MONTEREY REGIONAL WATER POLLUTION CONTROL AGENCYmontereyonewater.org/dwnloads/agendas_minutes/2014... · 1/27/2014 · MRWPCA Regular Meeting Notice and Agenda – January 27, 2014,

MONTEREY REGIONAL WATER POLLUTION CONTROL AGENCY

5 Harris Court, Bldg. D, Monterey, California 93940-5756 (831) 372-3367 or (831) 422-1001 – FAX: (831) 372-6178

REGULAR MEETING NOTICE AND AGENDA

Monday, January 27, 2014, 6:30 pm BOARD OF DIRECTORS

[Note: MRWPCA Board Members are appointed from their respective Joint Powers Authority (JPA) jurisdictions.]

Dennis Allion, Chair Del Rey Oaks Gloria De La Rosa, Vice Chair Salinas VACANT Boronda County Sanitation District Ron Stefani Castroville Community Services District Lou Calcagno County of Monterey Tom Moore Marina Coast Water District Libby Downey Monterey Tommy Razzeca Moss Landing County Sanitation District Rudy Fischer Pacific Grove Dave Pendergrass Sand City Ralph Rubio Seaside VACANT United States Army - Ex-Officio

You are invited to visit our Website @ www.mrwpca.org to access a description of MRWPCA and its Mission Statement.

NOTE: All enclosures and staff materials regarding the following agenda items are available for public review on Thursday, January 23, 2014 through Monday, January 27, 2014, at the MRWPCA’s Administrative Office in Monterey at Ryan Ranch, and at the public libraries located in Castroville, Marina, Monterey, Pacific Grove, Salinas, and Seaside.

http://www.mrwpca.org/

MRWPCA Regular Meeting Notice and Agenda – January 27, 2014, 6:30 pm 1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. PUBLIC COMMENTS Anyone wishing to address the Board on matters not appearing on the Agenda may do so now for not more

than three (3) minutes. Comments on any other matter listed on the Agenda are welcome at the time the matter is being considered by the Board.

5. SPECIAL ACKNOWLEDGEMENTS

A. 2014 Project of the Year Award of Merit from Monterey Bay Chapter of the American Public Works Association: RTP Energy Upgrades Project – MRWPCA, Carollo Engineers Inc. and C. Overaa & Co.

B. Award of PG & E Incentive Payments for Energy Efficiency Measures for two projects:

1. Bioflocculation Aeration System Project: $32,970.79

2. Digester Mixing System Upgrades Project: $8,954.90

6. CONSENT AGENDA The Consent Agenda consists of routine items for which Board approval can be taken with a single motion and

vote. A Board Member may request that any item be placed on the Regular Agenda for separate consideration.

A. Approve Board Minutes/Report for Regular Board Meeting of October 28, 2013

B. Approve Board Minutes/Report for Regular Board Meeting of November 25, 2013

C. Receive Financial Statements through September 2013 D. Schedule of Cash and Investments as of December 31, 2013 E. Receive Comparison Percentage of FY 2013/14 Budget Expended

Through December 2013

F. Receive Check Register – November and December 2013 G. Receive Waste Discharge Report for December 2013; NPDES

Monitoring Report for November/ December 2013; and Plant Flows and Effluent Quality for Connected Agencies, Plus Flow Charts for RTP, Salinas, Monterey Peninsula, Marina, Fort Ord, and Castroville for December 2013

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MRWPCA Regular Meeting Notice and Agenda – January 27, 2014, 6:30 pm H. Receive Actual vs. Budgeted Fiscal Year 2013/14 Expenditures for

the Capital Improvement Program, Capitalized Equipment Fund, Urban Reclamation Program, and Capacity Fees for December 2013

I. Receive Residential Dwelling-Unit Aggregate as of December 31, 2013

J. Establish Nomination Committee for Election of Board Officers for 2014

K. Approve Memorandum of Agreement (MOA) with Monterey Regional Storm Water Management Program (MRSWMP) Entities

L. Award of Contract for Monterey Regional Storm Water Management Program (MRSWMP) Public Education/Outreach and Public Involvement/Participation Services

7. COMMITTEE REPORTS AND RELATED ACTION ITEMS

Action items related to Committee Reports consist of business which requires a vote by the Board. Committee information only items require no Board action. These items are acted upon in the following sequence: (1) Summary Staff Report (including a draft copy of Committee’s minutes) (2) Committee Chair Comments; (3) Board Questions to Committee Chair and Staff; (4) Public Comments, if any; and (5) Board Discussion and Action.

A. BUDGET/PERSONNEL COMMITTEE – JANUARY 10, 2014

1. INFORMATION ONLY ITEMS – RECEIVE ONLY - NO ACTION REQUIRED

A. BPC Approval of August 9, 2013 BPC Minutes

The BPC Approved the August 9, 2013 BPC Minutes as presented. B. Update on FY 2014/15 Budget Rate Study Analysis

Information only – no action taken/required.

2. RECEIVE BPC ACTION ITEMS – BOARD ACTION REQUIRED

A. Consider Award of Contract for Information Technology and SCADA Master Plan

ACTION RECOMMENDATION: That the Board approve a contract with Kennedy-Jenks Engineers in the amount of $229,020 to complete the IT and SCADA Master Plan.

B. Consider Award of Contract for Ocean Outfall Inspection and Maintenance

ACTION RECOMMENDATION: That the Board approve the withdrawal of the previously offered contract to Sea Engineering Inc. and award the contract to Ballard Diving & Salvage in the amount of $99,700.

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MRWPCA Regular Meeting Notice and Agenda – January 27, 2014, 6:30 pm

B. RECYCLED WATER COMMITTEE – JANUARY 16, 2014

1. INFORMATION ONLY ITEMS – RECEIVE ONLY - NO ACTION REQUIRED A. RWC Approval of November 14, 2013 RWC Minutes The RWC Approved the November 14, 2013 RWC Minutes as

presented

B. Update on CPUC Water Proceedings (A.12-04-019), Monterey Peninsula Regional Water Authority, and Technical Advisory Committee

Information only – no action taken/required.

C. Update on the Groundwater Replenishment (GWR) Project and Urban Reclamation Projects

Information only – no action taken/required

D. CLOSED SESSION

Conference with Legal Counsel – Potential Litigation (Arbitration) Pursuant to Government Code 54956.9 (c)

1. Initiation of Litigation (Arbitration) Based on Existing Facts and Circumstances (Dispute Under Third Amendment of Agreement with MCWRA): One Case

Information only – no action taken/required

2. RECEIVE RWC ACTION ITEMS – BOARD ACTION REQUIRED

A. Recommend Mid-Year GWR Budget Adjustment

ACTION RECOMMENDATION: That the Board approve the proposed mid-year GWR budget increase by an amount not to exceed $1,557,714 subject to MPWMD consensus approval and reimbursement per our cost sharing provisions.

8. ACTION ITEMS Action items consist of business which requires a vote by the Board. These items are acted upon in the

following sequence: (1) Staff Report; (2) Board Questions to Staff; (3) Public Comments; and (4) Board Discussion and Action.

A. Consider Approval of Amendment 1 to MRWPCA – MPWMD GWR Cost Sharing Agreement

ACTION RECOMMENDATION: That the Board approve Amendment 1 to MRWPCA – MPWMD GWR Cost Sharing Agreement.

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9. INFORMATIONAL ITEMS A. Reclamation Project Status Summary

B. Strategic Planning Goals (2011-2014) and One-Year Objectives Update

C. Operational Report

10. STAFF REPORTS Staff Reports include items for which verbal reports/presentations will be provided. If a specific presentation is

planned, it will be listed and summary information may be included with the Agenda. Brief oral reports may be provided for items arising after Agenda preparation. The Board may wish to ask questions or discuss a staff report, but no action is appropriate other than referral to staff, or request that a matter be set as a future Agenda item.

A. General Manager/Assist. General Manager/Legal Counsel 1. General Items 2. Update on Projected Senior Management Turnover

B. 2014 CSIP/SRDF Operational Challenges – Mark Malanka, Maintenance Manager

11. CORRESPONDENCE A. City of Seaside Resolution Approving Assignments to Outside

Agencies and Boards, January 17, 2014

B. City of Del Rey Oaks 2014 Regional Agencies Boards and Committees Representatives Appointment List, January 9, 2014

C. City of Sand City Resolution Approving Appointments to various local and Regional Agencies and Boards, December 23, 2013

D. Letter of thanks from Monterey County Fair for participating as an exhibitor in Monterey County’s 2013 Fair, December 3, 2013

12. RECESS TO CLOSED SESSION As permitted by Government Code Section 54956 et seq., the Board may adjourn to a Closed or Executive

Session to consider specific matters dealing with pending or potential litigation, certain personnel matters, real property negotiations, or confer with the MRWPCA’s Meyers-Milias-Brown representative.

A. Conference with Legal Counsel – Potential Litigation (Arbitration) (Pursuant to Govt Code 54956.9 (c))


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13. BOARD MEMBER COMMENTS/REPORTS Board Members may ask a question for clarification, make a brief announcement or make a brief comment or report on his

or her own activities within the jurisdiction of the Agency. No discussion or action is appropriate other than referral to staff for consideration or setting a matter as a future agenda item.

14. ADJOURNMENT Set next meeting(s)/location(s)/date(s)/time(s): Regular and/or Special Meeting(s): A. Location: MRWPCA Board Room - Ryan Ranch Date(s)/Time(s):

REGULARLY SCHEDULED BOARD MEETING Monday, February 24, 2014 at 6:30 pm

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* * * * * *

This Meeting Notice and Agenda was posted at the Administrative Offices of the MRWPCA, 5 Harris Court, Building D, Monterey, California, action may be taken on any of the items agendized above.

POSTED: Thursday, January 23, 2014

BY: /s/Chayito Ibarra Executive Assistant

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Page 1

MONTEREY REGIONAL WATER

POLLUTION CONTROL AGENCY

* * * AGENDA TRANSMITTAL FORM * * *

MEETING DATE: JANUARY 27, 2014

AGENDA ITEM: 6 – A through L

AGENDA TITLE: CONSENT AGENDA

Consent ( X ) Action ( ) Informational ( )

CONTACT: KEITH ISRAEL, GENERAL MANAGER

PHONE: 372-3367 or 422-1001

DEPARTMENT SUMMARY AND REQUESTED BOARD ACTION: Listed below are items that are a part of the Consent Agenda:

Routine Items:

A. Approve Minutes/Report for the Regularly Scheduled Board Meeting of October 28, 2013

B. Approve Board Minutes/Report for the Regularly Scheduled Board Meeting of November 25, 2013

C. Receive Financial Statements through September 2013

D. Schedule of Cash and Investments as of December 31, 2013

E. Receive Comparison Percentage of FY 2013/14 Budget Expended Through December 2013

F. Receive Check Register for November and December 2013

G. Receive Waste Discharge Report, December 2013; NPDES Monitoring Report for December 2013; and, Plant Flows and Effluent Quality for Connected Agencies, Plus Flow Charts for RTP, Salinas, Monterey Peninsula, Marina, Fort Ord, and Castroville for December 2013.

H. Receive Actual vs. Budgeted Fiscal Year 2013/14 Expenditures for the Capital Improvement Program, Capitalized Equipment Fund, Urban Reclamation Program, and Capacity Fees for December 2013

I. Receive Residential Dwelling-Unit Aggregate as of December 31, 2013

Non-Routine Items:

J. Establish Nomination Committee for Election of Board Officers for 2014

K. Approve Memorandum of Agreement (MOA) with Monterey Regional Storm

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Water Management Program (MRSWMP) Entities

L. Award Contract for Monterey Regional Storm Water Management Program (MRSWMP) Public Education/Outreach and Public Involvement/Participation Services

FINANCIAL IMPACT: ( X ) Yes ( ) No

FUNDING SOURCE: N/A

BUDGET RECAP: N/A

PRIOR BOARD ACTIONS: N/A

ALTERNATIVES: N/A

COMMITTEE REVIEW

AND ACTION: N/A

MANAGER

RECOMMENDATION: Accept Consent Agenda.

ATTACHMENTS:

1. Draft Minutes/Reports for Regularly Scheduled Board Meeting of October 28, 2013

2. Draft Minutes/Reports for Regularly Scheduled Board Meeting of November 25, 2013

3. Financial Information

4. Check Register

5. NPDES Monitoring Report Letters and Flow Charts

6. Expenditures and Revenue Graphs

7. Items J - L

RECOMMENDED

MOTION:

Approve Consent Agenda as presented.

U:\BETTY\Board Agendas\Routine Agenda Items\2014\Consent Agenda 1-27-14.doc

M I N U T E S

of the Regular Meeting

Monterey Regional Water Pollution Control Agency

Board of Directors

October 28, 2013

1. CALL TO ORDER

The Regular Meeting of the Board of Directors of the Monterey Regional Water Pollution Control Agency was Called to Order by Vice Chair De La Rosa at 6:30 pm, on Monday, October 28, 2013 in the Board Room at 5 Harris Court, Building D, Monterey, California and Board Chair Allion participated by telephone from Hilton Garden Inn, 9241 Laguna Springs Drive, Elk Grove, CA, 95758.

2. ROLL CALL

BOARD MEMBERS PRESENT: Dennis Allion, Chair (Via Phone) Del Rey Oaks Gloria De La Rosa, Vice Chair Salinas Vacant Boronda County Sanitation District Ron Stefani Castroville Community Services District Lou Calcagno County of Monterey Tom Moore Marina Coast Water District Libby Downey Monterey Vacant Moss Landing County Sanitation District Rudy Fischer [arrived at 6:34pm] Pacific Grove Dave Pendergrass Sand City Ralph Rubio Seaside Vacant – Ex-Officio United States Army

BOARD MEMBERS ABSENT: None

MRWPCA STAFF PRESENT: Keith Israel General Manager Brad Hagemann Assistant General Manager Rob Wellington Legal Counsel John Tiernan Director of Admin Services/Deputy GM

DRAFT

DRAFT

Minutes MRWPCA Regular Board Meeting DRAFT October 28, 2013 Page 2

Tom Buell Director of Finance

Bob Holden Principal Engineer

Mike McCullough Recycled Water Project Assistant

Chris Foley Electrician/Instrumentation Tech II

Sean Curry Electrician/Instrumentation Tech II

Mark Malanka Maintenance Manager

Bill Ragsdale-Cronin Maintenance Supervisor

Chayito Ibarra Executive Assistant

OTHERS PRESENT: None

Dale Huss – Ocean Mist Farms

George Riley – Citizens for Public Water

Dave Chardavoyne – Monterey County Water Resources Agency

Denise Duffy – Denise Duffy and Associates

Allison Imamura – Denise Duffy and Associates

Gary Petersen – City of Salinas

Nancy Isakson – Salinas Valley Water Coalition

3. PLEDGE OF ALLEGIANCE Mr. Moore led the Pledge of Allegiance.

4. PUBLIC COMMENTS At 6:32 pm, Vice Chair De La Rosa called for Public Comments.

Mr. Dale Huss, Ocean Mist Farms, stated that his request for open discussion and debate on possible arbitration under the Third Amendment is not on the agenda. He expressed concern that the extra water being considered for treatment and later delivery to the growers will cost a lot more than the growers can afford to pay and asked that there be consideration regarding any increased costs to the growers.

5. EMPLOYEE RECOGNITION Mr. Hagemann introduced Mr. Bill Ragsdale-Cronin, Maintenance Supervisor, who presented the CWEA Certification for Plant Maintenance Technologist (Grade I) to Sean Curry. Mr. Ragsdale-Cronin explained that Sean was hired in February 2013 and has already proven to be a really fine electrician with an excellent work ethic who has provided this agency with a high skill level for trouble shooting our electrical systems. He also commented on Sean’s athletic abilities for running marathons and ultra-marathons – “he runs 50 miles just for fun.” Mr. Ragsdale-Cronin congratulated Mr. Curry on his completion of the CEWA Certification.

6. CONSENT AGENDA Mr. Moore asked to pull Item I from the Consent Agenda for discussion.


ACTION TAKEN: On a motion by Mr. Calcagno, seconded by Mr. Rubio, the Board

unanimously approved Consent Agenda Items A through H, as follows on a roll

call vote:

A. Approve Board Minutes/Report – Regular Board Meeting of September 30, 2013

B. Schedule of Cash and Investments as of September 30, 2013

C. Receive Comparison Percentage of Budget Expended Through September 2013 vs. 2012

D. Receive Check Register – September 2013

E. Receive Waste Discharge Report, September 2013; NPDES Monitoring Report for September 2013; and Plant Flows and Effluent Quality for Connected Agencies, Plus Flow Charts for RTP, Salinas, Monterey Peninsula, Marina, Fort Ord, and Castroville for September 2013

F. Receive Actual vs. Budgeted Fiscal Year 2013/14 Expenditures for the Capital Improvement Program, Capitalized Equipment Fund, Urban Reclamation Program and Capacity Fees for September 2013

G. Receive Residential Dwelling-Unit Aggregate as of September 30, 2013

H. Approve Purchase of Replacement Digester Gas Compressor Regarding Consent Agenda Item I, Mr. Moore asked for an explanation of the differences between the old and new proposed series of segments in the contract with CalPERS. Mr. Hagemann stated that the two-year MOU adopted last November included a provision that the employees would pay 50% of the additional PERS costs for FY13/14. He confirmed that CalPERS is verifying the Board’s consent to implement what was negotiated with the employee organizations for this current fiscal year. In November the Board will be asked to affirm this intention.

ACTION TAKEN: On a motion by Mr. Fischer, seconded by Mr. Moore, the Board

unanimously approved Consent Agenda Item I: Approve MRWPCA Resolution

2013-19, approving a Contract Amendment between MRWPCA and CalPERS, on a

roll call vote.


A. RECYCLED WATER COMMITTEE – October 10, 2013

The following are Information Only Items – No Board Action is Needed:

Agenda Item A – RWC Approval of September 12, 2013 RWC Minutes

The RWC approved the September 12, 2013 RWC Minutes, as presented.


Agenda Item B – Update on CPUC Water Proceedings (A.12-04-019), Monterey Peninsula Regional Water Authority, and Technical Advisory Committee (TAC) Mr. Israel reported that the Water Authority has contracted for a public outreach consultant. He provided an update on the GWR Project at the October 7 TAC meeting, and the TAC reviewed the Water Supply Project Task List and Schedule which was provided to the RWC. Mr. Israel presented the Task List and explained each of the key tasks and their approximate date for completion. He noted that the Water Authority has requested a list of GWR project obstacles. Mr. Israel explained that the upcoming Independent Advisory Panel (IAP) will provide evaluations on components of the GWR project that may be able to identify some possible delays or hindrances that need attention. Discussion followed with Mr. Pendergrass asking about the requirement for dilution water for replenishment water. Mr. Israel explained that GWR can go forward without extra water for dilution. Mr. Fischer asked about Cal Am’s use of the MRWPCA outfall, and Mr. Israel explained that an Exclusive Negotiation Agreement with Cal Am is being prepared to define costs for using the outfall facility and the indemnification that is needed to protect the outfall.

Information only – no action needed.

Agenda Item C – Update on the Groundwater Replenishment (GWR) Project and Urban Reclamation Projects A. Schedule – Mr. Holden presented the Schedule, highlighted the work that was accomplished last month, and explained the tasks that are scheduled for the coming month. He noted that the Pilot Treatment Equipment has been installed and will result in quite a lot of activity for the pilot facility during the next six months. Mr. Holden also provided a graph that illustrated the five phases of the GWR project that demonstrate how various tasks relate to each phase of project development. B. Expenditures – Mr. Holden reported that first quarter costs for GWR are currently lower than expected but will pick up during the next quarter. He noted that the other Urban Reclamation Projects have incurred very small costs during this first quarter. Some discussion followed related to the timing of the completion of the project, the total cost, and the amount of water that would be pumped into the aquifer. Mr. Holden explained that cost estimates have been discussed with MPWMD since they are funding 75% of the project costs. He added that more definitive cost information will be known as soon as the feasibility study and facilities planning work is completed. Mr. Israel added that although there are still many factors to be considered, the preliminary estimate of the cost for GWR is approximately $60 million. C. Project Description – Regarding the definition of project components, Mr. Holden stated there has been further clarification on water sources that will be considered for the project. He explained that due to high costs and some technical and


regulatory obstacles, the Reclamation Ditch water and winter storage of water in the Salinas Ponds may be considered as an alternative water source in the EIR. Although the Blanco Drain was initially eliminated, he stated that this water source will now also be considered as an alternative in the EIR.

D. Agreements for Source Waters, Injection Sites, and Use of Ocean Outfall – Mr. Holden stated that meetings were continuing with MCWRA, MCWD and with the City of Salinas to prepare a request for easements from the City of Salinas for the permanent wells for the project. Regarding the Schedule, Ms. Downey asked about the projected completion date of December 31 and/or January 1. Mr. Holden responded that our commitment is to have 3,500 AF of water start flowing to the Seaside Basin by January 2017. Mr. Fischer reported there will be a water bond proposed in 2014 to provide $7 to $14 billion for state-wide water projects. He stated that a couple of billion dollars would likely be available for local water projects and encouraged staff to look into possible funding for GWR. Mr. Israel added that our project pre-design work would likely be funded with a SRF loan that is available at a very low interest rate. On a question from Mr. Moore, Mr. Holden stated that the Independent Advisory Panel (IAP) held on October 21 and 22 was organized by Mr. Jeff Mosher, National Water Research Institute Executive Director: Technical consultants who served on the IAP included: Michael Wehner, Orange County Water District (Water Quality and Regulatory); Jean Debroux (Geochemistry, Microbiology and Chemicals of Emerging Concern); and Martin Feeney (Hydrogeologist). Mr. Holden added that the IAP Report is expected in December. E. GWR Roadmap – Mr. Israel reported that the Roadmap was presented to the IAP and some comments were offered that will be incorporated into the document. Staff will take additional time to further refine the document and will likely present it to the Board again in January.


Agenda Item D – Review MRWPCA Response to August 29, 2013 Letter from City of Monterey regarding Groundwater Recharge and the Role of Storm and Non-Storm Water Flows Received Mr. Israel reported that the TAC meeting held on October 24 was well attended and very productive. He indicated that the RWC will receive a report on the TAC discussions and recommendations for further study of water opportunities regarding stormwater.



Agenda Item E - Closed Session 1. Conference with Legal Counsel – Potential Litigation (Arbitration) (Pursuant to Government Code 54956.9)

A. Initiation of Litigation (Arbitration) based on Existing Facts and Circumstances (Dispute under Third Amendment on Agreement with MCWRA): One Case.


The following are RWC Action Items – Board Action is Required:

Agenda Item A – Consider Approval of Contract with Denise Duffy & Associates to Develop Draft EIR for GWR Project Mr. Holden provided a recap of the work completed by Denise Duffy & Associates (DD&A) in Phases 1 and 2 of the EIR. He explained that the contract being presented is for Phase 3 CEQA-Plus process which is necessary to complete the Administrative Draft of the Draft EIR. There is also additional work required for the CEQA-Plus process that makes this project eligible for SFR loans and ultimately eligible for a possible Federal loan. Mr. Holden provided a list of the components of the Phase 3 work:

Review Technical Team Report - $30,155

Review Cal Am MPWSP Reports - $28,110

Prepare Technical Reports for Administrative Draft EIR - $259,588

CEQA-Plus Compliance - $62,775

Administrative Draft Environmental Impact Report (CEQA-Plus) - $294,528

Project Management, Meetings, Administration - $84,137 Mr. Holden stated that at the RWC meeting, there was discussion about the need for an Administrative Draft EIR (ADEIR). He explained that because various source waters are being considered and negotiated, an ADEIR allows the opportunity to reevaluate and make changes that may occur as technical work progresses. Additionally the ADEIR provides a tool for feasibilities planning. Mr. Holden stated the ADEIR is expected in February 2014 for review and the DEIR will be presented for public review in July 2014. The DD&A contract was presented to the Board members at the meeting for review with staff’s recommendation to award this contract. Discussion followed regardingMr. Moore asked if the previous work completed by DD&A and the resulting work product could be furnished to the Board members. Additionally he expressed concern about and the Board’s hesitancy to approvinge a contract of this amount before having a full vetting of the details. Mr. Rubio stated confirmed that the RWC discussed having the contract available for review; however, because since it was not provided in the agenda packet materials, the members did not have not had the opportunity to give this contract a proper due


diligence. He added this resulting discussion is not because the Board’s is unwilling to approve this work. Mr. Israel explained that our CEQA attorney was reviewing the contract, and it was returned to staff after the agenda packets had been distributed. Vice Chair De La Rosa suggested that the materials be provided to the Board members and a Special Meeting be scheduled to consider and approve the contract. Discussion continued regarding possible options to approve some tasks to keep the work moving forward and allow time to schedule a Special Board meeting. Mr. Moore asked if there were a way to keep the work moving forward. Ms. Duffy acknowledged that her staff is continuing to work to keep the tasks on schedule; however, this contract provides for the initiation of a major number of sub-consultants to begin work and that cannot be funded without having a contract in place. Mr. Calcagno noted that having an administrative draft EIR in just a few months seems like an impossible task. Ms. Duffy explained that since the Board’s approval of the original contract last February, DD&A has been working constantly with staff and other consultants, with the IAP and technical consultants. She added that during Phase 2, the focus was on the objective for this project which is to have a 3,500 AF project to meet the goals of the Monterey Peninsula Water Supply Project. Ms. Duffy stated that additionally the goal with this EIR is to try to consider every component or set of components for source water and types of different alternative components of the project so that the EIR is useful not only for the 3,500 AF CPUC/Cal Am Water Supply Project, but also in the future. Ms. Duffy addressed Mr. Rubio’s concern about the possible failure of any source water and what the contingency plans would be to produce enough water to participate in the regional plan. She stated that the PCA staff and team of consultants have done a lot of work on that to understand summer and winter supplies, various water sources, timing for availability and what components would be used as alternatives if a source is not available, including possible drought conditions. Mr. Rubio stated that as this project becomes more complex, it is imperative for the Board to have all pertinent information in order to make timely decisions and avoid project delays. He encouraged staff to be diligent in providing information needed and to be sure all issues are being considered. Mr. Rubio proposed a motion to continue this agenda item for a Special Board meeting called by the Chair. Mr. Moore seconded the motion. Mr. Calcagno suggested that water from the Tembladero Slough should be considered as possible source water, and Mr. Holden explained that the MPWMD has initiated a study looking at that source. He added that the Reclamation Ditch


portion of that area is in the alternative section of the EIR and represents much of the stormwater runoff from the City of Salinas.

Public Comments: Mr. Dale Huss, Ocean Mist Farms, stated his understanding is that produce wash water from the City of Salinas is too expensive to clean and use for groundwater replenishment; and since water being discussed in arbitration hasn’t been decided yet, it means there may not be enough water. He stated there is no guarantee of 3,900 AF of water, and no guarantee that Cal Am is going to buy the water. He added that the growers still support the project; however, he questioned if the different water sources can add up to the water that is needed. Ms. Nancy Isakson, Salinas Valley Water Coalition, asked what the total cost or estimate is to get to the final EIR. She stated that $800k for an administrative draft EIR is a lot of ratepayers’ money to put at risk. She suggested this project move forward, even if Cal Am doesn’t buy the water; but asked how this Agency can move forward without them since there is some reliance on using the Cal Am-only facilities. She agreed that a suite of water sources was a good idea and that going into a binding arbitration is a risk. Mr. George Riley, Citizen for Public Water, encouraged the Board to set a date for the Special Board meeting and continue the team effort to go forward with this project. He stated that Cal Am proposed the project and has made every indication that they expect to be buying the water. He stressed that this project is the only project that will give argument to postpone implementation of the CDO and asked that the Board minimize delays because the entire community depends on this project being on time. Mr. Dave Chardavoyne, MCWRA General Manager, asked if the EIR by the CPUC changed, would this Agency’s EIR need to be changed at an additional cost. He also noted that the EIR is dependent upon source water and there is no source water plan; you need a blueprint before you can start an EIR process. He stated that the agenda for Closed Session is arbitration and asked if the EIR can go ahead when arbitration is pending. Board Member Moore asked if the contract amount would be reimbursed by the MPWMD, and Mr. Israel stated that funding would cover 75% of the cost. Mr. Moore asked about mechanisms in place that provide for the District’s input on an on-going basis. Mr. Israel stated that when the budget for GWR was approved by the Board in June, the District was well informed about the projected expenditures of $4M for FY 2013/14. The Phase 3 work for DD&A is part of the project budget and the District is familiar with that work. Mr. Pendergrass added that the reimbursement agreement between the two parties is very detailed and staff from


both organizations have been working and coordinating their efforts. He added that accountability is included in the MOU and costs have been submitted in detail and payments made.

ACTION TAKEN: On a motion by Mr. Rubio, seconded by Mr. Moore, the Board

unanimously approved on a roll call vote to continue this Agenda Item to

Consider Approval of Contract with Denise Duffy & Associates to Develop Draft

EIR for GWR Project at a Special Board meeting on November 4 at 5:00 pm.

8. INFORMATIONAL ITEMS

A. Reclamation Project Status Summary Mr. Israel stated that the report is updated.

B. Strategic Planning Goals (2011-2014) and One-Year Objectives Update Mr. Israel stated that some objectives are starting to come due – glad to answer any questions.

C. Operational Report No comments.

9. STAFF REPORTS

A. General Manager/Assist. General Manager/Legal Counsel Mr. Israel reported on the Independent Advisory Panel meeting held on October 21 and 22 and indicated it was a very intensive two days that required a lot of effort from staff and technical consultants. Mr. Israel also reported the progress made on the pilot plant. He stated that less than a month ago the demolition work in one of the buildings at the RTP was started and now about 80% of the pilot plant equipment is in place with part of it being operational. He announced that the Water Authority JPA TAC meeting will be held at the RTP next Monday so that they can tour the new facility. He stated that this is a key component of the GWR project to prove that we can treat water and produce the high quality of water needed for injection. Tours will be planned in the near future.

B. Presentation: Downstream – Defacto Water Reuse, Keith Israel, General

Manager Mr. Israel presented the Defacto Water Reuse video produced by the WateReuse Association. He stated that the video highlights that the water molecule is always exactly the same, although can be associated with things that make the water undrinkable. When the Association evaluated the impact of this video, they found that after viewing the film more people began to understand the technology and the process to clean up the water. Mr. Pendergrass suggested that this video be placed


on our website for reference. Ms. Downey confirmed the defacto information was extremely helpful in her talks to various groups. Mr. Israel stated that last week there was a meeting with our project partners, MPWMD and MPRWA, working together on our outreach efforts to be sure the GWR message is consistent and accurate. We want to clearly demonstrate the process and assure the safety of the drinking water – replenishment water will even exceed drinking water standards. Mr. Israel added that one of the outreach tools will be to form a Speaker’s Bureau and provide materials that demonstrate that reusing our water resources is a natural process that will make water safer for everyone. This joint outreach program is just now being developed and an update will be provided to the RWC and Board in the near future.

Public Comments: Mr. Gary Petersen, City of Salinas Public Works, stated that it was a great video that shows all water is reused all the time. He quoted a local water consultant who told him that “all water we were drawing from is so clean because it passed through the kidneys of a dinosaur.” He also referenced Kurt Vonnegut’s book, Cat’s Cradle, where he posited that “mankind was an invention of water as a means of transporting itself from place to place.”

10. BOARD MEMBER COMMENTS/REPORTS Mr. Moore asked staff to provide him and other Board members who were interested in the work product from Phase 1 and 2 on our process to date.

11. CORRESPONDENCE Mr. Israel reported the notification to the Board of Supervisors of the appointment of a representation from the Moss Landing County Sanitation District to the MRWPCA Board of Directors.

12. ADJOURNMENT Vice Chair De La Rosa reminded the Board that the Special Board Meeting scheduled on Monday, November 4, would start at 5:00 pm; and that the next regularly scheduled Board Meeting on November 25, 2013 would begin at 6:00 pm and include the Board’s annual holiday dinner. She announced there are no Board meetings currently scheduled for December. At 8:16 pm with no further business, Vice Chair De La Rosa adjourned the meeting to the Special Board Meeting to be held in the Board Room at 5 Harris Court, Building D, Monterey, California on Monday, November 4 at 5:00 p.m.


Keith E. Israel, General Manager Gloria De La Rosa, Vice Chair Secretary to the Board MRWPCA Board of Directors

Z:\BOARD OF DIRECTORS\Board Meeting Minutes\2013\October\Board Minutes Draft 10-28-13.doc

M I N U T E S

of the Regular Meeting


Board of Directors

November 25, 2013

1. CALL TO ORDER

The Regular Meeting of the Board of Directors of the Monterey Regional Water Pollution Control Agency was Called to Order by Chair Allion at 6:03 pm, on Monday, November 25, 2013 in the Board Room at 5 Harris Court, Building D, Monterey, California.

2. ROLL CALL

BOARD MEMBERS PRESENT: Dennis Allion, Chair Del Rey Oaks Gloria De La Rosa, Vice Chair Salinas Vacant Boronda County Sanitation District Ron Stefani Castroville Community Services District Lou Calcagno County of Monterey Tom Moore Marina Coast Water District Libby Downey Monterey Tommy Razzeca Moss Landing County Sanitation District Rudy Fischer [arrived at 6 :07pm] Pacific Grove Dave Pendergrass Sand City Ralph Rubio Seaside Vacant – Ex-Officio United States Army

BOARD MEMBERS ABSENT: None

MRWPCA STAFF PRESENT: Keith Israel General Manager Brad Hagemann Assistant General Manager George Thacher Legal Counsel

DRAFT

DRAFT

Minutes MRWPCA Regular Board Meeting DRAFT November 25, 2013 Page 2

John Tiernan Director of Admin Services/Deputy GM Tom Buell Director of Finance

Bob Holden Principal Engineer

Jennifer Gonzalez Engineering Supervisor

Mike McCullough Recycled Water Project Assistant

Robert Wayne Locke Operator III

Chris Foley Electrician/Instrumentation Tech II

Mark Malanka Maintenance Manager


OTHERS PRESENT: None

Paul Kaymark – Charles Z. Fedak & Company

Jeff Krebs – City of Monterey

Frank Aguayo – City of Salinas

Dave Chardavoyne – Monterey County Water Resources Agency

Denise Duffy – Denise Duffy and Associates

Allison Imamura – Denise Duffy and Associates

Gary Petersen – City of Salinas

Nancy Isakson – Salinas Valley Water Coalition

3. PLEDGE OF ALLEGIANCE Mr. Razzeca led the Pledge of Allegiance.

4. PUBLIC COMMENTS At 6:05 pm, Chair Allion called for Public Comments.

5. INTRODUCTION OF NEW BOARD MEMBERS Chair Allion introduced Mr. Tommy Razzeca, new Board Member representing Moss Landing County Sanitation District. Mr. Razzeca stated that he also serves as the Assistant General Manager at the Moss Landing Harbor District and welcomes the opportunity to serve on this Board.

6. CONSENT AGENDA Mr. Moore asked to pull Item A from the Consent Agenda.

ACTION TAKEN: On a motion by Mr. Pendergrass, seconded by Mr. Moore, the

Board unanimously approved Consent Agenda Items B through L, as follows:

B. Approve Board Minutes/Report – Special Board Meeting of November 4, 2013

C. Schedule of Cash and Investments as of October 31, 2013


D. Receive Comparison Percentage of FY 2013/14 Budget Expended through October 2013

E. Receive Check Register – October 2013

F. Receive Waste Discharge Report, October 2013; NPDES Monitoring Report for October 2013; and Plant Flows and Effluent Quality for Connected Agencies, Plus Flow Charts for RTP, Salinas, Monterey Peninsula, Marina, Fort Ord, and Castroville for October 2013

G. Receive Actual vs. Budgeted Fiscal Year 2013/14 Expenditures for the Capital Improvement Program, Capitalized Equipment Fund, Urban Reclamation Program and Capacity Fees for October 2013

H. Approve Proposed Board Meeting Dates for 2014

I. Approve MRWPCA Resolution 2013-20, Authorizing the Purchase and Installation of Critical Electrical Bus Duct for the Electrical Transmission Center at Regional Treatment Plant without Formal Competitive Bidding

J. Award Contract for Moss Landing Pump Station Upgrades Preliminary Design Report

K. Approve MRWPCA Resolution 2013-21, Authorizing Amendment to the Contract between MRWPCA and CALPERS

L. Award Contract for Annual Maintenance to the SVRP Chlorination System Regarding Consent Agenda Item A, Mr. Moore referenced page 6 of the October 28, 2013 Board minutes “Consider Approval of Contract with Denise Duffy & Associates to Develop Draft EIR for GWR Project.” He requested staff review the meeting audio tapes regarding his comments about the contract for Denise Duffy & Associates not being included in the Board packet and add that pertinent information to the Board minutes. Chair Allion stated that the October 28 Board minutes would be brought back for approval at the January 27, 2014 Board meeting with the changes requested by Mr. Moore.

7. ACTION ITEM

A. ACCEPT FY 2013/14 FINANCIAL AUDIT REPORT Mr. Tiernan announced that Paul J. Kaymark, Senior Manager with Charles Z. Fedak & Company is present to provide comments and answer any questions from the Board regarding the audit of our FY 2012/13 financial statements. He reminded the Board that for the past 12 years Vavrinek, Trine, Day & Co., LLP (VTD) has


conducted our audit. Earlier this year, staff and Board decided that it would be prudent to have a fresh set of eyes to examine the financial records and after sending out requests for proposals the Agency contracted with Charles Z. Fedak & Company. Charles Z. Fedak & Company currently audits 50 water/wastewater special districts in California. Mr. Tiernan added that this is actually the second review of our records this year; MCWRA reviewed the SVRP/CSIP/SRDF records earlier this year. Mr. Tiernan noted a correction to page 30 of the audit report (page 98 of the Board packet) and distributed the new page to the Board members. Mr. Tiernan then introduced Mr. Kaymark to review the audit and cover some highlights. Mr. Kaymark gave a presentation that provided a thorough review of the audit process and the resulting financial reports. He reported that the audit was in accordance with government auditing standards and included review of internal controls, compliance and other matters material to presenting fair value financial statements. He noted that the audit report has resulted in an “unmodified/clean” opinion. As Mr. Kaymark reviewed the Condensed Statements of Net Position, he explained the classes of assets. He noted a specific line item, deferred outflows/inflows of resources, and explained that these categories represent non-cash value that will be used when pension liability for the Agency is placed “on the books” by 2015. He noted that the “net position” of the Agency reflects the CalPERS Side Fund that was refinanced this last year at a lower rate than the 7.75% being charged by CalPERS. Mr. Tiernan added that the refinancing of that obligation saves about $120k annually. Mr. Kaymark indicated that he would provide more information about pension liability later in his presentation. As Mr. Kaymark described the revenues, expenses, and capital contributions, Mr. Moore asked about the substantial increase for this year in depreciation. Mr. Kaymark explained that although the urban reclamation project studies have an intrinsic value to the Agency, they cannot be capitalized. Without the project moving forward and a creation of hard assets to capitalize, project costs can be depreciated and are noted within the report footnotes. Mr. Moore asked if a project progresses, would the costs become recoverable to the Agency, and Mr. Kaymark affirmed that showing this adjustment through depreciation is preferable because it is an estimate and still recoverable - it is not shown as a loss on disposable income. Mr. Kaymark provided details regarding the operating and non-operating expenses, provided description of current capital assets (decreased slightly) and depreciation (increased slightly), and explained the financial standing of the long-term debt (decreased by $1.5M over previous year). He then presented information about the Defined Benefit Pension Plan and the requirement for implementation of GASB No.


68 by Fiscal Year 2015. He stated that as of June 2013, the Agency’s CalPER’s Plan Liability is $58M and the Actuarial Value of Assets (AVA) is $43.1M and a funded ratio of 74%. He noted that opinion from CalPERS indicates that AVA over 75% is quite good allowing that the balance will come from contributions and market adjustments in future periods. Mr. Calcagno asked about the organizations in this CalPERS pool and Mr. Kaymark indicated that CalPERS could provide that information. He indicated that $1B is the liability of the pension plan; the current value is $746M. Mr. Fisher stated that the GASB No. 68 definitely shows more liability; however, because of the investment funding it doesn’t really change the financial picture in a substantial way. Discussion followed about determining MVA and the fluctuations in this market-based investment. Mr. Kaymark stated that previous years showed only a 1% increase in value for the pension investments; however, during the last year the return was 12.85%. Mr. Calcagno asked about any other unfunded liabilities to cover vacation days; and Mr. Kaymark indicated that because these are “enterprise” funds, we make a full accrual of vacation and sick leave liabilities. With no further questions, Chair Allion thanked Mr. Kaymark for his presentation.

ACTION TAKEN: On a motion by Mr. Rubio, seconded by Ms. De La Rosa, the

Board unanimously approved to accept the 2012/13 Audit Report.


A. RECYCLED WATER COMMITTEE – November 14, 2013

The following are Information Only Items – No Board Action is Needed:

Agenda Item A – RWC Approval of October 10, 2013 RWC Minutes

The RWC approved the October 10, 2013 RWC Minutes, as presented.

Agenda Item B – Update on CPUC Water Proceedings (A.12-04-019), Monterey Peninsula Regional Water Authority, and Technical Advisory Committee (TAC) Mr. Israel stated that agendas for recent MPRWA and TAC meetings have been included in the Board packet. He noted that the November 4 MPRWA TAC meeting was held at our Regional Treatment Plant to provide the TAC members a tour of the GWR Advanced Water Treatment (AWT) pilot plant. He stated that staff will be organizing a similar tour for our Board members. At that meeting Mr. Israel provided an update on the GWR and suggested some areas where the Water Authority assistance would be helpful in moving the project forward.


Mr. Moore asked if similar updates on the GWR are provided to the MPWMD. Mr. Israel stated that he frequently meets with MPWMD General Manager Dave Stoldt who then provides updates to their committees. He noted that a presentation to update the MPWMD Board will be given in the near future. Mr. Holden added that MPWMD staff routinely attends meetings with our project consultants and are quite aware of the GWR process.


Agenda Item C – Update on the Groundwater Replenishment (GWR) Project and Urban Reclamation Projects

A. Schedule – Mr. Holden presented the Schedule, and highlighted the following work that was accomplished in the month of October:

Obtained County drilling permit for Monitoring Well

Obtained time extension for Monitoring Well permit from City of Seaside

First draft of feasibility study and facilities planning documents completed

Installed most of the pilot treatment equipment and began start-up

Completed another hydrogeological modeling run of Seaside Basin

Conducted first meeting of the Independent Advisory Panel (IAP) with participation from the RWQCB, CDPH, and County Environmental Health

Continued negotiations with MCWRA, MCWD, and City of Salinas Mr. Holden stated that during November staff would continue work to:

Respond to the IAP comments

Receive and install final equipment for the AWT pilot facilities

Determine feasibility to pursue design/build to expedite construction process

Further revise the new project description

Continue negotiations with MCWRA, MCWD, and City of Salinas Mr. Holden added that in December he expects to receive the IAP report and that access for the well driller to view the monitoring site before drill rig arrives will be granted. In January staff will prepare a mid-year budget request for work identified through the CPUC settlement, IAP, feasibility study, and pilot study processes and will submit a request for Seaside permanent well easements. B. Expenditures – Mr. Holden reported $800K in expenditures through the end of October which represents about 20% of the GWR budget. Staff is preparing to invoice MPWMD for reimbursement of project expenses and will continue to invoice quarterly. He noted that to date we have received funding from MPWMD for each invoice submitted.


C. Agreements for Source Waters, Injection Sites, and Use of Ocean Outfall – Mr. Holden stated that meetings continued with MCWRA in October and another meeting is scheduled in December. Additionally he reported that staff met with MCWD and FORA to discuss availability of RUWAP pipeline for GWR use. Another meeting will be scheduled for these discussions. D. GWR Roadmap – Staff will provide an updated Roadmap for further discussion at the January Board meeting that will include comments from the IAP.

Agenda Item D – Update on MRWPCA Response to MCWRA Implementation of Independent Accountant Report Findings – Mr. Israel stated that this item has to do with last summer’s Hayashi & Wayland financial review of CSIP/SVRP/SRDF. Mr. Israel outlined the proposed recommendations being considered:

transfer billing and water reading tasks to the MCWRA

transfer MCWRA reserves to MCWRA but retain those reserves for the loans held by MRWPCA

suggested that CSIP/SVRP and CSIP facilities be included in updates of MRWPCA Asset Management Plan

o Staff provided MCWRA a list of replacement equipment and/or projects being proposed

Re-negotiate indirect costs – suggested outlining various options and work to select the best approach, or consider options contained in contract


The following are RWC Action Items – Board Action is required:

Agenda Item A – Consider North Monterey County Regional Water Source Study –Mr. Israel stated that a letter from Monterey inquiring about storm water being accepted as a possible water source for GWR was considered by the TAC on October 24. The TAC consensus was that a regional approach be initiated with a formal study commissioned to investigate all potential water opportunities within Northern Monterey County. Mr. Israel added that the study would benefit long-term planning and could improve environmental health and safety for our communities.

ACTION TAKEN: On a motion by Mr. Pendergrass, seconded by Ms. Downey, the

Board unanimously approved to authorize the General Manager to solicit various

entities to join and support the Northern Monterey County Regional Water

Planning Study.

Agenda Item B – Consider Additional Diversion Tests for the Advanced Water Treatment Pilot Facility Water Quality Characterization


Mr. Holden stated that previously the Board approved diversion tests of Ag wash water in April and September and results demonstrated that secondary wastewater treatment made Ag Wash water easier to treat through the Advanced Water Treatment (AWT) process. He noted that in order to achieve a blended source water quality level, additional diversion should be performed. Staff proposes that three possible source waters could be diverted to the RTP conveyance structures and facility: Ag Wash water, water from Lake El Estero and Salinas’ storm water. Mr. Fischer asked about leasing equipment for the pilot facility, and Mr. Holden explained even after the project is implemented it is an advantage to have a pilot facility available in order to test new types of membranes or chemicals on a small scale. Staff will evaluate the costs and advantages to purchasing or leasing this equipment for a longer period of time. Mr. Fischer verified that the pilot facility is on the RTP property. To Mr. Moore’s question about water from Lake El Estero, Mr. Holden explained that the lake water is pumped to the Monterey Beach near a sewage manhole and could be easily diverted into the sewer and treated through the secondary treatment system. Previous testing has indicated that source water that is processed through the secondary treatment system is more easily treated in the AWT process. Mr. Holden added that our consultants and City of Monterey staff are monitoring flows to determine the amount of water that could be added to the sewer lines.

ACTION TAKEN: On a motion by Mr. Fischer, seconded by Mr. Moore, the Board

unanimously approved additional diversion testing from Lake El Estero, Ag Wash

water, and Salinas’ storm water into MRWPCA conveyance structures and

facilities during the GWR pilot testing program.

9. INFORMATIONAL ITEMS

A. Reclamation Project Status Summary Mr. Israel stated that the report is updated.

B. Strategic Planning Goals (2011-2014) and One-Year Objectives Update Mr. Israel stated that some objectives are starting to come due.

C. Operational Report No comments.

10. STAFF REPORTS

A. General Manager/Assist. General Manager/Legal Counsel Mr. Israel reported that he will be attending CPUC hearings in San Francisco on December 2 and 3 regarding aspects of the Regional Water project. He noted that


staff is responding to a request for a list of acronyms that should be ready to distribute at the January Board meeting. Mr. Israel stated that last year has been the highest production of recycled water for agriculture – an all-time record amount. He explained that the reclamation plant would close next week for maintenance and then be back on line if continuing dry weather required it. He noted Salinas River flows are expected to be low this coming year and so irrigation needs will require maximum recycled water production and additional water from wells.

11. CORRESPONDENCE Mr. Israel reported the notification to the Board of Supervisors of the appointment of a representation from the Boronda County Sanitation District Representative to the MRWPCA Board of Directors. Mr. Moore asked about the appointment, and Mr. Calcagno confirmed that the appointment had to first be approved by the Board of Supervisors.

12. BOARD MEMBER COMMENTS/REPORTS Mr. Calcagno asked about the capitalization of project costs and Mr. Tiernan explained that the auditors would validate these costs and some could be capitalized; however, even if projects are expensed, the costs can still be reimbursed. Mr. Calcagno noted there is a new scenario now with the rubber dam because waters from Lake Nacimiento and San Antonio are not being held for recreation. No water is being held back. If there is no rainfall this year, the wells will be needed to supplement the CSIP, and water could be in short supply. Mr. Fischer stated that a restaurant in Pacific Grove is now advertising that they are filtering and adding minerals to their drinking water to make it the purest water around. Mr. Rubio stated again that the river water flowing to the Bay needs to be captured and pushed back up the valley for injection to ease seawater intrusion and refill the County wells. Mr. Calcagno agreed that using the Salinas River water is important; however, the costs to the growers/County would likely be too high.

13. ADJOURNMENT Chair Allion announced there are no Board meetings currently scheduled for December. At 7:25 pm with no further business, Chair Allion adjourned the meeting to the next regularly scheduled Board Meeting to be held in the Board Room at 5 Harris Court, Building D, Monterey, California on Monday, January 27 at 6:30 p.m.


Keith E. Israel, General Manager Dennis Allion, Chair Secretary to the Board MRWPCA Board of Directors

U:\BETTY\BOARD OF DIRECTORS\Board Meeting Minutes\2013\November\11-25-13 Board Meeting\Board Minutes Draft 11-25-13.doc

ASSETS 2013 2012

CURRENT ASSETS:

CASH & INVESTMENTS 8,615,998 11,245,926

RESTRICTED - CURRENT 3,197,351 2,685,590

RECEIVABLES 3,724,168 3,304,932

INVENTORY 202,772 230,877

PREPAID EXPENSES 294,489 245,996

TOTAL 16,034,778 17,713,321

OTHER ASSETS:

RESTRICTED - NON-CURRENT 10,255,208 10,282,702

DEFERRED DEBT COSTS 718,140 501,160

TOTAL 10,973,347 10,783,862

PROPERTY, PLANT AND EQUIPMENT:

LAND 3,686,207 3,686,207

BUILDINGS, IMPROVEMENTS AND EQUIP. 229,837,618 227,992,741

CONSTRUCTION IN PROGRESS 7,153,084 8,446,675

240,676,909 240,125,623

LESS ACCUMULATED DEPRECIATION 149,873,249 145,837,418

NET P,P & E 90,803,660 94,288,205

TOTAL ASSETS 117,811,785 122,785,388

LIABILITIES AND EQUITIES 2013 2012

CURRENT LIABILITIES:

ACCOUNTS PAYABLE 511,314 1,303,118

AP - RESTRICTED ASSETS 2,590,116 2,652,337

ACCRUED WAGES 272,098 0

AP - MEMBER ENTITIES 4,122,841 3,454,277

ACCRUED INTEREST PAYABLE 64,893 0

LONG-TERM DEBT - CURRENT PORTION 2,285,585 2,510,189

DEFERRED REVENUE 752,516 710,645

TOTAL 10,599,363 10,630,566

OTHER LIABILITIES:

LONG TERM DEBT 38,285,107 40,397,574

TOTAL LIABILITIES 48,884,470 51,028,140

EQUITY:

RETAINED EARNINGS

CAPITAL ASSETS, NET OF DEBT 69,048,176 70,518,143

RESTRICTED FOR CAPITAL PROJECTS 607,235 3,616,677

UNRESTICTED (728,096) (2,377,572)

TOTAL EQUITY 68,927,315 71,757,248

TOTAL LIABILITIES AND EQUITY 117,811,785 122,785,388

MRWPCA

BALANCE SHEET

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(UNAUDITED)

2013 2012

OPERATING REVENUES:

WASTEWATER USER FEES - RESIDENTIAL 3,667,760 3,459,635

WASTEWATER USER FEES - OTHERS 1,548,653 1,567,563

OTHER CHARGES FOR SERVICES 61,562 56,163

RECLAM. OPERATING REVENUES 640,725 621,513

SRDF OPERATING REVENUES 235,120 190,387

TOTAL OPERATING REVENUES 6,153,819 5,895,260

OPERATING EXPENSES:

ADMINISTRATIVE 425,418 445,752

FINANCE 429,150 484,368

ENVIRONMENTAL & SAFETY 259,707 263,346

RTP ADMINISTRATIVE 168,992 169,573

COLLECTION SYSTEM 665,665 786,165

COGENERATION 161,099 209,260

RTP MAINT & OPS 1,568,678 1,529,232

MAJOR O&M - NON-CAPITAL PROJECTS 0 0

RECLAMATION O & M 368,513 357,258

RECLAMATION DISTRIBUTION 272,212 264,254

SRDF O & M 235,120 190,387

TOTAL OPERATING EXPENSE 4,554,554 4,699,595

CAPITALIZED OPERATING EXPENSES (404,853) (372,035)

DEPRECIATION 951,098 902,004

OPERATING GAIN (LOSS) 1,053,019 665,695

NON-OPERATING INCOME (EXPENSE):

INVESTMENT EARNINGS 20,501 14,280

CHANGE IN FAIR-VALUE OF INVESTMENTS 27,111 0

INTEREST EXPENSE (6,754) (13,305)

OTHER (NET) 5,026 110,455

TOTAL NON-OP INCOME (EXPENSE) 45,884 111,430

NET LOSS BEFORE CAPITAL CONTRIBUTIONS 1,098,903 777,126

CAPACITY CHARGES 7,490 503,564

CAPITAL CONTRIBUTIONS 0 0

CHANGE IN NET POSITION 1,106,393 1,280,690

MRWPCA

INCOME STATEMENT

THREE MONTHS ENDING SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

2013 2012

OPERATING REVENUES:

WASTEWATER USER FEES - RESIDENTIAL 1,223,380 1,154,541

WASTEWATER USER FEES - OTHERS 532,289 536,891

OTHER CHARGES FOR SERVICES 23,810 20,408

RECLAM. OPERATING REVENUES 274,322 239,972

SRDF OPERATING REVENUES 104,303 52,750

TOTAL OPERATING REVENUES 2,158,104 2,004,560

OPERATING EXPENSES:

ADMINISTRATIVE 139,889 134,286

FINANCE 137,564 146,375

ENVIRONMENTAL & SAFETY 91,197 74,249

RTP ADMINISTRATIVE 65,182 58,706

COLLECTION SYSTEM 255,648 299,398

COGENERATION 53,536 107,204

RTP MAINT & OPS 549,719 462,937


RECLAMATION O & M 156,436 141,204

RECLAMATION DISTRIBUTION 117,886 98,768

SRDF O & M 104,303 52,750

TOTAL OPERATING EXPENSE 1,671,360 1,575,876

CAPITALIZED OPERATING EXPENSES (131,968) (115,954)

DEPRECIATION 317,033 300,668

OPERATING GAIN (LOSS) 301,679 243,970

NON-OPERATING INCOME (EXPENSE):

INVESTMENT EARNINGS 10,054 4,574

CHANGE IN FAIR-VALUE OF INVESTMENTS 111,363 0

INTEREST EXPENSE (6,754) 0

OTHER (NET) 0 70,482

TOTAL NON-OP INCOME (EXPENSE) 114,664 75,056

NET LOSS BEFORE CAPITAL CONTRIBUTIONS 416,343 319,027

CAPACITY CHARGES 4,897 68,503

CAPITAL CONTRIBUTIONS 0 0

CHANGE IN NET POSITION 421,239 387,530

MRWPCA

INCOME STATEMENT

ONE MONTH ENDING SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

TARGET LEVEL 25.00%

CURRENT YEAR: YEAR TO DATE BUDGET %

USER RELATED FEESWASTEWATER USER FEES - RESIDENTIAL 3,667,760 14,750,000 24.9%

WASTEWATER USER FEES - OTHERS 1,548,653 5,920,000 26.2%

OTHER OPERATING REVENUESOTHER CHARGES FOR SERVICES 61,562 3,936,000 1.6%

RECLAM. OPERATING REVENUES 640,725 2,788,364 23.0%

SRDF OPERATING REVENUES 235,120 545,004 43.1%

TOTAL OPERATING REVENUES 6,153,819 27,939,368 22.0%

ADMINISTRATIVE 425,418 1,976,113 21.5%

FINANCE 429,150 2,052,951 20.9%

ENVIRONMENTAL & SAFETY 259,707 1,359,685 19.1%

RTP ADMINISTRATIVE 168,992 690,314 24.5%

COLLECTION SYSTEM 665,665 3,233,748 20.6%

COGENERATION 161,099 1,077,940 14.9%

RTP MAINT & OPS 1,568,678 7,325,282 21.4%


RECLAMATION O & M 368,513 1,673,928 22.0%

RECLAMATION DISTRIBUTION 272,212 1,074,436 25.3%

SRDF O & M 235,120 545,004 43.1%

CAPITALIZED OPERATING EXPENSES (404,853) (1,189,045) 34.0%

OPERATING EXPENSE 4,149,702 19,820,356 20.9%

PRIOR YEAR: YEAR TO DATE BUDGET %

WASTEWATER USER FEES - RESIDENTIAL 3,459,635 13,875,000 24.9%

WASTEWATER USER FEES - OTHERS 1,567,563 5,704,000 27.5%

OTHER CHARGES FOR SERVICES 56,163 659,955 8.5%

RECLAM. OPERATING REVENUES 621,513 3,251,633 19.1%

SRDF OPERATING REVENUES 190,387 720,784 26.4%

TOTAL OPERATING REVENUES 5,895,260 24,211,372 24.3%

ADMINISTRATIVE 445,752 1,873,869 23.8%

FINANCE 484,368 2,061,419 23.5%

ENVIRONMENTAL & SAFETY 263,346 1,278,164 20.6%

RTP ADMINISTRATIVE 169,573 712,601 23.8%

COLLECTION SYSTEM 786,165 3,351,794 23.5%

COGENERATION 209,260 1,083,600 19.3%

RTP MAINT & OPS 1,529,232 6,942,991 22.0%


RECLAMATION O & M 357,258 2,097,475 17.0%

RECLAMATION DISTRIBUTION 264,254 1,154,158 22.9%

SRDF O & M 190,387 720,784 26.4%

CAPITALIZED OPERATING EXPENSES (372,035) (1,203,925) 30.9%

OPERATING EXPENSE 4,327,560 20,072,930 21.6%

COMPARISON OF REVENUES AND EXPENDITURES TO BUDGET

MONTH ENDING SEPTEMBER 30, 2013

MRWPCA

INCOME STATEMENT

% AMOUNT BOOK MARKET

INST TYPE YIELD AT COST VALUE VALUE

GENERAL FUND

UNION BNK MMF/Checking 0.050 5,475,299.79 5,475,299.79 5,475,299.79

MTY CTY Lien Account 528,356.32 528,356.32 528,356.32

LAIF Savings 0.240 10,873.45 10,873.45 10,873.45

UNION BNK Securities (See P.2) 2,129,911.93 2,885,681.18 2,885,681.18 ____________ ___________ ___________

8,144,441.49 8,900,210.74 8,900,210.74

NOTE:

The General Fund Investment Account balance includes:

2012 Bond reserve Restricted 885,500.00

LWH - Certificate of Deposits Restricted 3,000.00

General Fund Unrestricted 8,011,710.74____________

GENERAL FUND TOTAL 8,900,210.74$

Total Unrestricted

3 MONTH RUNNING AVERAGE (Oct-Dec) 7,684,085.06$ 6,795,585.06$

CAPITALIZED EQUIPMENT FUND

UNION BNK Securities (See P.2) - - - _________ _________ _________

- - -

CAPITAL IMPROVEMENT FUND

UNION BNK Checking 0.050 43,217.99 43,217.99 43,217.99

UNION BNK Securities (See P.2) 2,237,048.24 2,165,080.50 2,165,080.50

UNION BNK Capacity Fees 0.050 116,573.73 116,573.73 116,573.73 ___________ ___________ ___________

2,396,839.96 2,324,872.22 2,324,872.22

MRWPCA TOTAL 11,225,082.96$

RESTRICTED

2012 Bond reserve Restricted 885,500.00

LWH - Certificate of Deposits Restricted 3,000.00

Capitalized Equipment Fund Restricted 0.00

Capital Improvement Fund Restricted 2,324,872.22

3,213,372.22$

UNRESTRICTED

General Fund Unrestricted 8,011,710.74$

MRWPCA TOTAL 11,225,082.96$

MRWPCA

SCHEDULE OF CASH & INVESTMENTS

AS OF DECEMBER 31, 2013

1 of 2

% AMOUNT BOOK MARKET

INST TYPE YIELD AT COST VALUE VALUE

MRWPCA

SCHEDULE OF CASH & INVESTMENTS

AS OF DECEMBER 31, 2013

RECLAMATION/SRDF *

SVRP & CSIP O&M - CHECKING 0.050 13,945.49

SRDF O&M - CHECKING 0.050 501,562.76

CASH TOTAL $515,508.25

SVRP O&M RESERVE 512,217.19

CSIP O&M RESERVE 121,753.92

SVRP BUREAU OF RECL RESERVE 158,938.48

CSIP BUREAU OF RECL RESERVE 305,661.78

SVRP SWRCB RESERVE 507,045.11

SVRP EQUIP REPL RESERVE 0.00

CSIP EQUIP REPL RESERVE 216,161.89

SRDF EQUIP REPL RESERVE 125,582.61

RESERVE TOTAL 1,947,360.98$ *

RECLAMATION FUNDS TOTAL 2,462,869.23$

TOTAL OF ALL FUNDS 13,687,952.19$ **

UNION BANK Securities

MMF 0.030 424,176.39 633,244.61 633,244.61

Interm. Govt 2.280 4,981,343.18 4,804,731.94 4,804,731.94

Interm. CA. Bonds 3.370 697,349.78 675,965.95 675,965.95

Long Term CA Bonds 4.080 1,044,647.28 989,803.32 989,803.32

____________ ___________ ___________

7,147,516.63 7,103,745.82 7,103,745.82

* MCWRA funds are held and invested by MRWPCA

** All funds include MCWRA funds as noted above

Per government code requirements, this schedule of investments is in compliance with MRWPCA's Investment policy

2 of 2

47.06% 49.37% 46.12% 54.35%

0.00%

25.00%

50.00%

75.00%

100.00%

MRWPCA O&M SVRP CSIP SRDF

% O

F B

UD

GE

T

FY 13/14 BUDGET VS ACTUAL EXPENDITURES & ENCUMBRANCES

December 31, 2013 Target = 50.00 %

50.00% TARGET

ANNUAL YTD YTD YTD %

No. DEPARTMENT BUDGET EXPENDED ENCUMB. TOTAL OF BUDGET

10 ADMINISTRATION 1,708,665.00 762,395.58 6,431.10 768,826.68 45.00%

13 FINANCE 1,974,948.00 931,970.24 - 931,970.24 47.19%

25 ENVIRON. & SAFETY 1,359,685.00 706,304.04 120,945.52 827,249.56 60.84%

30 RTP ADMINISTRATION 685,607.00 345,011.57 65,862.09 410,873.66 59.93%

32 FIELD MAINTENANCE 3,196,061.00 1,380,425.62 82,206.72 1,462,632.34 45.76%

37 COGEN 1,077,940.00 365,148.34 105,935.04 471,083.38 43.70%

40 RTP MAINT & OPS 6,525,282.00 2,812,231.83 92,854.32 2,905,086.15 44.52%

TOTAL 10 thru 40 16,528,188.00 7,303,487.22 474,234.79 7,777,722.01 47.06%

50 SVRP - RECL. TRMT. PLANT 1,673,928.00 709,562.86 116,881.24 826,444.10 49.37%

55 CSIP - RECL. DISTR.SYSTEM 1,074,436.00 474,916.83 20,649.64 495,566.47 46.12%

57 SRDF - RIVER DIVERSION 545,004.00 283,382.20 12,848.92 296,231.12 54.35%

TOTAL ALL DEPTS. 19,821,556.00 8,771,349.11 624,614.59 9,395,963.70 47.40%

EXPENDITURES & ENCUMBRANCES

DECEMBER 31, 2013

FY 13/14 BUDGET VS ACTUAL

CHECK CHECK VENDOR ITEM CHECK

NUMBER DATE NAME DESCRIPTION AMOUNT

RECLAMATION O&M

116957 11/7/2013 AT&T PHONE SERVICES 90.02

116958 11/7/2013 CAROLLO ENGINEERS PC PROFESSIONAL SERVICES, VFD 2,025.60

116959 11/7/2013 CINTAS CORPORATION #630 LAUNDRY SERVICES 149.85

116960 11/7/2013 GRAINGER GENERAL REPAIR AND MAINTENANCE SUPPLIES 54.94

116961 11/7/2013 MONTEREY BAY WATER WORKS CERTIFICATION RENEWAL 35.00

116962 11/7/2013 FRANK A OLSEN COMPANY INC BUFFER SYSTEM REPLACEMENT PARTS 1,113.48

116963 11/7/2013 SIERRA CHEMICAL CO. CHLORINE 5,041.60

116964 11/7/2013 VERIZON WIRELESS-DBA WIRELESS SERVICES 6.91

2110813 11/8/2013 PACIFIC GAS & ELECTRIC ELECTRICITY 194.82

116965 11/14/2013 ALHAMBRA & SIERRA SPRINGS WATER DELIVERY SERVICES 13.49

116966 11/14/2013 FEDEX OUTBOUND SHIPPING 194.05


116968 11/14/2013 U.S. TELEPACIFIC CORP. PHONE SERVICES 138.96

116969 11/14/2013 ROBERT R WELLINGTON LEGAL SERVICES 630.00

116970 11/21/2013 BIOVIR LABORATORIES INC LAB ANALYSIS SERVICES 3,541.35

116971 11/21/2013 BUCKLES-SMITH ELECTRIC CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 322.25


116973 11/21/2013 HACH COMPANY REPAIR TURBIDITY METER 725.39

116974 11/21/2013 SOLARCITY CORPORATION ELECTRICITY 14,724.85

2112213 11/21/2013 PACIFIC GAS & ELECTRIC ELECTRICITY, GAS 48,314.79

116975 11/26/2013 ANDERSON PACIFIC ENGINEERING CAPOUT#1124 SVRP PS VFD REPLACEMENT 17,427.11

116976 11/26/2013 CALIF DEPT OF PUBLIC HEALTH DW OPERATOR CERT RENEWAL/CHACON 110.00

116977 11/26/2013 CHLORINE SPECIALTIES INC CHLORINE MAINTENANCE PARTS FOR SVRP 1,570.40

116978 11/26/2013 DON'S LOCK & KEY SERVICE VAULT INSPECT/LOCK INSTALLATION 50.00

116979 11/26/2013 OFFICE DEPOT INC - OFFICE SUPPLIES 86.76

116980 11/26/2013 PROMINENT SYSTEMS, INC ANTHRACITE - FILTER MEDIA 5,980.50

SUBTOTAL $113,676.30

SALINAS RIVER DIVERSION O&M


70263 11/7/2013 ORCHARD SUPPLY HARDWARE GENERAL REPAIR AND MAINTENANCE SUPPLIES 93.91

70264 11/14/2013 FEDEX FREIGHT WEST INC SHIPPING CHARGES 180.71

70265 11/14/2013 MONTEREY BAY ANALYTICAL SVCS LAB ANALYSIS SERVICES 123.00

70266 11/21/2013 BIOVIR LABORATORIES INC LAB ANALYSIS SERVICES 3,505.00

70267 11/21/2013 PACIFIC GAS & ELECTRIC ELECTRICITY 9,568.46

70268 11/26/2013 OFFICE DEPOT INC - OFFICE SUPPLIES 21.69

SUBTOTAL $13,516.52

CAPITAL PROJECTS

57358 11/7/2013 CAROLLO ENGINEERS PC PROFESSIONAL SERVICES, VARIOUS 4,254.30

57359 11/7/2013 HDR INC PROFESSIONAL SVCS, SLUDGE THICKENING 5,498.16

57360 11/14/2013 BUCKLES-SMITH ELECTRIC CO SWITCHES, DIGESTER MIXING SYSTEM 137.10

57361 11/14/2013 C. OVERAA & CO. DIGESTER MIXING SYSTEM UPGRADE 79,840.85

57362 11/14/2013 MONTEREY PENINSULA ENG. PROFESSIONAL SERVICES, MANHOLE REPLACEMENT 3,562.50

57363 11/14/2013 PM DUNN ENGINEERING, INC PROFESSIONAL SERVICES, PRIMARY CLARIFIER 1,087.50

57364 11/21/2013 VILTER MANUFACTURING LLC. COGENERATION COMPRESSORS 89,504.59

57365 11/26/2013 ANDERSON PACIFIC ENGINEERING PROFESSIONAL SERVICES, PRIMARY CLARIFIER 57,056.64


NOVEMBER 2013

MONTHLY CHECK REGISTER

C:/Documents and Settings/karenk.MRWPCADOM.000/Local Settings/Temporary Internet Files/CHECKREG/CKREGOC6.WK4



NOVEMBER 2013


GENERAL FUND

1539 11/1/2013 PARS PARS RETIREMENT CONTRIBUTION 803.54

1534 11/5/2013 HARTFORD LIFE INSURANCE CO DEFERRED COMPENSATION 27,930.71

1029038 11/7/2013 MONTEREY CREDIT UNION SOCIAL GROUP DUES 192.00

1029039 11/7/2013 UNITED WAY OF MONTEREY EMPLOYEE CONTRIBUTIONS 195.00

1029040 11/7/2013 ABM JANITORIAL SERVICES JANITORIAL SERVICES 3,290.00

1029041 11/7/2013 AMERITAS LIFE INSURANCE CORP. DENTAL INSURANCE PLAN 17,361.76

1029042 11/7/2013 APPLIED INDUSTRIAL ROTEK BEARING FOR TRICKLING FILTER 7,776.74

1029043 11/7/2013 AT&T PHONE SERVICES 1,965.39

1029044 11/7/2013 THEIN THEIN AYE, ADM PETTY CASH VARIOUS 153.56

1029045 11/7/2013 BALCH PETROLEUM CONTRACTORS

&

REPAIR DIESEL FUEL SYSTEM 569.74


1029047 11/7/2013 CARMEL MARINA CORPORATION WASTE DISPOSAL FEE 611.83

1029048 11/7/2013 CAROLLO ENGINEERS PC PROFESSIONAL FEES, ARC FLASH HAZARD ANALYSIS 10,991.53

1029049 11/7/2013 CASTROVILLE AUTO PARTS INC VEHICLE REPAIR AND MAINTENANCE 76.63

1029050 11/7/2013 CDW-GOVERNMENT, INC. VIDEO CONFERENCING EQUIPMENT 3,269.57

1029051 11/7/2013 CINTAS CORPORATION #630 LAUNDRY SERVICES 5,102.38

1029052 11/7/2013 CSMFO MANAGEMENT REPORTING SEMINAR 65.00

1029053 11/7/2013 CYPRESS COAST FORD VEHICLE REPAIR AND MAINTENANCE 1,341.57

1029054 11/7/2013 CYPRESS COAST FORD VEHICLE REPAIR AND MAINTENANCE 103.64

1029055 11/7/2013 DOUG DOWDEN CONFERENCE REIMBURSEMENT 158.86

1029056 11/7/2013 ELECTRICAL DISTRIBUTORS CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,479.54

1029057 11/7/2013 EXCEEDIO INC. PROGRAMMING CHANGES, CONTROL ROOM 220.00

1029058 11/7/2013 FASTENAL COMPANY SAFETY EQUIPMENT 134.14

1029059 11/7/2013 CHARLES Z. FEDAK & COMPANY,

CPAS

AUDITING SERVICES FOR FY 12/13 11,000.00

1029060 11/7/2013 FERGUSON ENTERPRISES INC GENERAL REPAIR AND MAINTENANCE SUPPLIES 676.69

1029061 11/7/2013 FIA CARD SERVICES LUNCH MEETING, VEHICLE FUEL, PARKING FEES 271.28

1029062 11/7/2013 FIA CARD SERVICES VEHICLE FUEL 60.30

1029063 11/7/2013 FIA CARD SERVICES SEMINAR, CRANE TRAINING, LUNCH MEETING 350.71

1029064 11/7/2013 FIRST ALARM ADMIN ALARM REPAIRS 91.45

1029065 11/7/2013 FISHER SCIENTIFIC COMPANY GENERAL LAB SUPPLIES 857.33


1029067 11/7/2013 GREEN RUBBER KENNEDY AG GENERAL REPAIR AND MAINTENANCE SUPPLIES 121.67

1029068 11/7/2013 GREEN VALLEY INDUSTRIAL SUPPLY GENERAL REPAIR AND MAINTENANCE SUPPLIES 397.75

1029069 11/7/2013 THE MONTEREY COUNTY HERALD NEWSPAPER SUBSCRIPTION ADMIN 168.37

1029070 11/7/2013 JENSEN INSTRUMENT COMPANY TRANSMITTER, LIQUID WASTE FLOWMETER 1,093.09

1029071 11/7/2013 KEMIRA WATER SOLUTIONS INC FERRIC CHLORIDE 14,693.54

1029072 11/7/2013 KENNEDY-JENKS CONSULTANTS INC EMERGENCY STANDBY SYSTEM ANALYSIS 7,000.00

1029073 11/7/2013 LIEBERT CASSIDY WHITMORE PROFESSIONAL SERVICES 1,602.00

1029074 11/7/2013 MONTEREY BAY ANALYTICAL SVCS LAB ANALYSIS SERVICES 2,315.00

1029075 11/7/2013 MONTEREY BAY URGENT CARE PRE-EMPLOYMENT, DMV PHYSICALS 118.00

1029076 11/7/2013 MONTEREY COUNTY WEEKLY ADS, GREASE OUTREACH CAMPAIGN 399.00

1029077 11/7/2013 MONTEREY SANITARY SUPPLY CORP RESTROOM SUPPLIES 381.43

1029078 11/7/2013 NEXTEL COMMUNICATIONS WIRELESS SERVICES 132.12

1029079 11/7/2013 NEXTRAQ VEHICLE GPS MONITORING FEES 277.65


1029081 11/7/2013 OZONE SOLUTIONS, INC. OZONE DETECTOR, GROUNDWATER PROJECT 1,642.50

1029082 11/7/2013 PAJARO / SUNNY MESA WATER SERVICES 34.51

1029083 11/7/2013 PERKINS COIE LLP LEGAL SERVICES, GROUNDWATER PROJECT 8,236.00

1029084 11/7/2013 REDSHIFT INTERNET SERVICES 59.95

1029085 11/7/2013 ROTO-ROOTER HYDRO LINE 450.00

1029086 11/7/2013 LEARA SAMPSON MILEAGE REIMBURSEMENT 98.88

1029087 11/7/2013 STAPLES CONTRACT & COMMERCIAL OFFICE SUPPLIES 329.09




NOVEMBER 2013


1029088 11/7/2013 STURDY OIL COMPANY INC COGEN OIL, FUEL 1,887.26

1029089 11/7/2013 TELEDYNE ISCO INC GENERAL LAB SUPPLIES 681.65

1029090 11/7/2013 TRIMARK ASSOCIATES, INC. MONTHLY DATA REPORTING, SUPPORT SVCS 725.00


1029092 11/7/2013 WILEY PRICE & RADULOVICH, LLP LEGAL SERVICES 85.50

1535 11/8/2013 FIRST NATIONAL BANK OF FEDERAL WITHHOLDING, MEDICARE TAXES 41,856.67

1536 11/8/2013 PERS, PUBLIC EMPLOYEES PERS RETIREMENT CONTRIBUTION 67,167.80

1537 11/8/2013 EDD 801-3161-8 STATE WITHHOLDING TAX: PAYMENT 11,700.04


1029093 11/14/2013 ACCELERATED TECHNOLOGY LABS SOFTWARE SUPPORT, LMS 6,923.10


1029095 11/14/2013 ALVAREZ TECHNOLOGY GROUP, INC SUPPORT, COMPUTER SERVERS 75,134.77

1029096 11/14/2013 APPLIED INDUSTRIAL GENERAL REPAIR AND MAINTENANCE SUPPLIES 36.07

1029097 11/14/2013 ASSOCIATED SERVICES KITCHEN SUPPLIES 533.52

1029098 11/14/2013 CAL-AM WATER CO WATER SERVICES 921.49


1029100 11/14/2013 CSMFO LUNCH MEETING 25.00

1029101 11/14/2013 ELECTRICAL DISTRIBUTORS CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 857.36


1029103 11/14/2013 FIRST ALARM ALARM SERVICES, REPAIRS 32.25


1029105 11/14/2013 FLOOR CENTER PAYMENT STATION FEE 118.52



1029108 11/14/2013 HOME DEPOT CREDIT SVCS MATERIALS, GROUNDWATER PROJECT 459.66

1029109 11/14/2013 INSIGHT PLANNERS PUBLIC RELATIONS, WEBSITE UPDATE 2,400.00


1029111 11/14/2013 MAGANA'S MARKET PAYMENT STATION FEE 215.40

1029112 11/14/2013 MCWD, MARINA COAST WATER DIST WATER SERVICES 579.58


1029114 11/14/2013 MONTEREY BAY OFFICE PRODUCTS CONTRACT BASE RATE CHARGE 377.76

1029115 11/14/2013 OFFICETEAM TEMPORARY HELP 1,056.00

1029116 11/14/2013 ORD TERRACE LIQUORS -DBA PAYMENT STATION FEE 6.90

1029117 11/14/2013 PENINSULA MESSENGER SERVICE COURIER SERVICES 729.00

1029118 11/14/2013 PERKINS COIE LLP LEGAL SERVICES, GROUNDWATER PROJECT 27,782.00

1029119 11/14/2013 PRAXAIR DISTRIBUTION INC-198 WELDING GAS 205.85

1029120 11/14/2013 SHERWIN-WILLIAMS #8155 PAINTS 625.65

1029121 11/14/2013 STAPLES OFFICE, KITCHEN SUPPLIES 207.50

1029122 11/14/2013 U.S. TELEPACIFIC CORP. PHONE SERVICES 2,640.29

1029123 11/14/2013 US PEROXIDE LLC HYDROGEN PEROXIDE 15,030.61

1029124 11/14/2013 ROBERT R WELLINGTON LEGAL SERVICES 56,726.27




1029125 11/19/2013 CAPITAL ONE NATIONAL ASSOC OFFICE, KITCHEN, BOARD SUPPLIES; SRV AWARDS 1,776.25

1029126 11/19/2013 MUTUAL OF OMAHA INSURANCE CO. LIFE & AD&D/ STD/ LTD INSURANCE 13,463.44


1029128 11/21/2013 UNITED WAY OF MONTEREY UNITED WAY: PAYMENT 195.00

1029129 11/21/2013 AIRTEC SERVICE HVAC REPAIR 240.00

1029130 11/21/2013 ALAMEDA ELECTRICAL DIST INC GENERAL REPAIR AND MAINTENANCE SUPPLIES 808.22

1029131 11/21/2013 ALVAREZ TECHNOLOGY GROUP, INC IT SUPPORT & NETWORK MONITORING 1,120.00






NOVEMBER 2013





1029137 11/21/2013 CASTROVILLE COMM. SVCS. DIST. WATER SERVICES 76.13

1029138 11/21/2013 CHECK PROCESSORS, INC. PAYMENT PROCESSING FOR HOME BANKING 2,664.55

1029139 11/21/2013 CITY OF SALINAS NSD FEES 1,436,875.99

1029140 11/21/2013 JUSTIFACTS CREDENTIAL VERIFIY NEW HIRE BACKGROUNDS 395.25

1029141 11/21/2013 CYPRESS COAST FORD VEHICLE REPAIR AND MAINTENANCE 1,274.46

1029142 11/21/2013 DENISE DUFFY & ASSOC., INC. PROFESSIONAL SERVICES, GROUNDWATER PROJECT 45,906.75

1029143 11/21/2013 EDD 944-0939-8 UNEMPLOYMENT INSURANCE 450.00

1029144 11/21/2013 ELECTRICAL DISTRIBUTORS CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 144.01

1029145 11/21/2013 ENDORPHIN PRODUCTIONS INC SAFETY VIDEO 1,250.00

1029146 11/21/2013 EUROFINS EATON ANALYTICAL, INC LAB ANALYSIS SERVICES 27,675.00

1029147 11/21/2013 FAIRBANKS SCALES INC REPLACE LOAD CELL, LIQUID WASTE 6,276.55




1029151 11/21/2013 FLOOR CENTER PAYMENT STATION FEE 25.66

1029152 11/21/2013 GRAINGER GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,785.75

1029153 11/21/2013 GRAYBAR ELECTRIC GENERAL REPAIR AND MAINTENANCE SUPPLIES 330.89

1029154 11/21/2013 GREEN RUBBER KENNEDY AG GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,084.49


1029156 11/21/2013 HACH COMPANY PH SENSOR 1,672.27

1029157 11/21/2013 KAREN HARRIS POSTERS, SIGNS, GROUNDWATER PROJECT 172.66

1029158 11/21/2013 INDUSTRIAL SCIENTIFIC CORP. LEASE GAS METERS 1,439.64

1029159 11/21/2013 INTERSTATE BATTERY SYS BATTERY/GENERATOR 121.47


1029161 11/21/2013 LAMAR BROTHERS TIRE SERVICE VEHICLE REPAIR AND MAINTENANCE 48.00

1029162 11/21/2013 LEWIS BRISBOIS BISGAARD& SMITH SEXUAL HARASSMENT TRAINING 3,000.00

1029163 11/21/2013 LOMBARDO DIAMOND CORE CONCRETE REMOVAL, GROUNDWATER PROJECT 6,513.00

1029164 11/21/2013 MAGANA'S MARKET PAYMENT STATION FEE 41.70


1029166 11/21/2013 MONTEREY BAY URGENT CARE PRE-EMPLOYMENT PHYSICAL 151.00

1029167 11/21/2013 MONTEREY COUNTY PUBLIC WORKS NSD FEES 79,563.94

1029168 11/21/2013 MRWMD, MONTEREY REGIONAL SLUDGE DISPOSAL FEE 26,086.93

1029169 11/21/2013 BETTY NEBB KITCHEN SUPPLIES 161.99

1029170 11/21/2013 OFFICETEAM TEMP HELP FOR CUSTOMER SERVICE 1,056.00


1029172 11/21/2013 PACIFIC GAS TECHNOLOGY INC MONITORING OF GREENHOUSE GAS 140.00

1029173 11/21/2013 PACIFIC SMOG VEHICLE REPAIR AND MAINTENANCE 79.50

1029174 11/21/2013 PAPE MACHINERY INC VEHICLE REPAIR AND MAINTENANCE 2,541.06

1029175 11/21/2013 PARKER HANNIFIN CORP PM SERVICE, TOC GAS GENERATOR, LAB 2,570.00

1029176 11/21/2013 PARS ADMINISTRATIVE FEES 347.77

1029177 11/21/2013 PITNEY BOWES INC EQUIPMENT REPAIR 450.58

1029178 11/21/2013 POWERCOM UPS POWER SUPPLY 763.41

1029179 11/21/2013 R&S ERECTION ELECTRIC DOOR MOTOR 1,850.00

1029180 11/21/2013 SWRCB CERTIFICATION RENEWALS 600.00

1029181 11/21/2013 TESTAMERICA LABORATORIES, INC. LAB ANALYSIS SERVICES 1,714.00

1029182 11/21/2013 TORO PETROLEUM CORPORATION VEHICLE FUEL 567.41

1029183 11/21/2013 TRIMARK ASSOCIATES, INC. MONTHLY DATA REPORTING & SUPPORT SVCS 725.00





NOVEMBER 2013


1029185 11/21/2013 VARGAS TURBO & DIESEL OVERHAUL COGEN ENGINE TURBOCHARGER 32,977.66

1029186 11/21/2013 XEROX CORPORATION COPIER MAINTENANCE 1,229.83

1029187 11/21/2013 VALERIE J. YOUNG SUPPORT SERVICES, GROUNDWATER PROJECT 5,979.00




1029188 11/26/2013 DENNIS ALLION NOVEMBER 2013 BOARD EXPENSES 409.04

1029189 11/26/2013 AT&T PHONE SVCS LONG DISTANCE 46.75

1029190 11/26/2013 AUTOMATIC FUNDS TSFER SERV. CUSTOMER INVOICE PRODUCTION, MAILING SERVICES 11,500.07

1029191 11/26/2013 BANK OF AMERICA LUNCH MEETING, OFFICE SUPPLIES, AWARDS 1,686.65

1029192 11/26/2013 BLUE SHIELD OF CALIFORNIA MEDICAL INSURANCE PLAN 108,057.28

1029193 11/26/2013 BREZACK & ASSOCIATES PLANNING PROFESSIONAL SERVICES, GROUNDWATER PROJECT 19,960.00



1029196 11/26/2013 LOUIS CALCAGNO NOVEMBER 2013 BOARD EXPENSES 200.00

1029197 11/26/2013 CASA 2014 AGENCY MEMBERSHIP DUES 18,720.00

1029198 11/26/2013 CISCO SYSTEMS CAPITAL CORP. LEASE PAYMENTS FOR PHONE SYSTEM 2,167.98

1029199 11/26/2013 CLAREMONT BEHAVIORAL SERVICES EAP SERVICES 452.60

1029200 11/26/2013 CULLIGAN WATER CONDITIONING WATER SOFTENER SERVICES 156.26

1029201 11/26/2013 GLORIA DE LA ROSA NOVEMBER 2013 BOARD EXPENSES 233.90

1029202 11/26/2013 ELIZABETH J. DOWNEY NOVEMBER 2013 BOARD EXPENSES 318.65

1029203 11/26/2013 RUDOLF FISCHER NOVEMBER 2013 BOARD EXPENSES 224.86



1029206 11/26/2013 DR. THOMAS MOORE NOVEMBER 2013 BOARD EXPENSES 228.25

1029207 11/26/2013 OFFICE DEPOT INC - OFFICE, KITCHEN SUPPLIES ,BUSINESS CARDS 1,799.94

1029208 11/26/2013 OFFICETEAM TEMPORARY HELP 844.80

1029209 11/26/2013 DAVID K PENDERGRASS NOVEMBER 2013 BOARD EXPENSES 313.56


1029211 11/26/2013 RALPH RUBIO NOVEMBER 2013 BOARD EXPENSES 311.87

1029212 11/26/2013 RONALD T. STEFANI NOVEMBER 2013 BOARD EXPENSES 362.72

1029213 11/26/2013 SWRCB PERMIT FEES 130,381.00

1029214 11/26/2013 TEK SUPPLY CUSTOM COVERS FOR QUONSET HUTS 8,774.20


1029216 11/26/2013 TRITON CONSTRUCTION MONTHLY UST INSPECTIO 525.00

1029217 11/26/2013 TRUSSELL TECHNOLOGIES INC. PROFESSIONAL SERVICES, GROUNDWATER PROJECT 65,564.35

13100914 11/27/2013 PINNACLE PUBLIC FINANCE, INC. INTEREST 122,252.96

20008165 11/27/2013 THE BANK OF NEW YORK TRUST FY13/14 PAYMENT FOR 2006 REVENUE BONDS 46,156.25

20097196 11/27/2013 THE BANK OF NEW YORK TRUST FY13/14 PAYMENT/2012 REV REFUNDING BONDS 183,803.23


SUBTOTAL $3,230,667.00

TOTAL $3,598,801.46




RECLAMATION O&M

116981 12/2/2013 US BANK P-CARD O&M PURCHASES 3,831.16

116982 12/5/2013 BORGES & MAHONEY CO ANNUAL CHLORINE SYSTEM REBUILD-PARTS 2,842.48


116984 12/5/2013 THE CALIFORNIAN ADS, CL2 MAINTENANCE 344.86

116985 12/5/2013 CAROLLO ENGINEERS PC PROFESSIONAL SERVICES, CHLORINE SYSTEM 11,932.10




116989 12/5/2013 MOTION INDUSTRIES INC MOTORTRONICS SOFTSTART FOR CSIP WELLS 3,910.32

116990 12/5/2013 PRAXAIR DISTRIBUTION INC-198 BREATHING AIR 201.17


116992 12/5/2013 TIM'S GARDENING SERVICE SOIL EROSION SERVICES 953.33

116993 12/5/2013 UNITED RENTALS INC EQUIPMENT RENTAL 1,075.24

116994 12/5/2013 VALLEY TECH AGRICULTURAL SVCS LAB ANALYSIS SERVICES 1,251.00

116995 12/5/2013 XEBEC DATA CORP PG&E DATA TRANSMITTAL SERVICES 70.90



116997 12/12/2013 AT&T PHONE SERVOCES 88.59


116999 12/12/2013 CAPITAL ONE NATIONAL ASSOC OFFICE SUPPLIES 33.16


117001 12/12/2013 FLOMAX PRODUCTS INC BALL VALVE REBUILD KITS, MAINTENANCE 3,379.87


117003 12/12/2013 KCK COMPANY ANNUAL CHLORINATION SYSTEM MAINTENANCE 8,714.00


117005 12/12/2013 U.S. TELEPACIFIC CORP. PHONE SERVOCES 138.94





117009 12/19/2013 GAVILAN PEST CONTROL ANNUAL WEED SPRAYING 2,975.00


117011 12/19/2013 GREEN LINE LIQUID WASTE HAULER EQUIPMENT RENTAL 1,074.00





117016 12/19/2013 SOLARCITY CORPORATION ELECTRICITY 12,201.13

117017 12/19/2013 TELSTAR INSTRUMENTS INC GENERAL REPAIR AND MAINTENANCE SUPPLIES 986.40

117018 12/19/2013 VALLEY TECH AGRICULTURAL SVCS LAB ANALYSIS SERVICES 180.00

117019 12/19/2013 ROBERT R WELLINGTON LEGAL SERVICES 45.00




DECEMBER 2013





DECEMBER 2013


SALINAS RIVER DIVERSION O&M

70269 12/2/2013 US BANK P-CARD O&M PURCHASES 268.45






70275 12/20/2013 US BANK P-CARD O&M PURCHASES 272.15

SUBTOTAL $1,305.86

CAPITAL PROJECTS

57366 12/5/2013 THE CALIFORNIAN ADS, PUMP STATION UPGRADE 417.46

57367 12/5/2013 CAROLLO ENGINEERS PC PROFESSIONAL SERVICES, VARIOUS 20,425.83

57368 12/5/2013 HDR INC PROFESSIONAL SERVICES, SLUDGE THICKENING 6,671.69

57369 12/19/2013 BUCKLES-SMITH ELECTRIC CO CP265 COGENERATION COMPRESSORS-PARTS 4,816.21

57370 12/19/2013 HDR INC PROFESSIONAL SERVICES, SLUDGE THICKENING 3,224.14

57371 12/19/2013 MONTEREY PENINSULA ENG PROFESSIONAL SERVICES, MANHOLE REPLACEMENT 19,198.25

57372 12/19/2013 MUNIQUIP, INC. GRIT REMOVAL REHAB PHASE 3 21,282.62

SUBTOTAL $76,036.20

GENERAL FUND

1029218 12/2/2013 US BANK VOID

1029219 12/2/2013 US BANK VOID


1029221 12/2/2013 THOMAS RAZZECA NOVEMBER 2013 BOARD EXPENSES 120.91



1029223 12/5/2013 UNITED WAY OF MONTEREY EMPLOYEE CONTRIBUTION 195.00

1029224 12/5/2013 A.M. PECHE & ASSOCIATES, LLC. PROFESSIONAL SERVICES, BONDS 2,059.52

1029225 12/5/2013 A-1 MOBILE SERVICE LLC VEHICLE REPAIR AND MAINTENANCE 1,030.32


1029227 12/5/2013 AFLAC SUPPLEMENTAL INSURANCE SERVICES 847.48

1029228 12/5/2013 AMERICAN SUPPLY COMPANY INC RESTROOM SUPPLIES 600.17

1029229 12/5/2013 APPLIED INDUSTRIAL GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,445.87

1029230 12/5/2013 APPLIED MARINE SCIENCE, INC ASBS MONITORING SERVICES 7,409.98


1029232 12/5/2013 BUCKLES-SMITH ELECTRIC CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,357.92

1029233 12/5/2013 CAL-AM WATER CO WATER SERVICES 1,327.76

1029234 12/5/2013 CARMEL MARINA CORPORATION DEC WASTE DISPOSAL FEE 611.83

1029235 12/5/2013 THE CARMEL PINE CONE ADS, GREASE OUTREACH CAMPAIGN 180.00

1029236 12/5/2013 CAROLLO ENGINEERS PC PROF. SRVS, ARC FLASH HAZARD ANALYSIS 8,106.45


1029238 12/5/2013 CERIDIAN BENEFIT SERVICES, INC FSA, DFSA BENEFIT PLAN 106.06

1029239 12/5/2013 CINTAS CORPORATION #630 LAUNDRY SERVICES 4,436.35

1029240 12/5/2013 CINTAS CORPORATION #630 SHREDDING SERVICES 51.35

1029241 12/5/2013 CITY OF SALINAS WATER SERVICE, OPERATING COSTS SALINAS PS 2,909.00

1029242 12/5/2013 T. GERALD COLE PROFESSIONAL SERVICES, GWR 1,350.00

1029243 12/5/2013 CYPRESS COAST COMPANY-DBA LANDSCAPING SERVICES 300.00

1029244 12/5/2013 DAMM SOFTWATER SERVICE, INC. RO SYSTERM , FILTERS 1,025.33

1029245 12/5/2013 DARREL VARNI ELECTRIC, INC. PROFESSIONAL SVCS, MTLS, GWR 8,894.23

1029246 12/5/2013 STATE OF CALIFORNIA DGS COGEN NATURAL GAS 14,936.49




DECEMBER 2013


1029247 12/5/2013 DOCUTEC OFFICE EQUIPMENT REPAIR 105.00

1029248 12/5/2013 E2 CONSULTING ENGINEERS INC PROFESSIONAL SERVICES, GWR 24,051.78


1029250 12/5/2013 FASTENAL COMPANY GENERAL REPAIR AND MAINTENANCE SUPPLIES 213.04


1029252 12/5/2013 FISHER SCIENTIFIC COMPANY GENERAL LAB SUPPLIES 2,152.44

1029253 12/5/2013 FOSS NORTH AMERICA, INC. PREVENTATIVE MTN, LAB DISTILLATION UNIT 3,814.86

1029254 12/5/2013 G3 ENGINEERING INC PUMPS REPAIR PARTS 7,181.78

1029255 12/5/2013 GAVILAN PEST CONTROL PEST CONTROL SERVICES 75.00

1029256 12/5/2013 GRAYBAR ELECTRIC GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,766.74



1029259 12/5/2013 HARRIS COURT BUSINESS PARK DECEMBER ASSESSMENTS 1,324.77

1029260 12/5/2013 HYDROMETRICS WTR RESOURCES PROFESSIONAL SERVICES, GWR 7,484.65

1029261 12/5/2013 INSIGHT PLANNERS PUBLIC RELATIONS, WEBSITE UPDATE 2,400.00


1029263 12/5/2013 KIMLEY-HORN & ASSOCIATES, INC. PROFESSIONAL SERVICES, GWR 2,213.04

1029264 12/5/2013 LAMAR BROTHERS TIRE SERVICE VEHICLE REPAIR AND MAINTENANCE 24.00


1029266 12/5/2013 MONTEREY BAY URGENT CARE PREEMPLOYMENT PHYSICAL 51.00

1029267 12/5/2013 MONTEREY CTY DEPT OF HEALTH LAB ANALYSIS SERVICES 430.00

1029268 12/5/2013 MONTEREY COUNTY PETROLEUM 2000 GALLONS OF DIESEL & UNLEADED FUEL-1 27,319.73

1029269 12/5/2013 MONTEREY COUNTY TELECOMMUN. RADIO REPAIRS 215.95


1029271 12/5/2013 MONTEREY SANITARY SUPPLY CORP RESTROOM SUPPLIES 298.37

1029272 12/5/2013 MRWPCA REVENUE FUND SEWER USAGE FEE HARRIS CT 106.06

1029273 12/5/2013 NEXTEL COMMUNICATIONS WIRELESS SERVICES 66.06

1029274 12/5/2013 OFFICETEAM TEMP HELP 1,056.00

1029275 12/5/2013 POLYDYNE INC WE183 53,900.50

1029276 12/5/2013 REDSHIFT INTERNET SERVICES 59.95

1029277 12/5/2013 SEPARATION PROCESSES, INC. PROFESSIONAL SERVICES, GWR 25,569.49

1029278 12/5/2013 BAHMAN SHEIKH, PH D, PE PROFESSIONAL SERVICES, GWR 4,623.48

1029279 12/5/2013 SIERRA CHEMICAL CO. SULFACID, SBS 571.14

1029280 12/5/2013 TELEDYNE ISCO INC SENSORS, CONTROL SAMPLER 1,351.96

1029281 12/5/2013 TIM'S GARDENING SERVICE LANDSCAPING SERVICES 1,176.67

1029282 12/5/2013 TODD ENGINEERS PROFESSIONAL SERVICES, GWR 15,506.37

1029283 12/5/2013 TRIMARK ASSOCIATES, INC. MONTHLY DATA REPORTING, SUPPORT SERVICES 725.00

1029284 12/5/2013 VICTORY TOYOTA VEHICLE REPAIR AND MAINTENANCE 74.94

1029285 12/5/2013 WATEREUSE RESEARCH FDN 2014 AGENCY ASSOCIATION DUES 7,280.00

1029286 12/5/2013 XEBEC DATA CORP PG&E DATA TRANSMITTAL SERVICES 70.90





1029287 12/11/2013 SUN LIFE ASSURANCE COMPANY BINDER FEE FOR DENTAL & STD/LTD INSURANC 9,850.00

1029288 12/12/2013 TONY ACE REIMBURSE GENERAL REPAIR AND MAINTENANCE 22.76

1029289 12/12/2013 AFLAC SUPPLEMENTAL INSURANCE SERVICES 847.48


1029291 12/12/2013 APPLIED MARINE SCIENCE, INC ASBS REGIONAL MONITORING PROGRAM 15,018.16




DECEMBER 2013


1029292 12/12/2013 JUAN ARREGUIN SAFETY BOOTS 97.18


1029294 12/12/2013 AT&T PHONE SERVICES 2,177.50

1029295 12/12/2013 THE BANK OF NEW YORK TRUST ADMIN FEES FOR 2006 BONDS 4,300.00

1029296 12/12/2013 BECK'S SHOES INC SAFETY SHOES 385.57


1029298 12/12/2013 CAPITAL ONE NATIONAL ASSOC OFFICE SUPPLIES 521.30

1029299 12/12/2013 THE CARMEL PINE CONE ADS, GREASE OUTREACH CAMPAIGN 180.00

1029300 12/12/2013 CASTROVILLE AUTO PARTS INC VEHICLE REPAIR AND MAINTENANCE 2,011.18

1029301 12/12/2013 CULLIGAN WATER CONDITIONING WATER SOFTENER SERVICES 156.26

1029302 12/12/2013 CYPRESS COAST FORD VEHICLE REPAIR AND MAINTENANCE 47.67

1029303 12/12/2013 DATA INSTINCTS PUBLIC OUTREACH ASSISTANCE 2,713.65


1029305 12/12/2013 EUROFINS EATON ANALYTICAL, INC ANALYTICAL TESTING, GWR 1,600.00

1029306 12/12/2013 FASTENAL COMPANY SAFETY GLASSES 64.46

1029307 12/12/2013 FIA CARD SERVICES COMPUTER SOFTWARE, FUEL, LUNCH MEETING 234.08

1029308 12/12/2013 FIA CARD SERVICES IAP LUNCH,LUNCH MEETING, 288.70

1029309 12/12/2013 FIA CARD SERVICES VEHICLE FUEL 10.00



1029312 12/12/2013 HOME DEPOT CREDIT SVCS GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,057.86

1029313 12/12/2013 MCWD, MARINA COAST WATER DIST WATER SERVICES

1029313 12/12/2013 MCWD, MARINA COAST WATER DIST WATER SERVICES 578.27

1029314 12/12/2013 SCOTT K. MILLER NOVEMBER 2013 BOARD EXPENSES 109.36


1029316 12/12/2013 MONTEREY BAY URGENT CARE DMV PHYSICALS 58.00


1029318 12/12/2013 BETTY NEBB REIMBURSEMENTS, BOARD EXPENSES 368.10

1029319 12/12/2013 NEXTRAQ GPS MONITORING FEES 277.65

1029320 12/12/2013 OFFICETEAM TEMP HELP 633.60


1029322 12/12/2013 PACIFIC SMOG VEHICLE REPAIR AND MAINTENANCE 238.50

1029323 12/12/2013 PAJARO / SUNNY MESA WATER SERVICES 37.03


1029325 12/12/2013 POTTER'S ELECTRONICS GENERAL REPAIR AND MAINTENANCE SUPPLIES 130.19

1029326 12/12/2013 SHERWIN-WILLIAMS #8155 PAINT SUPPLIES 14.72

1029327 12/12/2013 SJ STATE UNIV RESEARCH FOUND. NPDES OUTFALL SAMPLING BOAT SERVICES 1,106.25


1029329 12/12/2013 TRG & ASSOCIATES PROFESSIONAL SERVICES, GWR 4,905.00

1029330 12/12/2013 U.S. TELEPACIFIC CORP. PHONE SERVICES 2,639.86


1029332 12/12/2013 US POSTMASTER POSTAGE MACHINE REFILL 1,000.00


1029334 12/12/2013 XEBEC DATA CORP MCI MONTHLY MAILBOX FEE 100.10

1029335 12/12/2013 ZERO WASTE ENERGY, LLC POWER PURCHASED FOR RTP 4,147.73

1029336 12/13/2013 JUDY PENNYCOOK JULY 2001 BOARD EXPENSES 113.11







DECEMBER 2013


1029338 12/19/2013 UNITED WAY OF MONTEREY EMPLOYEE CONTRIBUTION 195.00


1029340 12/19/2013 ALAMEDA ELECTRICAL DIST INC GENERAL REPAIR AND MAINTENANCE SUPPLIES 840.44

1029341 12/19/2013 ALLIANT INSURANCE SERVICES POLLUTION LIABILITY POLICY INSURANCE 9,136.30

1029342 12/19/2013 ALVAREZ TECHNOLOGY GROUP, INC IT SUPPORT & NETWORK MONITORING 1,310.00

1029343 12/19/2013 AMERITAS LIFE INSURANCE CORP. DENTAL INSURANCE PLAN

1029343 12/19/2013 AMERITAS LIFE INSURANCE CORP. VISION INSURANCE PLAN 8,883.76

1029344 12/19/2013 AMPTEKS, INC. GENERAL REPAIR AND MAINTENANCE SUPPLIES 2,939.05



1029347 12/19/2013 AUTOMATIC FUNDS TRANSFER CUSTOMER INVOICE PRODUCTION, MAILING SRVS 10,239.69

1029348 12/19/2013 BANK OF AMERICA SERVICE AWARDS, LUNCH MEETINGS 1,142.64

1029349 12/19/2013 BREZACK & ASSOCIATES PLANNING PROFESSIONAL SERVICES, GWR 10,037.50

1029350 12/19/2013 BUCKLES-SMITH ELECTRIC CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,961.49


1029352 12/19/2013 CASTROVILLE COMM. SVCS. DIST. WATER SERVICES 77.81

1029353 12/19/2013 CHECK PROCESSORS, INC. PAYMENT PROCESSING FOR HOME BANKING 1,008.25

1029354 12/19/2013 CISCO SYSTEMS CAPITAL CORP. LEASE PAYMENTS FOR PHONE SYSTEM 2,167.98

1029355 12/19/2013 COMMUNITY HOSPITAL HEALTH SCREENINGS FOR WELLNESS FAIR 1,110.00

1029356 12/19/2013 CSPE-MONTEREY BAY CHAPTER PROFESSIONAL LUNCH MEETING 50.00

1029357 12/19/2013 DON'S LOCK & KEY SERVICE GENERAL REPAIR AND MAINTENANCE SUPPLIES 80.00

1029358 12/19/2013 E2 CONSULTING ENGINEERS INC PROFESSIONAL SERVICES, GWR 35,723.50


1029360 12/19/2013 ENTRAVISION COMMUNICATIONS ADS, GREASE OUTREACH CAMPAIGN 1,030.00

1029361 12/19/2013 FARELLA, BRAUN & MARTEL LEGAL SERVICES, GROUNDWATER 1,104.20

1029362 12/19/2013 FASTENAL COMPANY GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,260.81

1029363 12/19/2013 CHARLES Z. FEDAK & COMPANY AUDITING SERVICES FOR FY 12/13 4,000.00



1029366 12/19/2013 FIRST ALARM ADMIN ALARM SERVICES 333.48

1029367 12/19/2013 FLOOR CENTER PAYMENT STATION FEES 21.40

1029368 12/19/2013 GAVILAN PEST CONTROL ANNUAL WEED SPRAYING AT RTP 3,525.00

1029369 12/19/2013 GRAINGER SUBMERSIBLE PUMP, GWR 3,011.78

1029370 12/19/2013 GRAYBAR ELECTRIC GENERAL REPAIR AND MAINTENANCE SUPPLIES 92.71



1029373 12/19/2013 HACH COMPANY GENERAL REPAIR AND MAINTENANCE SUPPLIES 3,083.07

1029374 12/19/2013 HARN R/O SYSTEMS, INC LEASE, GROUNDWATER PILOT FACILITIES 42,575.17

1029375 12/19/2013 HYDROGATE CORPORATION REPLACE FRAMING, BIOFLOC TANKS 11,418.54

1029376 12/19/2013 INDUSTRIAL SCIENTIFIC CORP. GAS METERS, CALIB & PARTS 483.11

1029377 12/19/2013 JM SQUARED & ASSOCIATES INC REBUILD PARTS FOR SEWAGE PUMPS 10,234.38


1029379 12/19/2013 KOFFLER ELECTRICAL MECHANICAL REFURBISH COGEN GENERATOR 10,713.60

1029380 12/19/2013 KSBW-TV ADS, GREASE OUTREACH CAMPAIGN 2,235.00

1029381 12/19/2013 ERICA LECCE REIMBURSE PETTY CASH 35.39

1029382 12/19/2013 LENNIHAN LAW LEGAL SERVICE, GROUNDWATER 1,099.22

1029383 12/19/2013 MAGANA'S MARKET PAYMENT STATION FEES 212.30


1029385 12/19/2013 MRWMD, MONTEREY REGIONAL SLUDGE DISPOSAL FEE 29,742.19




DECEMBER 2013


1029386 12/19/2013 MRWPCA SOCIAL GROUP REIMBURSEMENT, SOCIAL GROUP, THANKSGIVING 469.88

1029387 12/19/2013 OFFICE DEPOT INC - OFFICE, KITCHEN SUPPLIES 634.76

1029388 12/19/2013 OFFICETEAM TEMPORARY HELP 1,056.00


1029390 12/19/2013 P. WEDGE COMPANY LTD. GENERAL REPAIR AND MAINTENANCE SUPPLIES 430.00

1029391 12/19/2013 PAPE MACHINERY INC EQUIPMENT RENTAL, TRANSPORTATION FEES 10,087.50

1029392 12/19/2013 PARS ADMINISTRATIVE FEES 347.77

1029393 12/19/2013 PERKINS COIE LLP LEGAL SERVICES, GWR 5,831.00

1029394 12/19/2013 POLYDYNE INC CLARIFLOC-6264 2,917.55

1029395 12/19/2013 PRAXAIR DISTRIBUTION INC-198 WELDING GAS 211.98

1029396 12/19/2013 BAHMAN SHEIKH, PH D, PE PROFESSIONAL SERVICES, GWR 2,900.00

1029397 12/19/2013 SHIELDS, HARPER & CO INC UST MONITORING SYSTEM REPAIRS 703.80

1029398 12/19/2013 MARIS SIDENSTECKER CONSULTING SERVICES, STORMWATER 5,611.50

1029399 12/19/2013 TELEDYNE ISCO INC GENERAL REPAIR AND MAINTENANCE SUPPLIES 906.85

1029400 12/19/2013 TESTAMERICA LABORATORIES, INC. ANNUAL PRIORITY POLLUTANT MONITORING 5,230.50



1029403 12/19/2013 WEBER, HAYES & ASSOC., INC. MONITOR, WELL DESTRUCTION, REPAIR 10,585.22

1029404 12/19/2013 ROBERT R WELLINGTON LEGAL SERVICES 9,000.00

1029405 12/19/2013 XEROX CORPORATION COPIER MAINTENANCE 598.97

1029406 12/19/2013 VALERIE J. YOUNG SUPPORT SERVICES, GWR 4,597.00




1029407 12/20/2013 US BANK VOID 0.00

1029408 12/20/2013 US BANK VOID 0.00



SUBTOTAL $1,205,716.45

TOTAL $1,396,246.48


CAPITAL IMPROVEMENT PROGRAM (Actual vs. Budgeted 2013/14)

$4,074,000

$1,227,735

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

2013/14

Budgeted

Amount

July –

December 2013

Expenditures

CAPITALIZED EQUIPMENT FUND (Actual vs. Budgeted 2013/14)

$432,916

$328,302

$0

$100,000

$200,000

$300,000

$400,000

$500,000

2013/14

Budgeted

Amount

July –

December 2013

Expenditures

URBAN RECLAMATION PROGRAM (Actual vs. Budgeted 2013/14)

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

2013/14

Budgeted

Amount

July –

December 2013

Expenditures

$1,354,284

$4,470,000

CAPACITY CHARGES Actual vs. Anticipated 2013/14 Revenues

December 2013

$700,000

$312,322

$0

$200,000

$400,000

$600,000

$800,000

2013/14

Anticipated

Revenue

July –

December 2013

Actual Revenue


Updated Residential Dwelling-Unit Aggregate Allocation

as of 06/30/03 12/31/2013

ALLOCATION *PERMITS OVERALL ACTUAL

MEMBER ENTITY PER MRWPCA ISSUED UTILIZATION REMAINING PERCENT

ORDINANCE # 10/1/2013-12/31/2013 (10/1/04 TO DATE) BALANCE UTILIZATION

2011-02 36th QUARTER

Boronda 2 17

Castroville 0 142

Del Rey Oaks 0 0

Marina CWD 0 87

Monterey 10 97

Moss Landing 0 1

Pacific Grove 1 53

Salinas 8 1,360

Sand City 0 65

Seaside 0 28

SUBTOTAL (85%) 6,034 21 1,850 4,184 30.66%

RESERVE (15%) 1,065 0 0 1,065 0.00%

TOTAL 7,099 21 1,850 5,249 26.06%

Four-year allocation for October 1, 2004 through September 30, 2008 (approved September 2004/extended to January 2013).

(1) Note: The expected utilization for this date is 6,034 Units (100%)

*Permits issued are for new construction on vacant land, or for addition living units added to a parcel.

Units that are demolished then rebuilt are not considered part of this allocation. Allocation is for new construction only.

Page 1





AGENDA ITEM: 6 - J

AGENDA TITLE: APPOINTMENT OF NOMINATION COMMITTEE

FOR ELECTION OF BOARD OFFICERS FOR 2014


CONTACT: DENNIS ALLION, CHAIR

Phone: 372-3367 OR 422-1001

DEPARTMENT SUMMARY AND REQUESTED BOARD ACTION:

In accordance with MRWPCA’s Resolution No. 2006-25 (attached), effective

December 2006, a Nomination Committee is appointed each January by the current

Board Chair to select a nominee for Chair and Vice-Chair willing to serve for the

next 12 months. Chair Allion has received confirmation from the following members

who have agreed to serve on the Nomination Committee: Lou Calcagno, Rudy

Fischer and Dave Pendergrass. Mr. Calcagno will Chair the Committee.

Each Board member will be given a Board Member Officer/Committee Preferences

Survey form to be completed and returned to the Board Clerk indicating interest to

serve as either Chair or Vice-Chair of the Board as well as to mark their committee

preferences.

At the February 24th Board meeting, the Nomination Committee will announce their

recommendations, and after considering any nominations from the floor, new

officers for the Board of Directors will then be elected.

FINANCIAL IMPACT: ( ) Yes ( x ) No

FUNDING SOURCE: N/A

BUDGET RECAP: N/A

Page 2




PRIOR BOARD

ACTIONS: Adoption of Resolution No. 2006-25, Revising, In

Part, Resolution No. 99-11, Adopting a Policy for the

Selection of a Chairperson and Vice-Chairperson of

the Board of Directors

ALTERNATIVES: N/A

COMMITTEE REVIEW

AND ACTION: N/A

MANAGER

RECOMMENDATION: N/A

ATTACHMENTS: MRWPCA Resolution No. 2006-25

RECOMMENDED

MOTION: Receive Board Chair Selections for Nomination

Committee

U:\BETTY\BOARD COMMITTEES\NOMINATION COMMITTEE\2014\Nomination Com Tran 1-27-14.doc

RESOLUTION NO.2006-25

A RESOLUTION BY THE BOARD OF DIRECTORS OF THE MONTEREYREGIONAL WATER POLLUTION CONTROL AGENCY

REVISING, IN PART, RESOLUTION NO. 99.11ADOPTING A POLICY FOR THE SELECTION OF

A CHAIR AND VICE-CHAIROF THE BOARD OF DIRECTORS

-o0o-

WHEREAS, the Joint Powers Agreement (JPA) for the Monterey Regional Water

Pollution Control Agency requires that a Chair and Vice-Chair be selected from the

membership of the Board of Directors, and that those officers serve for a term of one year;

and

WHEREAS, it is desirable to rotate the posit ion of Chair and Vice-Chair among the

various members of the Board; and

WHEREAS, the Board has previously adopted a policy by Resolution Nos. 90-20,

91-08, and 99-1 '1 , providing for selection of a Chair and Vice-Chair of the Board; and

WHEREAS, experience has shown that said selection should occur concurrently

with member entity calendar-year appointments.

NOW, THEREFORE, BE lT RESOLVED by the Board of Directors of the Monterey

Regional Water Pollution Control Agency, as follows:

1. Each year, the Board of Directors shall select a Chair and Vice-Chair. Effective

in 20Q7, the selection of the members to serve in these posit ions shall be at the

regularly scheduled February meeting of the Board and shall be based on

nominations proposed by a three-member committee appointed by the current

Chair. The Chair or Vice Chair shall not be members of this committee. At the

time the Nomination Committee is appointed in January, a form shall be

distributed to Board members upon which they may express their interest in the

posit ion of Chair or Vice-Chair. In the development of their recommendations, it

is expected that no member of the Nomination Committee would nominate

themselves. The report of the Nomination Committee and its proposed slate of

officers shall be included in the agenda packet for the meeting at which the

Chair and Vice-Chair are to be selected.

2. No member of the Board of Directors may serve as Chair or Vice-Chair for more

than two consecutive and complete one-year terms. The term limit shall apply

to the Chair and Vice-Chair posit ions individually and wil l not allow holding either

posit ion for more than four years in a roll ing ten year period. This term limit wil l

commence March 2007. This restriction shall not be construed to orohibit a

previous Chair or Vice-Chair from being selected to that position, provided that

at least one year has elapsed since that person last relinquished the posit ion of

Chair or Vice-Chair.

PASSED AND ADOPTED by the Board of Directors of the Monterey Regional

Water Pollution Control Agency at i ts Regular Board Meeting duly held on November 27,

2006 by the following vote:

AYES: Shirrel, Russell, Cortez, Lewis, Nishi, Haferman, Lindley,Pendergrass, De La Rosa, Choates

NOES: Nishi

ABSENT: Cort

ATTEST:

Keiffr lsrael, General ManagerSecretary to the Board of Directors

(l TBETTY\Eoard Aaenda PacreliReso uro.s a.c Od na6@s\RESOLUTIONS and ORD NANCES\2006\RES -2006-25 Seecton oiCha r doc

Page 1





AGENDA ITEM: 6 - K

AGENDA TITLE: APPROVAL OF MEMORANDUM OF AGREEMENT WITH

MONTEREY REGIONAL STORM WATER MANAGEMENT

PROGRAM (MRSWMP) ENTITIES

Consent ( ) Action ( x ) Informational ( )

CONTACT: JEFF CONDIT, STORMWATER PROGRAM MANAGER /

BRAD HAGEMANN, ASSISTANT GENERAL MANAGER

PHONE : 831-645-4621 / 831-883-6133


Under a Memorandum of Agreement (MOA) approved by the MRWCPA Board on

December 9, 2002, the MRWPCA serves as the Program Administrator for the Monterey

Regional Storm Water Management Program (MRSWMP) at the discretion and direction of

the MRSWMP Permittees (i.e. City of Carmel, City of Del Rey Oaks, City of Monterey, City

of Pacific Grove, City of Sand City, City of Seaside, and the County of Monterey). The

MRWPCA fulfills certain National Pollutant Discharge Elimination System (NPDES)

requirements for the MRSWMP Permittees. The overall goal has been to develop,

implement, and administer a regionally consistent storm water pollution prevention program

with shared resources and thus in a more cost-effective manner to reduce the discharge of

storm water pollutants regionally to the maximum extent practicable per the requirements of

the State Water Resources Control Board’s Phase II Small Municipal Separate Storm

Sewer System (MS4) NPDES General Permit.

This permit year, the annual budget for the MRSWMP program is approximately $392,000,

which includes a 10% overhead charge to cover MRWPCA Administrative Services costs.

The primary program elements covered under this year’s budget include Program

Management (staffing to support public meeting agenda and facilitation, contract

solicitations, coordination and accounting, hearing and events attendance and

presentations, development of regulatory documentation, coordination with State and

Regional Boards, and more), Public Education and Outreach (including management of

public volunteer participation and involvement in water quality protection efforts in each

Page 2




members’ community annually), and Water Quality Monitoring (a regional partnership with

the Monterey Bay National Marine Sanctuary and related programs). In addition, the

MRWPCA recently received notice from the City of Marina that they have elected to

withdraw from the program in order to fulfill their compliance requirements individually and

due to special discharge circumstances that may remove Marina from the need for

regulatory coverage under the NPDES General Permit. Costs of the program will be re-

adjusted by the remaining program participants.

On February 5, 2013 the State Water Resources Control Board adopted Waste Quality

Order No. 2013-001-DWQ, General Permit No. CAS000004 Phase II Small Municipal

Separate Storm Sewer Systems MS4s) Permit (Phase II Permit), to become effective July

1, 2013. Since the term of the original 2002 Memorandum of Agreement (MOA) ended with

the end of the first General Permit term (June 30, 2013), the MRSWMP members

subsequently updated and approved a new MOA to continue the MRSWMP regional

program collaborative into the Phase II Permit term, which started July 1, 2013. Staff

recommends approval of the updated MOA by and between MRSMWP entities and the

MRWPCA to continue to provide Program Administrative and Management Services in

support of the MRSWMP.

FINANCIAL IMPACT: ( ) Yes ( x ) No

FUNDING SOURCE: MRSWMP Entities

BUDGET RECAP: Total Estimated Cost: $391,929

Amt Expended to Date: n/a

Amt Budgeted FY 13/14: $391,929

New Funding Required: n/a

New Revenue: $391,929

Revenue Impact: n/a

New Personnel? NO

Change in Board Policy? NO

Page 3




PRIOR BOARD

ACTIONS: Original Memorandum of Agreement with MRSWMP Entities approved by MRWPCA on 12/9/02

ALTERNATIVES: N/A

COMMITTEE REVIEW

AND ACTION: N/A

MANAGER

RECOMMENDATION: Recommend Approval

ATTACHMENTS: Updated Memorandum of Agreement and original (12/9/02)

RECOMMENDED

MOTION: Approve Memorandum of Agreement with Monterey

Regional Storm Water Management Program (MRSWMP)

Entities

MRSWMP MOA (Rev 6/18/13) Page 1 of 17

MEMORANDUM OF AGREEMENT

MONTEREY REGIONAL STORM WATER

MANAGEMENT PROGRAM

THIS Memorandum of Agreement (“AGREEMENT”), is made and entered into this

____________________ day of _________________, 2013, by and between the MONTEREY

REGIONAL WATER POLLUTION CONTROL AGENCY, hereinafter referred to as

“AGENCY”, a Joint Powers Authority (JPA) organized under the laws of the State of California,

and the following public entities, each of which is hereinafter referred to as “PERMITTEE” or

collectively as “PERMITTEES”:

CITY OF PACIFIC GROVE, a municipal corporation of the State of California;

CITY OF MONTEREY, a municipal corporation of the State of California;

CITY OF SEASIDE, a municipal corporation of the State of California;

CITY OF SAND CITY, a municipal corporation of the State of California;

CITY OF DEL REY OAKS, a municipal corporation of the State of California;

CITY OF MARINA, a municipal corporation of the State of California;

CITY OF CARMEL-BY-THE-SEA, a municipal corporation of the State of California; and

COUNTY OF MONTEREY, a political subdivision of the State of California.

The AGENCY and the above-mentioned entities may also hereinafter be collectively referred to

as "PARTIES" or individually as "PARTY," to form the Monterey Regional Storm Water

Management Program (MRSWMP).

In addition, other organizations, including but not limited to non-traditional agencies that are

subject to similar NPDES Phase 2 Municipal Separate Storm Sewer System (MS4) permits, may

coordinate with the Monterey Regional Storm Water Management Program and may provide

contributions to the MRSWMP to fulfill their regulatory requirements.

RECITALS:

A. The Federal Clean Water Act (CWA) requires certain municipalities and industrial facilities

to obtain a National Pollutant Discharge Elimination System (NPDES) permit for the

discharge of storm water to navigable water. NPDES permits are also required for any

storm water discharge which the Federal Environmental Protection Agency (EPA) or a state

has determined contributes to a violation of a water quality standard, or is a significant

contributor of pollutants to surface waters.

B. The EPA has delegated authority to the California State Water Resources Control Board

(SWRCB) to administer the NPDES permit process within California and, in turn, the

SWRCB has delegated authority to the California Regional Quality Control Board – Central

Coastal Basin (RWQCB-CCB) to administer the NPDES permit process within its region.


C. On December 8, 1999, U.S. EPA promulgated Phase II storm water regulations under

authority of the Clean Water Act section 402(p)(6). The Phase II Storm Water requires State

Water Board to issue NPDES storm water permits to operators of Small MS4s.

D. On April 30, 2003, the State Water Board adopted Water Quality Order No. 2003-005-

DWQ, NPDES General Permit CAS000004 WDRs for Storm Water Discharges from Small

Municipal Separate Storm Sewer Systems (General Permit) to comply with Clean Water Act

section 402(p)(6).

E. In 2002, in anticipation of these requirements, the PERMITTEES entered into a

Memorandum of Agreement and subsequently formed the Monterey Regional Storm Water

Program in order to achieve regional cooperation and efficiency among the PERMITTEES

in the implementation of the MS4 NPDES regulations.

F. On February 5, 2013, the State Water Resources Control Board adopted Water Quality

Order No. 2013-0001-DWQ National Pollutant Discharge Elimination System (NPDES)

General Permit No. CAS000004, which modifies the previous General Permit, Order 2003-

0005-DWQ. This Order establishes storm water management program requirements and

defines the minimum acceptable elements of municipal storm water management programs,

unless otherwise amended.

G. In and for the mutual interest of the PERMITTEES, the PERMITTEES wish to continue to

implement the Monterey Regional Storm Water Management Program by entering into this

AGREEMENT for the purpose of cooperating to efficiently and economically comply with

NPDES requirements.

NOW, THEREFORE, THE PARTIES HERETO FURTHER AGREE, AS FOLLOWS:

Section 1. Monterey Regional Storm Water Management Program

1.01. The Monterey Regional Storm Water Management Program ("Program") is

intended to fulfill certain obligations of the PERMITTEES with regard to Phase

2 Storm Water NPDES requirements. These requirements are required through

State Water Resources Control Board Water Quality Order No. 2013-0001-

DWQ, NPDES General Permit No. CAS000004, adopted on February 5, 2013.

1.02 The Program is a collective effort and implementation of area-wide activities

designed to benefit all PERMITTEES.

Section 2. Management Committee

2.01 A Management Committee is hereby created to provide for overall Program

coordination, review, and budget oversight, with respect to the NPDES Permit.

2.02 The Management Committee adopts the Bylaws contained in Exhibit “A” for its

governance. The Management Committee may from time to time revise these

Bylaws by formal action of the Management Committee.


2.03 The Management Committee is the official management and oversight body of the

Program. The Management Committee shall direct and guide the Program and

review and approve the Program Budget. The Management Committee shall

consider permit compliance, including benefit to a majority of the PERMITTEES,

as a primary objective in approving Program tasks and corresponding budgets.

2.04 The Management Committee shall periodically re-evaluate and make

recommendations to the PERMITTEES concerning reallocation of the proportion

of the annual Program contribution that each PERMITTEE shall pay.

2.05 The voting membership of the Management Committee shall consist of one

designated voting representative from each PERMITTEE. An alternative voting

representative may be appointed by each PERMITTEE.

2.06 A quorum of the Management Committee shall be achieved when voting

representatives from at least fifty percent (50%) of the PERMITTEES are present

at any Management Committee meeting.

2.07 Meetings of the Management Committee, including any closed sessions with the

Program Attorney, shall be conducted in accordance with the "Brown Act"

(Government Code Section 54950 et seq.).

2.08 The Management Committee shall be responsible for selecting any consultant(s) or

contractor(s) who are to be paid from Program funds ("Outside Contractors"), and

for reviewing and approving any contracts with Outside Contractors, including the

scope(s) of work, schedules of performance, use of subcontractors, and

compensation for such Outside Contractors.

2.09 The Management Committee shall establish timelines and budgets for completion

of Program tasks.

2.10 The Management Committee, through its Bylaws, may establish procedures for

tracking, accounting for, and auditing the Program funds.

Section 3. Program Budget

3.01 A budget shall be adopted for each fiscal year. The fiscal year shall run from July

1 through June 30. The Budget shall be prepared and administered as described in

Exhibit “B”.

3.02 AGENCY shall invoice PERMITTEES quarterly for budgeted program cost based

upon the adopted budget for the fiscal year and an approved cost share allocation.

The PERMITTEES shall each pay into a fund established for Program operations

for their assigned portion of the Program Budget. The proportionate share of the

Program Budget that each PERMITTEE shall pay shall be shown and specified in

the adopted fiscal year budget.


Cost-sharing between PERMITTEES shall be based on the population-based vote

shares of each participating entity that are covered by the permit, unless otherwise

agreed to by the PERMITTEES when the budget for each year is adopted, as

described in Exhibit “A”.

3.03 Except as provided in Section 6.03, the ending fund balance at the close of each

fiscal year shall be disbursed annually to the PERMITTEES, or credited to the

PERMITTEES’ shares of the next fiscal year's costs, in accordance with the

PERMITTEES’ defined participation rates, as requested by each PERMITTEE.

Section 4. Program Administrator

4.01 The AGENCY shall be the Program Administrator for the Program.

The Program Administrator shall be responsible for Program management and

administration, Permit management, technical program management, and related

duties as described in Exhibit “C”. The Program Administrator shall be paid, from

Program funds in accordance with the adopted Program budget, for providing the

services described hereunder. Work assignments shall be made to the Program

Administrator by the Management Committee and not by individual

PERMITTEES. The Program Administrator shall not be responsible for providing

program management services related to individual PERMITTEE’S permit

programs.

4.02 The Program Administrator shall be the treasurer of the Program funds. The

Program Administrator, in accordance with generally-accepted accounting

procedures, shall keep the Program funds segregated from any other funds

administered by the Program Administrator; shall credit the Program with

appropriate interest income earned on Program funds in each fiscal year; and shall

not expend any funds except in accordance with the annual budget approved by the

Management Committee, or as otherwise directed by the Management Committee.

The Program Administrator shall act in a reasonable amount of time to execute

contracts with Outside Contractors, which have been requested and approved by

the Management Committee. The Program Administrator shall provide a copy of

any contract executed on behalf of the Program to any PERMITTEE or person

designated by any PERMITTEE or the Management Committee upon request.

The Program Administrator, at its discretion, may delegate authority to execute

agreements and contracts approved by the Management Committee, to a

designated employee. Notice of any such delegation of authority shall be provided

to the Management Committee.

4.03 The Program Administrator may request, as part of the annual Program Budget,

reimbursement for reasonable and customary costs incurred in providing the

services described hereunder. Reimbursement to the Program Administrator shall

be subject to Management Committee review and approval as part of the Program

Budget.


4.04 AGENCY may withdraw as the Program Administrator upon the provision of

ninety days’ (90) days written notice to the Management Committee. The

Management Committee may select a new Program Administrator upon the

provision of ninety days (90) written notice to AGENCY. In either event the

Management Committee will act within the ninety-day period to determine the

disposition of funds remaining in the Program Budget fund.

4.05 In the event that the Program Administrator withdraws from the Program or from

providing Program Administrator services to the Program, or in the event that the

Management Committee wishes to select a new Program Administrator, another

PERMITTEE may serve as a successor Program Administrator. Any

PERMITTEE willing to serve as successor Program Administrator may be

nominated by another PERMITTEE. Selection of a Program Administrator must

be by majority vote of the Management Committee.

Section 5. Additional Rights and Duties of the PARTIES

5.01 In addition to the participation in the Management Committee, the

PERMITTEES accept and agree to perform the following duties:

1. Each will comply with the NPDES Permit conditions that apply within its

jurisdictional boundaries;

2. Each will participate in Management Committee meetings and other required

meetings of the PERMITTEES ;

3. Each will implement its Community-Specific Program;

4. Each will provide certain agreed upon reports to the Program Administrator

for purposes of reporting, on a joint basis, compliance with applicable

provisions of the NPDES Permit and the status of Program implementation;

and,

5. Each will individually address inter-agency issues, agreements or other

cooperative efforts.

6. Each will only be responsible for performing the duties listed above for and

on behalf of its own jurisdiction.

5.02 This AGREEMENT does not restrict the PERMITTEES from the ability to

individually (or collectively) request NPDES Permit modifications and/or initiate

NPDES Permit appeals for permit provisions to the extent that a provision affects

an individual party (or group of PERMITTEES); however, any such PERMITTEE

(or PERMITTEES) shall provide a minimum of 30-days written advance notice of

their action to the other PARTIES and allow them to comment upon or join in their

action before proceeding.


Section 6. Term of AGREEMENT

6.01 This AGREEMENT shall commence on the date that the last Duly Authorized

Representative of the Parties executes it, and shall continue indefinitely in

accordance with the provisions of Subsections 6.02 and 6.03 below.

6.02 This AGREEMENT shall terminate upon expiration of the NPDES Phase 2 Storm

Water Permit Order Number 2013-0001-DWQ that is issued to the

PERMITTEES, unless this term is extended by the PARTIES.

6.03 Any PERMITTEE may terminate its participation in this AGREEMENT by

giving the Management Committee at least a thirty (30) day written notice. If a

PERMITTEE terminates its participation, the terminating PERMITTEE will bear

the full responsibility for its compliance with the NPDES Permit commencing on

the date it terminates its participation, including its compliance with both

Community-Specific and Program-wide responsibilities. Unless the termination is

scheduled to be effective at the close of the fiscal year in which the notice is

given, termination shall constitute forfeiture of all of the terminating

PERMITTEE’S share of the Program Budget, for the fiscal year in which the

termination occurred (both paid and obligated, but unpaid, amounts). In addition,

unless notice of termination is provided at least ninety (90) days prior to the date

established by the Management Committee for approval of the budget for the

succeeding fiscal year, termination shall constitute forfeiture of all of the

terminating PERMITTEE’S share of any unexpended, unencumbered funds

remaining from all previous fiscal years. The cost allocations for the remaining

PERMITTEES may be recalculated for the following fiscal year by the PARTIES

without the withdrawing PERMITTEE’S participation.

Section 7. General Provisions

7.01 This AGREEMENT supersedes any prior agreement among the PARTIES

regarding the Program, but does not supersede any other agreements between any

of the PARTIES.

7.02 This AGREEMENT may be amended only by written agreement of the PARTIES.

All PARTIES agree to bring any proposed amendment to this AGREEMENT to

their Council or Board, as applicable, within two (2) months following acceptance

of the proposed amendment by the Management Committee.

7.03 This AGREEMENT may be executed and delivered in any number of copies

("counterpart") by the PARTIES, including by means of facsimile. When each

PARTY has signed and delivered at least one (1) counterpart to the Program

Administrator, each counterpart shall be deemed an original and, taken together,

shall constitute one and the same AGREEMENT, which shall be binding and

effective as to the PARTIES hereto.


7.04 No PARTY shall, by entering into this AGREEMENT, participating in the

Management Committee, or agreeing to serve as Program Administrator, assume

or be deemed to assume responsibility for any other PARTY in complying with

the requirements of the NPDES Permit. This AGREEMENT is intended solely

for the convenience and benefit of the PARTIES hereto and shall not be deemed

to be for the benefit of any third party and may not be enforced by any third party,

including, but not limited to, the EPA, the SWRCB, and the RWQCB-CCB, or

any person acting on their behalf or in their stead.

7.05 In lieu of and notwithstanding the pro rata risk allocation which might otherwise

be imposed between the PARTIES pursuant to Government Code Section 895.6,

the PARTIES agree that all losses or liabilities incurred by a PARTY shall not be

shared pro rata, but instead, the PARTIES agree that pursuant to the Government

Code Section 895.4, each of the PARTIES hereto shall fully defend, indemnify

and hold harmless each of the other PARTIES from any claim, expense or cost,

damage or liability imposed for injury (as defined by Government Code Section

810.8) occurring by reason of the negligent acts or omissions or willful

misconduct of the indemnifying PARTY, its officers, agents, or employees, under

or in connection with or arising from any work, authority, or action taken under

this AGREEMENT, including but not limited to any non-compliance by a

PARTY with its obligations under the Program NPDES Permit. No PARTY, nor

any officer, Councilmember, Board member, employee or agent thereof shall be

responsible for any damage or liability incurred by reason of the negligent acts or

omissions or willful misconduct of the other PARTIES hereto, their officers,

Councilmembers, Board members, employees or agents under or in connection

with or arising from any work, authority or actions taken under this

AGREEMENT, including but not limited to any non-compliance by a PARTY

with its obligations under the Program NPDES Permit.

7.06 In the event that suit shall be brought by any PARTY to this contract, the

PARTIES agree that venue shall be exclusively vested in the state courts of the

County of Monterey, or, if brought in federal court, in the United States District

Court handling matters arising in Monterey County. Further, the prevailing

PARTY or PARTIES shall be entitled to reasonable attorney fees and costs.


IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT as of the

dates shown below

MONTEREY REGIONAL WATER POLLUTION CONTROL AGENCY, a Joint Powers

Authority and public agency of the State of California

Date: APPROVED AS TO FORM:

By: By:

Chair, Board of Directors Legal Counsel

By: ATTEST:

General Manager

Date:

By:

CITY OF _____________, a public entity of the State of California

Date: APPROVED AS TO FORM:

By: By:

Name, Mayor Legal Counsel

By: ATTEST:

Name, City Manager

Date:

By:


EXHIBIT “A”

MOA BYLAWS


MOA Bylaws

1. Representation: Representation from each PERMITTEE will be their Legally

Responsible Official or his/her designee, and if that person is unable to attend, he or she

will notify the PARTIES in advance by email naming their designated alternate

representative for that meeting.

2. Selection of Officers: Each year the Management Committee shall select a Chair and

Vice-Chair. The selection of the members to serve in this position shall be at the

regularly scheduled January meeting and shall be based on nominations by the

Management Committee. Members of the Management Committee may express their

interest in serving as Chair or Vice Chair at the regularly scheduled December meeting.

No member of the Management Committee may serve as Chair or Vice Chair for more

than two consecutive and complete one year terms

3. Voting: Each PERMITTEE shall have one vote, provided that any PERMITTEE can call

for a weighted vote on any issue. The affirmative vote of at least that number of the

voting members of the Management Committee which collectively contribute at least

fifty percent (50%) of the area-wide Program costs (a "Majority Vote"), is necessary to

approve any financial measure brought before the Management Committee.

Weighting will be on a population basis, using the populations and numbers of votes

shown in the attached Table. This table may be periodically updated by formal action of

the Management Committee. Updating will normally be done when updated population

figures are published by the U.S. Census Bureau, or when other updated population

figures are published and formally accepted by each of the PERMITTEES. Weighted

voting would be conducted as follows: If a weighted vote is called, each PERMITTEE

will have the number of votes shown in the table below.


Table of Populations and Votes for Use in Weighted Voting & Cost Share

Note: One vote shall be provided for each 2,000 person increment of population, except that

each entity shall have a minimum of one vote, even if its population is less than 2,000.

4. Meeting Schedule: Meetings will normally be at 10:00 am at the Program

Administrator’s offices on the fourth Wednesday of each month, unless changed by the

Management Committee.

5. Starting Time: Meetings will start promptly at the designated starting time. Any

PARTY representative that knows he/she will be unable to attend, or will be late, will

notify the Chairperson, so as not to delay starting the meeting.

6. Future Members: If additional entities wish to join with the other PARTIES by entering

into this AGREEMENT and participating in the Program, the PARTIES will determine

an appropriate method of calculating a “buy-in” cost to be paid by the new entity wishing

to become a member. This buy-in cost shall at a minimum include:

a. The full amount the new entity would have paid, if it had been a PARTY as of July 1,

2013, and,

b. A pro-rata deduction for the remainder of the fiscal year budget, or some other

method deemed appropriate by the PARTIES.

7. The Management Committee may select an attorney or firm (Program Attorney) that is

experienced with the Clean Water Act and Municipal Storm Water NPDES Permits to

provide legal advice to the Management Committee on all matters involving

administration of the Program's NPDES Permit and such other matters upon which the

Management Committee may seek legal advice or request legal representation. The

Program Attorney shall not be responsible for providing legal advice related to permit

compliance to individual PARTIES. The Program Attorney may provide such services

under separate contract with any PARTY or PARTIES, but shall provide advance

notification to all PARTIES before providing such services to identify and resolve

possible issues of conflict of interest. The Program Administrator may assist in

coordination of activities with the Program Attorney, but shall not give direction to the

Program Attorney without prior authorization from the Management Committee.

ENTITY2010 CENSUS POPULATION WITHIN AREA TO

BE COVERED BY STORMWATER PERMIT

NUMBER OF

VOTES

Carmel 3,722 2

Del Rey Oaks 1,624 1

Marina 19,718 10

Monterey City 27,810 14

Monterey County 62,727 31

Pacific Grove 15,041 8

Sand City 334 1

Seaside 33,025 16

TOTAL 164,001 83


EXHIBIT “B”

BUDGET


Budget

Prior to the start of each fiscal year, the Program Manager under the direction of the

Management Committee and Program Administrator will prepare a Draft Budget and submit it to

the Management Committee for its review. The Draft Budget will include a proposed approach

for allocation of costs (cost-sharing) to each PERMITTEE. The Program Manager will revise the

Draft Budget to address concerns and comments from the Management Committee, and the

Management Committee will then approve and adopt a Final Budget for the fiscal year.

The Program Administrator and the PERMITTEES recognize that the budget will be based on

estimated costs, and that actual costs may differ from the budgeted amounts. If it appears that

costs will exceed the budgeted amounts, the Program Manager will notify the Management

Committee before incurring costs in excess of the budgeted amounts. If the Management

Committee determines that it is appropriate to have the Program Manager incur additional costs

above the budgeted amounts, the Program Manager will prepare a budget revision request and

send it to the Management Committee to obtain the Committee’s approval to increase the budget.

Only after receiving the Management Committee’s approval to increase the budget will the

Program Manager incur costs in excess of the budgeted amounts. If there are unspent funds left

at the end of the fiscal year, the Program Administrator will return to each PARTY the unspent

portion of that PARTY’S payment, as described in Section 3 “Program Budget.”

The Program Administrator will establish a separate job-cost code in its accounting system, to

which hours spent, and out-of-pocket costs directly related to, performing work as the Program

Administrator and for services of the Program Manager will be charged. The Program

Administrator will send quarterly reports to the Management Committee summarizing the work

the Program Administrator and Program Manager have performed during that quarter, the total

costs of that work, and the portion of the cost allocated to each PERMITTEE. The portion of the

cost allocated to the PERMITTEE will be calculated in accordance with the cost-sharing

approach specified in the adopted Final Budget.

The costs for AGENCY’s services as the Program Administrator and for the Program Manager

will consist of both direct and indirect costs. Direct costs are costs which can be tracked through

time cards, invoices, record keeping systems, and other records that specifically allocate a cost to

these services. Indirect costs are all other costs incurred by AGENCY in order to perform its

duties as the Program Administrator. Examples of the types of indirect costs that AGENCY is

likely to incur are described below.


Indirect Costs

Indirect costs are defined as a cost item that cannot be identified specifically with a single cost

objective in an economically feasible manner.

For the costs covered by this AGREEMENT, indirect costs will be charged at 10% of all other

direct costs.

The following are the types of indirect costs expected to be incurred in carrying out Program

activities:

Use of AGENCY financial and data processing system including network (hardware and

software), and specific financial hardware (printers/modems) and software. Costs include

depreciation as well as internal and external maintenance, service agreements, software

support, and payroll processing.

The use of supplies and/or services that are not feasible or not cost-effective to segregate,

such as disposables, shared office supplies, forms, paper, and postage.

Purchasing services including purchasing staff time seeking bids, communicating with

vendors, preparing requisitions, and purchase orders.

Use of existing office equipment (copiers, fax machines, calculators, typewriters,

computers) and their related repair, supplies, and maintenance.

Centralized telephone system and use of AGENCY cellular phones.

AGENCY Administration building costs (use, utilities, insurance).

Administrative services including agency-wide training programs (such as safety, sexual

harassment), employee assistance program, and general office support.

Use of upper level AGENCY staff for overall coordination, management and support of

storm water permitting activities.


EXHIBIT “C”

DUTIES OF THE PROGRAM MANAGER

& PROGRAM ADMINISTRATOR


Duties of the Program Manager& Program Administrator

Program Administrator: The Program Administrator shall perform the following duties:

Assist in the recruitment and retention of a Stormwater Program Manager,

Assist in the supervision of the Stormwater Program Manager,

Provide general oversight and management of the Stormwater Program Manager,

Provide assistance in financial oversight of the Stormwater Program Manager,

Provide for overall coordination, management and support of storm water permitting

activities.

Provide for basic Program accounting services and Program budget management.

Program Manager: The Stormwater Program Manager shall perform the following duties:

In conformance with the Brown Act, arrange for and conduct meetings of the

Management Committee, including making meeting room arrangements, preparation and

distribution of agenda materials and meeting notices, and preparation and distribution of

meeting minutes.

Advise the Management Committee to ensure that the PERMITTEES are in conformance

with Robert’s Rules of Order and parliamentary processes for meetings and decision

making.

Permit compliance management including, maintaining and promulgating an up-to-date

schedule of the activities to be carried out by the Management Committee and its

individual entity members. Anticipate plans, procedures, policies and other things

necessary to carry out the commitments and obligations under the MRSWMP and the

Permit, and prepare and present same to the Management Committee for their review,

direction, and approval.

Prepare the consolidated Regional Annual Report required by the Permit, and other

permit-related reports and documents.

Coordinate with RWQCB and State Water Resources Control Board (SWRCB) on Phase

2 Small Municipal Storm Water permitting issues at the direction of the Management

Committee and/or Committee Chair and Vice-Chair.

As directed by the Management Committee, prepare Storm Water Program permit

applications or updates to the MRSWMP in conjunction with permit renewals and or

implementation by the SWRCB and/or the RWQCB of new permits or permit

requirements.


At the direction of the Management Committee manage budget preparation and execution

on behalf of the member agencies including recordation of employee expenses and the

proper apportionment to the Participating Entities.

Work with Program Administrator’s accounting staff with regard to accounts payable,

receivable and invoicing, and review and process consultant invoices in a timely manner.

At the direction of the Management Committee manage contracts with, and manage the

work of, outside consultants to perform Storm Water Program work, if deemed necessary

and approved by the Management Committee.

Interact with Program Administrator’s staff, such as secretarial, clerical, accounting, and

source control, to carry out the work of the Program Manager position.

Maintain documents and files both electronically and in hard copy in a logical and

understandable manner.

Arrange for training programs to be conducted to fulfill MRSWMP BMP requirements at

the direction of the Management Committee. Such work may involve contracting with

training consultants, or preparing and presenting the training using in-house resources.

Maintain an up-to-date awareness and knowledge of State and Federal storm water

requirements, and as directed California Marine Protected Area policies and

requirements, Monterey Bay National Sanctuary programs and requirements, and keep

the Management Committee sufficiently briefed on programs, possible changes in

regulations, grants, and other such matters, so that the Management Committee may

provide direction and take timely action regarding these types of things.

Participate in California Stormwater Quality Association (CASQA), SWRCB, and

RWQCB activities such as meetings, programs, etc. when and if directed by the

Management Committee to participate.

Prepare other documents such as correspondence to regulatory agencies and advocacy

organizations for review, editing, and finalization by the Management Committee. If so

directed by the Management Committee, participate in State task forces and other groups

pertaining to Storm Water Program matters.

As needed, and if so directed by the Management Committee, assist the Public Education

and Public Outreach Program Coordinator with such activities as public education, public

outreach events, storm drain stenciling, publicity, grant writing, water quality monitoring,

and source tracking.

Research and report on various topics of interest to the Management Committee at the

direction of the Management Committee.

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AGENDA ITEM: 6 - L

AGENDA TITLE: AWARD OF CONTRACT FOR MONTEREY REGIONAL

STORM WATER MANAGEMENT PROGRAM (MRSWMP)

PUBLIC EDUCATION/OUTREACH AND PUBLIC

INVOLVEMENT/PARTICIPATION SERVICES


CONTACT: JEFF CONDIT, STORMWATER PROGRAM MANAGER

(MRSWMP)

Phone: 831-645-4621


Under a Memorandum of Agreement (MOA) approved by the MRWCPA Board on

December 9, 2002, the MRWPCA serves as the Program Administrator for the Monterey

Regional Storm Water Management Program (MRSWMP) at the discretion and direction of

the MRSWMP Permittees (i.e. City of Carmel, City of Del Rey Oaks, City of Monterey, City

of Pacific Grove, City of Sand City, City of Seaside, and the County of Monterey). The

MRWPCA fulfills certain National Pollutant Discharge Elimination System (NPDES)

requirements for the MRSWMP Permittees. The overall goal has been to develop,

implement, and administer a regionally consistent storm water pollution prevention program

with shared resources and thus in a more cost-effective manner to reduce the discharge of

storm water pollutants regionally to the maximum extent practicable per the requirements of

the State Water Resources Control Board’s Phase II Small Municipal Separate Storm

Sewer System (MS4) NPDES General Permit. The program includes a regional approach

to the development and implementation of Public Education and Outreach and Public

Involvement and Participation requirements.

On February 5, 2013 the State Water Resources Control Board adopted Waste Quality

Order No. 2013-001-DWQ, General Permit No. CAS000004 Phase II Small Municipal

Separate Storm Sewer Systems MS4s) Permit (2013 Phase II Permit). Member Entities

directed the MRWPCA to secure proposals from qualified consultants to develop,

implement, and manage the updated Public Education and Outreach and Public

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Staff received four proposals for the MRSWMP Public Education/Outreach and Public

Involvement/Participation Services request for proposals. Member Entities completed an

Evaluation Sheet to review and score the proposals. During a MRSWMP Special Meeting

on November 20, 2013, Member Entities met to discuss their results and unanimously

chose Save the Whales to provide the services.

MRSWMP has budgeted $157,000 for Fiscal Year 2013/14 to complete the Public

Education and Outreach and Public Involvement and Participation Services. Of this

amount, $33,757 worth of services has been completed through an existing service

contract. Staff recommends that the Board approve a contract with Save the Whales in the

amount of $123,243 this fiscal year to complete Public Education and Outreach and Public



FUNDING SOURCE: MRSWMP (402-1940)

BUDGET RECAP: Total Estimated Cost: $123,243

Amt Expended to Date: $33,757

Amt Budgeted FY 13/14: $157,000

New Funding Required: $0

New Revenue: $0

Revenue Impact: $0

New Personnel? NO


PRIOR BOARD

ACTIONS: N/A

ALTERNATIVES: N/A

COMMITTEE REVIEW N/A

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AND ACTION:

MANAGER


ATTACHMENTS: Request for Service

RECOMMENDED

MOTION: Approve Contract with Save the Whales in the amount of

$123,243 for Public Education/Outreach and Public

Participation/Involvement services for the Monterey Regional

Storm Water Management Program (MRSWMP).

A-1


REQUEST FOR SERVICE

DATE: 1/27/14 RFS NO. ____________

(To be filled in by AGENCY)

TO: Save The Whales FROM: Monterey Regional Water Pollution Control Agency

PROFESSIONAL AGENCY

Services Needed and Purpose: Provide services to fulfill the role of Public Outreach and Education Program

Coordinator to carry out Measurable Goal Number 1 of the Monterey Regional Storm Water Management

Program. (A detailed description of the services to be provided is attached as "Attachment 1".)

Completion Date: The work of this RFS No. ________will be performed from February 1, 2014 –June 30, 2014.

The work will be performed in accordance with the schedule of activities approved by the Monterey Regional

Storm Water Permit Participants Group. Following completion of work of this RFS, AGENCY and

PROFESSIONAL may mutually agree to extend the contract for additional one-year terms throughout the life of

the NPDES Permit (2013-0001-DWQ).

Method of Compensation: Time and Expense (As defined in Section V of Agreement.) on a month-to-month

basis with monthly invoice.

Total Price Authorized by this RFS: $123,243 (Cost is authorized only when evidenced by signature below.)

Total Price may not be exceeded without prior written authorization by AGENCY in accordance with Section V.

COMPENSATION.

Requested by: Date: __________________

Jeff Condit

AGENCY Stormwater Program Manager

Authorized by Date: __________________

Keith E. Israel

AGENCY General Manager

Agreed to by: Date: __________________

Save The Whales

PROFESSIONAL

A-2

DETAILED SCOPE OF WORK FOR RFS NO. 01-2013: The services to be performed under this RFS No.

________are described in Attachment 1. PROFESSIONAL shall provide to AGENCY a detailed description of

the advertising that PROFESSIONAL proposes to be used for the Public Outreach and Education Program (as

described in Attachment 2), and shall obtain and provide to AGENCY quotes for placing these advertisements.

PROFESSIONAL will actually place the advertising orders with the advertisers and receive invoices.

PROFESSIONAL shall assist AGENCY with review and recommendation for payment of advertising invoices

when AGENCY receives them, with AGENCY making final payment of invoices.

Year 8 Public Education and Public Participation

Estimated Cost Summary February 1, 2014-June 30, 2014

Job Category Hours Est Hours Hourly Rate Cost

Save the Whales 1,421 $20-$86 $97,663

Subtotal: (See Attachment 1) $97,663

Other Costs (description):

Indirect Cost Support staff, office and phone, equipment, utilities, and technical support,

Insurance (general liability) = $6,061

Miscellaneous Fund

Supplies (stencil supplies, copy fees, etc.) = $1,700.00

Graphic Artist (logo, brochures) = $ 700.00

Vehicle mileage (1100 @ $0.56.5/mile) = $ 622.00

Storage locker ($107per month for 6 months)= $ 642.00

Subtotal = $3,664.00

Total Estimated Save the Whales Costs: = $107,388

Plus Advertising Costs (Attachment 2) + $ 15,855

Grand Total = $123,243.00

Note: Regardless of the use of the term "Estimated Cost" in this RFS, if the work of this RFS is to be

compensated for using Lump Sum Payment method, it is understood and agreed to by PROFESSIONAL that the

Total Price listed on page A-1 of this RFS is binding and limiting as defined in Section V of the Agreement.

A-3

ATTACHMENT 1

Services Provided by Save The Whales For Project Period February 1, 2014-June 30, 2014

Item

Description

Budget

Program

Director

Program coordination with MRSWMP & MRWPCA and participation

in aspects of all program tasks.

$86 x 531hrs

45,666

Project Meetings with new MRSWMP PM, Local & Regional

Meetings (above the MRSWMP monthly meetings):

$86 x 30hrs

2,580

Marine

Ecologist/

Educator

Hands-on programs for grades

K-3(12 programs) and grades 4-12 (24 programs), contact, coordinate

and present programs, collect student and teacher evaluations for

reporting: 36 programs

$65 x 160hrs

10,400

School

Assembly/ and

or Teacher

Workshop

Sea Turtle/Marine Debris Assembly with partner MRWMD, teacher

workshop with Ocean Guardian school.

1,600

Public Events Seven days of public events to engage the public and collect public

surveys for CBSM.

$65 x 80hrs=5,200

5,200

CSUMB

Service

Students to

assist with

events,

stenciling,

CBSM surveys

10 students x 30 hrs. each = 300 volunteer hours to support the

existing permit tasks and the new tasks. Value of volunteer hours:

*$24.75 in California x 300 hrs=$7,425 * Source: Independent Sector: http://independentsector.org/volunteer_time

$0

Storm Drain

Decal

Assistant

For Community Stencil Days

$20 x 30 hrs.

600

Tabulate

Surveys

Tabulate student, public and intercept survey responses: $20 x 30 hrs

600

GPS/GIS Pilot

Project

Mapping

In the county as a pilot on 12 storm drain inlets to be stenciled, GPS

and then GIS mapped

$35 x16 hrs.

560

Social Media Facebook page for montereysea & upkeep, to include prompts to tie-in

with storm water pollution prevention

20hrs x $30

600

OWOW

Events,

labeling of

POP Products

in stores

Upkeep of OSH and Home Depot sites & coordinate/conduct events

in-store.

$86 x 40 hrs.

3,440

CBSM

Intercept

Surveys for

targeted POC

Develop surveys, implement and refine as needed in 5 months

$60 x 70hrs

4,200

Restaurant $30 x 25hrs 750

A-4

Bilingual

Outreach

Tourist

Outreach

$25 x 20hrs 500

LID Regional

Brochure

Subcontract: with local professional

$85 x 50hrs

4,250

Construction

Workshop

Subcontract: Workshop plus targeted educational materials 3,967

Sustainable

Living Tour

Event

Donation to assist their event 2,500

LID Workshop

for the public

Subcontract: CSUMB Return of The Natives 5,000

Contingency

Fund

Changes to Program elements in the transition from old to new permit

(Website upkeep, Coastal Clean Up contributions, event registration

fees, etc.)

5,250

Total

Personnel

97,663

* Source: Independent Sector: http://independentsector.org/volunteer_time

A-5

ATTACHMENT 2

Media/Printing/Advertising Costs February1, 2014-June 30, 2014

$6,700 Printing Costs Pre-and post surveys, intercept surveys, storm drain posters, Monterey Bay Begins (English & Spanish), Trash 101,

coloring books, LID brochures, event flyers, other brochures/materials as needed

$3,765 English & Spanish TV Ads/Radio Ads

Some TV ads already purchased in the July-Sept 2013. With partners in SCruz county area allows us to

purchase a block of ads at a better price. We air the storm water ads on the four TV stations (KCBA, KION,

CW, Telemundo).

$5,390 Print ads

Storm drain ads in Spanish paper La Ganga, The Weekly, Pine Cone, etc.

Total Estimated Advertising Cost: $15,855

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AGENDA ITEM: 7 – A

AGENDA TITLE: BUDGET/PERSONNEL COMMITTEE

Consent ( ) Action ( X ) Informational ( )


Phone: 372-3367 OR 422-1001


The General Manager and Legal Counsel met with the Budget/Personnel Committee on Friday, January 10, 2014 on the following agenda items:

PUBLIC COMMENTS

1. APPROVE AUGUST 9, 2013 BPC MINUTES

2. UPDATE ON FY 2014/2015 BUDGET RATE STUDY ANALYSIS

3. CONSIDER AWARD OF CONTRACT FOR INFORMATION TECHNOLOGY AND SCADA MASTER PLAN

4. CONSIDER AWARD OF CONTRACT FOR OCEAN OUTFALL INSPECTION AND MAINTENANCE

5. CONSIDER RECRUITMENT PROCESS FOR DIRECTOR OF ADMINISTRATIVE SERVICES POSITION (Item continued to a future meeting)

6. CONSIDER CLASSIFICATION AND SALARY EQUITY ADJUSTMENTS (Item continued to a future meeting)

7. COMMITTEE MEMBER COMMENTS


FUNDING SOURCE: N/A

BUDGET RECAP: N/A


Page 2




ALTERNATIVES: N/A

COMMITTEE REVIEW AND

ACTION: N/A

MANAGER RECOMMENDATION: Recommend approval.

ATTACHMENTS: 1. January 10, 2014 Draft BPC Minutes

RECOMMENDED

MOTION:

Receive and Approve Budget/Personnel Committee recommendation(s), as follows:

That the Board approve a contract with Kennedy-Jenks Engineers in the amount of $229,020 to complete the IT and SCADA Master Plan

That the Board approve the withdrawal of the previously offered contract to Sea Engineering Inc. and award the contract to Ballard Diving & Salvage in the amount of $99,700.

U:\BETTY\Board Agendas\Routine Agenda Items\2014\BPC 1-10-14 Meeting Transmittal.doc

Joint Powers Authority Member Entities: Boronda County Sanitation District, Castroville Community Services Water District, County of Monterey, Del Rey Oaks, Fort Ord, Marina Coast Water District, Monterey,

Moss Landing County Sanitation District, Pacific Grove, Salinas, Sand City, and Seaside.

C O M M I T T E E M I N U T E S / R E P O R T

BUDGET/PERSONNEL COMMITTEE

Friday, January 10, 2014 12:36 pm to 1:00 pm

5 Harris Court, Building D

Monterey, California

AGENDA: PUBLIC COMMENTS

1. APPROVE AUGUST 9, 2013 BPC MINUTES

2. UPDATE ON FY 2014/2015 BUDGET RATE STUDY ANALYSIS

3. CONSIDER AWARD OF CONTRACT FOR INFORMATION TECHNOLOGY AND SCADA MASTER PLAN

4. CONSIDER AWARD OF CONTRACT FOR OCEAN OUTFALL INSPECTION AND MAINTENANCE

5. CONSIDER RECRUITMENT PROCESS FOR DIRECTOR OF ADMINISTRATIVE SERVICES POSITION (Item continued to a future meeting)

6. CONSIDER CLASSIFICATION AND SALARY EQUITY ADJUSTMENTS (Item continued to a future meeting)

7. COMMITTEE MEMBER COMMENTS

PRESENT: Budget/Personnel Committee

Lou Calcagno, Chair Rudy Fischer Gloria De La Rosa Dave Pendergrass

ABSENT: None

PRESENT: MRWPCA Staff

Keith Israel General Manager

DRAFT

For Board informational purposes only. These minutes will be considered for approval by the Committee at the February 14 BPC meeting.

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Attachment 1 Page 1 of 5

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BUDGET/PERSONNEL COMMITTEE DRAFT January 10, 2014 Page 2 of 5 Rob Wellington Legal Counsel

Brad Hagemann Assistant General Manager

John Tiernan Dir Admin Services/Deputy GM

Jennifer Gonzalez Engineering Supervisor


OTHERS PRESENT: Dennis Allion MRWPCA Board Chair

PUBLIC COMMENTS At 12:37 pm, Chair Calcagno called for Public Comments; none received. 1. APPROVE AUGUST 9, 2013 BPC MINUTES

Chair Allion stated that the August 9, 2013 draft BPC minutes were presented to the BPC for their approval.

ACTION TAKEN: On a motion by Mr. Pendergrass, seconded by Ms. De La Rosa, the Budget/Personnel Committee approved the August 9, 2013 BPC Minutes. 2. UPDATE ON FY 2014/2015 BUDGET RATE STUDY ANALYSIS

Mr. Tiernan provided background to the BPC on the status of the 10-year Capital Improvement Program that had estimated $4M per year for capital improvements. Over the last three years, improvement costs have averaged about $3.3M per year. He noted that a number of important projects have been completed with several being key energy conservation or energy efficient projects. In order to help fund this program, the Board approved a three-year user rate increase of approximately 6% per year, increasing residential rates from $12 per month to $14.30. Mr. Tiernan presented information on the O&M budgets from 2011/12 including budgeted amounts for 2013/14. He reported that staff is currently analyzing and updating the Capital Improvement Program for the next three to five years with our rate model consultants to determine if additional funding will be necessary. The expense items being studied include capital needs, operation and maintenance cost increases, labor negotiations, equipment replacement needs, revenue sources and flow projects, and the debt covenant requirements. Mr. Hagemann added that the existing two-year MOU expires June 2014. He added that wages and benefits have been very flat and some retirements are forecasted for the coming year.

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BUDGET/PERSONNEL COMMITTEE DRAFT January 10, 2014 Page 3 of 5

Mr. Tiernan stated that staff continues to be diligent in reviewing all expenses in order to keep costs in line; however, it is likely we may need additional funding for future fiscal years. If so, the Board will have to consider a Prop 218 process. At this time, Mr. Tiernan indicated this is an informational item to ensure the Committee and Board that staff is monitoring our financial situation and will be able to make recommendations to the Board in the near future. Mr. Fisher asked about the Prop 218 notification, and Mr. Tiernan explained that when a rate increase is proposed there is an announcement to the general public as users have the right to protest fee increases. Mr. Wellington added that the sewer fees are property-related fees and delinquencies are filed annually with the County Tax Office.

Information only – No action needed. 3. CONSIDER AWARD OF CONTRACT FOR INFORMATION TECHNOLOGY

AND SCADA MASTER PLAN Ms. Gonzalez explained that SCADA (Supervisory Control and Data Acquisition) is a supervisory computer system that allows control and monitoring of alarms remotely. The Agency employs SCADA to monitor and operate areas of the Regional Treatment Plant (RTP), ten Agency-owned pump stations, SVRP, SRDF, and CSIP from the control room at the Regional Treatment Plant (RTP). This system ensures a smooth operation of all our systems, minimizes call outs to staff during evening and weekend shifts, and focuses the limited staff resources to prioritized areas that need attention. Ms. Gonzalez stated that the current system is 23 years old and there have been huge changes in the computer industry in both hardware and software platforms and capabilities. This fiscal year, a Capital Improvement Project entitled RTP SCADA Upgrades Phase 1 was funded as the first phase in a multi-year implementation project to upgrade existing programs and to implement additions to the SCADA system that will update it and make it more efficient and robust. She explained that the purpose of the project is to address the following:

Assess our existing system

Establish goals and metrics for our future system

Develop a recommended implementation plan

To use the final IT and SCADA Master Plan for developing future budgets and implementation over the next 5-10 years.

Staff received three proposals for developing the IT and SCADA Master Plan and staff members unanimously chose Kennedy-Jenks Engineers to complete the project in the amount of $229,020. Kennedy-Jenks Engineers anticipates having

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the Master Plan completed by June 2014. Staff will bring the Master Plan to the Board for information purposes once it is completed.

ACTION TAKEN: On a motion by Ms. De La Rosa, seconded by Mr. Fischer, the Budget/Personnel Committee recommends that the Board approve a contract with Kennedy-Jenks Engineers in the amount of $229,020 to complete the IT and SCADA Master Plan. 4. CONSIDER AWARD OF CONTRACT FOR OCEAN OUTFALL INSPECTION

AND MAINTENANCE Ms. Gonzalez stated that this contract had previously been awarded by the Board on August 26, 2013 to Sea Engineering, Inc. of Santa Cruz. She explained that for two months, staff attempted to have Sea Engineering submit required insurance paperwork and to schedule the work without success. On November 19, Sea Engineering informed staff that they are no longer interested in doing the work and not able to perform the contract. Staff contacted the second and only other firm that submitted a proposal, Ballard Diving & Salvage of Vancouver, Washington, to discuss their proposal. They indicated that they are available to do the work before the end of the fiscal year. The Agency’s NPDES Permit requires an annual visual inspection to ensure that there are no leaks in the outfall line. Annually, a dye test is conducted including an inspection by helicopter to ensure that the dye surfaces at the end of the outfall and nowhere else. Every five years the Agency contracts with an underwater diving firm for physical inspection and maintenance of the Ocean Outfall line. Fall 2008 was the last time an underwater inspection was performed on the outfall. Five years ago this work cost the Agency $76,000. The original cost proposed by Sea Engineering was anticipated to be approximately $57,075, plus contingencies. The cost for Ballard Diving & Salvage is anticipated to be $99,700 including mobilization, two days of inspection, one day of maintenance, demobilization and completion of the final report. Staff speculates that Sea Engineering has declined to do the work at least in part because their cost proposal was too low. Ms. Gonzalez stated that this project was budgeted for $100,000 with funds available within the RTP and SVRP budgets.

ACTION TAKEN: On a motion by Mr. Fischer, seconded by Mr. Pendergrass, the Budget/Personnel Committee recommends that the Board approve the withdrawal of the previously offered contract to Sea Engineering Inc. and award the contract to Ballard Diving & Salvage in the amount of $99,700.

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5. CONSIDER RECRUITMENT PROCESS FOR DIRECTOR OF

ADMINISTRATIVE SERVICES POSITION Mr. Israel stated that more information was needed before this item could be considered by the BPC; and so, this item will be considered at a future meeting.

6. CONSIDER CLASSIFICATION AND SALARY EQUITY ADJUSTMENTS Mr. Israel stated that more information was needed before this item could be considered by the BPC; and so, this item will be considered at a future meeting.

7. COMMITTEE MEMBER COMMENTS No comments received.

With no further business, Chair Calcagno adjourned the meeting at 1:00 pm to the next scheduled Budget/Personnel Committee meeting at 12:30 pm on February 14. U:\BETTY\BOARD COMMITTEES\BUDGET-PERSONNEL COMMITTEE\2014\January\BPC Minutes Draft 1-10-14.doc

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Page 1





AGENDA ITEM: 7 – B

AGENDA TITLE: RECYCLED WATER COMMITTEE

Consent ( ) Action ( X ) Informational ( )


Phone: 372-3367 OR 422-1001


The General Manager and Legal Counsel met with the Recycled Water Committee on

Thursday, January 16, 2014, on the following agenda items:

PUBLIC COMMENTS

1. APPROVE NOVEMBER 14, 2013 RWC MINUTES

2. UPDATE ON CPUC WATER PROCEEDINGS (A.12-04-019), MONTEREY PENINSULA REGIONAL WATER AUTHORITY, AND TECHNICAL ADVISORY COMMITTEE

3. UPDATE ON THE GROUNDWATER REPLENISHMENT (GWR) PROJECT AND URBAN RECLAMATION PROJECTS

4. RECOMMEND MID-YEAR GWR BUDGET ADJUSTMENT

5. COMMITTEE MEMBER COMMENTS/REPORTS

6. RECESS TO CLOSED SESSION A. Conference with Legal Counsel – Potential Litigation (Arbitration)

Pursuant to Government code 54956.9 (c)


7. POSSIBLE ACTION ON CLOSED SESSION ITEMS


FUNDING SOURCE: N/A

Page 2




BUDGET RECAP: N/A


ALTERNATIVES: N/A


ACTION: N/A

MANAGER

RECOMMENDATION: Recommend approval.

ATTACHMENTS: 1. January 16, 2014 Draft RWC Minutes

2. November 4, 2013 MPRWA TAC Meeting Minutes

3. December 9, 2013 MPRWA TAC Special Meeting

Agenda and Minutes

4. December 9, 2013 MPRWA Special Meeting

Agenda and Minutes

5. December 17, 2013 Assembly Committee on Water,

Parks and Wildlife Agenda

6. January 6, 2014 MPRWA TAC Meeting Agenda

7. January 9, 2014 MPRWA Meeting Agenda

8. Monitoring Well Construction, Ordinance, Core

Samples, and Repaired Bike Path photo

9. MRWPCA Proposed GWR Project Phasing

10. George Tchobanoglous (IAP) touring pilot facilities

and given pilot facility results photo

11. Pilot Facilities Tour by CDPH photo

RECOMMENDED MOTION: Receive and Approve Recycled Water Committee

recommendation(s), as follows:

That the Board approve the proposed mid-year budget increase by an amount not to exceed $1,557,714 subject to MPWMD consensus approval and reimbursement per our cost sharing provisions.

Joint Powers Authority Member Entities: Boronda County Sanitation District, Castroville Community Services Water District, County of Monterey, Del Rey Oaks, Fort Ord, Marina Coast Water District, Monterey,

Moss Landing County Sanitation District, Pacific Grove, Salinas, Sand City, and Seaside.

C O M M I T T E E M I N U T E S / R E P O R T

RECYCLED WATER COMMITTEE

Thursday, January 16, 2014 3:00 pm to 4:36 pm

5 Harris Court, Building D Monterey, California

AGENDA:

PUBLIC COMMENTS (On matters not listed on the agenda):

1. APPROVE NOVEMBER 14, 2013 RWC MINUTES

2. UPDATE ON CPUC WATER PROCEEDINGS (A.12-04-019), MONTEREY PENINSULA REGIONAL WATER AUTHORITY, AND TECHNICAL ADVISORY COMMITTEE

3. UPDATE ON THE GROUNDWATER REPLENISHMENT (GWR) PROJECT AND URBAN RECLAMATION PROJECTS

4. RECOMMEND MID-YEAR GWR BUDGET ADJUSTMENT

5. COMMITTEE MEMBER COMMENTS/REPORTS

6. RECESS TO CLOSED SESSION

A. Conference with Legal Counsel – Potential Litigation (Arbitration) Pursuant to Government Code 54956.9 (c)


7. POSSIBLE ACTION ON CLOSED SESSION ITEMS

PRESENT: Recycled Water Committee:

Dennis Allion, Chair Libby Downey Dave Pendergrass Ralph Rubio

Ron Stefani

DRAFT

For Board informational purposes only. These Minutes will be considered for approval by the Committee at the February

20 RWC meeting.

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Minutes/Report RECYCLED WATER COMMITTEE DRAFT January 16, 2014 Page 2 of 6 ABSENT: None

PRESENT: MRWPCA Staff: Keith Israel General Manager

Rob Wellington Legal Counsel Bob Holden Principal Engineer John Tiernan Director of Admin Services/Deputy GM Chayito Ibarra Executive Assistant

OTHERS PRESENT: Tom Reeves – City of Monterey

David Chardavoyne – MCWRA

David J. Stoldt – MPWMD

Larry Hampson – MPWMD

Rick Riedl – City of Seaside

PUBLIC COMMENTS: At 3:00 pm, Chair Allion called for Public Comments Mr. Wellington stated that a new Brown Act law passed, effective January 1, 2014, that requires every vote taken by a Legislative Body in an open meeting be announced so it can be determined how the parties voted. He noted that in the past, this was only required for teleconference meetings and when announcing a vote out of closed session. Mr. Wellington stated that to fulfill this requirement the Chair can call for a roll call vote or state that the matter passed unanimously, or when a member votes no, he can say “the motion passes 4-1” and state the name of the member who voted no. 1. APPROVE NOVEMBER 14, 2013 RWC MINUTES

Chair Allion stated that the November 14, 2013 draft RWC minutes are presented to the Committee for their approval.

ACTION TAKEN: On a motion by Mr. Pendergrass, seconded by Mr. Stefani, the Recycled Water Committee unanimously approved the November 14, 2013 RWC Minutes. 2. UPDATE ON CPUC WATER PROCEEDINGS (A.12-04-019), MONTEREY

PENINSULA REGIONAL WATER AUTHORITY, AND TECHNICAL ADVISORY COMMITTEE Mr. Israel stated that copies of agendas for the MPRWA and TAC meetings have been provided to the RWC. He noted that the agenda for the December 17

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Minutes/Report RECYCLED WATER COMMITTEE DRAFT January 16, 2014 Page 3 of 6

Assembly Committee on Water, Parks and Wildlife which held an informational hearing series on the need for a 2014 water bond is also provided. Mr. Israel also reported that the Joint Outreach Committee is planning a trip to Orange County for hospitality leaders to see the replenishment facility and meet with OC hospitality and Chamber representatives. Mr. Pendergrass agreed that this trip was important and also stated that it is crucial to get the costs of the GWR Project firmed up. Mr. Israel added that there seems to be opportunities to reduce some project costs, and added that there are costs to the desal project that have not yet been addressed. Mr. Israel also reported that the Water Quality and Ops Committee met this morning and had the largest number of growers present. They are very concerned about the drought conditions and seem supportive of Salinas sending their ag wash water to the RTP on an interim basis. Chair Allion added the importance of having the GWR Project move forward with the grower’s cooperation.

Information only – no action needed. 3. UPDATE ON THE GROUNDWATER REPLENISHMENT (GWR) PROJECT AND

URBAN RECLAMATION PROJECTS A. Schedule – Mr. Holden summarized the project activity that was completed during the months of November and December:

Completed pilot treatment equipment installation and start-up

Running treatment pilot to obtain data

Provided requested data to the Independent Advisory Panel (IAP)

Obtained a well drilling rig and drilled the Monitoring Well

Continued negotiations with MCWRA, MCWD, and City of Salinas

Public Outreach consultants met with MPWMD and MPRWA staff to develop an Outreach Plan

Mr. Holden reported on the recent/upcoming events in January:

Provided a tour and thorough update to George Tchobanoglous, Chair of IAP

Provided a pilot plant tour to the California Department of Public Health

Received final IAP report for the first meeting held in October 2013

Completed draft Feasibility Study and Facilities Plan

Developed monitoring well, began obtaining water samples and analysis of extracted soil samples.

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To Mr. Pendergrass’ question, Mr. Holden described where the drilling took place. He also reported on meetings in Sacramento with the State Revolving Loan and the Bureau of Reclamation (BOR) that were very positive. There is the potential for a BOR grant for the GWR Project. Additionally there was discussion about Bureau funding of a study that would include the Carmel River Basin, Salinas River, parts of San Luis Obispo County and the Paso Robles groundwater basin. Mr. Hampson, MPWMD, provided additional information about the proposed study.

Mr. Holden reported on the following critical events:

Source Water Agreements: Criterion #3 states that all source water agreements are projected to be in place by June 2014, which suggests that the “term sheets” are needed in a few months for legal review and Board approvals. Agreement with MCWD: An agreement with MCWD for use of their pipeline for product water transportation could save time and expenses compared with feasibility CEQA studies and design for other alignments. Project Concept Report: IAP believes the easiest way to meet Criterion #4 by the September 30, 2014 anticipated date is by preparing a project concept report similar to what the City of San Diego did in 2012. Staff will prepare the document and submit it to the CDPH by March 31, 2014. A mid-year budget correction is necessary for this and other concerns.


B. Expenditures – Mr. Holden provided the Urban Reclamation projects expenditures with their approved budgets. He stated that this would be discussed further on the next agenda item regarding the mid-year GWR budget adjustment.

Information only – no action needed. C. GWR Roadmap – Staff received input at the September 30 Board meeting on the Roadmap. Staff will provide an updated Roadmap for further discussion at the February Board meeting.


Public Comments: Mr. Stoldt, MPWMD General Manager, stated that he coordinated discussions with Mr. Israel and the mid-year budget adjustment being presented to the RWC represents a 25% increase for the current fiscal year. He stated that two cost items, externalities study ($80K) and water rights study ($90K), should be included in the proposed budget adjustment. Mr. Stoldt stated

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that other issues that need to be resolved before the MPWMD Administrative Committee meeting on Tuesday is what offers have been made to the growers, whether a component of capital cost will be attributable to the CSIP, and identification of any Prop 218 issues. He stated that the District cannot expend project funding for activities outside the district area; and if so, the District will need a resolution on how the MRWPCA will pay those costs. Mr. Israel stated that he is not aware of any specific proposals that would create concerns. Mr. Holden also confirmed that no project money is being spent to enhance the growers’ amount of water.

4. RECOMMEND MID-YEAR GWR BUDGET ADJUSTMENT Mr. Holden stated that the current GWR budget was approved by the Board on June 24, 2013. At that same meeting, most of the initial contracts for GWR were approved. Since that time, work has increased steadily with major increases with the start of the pilot treatment facilities and drilling the monitoring well. Several issues have arisen after the budget was finalized. During the June 2013 budget preparation, the settlement agreement criteria had not been finalized. And we had not received input from the Independent Advisory Panel (IAP) and we were expecting CPUC approval of GWR in December 2014. These resulting changes have resulted in extra work. Each budget increase that Mr. Holden presented to the RWC has a brief comment to explain the reason for the increase. Mr. Holden explained to the RWC that much of this work can be performed in fiscal year 2014/2015, but a substantial portion (about 75%) would be completed this fiscal year. He added that this budget increase has been discussed with MPWMD staff and they are currently reviewing the spreadsheet information. Mr. Israel added that these additions are also warranted in order to expedite the project. Some discussion continued regarding some of the details of the work and Mr. Holden indicated that staff would continue to coordinate all phases of the project with the Project Team. Mr. Israel stated that after adding the $170K cost of both the externality and water rights studies, requested by the MPWMD, the new budget increase request is $1,557,714. (Note: See attached budget summary and breakdown)

ACTION TAKEN: On a motion by Mr. Rubio, seconded by Mr. Stefani, the RWC recommends the Board approve the proposed mid-year GWR budget increase

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Minutes/Report RECYCLED WATER COMMITTEE DRAFT January 16, 2014 Page 6 of 6 by an amount not to exceed $1,557,714 subject to MPWMD consensus approval and reimbursement per our cost-sharing provisions.

5. COMMITTEE MEMBER COMMENTS/REPORTS No comments received.

[Chair Allion adjourned Open Session at 4:05 pm and commenced Closed Session. 6. RECESS TO CLOSED SESSION

A. Conference with Legal Counsel – Potential Litigation (Arbitration) (Pursuant to Govt. Code §54956.9 (c))

1. Initiation of Litigation (Arbitration) Based on Existing Facts and Circumstances (Dispute under Third Amendment of Agreement with MCWRA): One Case

[Chair Allion adjourned Closed Session at 4:35 pm, and reconvened Open Session.] 7. POSSIBLE ACTION ON CLOSED SESSION ITEMS

Legal Counsel reported that regarding the agenda item listed above, the RW Committee received information – no action was taken.

At 4:36 pm, with no further business, Chair Allion adjourned the Recycled Water Committee meeting to the next regularly scheduled Recycled Water Committee meeting on February 20, 2014 at 3:00 pm. U:\BETTY\BOARD COMMITTEES\RECYCLED WATER COMMITTEE\2013\November\RWC draft minutes 11-14-13.doc

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New Budget

Expenses Approved Budget Requested Increase New Budget

CEQA & Technical Support 1,292,430 73,000 1,365,430

Technical/Consultants 1,941,388 946,714 2,888,102

Pilot & Laboratory 216,182 103,000 319,182

Legal 250,000 115,000 365,000

Internal Labor 300,000 175,000 475,000

Public Outreach 80,000 65,000 145,000

Totals 4,080,000 1,477,714 5,557,714

New Budget Breakdown

Expenses New Budget Grants MPWMD MRWPCA

CEQA 1,365,430 0 1,024,073 341,358

Technical 2,888,102 224,674 1,997,571 665,857

Pilot & Lab 319,182 0 239,387 79,796

Legal 365,000 0 273,750 91,250

Internal Labor 475,000 0 356,250 118,750

Public Outreach 145,000 0 108,750 36,250

Totals 5,557,714 224,674 3,999,780 1,333,260

Mid-Year GWR Budget Adjustment

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Monitoring Well Installation Dec 16 – 20, 2013

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MRWPCA Proposed Groundwater Replenishment Project Phasing

F/F CEQA Technical

2015 2014 2013 2016

F/F CEQA Technical

REGULATORY PERMITTING &

ENGINEERING REPORT

REGULATORY PERMITTING CDPH/SWRCB

Construction

REGULATORY PERMITTING CDPH/SWRCB

Updated 1/2/14

PILOT PLANT & WELL TESTING

EIR Scoping: Project

Understanding, Notice of

Preparation, and

Public Meeting Admin Draft Facility Plan

Final Facilities Plan Report

Start Up

CPUC Hearings & Workshops

Dec. 2016

Water Quality Sampling & Shunt Tests

Public Review of Draft EIR

Respond to Comments

Product Water Conveyance,

Injection Well Design, Siting

Source Water Rights & Purchase

Agreement

Final EIR

Certify EIR and Approve GWR

Facility Design

Mobilization & Site Retrofits

IAP Meetings

SRF & Title XVI

Funding

Coordination

Internal Draft Facilities Plan & Feasibility Study

Reports

Technical

Reports for

Admin Draft

EIR

Facility Testing

Dec. 2014

Pilot Test Start & Monitoring

Well Install

Outreach

Meetings

Internal Draft Facilities Plan &

Technical Reports and Admin Draft

EIR Preparation

2nd Admin/ Screen-

check Draft EIR Prep

Public Review Draft

EIR Prep

Product Water Conveyance,

Injection Well Easements and

Design Refinements

Scoping Report

Technical Team Prepares

Conceptual Design

Information

•Source Water

•Treatment

•Product Water Conveyance

•Groundwater Injection

•Cal Am Distribution

Project Description & Alternatives

•Source Water •Treatment •Product Water

Conveyance •Groundwater

Injection •Cal Am

Distribution

Background Development & Investigations

Alternative Analysis Report

SRF & Title XVI Applications

Final Feasibility Study Report

RFP for Design & Build

CPUC Determination

Construction

July 2015

CPUC Settlement

Hearings

Facilities & Feasibility Reports Facilities & Feasibility Reports

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Independent Advisory

Panel Update Jan 3, 2014

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CDPH Tour & Update

Jan 9, 2014

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Page 1






AGENDA TITLE: CONSIDER APPROVING AMENDMENT TO MRWPCA -

MPWMD GWR COST SHARING AGREEMENT



Phone: (831) 372-3367 or (831) 422-1001

DEPARTMENT SUMMARY AND REQUESTED BOARD ACTION: A cost sharing agreement for the Groundwater Replenishment (GWR) Project between MRWPCA and MPWMD was entered into on May 20, 2013 (Attachment 2). MPWMD is requesting that Amendment 1 (Attachment 1) be approved by the Board to ensure that if in the future GWR Project facilities funded under the Cost Sharing Agreement provide benefits or services to entities outside Cal Am’s Monterey District the actual costs of those benefits or services shall be charged for and reimbursed back to MRWPCA and MPWMD per the Cost Sharing Agreement.


FUNDING SOURCE:

BUDGET RECAP: Total Estimated Cost: $

Amt Expended to Date: $

Amt Budgeted FY 13/14: $


New Revenue: $0

Revenue Impact: $0

New Personnel? NO

Page 2





PRIOR BOARD

ACTIONS:

ALTERNATIVES: N/A

COMMITTEE REVIEW

AND ACTION: N/A

MANAGER


ATTACHMENTS: 1. Amendment 1 to MRWPCA – MPWMD GWR Cost

Sharing Agreement

2. MRWPCA-MPWMD GWR Cost Sharing Agreement

RECOMMENDED

MOTION: Approve Amendment 1 to MRWPCA-MPWMD Groundwater

Replenishment Project Cost Sharing Agreement

U:\BETTY\Board Agendas\Non-Routine Agenda Items\2014\January\Staff report Amendment 1 - Cost Sharing AGreement.doc

AMENDMENT 1

MRWPCA-MPWMD

GROUNDWATER REPLENISHMENT PROJECT

COST SHARING AGREEMENT

This Amendment 1 to the Cost Sharing Agreement is entered into as of January __, 2014, by and

between the Monterey Regional Water Pollution Control Agency, a joint powers authority

(“MRWPCA“) and the Monterey Peninsula Water Management District, a California special act

district (“MPWMD”), collectively the “Parties.”

The Parties reaffirm that Section I, “BACKGROUND”, Article C of the Cost Sharing Agreement

states that the Parties believe that an additional increment of water supply should be generated for

the benefit of Cal Am’s Monterey District customers, many of whom are within the service areas of

MPWMD and MRWPCA, by conveying advanced treated wastewater from the MRWPCA to the

Seaside Basin, where it could be injected for storage and subsequent recovery (“GWR Project”).

The Parties also affirm that MPWMD shall pay seventy-five percent (75%) of GWR Project costs,

and MRWPCA shall pay twenty-five percent (25%) of such costs. MRWPCA or MPWMD may

each pursue and receive grants, state revolving fund loans, or other forms of reimbursement from

local, state, or federal sources. All such receipts will be delivered to MRWPCA and credit the

GWR Project ledger as received. Such receipts will be deemed to offset project costs.

The Parties hereby agree that if in the future GWR Project facilities funded under the Cost Sharing

Agreement provide benefits or services to entities outside Cal Am’s Monterey District, the actual

costs of those benefits or services shall be charged for and collected by MRWPCA and such

collected charges shall be proportionately reimbursed (75% & 25%) to MPWMD and MRWPCA.

WHEREFORE, this Amendment 1 to the Cost Sharing Agreement was executed by the parties on

the date first above written.

MRWPCA MONTEREY REGIONAL WATER POLLUTION

CONTROL AGENCY,

By:

Dennis Allion, Board Chair

MRWPCA Board of Directors

MPWMD MONTEREY PENINSULA WATER MANAGEMENT

DISTRICT,

By:

David Potter, Chair

MPWMD Board of Directors

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MRWPCA-MPWMDGROUNDWATER REPLENISFIMENT PROJECT

COST SHARING AGREEMENT

This Cost Sharing Agreement is entered into as of May 20, 2013, by and between theMonterey Regional Water Pollution Control Agency, a joint powers authority (“MRWPCA”) andthe Monterey Peninsula Water Management District, a California special act district (“MPWMD”),collectively the “Parties”, based upon the following facts, intentions and understandings of theParties.

I.BACKGROUND

A. The Agency was formed as a Joint Powers Agency by a Joint Exercise of PowersAgreement for the Monterey Regional Water Pollution Control Agency, effective as of June 29,1979. Member entities formed the Agency in order to seek joint solutions to their wastewatertreatment needs. The Agency owns and operates the Regional Treatment Plant (“RTP”), 25wastewater pump stations, a land and ocean outfall. From the RTP, IVIRWPCA produces tertiarytreated wastewater for agriculture irrigation. MRWPCA could treat waste waters through advancedtreatment to provide for additional reuse.

B. MPWMD was created by the California Legislature in 1977 for the purposes of“conserving and augmenting the supplies by integrated management of ground and surface watersupplies, for control and conservation of storm and wastewater, and for the promotion of the reuseand reclamation of water.” The MPWMD’s specific functions are “management and regulation ofthe use, reuse, reclamation, conservation of water and bond financing of public works projects.” Itis authorized to issue bonds, assess charges for groundwater enhancement facilities, levyassessments on real property and improvements, and “fix, revise, and collect rates and charges forthe services, facilities, or water furnished by it”.

C. The parties believe that an additional increment of water supply should be generatedfor the benefit of Cal Am’s Monterey District customers, many of whom are within the serviceareas of MPWMD and MRWPCA, by conveying advanced treated wastewater from the MRWPCAto the Seaside Basin, where it could be injected for storage and subsequent recovery (“GWRProject”).

D. The Parties and California American Water Company jointly entered into aGroundwater Replenishment Project Planning Term Sheet And Memorandum of Understanding ToNegotiate In Good Faith (“GWR MOU”) on April 20, 2012 to, among other things, enable planningand environmental evaluation of a groundwater replenishment project by the following:

• to commit themselves to evaluate the ways in which a groundwater replenishmentproject could be effectively accomplished;

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• to commit themselves to negotiate in good faith to reach agreement on such aproject, should it be deemed viable;

• for MRWPCA to commit to act as lead agency to achieve CaliforniaEnvironmental Quality Act (“CEQA”) compliance for such a project, should it bedeemed viable;

• for MPWMD to assist MRWPCA in providing the necessary financial support forthe foregoing planning and CEQA compliance activities; and

• to identify non-binding preliminary terms of a GWR project agreement, whichwill assist in focusing the development of a GWR project responsive to theParties’ capabilities and needs.

E. Since 2005, MRWPCA has incurred costs of about $2,698,265 for conceptualplanning for a Groundwater Replenishment Project.

II.AGREEMENT

NOW, THEREFORE, in consideration of the foregoing facts recited and the mutual goalsand objectives contained herein, the Parties agree as follows:

A. Finance

1. Planning and Development Costs DefinedThis Agreement is by its terms limited to sharing of costs of planning and development ofthe GWR Project, incurred beginning April 1, 2012. Examples of those costs include:

a. CEQAb. Feasibility Reviewc. Facilities Planningd. Monitoring Well Construction and Testinge. Pilot Treatment and Pilot Injectionf. Public Outreach

2. Financing of GWR Project Planning and Development CostsThe Parties estimate that the costs described in Section 1., immediately above, will total$6,957,352 as shown in the budget in Appendix A. Beginning FY20 13-14, MPWMD shallpay seventy-five percent (75%) of such costs, and MRWPCA shall pay twenty-five percent(25%) of such costs. Seventy-five percent (75%) of full employee costs (salary and benefits)incurred by MRWPCA for up to two (2) of its employees’ allocable time committed to tasksfalling within the components described in Section 1., immediately above, shall be paid(reimbursed) by MPWMD. Prior to FY20 13-14, such costs are shared fifty percent (50%)by each Party. Other employee costs incurred by either Party and allocable to the GWRProject will be reimbursed from the proceeds of the permanent financing pursuant to anyreimbursement resolution adopted by MPWMD or MRWPCA.

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3. Grants and LoansMRWPCA or MPWMD may each pursue and receive grants, state revolving fund loans, orother forms of reimbursement from local, state, or federal sources. All such receipts will bedelivered to MRWPCA and credit the GWR Project ledger as received. Such receipts willbe deemed to offset project costs.

4. ReimbursementMRWPCA shall invoice MPWMD and MPWMD shall pay, subject to the conditionsdescribed in Section 10.

5. Limited ObligationMPWMD’s financial obligations are limited obligations payable from its Water SupplyCharge. MPWMD will provide a quarterly report to MRWPCA indicating the status ofavailable funds.

B. Ownership

6. System OwnershipMRWPCA shall hold title to all GWR Project facilities to be constructed under thisAgreement.

C. Governance of Agreement

7. Scope of WorkMRWPCA shall be the lead Party for performance and completion of work under thisAgreement. However, the Parties will endeavor to meet regularly to monitor the progress ofwork under this Agreement.

8. GWR Project BudgetsThe Boards of MRWPCA and MPWMD shall approve a joint budget each fiscal year forphases of the GWR Project (“GWR Project Budgets”.) To the extent that additional fundsare required to complete work authorized by this Agreement the Parties will meet to discussappropriate modifications to the GWR Project Budget, and neither Party shall unreasonablyrefuse to modify the GWR Project Budget as necessary to complete work authorized by thisAgreement. MRWPCA shall meet at least quarterly to review the budget and provideMPWMD updates and modifications to the budget on a timely basis.

D. MRWPCA’s Obligations

9. Day-to-Day ManagementMRWPCA shall provide day-to-day management of the work authorized by this Agreement,subject to applicable terms and conditions herein. MRWPCA shall serve as the contractingauthority for the Parties for the GWR Project and, with MPWMD’s concurrence, contractdirectly with all professionals, firms, and outside contractors.

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10. PaymentMRWPCA shall pay for consultants, contractors, and other GWR Project-related costs inaccordance with the terms of this Agreement. MRWPCA shall submit monthly invoices toMPWMD which will include back-up documentation substantiating the GWR Project-related costs incurred by MRWPCA.

11. Purified Water Sales AgreementBefore final design and construction proceeds, MRWPCA shall work jointly with MPWMDto develop a Recycled Water Sales Agreement under which MRWPCA will deliver recycledwater to MPWMD for storage in the Seaside Groundwater Basin. Such agreement willaddress quantity delivered, cost, quality, Watermaster storage and recovery agreement,metering and measurement of flows, invoicing, and other matters.

E. MPWMD’s Obligations

12. Payment of InvoicesMPWMD shall have the right to review and confirm that the invoices submitted by theMRWPCA are in conformance with the terms of this Agreement. Payments will be madewithin 30 days of receipt of invoice. If during the review of invoice MPWMD disputes anypayments as not being in accordance with this Agreement, the MPWMD will notify theMRWPCA within the 30 days to resolve any disputes.

13. Wholesale Water Purchase AgreementBefore final design and construction proceeds, MPWMD shall work jointly with CaliforniaAmerican Water Company to develop a Wholesale Water Purchase Agreement under whichMPWMD will deliver potable water to California American from storage in the SeasideGroundwater Basin. Such agreement will address quantity delivered, cost, minimum annualpurchase amounts, water quality, metering and measurement of flows, invoicing, and othermatters.

F. Term and Termination

14. TermThis Agreement shall remain in force and effect for five years. Before final design andconstruction proceeds, and in no case later than within thirty (30) days after the fourthanniversary of the date of adoption of this Agreement, the Parties shall meet to decidewhether to extend this Agreement. Any extension of this Agreement shall be in writingand on mutually acceptable terms and conditions.

G. Events of Default; Dispute Resolution

15. Event of DefaultThe failure of a Party to comply with any provision of this Agreement that has a materialand adverse effect on the other Party, except to the extent caused by a breach of thisAgreement by the other Party, shall constitute an Event of Default under this Agreement;

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provided, however, that the defaulting Party shall first have a period of thirty (30) daysfollowing receipt of notice from the other Party of such failure to comply to cure suchfailure, or if such cure cannot be effected within such thirty (30) day period, such periodshall extend for a total of one hundred eighty (180) days, so long as the defaulting Party isdiligently trying to cure such failure throughout such period.

16. Dispute ResolutionStaffs of both Parties shall meet and use their best efforts to settle any dispute, claim,question or disagreement (a “Dispute”) arising from or relating to this Agreement. To thatend, staffs of both Parties shall consult and negotiate with each other in good faith and,recognizing their mutual interests, attempt to reach a just and equitable solution satisfactoryto both Parties. If the Parties do not reach such a solution within a period of thirty (30) daysafter the first meeting of the staff regarding a Dispute, then the Parties shall pursue nonbinding mediation to be completed within sixty (60) days after the first meeting of theParties regarding the Dispute. If the Parties do not settle the Dispute within the sixty (60)day period, either Party may pursue any and all available legal and equitable remedies.

H. Miscellaneous.

17. Force MajeureNeither Party shall be deemed to be in default where failure or delay in performance of anyof its obligations (other than payment obligations) under this Agreement is caused by floods,earthquakes, other Acts of God, fires, wars, riots or similar hostilities, actions of legislative,judicial, executive or regulatory government bodies or other cause, without fault and beyondthe reasonable control of such Party. If any such events shall occur, the time for performanceby either Party of any of its obligations hereunder shall be extended by the Parties for theperiod of time that such events prevented such performance. Upon the occurrence of anevent of Force Majeure, the affected Party shall: (i) promptly notify the other Party of suchForce Majeure event, (ii) provide reasonable details relating to such Force Majeure eventand (iii) implement mitigation measures to the extent commercially reasonable.

18. Indemnitiesa. MPWIVID Indemnity. MPWMD shall fully indemnify MRWPCA and its respective

directors, , employees and agents against, and hold completely free and harmlessfrom, any cost, expense, claim, demand, judgment, loss, injury andlor liability ofany kind or nature, including personal or bodily injury, death or property damage(“Losses”), that may arise from (i) any grossly negligent act or omission ofMPWMD related to construction of the GWR Project or (ii) any claim made by aMPWMD employee specifically retained to provide services with respect to thefacilities.

b. MRWPCA Indemnity. MRWPCA shall fully indemnify MPWMD and itsrespective directors, employees and agents against, and hold completely free andharmless from, any Losses, that may arise from (i) any grossly negligent act oromission of MRWPCA related to the GWR Project construction, management,

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operation, maintenance or repair, except for costs, expenses, claims, demands,judgments, losses, injuries andlor liability arising from any grossly negligent act oromission of MPWMD related to construction of the GWR Project or (ii) any claimmade by a MRWPCA employee specifically retained to provide services withrespect to the GWR Project.

19. Insurance/Self InsuranceThe Parties are either insured or self-insured as to any requirements under this Agreement.No policies or bonds are required of either party as to any provisions of this Agreement.

20. NoticesAll notices to MPWMD required or permitted under this Agreement shall be in writing andshall be deemed delivered (i) when delivered in person, (ii) on the third day after mailing, ifmailed, postage prepaid, by registered or certified mail (return receipt requested); (iii) on theday after mailing if sent by a nationally recognized overnight delivery service whichmaintains records of the time, place, and recipient of delivery; (iv) upon receipt of aconfirmed transmission, if sent by telex, telecopy or facsimile transmission; or (v) viaelectronic mail provided the sender’s system is capable of creating a written record of suchnotice and its receipt in each case to the parties at the following addresses or to other suchaddresses as may be furnished in writing by one party to the other:

Monterey Peninsula Water Management District5 Harris Court, Building GMonterey, CA 93940Attention: General Manager

All notices to MRWPCA required or permitted under this Agreement shall be in writing andshall be deemed delivered (i) when delivered in person, (ii) on the third day after mailing, ifmailed, postage prepaid, by registered or certified mail (return receipt requested); (iii) on theday after mailing if sent by a nationally recognized overnight delivery service whichmaintains records of the time, place, and recipient of delivery; (iv) upon receipt of aconfirmed transmission, if sent by telex, telecopy or facsimile transmission; or (v) viaelectronic mail provided the sender’s system is capable of creating a written record of suchnotice and its receipt in each case to the parties at the following addresses or to other suchaddresses as may be furnished in writing by one party to the other:

Monterey Regional Water Pollution Control Agency5 Hams Court, Building DMonterey, CA 93940Attention: General Manager

21. Successors And AssignsThe terms and conditions of this Agreement shall inure to the benefit of and be binding uponthe Parties hereto and their respective heirs, representatives, successors and permittedassigns.

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22. Further Acts and AssurancesThe Pai-ties agree to execute, acknowledge and deliver any and all additional papers,documents and other assurances, and shall perform any and all acts and things reasonablynecessary, in connection with the performance of the obligations hereunder and to carry outthe intent of the Parties.

23. CaptionsThe captions in this Agreement are inserted only as a matter of convenience and referenceand in no way define, limit or describe the scope or intent of this Agreement nor in any wayaffects this Agreement. Words of any gender in this Agreement shall be held to include anyother gender and words in the singular number shall be held to include the plural when thesense so requires.

24. SeverabilityShould it be found that any part of this Agreement is illegal or unenforceable, such part orparts of this Agreement shall be of no force nor effect and this Agreement shall be treated asif such part or parts had not been inserted.

25. Entire AgreementAll previous negotiations had between the Parties hereto andlor their agents orrepresentatives with respect to this Agreement are merged herein and this Agreement alonefully and completely expresses the Parties’ rights and obligations.

26. Modifications In WritingThis Agreement shall not be modified in any manner except by an instrument in writingexecuted by the Parties or their respective successors in interest.

27. InterpretationEach of the Parties hereby waives any provisions of law to the effect that an ambiguity in acontract or agreement should be interpreted against the Party that drafted the contract,agreement or instrument.

28. Governing LawThis Contract shall be governed by and construed according to the laws of California.

29. No Third-Party BeneficiariesNothing in this Agreement is intended to create any third-party beneficiaries to theAgreement, and no person or entity other than the Parties, and the permitted successors andassigns of either of them, shall be authorized to enforce the provisions of this Agreement.

30. AssignmentNeither Party may assign its interest in this Agreement without the prior wntten consent ofthe other Party.

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31. Representation and WarrantiesNo representations or warranties are made or have been relied upon by either Party otherthan those expressly set forth herein, if any.

WHEREFORE, this Cost Sharing Agreement was executed by the parties on the date firstabove written.

MRWPCA MONTEREY REGIONAL WATER POLLUTION

Dennis Allion, Board ChairMRWPCA Board of Directors

MPWMD MONTEREY PENINSULA WATER MANAGEMENTDISTRICT,

MPWMD Board of

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APPENDIX A.

Project Planning and Development Budget

Period Budget Less Grants MPWMD Share MRWPCA ShareApril 1,2012— $332,352 $0 $166,176 $166,176June 30, 2012FY2012-13 $775,000 $75,000 $350,000 $350,000FY2013-14 $3,800,000 $150,000 $2,737,500 $912,500FY 2014-15 $2,050,000 $0 $1,537,500 $512,500Total $6,957,352 $225,000 $4,791,176 $1,941,176

Note: Prior to April 1, 2012 MRWPCA incurred costs of $1,948,238 for GWR conceptual planningactivities.

U:\Arlene\word\201 3\Agreements\FinalGWRCostSharing2Ol 30520.docx

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AGENDA TITLE: RECLAMATION PROJECT STATUS SUMMARY

Consent ( ) Action ( ) Informational ( X )


Phone: 372-3367 OR 422-1001


See attached Reclamation Project Status Summary.

FINANCIAL IMPACT: No ( ) Yes ( X )

FUNDING SOURCE: N/A

BUDGET RECAP: N/A


ALTERNATIVES: N/A


ACTION: N/A

MANAGER

RECOMMENDATION: N/A

ATTACHMENTS: 1. Reclamation Project Status Summary

2. Water Quality and Operations Committee Minutes and Agenda

3. Reclamation Highlights for January and Graphs

4. Water Recycling Tours and Presentations

RECOMMENDED MOTION: None required.

U:\BETTY\Board Agendas\Reclamation\2014\January\Reclamation Xmtl 1-27-2014.doc

SUMMARY OF THE RECYCLED WATER ACTIVITIES January 2014

A. TERTIARY PLANT OPERATIONS 1. Background

Since beginning operation in 1998, approximately 61 billion gallons of recycled water has been produced. Since the early years, annual production has increased from 5,000 acre feet (AF) in 1998 to about 13,300 AF in 2007. During the peak irrigation months (May through August), almost 100% conversion of plant secondary effluent to tertiary occurs. The Spring (March and April) and Fall (September and October) periods usually require only moderate demand for water. The plant is typically shut down November through February each year.

2. 2003 Operations Tertiary production started early in the Spring. Initially, irrigation demand and plant production varied depending upon rainfall and wind. Then, for about five months, plant production was at full capacity. Starting in late September, water demand dropped as the irrigation season closed. Through this year, the quality of the recycled water product continued to be excellent (see attached graphs). Due to the rainfall, the plant shut down in early November.

3. 2004 Operations

The tertiary plant started up with limited operations the week of February 13, and ran for five days. However, because of rain, the plant shut down until early March. The plant re-started on March 9, and ran continuously since then with plant flows operating at the maximum production rate of about 20+ MGD for most of the year. However, with the early season precipitation, the SVRP shut down on October 20, instead of the usual time in early November.

4. 2005 Operations With the wet Spring of 2005, the tertiary plant only ran for a few days in mid-March. However, because of continued rain, full and ongoing start up did not occur until April 19. After that time, plant production was generally at full capacity. However, with cooler weather and precipitation, the plant shut down in early November. Calendar year 2005 marked the eighth year of successful recycled water operation.

5. 2006 Operations 2006 was the ninth year of reclamation operations. Initially, because of generally dry weather during the early winter, we planned to start up the reclamation plant in late February/early March. However, February, March and April were much wetter than normal. Thus, start up began in mid-April and we

SUMMARY January 2014 Page 2

continued at about full production after that. Depending upon weather conditions, the Reclamation Plant typically shuts down by the end of October due to reduced irrigation demand. However, this year, the plant continued operating through mid-November.

6. 2007 Operations 2007 was the tenth year of recycled water operations. Because of a dry January and moderate irrigation demand, the plant started up at the end of January 2007. Water production was low until mid-March, due to the weather. The plant ran near capacity for most of the irrigation season to meet demand; however, with precipitation in early October and the end of the primary growing season, the plant was shut down at the end of October.

7. 2008 Operations The plant started up at low flows in late February 2008. To prepare for the 2008 irrigation season, sand was removed from the bottom of the storage pond which should keep coliform levels low in the pond during the peak summer irrigation period. March plant output increased due to increased irrigation demand and record production was recorded for the March-April production period. Because of warmer than normal weather, the plant shut down mid-December.

8. 2009 Operations

Because of warmer and dryer weather than normal during our 12th year of operation, the plant had limited operation in January 2009. With the February precipitation, the plant didn’t restart until mid-March. Since then, irrigation demand picked up dramatically and we were at maximum production from April through August. In September demand declined somewhat due to reduced cropping plans. And, with the big rain in mid October, the plant shut down for the rest of the season.

9. 2010 Operations A. RECLAMATION TREATMENT PLANT (SVRP) Significant rain was welcomed the later part of January and all of February. Because of this, the reclamation plant did not start up until late March. Thereafter, the plant was up and down during most of April. Since early May, the plant was fully operational and performed well. SVRP production started to decline in October with end of operations in mid-November due to rain.

B. INFLATABLE DAM (SRDF) The Salinas Valley Water Project started up in later part of April 2010. River water is now pumped (and disinfected) and mixed with recycled water in the CSIP storage pond. This additional water project has worked well. Recycled water production continued at maximum capacity through early October. On


October 18, 2010 river water pumping was stopped for the season. The inflatable dam was lowered in mid-November until Spring 2011, per fisheries service requirements.

10. 2011 Operations A. RECLAMATION TREATMENT PLANT (SVRP) Due to dry weather at the beginning of the year, the SVRP started up in late January for a number of days and then shut down due to an extended period of precipitation. This was the earliest beginning of the irrigation season and SVRP operation. Then, because of ongoing wet weather, the plant was down for much of February. In March, the facility started up again for long- term operations, and peak irrigation production demand has continued since then. Demand dropped in early October due to cooler fall temperatures and precipitation. Shut down occurred in early November. B. INFLATABLE DAM (SRDF) Since late last April, the inflatable dam was in service to coincide with peak irrigation demand. During September and October, repairs to the hole in the river bank along with improvements to the rubber dam were completed. It is now ready for next year’s operation.

11. 2012 Operations Irrigation demand was high during most of January due to dry conditions. However, the SVRP was down due to annual maintenance and chlorine facility repairs. SVRP started up on February 2, and was mostly running about half capacity through much of April. After that began the typical “summer” irrigation period with the SVRP in full output. Starting in mid-September water demand has started to drop because of reduced irrigation needs. The inflatable dam has been in operation this summer in accordance with the MCWRA permit. However, inflatable dam pumping ended the third week of October. Partial SVRP operation continued through part of November.

12. 2013 Operations The SVRP completed its normal off season maintenance work and it started up on February 11, 2013 to meet limited grower water demands. Flows increased through May, due to dry weather conditions and irrigation demand. Maximum summer irrigation demand has now reduced. Seasonal plant shutdown could occur by the end of November or early December.

13. 2014 Operations With the lack of rain over the last few months, the SVRP started operation early this year in January.


B. WATER QUALITY AND OPERATIONS AND GROWER COMMITTEE MEETINGS The last Water Quality and Operations Committee regular meeting was held on January 16, 2014. The last Annual Growers’ Meeting was held on February 19, 2009 at the MRWPCA Regional Treatment Plant (RTP). No Growers’ Meeting was held in 2010, 2011, or 2012. The next regular meeting of Water Quality and Operations Committee is scheduled for February 20, 2014.

C. SALINAS VALLEY ACTIVITIES As the largest customer to MRWPCA, the Agency has been working with the City of Salinas personnel on a number of items as it pertains to addressing current and future issues facing the transmission and treatment of wastewater generated by the City.

Sent out notices for a Request for Proposals regarding the Salinas Pump Station Capacity Enhancements Programmatic Environmental Review Documents. These documents will analyze the environmental impacts associated with the various alternatives for improving the pump station capacity.

Submitted a technical report to the City staff on the water quality parameters and daily flows into the Industrial Waste Treatment Facility. The report highlighted peak hourly flows into the facility, as well as conducted hourly water quality samples for a typical in-season weekday and weekend.

Met with City staff to discuss possible projects to be submitted as part of the Greater Monterey County Integrated Regional Water Management Plan.

D. JOINT MOUs In 2009 and 2010 a Special MRWPCA Board/Ad Hoc Committee (including Board Members from MCWD and MCWRA) met and completed the RUWAP and other regional water project agreements. Four MOU’s with our Agency, MCWD and MRWCPA Boards were to encourage development of projects to implement water solutions for the community. A joint brine outfall agreement with MCWD was approved by the MCWD and MRWPCA Boards in January 2010. There has always been positive public agreement about the value of using recycled water and beginning in 2011 there have been efforts made with MPWMD and Cal Am to bring this resource to the Monterey Peninsula. In early 2012, a MOU between these parties was completed and work continues to develop a criteria that will result in a project that includes a desal facility, aquifer storage and recovery enhancements and replenishment of the Seaside Groundwater Basin to meet the adjudication imposed as a result of the overdraft of the basin for water supplies to the Monterey Peninsula communities.


E. GROUNDWATER REPLENISHMENT PROJECT Since 2004, staff has been exploring opportunities for a Groundwater Replenishment Project for the Seaside Groundwater Basin. The project would consist of a water purification facility at the Regional Treatment Plant, distribution pipelines and injection wells. An update of the project description was prepared as a long-term component for the Regional Water Plan in July 2008. Public outreach provided by Lois Humphreys of TRG and Associates and general engineering and planning assistance by Camp, Dresser and McKee (CDM) resulted in a coordination and kickoff meeting of all consultants held in February 2006. The Recycled Water Committee and Board have continually monitored Scopes of Work updates and progress on these project tasks. Trips that included MRWPCA Board members, staff, and local policy makers were arranged to see Orange County replenishment operations. Latest groups to participate in tours to Orange County Replenishment System facility included our new Board members, partner agency leaders and public officials in April 2013 These trips resulted in very positive reinforcement for this Agency to continue to pursue the GWR project. In March 2008, the Seaside Watermaster authorized $100,000 of funding for the Seaside Groundwater Replenishment project design and planning activities. In late October 2008, a Joint Board Meeting was held with the Monterey Peninsula Water Management District. A Joint MOU was adopted in February 2009 to encourage future cooperation in planning water projects. The updated 2009 regional MOU’s will provide enough water to also support the proposed groundwater replenishment project. With the approval of the regional desal project by the CPUC in December 2010, work restarted on groundwater replenishment as a future water opportunity including new strategic planning goals and objectives. During 2011 progress on the regional desal project/Regional Water Plan stalled. However, the GWR was re-stimulated by the formation of a new Monterey Peninsula Water Supply Plan initiated by Cal Am in April 2012 that also includes MPWMD and their ASR project in a program of water projects. As a result, the Board has recognized the importance to expedite progress for GWR to help meet the cease and desist order deadline of December 2016.

F. REGIONAL WATER PROJECT

On April 14, 2006, a leadership meeting was held of local cities, water and wastewater agencies to discuss the need for regional water planning. A further policy makers’ meeting was held on February 21, 2007. The most recent staff


meeting was held in June 2007. A draft MOU was considered by the group on July 23, 2007. The Division of Ratepayer Advocate of the PUC helped coordinate local efforts for a regional alternative solution of Cal-Am’s Desalination Project. Meetings were scheduled monthly since late January 2007. In April 2007, a listing of non-potable projects was developed for review and consideration as a phased alternative. A consultant has been hired to refine this effort. A report on potential projects was submitted on July 1, 2008. The CPUC Draft EIR was issued January 30, 2009. Public comment meetings were held the first week of March 2009. MRWPCA DEIR comments were provided to the CPUC on April 15, 2009. CPUC Public meetings were held in Monterey and Seaside during mid July. In December 2009, the CPUC certified the Final EIR. Settlement agreements were developed by the parties during Spring 2010. The Administrative Law Judge (ALJ) held hearings and cost workshops in May 2010 and early June with public workshops during the last week of June. After that, her recommendations were forwarded to the CPUC in late October. Since that time, the Commissioners received comments from the parties on the pending decision. Final approval by the CPUC was announced on December 2, 2010. Monterey County issued a Notice of Determination in early January 2011. The alleged Conflict-of-Interest matter, as well as the pending Ag Land lawsuit, further delayed project progress. The three project partners began mediation last summer (2011) to resolve issues. However, in mid-January 2012, Cal Am exited the current regional project and said that they will initiate a revised project. The CPUC has confirmed that it is supporting the new Cal Am proceeding.

G. MONTEREY PENINSULA WATER SUPPLY PROJECT On April 23, 2011 Cal Am submitted a revised regional water project known as the Monterey Peninsula Water Supply Project to the CPUC that includes a smaller desal project, GWR and MPWMD’s ASR project. This new Water Supply Plan is currently being vetted by the CPUC.

H. WATER RECYCLING TOURS/PRESENTATIONS Attached is a list of the tours of the reclamation plant and presentations that have been provided since the last Board meeting.

Attachments:

1. Water Quality and Operations Committee Minutes for November 21, 2013 and Agenda for January 16, 2014.


2. Reclamation Highlights for January 2014 and Graphs: (1) Combined Recycled, Well and River Water Demand and Deliveries; (2) Recycled, Well and River Water Deliveries; (3) MCWRP Treatment Plant Performance - Recycled Water Flow to Pond; (4) Total Dissolved Solids; (5) Chloride; (6) Sodium; (7) SAR; and (8) Recycled Water Deliveries and Long-Term Demand.

3. Water Recycling Tours and Presentations, November 16, 2013, through January 20, 2014.

U:\BETTY\Board Agendas\Reclamation\2014\Summary - Rec Status January 2014.doc

MONTEREY COUNTY WATER RECYCLING PROJECTS

WATER QUALITY AND OPERATIONS COMMITTEE MEETING MINUTES

The MCWRP Water Quality and Operations Committee (WQ&Ops) met on Thursday, November

21st, 2013. The meeting was held at the MRWPCA Treatment Facility and Water Recycling Project in

Marina.

Committee Members Present: Non-Committee Members Present:

Dale Huss

Doug Scattini

Jason Reed

David Hart

Brad Hagemann for Keith Israel Bob Holden

Cheryl Sandoval for John Ramirez Tom Kouretas

John Baillie James Dix

Erica Lecce

Mark Malanka

Patrice Parsons

Committee Members Absent: Mike McCullough

Dennis Lebow Manuel Saavedra

David Chardavoyne

Steve Rodoni

1. CALL TO ORDER

Mr. Huss called the meeting to order at 10:03 a.m.

2. ROLL CALL

Roll was taken, and as shown above, a quorum was present.

3. PUBLIC COMMENT

1. Mr. Huss asked about the status of the memorial plaque for Jim Slater. He asked that we get this

plaque setup and taken care of. He requested that Mr. Kouretas to please call Mr. Moss so that a

date for the ceremony could be set to dedicate the plaque at the SRDF. Mr. Huss also advised that

Mr. Slater’s family should be given the choice to keep the plaque.

4. ACTION ITEMS

A. Approve Minutes of the October 31st WQ&Ops meeting – Kouretas

COMMITTEE ACTION: On a motion by Mr. Huss, seconded by Mr. Hagemann, the Committee

approved the October 31st meeting minutes.

5. INFORMATION ITEMS

A. Receive MCWRP Operations Updates

1. Receive SRDF Update – Moss

Mr. Moss was not present. Mr. Dix stated that the SRDF is offline. Mr. Malanka added that a

fish ladder gate is in need of some repairs, but the water level will have to drop a little more for

them to have access. Mr. Huss asked if this could affect SRDF as a whole. Mr. Malanka said no.

Minutes November 21, 2013

Water Quality and Operations Committee

Page - 2 -

Page 2 of 4

2. SVRP Operations – Dix

Mr. Dix presented the recycled water agronomic reports through November. The 2013 calendar

year has been a record year for water production. This water production for this month and last

month were also records for November and October. The recycled water agronomic values

were: SAR – 4.9, TDS - 913 mg/L, Chloride – 278 mg/L, and Sodium - 171 mg/L.

Mr. Dix stated that they will need to shutdown SVRP for two weeks on December 2nd to

perform off-maintenance on the Chlorine system. Mr. Huss asked if there was other planned

repairs and maintenance, like cleaning out the pond for example. Mr. Dix responded that if with

the limited shutdown window available to us it is likely that we will not be able to clean out the

pond. If we can we will, but if not it won’t be a problem.

3. Overview of CSIP Water Use and Trend Analysis of MRWPCA Influent Flows -

McCullough

Mr. McCullough presented slides, showing RTP inflow and CSIP water usage trends between

2008 and 2013, and river water usage between 2010 and 2013 (April through October). The

presentation provided the following information:

- 2008 RTP Monthly Average Flows – daily average flow of 19.74 mgd

- 2012 RTP Monthly Average Flows – daily average flow of 18.24 mgd

- 2013 RTP Monthly Average Flows – daily average flow of 17.93 mgd (through

October)

- CSIP Water Usage 2008 – SVRP: 15,217 AF, Wells: 8,270 AF, Total: 23,487 AF

- CSIP Water Usage 2012 – SVRP: 13,791 AF, Wells: 2,714 AF, River: 3,744 AF,

Total: 20,249 AF

- CSIP Water Usage 2013 – SVRP: 15,089 AF, Wells: 2,430 AF, River: 6,093 AF,

- Total: 23,612 AF

- River Water Usage (April - October) – 2010: 3,878 AF; 2011: 3,467 AF;

2012: 3,744 AF; 2013: 6,093 AF

Mr. McCullough then discussed plans for additional shunt tests to enable temporary

capture of different water sources (Salinas Industrial Pond flow and Lake Estero flow) in

order to test the pilot Advance Water Treatment (AWT) at the RTP. The potential tests at

El Estero and still in the planning stage, and more coordination with City of Monterey still

needs to take place. Mr. Baillie asked if it primarily storm water run-off. Mr. Holden said

not necessarily - he continued that before a big storm the City of Monterey pumps Lake El

Estero down to allow for run-off, but for the most part the lake is supplied by a natural

spring. To Mr. Huss’ question if there is a shunt there already, Mr. Holden responded no.

Mr. Malanka added that there is however a manhole there that may be able to be used.

Ms. Sandoval commented that Monterey County Environmental Health Dept. (MCEHD)

would like to be involved in order to do testing.

Returning to water production Mr. McCullough said that we’ve seen record late season



Page - 3 -

Page 3 of 4

water production. Mr. Baillie noted however, that this is primarily to increased late season

demand due to cropping trends. Mr. Huss commented that the original plan for SRDF was to

have six pumps, but we ended up with four to save cost. Now we’re looking at potentially not

having river water for the upcoming year - there are going to be additional costs associated with

connecting up standby wells to CSIP. Mr. Baillie commented that a dam release of 600 cfs is

required to have 30 cfs at Spreckels. Releases of 600 cfs from Nacimiento will not be possible

unless San Antonio reservoir reaches 80%. So, we have to assume we’re not going to have river

water available. Discussion on reservoir levels continued. Mr. Baillie stated that this problem

could likely stretch beyond this upcoming season; the next 12-24 months will be very telling.

Mr. Hart said we will probably have to run the supplemental wells full-bore. Mr. Baillie

commented that we might need to look into drilling a few new wells; this could be minimum

two-year problem, possibly 3 – 5 year problem. Mr. Malanka said that maybe the Espinosa

project should be put on hold in favor of fixing New Well #2, Well 14A1. Mr. Huss said that

we need to have a serious discussion in January (if there is no rain in December) what the

strategy will be for CSIP operations. Mr. Huss would like to have a whiteboard discussion on

strategies to get through next year. Mr. Kouretas said it will be added to next meeting’s agenda.

4. Discuss Protocol for Turn-out Shut-off Authority and Water Order Letter –

WRA/PCA/Cmte

Mr. Huss briefly discussed the existing warning letter for non-submission of water orders. He

commented however, that some kind of support or board action would need to come from Water

Resources Agency for any water order delinquency enforcement to have any teeth. Ideally the

first strike would be a warning, the 2nd letter would by a final warning stating that water will be

shut-off if the delinquent behavior persists, and the 3rd strike would result in a shut-off turnout.

Mr. Baillie asked if there was a pattern in terms of who the common offenders are. Mr.

Malanka said more-or-less, and added however, that now any type of enforcement will require

an additional communication step, because PCA Distribution System Operators (DSOs) are no

longer doing meter readings. So WRA staff will have to monitor closely, flag the delinquent

water use patterns, and quickly bring it to the attention of the DSOs. He is working with Mr.

Buche to make sure meter readings are done correctly and they know what to look for. Mr.

Huss asked if Mr. Hart would bring up the issue of water order enforcement at the December 16

WRA Board meeting. Mr. Hart said he would. Mr. Huss continued that if next season is as dry

as expected, we’ll need to need options to deal with repeat offenders. Mr. Hart added that the

workers need to be informed and educated. We need to have one meeting for the

growers/landowners and one meeting for the irrigators. A comment was made that we need to

have two meetings for irrigators to maximize attendance, and that one of the classes should be

done in Spanish. Mr. Malanka stated that the importance of valve maintenance should also be

stressed as well. Growers need to make sure valve maintenance is done to get the adequate

pressure and flow. Mr. Hart stated that when we have the grower meeting, a list or guide of

recommended maintenance activities could be provided. Mr. Scattini added that the trick to

these meetings is getting everyone to attend.

5. CSIP / SRDF Operations – Malanka/Franks

Mr. Malanka stated everything was good. We replaced a couple of soft-starts. Mr. Cronin stated

that we do have spare motors, soft-starts, and general above-ground spare parts in stock.

a.) Review of Standby Wells List - WRA



Page - 4 -

Page 4 of 4

Mr. Saavedra gave an update on the standby wells. There were initially 70 wells on the list. After an

initial survey, the list was reduced to 19 wells, then further narrowed down to 9. The reduction to 9

wells was based on which historic water quality data, and which wells are operational, and/or even

have motors installed. Mr. Saavedra said the owners of these nine wells will be contacted, and a site

visit site to each will be arranged. The standby well locations are spread-out throughout the project.

Mr. Baillie asked when these wells were last sampled. Mr. Saavedra responded that sampling is done

annually and this year’s was performed last month. A discussion ensued on the standby well list and

on chloride concentrations. Mr. Huss said that using a chloride level of 175 mg/L as a cut-off for

acceptable water quality for wells does not seem to make sense; recycled water typically has chloride

concentrations of 225 mg/L to 250 mg/L. In addition, Mr. Huss noted that lack of a working motor

should not necessarily cause a particular well removed from the list of viable standby wells. With

these two things in mind, it was agreed that that some wells taken off the list probably should be

given another look. With that, Mr. Huss requested that a map showing the standby wells be brought

to the next WQ&Ops Committee meeting, along water quality data for the standby wells, and an

update on WRA’s discussions with landowners/growers (who have standby wells on their acreage).

b.) CSIP Supplemental Well Data for Ag. Waiver Reporting – PCA/WRA

Mr. Kouretas provided PCA’s Nitrate data for the operational CSIP supplemental wells. Mr.

Saavedra said that after reviewing the well easements and discussing with legal, it was determined

that WRA was responsible for assembling and reporting the Nitrate data for the CSIP supplemental

wells.

c.) Discuss Dates for off-season Grower/Irrigator Meetings – Cmte.

Mr. Huss requested that scheduling two irrigator meetings and a grower/landowner meeting be on

next month’s meeting agenda.

6. CSIP/SVRP/SRDF Financial Status – WRA

Mr. Moss was not present. Mr. Saavedra had nothing to report.

B. Receive Health Department Update – Sandoval

Ms. Sandoval stated that we didn’t sample last week and would prefer not to next week because of

the holiday. She asked if it would be okay to skip this sampling set. Mr. Huss asked Ms. Parsons if

she thought this would be a problem. Ms. Parsons commented that skipping one sample set would be

acceptable to her. All agreed that skipping the late-November MCEHD recycled water sampling

would be okay.

6. SET NEXT MEETING

The next Water Quality and Operations Committee Meeting shall be on Thursday, December 19, 2013

from 10:00 a.m. to 12:00 noon at the Regional Treatment Plant.

7. ADJOURNMENT – The meeting was adjourned at 10:56am.

- 1 -

MONTEREY COUNTY WATER RECYCLING PROJECTS

WATER QUALITY AND OPERATIONS

COMMITTEE MEETING

AGENDA

TIME: 10 a.m. – 12 p.m.

DATE: Thursday, January 16, 2014

PLACE: MRWPCA Treatment Facility and Water Recycling Project

14811 Del Monte Blvd., Marina, CA 93933

1. CALL TO ORDER

2. ROLL CALL

3. PUBLIC COMMENT – on matters not on the agenda

4. ACTION ITEMS

A. Approve Minutes of the November 21st Meeting – Kouretas

5. INFORMATION ITEMS

A. Receive MCWRP Operations Updates

1. Discussion of Projected Salinas River flows to SRDF for 2014 – WRA

2. Update on Standby Wells’ Status – WRA

3. Discussion on CSIP Operational Strategies for 2014 – Cmte./WRA/PCA

4. Discuss Dates for Grower/Irrigator Meetings – Cmte.

5. Discuss Proposed Changes to Pathogen/Virus Sampling Program – PCA

B. Receive Health Department Update – Sandoval

6. SET NEXT MEETING

7. ADJOURNMENT

RECLAMATION PROJECT STATUS SUMMARY

Highlights for January 2014

Salinas Valley Reclamation Project (SVRP)

• SVRP was placed online for the 2014 season on January 2nd. The

pond outlet gate was opened on January 6th to meet Grower

demand.

For last month, approximately 88% of the secondary effluent was

captured for recycling/distribution.

Water deliveries for last month:

o Recycled Water – 898 acre-feet (73% of Total to Growers)

o CSIP Well Water – 326 acre-feet (27%)

o River Water (SRDF) – offline

o TOTAL – 1,224 acre-feet to Growers

Recycled Water Agronomic values for January:

o SAR (Sodium Adsorption Ratio) – 4.7

o Sodium – 170 mg/L

o Chloride – 269 mg/L

o Total Dissolved Solids (TDS) – 922 mg/L

Salinas River Diversion Facility (SRDF)

SRDF is offline

Combined Recycled, Well, and River Water Demand &

Deliveries

January 2010 – December 31, 2013

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Budget Total Combined

Water Deliveries

Recycled, Well, and River Water Deliveries January 2010 through December 31, 2013

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Recycled Water Well Water River Water

Acre

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MCWRP TREATMENT PLANT PERFORMANCE

RECYCLED WATER FLOW TO POND January 2010 – January 19, 2014

0

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8

12

16

20

24

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/10

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* WA x/xx: Week of Averages (Monday through Sunday)

2010 2011 2012 2013

TOTAL DISSOLVED SOLIDS (TDS)

January 2010 – January 7, 2014

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CHLORIDE January 2010 – January 7, 2014

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SODIUM January 2010 – January 7, 2014

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Sodium Absorption Ratio (SAR) January 2010 – January 7, 2014

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RECYCLED WATER DELIVERIES

AND LONG-TERM DEMAND as of December 31, 2013

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Projected Recycled Water

Demand (Long-Term)

Actual Deliveries

Maximum Long-Term Monthly

Plant Output (1,918 AF)

Water Recycling Tours & Presentations From November 16, 2013 – January 20, 2014

Date Group Presentation Tour Guide/

Presenter Persons

11/19/13

CSU Monterey Bay, Intro to

Environmental Science Class

(2 Tours)

Wastewater/Recycled Water Treatment Processes; Walking Tour of RTP and SVRP.

X J. Sinkler 63

11/20/13



(2 Tours)


X J. Sinkler 63

11/21/13




X J. Sinkler 35

11/22/13




X J. Sinkler 35

MRWPCA Presentations and Tours November 16, 2013 – January 20, 2014 Page 2 of 2

Date Group Presentation Tour Guide/

Presenter Persons

12/20/13 Public Monthly Public Tour:

Wastewater/Recycled Water Treatment Processes; Driven Tour of RTP and SVRP.

X R. Gilliam 1

1/9/14 Denise Duffy & Associates Staff

Wastewater/Recycled Water Treatment Processes; Permitting Requirements; GWR

Facility Siting; Walking Tour of SVRP. X K. Harris 3

1/9/14

California Department of Public Health,

Regional Office and Denise Duffy & Associates Staff

Walking Tour of the Advanced Water Treatment Demonstration Facility; Presentation on GWR Treatment Processes; Preliminary Sampling Data; and Methods to Ensure Water Safety.

X G. Williams,

Trussell Technologies

5

1/17/14 Public (including 2 Job Applicants and a New Employee)

Monthly Public Tour: MRWPCA and Recycled Water Projects

Background; Partnerships; Wastewater/Recycled Water Treatment Processes; Pollution and Sewage Spill

Prevention; Walking Tour of SVRP.

X K. Harris 4

Page 1





AGENDA ITEM: 9 – B

AGENDA TITLE: STRATEGIC PLANNING GOALS (2011-2014) AND ONE-

YEAR OBJECTIVES UPDATE



Phone: 372-3367 OR 422-1001


The MRWPCA Board and Staff met with Marilyn Snider on Friday, May 10, 2013, at

Embassy Suites in Monterey to develop new One-Year Objectives for the Three-Year

Strategic Planning Goals for 2011-2014.

Mission Statement: “The Monterey Regional Water Pollution Control Agency is

dedicated to meeting the wastewater and reclamation needs of our member agencies

while protecting the environment.”

Vision Statement: “The Monterey Regional Water Pollution Control Agency will

be a model customer service provider for the efficient, innovative utilization of

wastewater.”

Core Values: “The Monterey Regional Water Pollution Control Agency values:

Cost-efficient, consistent and reliable service and business practices;

Open, honest lines of communication between and among Board,

public and staff;

Ethical behavior;

Customer-focused and -centered;

Helpful and timely responses;

Loyalty and dedication.”

FINANCIAL IMPACT: ( ) Yes ( X ) No

FUNDING SOURCE: N/A

Page 2




BUDGET RECAP: N/A

PRIOR BOARD ACTIONS:

N/A

ALTERNATIVES: N/A

COMMITTEE REVIEW AND ACTION:

N/A

MANAGER RECOMMENDATION:

Approval

ATTACHMENTS: 1. Three-Year Goals (2011-2014) and new One-Year

Objectives (May 2013 through 2014)

RECOMMENDED MOTION: None required.

U:\BETTY\Board Agendas\Strategic Goals\2014\January\SP GOALS Transmittal 1-27-14.doc

A

THREE-YEAR GOALS (2011-2014)

and

ONE-YEAR OBJECTIVES (May 2013-2014)

MISSION STATEMENT The Monterey Regional Water Pollution Control Agency is dedicated to meeting the

wastewater and reclamation needs of our member agencies while protecting the environment.

VISION STATEMENT The Monterey Regional Water Pollution Control Agency will be a model

customer service provider for the efficient, innovative utilization of wastewater.

CORE VALUES (not in priority order)

The Monterey Regional Water Pollution Control Agency values:

- Cost-efficient, consistent and reliable service and business practices - Open, honest lines of communication between and among Board, public and staff

- Ethical behavior - Customer-focused and centered

- Helpful and timely responses - Loyalty and dedication

THREE-YEAR GOALS

(2011-2014 not in priority order)

- Develop the use of recycled and replenishment water - Achieve sufficient pump station and conveyance capacity

to meet the needs of member agencies - Enhance and maintain our aging infrastructure

- Update and consolidate a disaster preparedness plan


B

M O N T E R E Y R E G I O N A L W A T E R P O L L U T I O N C O N T R O L A G E N C Y

ONE-YEAR STRATEGIC OBJECTIVES

May 10, 2013 – May 1, 2014

THREE-YEAR GOAL: DEVELOP THE USE OF RECYCLED AND REPLENISHED WATER

WHEN

WHO

WHAT

STATUS

COMMENTS

DONE ON TARGET

REVISED

1. By May 23, 2013

General Manager

Recommend to the Board for action a Cost Reimbursement Agreement for Groundwater Replenishment with MPWMD.

X

Approved by Board on May 23

2. By August 1, 2013

General Manager and Board Chair Dennis Allion, working with the MPWMD and MPRWA

Develop a joint Public Outreach and Acceptance Plan for GWR.

March 1

First Joint Meeting of 3 Entities held on Oct 23

Other Meetings were held on Nov 6, Nov 26, Dec 17, 2013 and Jan 14, 2014

3. By September 1, 2013

Recycled Water Committee (Dennis Allion-lead), working with a consultant and in cooperation with the MPWMD and MPRWA

Ensure that a group of staff and volunteers are trained as a Speakers Bureau to obtain support for Groundwater Replenishment (GWR).

March31

Awaiting Completion/Approval of Overall Outreach Plan

4. By December 1, 2013

Recycled Water Project Manager

Provide a cost-benefit analysis of additional source waters (e.g., vegetable wash water, stormwater) for GWR and present the results to the Board.

March

15

Negotiations Underway

5. By January 1, 2014

Recycled Water Project Engineer

Prepare and submit two or more grant applications for GWR funding.

March

1

6. By February 1, 2014

Board Chair Dennis Allion and General Manager

Secure GWR source water.

May 1

C

THREE-YEAR GOAL: ACHIEVE SUFFICIENT PUMP STATION AND CONVEYANCE CAPACITY TO MEET

THE NEEDS OF MEMBER AGENCIES

WHEN

WHO

WHAT

STATUS

COMMENTS

DONE ON TARGET

REVISED

1. At the November 2013 Board meeting

Assistant General Manager, working with the Senior Engineer

Complete an inventory and analysis of pump station capacities and projected needs of member agencies and report the results to the MRWPCA TAC for presentation to the Board.

Feb 28


Assistant General Manager

Based on the inventory and analysis for member agency pump station capacities and projected needs, develop trigger flows for capacity improvements.

March

31



Complete the programmatic EIR for the Salinas Pump Station Conveyance.

April 30

Coordinate with Salinas source water activities

4. By April 1, 2014

Assistant General Manager and Senior Engineer

Prepare the Project Design Report for increased capacity for the Moss Landing Pump Station.

X

D

THREE-YEAR GOAL: ENHANCE AND MAINTAIN OUR AGING INFRASTRUCTURE

WHEN

WHO

WHAT

STATUS

COMMENTS

DONE ON TARGET

REVISED

1. At least quarterly

Deputy General Manager

Advise the ratepayers of the need to enhance MRWPCA’s aging infrastructure through the MRWPCA Pipeline newsletter.

X



Review the 10-Year Capital Improvement Plan (CIP) and recommend revisions to the Board for action.

March

1

3. By March 1, 2014

Deputy General Manager and Director of Finance

Update the rate model and present funding options for operations and capital improvements to the Board for action.

April

1

4. By April 1, 2014

Deputy General Manager

Notify ratepayers if there are to be changes in rates for the next 3-5 years.

X

E

THREE-YEAR GOAL: UPDATE AND CONSOLIDATE A DISASTER PREPAREDNESS PLAN

WHEN

WHO

WHAT

STATUS

COMMENTS

DONE ON TARGET

REVISED

1. By September 1, 2013


Present the current status of the Disaster Preparedness Plan(s) to the Board for direction.

X

Presented at the September Board Meeting

2. By October 1, 2013

Assistant General Manager and the Safety Officer

Update the MOU with Marina Fire Department and, as appropriate, develop a MOU with other agencies to prepare for a catastrophic event.

X

Updated MOU with City of Marina Approved at the Sept 30 Board Meeting

3. By November 1, 2013

Maintenance Manager and Assistant General Manager

Identify gaps in current disaster preparedness plans and recommend to the Board for action options to address the gaps and obtain the Board’s input on other elements to be included.

Feb 28

4. By April 1, 2014


Present a draft Disaster Preparedness Plan to the Board for direction.

X

5. By May 1, 2014


Present the final Disaster Preparedness Plan to the for Board action.

X

Page 1





AGENDA ITEM: 9 – C

AGENDA TITLE: OPERATIONS/SIGNIFICANT PROJECTS REPORT


CONTACT: BRAD HAGEMANN, ASSISTANT GENERAL MANAGER

Phone: (831) 883-6133

Maintenance GWR: Purchase and install new supply pump and piping to GWR due to snail

population in class C station. SVRP: Prepping for new RPS flow meter installation as well as planning for off-season

maintenance. Fort Ord Pump Station: Removed existing corroded housing over the wet well exhaust

fan and built a new structure. SRDF: Performed all tasks associated with seasonal shut down. RTP: Replaced faulty spool piece on gas piping for Digester #4. RTP: Installed plugs in HRU #1 due to leaks. Station 13: Installed new drywell exhaust fan. Utilities: Continued inspection and assistance to the contractors working on the DAF

Pumps replacement project. Continued working with contract electrician on the installation of power for the GWR pilot plant and getting Internet access to the building.

CSIP: Provided WRA generic specifications for VFD’s and a draft control design for Espinosa Booster Station VFD project being done by WRA. SVRP: removed debris booms, downstream warning buoys, and fish screens.

Co-Gen: Engine # 3 off line for rebuild; generator removed and sent out for a “bake and dip”; Operations adjusted grease pumping to earlier in the week so the increased gas production can be managed during the week instead of the weekend; Gas compressor #1 has been removed in preparation for the new unit; Ordered a new PLC for the new gas compressor in order to work towards an automated fuel blending system.

Operations RTP/SVRP/SRDF: Hauled ~ 600 tons of sludge at ~ 50% TS to the landfill in November. Hauled 718 tons of sludge at ~40% TS to the landfill in December. Influent flow = ~ 17.8 mgd; Effluent flow = ~ 4 mgd in November. Influent flow = 16.9 mgd; Effluent flow = 16.35 mgd in December. Secondary effluent (November): Suspended Solids = 9 mg/L; CBOD = 8 mg/L;

Page 2




Turbidity = 3.7 NTU Secondary effluent (December): Suspended Solids = 11 mg/L; CBOD = 10 mg/L;

Turbidity = 5.3 NTU Final effluent (outfall discharge) in November: Suspended Solids = 9 mg/L; CBOD = 8

mg/L; Turbidity = 5 NTU Final effluent (outfall discharge) in December: Suspended Solids = 11 mg/L; CBOD =

10 mg/L; Turbidity = 5.3 NTU Brine (November): Secondary effluent used for dilution = ~ 0.7 MG; Brine discharged

= ~ 0.92 MG; Brine received (pond) = ~ 0.105 MG; Brine received (bed #31) = ~ 30,000 gallons

Brine (December): Secondary effluent used for dilution = 0.631 MG; Brine discharged = 0.112 MG; Brine received (pond) = 0.112 MG; Brine received (bed #31) = 37,335 gallons

Water provided to Growers (November): SVRP (recycle) = ~ 1,160 ac-ft (97% of Total); SRDF (river water) = N/A; CSIP (well water) = ~ 35 ac-ft (3%); TOTAL = ~ 1,200 ac-ft provided to Growers

Water provided to Growers (December): SVRP (recycle) = 88 ac-ft; SRDF (river water) = N/A; CSIP (well water) = 730 ac-ft; TOTAL = 818 ac-ft provided to Growers

RTP: Primary 1-4 roofing project continues. Digester #2 pump mixer project punch list items

remain. SVRP/SRDF: November: ACH/Polymer dosage = 3.3 mg/L. TDS = 950 (contact basins).

Conductivity: 1,600 – 1,900 at A-1 Monitoring Station December: 12/2: Plant secured for chlorine system maintenance. Removed

approximately 7 cubic yards of anthracite from the backwash equalization basin. Topped off the left side of filter #3 with anthracite removed from the backwash equalization basin. 12/26: Pumped out sodium hydroxide from the chlorine scrubber to rental tanks to facilitate cleaning of the impacted media. 12/27: Certified welder and inspector onsite to remove and install leaking ball valves to permit complete isolation of each of the two banks. ACH/Polymer dosage = 0.8 mg/L. TDS = 827 (contact basins). Conductivity: 1600 – 1800 at A-1 Monitoring Station

Source Control/Laboratory Conducted MRWPCA Pretreatment Program facility inspections, follow up compliance

inspections, or sampling/monitoring at the following facilities: Sabor Farms; Bin Doctor; Chualar Canyon Winery; Del Rey Car Wash; Culligan; and Monterey Bay Aquarium.

Conducted the weekly and monthly industrial wastewater monitoring for billing as required by the Salinas Ponds Contract at the 24 permitted facilities. In all, 65 grab sampling events were completed in November and 46 grab sampling events were

Page 3




completed in December. Conducted compliance follow up inspections at one of the Salinas Pond industries that

had pH discharge violations. Reviewed and processed the semi-annual lab analysis reports from nine Salinas Pond

SIU industries. Processed monthly flow reports from 24 permitted facilities for the Salinas Ponds

Contract and forwarded the flow data to the MRWPCA Customer Service Department for bill generation.

Started in November and continued in December the Pacific Grove Grease/Storm Water Program inspection cycle for 2013. There will be 109 Grease and 90 Storm Water inspections conducted this year in order to meet City and State requirements.

Completed the Salinas Food Prep Facility Storm Water Inspection cycle for 2013. There were 523 food prep facilities that were inspected for Storm Water Discharge compliance and Grease Program/Trash Management requirements. All inspection results were forwarded to Salinas staff for review and action.

Continued with the Salinas Industrial Storm Water Inspection cycle for 2013. Seventy industrial facilities will be inspected and follow up requirements will be made.

Due to the detection of Total Coliform in the Well and Storage Tank within the RTP Potable Water System in October, we were required to perform additional sampling throughout the potable water system in November. These results confirmed that the disinfection of the Storage Tank corrected the problem, and coliform did not repopulate in the Storage Tank and did not spread throughout the distribution system. We will proceed with our normal Routine Monthly Sampling of the system in December.

Coordinated cleaning of all tile floors in the main lab area side rooms. All tile surfaces were stripped and resurfaced by ABM Janitorial.

Engineering Services RTP Coating Year 8: begin onsite work. Continuing work. ArcFlash Study: Provided comments on draft, waiting for breaker information. Waiting

for breaker info updates. Moss Landing Pump Station Upgrades: Board contract award. Kickoff meeting and

information request. Cogen Compressor: Change Order for upgraded panel. Review P&ID Submittal #1. Reclamation: Collected and organized Nitrate data for Ag. Waiver reporting, held

WQ&Ops meeting, additional modifications made to SVRP demand monitoring system app, made required annual update to WREGIS accounts. Installation of new CCB cover, preparation of WQ&Ops materials.

CP203 (Digester Mixing System Upgrades Project): Substantially completed the project. Continued working on resolving the issues with Digester Mixing Pump No. 2 and the Automatic Drip Traps. Began post-construction inspection with PG&E and kW

Page 4




Engineering. CP220: Factory repaired flowmeter received, reinstalled and tested, working with

Contractor on remaining punchlist items, final O&M’s received. Working with contractor on punchlist items, energy audit for PG&E rebate completed.

CP237 (Plant Air System): Accurate Air Engineering repaired compressor K-521 and provided two oil filters and oil for MRWPCA use.

CP247 (Roof for Primary 1-4 Pump Pit): Ongoing project management, skylights in fabrication, over-cut panels removed replaced. Ongoing project management, skylights in fabrication.

CP249/267: Submitted spec package and drawing revisions for review. CP249/267 – Combined Projects revised specifications and refined scope.

CP251 (Fire Alarm System Panel Replacement). Issued Notice-to-Proceed to contractor.

CP258 (Sludge Thickening Rehabilitation Project): Continued reviewing submittals. Held meeting with contractor to discuss schedule and to perform some field work. Completed installing pumps and piping.

CP262 (Coral Pump Station Concrete Repairs). Performed some preliminary field work at pump station. Develop scope of work and begin design phase.

CP263 (Fountain Pump Station Concrete Repairs). Performed some preliminary field work at pump station.

UR502/504: Had meetings with Effluent Monitoring Station Consultants, supplied drawings and info for design, and reviewed project design and provided feedback. Assisted in inspection of pilot plant equipment installation. Reviewed Effluent Monitoring Station/Brine Mixing Structure Consultants, supplied drawings and info for design, and reviewed project design and provided feedback. Attended GWR/Desal Planning Meeting, AWT site plan review, and helped prepare WaterMaster response to questions for WaterMaster TAC meeting.

Miscellaneous Compliance Tasks: conducted monthly CCLEAN meeting, correspondence with MoCo Env. Health regarding Water System Monitoring and attended Hazardous Materials Electronic Reporting Workshop, began electronic reporting of Hazardous Materials, and assisted with the MRSWMP program including attending meetings and facilitating PM transfer.

UR502 GWR: Finalized installing equipment and start-up. Continued feasibility study and facilities planning. Obtained approval of next portion of CEQA study and started DEIR. Met with consultants, Salinas, and Seaside. Provided support for negotiations with MCWRA. Submittal of material to NWRI for IAP. Operate pilot facilities. Continued feasibility study and facilities planning. Met with consultants, Salinas, MCWD, and Seaside. Provided support for negotiations with MCWRA. Submittal of material to NWRI for IAP. Drilled monitoring well and began sample analysis. Began mid-year budget correction process. Prepared document for Watermaster.

Page 5




Safety Sent out an e-mail for Due CSRMA Classes for November 2013 and December 2013. Created the Safety Training Calendar for December, 2013: three Fall Protection &

Ladder Safety Classes; and Distributed and e-mailed to affected employees and Posted at the RTP. Created the Safety Training Calendar for January, 2014. Distributed and e-mailed to affected employees and Posted at the RTP.

Met with the new Electrician Barbara Wilborn. Reviewed the Contractor Safety Video for general info; Basic PPE; and set up her Online CSRMA Training.

Met with the new Accounting Assistant Kim Bates. Set up her online CSRMA Safety Training and reviewed the Emergency Response Plan, HAZCOM/IIPP.

Met with the new Storm Water Program Manager Jeff Condit. Set up his online CSRMA Safety Training and reviewed the Emergency Response Plan, HAZCOM/IIPP.

Assisted with various tasks for the GWR Pilot project. Attended the Arc Flash review meeting. Made recommendations for the Lock out Pro

computer program to be implemented so we can be in compliance for procedures after Carollo completes the labeling.

Met with Bob Franco from Endorphin Productions to update the Contractor Safety Video. JR Avila assisted with video updates and will assist with the Spanish translation when the video is reviewed and accepted.

Completed five HAZCOM Training classes for the Global Harmonizing Standard for Chemical Labeling and traversing from MSDS’ to SDS’ at the RTP and Admin.

Completed four classes on how to use the new Ozone meter and the emergency procedures for the GWR pilot program along with a review of the MSDS’ that will be in the building.

Completed two CPR/AED/BBP/First Aid Classes; will transfer all classes to June for this certification.

Started scheduling the Annual HAZMAT Physicals, Spiro tests and Audiograms in January 2014.

Completed the monthly Self Contained Breathing Apparatus (SCBA) inspections for October for the eight Emergency Response Team (ERT) carts and the two SCBA’s in the Confined Space Rescue Trailer.

Created an article for the Pipeline on Safety Glasses. Scheduled the Annual HAZMAT Physicals, Respirator Spirometry Tests and

Audiogram tests for January 16 & 23, 2014. Talked with Marina Fire Chief Kelley in regards to the signage at the Fort Ord Pump

Station; waiting for an e-mail reply. Completed teaching four Fall Protection / Ladder Safety Classes. Completed an Aerial lift Certification class for seven employees. Replaced the Chlorine calibration gas for the confined space meters. Received the completed Fire Extinguisher inspections from Ops for December 2013

Page 6




and printed out the Fire Extinguisher Monthly inspections for January 2014. Updated all of the employees training for the online CSRMA safety training. Updated

the 2014 CSRMA Training Calendar. Finished re-writing the MRWPCA HAZCOM Policy. Created a HAZCOM

implementation plan. That will be used for the conversion from Material Safety Data Sheets(MSDS) to Safety Data Sheets (SDS) and for labeling for the RTP and Agency Owned Pump Stations

Community Relations Tours Conducted (two to date - Ops/Eng to fill-in November 15-29): Hartnell College

Women in Science Exploration (WISE) club 11/1; Alisal High Spec Ed Class 11/8 (J. Sinkler – guide). Monthly public tour 12/20 with 1 attendee – Richard Gilliam guided.

School Presentations (one): Marshall West School, 5th Graders 11/7. WDR Grease Outreach (NC 403): program running as scheduled; coordinated

development of online ads for KSBW TV and KSMS TV. Program running as scheduled; new ad created for Carmel Pine Cone for New Years; ClogBusters Facebook postings.

Groundwater Replenishment Project (UR-502): Attended Tech Team meeting 11/1 and Joint Outreach Meeting 11/6; updated materials for 11/6 meeting; reviewed and provided comments to draft Strategic Outreach Plan; developed two poster boards for the tour of the 11/4 AWT pilot plant by the MPRWA TAC; and GWR website update with Herald story and video. Attended 12/11 planning meeting for AWT Pilot Plant public tours and drafted meeting notes with project budget; attended Tech Team meeting 12/20 and provided outreach status update; coordinated establishment of FTP file sharing site for the Outreach Team, developed site login/access guide sheet, and added Speaker Bureau files; attended Joint Outreach Meeting 12/17; drafted building and road signs for AWT pilot plant.

Water Awareness Committee: hosted monthly meeting 11/14; setting up FTP site for file sharing/storage; obtained additional 2-color imprint quotes for promo items (shower timers and rain gauges); coordinated artwork development for promo items. Elected WAC Vice-President; coordinated establishment of FTP file sharing site and added artwork and publication files; Monterey County Fair is open to WAC using Horticulture area for water conservation displays/exhibits during the 2014 County Fair.

Update billing insert: completed for January/February insertion. CAFR Report: provided content for “Major Initiatives” section and updated graphics. Pipeline Newsletter: edited/provided suggestions.

Mike McCullough GWR: Set up Tour of Advanced Water Treatment Facilities for Mayor’s TAC Storm water Pollutant Meeting

Page 7




GWR Outreach Coordination Meeting Regulatory Planning Meeting with CEQA Team members and sub-consultants Technical Team Conference Calls Technical Team Meeting – Planning for Injection Wells Assist with the delivery of the Outside/In Membrane Filtration Unit Product Water Conveyance Team Meeting Advanced Water Treatment Training with Operators Set Up Tour of AWT with Media member out of Santa Cruz Submit items that were requested by the IAP Site visit to Monitoring Well location in Seaside Review Advance Water Treatment Equipment with Tech Team members & sub-

consultants Meeting with City of Salinas – Options for Shunt dates Conference Call – Advance Water Treatment Site Plan Conference Call with City of Salinas – Permanent Shunt Design Conference Call – CEQA attorney Ordinance Training - FORA Monitoring Well Inspection Set up Training for City of Salinas Wastewater Operators – Wireless Data Submit Letter to Bureau of Reclamation – Basin Plan Study

Admin: Attended Special MRWPCA BOD meeting Attended MRWPCA BOD Meeting Write comment letter for the Pacific Grove NOP Participated in the Western Recycled Water Coalition Conference Call Attended MCWRA BOD meeting Attended RAC meeting Attended Monterey County BOS and MCWRA BOD Joint Meeting Participated in the Western Recycled Water Coalition Conference Call Attended Monterey City Council Meeting Attended Pacific Grove City Council Meeting SVRP/CSIP: Attended WQ & Ops Meeting

Human Resources Evaluations were sent out to the supervisors/managers for completion by January

31st. If you have any questions, please call Leara. We began recruiting for a Lab Analyst I (contract) and Bio-Solids Operator (contract).

All applications are due by January 17th. Forms were sent out to employees to make any changes to their health insurance

plans. All are due by January 3rd.

Page 8




Keri Bush from Lewis, Brisbois, Bisgaard, and Smith gave anti-harassment training to all available employees. Those who were unable to attend completed the training online.

ATTACHMENTS: None

RECOMMENDED

MOTION: None required.

U:\BETTY\Board Agendas\Information Items\2014\January\Operations Report 8 C.doc

Page 1





AGENDA ITEM: 10 – A (2)

AGENDA TITLE: UPDATE ON PROJECTED SENIOR MANAGEMENT

TURNOVER



Phone: (831) 372-3367 or (831) 422-1001


Based on recent information, over the next six months to a year, it is quite possible that there will be a substantial turnover of Agency Senior Management. For a medium sized Agency, it is difficult to easily handle multiple departures over a short period of time. Staff will provide a more detailed plan that would include options that could be considered as part of this transition for the February Budget/Personnel Committee.

FINANCIAL IMPACT: ( ) Yes ( X ) No

FUNDING SOURCE:

BUDGET RECAP: Total Estimated Cost: $

Amt Expended to Date: $

Amt Budgeted FY 13/14: $


New Revenue: $0

Revenue Impact: $0

New Personnel? NO

Page 2





PRIOR BOARD

ACTIONS:

ALTERNATIVES: N/A

COMMITTEE REVIEW

AND ACTION: N/A

MANAGER

RECOMMENDATION: Information Only

ATTACHMENTS: N/A

RECOMMENDED

MOTION: Information Only

U:\BETTY\Board Agendas\Non-Routine Agenda Items\2014\January\Senior Management Turnover.doc

RESOLUTION NO 1396

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE

APPROVING MAYORSRECOMMENDATION FOR

MAYOR PRO TEMPORE AND CITY COUNCIL MEMBER ASSIGNMENTS

TO COMMITTEECOMMISSIONBOARD ASSIGNMENTS

WHEREAS annually the Mayor considers City Council Member assignments to

various commissions boards and committees in special districts and organizations jointpowers authorities and other agencies and

WHEREAS Mayor Rubio has considered these appointments and is makingrecommendations for City Council member assignments to the various commissions boards

and committees in special districts and organizations joint powers authorities and other

agencies

NOW THEREFORE BE IT RESOLVED that the City Council of the City of

Seaside does hereby approve Mayors recommendations of Council member Ian

Oglesby for Mayor Pro Tempore and City Council Member assignments to various

commissions committees and boards as listed in Attachment A

PASSED AND ADOPTED by the City Council of the City of Seaside at the regularmeeting duly held on the 5th day of December 2013 by the following vote

AYES 5 COUNCIL MEMBERS Alexander Edwards Oglesby Pacheco Rubio

NOES 0 COUNCIL MEMBERS None

ABSENT 0 COUNCIL MEMBERS None

ABSTAIN 0 COUNCIL MEMBERS None

Ralph Rubio Mayor

ATTEST

Les ey E Milton ty Clerk

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