Multi-Year Training and Exercise Plan€¦ · Multi-Year Training and Exercise Plan 9/1/2019 FINAL Sacramento County Office of Emergency Services MYTEP 2020-2024

Multi-Year Training

and Exercise Plan

9/1/2019

FINAL

Sacramento County Office of Emergency Services

MYTEP

2020-2024

Multi-year Training and Exercise Plan (TEP) Sacramento County OES Operational Area

M:\PLANS\County Plans\Multi Year Training and Exercise Plan (MYTEP)\Multi-Year Training and Exercise Plan Sacramento OES FINAL 2019 - web.docx

DRAFT September 2019 i

PREFACE The Sacramento County Office of Emergency Services (OES) Multi-Year Training and Exercise Plan (MYTEP) is the roadmap to accomplish the organizational priorities including the development and maintenance of the overall preparedness capabilities required to facilitate effective response to all hazards faced by Sacramento County. This organization is pursuing a coordinated preparedness strategy that combines enhanced planning, resource acquisition, innovative training and realistic exercises to strengthen its emergency preparedness and response capabilities. The training and exercises play a crucial role in providing the organization with a means of attaining, practicing, validating and improving its high-priority capabilities. The MYTEP covers a five-year period beginning in 2020 through 2024. This plan outlines broad training and exercise goals that may be refined as funding and staffing resources allow. It sets priorities for the Sacramento Operational Area for training and exercise, as well as informs our regional partners to effect a better exchange of information and shared competencies.



DRAFT September 2019 ii

POINTS OF CONTACT (POCS) Mary Jo Flynn Emergency Operations Coordinator Sacramento County OES 3720 Dudley Blvd., #122 McClellan, CA 95652 916-874-4671 (office) [email protected]

EOC Training Liaisons

Name Department or

Agency Phone Email

Chrisandra Flores Agriculture (916) 875-6603 [email protected]

Lori Kobza Air Quality (916) 874-4811 [email protected]

Airports (916) 929-5411

Dave Dickinson Animal Care (916) 368-7387 [email protected]

Comdr. Alex Turcotte

Citrus Heights (916) 727-5575 [email protected]

John Lundgren Community Development

(916) 874-8043 [email protected]

Kim Gin Coroner (916) 874-1696 [email protected]

Dan Quiggle Cosumnes Services District


Lt. Paul Kent Elk Grove [email protected]

Dave Magnino EMS Administrator (916) 875-9753 [email protected]

Marie Wooden Environmental Management


Ben Lamera Finance (916) 874-7450 [email protected]

Felipe Rodriguez Folsom (916) 984-2295 [email protected]

Tod Sockman Galt (209) 366-7000 [email protected]

mailto:[email protected]
















DRAFT September 2019 iii

Name Department or

Agency Phone Email

Jeff Gasaway General Services (916) 876-5384 [email protected]

Hannah Aalborg Division of Public Health


Shawn Loehr Human Assistance (916) 875-1718 [email protected]

Isleton

David Devine Personnel Services (916) 874-6388 [email protected]

Kim Nava Public Information Office


Todd Humphrey Rancho Cordova (916) 851-8875 [email protected]

Adam House Sac Metro Fire (916) 616-2440 [email protected]

Daniel Bowers Sacramento city (916) 808-1833 [email protected]

Sanitation District

Sgt. Mark Limbird Sac Sheriff (916) 812-6591 [email protected]

Kyle Bryohill SMUD (916) 732-5708

Kurt Scheuerman Technology (916) 874-7289 [email protected]

Reza Moghisi Transportation (916) 876-5850 [email protected]

Waste Management & Recycling

George Booth Water Resources (916) 874-6484 [email protected]

Jon Rudnicki Sacramento UASI (916) 496-4528 [email protected]
















DRAFT September 2019 1

PURPOSE The purpose of the Multi-year Training and Exercise Plan (TEP) is to document an organization’s overall training and exercise program priorities for a specific multi-year time period. It is considered to be a living document that can be updated and refined annually. These priorities are linked to corresponding core capabilities, and, if applicable, a rationale based on existing strategic guidance, threat assessments, corrective actions from previous exercises, or other factors. This Multi-year TEP identifies the training and exercises that will help the organization build and sustain the core capabilities needed to address its training and exercise program priorities.

The Multi-year TEP should lay out a combination of progressively building exercises – along with the associated training requirements – which address the priorities identified in the Training and Exercise Planning Workshop (TEPW). A progressive, multi-year exercise program enables organizations to participate in a series of increasingly complex exercises, with each successive exercise building upon the previous one until mastery is achieved. Further, by including training requirements in the planning process, organizations can address known shortfalls prior to exercising capabilities.

Included in this Multi-year TEP is a training and exercise schedule, which provides a graphic illustration of the proposed activities, scheduled for the years 2020-2024.

METHODOLOGY The MYTEP was developed through an extensive data gathering process to ensure the document adequately captures and portrays the training and exercise priorities and needs of the Sacramento County Operational Area. Sacramento Count OES distributed a training and exercise survey to stakeholders. The survey received ___ responses and these responses were presented to MYTEP workshop attendees. Feedback collected from the survey, the MYTEP Workshop, After Action Reports, real world incidents and events, and face-to-face meetings are incorporated in this report.

In summary, Sacramento County OES implemented the following process to develop the Operational Area MYTEP.

1. Developed a strategic planning document outlining objectives for the T&E for 2019-2025

2. Developed and distributed a training and exercise survey to stakeholders

BENEFITS TO

IMPLEMENTING A

MULTI-YEAR T&E PLAN Helps employees stay

prepared and facilitates

new employee

understanding of the Office

of Emergency Services plans

and operations

Provides managers and

responders with a

mechanism to evaluate

operations and plans

Focuses on continual

improvement



DRAFT September 2019 2

3. Reviewed AARs/IPs from exercises and developed a rolling summary report.

4. Reviewed AARs/IPs from real world events

5. Hosted a MYTEP Workshop wherein a draft 2019-2025 MYTEP and calendar was reviewed and feedback collected

6. Incorporated feedback into the 2019-2025 MYTEP

7. Finalized, distributed, and presented the MYTEP to stakeholders and the Operational Area Council

8. Regularly review and update as needed


September 2019 FINAL Page 3

PROGRAM PRIORITIES The following training priorities are reflective of the need to ensure all existing and newly assigned EOC Personnel meet NIMS and SEMS compliance requirements. Additionally, the state of California has criteria for EOC Personnel credentialing, a high-level priority is to have each member of the EOC team credentialed as Type III through CSTI. Further, based on nationally significant disasters and requests through the Emergency Management Assistance Compact (EMAC), Sacramento should identify and qualify individuals for interstate mutual aid.

While credentialing will allow personnel to participate as a mutual aid resource, this minimum criteria also allows OES to establish a baseline of transferable skills for a variety of positions within the organization. Preparing OES personnel serving in the EOC for these minimum training standards will only further the organization’s position should credentialing or minimum standards ever become tied to funding or reimbursement. Finally, through proficiency and mastery of training, and demonstrating these proficiencies and improvements during exercises, OES can develop teams that are response ready and capable of managing expectations during an activation of the EOC.

Priority Core Capabilities Rationale

Comply with the National Incident Management System (NIMS) and Standardized Emergency Management System (SEMS) training components and requirements.

Operational Coordination

Public Information and Warning

High staff turn-over, requiring basic training that is accessible to all personnel.

Align with the California EOC Position and Section Credentialing Program



Ensure staff training minimums as established by baseline training criteria within the state credentialing program.

Additionally, a statewide credentialing program documents professional qualifications, certifications, training, and education requirements that

NIMS/SEMS Compliance

Credentialing

Proficiency & Practice

Position Redundancy & Cross-Training

Team Formation



Priority Core Capabilities Rationale

define basic criteria expected of emergency services personnel.

Position Proficiency and Mastery Operational Coordination


Operational Communications

Situation Assessment

Critical Transportation

Environmental Response

Fatality Management

Infrastructure Systems

Mass Care Services

Public Health & Medical

Public & Private Services

Build upon minimum training standards to develop a team concept and approach to information movement through the EOC.

Position Redundancy and Cross-Training



Operational Communications

Situation Assessment


Environmental Response

Fatality Management


Mass Care Services

Public Health & Medical

Public & Private Services

Cross-training and redundancy assures that critical tasks in the EOC will be completed within necessary timeframes. Furthermore it helps to assure staff will take a team approach to resolving operational tasks.



Training Goals

California State Office of Emergency Services Program Priorities (2020-2022)

High Priority

Environmental Response/Health and Safety

Fire Management and Suppression

Mass Care Services

Operational Communication


Medium Priority

Planning




Fatality Management Services

Logistics and supply Chain Management

Mass Search and Rescue Operations

On-scene Security, Protection, and Law Enforcement

Public Health, Healthcare, and Emergency Medical Services

Situational Awareness

Economic Recovery

Health and Social Services

Housing

Natural and Cultural Resources

According to the Cal OES MYTEP, the priorities above are the Cal OES state level priorities. These priorities serve as the core for what the State will seek to achieve in the mission areas of prevention, protection, mitigation, response and recovery. They represent not only the priorities of the State but also the State’s implementation of National level policy and priorities at the State and local level.



Sacramento Operational Area Goals and Objectives

Goal 1: To achieve 60% compliance through certification by all EOC assigned personnel in the basic NIMS/SEMS training classes (IS 100, 200, 800, G 606) by June 30, 2024.

Objective 1.1 Offer NIMS/SEMS Classroom training once per year for those who do not have access to the online training through EMI.

Goal 2: To achieve 60% compliance through certification by all EOC assigned personnel in the basic required courses toward CSTI EOC Position Credentialing (IS 701, IS 706, G 775, G 191, and Cal OES/CSTI Essential Emergency Management Concepts Course) by December 31, 2024

Objective 2.1 Offer training classes that lead toward Type III credentialing at least once every other year.

Objective 2.2 Provide a copy of the EOC Type III credentialing requirements to each person assigned a position within the EOC.

Goal 3: To achieve 60% compliance by all EOC assigned personnel to meet the certification, training, exercise participation, and minimum qualifications to achieve credentialing by CSTI by December 31, 2024. Objective 3.1 Conduct an annual review of staff training and compare against Type III

Credential requirements. Objective 3.2 Conduct one functional or full-scale exercise once every other year

Goal 4: To achieve 85% compliance by all individuals assigned as a Public Information Officer or in support of the Joint Information Center (JIC) or Joint Information System (JIS) in achieving the Crisis Communications Specialist Certificate (a total of 6 courses) by December 31, 2024.

Objective 4.1 Offer annual Joint Information Center (JIC) activation to test plans and procedures.

Goal 5: To support the readiness of the Sacramento Operational Area Incident Management Team (IMT) Type III team members with exercises and training.

Objective 5.1 Qualify EOC staff in various positions on the Sacramento Operational Area Incident Management Team (IMT) Type III Team.

Objective 5.2 Coordinate requested training with UASI to ensure delivery of critical All-Hazards Incident Management Team (AHIMT) Training annually within budgeted and grant allowances.

Goal 6: To increase plan familiarization by regularly review and evaluation of the effectiveness of the various plan documents within the operational area.

Objective 6.1 Conduct regular seminars and trainings to acquaint members of the Operational Area with the various planning documents and procedures.



Supporting Training

Cal OES/CSTI Emergency Management Fundamentals – Earthquake

Cal OES/CSTI Essential Emergency Management Concepts Course

Cal OES/CSTI MHOSCA: Medical Health Operations Center Support Activities

Cal OES/CSTI Safety Assessment Program Coordinator training

Cal OES/CSTI Safety Assessment Program Evaluator Training

E 388 Advanced Public Information Officer

Fundamentals of Action Planning

G 191 ICS/EOC Interface

G 205 Disaster Recovery

G 235 Emergency Planning

G 288 Local Volunteer and Donations Management

G 288 Local Volunteer and Donations Management

G 290 Basic Public Information Officer

G 290 Basic Public Information Officer

G 393 Disaster Mitigation

G 557 Rapid Needs Assessment

G 606: SEMS Orientation

G 611 EOC Section Position

G 626E Essential EOC Action Planning

G 775: EOC Management and Operations

ICS 300

ICS 400

ICS/SEMS/NIMS Combined Course

IS 100: Introduction to Incident Command System

IS 42 Social Media in Emergency Management

IS 700: National Incident Management System (NIMS)

IS 800: National Response Framework

L 105 Public Information and Warning

L 131 Exercise Evaluation and Improvement Planning

L 146 Homeland Security Exercise and Evaluation Program Training Course

L 190 ArcGIS for Emergency Managers

L 197 Integrating Access and Functional Needs Into Emergency Management

L 948 Situation Awareness and Common Operating Picture

L 952 NIMS ICS All-Hazards Public Information Officer

L 958 NIMS ICS All-Hazards Operations Section Chief

L 962 NIMS ICS All-Hazards Planning Section Chief

L 964 NIMS ICS All-Hazards Situation Unit Leader

L 967 NIMS ICS All-Hazards Logistics Section Chief

L 969 NIMS ICS All-Hazards Communications Unit Leader

L 973 NIMS ICS All-Hazards Finance/Administration Section Chief

MGT 305 All-Hazards Incident Management Team Type 3

PER 304 Social Media for Natural Disaster Response and Recovery

SEMS Executive Course

Situation and Resource Tracking System Training (WebEOC)



Supporting Exercises

Discussion Based Exercises

Discussion-based exercises are normally used as a starting point in the building block approach to the cycle, mix, and range of exercises. Discussion-based exercises include seminars, workshops, tabletop exercises (TTXs), and games. These types of exercises typically highlight existing plans, policies, mutual aid agreements, and procedures. Thus, they are exceptional tools or familiarizing agencies and personnel with current or expected jurisdictional capabilities. Discussion-based exercises typically focus on strategic, policy-oriented issues, and operations based exercises tend to focus more on tactical response-related issues. Facilitators and/or presenters usually lead the discussion, keeping participants on track while meeting the objectives of the exercise.

Operations Based Exercises

Operations-based exercises represent the next iteration of the exercise cycle; they are used to validate the plans, policies, agreements, and procedures solidified in discussion-based exercises. Operations-based exercises include drills, functional exercises (FEs), and full-scale exercises (FSEs). They can clarify roles and responsibilities, identify gaps in resources needed to implement plans and procedures, and improve individual and team performance. Operations-based exercises are characterized by actual response, mobilization of apparatus and resources, and commitment of personnel, usually over an extended period of time.



DOCUMENTATION AND TRACKING The primary goal of the multi-year training and exercise plan is to orient EOC personnel to their minimum level position training and experience through exercises. Building upon the minimum criteria, EOC Personnel will have an opportunity to complete additional training leading to a state recognized credential for their position as well as advanced level training to enhance proficiency within that position.

This plan is intended to:

Challenge participants with increasingly advanced coursework and scenarios;

Incorporate, reinforce, and verify lessons learned;

Identify demonstrated capabilities and areas in need of improvement;

Provide a means of evaluation and corrective action for exercises; and

Ensure a method to share lessons learned and best practices from training courses and exercises.

Training Documentation

As EOC Personnel complete training, they should forward copies of training certificates to: [email protected]. Those individuals who have lost copies of their certifications should seek transcripts through the Emergency Management Institute (EMI) or California Specialized Training Institute (CSTI) and submit those transcripts to the above email. Staff will record and track training certifications ensuring that all EOC personnel meet the minimum requirement, and will assist in tracking the requirements toward a state credential. The goal deadline to ensure all EOC personnel meet the minimum NIMS/SEMS compliance is June 30, 2024. The Office of Emergency Services may elect to use a Learning Management System (LMS) or may track training certifications through WebEOC, or some other means. All staff is responsible for maintaining their own personal file and certifications.

Exercise Documentation

All EOC Personnel will be required to sign into and out of all exercises. The sign-in form and subsequent after action document is one of the verification tools available towards EOC Position Credentialing. Those seeking a state credential may need to supply additional documentation including position evaluations. Copies of exercise documentation will be retained by OES and available to staff submitting their credential packet to the State.



EOC Personnel Teams

EOC Personnel will be identified by their position and by their team or EOC Cohort. Under ideal circumstances, a team will remain intact for the duration of an operational period, however, as staff availability or circumstances may dictate, EOC members may be consolidated from multiple teams onto one team within the EOC. During exercises, teams will rotate through the following roles: Player, Evaluator, or Simulator. Exercises will be repeated in sufficient quantity to allow all team members to participate at some level within a calendar year. All EOC members may gain valuable experience within the exercise program by participating in the various exercise roles.

Rotation Schedule

Team Exercise 1 Exercise 2 Exercise 3

Team A Evaluator Player Simulator

Team B Player Simulator Evaluator

Team C Simulator Evaluator Player


FINAL January 7, 2018 11

MULTI-YEAR TRAINING AND EXERCISE SCHEDULE


September 2019 FINAL 12

Priority 1 NIMS, SEMS, ICS

Priority 2 Credentialing

Priority 3 Proficiency and Practice

Priority 4 Position Redundancy

Priority 5 Team Formation

Priority 6 Plan Familiarity

AGENCY

Multiyear Exercise Schedule: 2020 (Year One)

Qtr. 1 Qtr. 2 Qtr. 3 Qtr. 4

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

SAC OA

NIMS/SEMS Combined

G 611 Section Specific

G 626E Action Plan

G775/191 WebEOC G557 Rapid

Needs Assessment

EOC Orientation for

All Hazards IMT

G 290 Basic PIO

EOC Activation Full-Scale

E 388 Advanced PIO

Essential Emergency

Management Concepts

Donation Mgt.

Wkshp

Animal Sheltering Drill

Aviation Accident Seminar

Regional Recovery

Wkshp

Joint Information Center Drill

Medically Fragile Plan

Seminar

Severe Power Outage

Workshop

SAC EMD CUPA

Conference

HAZWOPER Refresh

Hazmat Response

Plan Update

Continuing Challenge Hazmat WKSP

PUBLIC HEALTH HCC Surge

FE MHOSCA Training

HCC Surge

FE

Resource Management

Training SWMHE TTX SWMHE FSE

CITIES WebEOC Training

EOC TTX

Regional Emergency

Management Conference

ELK GROVE

ICS 300/400 G 611

Finance

Regional TTX1

G 611 EMMA WS EOC

regional Sec Chiefs

WS EOC regional MNG

City TTX WS EOC regional

MNG

Regional TTX 2

EOC Mgn


WS EOC Regional

MNG

UASI

FAA Part 107 Rescue Boat Operations

Swift Water Rescue

Tactical Lifesaver

Intentional MCI Event Training

Suspect Tactics and Perimeter

ICS 300 ICS 400

PIO Training IMT Type 3

Cybersecurity (CIKR)

Tactical Lifesaver HazMat IC









Active Shooter TTX

Unified

Interdrone Conference

Explosive Ordinance Disposal Equip.

Training DJI Airworks

Conference Active Shooter TTX

Active Shooter TTX Active

Shooter TTX Response to Violent

Incidents FSE









AGENCY

Multiyear Exercise Schedule: 2021 (Year Two)



SAC OA

NIMS/SEMS Combined


G 626E Action Plan

G775/191

EOC Orientation for All Hazards IMT

G 290 Basic PIO

E 388 Advanced PIO

Essential Emergency management Concepts

Evacuation

TTX Animal Care & Shelter Wkshp Aviation Drill

Volunteer Management Drill

Mass Fatality Wkshp

Flood Response Drill

Drought & Climate Change Seminar

JIC FSE

SAC EMD CUPA

Conference

HAZWOPER Refresh

Hazmat Response Plan Update



FE MHOSCA Training

HCC Surge

FE

Resource Management



EOC TTX Regional

Emergency Management Conference

UASI

FAA Part 107 IMT Type 3

Active Shooter TTX

Unified Response to

Violent Incidents FSE

Rescue Boat Operations

Swift Water Rescue

Tactical Lifesaver

HazMat IC Active Shooter

TTX



Active Shooter TTX


ICS 300 Cybersecurity

(CIKR) DJI Airworks Conference

ICS 400 Tactical

Lifesaver Explosive Ordinance Disposal Equip.

Training Active

Shooter TTX

PIO Training









AGENCY

Multiyear Exercise Schedule: 2022 (Year Three)



SAC OA

NIMS/SEMS Combined


G 626E Action Plan

G775/191


G 290 Basic PIO

E 388 Advanced PIO


SAC EMD CUPA

Conference

HAZWOPER Refresh




FE MHOSCA Training

HCC Surge

FE

Resource Management



EOC TTX Regional


UASI


Active Shooter TTX

Unified Response to



Swift Water Rescue

Tactical Lifesaver


TTX



Active Shooter TTX




ICS 400 Tactical


Training Active

Shooter TTX

PIO Training









AGENCY

Multiyear Exercise Schedule: 2023 (Year Four)



SAC OA

NIMS/SEMS Combined


G 626E Action Plan

G775/191


G 290 Basic PIO

E 388 Advanced PIO


Transportation

TTX


Mass Power Outage Seminar


Medically Fragile Plan Seminar

Operational Area Plan Workshop

SAC EMD CUPA

Conference

HAZWOPER Refresh




FE MHOSCA Training

HCC Surge

FE

Resource Management



EOC TTX Regional


UASI


Active Shooter TTX

Unified Response to



Swift Water Rescue

Tactical Lifesaver


TTX



Active Shooter TTX




ICS 400 Tactical


Training Active

Shooter TTX

PIO Training









AGENCY

Multiyear Exercise Schedule: 2024 (Year Five)



SAC OA

NIMS/SEMS Combined


G 626E Action Plan

G775/191

EOC Orientation for

All Hazards IMT

G 290 Basic PIO

E 388

Advanced PIO

Essential Emergency

management Concepts

Transportation

TTX


Mass Power

Outage Seminar


Medically Fragile Plan

Seminar


SAC EMD CUPA

Conference

HAZWOPER Refresh

Hazmat Response

Plan Update



FE MHOSCA Training

HCC Surge

FE

Resource Management



EOC TTX Regional


UASI


Active Shooter TTX

Unified Response to



Swift Water Rescue

Tactical Lifesaver


TTX



Active Shooter TTX




ICS 400 Tactical


Training Active

Shooter TTX

PIO Training









AGENCY

Multiyear Exercise Schedule: 2025 (Year Six)



SAC OA

NIMS/SEMS Combined


G 626E Action Plan

G775/191


G 290 Basic PIO

E 388 Advanced PIO


Transportation

TTX


Mass Power Outage Seminar


Medically Fragile Plan Seminar


SAC EMD CUPA

Conference

HAZWOPER Refresh




FE MHOSCA Training

HCC Surge

FE

Resource Management



EOC TTX Regional


UASI


Active Shooter TTX

Unified Response to



Swift Water Rescue

Tactical Lifesaver


TTX



Active Shooter TTX




ICS 400 Tactical


Training Active

Shooter TTX

PIO Training



10-Year Outlook















IMPROVEMENT PLAN The Operational Area improvement plan is located in the regional WebEOC System and is available through the Daily Dashboards.



ACRONYMS AAR/IP After Action Report and Improvement Plan

EOC Emergency Operations Center

FE Functional Exercise

FSE Full Scale Exercise

ICS Incident Command System

JIC Joint Information Center

JIS Joint Information System

MYTEP Multi-Year Training and Exercise Plan

NDPTC National Disaster Preparedness Training Center

NIMS National Incident Management System

OA Operational Area

OES Office of Emergency Services

POC Points of Contact

SEMS Standardized Emergency Management System

TEP Training and Exercise Plan

TEPW Training and Exercise Planning Workshop

TTX Tabletop Exercise

VTTX Virtual Tabletop Exercise



2019 MYTEP WORKSHOP



Documents

Multi-Year Training and Exercise Plan€¦ · Multi-Year Training and Exercise Plan 9/1/2019 FINAL Sacramento County Office of Emergency Services MYTEP 2020-2024