MONTEREY REGIONAL WATERmontereyonewater.org/dwnloads/agendas_minutes/2014-01-27_board/… · RTP: Replaced faulty ... CP251 (Fire Alarm System Panel Replacement). Issued Notice-to-Proceed

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MONTEREY REGIONAL WATER

POLLUTION CONTROL AGENCY

* * * AGENDA TRANSMITTAL FORM * * *

MEETING DATE: JANUARY 27, 2014

AGENDA ITEM: 9 – C

AGENDA TITLE: OPERATIONS/SIGNIFICANT PROJECTS REPORT

Consent ( ) Action ( ) Informational ( X )

CONTACT: BRAD HAGEMANN, ASSISTANT GENERAL MANAGER

Phone: (831) 883-6133

Maintenance GWR: Purchase and install new supply pump and piping to GWR due to snail

population in class C station. SVRP: Prepping for new RPS flow meter installation as well as planning for off-season

maintenance. Fort Ord Pump Station: Removed existing corroded housing over the wet well exhaust

fan and built a new structure. SRDF: Performed all tasks associated with seasonal shut down. RTP: Replaced faulty spool piece on gas piping for Digester #4. RTP: Installed plugs in HRU #1 due to leaks. Station 13: Installed new drywell exhaust fan. Utilities: Continued inspection and assistance to the contractors working on the DAF

Pumps replacement project. Continued working with contract electrician on the installation of power for the GWR pilot plant and getting Internet access to the building.

CSIP: Provided WRA generic specifications for VFD’s and a draft control design for Espinosa Booster Station VFD project being done by WRA. SVRP: removed debris booms, downstream warning buoys, and fish screens.

Co-Gen: Engine # 3 off line for rebuild; generator removed and sent out for a “bake and dip”; Operations adjusted grease pumping to earlier in the week so the increased gas production can be managed during the week instead of the weekend; Gas compressor #1 has been removed in preparation for the new unit; Ordered a new PLC for the new gas compressor in order to work towards an automated fuel blending system.

Operations RTP/SVRP/SRDF: Hauled ~ 600 tons of sludge at ~ 50% TS to the landfill in November. Hauled 718 tons of sludge at ~40% TS to the landfill in December. Influent flow = ~ 17.8 mgd; Effluent flow = ~ 4 mgd in November. Influent flow = 16.9 mgd; Effluent flow = 16.35 mgd in December. Secondary effluent (November): Suspended Solids = 9 mg/L; CBOD = 8 mg/L;

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Turbidity = 3.7 NTU Secondary effluent (December): Suspended Solids = 11 mg/L; CBOD = 10 mg/L;

Turbidity = 5.3 NTU Final effluent (outfall discharge) in November: Suspended Solids = 9 mg/L; CBOD = 8

mg/L; Turbidity = 5 NTU Final effluent (outfall discharge) in December: Suspended Solids = 11 mg/L; CBOD =

10 mg/L; Turbidity = 5.3 NTU Brine (November): Secondary effluent used for dilution = ~ 0.7 MG; Brine discharged

= ~ 0.92 MG; Brine received (pond) = ~ 0.105 MG; Brine received (bed #31) = ~ 30,000 gallons

Brine (December): Secondary effluent used for dilution = 0.631 MG; Brine discharged = 0.112 MG; Brine received (pond) = 0.112 MG; Brine received (bed #31) = 37,335 gallons

Water provided to Growers (November): SVRP (recycle) = ~ 1,160 ac-ft (97% of Total); SRDF (river water) = N/A; CSIP (well water) = ~ 35 ac-ft (3%); TOTAL = ~ 1,200 ac-ft provided to Growers

Water provided to Growers (December): SVRP (recycle) = 88 ac-ft; SRDF (river water) = N/A; CSIP (well water) = 730 ac-ft; TOTAL = 818 ac-ft provided to Growers

RTP: Primary 1-4 roofing project continues. Digester #2 pump mixer project punch list items

remain. SVRP/SRDF: November: ACH/Polymer dosage = 3.3 mg/L. TDS = 950 (contact basins).

Conductivity: 1,600 – 1,900 at A-1 Monitoring Station December: 12/2: Plant secured for chlorine system maintenance. Removed

approximately 7 cubic yards of anthracite from the backwash equalization basin. Topped off the left side of filter #3 with anthracite removed from the backwash equalization basin. 12/26: Pumped out sodium hydroxide from the chlorine scrubber to rental tanks to facilitate cleaning of the impacted media. 12/27: Certified welder and inspector onsite to remove and install leaking ball valves to permit complete isolation of each of the two banks. ACH/Polymer dosage = 0.8 mg/L. TDS = 827 (contact basins). Conductivity: 1600 – 1800 at A-1 Monitoring Station

Source Control/Laboratory Conducted MRWPCA Pretreatment Program facility inspections, follow up compliance

inspections, or sampling/monitoring at the following facilities: Sabor Farms; Bin Doctor; Chualar Canyon Winery; Del Rey Car Wash; Culligan; and Monterey Bay Aquarium.

Conducted the weekly and monthly industrial wastewater monitoring for billing as required by the Salinas Ponds Contract at the 24 permitted facilities. In all, 65 grab sampling events were completed in November and 46 grab sampling events were

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completed in December. Conducted compliance follow up inspections at one of the Salinas Pond industries that

had pH discharge violations. Reviewed and processed the semi-annual lab analysis reports from nine Salinas Pond

SIU industries. Processed monthly flow reports from 24 permitted facilities for the Salinas Ponds

Contract and forwarded the flow data to the MRWPCA Customer Service Department for bill generation.

Started in November and continued in December the Pacific Grove Grease/Storm Water Program inspection cycle for 2013. There will be 109 Grease and 90 Storm Water inspections conducted this year in order to meet City and State requirements.

Completed the Salinas Food Prep Facility Storm Water Inspection cycle for 2013. There were 523 food prep facilities that were inspected for Storm Water Discharge compliance and Grease Program/Trash Management requirements. All inspection results were forwarded to Salinas staff for review and action.

Continued with the Salinas Industrial Storm Water Inspection cycle for 2013. Seventy industrial facilities will be inspected and follow up requirements will be made.

Due to the detection of Total Coliform in the Well and Storage Tank within the RTP Potable Water System in October, we were required to perform additional sampling throughout the potable water system in November. These results confirmed that the disinfection of the Storage Tank corrected the problem, and coliform did not repopulate in the Storage Tank and did not spread throughout the distribution system. We will proceed with our normal Routine Monthly Sampling of the system in December.

Coordinated cleaning of all tile floors in the main lab area side rooms. All tile surfaces were stripped and resurfaced by ABM Janitorial.

Engineering Services RTP Coating Year 8: begin onsite work. Continuing work. ArcFlash Study: Provided comments on draft, waiting for breaker information. Waiting

for breaker info updates. Moss Landing Pump Station Upgrades: Board contract award. Kickoff meeting and

information request. Cogen Compressor: Change Order for upgraded panel. Review P&ID Submittal #1. Reclamation: Collected and organized Nitrate data for Ag. Waiver reporting, held

WQ&Ops meeting, additional modifications made to SVRP demand monitoring system app, made required annual update to WREGIS accounts. Installation of new CCB cover, preparation of WQ&Ops materials.

CP203 (Digester Mixing System Upgrades Project): Substantially completed the project. Continued working on resolving the issues with Digester Mixing Pump No. 2 and the Automatic Drip Traps. Began post-construction inspection with PG&E and kW

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Engineering. CP220: Factory repaired flowmeter received, reinstalled and tested, working with

Contractor on remaining punchlist items, final O&M’s received. Working with contractor on punchlist items, energy audit for PG&E rebate completed.

CP237 (Plant Air System): Accurate Air Engineering repaired compressor K-521 and provided two oil filters and oil for MRWPCA use.

CP247 (Roof for Primary 1-4 Pump Pit): Ongoing project management, skylights in fabrication, over-cut panels removed replaced. Ongoing project management, skylights in fabrication.

CP249/267: Submitted spec package and drawing revisions for review. CP249/267 – Combined Projects revised specifications and refined scope.

CP251 (Fire Alarm System Panel Replacement). Issued Notice-to-Proceed to contractor.

CP258 (Sludge Thickening Rehabilitation Project): Continued reviewing submittals. Held meeting with contractor to discuss schedule and to perform some field work. Completed installing pumps and piping.

CP262 (Coral Pump Station Concrete Repairs). Performed some preliminary field work at pump station. Develop scope of work and begin design phase.

CP263 (Fountain Pump Station Concrete Repairs). Performed some preliminary field work at pump station.

UR502/504: Had meetings with Effluent Monitoring Station Consultants, supplied drawings and info for design, and reviewed project design and provided feedback. Assisted in inspection of pilot plant equipment installation. Reviewed Effluent Monitoring Station/Brine Mixing Structure Consultants, supplied drawings and info for design, and reviewed project design and provided feedback. Attended GWR/Desal Planning Meeting, AWT site plan review, and helped prepare WaterMaster response to questions for WaterMaster TAC meeting.

Miscellaneous Compliance Tasks: conducted monthly CCLEAN meeting, correspondence with MoCo Env. Health regarding Water System Monitoring and attended Hazardous Materials Electronic Reporting Workshop, began electronic reporting of Hazardous Materials, and assisted with the MRSWMP program including attending meetings and facilitating PM transfer.

UR502 GWR: Finalized installing equipment and start-up. Continued feasibility study and facilities planning. Obtained approval of next portion of CEQA study and started DEIR. Met with consultants, Salinas, and Seaside. Provided support for negotiations with MCWRA. Submittal of material to NWRI for IAP. Operate pilot facilities. Continued feasibility study and facilities planning. Met with consultants, Salinas, MCWD, and Seaside. Provided support for negotiations with MCWRA. Submittal of material to NWRI for IAP. Drilled monitoring well and began sample analysis. Began mid-year budget correction process. Prepared document for Watermaster.

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Safety Sent out an e-mail for Due CSRMA Classes for November 2013 and December 2013. Created the Safety Training Calendar for December, 2013: three Fall Protection &

Ladder Safety Classes; and Distributed and e-mailed to affected employees and Posted at the RTP. Created the Safety Training Calendar for January, 2014. Distributed and e-mailed to affected employees and Posted at the RTP.

Met with the new Electrician Barbara Wilborn. Reviewed the Contractor Safety Video for general info; Basic PPE; and set up her Online CSRMA Training.

Met with the new Accounting Assistant Kim Bates. Set up her online CSRMA Safety Training and reviewed the Emergency Response Plan, HAZCOM/IIPP.

Met with the new Storm Water Program Manager Jeff Condit. Set up his online CSRMA Safety Training and reviewed the Emergency Response Plan, HAZCOM/IIPP.

Assisted with various tasks for the GWR Pilot project. Attended the Arc Flash review meeting. Made recommendations for the Lock out Pro

computer program to be implemented so we can be in compliance for procedures after Carollo completes the labeling.

Met with Bob Franco from Endorphin Productions to update the Contractor Safety Video. JR Avila assisted with video updates and will assist with the Spanish translation when the video is reviewed and accepted.

Completed five HAZCOM Training classes for the Global Harmonizing Standard for Chemical Labeling and traversing from MSDS’ to SDS’ at the RTP and Admin.

Completed four classes on how to use the new Ozone meter and the emergency procedures for the GWR pilot program along with a review of the MSDS’ that will be in the building.

Completed two CPR/AED/BBP/First Aid Classes; will transfer all classes to June for this certification.

Started scheduling the Annual HAZMAT Physicals, Spiro tests and Audiograms in January 2014.

Completed the monthly Self Contained Breathing Apparatus (SCBA) inspections for October for the eight Emergency Response Team (ERT) carts and the two SCBA’s in the Confined Space Rescue Trailer.

Created an article for the Pipeline on Safety Glasses. Scheduled the Annual HAZMAT Physicals, Respirator Spirometry Tests and

Audiogram tests for January 16 & 23, 2014. Talked with Marina Fire Chief Kelley in regards to the signage at the Fort Ord Pump

Station; waiting for an e-mail reply. Completed teaching four Fall Protection / Ladder Safety Classes. Completed an Aerial lift Certification class for seven employees. Replaced the Chlorine calibration gas for the confined space meters. Received the completed Fire Extinguisher inspections from Ops for December 2013

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and printed out the Fire Extinguisher Monthly inspections for January 2014. Updated all of the employees training for the online CSRMA safety training. Updated

the 2014 CSRMA Training Calendar. Finished re-writing the MRWPCA HAZCOM Policy. Created a HAZCOM

implementation plan. That will be used for the conversion from Material Safety Data Sheets(MSDS) to Safety Data Sheets (SDS) and for labeling for the RTP and Agency Owned Pump Stations

Community Relations Tours Conducted (two to date - Ops/Eng to fill-in November 15-29): Hartnell College

Women in Science Exploration (WISE) club 11/1; Alisal High Spec Ed Class 11/8 (J. Sinkler – guide). Monthly public tour 12/20 with 1 attendee – Richard Gilliam guided.

School Presentations (one): Marshall West School, 5th Graders 11/7. WDR Grease Outreach (NC 403): program running as scheduled; coordinated

development of online ads for KSBW TV and KSMS TV. Program running as scheduled; new ad created for Carmel Pine Cone for New Years; ClogBusters Facebook postings.

Groundwater Replenishment Project (UR-502): Attended Tech Team meeting 11/1 and Joint Outreach Meeting 11/6; updated materials for 11/6 meeting; reviewed and provided comments to draft Strategic Outreach Plan; developed two poster boards for the tour of the 11/4 AWT pilot plant by the MPRWA TAC; and GWR website update with Herald story and video. Attended 12/11 planning meeting for AWT Pilot Plant public tours and drafted meeting notes with project budget; attended Tech Team meeting 12/20 and provided outreach status update; coordinated establishment of FTP file sharing site for the Outreach Team, developed site login/access guide sheet, and added Speaker Bureau files; attended Joint Outreach Meeting 12/17; drafted building and road signs for AWT pilot plant.

Water Awareness Committee: hosted monthly meeting 11/14; setting up FTP site for file sharing/storage; obtained additional 2-color imprint quotes for promo items (shower timers and rain gauges); coordinated artwork development for promo items. Elected WAC Vice-President; coordinated establishment of FTP file sharing site and added artwork and publication files; Monterey County Fair is open to WAC using Horticulture area for water conservation displays/exhibits during the 2014 County Fair.

Update billing insert: completed for January/February insertion. CAFR Report: provided content for “Major Initiatives” section and updated graphics. Pipeline Newsletter: edited/provided suggestions.

Mike McCullough GWR: Set up Tour of Advanced Water Treatment Facilities for Mayor’s TAC Storm water Pollutant Meeting

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GWR Outreach Coordination Meeting Regulatory Planning Meeting with CEQA Team members and sub-consultants Technical Team Conference Calls Technical Team Meeting – Planning for Injection Wells Assist with the delivery of the Outside/In Membrane Filtration Unit Product Water Conveyance Team Meeting Advanced Water Treatment Training with Operators Set Up Tour of AWT with Media member out of Santa Cruz Submit items that were requested by the IAP Site visit to Monitoring Well location in Seaside Review Advance Water Treatment Equipment with Tech Team members & sub-

consultants Meeting with City of Salinas – Options for Shunt dates Conference Call – Advance Water Treatment Site Plan Conference Call with City of Salinas – Permanent Shunt Design Conference Call – CEQA attorney Ordinance Training - FORA Monitoring Well Inspection Set up Training for City of Salinas Wastewater Operators – Wireless Data Submit Letter to Bureau of Reclamation – Basin Plan Study

Admin: Attended Special MRWPCA BOD meeting Attended MRWPCA BOD Meeting Write comment letter for the Pacific Grove NOP Participated in the Western Recycled Water Coalition Conference Call Attended MCWRA BOD meeting Attended RAC meeting Attended Monterey County BOS and MCWRA BOD Joint Meeting Participated in the Western Recycled Water Coalition Conference Call Attended Monterey City Council Meeting Attended Pacific Grove City Council Meeting SVRP/CSIP: Attended WQ & Ops Meeting

Human Resources Evaluations were sent out to the supervisors/managers for completion by January

31st. If you have any questions, please call Leara. We began recruiting for a Lab Analyst I (contract) and Bio-Solids Operator (contract).

All applications are due by January 17th. Forms were sent out to employees to make any changes to their health insurance

plans. All are due by January 3rd.

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Keri Bush from Lewis, Brisbois, Bisgaard, and Smith gave anti-harassment training to all available employees. Those who were unable to attend completed the training online.

ATTACHMENTS: None

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MOTION: None required.

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MONTEREY REGIONAL WATERmontereyonewater.org/dwnloads/agendas_minutes/2014-01-27_board/… · RTP: Replaced faulty ... CP251 (Fire Alarm System Panel Replacement). Issued Notice-to-Proceed