Module N° 8 – SSP implementation plan

SSP – A structured approach

Module 2Basic safety management

concepts

Module 3 ICAO SARPs related

to safety management

Module 4 ICAO SSP framework

Module 5State ALoS

Module 6 Prescription /

Performance based environment

Module 8SSP familiarization plan

Module 1 Introduction to the SSP familiarization

course

Module 7 SSP training programme

Module 8SSP familiarization plan

At the end of this module, participants will be familiar with

SSP implementation plan

Objective

SSP – Two considerations SSP gap analysis SSP implementation planSSP phased approachThe three phases of the SSP implementation planSSP implementation – SummaryQuestions

Contents

The implementation of an SSP is commensurate with the size and complexity of the State’s aviation system

It may require coordination among multiple authorities responsible for individual element functions in the State

SSP – Two considerations

When the State is responsible for the provision of specific services (e.g. aerodromes, air navigation services, etc.) the organization providing the service should develop and implement an SMS

State – Wearing two hats?

The gap analysis allows the State to assess the existence and maturity within the State of the elements of an SSP

Guidance in Appendix 3 to Chapter 11 of the SMM

Once the gap analysis is completed and documented, the components/elements identified as missing or deficient will form, together with those already existing or effective, the basis of the SSP implementation plan

SSP gap analysis

A “flight plan” that guides the development of the SSP

The plan allows States to identify those tasks

underlying the strategy leading to the implementation of the SSP

coordinate the activities by the various State aviation organizations under the SSP in support of the implementation plan

SSP implementation plan

To manage the workload associated with the implementation of the SSP

To prevent the “compliance by ticking boxes”

Three implementation phases are proposed based onthe results of the gap analysisthe sequential application of the

different components and elements of the SSP framework

Why a phased approach to SSP?

Three implementation phases are proposed based onthe results of the gap

analysisthe sequential application

of the different components and elements of the SSP framework

Why a phased approach to SSP?

The SSP framework in a phased approach

1. State safety policy and objectives1.1 State safety legislative framework1.2 State safety responsibilities and accountabilities1.3 Accident and incident investigation1.4 Enforcement policy

2. State safety risk management2.1 Safety requirements for service providers SMS2.2 Agreement on service providers safety performance

3. State safety assurance3.1 Safety oversight3.2 Safety data collection, analysis and exchange3.3 Safety data driven targeting of oversight on areas of greater concern or need

4. State safety promotion4.1 Internal training, communication and dissemination of safety information4.2 External training, communication and dissemination of safety information

SSP implementation plan – Phase I

Plan and draft State Safety Policy

SSP implementation team

Assign responsibilities …

Coordination with other…

Initial SSP

SSP implementation plan – Phase I

1. Identify the Accountable Executive for the State SSP Element 1.2(Module 4)

2. Establish a national-level group to develop the SSP implementation plan and ensure the coordinated participation of other related organizations to the SSP

Element 1.2(Module 4)

3. Develop, implement and communicate a State safety policy

Elements 1.2 and 4.1(Module 4)

4. Identify, define and document the requirements, responsibilities and accountabilities regarding the establishment and maintenance of the SSP

Elements 1.2 and 3.2(Module 4)

SSP implementation plan – Phase I

5. Review, develop and promulgate, as necessary, a national safety legislative framework and specific regulations

Element 1.1(Module 4)

6. Develop and establish the mechanisms to ensure an independent accident and incident investigation process

Element 1.3(Module 4)

7. Schedule initial training to Introduce all staff to SSP concepts

Element 4.1(Module 4)

8. Develop a training programme on key components of an SSP and SMS for the staff members according to their involvement within the SSP

Element 4.1(Modules 4

and 7)

SSP implementation plan – Phase I

9. Develop an SMS regulatory framework and related advisory circulars

Element 2.1(Module 4)

10.Develop and promulgate an enforcement policy for service providers operating under an SMS environment

Element 1.4(Module 4)

11.Establish a timeframe to periodically review the requirements and specific operating regulations

Element 2.1 (Module 4)

12.Develop and establish the State safety library Element 3.2 (Module 4)

SSP implementation plan – Phase I

13. Establish means to communicate the safety related information internally and externally

Element 4.1(Module 4)

14. Others Element XX(Module X)

15. ... Element XX(Module X)

16. ... Element XX(Module X)

SSP implementation plan – Phase I

State safety legislative framework promulgated

State safety responsibilities and accountabilities established, documented and published

State safety and enforcement policies signed by Accountable Executive

Independent accident and incident investigation process established

SMS regulations promulgated

State newsletter and bulletins developed

Deliverables (examples) Identification of the Accountable

Executive

Draft proposal of safety policy

Lines of safety responsibility and accountability established

Proposal of SSP organizational structure approved

Budget for SSP processes approved

Guidance material on implementation of SMS distributed to service providers

Milestones (examples)

SSP implementation plan – Phase II

Collect and evaluate Selection of safety indicators (initial ALoS) Confidential reporting systems … Acceptance on service providers ‘SMS … Inspections, audits, surveys …

Initial SSP

SSP implementation plan – Phase II

1. Initial selection of safety indicators Element 3.2 (Module 5)

2. Initial selection of safety targets Element 3.2 (Module 5)

4. Define values for safety indicators Element 3.2 (Module 5)

4. Define values for safety targets Element 3.2 (Module 5)

SSP implementation plan – Phase II

5. Define and establish the action plans to deliver the safety targets on initial ALoS

Element 3.2 (Module 4)

6. Develop and establish a State mandatory and confidential hazard reporting system

Element 3.2 (Module 4)

7. Develop and establish a State hazard database Element 3.2 (Module 4)

8. Schedule training to staff as appropriate in hazard identification and risk management

Element 4.1 (Modules 4 and 7)

SSP implementation plan – Phase II

9. Develop the mechanisms to ensure that regulatory safety risk controls are appropriately integrated into the service providers’ SMS

Element 3.1 (Module 4)

10.Establish a timeframe for consultation with service providers related to the phased approach of their SMS

Element 2.2 (Module 4)

11.Develop the mechanisms to monitor that service provider’s hazard identification and safety risk management processes follow established regulatory requirements

Element 3.1 (Module 4)

12.Develop mechanisms to exchange safety information with service providers and/or other States as appropriate.

Element 3.2 (Module 4)

SSP implementation plan – Phase II

9. Develop and establish the means of communication to support SMS implementation among service providers, including small operators

Element 4.2 (Module 4)

10. Establish and communicate initial ALoSElements

4.1 and 4.2 (Module 4)

11. Others.... Element XX (Module X)

12. … Element XX (Module X)

SSP implementation plan – Phase II

Initial ALoS established

State mandatory and confidential hazard reporting system in place

Agreement on service providers’ safety performance signed.

Guidance material of SMS distributed to service providers, including small operators

Deliverables (examples) Safety indicators and safety targets

defined. Values for safety indicators and

safety targets defined First round of consultation with

service providers related to the phased approach of their SMS completed

Training to State technical personnel in hazard identification and risk management completed

Further information to support SMS implementation among service providers, including small operators developed

Milestones (examples)

SSP implementation plan – Phase III

Collect and evaluate (Cont.) State safety data collection and analysis capabilities Agreement on safety performance indicators ALoS with safety measurement +safety performance

measurement

Mature SSP

SSP implementation plan – Phase III

1. Develop and implement a procedure for the agreement on safety performance of individual service providers’ SMS

Element 2.2 (Module 4)

. 2. Establish means to develop safety data collection

capabilities on both high and low consequence outcomes

Element 3.2 (Module 4)

3. Establish means to collect information on hazards at an aggregate State level as well as at individual service provider level

Element 3.2 (Module 4)

4. Implement mechanisms to exchange safety information with service providers and/or other States as appropriate

Element 3.2 (Module 4)

SSP implementation plan – Phase III

5. First round of agreements upon safety performance indicators and targets for various service providers’ SMS

Element 2.2 (Module 4)

6. Establish procedures to prioritize inspections, audits and surveys, based on analysis of hazards and safety risks

Element 3.3 (Module 4)

7. Establish and communicate mature ALoSElements 4.1

and 4.2 (Module 4)

8. Others... Element X.X (Module X)

SSP implementation plan – Phase III

Information on hazards and safety risks at an aggregate State level as well as individual service provider level collected

First cycle of oversight mechanisms on safety risk controls of service providers completed

Mature ALoS established

Deliverables (examples) Hazards and safety risks data

storage and processing at State level developed

Procedures of agreement on service providers’ safety performance completed

First review of the safety policy and objectives completed

First review of the enforcement policy developed

Milestones (examples)

SSP implementation plan – Summary

Timeline

Develop SSP documentation – Element 3.2

Establish means for safety communication – Elements 4.1 and 4.2

Develop and deliver training – Elements 4.1 and 4.2

Initial SSPPlan and Draft

Elements:1.1; 1.2; 1.3, 1.4, 2.1,

3.2 and 4.1

Initial SSP Collect and evaluate

Elements:2.1; 3.1; 3.2; 4.1 and

4.2

Mature SSPCollect and evaluate

Elements:2.2; 3.2; 3.3 and 4.1

PHASE IPHASE II

PHASE III

Questions?

ICAO SSP Implementation plan

Module N° 8 – SSP implementation plan