Minutes of the Plan Review Meeting held on 21.2.2014 (Draft) · 1 Minutes of the Plan Review Meeting held on 21.2.2014 (Draft) The 9th Plan Review Meeting of 2013-14 was held on 21.2.2014

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Minutes of the Plan Review Meeting held on 21.2.201 4 (Draft)

The 9th Plan Review Meeting of 2013-14 was held on 21.2.2014 at Coconut Development

Board Head Quarters, Kochi from 10.30 AM to review the progress of implementation of various

Schemes as on 31.1.2014 and to discuss the modalities for implementing the plan programmes in

the last quarter of the current Financial Year. The meeting was presided over by Chairman. List

of participants is enclosed (Annexure I).

Chairman in his introductory remarks pointed out that we are in the fag end of the financial

year and the progress of some of the Schemes are not encouraging. Next 39 days is very crucial

for us. Once the election is announced there will be little bit difficulty in implementing some of the

Schemes. Since the Board is not having any new Schemes the declaration of election may not

affect much. It was informed from Ministry that they are ready to release another `10.00 Crores for

ongoing Schemes. If Karnataka,Tamil Nadu & Andhra Pradesh can consume `3.00 Crores each

for LODP the entire amount can be utilized. The balance `1.00 Crore can be spent under TMOC.

There is huge potential for LODP Schemes in Karnataka, TN & AP, if the CPSs of these area take

initiatives. The Deputy Directors of Karnataka, TN & AP should encourage the farmers for

maximum utilization of the LODP Scheme.

One of the Schemes lagging behind is ‘Coconut Palm Insurance Scheme’. If the

Federations/CPSs are ready to share the State Government share we can decide that without the

approval of the State Government, we can implement the Scheme effectively.

Theme of the February 2014 issue of Board’s journal shall be Neera. All the technical staff

of CIT should write an article on Neera. Smt D.S. Resmi, Technical Officer (TMOC), Ms. Nisha

Shankar (Manager, Field Office, TVM) and Ms. K.S. Lija, (Manager, TMOC) should contribute

articles to the journal. Newly joined Field Officer, Kum. Anjana K, was introduced in the meeting.

She should take over charge of Thrissur District to assist Sri Sajan T Varghese Field Officer.

Agenda No. I Approval of the Minutes of the PRM he ld on 9.12.2013 & 6.1.2014

The Minutes of the Plan Review Meetings held on 9.12.2013 & 6.1.2014 were approved.

Agenda No. II Action taken reports on the discussi ons of the previous PRMs held on 23.9.2013, 9.10.2013, 9.12.2013 & 6.1.2014:

The Action Taken Reports of the previous Plan Review Meetings was discussed in detail

(appended in Annexure II).

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Agenda No. III Progress of Plan Schemes as on 31.1. 2014

Finance Officer presented the financial progress of the Board as on 31.1.2014. The

expenditure as on 31.1.2014 was ` 83.68 crore and the same was 79.32 % of the budget except

S-R & R. While comparing the previous year figures, the expenditure during the same period was

`83.85 crore (85.08 %). Finance Officer presented an over view of the progress of schemes so far

(Copy of the overview is appended in Annexure III). He also presented a statement showing the

expenditure as on 31/1/2014 and the savings under different heads.

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Table 1

S.No. Name of the Scheme Officer in Charge Allocation (2013-14)

Budget Allocation (2012-13)

Fund released from GOI

Expenditure as on 31.1.2013

% of expenditure

as on 31.1.2013

Expenditure as on

31.12.2013

% of expenditure

as on 31.12.2013

Progressive as on

31.1.2014

% of expendi-

ture as on 31.1.2014

Projected for 31.1.2014 Expendi-

ture as on 19.2.2014

I Replanting & Rejuvenation - Pilot Dr.Remany

3,500.00 4,255.00 2,625.00 3,905.38 91.78 2,625.00 75.00 2,625.00 75.00 3500.00 3,115.42

II (a) Integrated Farming Dr.Remany 2,360.00 2,430.00 7,000.00 1,589.28 65.40 1,766.69 74.86 1,903.73 80.67 2242.00 2,014.45

(b) Information Technology Dr.Remany 900.00 625.00 548.20 87.71 733.74 81.53 864.18 96.02 855.00 914.00

( c ) Technology Mission Dr.Muralidharan 1,000.00 635.00 639.04 100.64 989.83 98.98 1,051.51 105.15 1100.00 1,087.11

(d) Expansion of Area under Coconut Shri Chandrasekharan 400.00 200.00 102.61 51.30 204.69 51.17 204.69 51.17 380.00 204.69

(e) Coconut Palm Insurance Shri Chandrasekharan 50.00 100.00 50.00 54.40 54.40 40.40 80.80 40.40 80.80 47.50 40.40

III (a) DSP Farms Dr.Nandi 300.00 150.00 112.01 74.67 74.00 24.67 87.86 29.29 285.00 96.01

(b) Estt. of Regional Coconut Nursery Dr.Nandi 100.00 50.00 48.75 97.50 87.81 87.81 89.06 89.06 95.00 89.06

( c ) Production&Distrubution of Hybrids Dr.Nandi 40.00 50.00 35.00 70.00 24.38 60.95 24.38 60.94 38.00 24.38

(d) Aid to Private Nursery Dr.Nandi 30.00 25.00 12.17 48.68 11.38 37.93 15.28 50.92 28.50 15.28

(e) Technical Services Dr.Nandi 100.00 10.00 32.73 327.35 27.28 27.28 33.77 33.77 40.00 38.43

IV (a) Technology Demonstration Dr.Muralidharan 20.00 10.00 8.20 82.01 6.50 32.50 7.38 36.92 19.00 8.15

(b) Market Promotion & Statistics Dr.Muralidharan 50.00 15.00 27.19 181.29 31.45 62.90 44.92 89.85 47.50 50.47

V Infrastructure & Administration Dr.Nandi 1,700.00 1,300.00 1,269.78 97.68 1,256.66 73.92 1,375.70 80.92 1360.00 1,402.07

10,550.00 9,855.00 9675.000 8,384.74 85.08 7,879.81 74.69 8,367.87 79.32 10037.50 9099.93

VI R & R - Scaling upDr.Remany

7,500.00 - 5000.000 - - - - 0.97 0.01 - 53.23

18,050.00 9,855.00 14,675.00 8,384.74 - 7,879.81 - 8,368.84 10,037.50 9,153.16

Budget allocation(RE)

Fund received

Expendi-ture

Fund received

Expendi-ture %

Ongoing schemes 7,000.00 7,000.00 5,702.47 7,000.00 5,944.11 84.92 R & R - Pilot 3,500.00 2,625.0 0 2,625.00 3,500.00 3,115.42 89.01 R & R - Scalingup 7,500.00 5,0 00.00 0.97 5,000.00 53.23 1.06 Coconut Palm Insurance 50.00 50.00 40.40 50.00 40.40 80.80 Total 18,050.00 14,675.00 8,368.84 15,550.00 9,153.16 58.86 Total 18,050.00

R & R - Scalingup 7,500.00 Coconut Palm Insurance 50.00

Provisional Figures as on 31.1.2014 Rupees in lakhs

Total

Grand Total

Budget allocation(RE)

Ongoing schemes 7,000.00 R & R - Pilot 3,500.00

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Agenda No. IV Review of Schemes

(a) Replanting and Rejuvenation of Coconut Gardens (Pilot)

The expenditure of the Scheme as on 31.1.2014 is as under:

Allocation 3500.00 Lakhs

Fund received 2625.00 Lakhs

Expenditure as on 31.1.2014 2625.00 Lakhs

% of expenditure as on 31.1.2014 75.00 %

Projected Expenditure for 28.2.2014 3500.00 Lakhs

Projected % of expenditure by 28.2.2014 100.00 %

The balance fund of `8.75 crore was received on 6.2.2014. The financial

progress as on the date of the meeting was ` 3115.42 lakhs and the same was 89.01 % of

the budget.

(b) Integrated Farming







The financial progress as on the date of the meeting was `2014.45 lakhs and the

same was 85.36 % of the budget. The Deputy Directors of Regional Offices Bangalore &

Chennai and Deputy Director (i/c) of State Centre, Hyderabad were directed to explore the

possibilities of spending additional `3.00 Crores each in their respective States under LODP

Scheme with the maximum participation of CPS/CPFs formed in these States. The funds

shall be transferred soon after additional fund of `10.00 Crores is released from Ministry

under ‘Ongoing Schemes’.

(c) Technology Mission







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The financial progress as on the date of the meeting was ` 1087.11 lakhs and the same

was 108.71 % of the budget. More amount can be spent under this head once the

additional allocation of `10.00 Crores is received from the Ministry under ongoing Schemes.

(d) Expansion of Area under Coconut







During the Meeting it was decided that wherever applications of AEP are pending,

expedite the same for considering during the current financial year, since savings is

observed under this head.

Action by: Shri.V.G.Chandrasekharan, Statistical Of ficer Follow up by: Dr. Remany Gopalakrishnan, Deputy Dir ector (Dev.) Monitoring by: CCDO

(e) Coconut Palm Insurance Scheme







In the revised allocation for 2013-14 the budget under CPIS was reduced to ` 50.00

lakhs by the Ministry. Now it is informed that the Ministry is releasing the balance amount of

` 50.00 lakhs. The entire amount can be spent during the current financial year.

Action by: Shri V G Chandrasekharan, Statistical Of ficer Follow up and monitoring by: CCDO

(f) DSP Farms





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Progress of implementation of this Scheme is very low. The financial progress as on

the date of the meeting was `96.01 lakhs and the same was only 32% of the budget.

Savings is expected under this head.

Action by: TO (Farms) Follow up by: Secretary Monitoring by: CCDO

(g) Information Technology







The financial progress as on the date of the meeting was `914.00 lakhs and the

same was 101.56 % of the budget.

Action and follow up by: Dr. Remany Gopalakrishnan, Deputy Director (Dev.) Monitoring by: CCDO (h) Regional Coconut Nursery







Action by: TO (Farms) Follow up by: Secretary Monitoring by: CCDO (i) Production and Distribution of Hybrids





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Action by: TO (Farms) Follow up by: Secretary Monitoring by: CCDO (j) Aid to Private Nurseries







Action by: TO (Farms) Follow up by: Secretary Monitoring by: CCDO (k) Technology Demonstration







The financial progress as on the date of the meeting was `8.15 lakhs and the same

was 40.75 % of the budget.

Action by: Shri Sreekumar Poduval, Processing Engin eer Follow up by: Director (Dev) Monitoring by: CCDO

(l) Technical Service







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Action and follow up by: Secretary Monitoring by: CCDO

(m) Market Promotion and Statistics









Action by: Sri K S Sebastian, AMO Follow up by: Dr. K. Muralidharan, Director Monitoring by: CCDO

(n) Infrastructure and Administration Allocation 1700.00 Lakhs






The expenditure as on the date of the meeting was `1402.07 lakhs and the same

was 82.47 % of the budget. Savings is expected under this head also.

Monitoring by: Dr. A.K. Nandi, Secretary Agenda No.V Review of progress of RO, Chennai

Shri Hemachandra, Deputy Director given a brief presentation on the activities

undertaken at RO, Chennai.

FoCT training:

The achievement as on the date of the Meeting is 880 FoCTs against the target

of 1000 FoCTs. Chairman instructed Deputy Director to complete the target by 31st

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March 2014. Deputy Director requested additional fund for FOCT. Chairman instructed

to send separate proposal for the same.

Action by: Sri Hemachandra, Deputy Director, RO, Ch ennai

LODP:

The progress of implementation of LODP Scheme in Tamil Nadu is as under:

Direct implementation - First year:

S.No. Name of the District No. of clusters Area (ha) Amount(`)

1) Coimbatore 6 154.13 26.97

2) Theni 4 107.20 18.76

3) Dindigul 2 97.32 17.03

4) Pudukottai 1 44.92 7.86

5) Tiruppur 4 102.02 17.85

Total 17 505.59 88.47

Direct implementation - Second year:

S.No Name of the Disrict No. of clusters Area (ha) Amount(`)

1) Thanjavur 23 704.66 123.31

2) Theni 2 53.91 9.43

3) Dindigul 2 85.89 15.03

Total 27 844.46 147.77

Dy. Director suggested that the input distribution under LODP should be on

reimbursement basis with choice for selection of input supply agencies by the farmers

themselves. Chairman instructed that there is no need for a separate procedure to be

followed, since we should verify the invoice issued by the agency before distribution of

inputs.

Action by: Sri Hemachandra, Deputy Director, RO, Ch ennai FPOs: The status of CPFs registered with CDB as on date of the meeting was 35 CPFs

whereas it was 184 in the case of CPSs. The details are hereunder:

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S. No.

District Charge Officer

CPS (process)

Reg with society

CPS reg CDB

CPF in process

CPF Reg with CDB

1 Coimbatore FO 151 80 51 19 11

2 Tiruppur FO 48 25 10 12 4

3 Thanjavur FO 187 111 73 17 9

4 Dindigul FO 26 15 8 6 5

5 Kanyakumari TO 13 2 1 3

6 Vellore SI 27 5 1 3 1

7 Theni FO 84 54 35 5 4

8 Krishnagiri SI 6 3 1

9 Tirunelveli TO

10 Salem SI 1

11 Madurai TO 7 5 2

12 Erode SI 2

13 Other district 11 5 2 1 1

Total 563 305 184 66 35

Action by: Sri Hemachandra, Deputy Director, RO, Ch ennai

Agenda No. VI Review of progress of RO, Bangalore

Shri Vijayakumar Hallikeri, Deputy Director presented the progress of RO,

Bangalore as detailed below:

AEP:

Target Achievement Fund released

Physical ( ha) Financial (`) Physical (ha) Financial (`)

Karnataka

I- 300 45,00,000/- 653.74 20,12,208/-

II- 623.81 30,00,000/- 434.11 13,57,874/-

43,33,884/-

Total 75,00,000/- 33,70,082/-

Goa

I - 20 3,00,000/- 8.745 30,950/-

II- 25 1,00,000/- 13.81 50,100/- 2,00,000/-

Total 4,00,000/- 81,050/-

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LODP:

• Target allocated for First year LODP direct implementation in Karnataka during 2013-

14 is 700 hectares.

• Target for Second year LODP direct implementation in Karnataka during 2013-14 is

840.48 hectares.

• First year allocation given to 12 CPF & 12 CPS by providing one or two clusters of 25

hectares each.

All second year clusters are formed as CPS / CPF.

First year implementation Second year implementation

No. CPF / CPS 24 18

Area covered 706.65 840.48

No. of Palms 96,657 115,110

No. of Farmers 1,264 1,088

Fund allocated (`) 112,76, 007/- 134,28,732/-

Fund Received (`) 212,99,147/-

Fund Utilized (`) 93,49,984/- 111,22,209/-

Bills received payment not made (`)

5,71,250/- 466,111/-

Envisaged Expenditure (supply of Azadirachtin & CBO) (`)

13,54,773/- 18,40,412/-

Progress on the Formation of CPSs & CPFs in Karnata ka as on 20.2.2014:

S.No. Districts Name of the Charge Officer

Target for CPF

Societies regd. with Regr. of Socts.

No. of CPS Regd with CDB

No. of CPF formation in progress

No. of CPF Regd.

No. of CPC in progress

1 Tumkur Mr. G.M.S.Swamy 55 80 247 14 41 2

2 Hassan Mr. G.M.S.Swamy 25 04 02 15 10

3 Mandya Ms. Simi Thomas 10 0 00 05 18 1

4 Ramnagar Ms. Simi Thomas 10 00 15 02 43 2

5 Uttara Kannada Mr. D.C.K.Shankar 8 0 00 02 1

6 Udupi Mr. D.C.K.Shankar 8 0 00 02 1

7 Mangalore Mr. D.C.K.Shankar 10 0 00 02 0

8 Chikmagalur Mr. B.N.K.Murthy 18 0 00 02 1

9 Shimoga Mr., B.N.K. Murthy 10 0 00 02 1

10 Mysore Mrs. J.E.Latharani 10 01 02 05 9

11 Chamarajanagar Mrs. J.E.Latharani 10 0 00 05 2

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12 Chitradurga Mr. H.B.Sadashivappa 20 02 15 02 14 1

13 Devangere Mr. H.B.Sadashivappa 6 01 00 01 0

Total 200 88 281 59 141 5

It was decided in the Meeting to issue a Letter of Appreciation to Ms Simi Thomas,

Technical Officer for her good performance in formation of CPFs in Mandya and Ramnagar

Districts with the assistance of other local officials of the Board.

Coconut Producer Companies:

The status of formation of Producer Companies is as under:

S.No. Name of the Company Remarks 1 Kalpatharu Coconut producers Company, Tumkur Registered 2 Hemakalpa Coconut producers Company, Tumkur 3 Kalpavrutha Coconut producers Company, Chitradurga

Registration fees paid, awaiting for registration

4 Bombenadu Coconut producers Company, Ramanagara

5 Maharaja Coconut producers Company, Mandya

Name approved, Registration in progress

FOCT: State Target Fund

Transferred Fund Utilized

Balance Fund

Karnataka 75 batches 53 batches `29,94,500/-

51 batches `28,81,500/-

2 batches `1,13,000/-

Goa 10 batches 5 batches `2,82,500/-

5 batches ` 2,82,500/-

Total 85 batches 58 batches `32,77,000/-

56 batches ` 31,64,000/-

2 batches `1,13,000/-

NRLM 75 batches 80 batches 1600machines supplied through CDB

Nursery: (Small unit): • Three applications received during the year. • Two unit inspected and Administrative approval given. • Second installment for one unit has been released • One unit inspected and proposal for fund release for second installment sent to

HO for Fund transfer. • Claimed for one more proposal for release of second installment is awaited. Statistical Survey: • Survey work in 6 districts Mandya, Chikkmangalur, Chitradurga, Tumkur, Mysore,

Hassan is undertaken by University of Horticultural Sciences, Bagalkot • Survey work at Udupi and DK districts is entrusted to Government college,

Kasaragod

Action by: Sri Vijayakumar Hallikeri, Deputy Direct or, RO, Bangalore.

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Agenda No. VII Review of progress of R & R

a) S – R & R

Dr. Remany Gopalakrishnan, Deputy Director informed that the present

status of S-R&R is Projects worth `68.85 crores covering an area of 53.54 ha. Approved

3 days extension from deadline of 22nd February 2014 for receipt of application at HQ.

Held 6 ITCs and allocated `60.00 crores. 3 more ITCs will be held which will clear the

left out `15.00 crores.

Action by: Dr. Remany Gopalakrishnan, Deputy Direct or

Follow up and monitoring by: CCDO

b) Review of progress of P – R & R Dr. Remany Gopalakrishan presented the progress of P-R&R. The financial

progress as on the date of the meeting was ` 3115.42 lakhs. Full allocation of ` 3500.00

lakhs will be achieved shortly.

Action by: Dr. Remany Gopalakrishnan, Deputy Direct or Follow up and monitoring by: CCDO Agenda No. VIII Review of progress of FPOs in Kera la The target for 31st March 2014 and status of FPOs in Kerala as on 21.2.2014 is as under:

S. No. District Charge Officer

CPS regd.

with the Board

Cumulative target of CPS for

31/3/2014

CPF regd. with

Board

Cumulative target of CPF for

31/3/2014

Producer Company

regd. with

Board

Cumulative target of Producer

Company as on 31/3/2014

1 KGD Subhash 280 400 11 20 1 1 2 KNR Subhash 219 500 9 20 1 1 3 KKD Mridula 876 800 45 50 3 4 4 MPM Sebastian 479 700 27 40 1 4 5 PLKD Deepthi Nair 240 400 14 20 1 1 6 TSR Sajan T Varghese 411 550 19 25 1 2 7 EKM Leenamol 118 200 7 10 0 1 8 ALPY Preetha

Kumari 317 355 15 25 1 2

9 KLM Jayanath 252 400 11 20 1 2 10 TVM George Peter 255 400 11 20 1 2 11 KTM Deepthi Nair 37 120 0 10 0 1 12 PTTA George Peter 10 50 1 5 0 0 13 Wynad Mridula 9 50 0 4 0 0 14 Idukki Deepthi R 47 100 1 6 0 0 Total 3550 5025 171 275 11 21

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The performance of formation of CPSs in the districts of Trivandrum, Kannur,

Malappuram & Thrissur are slow. Meeting observed that there is enough scope for more

Producer Companies in Malappuram. .

Action by: All Charge Officers

Agenda No. IX Review of Progress of FoCT in Kerala

The status of FOCT training was reviewed and it is observed that out of the target of

11,100 FoCTs in Kerala only 7,257 FoCTs were trained as on date of meeting. The Charge

Officers are requested to train more number of FoCTs during the current financial year.

Action by: All charge Officers concerned Follow up by: Statistical Officer/Publicity Officer Monitoring by: CCDO

Agenda No. X Making Neera Happen

Initiatives by State Government so far in Kerala, T amil Nadu and Karnataka The Government of Kerala issued Neera Licencing Rules and copies of the

orders are circulated in the PRM. It was decided to upload the copy of the order in the

Board’s website. It was also decided to forward the order copies to FPOs through

respective charge officers.

Action by: All charge Officers concerned, EDP

Official Launching of Neera was decided to be held on 2nd March 2014 at Kottayam.

Participation by 5 State Ministers are expected in the function besides CDB officials, Kerala

Excise Department and representatives from FPOs, KAU & SCMS, etc.

Action by: Smt. Deepthi S Nair, MO; Smt. Resmi DS, TO & Kum. Lija KS, Manager(TMOC) Follow up by: Director Monitoring by: CCDO

Shri Vijayakumar Hallikeri, Deputy Director, RO, Bangalore mentioned that no

notification has come for Neera policy in Karnataka as it is in final session of clearance.

It was also mentioned that official order has been issued to Thumbe plant. `50.00 lakhs

was the total fund out of which `28.00 lakhs is sanctioned.

Karnataka Federations were asked not to delay Neera technicians training and

make arrangements for tappers as now they are brought from Palakkad, Udupi and

Mangalore. They have promised that commercial production will start in another 6

months.

Action by: Shri Vijayakumar Hallikeri, Deputy Direc tor, Bangalore

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Sri Hemachandra, Deputy Director, RO, Chennai mentioned that tapping and

processing of Neera is permitted by Government of Tamil Nadu. 7018 neera tappers

were given license to tap either Neera/Palmyra. Neera technicians training shall be given

to tappers of Karnataka and Bangalore at CIT during May-June 2014.

XI. Technology Development for Neera-Progress and pilot plant

Standardisation of neera and neera products including improvised packing

method shall be done. Specialized machinery or technology shall be fabricated for

jaggery processing. This shall be given as project to private party under

technology/machinery development under TMOC.

Action by: Sreekumar Poduval, Process Engineer

Pilot plant for neera processing (10000 litre/day) at CIT may commence from

March 2014 and will complete the trial run within 45 days (from work order). Create a

parameter FSSAI/HACCP parameter for the processing plant to get an ISO certification

for the same.

Action by: Sreekumar Poduval, Process Engineer, Ms. Sreejitha, Proj. Manager CIT and Ms. K.S. Lija, Project Manager (TMOC)

The accumulated products shall be introduced as samples to bakeries and

hotels. It was informed in the Meeting that already a discussion was held with Casino

hotel and 2 bakeries in Alapuzha in this regard. It shall be given as samples to Food

Technology Department of MACFAST for conducting projects.

Comparative study of neera honey with Srilankan honey shall be done.

Neera technicians training shall be given to FOCT and Federations. It shall be 15

days training for traditional tappers involving all stages from tapping to packing of Neera.

Also curriculum for 45 days and one month course shall be prepared for FoCTs

recommended by Federations. Application form shall be made available in website.

Chairman during the discussions enquired the Charge Officers how they can conduct the

Neera Technicians training. Charge Officers of the following districts informed the

agencies that could conduct the Neera Training as under:

Kozhikkode 3 Companies, 3 Federations and FoCT training Centres

Thrissur 2 Federations and 1 company level

Malappuram 1 Company and 5 Federations

Palakkad 1 Company, 2 Federations and PSSP

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Ernakulam 2 Federations

Alappuzha 1 Company and 2 Federations

Kollam 1 Company, 2 Federations and FoCT centres

Trivandrum 1 Company, 3 Federations and 3 FoCT centres

Idukki 1 Federation

Kottayam 1 Federation and KSS

Wynad 1 Federation

Kannur 1 Company and 1 Federation

Kasargod 1 Company and 1 Federation


Cost of training can be met from ‘Technical service’ for one training in each

district. Further, ASCI can be contacted for funding the training. Neera technician

training centers and number of technicians shall be recommended by the Federations

and respective charge officers.

Action by: Charge Officers

Brief project report for establishment of Neera processing unit prepared by CIT

was discussed and it was found that it requires modifications. All charge officers, MBA

interns were asked to list out their comments and suggestions on the report and thereby

modification to be made by CIT.

Chairman mentioned that the project report may include templates for different

capacity, i.e, minimum capacity of 3000 litre/day to maximum capacity of 30000 litre/day,

also compare and identify which is better; 3 units of 10000 litre/day capacity or one unit

of 30000 litre/day capacity, change parameters and cost accordingly.

The pilot plant should create parameters that are required to get eligible for

HACCP, FSSAI and ISO certification. Chairman also mentioned that CIT has to make

earnings from training and they were given approval to recruit staff.


The project submitted by Smt Annie Eapen, Chemist shall be discussed in detail

later and should be presented before next PRM.

Action by: Smt Annie Eapen, Chemist

Regarding Technology for Neera, Board shall not compel the applicant

Federations to take the CIT technology for production of Neera. CIT shall give a

demonstration of their technology to the Charge officers and Federations. CIT shall offer

training to Federations and Companies at pilot scale without charges.

Action by: All Charge Officers, CIT

17

Other Items:

One senior person shall be appointed at CDB Field Office, Trivandrum.

Regarding Neera technician training, Ananthapuri PC Ltd., Trivandrum shall engage

trainers trained from CPCRI. But the master trainers shall be trained from CIT.

Action by: Ms. Nisha Shankar, Manager, CDB Field Of fice Trivandrum

Chairman mentioned that there should be 2 days Krishipadam episodes on

Neera in a week.

Action by: Smt. Mini Mathew, Publicity Officer

An article on SFAC scheme, Equity guarantee fund and credit guarantee fund

should be published in the February issue of journal.

Action by: Ms. K.S.Lija, Project Manager (TMOC) Mini Mathew, Publicity Officer

The meeting was concluded at 8.45 PM.

Secretary

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Annexure I

List of Officers attended the PRM on 21.2.2014

S.No. Designation Name of Officer Remarks

1 Chief Coconut Development Officer Shri Sugata Ghosh Present

2 Secretary Dr. A K Nandi Present

3 Director Dr. K Muralidharan Present

4 Deputy Director (IT) Dr. Remany Gopalakrishnan Present

Deputy Director, RO, Bangalore Shri Vijayakumar Hallikeri Present

5. Deputy Director, RO, Chennai Shri Hemachandra Present

6. Processing Engineer Shri Sreekumar Poduval Present

7. Internal Audit Officer Shri R Madhu Absent

8 Marketing Officer Smt Deepthi Nair Present

9 Finance Officer Shri P Sabareenathan Present

10 Statistical Officer Shri V G Chandrasekharan Present

11 Publicity Officer Smt Mini Mathew Present

12 Assistant Director Shri Sardar Singh Choyal Present

13 Assistant Marketing Officer Shri Sebastian K.S Present

14 Administrative Officer Shri Melton Correya Absent

15 Assistant Library & Information Officer Shri KK Subhash Present

16 Statistical Investigator Shri V.C.Vasanthkumar Absent

17 Junior Accounts Officer Smt Joycy Chacko Absent

18 Chemist Smt Annie Eapen Present

19 Technical Officer Smt Leenamol MA Present

20 Technical Officer Shri R.Jayanath Present

21 Technical Officer Smt Resmi D.S Present

22 Technical Officer Kum. Mridula K Present

23 Technical Officer Smt Deepthi R Present

24 Statistical Assistant Kum. Preethakumari P V Present

25 Field Officer Shri George Peter J Present

26 Field Officer Shri Sajan T Varghese Present

27 Field Officer Kum. Anjana K Present

28 Manager (Project – R & R) Shri Shan EH Present

29 Manager (Project – TMOC) Kum Lija KS Present

30 Manager (Project – Tvm) Kum Nisha Shankar Present

31 Manager (Project – R & R) Kum Remya Krishnan Present

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32 Manager (Project – R & R) Kum Sithara Sadanandan Present

33 Manager (Project – CIT) Kum Sreejitha PS Present

34 Food Technologist Kum. Aneeta Joy Present

35 Chemist Smt Praseetha KC Present

36 Microbiologist Smt Sumi S Nair Present

20

Annexure II

Action taken report on the decisions of the PRM hel d on 6.1.2014

S.No. Decisions Action Taken

1. It was decided in the Meeting to incur an additional

expenditure of ` 1.00 Crore under TMOC and `1.86 Crores

under IT since sufficient funds are available under other

heads.

Under TMOC out of `11.00 crore projected for 31.1.2014, the expenditure as on date of Meeting is `10.87 crore & under IT it was `9.14 crore.

2. Progress of implementation of the AEP Scheme was low.

Actual achievements at Regional Office & State Centre level

may be looked into. Realistic estimate of progress till March

2014 may be made and excess fund if any may be

reallocated. Statistical Officer may assess the situation at

the earliest.

Action by: Shri.V.G.Chandrasekharan, Statistical Of ficer

3. Progress of the Regional Coconut Nursery Scheme may be

assessed. Pending UCs, if any, with the State Govts. may

be pursued so that second instalment of funds could be

released.

Action by: TO (Farms)

All the second instalments of funds were released

4. Pending UCs, with the State Govts. under Production &

Distribution of Hybrids Scheme may be pursued for release

of balance funds.

Action by: TO (Farms)

The UC’s are still pending even after sending reminders

5. Achievement of the Technology Demonstration Scheme is

low. Targeted number of trainings were not conducted. The

progress of the scheme should be assessed. Expected

savings, if any, may need to be reallocated to other

schemes.

Action by: Shri Sreekumar Poduval, Processing Engineer

7. Review of progress of RO, Chennai

It was decided in the meeting that if the State

Government is not interested in implementing Area

Expansion Programme, we can entrust the programme to

CPS/CPF. We can give a notice up to 25/1/2014 and if they

Deputy Director, Chennai informed that the matter was taken up with all the concerned JDs of Agri. to forward the applications on or before 25.1.2014. Action is also initiated to collect the applications

21

are not taking the funds the same can be implemented

through FPOs.

Organizing Project Clinics for different products was one

of the decisions of the Meeting. Simultaneously two project

clinics can be conducted viz. for VCO & DC, etc. A 10 days

notice can be served so that officials from TMOC can also

attend the Meeting. In the Project Clinics, the investors may

be made aware of the procedures for applying loans for the

TMOC projects from different banks.

Deputy Director was advised to motivate Snehalaya

Federation, Udumalpet to submit a project under TMOC for

coconut Jaggery making. The Snehalaya Federation may be

asked to get in touch with a good Food Technologist in this

regard.

It was decided to complete the target of 1000 FoCTs by

31st March 2014.

If any of the Federation gives a Project Report from the

Leaf blight disease reported area at Pollachi, assistance can

be given under TMOC ‘Management of Insect, Pests &

Disease Affected Gardens’.

Action by: Sri Hemachandra, Deputy Director, Chenna i

through FPOs. Action was initiated to conduct the programme in the third week of February 2014. As the investors meet is fixed on 23.2.2014, the same will be conducted later. Visited Snehalaya Federation and discussed with the office bearers & advised them to get in touch with PSG College, Food Science Dept for submitting a project under TMOC. As the HQ instructed to conduct FOCT programme on reimbursement basis, action has been taken to achieve the target. Visited Pollachi area in first week of February and had meeting with various Federations of Anamalai, Pollachi (N & S) & Kinathukadavu blocks & informed them to submit the project at the earliest to consider under TMOC.

8. Review of progress of formation of FPOs in Andhra

Pradesh

The following directions were issued by Chairman to Deputy

Director (i/c):

(a) He was directed to make a close watch of price

scenario in AP for coconut.

(b) As regards Statistical Survey, the Deputy Director

(i/c) was directed to expedite the completion of the

same before 31st of January 2014.

Deputy Director (i/c) informed that: Price scenario of coconut in AP is being watched. Coconut price at Palacole market is also being closely watched. Present rate there is `6.50 – 7.00 per nut. Regarding Statistical Survey, enumeration work in r/o E.Godavari was completed & tabulation work in progress. The

22

(c) For Federations and CPSs, Board has to arrange a

training to the Office Bearers. Deputy Director (i/c)

was directed to identify good management institutes

for conduct of the training.

(d) He was also directed to follow up with AIC for

obtaining compensation for the 368 Srikakulam

farmers affected by Phailine cyclone covered under

the Coconut Palm Insurance Scheme. The farmers

who have not covered under the Palm Insurance

Scheme should be made aware of the benefits of the

CPIS so that in future majority of the farmers will get

compensation in such type of natural calamities.

The Deputy Director (i/c) informed that out of the target of

1000 FOCTs in AP for the current financial year, they could

complete training of 223 FoCTs only due to Seemandra

strike. He informed that 10 batches of FoCT training can be

completed in Vegiwada Farm by enhancing the number from

20 to 40 trainees. Chairman directed the Technical Officer to

identify people and conduct the training.

Action by: Sri Promod Kurien, Deputy Director (i/c )

institutions entrusted for Srikakulam & W. Godavari are yet to be started. Constant monitoring is being done by SC to complete the same. Submitted a proposal to NIMSME, Hyderabad to train the office bearers of CPS & CPF and the reply is awaited. The Assistant Director of Hort., Srikakulam has not yet submitted the assessment report to AIC. However, Commissioner of Hort. assured necessary follow up. Also pursuing with AD(Hort) & DD(Coconut), Rajamundry and CPS/CPF/CPC office bearers in Srikakulam. FOCT completed - 4 batches at DSPF, Vegiwada, one batch each at KVKs, Tadepallegudam & Amdhalvalasa. The achievement as on 14.2.2014 is 318 FOCTs. One more institution was identified & 2 batches are starting from the ensuing week. All steps are taken to achieve the target in full.

9. Review of progress of S – R & R

Dr. Remany Gopalakrishnan, Deputy Director

informed in the Meeting that on the basis of the Meeting

held on 1/1/2014 and 2/1/2014 monitoring the progress of

data entry, it was decided to fix the deadline for entering

data by CPF at 5.00 PM on 7/1/2014. On 8/1/2014 the

abstract of the project will be taken and submitted before the

Internal Technical Committee which has since been

constituted.

Immediately after the approval to the project by

the Internal Technical Committee and Chairman on the

As resolved data entered as on 7/1/2014 was presented before the 1st ITC held on 9/1/2014. The deadline for receipt of forms from CPF was fixed as 15/2/2014 and the data entry is continued in CDB Hqrs as well as Kudambasree Mission Centres. 22nd February 2014 is fixed for completing the forms received in HQ. Six ITC Meetings have so

23

same day itself, sanction will be communicated to the CPF

for cutting and removal of the palms. Indents should also be

placed to the Input Distributing Agencies. By 15th February

2014, the entire funds of `50.00 Crores and by 15th March

2014 the entire allocation of `75.00 Crores for the Scheme

could be fully utilized.

Action by: Dr. Remany Gopalakrishnan, Deputy Direct or

far conducted and projects worth `68.85 Crores approved. Cutting and Removal and claim submission are progressing. Bills against input supply as and when received are being cleared.

10. Review of progress of FPOs in Kerala

The target for 31st March 2014 is for formation of 5025 CPS,

275 CPF and 21 Producer Companies. Every Charge

Officer should give Weekly Progress report on the basis of

their activities in connection with the above revised target.


It is informed that in Trivandrum 255 CPS has been registered with CDB. Ananthapuri Coconut Producer Company has been formed & decided to issue the share certificates to the respective Federations.

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1. Progress of Plan Schemes as on 30.11.2013

DSP Farms

Financial Progress under this Scheme is very low. Mrs Deepthi R, TO (Farms) has been asked to asses the actual requirement of fund during this financial year. Action by: TO (Farms)

Assessed and intimated the savings

2.

Review of progress of RO, Bangalore with respect to September 2013 PRM on progress of FPOs & scheme implementation

The Director and Deputy Director Bangalore were advised to prepare a Guideline for the allocation of `5.00 Crores for equity participation in Coconut Producer Companies announced by Govt. of Karnataka – The methodology for allocation of this fund among the Producer Companies should be sort out. The Director, Deputy Director and Charge Officers should sit together and plan for every fortnight. Work should be completed in adherence to the Work Plan so formulated. At the end of the month a work diary should be prepared and a copy of the same should be forwarded to HQ. Action by: Director, Deputy Director, Regional Offi ce, Bangalore

3. Review of progress of Producer Company and CPS in

Kerala

Though 2 Producer Companies were agreed to form (one each at Kasaragod and Trivandrum) during November 2013, the same could not be materialized. Sri K K Subhash, Charge Officer for Kasaragod and Ms Nisha Shanker, Manager (Project), Trivandrum has not shown initiative to form the companies before 30th November 2013. Sri Subhash also failed to give the Weekly Progress reports. Action by: Sri K K Subhash, Charge Officer Ms Nisha Shaker, Manager (Projec t), Trivandrum

In Trivandrum, it is informed that Ananthapuri Coconut Producer Company was formed & decided to issue the share certificates to the respective Federations. With regard to registration of Kasaragod Company, Sri Subhash informed that registration of the Company is already over.

4. Publication of ICJ (all eight languages)

Shri Abe Jacob, Deputy Editor should take up all journal (Malayalam and English) activities from January 2014 onwards. He should analyse subscription details of all the journals and come up with proposals for increasing number of subscription. He may coordinate timely printing of all other language journals and also initiate publication of Bangla journal at the earliest in collaboration of Deputy Director, SC, Kolkata. Action by: Shri Abe Jacob, Deputy Editor

25

5. Review of progress of CIT:

Out of 250 palms allotted for Neera tapping, the CIT officials could identify 235 palms only. Chairman instructed to complete the identification of total 250 palms by 18th December 2013. Out of the target of formation of 80 CPS by CIT officials, the achievement was 19 Nos. It was directed to complete the target by 31.12. 2013. In order to improve the efficiency of CIT officials, it was decided to give them training on PERT chart and AOL diagram. Ms. Lija, Manager Project (TMOC) should give a one day training. Action by: Ms. Lija, Manager Project (TMOC)/CIT Off icials

Training to CIT officials is scheduled for 28.2.2014.

26



1. Review of schemes in TN & AN Islands & Progress of formation of FPOs (CPS/CPF & PCs) in TN:

Shri Hemachandra agreed to the following targets

for formation of Federations and Producer Companies in

Tamil Nadu:

Federations

By 31st October 2013 - 40 Nos.

By 30th November 2013 - 100 Nos.

By 31st December 2013 - 150 Nos.

By 31st January 2014 - 200 Nos.

Producer Companies

By 30th November 2013 - 2 Nos.

By 31st December 2013 - 4 Nos.

By 31st January 2014 - 7 Nos.

By 28th February 2014 - 10 Nos.

Action by: Shri Hemachandra, Deputy Director

It is informed that as on 14.2.2014, 32 Direct CPF registered with CDB. Further follow up is being taken to achieve the target in full during the current financial year.

2. Neera Tapping Training and Processing Units

Every Federation should identify at least 100 Neera

tappers. The name, address and telephone numbers should

be obtained. We should have a list of 10,000 neera tappers

with their details.


In Trivandrum 11 Federations are in the process of collecting the information of Neera tappers in their respective areas & are proactively preparing for Neera Technicians.

3. Review of progress made – CIT, starting certificate course on coconut processing, Food training and research on Neera processing: It was decided to initiate Neera Training and not to

wait till the research in this regard is completed. The

Certificate course should start during November 2013. The

Certificate Courses proposed to start immediately in the

following 4 subjects:

(a) Copra Drying

(b) Processing techniques for Virgin Coconut Oil

(c) Manufacture of Good Desiccated Coconut Powder

(d) Sap processing for Neera and other products

Acton by: Sri Sreekumar Poduval, Processing Enginee r

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1. Review of Progress of schemes of RO, Bangalore covering state of Karnataka with emphasis on format ion & progress of FPOs and implementation of schemes: The following target has been given to Sri Hallikeri for

formation of Federations and Producer Companies in

Karnataka.

Federations

By 31st October - 75 Nos.

By 30th November - 105 Nos.

By 28th Feb 2014 - 200 Nos.

Producer Companies

By the end of October - 5 Nos.

(Tumkur 1, Mandya 1, Ramnagar 1, Chitradurga 1,

Chamraj Nagar 1)

By the end of November - 7 Nos.

(In addition to the above 5, 1 more in Tumkur and 1

in Mysore)

Action by: Shri Vijayakumar Hallikeri, Deputy Direc tor

RO, Bangalore informed the progress of formation of Federations & Producer Companies in Karnataka as on 14.2.2014 as: Federations: Formation in progress-61 Registered-115 Producer Companies:

In progress-6 Registered-1

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Annexure III

Overview of the Plan Schemes as on 31.1.2014

The Board set a target of 95% of expenditure to be covered during the month

of December 2013. Since only the Scheme ‘Technology Mission’ achieved the target, the

same target is retained for January 2014. During the month of January 2014 in addition

to Technology Mission, the Scheme ‘Information Technology’ achieved the target of 95%

expenditure. The Schemes which are lagging behind (shows less than 50% expenditure)

are DSP Farms, Technical Service and Technology Demonstration. The achievement

and shortfall of various Schemes as under:

(` in lakhs)

Name of the Scheme Budget

Percentage of total budget

Expenditure Target for January

2014 Short fall

R&R (Pilot) 3500.00 33 2625.00 2625.00

Integrated Farming

2360.00 22 1903.73 2242.00 338.27

Information Technology

900.00 8.49 864.18 855.00 9.18

Technology Mission

1000.00 9.43 1051.51 989.83

Expansion of Area under Coconut

400.00 3.77 204.69 380.00 175.31

Coconut Palm Insurance

50.00 0.94 40.40 95.00 54.60

DSP Farms 300.00 2.83 87.86 285.00 197.14

Regional Coconut Nursery

100.00 0.94 89.06 95.00 5.94

Production and distn of Hybrids

40.00 0.38 24.38 38.00 13.62

Aid to Private Nursery

30.00 0.28 15.28 28.50 13.22

Technology Demonstration

20.00 0.19 7.38 19.00 11.62

Market Promotion and Statistics

50.00 0.47 44.92 47.50 2.58

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As on the date of the Meeting the budget and expenditure position of Ongoing Scheme is

as under:

(` in lakhs)

Name of the Scheme Budget Expenditure as on

date Savings/Excess(+)

Integrated Farming 2360.00 2014.45 345.55

Information Technology 900.00 914.00 (+)14.00

Technology Mission 1000.00 1087.11 (+) 87.11 Expansion of Area under Coconut

400.00

204.69

195.31

DSP Farms 300.00 96.01 203.99 Regional Coconut Nursery 100.00 89.06 10.94

Production and Distribution of Hybrids

40.00 24.38 15.62

Aid to Private Nursery 30.00 15.28 14.72

Technical Service 100.00 38.43 61.57 Market Promotion and Statistics 50.00 50.47 (+)0.47

Technology Demonstration 20.00 8.15 11.85

Infrastructure and Administration 1700.00 1402.07 297.93

Total 7000.00 5944.10 1055.90

Major savings is seen under the heads - Integrated Farming, DSP Farms,

AEP and Technical Service. Under the head ‘Infrastructure and Administration’ also good

savings is observed. The expenditure under ‘Technology Mission’ exceeded the Budget

allocation. The Meeting may consider reallocation of funds from the heads which may

have savings during the year.

Documents

Minutes of the Plan Review Meeting held on 21.2.2014 (Draft) · 1 Minutes of the Plan Review Meeting held on 21.2.2014 (Draft) The 9th Plan Review Meeting of 2013-14 was held on 21.2.2014