 June 2012 and received notification of the Department of Planning and Infrastructure’s requirements for a Gateway Determination on 18 July 2012. The Gateway Determination classified the proposal as low impact and stipulated that the Planning Proposal be made publicly available for a period of 14 days. ISSUES: The proposal is minor and the application of a new minimum lot size for subdivision of the land will have no adverse environmental, social or economic impacts. The proposal was initiated by the developer of the land to protect the integrity of the approved subdivision design and layout. There were no submissions received or issues arising following community consultation and therefore no amendments are proposed to the Planning Proposal. SUSTAINABILITY: Not applicable COMMUNITY INTERACTION: The Planning Proposal was placed on public exhibition between the 9 August 2012 and 24 August 2012, including an advertisement being placed in the Scone Advocate and notification letters were sent to adjoining property owners. No submissions were received in response to notification of the proposal. OPTIONS: To adopt, modify or reject the recommendation. FINANCIAL CONSIDERATIONS: Not applicable. Enclosures: 1 Planning proposal site plan - 1/2012 - gundy road scone 2 subdivision plan - planning proposal 1/2012 - Gundy road RESOLVED that Council forward the Planning Proposal to the Department of Planning & Infrastructure requesting that the draft amendment to Schedule 6 of The Scone Local Environmental Plan be finalised pursuant to Section 59 of The Environmental Planning and Assessment Act (1979).


ATTACHMENT NO: 1 - PLANNING PROPOSAL SITE PLAN - 1/2012 - GUNDY ROAD SCONE ITEM NO: D.09.1


Attachment 1. Site proposed for new minimum lot size under Planning Proposal 1/2012 outlined in bold

Subject site

ATTACHMENT NO: 2 - SUBDIVISION PLAN - PLANNING PROPOSAL 1/2012 - GUNDY ROAD ITEM NO: D.09.1


Attachment 2. Subdivision Plan for subject site (approved DA 277/2011).



Section: Development Reports REP-324/12

D.09.2 DEVELOPMENT APPLICATION 166/2012 - ERECTION OF STORAGE SHED AT SCONE MEMORIAL POOL

RECOMMENDATION: That Council:

1. Approve Development Application No 166/2012 for a Storage Shed with Awning at Scone Memorial Pool, subject to the recommended conditions of consent.

2. Waive all development application and construction certificate fees associated with the proposal.

BACKGROUND: Applicant: Scone Swimming Club Owner: Upper Hunter Shire Council Property: Lot 1 DP 1122790 2-14 Guernsey St Scone Proposal: STORAGE SHED WITH AWNING Zoning: 6(a) Open Space – Public Recreation Zone. The proposal involves the erection of a steel framed and colourbond clad storage shed (6m x 6m) with an attached awning (3m x 6m) at the Scone Memorial Pool behind the southern grandstand. The storage shed will be used for storage of equipment used by the Pool and Swimming Club. The development application is submitted by the Scone Swimming Club who received a $15,000 grant from the NSW Government under the Community Building Partnerships Programme. Council has offered to assist the project by funding the construction of the concrete slab on which the shed will be erected. In addition, the Swimming Club has requested that Council waive all development application fees associated with the proposal. ISSUES: An assessment has been completed in accordance with section 79C of the Environmental Planning

and Assessment Act (1979), refer to attachment. The land is zoned 6(a) Open Space – Public Recreation. The development is appropriate for the

zone and will be used in conjunction with the predominant use of the land as a public swimming pool.

The storage shed is a minor structure that will be used for storage of equipment and have no adverse impacts.

Once constructed, the shed will become a Council asset and the Scone Swimming Club have requested that Council waive all fees associated with the proposal.

SUSTAINABILITY: Not applicable. COMMUNITY INTERACTION: The Development Application was not publicly notified and advertised in accordance with the requirements of the Upper Hunter Development Control Plan (Public Notification and Advertising) 2008.



OPTIONS: To adopt, modify or reject the recommendations. FINANCIAL CONSIDERATIONS: The Swimming Club has requested that Council waive all development application fees and charges for the proposal. The total cost of development application and construction certificate fees is $725.00. The cost of the concrete slab will be approximately $8,000. Enclosures: 1 Section 79c Assessment Report, Draft Conditions and Plans RESOLVED that Council:

1. Approve Development Application No 166/2012 for a Storage Shed with Awning at Scone Memorial Pool, subject to the recommended conditions of consent.

2. Waive all development application and construction certificate fees associated with the proposal.

Moved: Cr L Driscoll Seconded: Cr D Peebles CARRIED

ATTACHMENT NO: 1 - SECTION 79C ASSESSMENT REPORT, DRAFT CONDITIONS AND PLANS

ITEM NO: D.09.2


ADDRESS: LOT 1 DP 1122790

2-14 Guernsey Street Scone APPLICATION No: DA 166-2012 PROPOSAL: Storage shed with awning PLANS REF: DRAWINGS NO. DRAWN BY DATE RECEIVED

PLANNING RELATED DRAWINGS / INFO 166A Site Plan Applicant Not Dated 14/08/2012

GRVG36934 Foundation Plan

Great Value Garages 03/07/2012 14/08/2012

GRV36934 Elevation Plan

Great Value Garages 03/07/2012 14/08/2012

OWNER: Upper Hunter Shire Council APPLICANT: Scone Swimming Club

Po Box 230 SCONE NSW 2337

AUTHOR: Mr H McTaggart DATE LODGED: 14 August 2012 AMENDED: Not Applicable ADD. INFO REC’D: Not Applicable DATE OF REPORT: 3 September 2012 SUMMARY OF FACTS ISSUES: Scone Swimming Club have requested Development Application fee’s be

waived as part of Council’s contribution to the cost of the proposed development.

SUBMISSIONS: nil RECOMMENDATION: approval subject to conditions, waive Development Application fees.


ITEM NO: D.09.2


LOCATION MAP

DESCRIPTION OF PROPOSAL The proposal involves the erection of a shed with awning at the location of Lot 1 DP 1122790, 2-14 Guernsey St Scone. The Scone Swimming Club have also written to Council requesting that Development Application fee’s for the proposed shed with awning be waived as part of Council’s contribution to the development. RELEVANT HISTORY The subject site is the location of the Scone Memorial Pool. In recent years Council has received two other Development Applications relating to this site. These Applications were for the conversion of an existing pool to heated pool (DA 46/2008), and commercial alterations and additions (DA 275/2008), both Applications were withdrawn by the applicant. REFERRALS

Health & Building

Health and Building comments have been received and incorporated into the conditions of consent.

SUBMISSIONS The application was not publicly notified for the following reasons:

Minor structures including sheds do not require advertising and notification.


ITEM NO: D.09.2


CONSIDERATION The relevant matters for consideration under Section 79C of the Environmental Planning and Assessment Act 1979, are assessed under the following headings: ENVIRONMENTAL PLANNING INSTRUMENTS SCONE LOCAL ENVIRONMENTAL PLAN 1986 COMMENT Zoning The proposal is permissible as ancillary development to a recreation facility in the 6(a) Open Space – Public Recreation Zone. STATE ENVIRONMENTAL PLANNING POLICIES SEPP 55 - Remediation

The subject property has a history of use as a swimming pool, the site is not likely to be subject to contamination that would require remediation of the land relative to the proposed development and use of the land.

DRAFT ENVIRONMENTAL PLANNING INSTRUMENTS There are no draft EPI’s applying to the land. REGULATIONS There are no provisions in the regulations relevant to the proposal. DEVELOPMENT CONTROL PLANS Development control plan Considered? Comment (only if necessary)

Upper Hunter Development Control Plan (Public Notification and Advertising) 2008

YES Minor structures including sheds do not require advertisement and notification.

Development Control Plan – Flood Prone Land

NA

Development Control Plan – Kelly Street NA Development Control Plan – Cressfield Subdivision, Parkville

NA

Development Control Plan – Clifton Hills Estate Subdivision

NA

Development Control Plan – Satur 4 Subdivision

NA

Section 94A Levy Contributions Plan 2008 NA Scone Contributions Plan No 1 NA


ITEM NO: D.09.2


ENVIRONMENTAL IMPACTS Satisfactory Comment (only if necessary)

Context & Setting YES Proposed development is to be located behind the pool grandstand, and 3.8m from the property boundary.

Built Form YES Proposed shed to be constructed with steel frame and sheeting on concrete slab.

Potential Impact on Adjacent Properties YES The proposed development is considered minor, and will have no impact on the amenity of adjoining properties.

Access, Transport and Traffic YES Additional traffic movement to the site is expected during the construction stage. There will be no long term impact on traffic movement as a result of the proposed development.

Public Domain YES No issue

Utilities YES No issue

Heritage YES No issue

Other Land Resources YES No issue

Stormwater YES Stormwater from the proposed development is to be piped to the curb and gutter.

Soils YES No issue

Air/Microclimate YES No issue

Flora and Fauna YES No issue

Waste YES No issue

Energy YES No issue

Noise and Vibration YES No issue

Natural Hazards YES No issue

Technological Hazards YES No issue

Safety, Security and Crime Prevention YES No issue

Social Impact on Locality YES The proposed development will assist in the operation of the community facility The Scone Memorial Pool

Economic Impact on Locality YES

Site Design and Internal Design YES No issue

Construction YES All building work is to be carried out in accordance with the provisions of the National Construction Code Series.

Cumulative Impacts YES No issue SITE SUITABILITY Does proposal fit in locality?

YES

The site of the proposed development is located slightly northwest of the Scone CBD. Land adjoining the site is predominantly developed for residential use. The construction of a shed with awning for the purpose of storing swimming equipment is in keeping with the land use of the locality.

Are the site attributes conducive to the development?

YES The site proposed for development is the location of The Scone Memorial Swimming Pool. The site is relatively level, and there is no significant vegetation on the site. The site attributes are therefore considered to be conducive to the proposed development.


ITEM NO: D.09.2


IS THE PROPOSAL IN THE PUBLIC INTEREST? The Scone Memorial Swimming Pool is owned and maintained by Council. The facility is used by the community for recreation, physical education, and sporting competition. The Scone Swimming Club Inc. has recently been approved for State Government funding under the Community Building Partnerships Programme to improve the facilities at the Scone Memorial Pool. The release of this funding is dependant on the approval of a Development Application, in relation to the site. Approval of this Development Application will allow The Scone Swimming Club Inc. to access this State Government funding, for the upgrade of a facility widely used by the public. The proposal is therefore in the public interest. POLICIES, GUIDELINES AND CODES OF PRACTICE Policy, Guideline etc Considered? Comment (only if necessary)

Cut and Fill Guidelines YES Minor cut and fill required for the laying of concrete slab.

Sheds and Garages in Residential Areas

NA

Building Near Water and Sewer Services

NA

Amenities in conjunction with Rural Sheds without Building Entitlements

NA

Code for the Erection of Fences, Screen and Courtyard Walls

NA

Soil and Water Management of Urban Lands

NA

Building Alignments YES The proposed shed will be setback 38m from the properties western boundary fronting Guernsey St, and 3.8m from its southern boundary.

Code for the Provision of Off-Street Parking

NA

Re-Located Dwelling NA Proximity to Scone Memorial Aerodrome

NA

Land Fill NA Attached Dwellings NA


ITEM NO: D.09.2


SUMMARY OF LIKELY IMPACTS OF THE DEVELOPMENT All likely impacts of the proposed development have been considered within the context of this report.

ENVIRONMENTAL APPRAISAL CONSIDERED

1 Statutory controls YES

2 Policy controls YES

3 Design in relation to existing building and natural environment YES

4 Landscaping/open space provision YES

5 Traffic generation and car parking provision YES

6 Loading and servicing facilities YES

7 Physical relationship to and impact upon adjoin development (views, privacy, overshadowing, etc.) YES

8 Site Management issues YES

9 All relevant S79C considerations of Environmental Planning and Assessment Act 1979 YES

10 Section 89 LGA 93 including Clause 12 considerations of Local Government Regulations 1993 YES

CONSISTENCY WITH THE AIMS OF PLAN It is considered that the development is consistent with the specific aims of the plan and the objectives of the zone and development controls. As such, consent to the development may be granted. CONCLUSION The application has been assessed as satisfactory against Section 79C of the Environmental Planning and Assessment Act 1979, Scone Local Environmental Plan 1986 and the Upper Hunter Shire Development Control Plan 2008. The proposal is in keeping with the site context, is an appropriate form of development for the site and is unlikely to result in any significant adverse impacts. Accordingly, it is recommended that the application be approved subject to appropriate conditions of consent. RECOMMENDATION PURSUANT TO SECTION 80/80A OF ENVIRONMENTAL PLANNING AND ASSESSMENT ACT 1979 (AS AMENDED) THAT Council, as the consent authority, grant consent to Development Application No. 166/2012 subject to the attached conditions which include the following site specific conditions:-

HAMISH MCTAGGART GRADUATE TOWN PLANNER


ITEM NO: D.09.2


Identification of approved plans:

1. The development being carried out in accordance with the development application and the drawings referenced below and Statement of Environmental Effects dated 13/08/2012, except where amended by the following conditions. JOB REFERENCE NO SHEET NO REVISION

NO DRAWN BY DATE

166A Site Plan - - Applicant Not Dated GRVG36934 1 – 6

(inclusive)- Great Value Garages 03/07/2012

(Reason: To ensure that the form of the development undertaken is in accordance with the

determination of Council)

Operational conditions imposed under the environmental planning and assessment act and regulations and other relevant legislation:

2. All building work must be carried out in accordance with the provisions of the National Construction

Code Series. (Reason: Prescribed by legislation)

3. Home Building Act Requirements (1) Building work that involves residential building work (within the meaning and exemptions

provided in the Home Building Act) must not be carried out unless the Principal Certifying Authority for the development to which the work relates:

(a) in the case of work to be done by a licensee under that Act:

i. has been informed in writing of the licensee’s name and contractor licence number, and

ii. is satisfied that the licensee has complied with the requirements of the Home Building Act, or

(b) in the case of work to be done by any other person:

i. has been informed in writing of the person’s name and owner-builder permit number, or

ii. has been given a declaration, signed by the owner of the land, that states that the reasonable market cost of the labour and materials involved in the work is less than the amount prescribed for the purposes of the definition of owner-builder work in section 29 of that Act, and is given appropriate information and declarations under paragraphs (a) and (b) whenever arrangements for the doing of the work are changed in such a manner as to render out of date any information or declaration previously given under either of those paragraphs.

Note: The amount referred to in paragraph (b)(ii) is prescribed by regulations

under the Home Building Act 1989. As at the date on which this Regulation was Gazetted, that amount was $5,000. As those regulations are amended from time to time, that amount may vary.

(2) A certificate purporting to be issued by an approved insurer under Part 6 of the Home

Building Act 1989 that states that a person is the holder of an insurance policy issued for the purposes of that Part is, for the purposes of this clause, sufficient evidence that the person has complied with the requirements of that Part.

(3) If arrangements for doing residential building work are changed while the work is in

progress so that the information submitted to Council is out of date, further work must not be carried out unless the Principal Certifying Authority for the development to which the work relates (not being the Council), has given the Council written notice of the updated information.

(Reason: Prescribed by legislation)


ITEM NO: D.09.2


Conditions that must be addressed prior to commencement:

4. Where construction or excavation activity requires the disturbance of the soil surface and existing vegetation, adequate measures for erosion and sediment control shall be provided. As a minimum, control techniques are to be in accordance with The Blue Book published by Landcom provisions on Erosion and Sediment Control, or a suitable and effective alternative method. All required erosion and sedimentation techniques are to be properly installed prior to the commencement of any site works and maintained in a functional and effective condition throughout the construction activities until the site is stabilised. The installation is to be approved by the Principal Certifying Authority prior to further commencement of site works. (Reason: To protect the environment from the effects of sedimentation and erosion from

development sites)

5. Unless an existing stabilised site access is utilised, stabilised site access consisting of at least 200mm of aggregate at 30–60mm in size be a minimum of 3m in width and must be provided from the road edge to the front of the building being constructed. The stabilised access must be fully maintained and removed from the site when a permanent driveway has been constructed. The installation must be approved by the principal certifying authority prior to the commencement of site works. (Reason: To protect the environment from the effects of sedimentation and erosion from

development sites)

6. Site facilities (a) If the development involves building work or demolition work it is recommended that the

work site be fully enclosed by a temporary security fence (or hoarding) before work commences. Any such hoarding or fence is to be removed when the work has been completed.

(b) A minimum width of 1.2m must be provided between the work site and the edge of the roadway so as to facilitate the safe movement of pedestrians. If trees are present in the footpath the minimum width must be provided to one side of the trees.

(c) A garbage receptacle fitted with a tight fitting lid for the reception of all food scraps and

papers from the work site must be provided prior to building work commencing and must be maintained and serviced for the duration of the work.

(d) Adequate toilet facilities must be provided on the work site. Each toilet provided must be a

standard flushing toilet, connected to a public sewer, or if connection to a public sewer is not available, to an on-site effluent disposal system approved by the council, or an approved temporary chemical closet. The provision of toilet facilities must be completed before any other work is commenced.

The installation of the site facilities shall be approved by the Principal Certifying Authority prior to further commencement of site works and prior to the first inspection. (Reason: To ensure the health and safety of the community and workers on the site)

7. A sign must be erected in a prominent position on any work site on which work involved in the erection or demolition of a building is being carried out:

(a) stating that unauthorised entry to the work site is prohibited; (b) showing the name of the principal contractor (or person in charge of the work site), and a


ITEM NO: D.09.2


telephone number at which that person may be contacted at any time for business purposes and outside working hours; and

(c) showing the name, address and telephone number of the Principal Certifying Authority for

the work. Any such sign must be maintained while to building work or demolition work is being carried out, but must be removed when the work has been completed. The installation is to be approved by the Principal Certifying Authority prior to further commencement of site works. (Reason: Statutory requirement)

8. No works shall commence on site until such time as a Construction Certificate has been issued for either part or all of the works. If a certificate is issued for part of the works in must cover the works being undertaken onsite. (Reason: Prescribed – Statutory)

Conditions that must be complied with during demolition and building work:

9. Any person acting on this consent shall ensure that:-

(a) building construction activities are only carried out during the following hours: i. between Monday to Friday (inclusive)—7.00am to 5.00pm, ii. on a Saturday—8.00am to 5.00pm.

(b) building construction activities must not be carried out on a Sunday or a public holiday

unless prior approval has been obtained

(c) demolition and excavation works must only be carried out between Monday to Friday (inclusive) between 8.00am and 5.00pm.

(Reason: To ensure that works do not interfere with reasonable amenity expectations of

residents and the community)

Conditions which must be complied with prior to the issue of any occupation certificate:

10. The building is not to be used or occupied until a final inspection has been carried out and any

Occupation Certificate has been obtained from the Principal Certifying Authority. (Reason: Prescribed - Statutory.)

11. Prior to the issue of any Occupation Certificate a works as executed plan drawn on Council’s approved template detailing the layout and location of the sewer and stormwater pipe work is to be submitted to Upper Hunter Shire Council.

Note: The original copy of works as executed drawing must be submitted to Council.

(Reason: Prescribed – Statutory.)

Conditions that must be complied with at all times:

12. At all times all stormwater from the development including all hardstandings and overflows from

rainwater tanks is to be collected and disposed of by way of properly constructed stormwater lines to:

(a) the kerb and gutter (piped)


ITEM NO: D.09.2


(Reason: To ensure suitably disposal of stormwater.) Attachment A – Site Plan


ITEM NO: D.09.2


Attachment B – Elevations


ITEM NO: D.09.2


Attachment C – Letter from Scone Swimming Club Inc. requesting Development Application fees for the proposed shed with awning waived.



Section: Development Reports REP-325/12

D.09.3 DEVELOPMENT APPLICATION DA 160/2012 - CONSTRUCTION OF ROOF OVER CATTLE YARDS

RECOMMENDATION: That Council approve Development Application DA 160/2012 for the construction of roof over the Scone Saleyards, subject to the recommended conditions of consent. BACKGROUND: Applicant: Upper Hunter Shire Council Owner: Upper Hunter Shire Council Property: Lot 22 DP 565139 Muffet Street Scone Proposal: Construction of Roof over Cattle Yards Zoning: 5(a) Special Use. The proposal involves the erection of a steel A-framed roof (58m x 41m) over the north western corner of the cattle yards at the Scone and Upper Hunter Regional Saleyards. The proposal is being project managed by the Council and funded through saleyard user fees. Council considered a confidential report in relation to tenders for the design and construction of the roof structure at its extraordinary meeting on 6th August 2012 and the following recommendation was adopted:

RESOLVED that Council accept the tender from Hannas Civil Engineering for the design and construction of roof over Stage 1 at the Scone & Upper Hunter Regional Saleyards in the amount of $441,027 ex GST and delegate authority to the General Manager to negotiate the optional addition of skylighting and ventilation, subject to development consent.

ISSUES: An assessment has been completed in accordance with section 79C of the Environmental Planning and

Assessment Act (1979), refer to attachment. The land is zoned 5(a) Special Use – the proposed development is appropriate for the zone and will

support the predominant use of the land as a Saleyards. The proposed roof will shield the animals from prevailing weather conditions and protect the existing dirt

floor, providing an improved all-weather facility and better animal welfare outcomes. The proposal was referred to the Australian Rail Track Corporation and their conditions of consent in

relation to management of storm water, have been included in the recommended conditions. Stormwater will be collected in above ground storage tanks and recycled through the saleyards facility. External lighting will be designed and installed to minimise any adverse impacts to surrounding

properties. The proposal has the support of the Saleyards Committee and has been previously supported by the

Council. SUSTAINABILITY: The development will improve the efficient operation of the saleyards, which will have a long term benefit for the sustainability of the saleyards. COMMUNITY INTERACTION: The development application was advertising and notification in accordance with the requirements of the Upper Hunter Development Control Plan (Public Notification and Advertising) 2008. No public submissions were received in response to public exhibition of the proposal. OPTIONS: To adopt, modify or reject the recommendation. FINANCIAL CONSIDERATIONS: In accordance with budget allocation RESOLVED that Council approve Development Application DA 160/2012 for the construction of roof over the Scone Saleyards, subject to the recommended conditions of consent.

Moved: Cr L Watts Seconded: Cr M Collison CARRIED

ATTACHMENT NO: 1 - DA 160/2012 - ASSESSMENT - SECTION 79C ITEM NO: D.09.3


ADDRESS: LOT 22 DP 565139

Muffet Street Scone APPLICATION No: DA 160-2012 PROPOSAL: Construction of roof over existing cattle yards PLANS REF: DRAWINGS NO. DRAWN BY DATE RECEIVED

PLANNING RELATED DRAWINGS / INFO 160A Site Plan Upper Hunter Shire Council 26/05/2011 07/08/2012

MTAM01_2075 Elevation Multiview

Mick Ohalloran 27/06/2011 07/08/2012

OWNER: Upper Hunter Shire Council APPLICANT: Upper Hunter Shire Council

Po Box 208 SCONE NSW 2337

AUTHOR: Mr H McTaggart DATE LODGED: 22 August2012 AMENDED: ADD. INFO REC’D: DATE OF REPORT: 29 August 2012

SUMMARY OF FACTS ISSUES: Stormwater management. SUBMISSIONS: Nil RECOMMENDATION: approval subject to conditions



DESCRIPTION OF PROPOSAL The proposal involves the construction of a roof to cover a number of existing cattle yards located at the Scone Saleyards, Lot 22 DP 565139. The roof is to be constructed out of steel to a height of 6 meters, and it will cover an area of approximately 2376m2 sheltering a total of 40 cattle yards. A 160,000L rainwater tank is also to be installed on the site for the purpose of collecting stormwater runoff from the roofed area. RELEVANT HISTORY The site proposed for development is the location of the Scone Saleyards. The saleyards have been operating on the site for a substantial period of time, and this is reflected in the existing facilities developed on the site. These facilities include; two water retention ponds, a sales ring, a canteen, public toilets, a truck wash bay, an office, parking facilities, a loading bay, visitor parking facilities, and a large number of cattleyards. In recent years Council has received one other Development Application relating to the site. This Application was for the construction of a shower block (DA 359/2006), and was approved by Council under delegated authority on the 22/05/07. REFERRALS

Health & Building Health & Building comments have been received from and incorporated into the conditions of consent.

External referrals for concurrence

Australian Rail Track Corporation Pty Ltd Australian Rail Track Corporation Pty Ltd comments have been received from and incorporated into the conditions of consent. ARTC Condition of Consent

1. The flow of stormwater toward the Rail Corridor must not be increased by the proposed development. All details for the disposal of stormwater and drainage are to be approved by Council.

SUBMISSIONS Surrounding properties were notified of the development proposal between 09/08/2012 and 22/08/2012. An advertisement was placed in the Scone Advocate on 09/08/2012. No submissions were received by Council. CONSIDERATION The relevant matters for consideration under Section 79C of the Environmental Planning and Assessment Act 1979, are assessed under the following headings: ENVIRONMENTAL PLANNING INSTRUMENTS SCONE LOCAL ENVIRONMENTAL PLAN 1986 COMMENT Zoning classification The subject lot is zoned 5(a) Special Uses under the Scone Local Environmental Plan (SLEP 1986).

Zoning objectives ‘To make provision for particular special uses such as abattoirs and sewage works.’

Zoning permissibility The proposal roof and 160,000 L water tank is a permissible development within the 5(a) Special Uses Zone as a subsidiary development contributing to the lands special use as a livestock saleyards.



STATE ENVIRONMENTAL PLANNING POLICIES SEPP No. 55 – Remediation of Land

The subject property has a history of agricultural use as a saleyards and it is considered that the site is not likely to be subject to contamination that would require remediation of the land relative to the proposed development and use of the land.

REGIONAL ENVIRONMENTAL PLANNING POLICIES There are no REP’s applicable to the site

DRAFT ENVIRONMENTAL PLANNING INSTRUMENTS There are no draft EPI’s applying to the land

DEVELOPMENT CONTROL PLANS Development control plan Considered? Comment (only if necessary) Upper Hunter Development Control Plan (Public Notification and Advertising) 2008

YES The proposed development was placed on notification between the 9 August 2012 and the 22 August 2012 in accordance with the DCP. An advertisement was placed in the Scone Advocate on the 9 August and letters were sent to adjoining property owners informing them of the proposed development.

Upper Hunter Development Control Plan (Scone Business Park) 2008

NA

Upper Hunter Development Control Plan (Outdoor Signage) 2008

NA

Development Control Plan – Flood Prone Land

NA

Development Control Plan – Kelly Street

NA

Development Control Plan – Cressfield Subdivision, Parkville

NA

Development Control Plan – Clifton Hills Estate Subdivision

NA

Development Control Plan – Satur 4 Subdivision

NA

Section 94A Levy Contributions Plan 2008 YES No S94A Contributions are not to be charged, as it is an infrastructure project exempt from the levy.

Scone Contributions Plan No 1 NA



PLANNING AGREEMENTS There are no planning agreements relevant to the proposal

REGULATIONS There are no provisions in the regulations relevant to the proposal

LIKELY IMPACTS OF THE DEVELOPMENT Context and Setting The subject site is located to the north of the scone township, and adjoins both agricultural and industrial land. The site itself is zoned 5(a) Special use under SLEP (1986), and is heavily developed to facilitate its ‘special use’ as the Scone Saleyards. Considering the existing development of the site, and its location between districts developed for both agricultural and industrial purposes the proposed development of a 6m high roof to shelter existing cattleyards is expected to have a negligible impact on the sites context and setting. Built Form The proposed roof is to be constructed out of a steel frame and predominately steel sheeting over an area of approximately 2376m2. Incorporated into the roofs design are provisions for natural lighting and ventilation, which are commented on under the headings bellow. A 160,000 Litre water tank is also to be installed for the purposes of collecting stormwater from the roofed area. Natural Light and Ventilation

Documents

MINUTES OF THE ORDINARY MEETING OF UPPER HUNTER …Cr Ron Campbell: 1. Question regarding election of Mayor and returning wards to the Shire Response: The General Manager responded