MIS Conference Special Education School Year 2013-2014

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  • MIS ConferenceSpecial Education School Year 2013-2014

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • June 30, 2013 Summer Program Data Screen initial data should be entered July 1, 2013 Begins New School Year in MSIS July 30, 2013 Summer Program Data Screen Final Updates should be entered July to August, 2013 Roll Personnel Data (all schools), this will automatically make the Special Education Data roll the next night August 2013 Indicator 13 SY 2012-2013 Data review and desk auditSeptember 2013 Indicators 11 and 12 SY 2012-2013 Opportunity for Clarification letters go outSeptember 20, 2013 PostSecondary data due for SY 2011-2012September 30, 2013 First day to submit Month 01 files need to have all SPED indicators set, student schedules entered, and personnel entered November 26, 2013 Child Count dueSummer 2013Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • December 10, 2013 - Personnel December 30, 2013 Last day to verify or request changes to Child Count February 2014 Indicator 4 SY 2013-2014 Review of Policies, Procedures, and Practices Letters go outApril 2014 SPP/APR and Public Reporting publishedApril 2014 - Indicators 9 & 10 SY 2013-2014 Review of Policies, Procedures, and Practices Letters go outMonth 08 (April data submitted in May) data will be used for testing and AYP information January through June 2014 Survey ParentsApril to September 2014 Complete Post-Secondary Screen for Indicator 14 for SY 2012-2013 leaversSummer 2013Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • Run and review the Part C to B No Match Report and notify MDE Special Education Office about the listed students for Indicator 12Update Child Find screen with any referrals for evaluations, including Part C to B referrals and referrals to MET through the TST process (Intervention screen)Set CEIS Indicator monthly for any students receiving servicesMonitor discipline data for accuracyRecord entry and exit screeners in BDI-2 Data Manager for 3-5 year olds with IEPs

    Summer 2013Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • Oversight requires continuous monitoring of dataAudits can happen at any timeMonthly district approval in MSIS is an assurance of data accuracyData should be kept as up-to-date as possibleNot just a December 1 concernSummer 2013Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • Who? Students in the 4-year cohort who graduated with a regular diplomaWhere does the data come from?MSIS (Graduation codes)Data lags a yearWhat do I need to do?Verify graduate information in MSISWhen is it collected?End of school year

    Summer 2013Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • Who? Students that dropped outWhere does the data come from?MSIS (coded as dropouts)Data lags a yearWhat do I need to do?Verify dropout data in MSISWhen is it collected?End of school year

    Summer 2013Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • Who? Students who should participate in Statewide assessmentsWhere does the data come from?Statewide assessment resultsWhat do I need to do?Meet assessment collection requirementsWhen is it collected?At each assessment

    Summer 2013Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • Who? Students who have been suspended/expelled for more than 10 daysWhere does the data come from?MSIS (discipline/incident data)Data lags a yearWhat do I need to do?Verify MSIS data (duration, start/end dates, codes)Follow appropriate policies and proceduresWhen is it collected?Every month

    Summer 2013Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • Summer 2013Office of Instructional Enhancement and Internal Operations/Office of Special Education*Reported to MDEXXORNot Reported to MDE

    Incidents (Infractions)Dispositions What a Student DoesWhat a Student GetsWhen deciding what to report, ask yourself Do I have a reportable Incident OR a reportable Disposition? not Do I have a reportable Incident AND a reportable Disposition?Some are ReportableAlternative School CodesPersistently Dangerous Schools (72 hours)Other Laws(21 codes that must be reported)Alternative SchoolCorporal PunishmentExpulsionSuspensionIn School SuspensionExpulsion with Services(6 codes that must be reported)Some are Not ReportableGum ChewingDress Code ViolationsAll these local codes = NCBParent ConferenceBreaking DetentionAll these local codes = ADMIN

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • An incident is an infraction committed by a student.

    A disposition is the result of an incident and is prescribed by the district.

    The Office of Special Education reviews the incidents/dispositions reported to MSIS to retrieve the data needed for EDFacts files and Indicator 4 of the SPP/APR. It is very important that this data is reported accurately and in a timely manner.

    The discipline data is reported to MSIS in either a DSD file or an MSD file.

    NOTE: Very important to put the beginning and ending dates, and the durations on suspensions and expulsions.Summer 2013Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • Who? Students age 6-21Where does the data come from?MSISWhat do I need to do?Verify MSIS data (teacher and student schedules, LRE calculated placement)When is it collected?Child Count Day

    Summer 2013Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • LRE Live Procedure will run each month after your district approval

    MSIS will use the LRE Formula:Total Regular Education Minutes + Recess (Break) + Lunch /Instructional Time + Recess (Break) + Lunch

    Regular Ed Minutes will be pulled from the students and teachers schedule in MSIS.Recess/Break, Lunch, and Instructional Time are taken from the School Demographics screen (Grades Tab).For A/B Schedules, MSIS will double the denominator and lunch and recess in the numerator to allow MSIS to look at the total 2-day schedule.Summer 2013Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • The LRE should reflect what the IEP Team decides.The LRE procedure only looks at one semester at a time. August to the end of December it looks at courses in the 1st semester. From January to June it looks at courses in 2nd semester.Month 03 is the last chance for correctly calculating LRE but the Ed Environment has to be entered by Child Count Day.Regular education classes with more than 50% of Special Education students do not count towards the student's LRE.Summer 2013Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • 1. Do you see EVERY period on the student's schedule? If you only see periods 1, 2, 3, 5, and 6 and no period 4 -- then your LRE is going to calculate low.

    2. Do you see 50% or LESS in the SPED LRE REG PCT column? Any number above 50 means you have too many Special Education students for this class to count towards the student's LRE calculation. You will need to either move regular education students into the class or move Special Education students out.

    3. Have you included the course SPED Early Work Release, 801009, for every High School student that leaves early? This is the ONLY regular education course that the LRE procedure will ignore the makeup of the class. (NOTE: Be sure that you do not add this regular education course code to any Special Education teacher that you want to receive 100% Special Education MAEP Funding - it will prorate your Special Education teacher's MAEP.)Summer 2013Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • 4. If you have a period that spans two periods, have you doubled the minutes on your teacher's schedule? Example: Period 01 LA covers period 01 (55 min) and period 02 (55 min). The teacher has 110 min for period 01.

    5. Have you (or someone in your district) checked the Instructional Minutes, Break/Recess, and Lunch minutes on the School Demographic screen under the Grades tab? Instructional minutes should ONLY reflect the instructional part of your school day not the whole school day. Example: 7 periods at 50 minutes each would equal 350 instru