MULTIPLE AWARDCONSTRUCTION SERVICESTASK ORDER CONTRACT

PRE-PROPOSAL CONFERENCE19 January 2012

NY ANGHancock Field NY

Key Personnel Introductions MATOC Contract

National Guard BureauDonna Phillips, Contracting Officer

174th Fighter Wing – Hancock FieldColonel Earl Evans, Mission Support Group CommanderMajor James Oaksford, Base Civil EngineerLt David Livesay, Deputy Base Civil EngineerTSgt Leanne Holmes, Contracting OfficerSMSgt Sandra Fisher, Contracting Officer

107th Air Wing – Niagara FallsMSgt Jennifer Restey, Contracting OfficerTSgt Jason Fronden, Contract Specialist

Multiple Award TaskOrder Contract "MATOC”

CompetitiveMultiple Award

Indefinite Delivery, Indefinite Quantity(IDIQ)

Contract

MATOC PERIOD

OF PERFORMANCE

5 YEARSBASE is 2 YEAR PERIOD

PLUS3 ONE YEAR OPTIONS

Scope (work) of a MATOC Contract

“SCOPE”Covers a broad range of maintenance, repair, & construction services to

include Design Build services

Award of Task Orders

FEDERAL CONTRACTING OFFICERS AT

174th Fighter Wing, Syracuse, NY107th Air Wing, Niagara Falls, NY

MAY AWARD TASK ORDERS

Choice of Locations

174th Fighter Wing, Syracuse, NY Air National Guard

107th Airlift Wing, Air Reserve Station Niagara Falls, NY

174th Fighter Wing supported units located at Ft. Drum, NY

Eastern Air Defense Sector (EADS) Rome, NY

Choice of Dollar Values

$200-$250,000$200-$500,000$200-$1 Million$200-$3 Million$200-$5 Million

Dollar Limits of MATOC Contract

$20,000,000.00 per contractor over the life of the contract

• Once you reach a total of $20M no more offers will be made

Dollar Limits of MATOC Contract

$5,000,000.00 Per Task Order for the General Task Order Contract

(In Rare Cases Over $5M)

$200 MINIMUM ORDER which will be issued at time of basic contract

award

Number of Basic MATOC Awards

A Minimum Of Nine (9) Small Business Awards Anticipated• Task orders may be set-aside for socio-

economic groups such as HUBZone, Service Disabled Veteran Owned Business, Woman Owned Small Business, etc. provided two or more contractors in the socio-economic group are awarded a MATOC Basic

8(A) Contractor Requirements

NOTE: 8(A) Contractors must have

approved business plans on file and services by New York District

Office SBA

Disclaimer

THE FOLLOWING IS A BRIEF OVERVIEW OF THE PROPOSAL REQUIREMENTSOFFERORS ARE CAUTIONED TO

CAREFULLY READ THE REQUIREMENTS OF THE SOLICITATION AND COMPLY

ACCORDINGLY

What to Submit Section 00110 of the RFP details required

information and format• 3 Volumes In 2 Binders are required

• BINDER 1 VOLUME 1 PRICE/COST, PRO FORMA

DOCUMENTS

• BINDER 2 VOLUME 2 PAST PERFORMANCE REQUIREMENTS VOLUME 3 TECHNICAL REQUIREMENTS

VOLUME IOriginal and 3 Copies

Cover Letter SF 1442 - Signed AREAS of CONSIDERATION- Section 00010 EXHIBIT E

• Price for Prototypical Project(s) REPS & CERTIFICATIONS – Section 00600

Volume 2 - Past Performance Proposal• Complete Exhibit A -Performance Relevancy

Form- 6 Part 1/ One Part 2

Have Subcontractors Complete- Exhibit B• Subcontractor Consent and Information Form

List of Clients (name and number) you sent Exhibit C questionnaires to and/or final CCASS forms for the Exhibit A Part 1 projects

VOLUME 2Original and 3 Copies

Exhibit C (Exhibit C Package) Send Questionnaires to

References Introduction Letter, Exhibit C and Questionnaire• References must return NLT the Closing Date

to KO Not to You• Email and Fax addresses available• Do not include copies of what was sent in the

proposal ! If you have a CCASS Final Evaluation for

the project that may be included in lieu of sending form

VOLUME 3Original and 3 Copies

Volume 3 -TECHNICAL PROPOSAL• Read the sub factor requirements carefully and

comply• Complete Exhibit DAnswer questions carefully and thoroughly

Include required Attachments

NO PRICE INFORMATION IN BINDER II

Section 00800- Special Contract Provisions

Offerors should carefully read section 00800- and DIVISION 01 before preparing proposal• Important basic contract requirements and conditions are contained in these sections

The Prototypical Project

Represents type of smaller projects that may be awarded under this contract

Measures contractors’ estimating system

The Government does not intend to award this project, it is for evaluation purposes only

Any references to the location (Camp Shelby, MS) are to be replaced with Hancock Field for estimating purposes

Proposal Evaluation Detailed in Section 00120 of the RFP CAREFULLY review sections 00100,

00110 & 00120 and 00800 through Division 01 when preparing proposal

Comply with Section 00100 AND 00110 requirements

Inquire in writing if you have questions

Proposal Evaluation CONTINUED

Failure to furnish a complete proposal may result in elimination from consideration

Choose your dollar levels carefully• Consider bonding• Experience and staff

These contracts let you grow over time• If you are not found technically capable for the high

of the price range you chose you may be offered an award at a lower price category but this is NOT a guarantee

Best Value Award Basis

Past Performance and Technical when combined are

SIGNIFICANTLY MORE IMPORTANT than price

Best Value Award Decision

Best Value is defined as an award based on the greatest overall

benefit in response to the requirement.

Award is based on other factors in addition to price.

MATOC Awards

The Contractors whose proposals provide the best value to the

Government, price and other non-cost factions considered will be

awarded contracts

Task Order Award & Fair Opportunity

Every Contractor who is awarded a MATOC

contract will be given a FAIR OPPORTUNITY to

complete for the award of Task or Projects unless and exemption applies

Fair Opportunity Exemptions Urgent or emergency

requirements Services are unique or highly

specialized interest of economy and efficiency

Satisfy the minimum guarantee

NOTE: THIS IS NOT A REQUIREMENTS CONTRACT

Other Times You May Not Be Given An Opportunity To Compete

KO May limit competition or exclude a contractor for the following reasons:• Satisfy Agency Small Business Program Goals

Projects will be set-aside for 8(a) MATOC Contractors and/or HUB Zone and/or SDVB MATOC Contractors and/or Women Owned Small Business

• Failure to prosecute the work diligently on a current Task Order Award

• Order outside your areas of consideration

Master Specification

• The Master specification, also referred to as the default specification • Establishes an industrial and/or commercial standards for maintenance and repair of Government Facilities• If SOW does not address a specification for an element of work, the master/default specification applies

Contractor’s Location Normal response time is two (2) days for

site visit and three (3) days to thirty (30) for proposal depending on complexity

Contractors must be able to respond within 120 Minutes in the event of an emergency to view a site and possibly give a price.

Insurance Requirements MATOC contractors are required to

have insurance while under contract- not just when the task order is issued.

You will have access to base for contract related events

Must be in place if responding to emergencies

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Davis Bacon Wages & Bonds Most current Davis Bacon Wage rates will

apply to each MATOC Request for Proposal• Link to Web site will be provided- Note the

most current wage determination at time of award of Task Order applies to the Task Order

Performance and Payment bonds are established by each Task Order • PAYMENT BOND - T.O.>$30K• PERFORMANCE BOND - T.O.>$150K

Task Order AwardExecution Procedures

KO establishes site visit & notifies MATOC Contractors by email• Provides MATOC Project synopsis, offering letter

and basis for award & when available SOW/Plans/Wage Rates etc.(RFQ/RFP) (Note in some instances this will be provided at the site visit)

• KO & Engineer conducts the site visit with MATOC Contractors

• KO validates proposal due date with Contractors

Task Order Award Execution Procedures

Contractor submits questions to KO who will provide answers to all

If necessary, engineer makes changes via addendum and forwards to KO who issues Amendment

Contractor submits price or best value proposal by hand carried, email, or fax as applicable

KO does evaluation and makes award upon receipt of funds

KO emails award notice to awardees Notifies all others of award only

Plans and Specifications• Normal method of distribution will be via

email or web posting• When issued on CD/DVD one set of project

plans & specifications will be provided to each MATOC contractor at no cost.• It is the MATOC contractors responsibility to

notify their subcontractors and provide them copies.• Electronic versions when available will be

on the Web

PROPOSALS ARE DUE NOT

LATER THAN

2:30 p.m. 16 February 2012

DON’T FORGET TO HAVE REFERENCES SENT IN BY THIS TIME & DATE

Important Reminders Award is contemplated to be made without

discussions- Do Not anticipate a chance to make corrections or changes

Your first proposal will probably be your only proposal!!

Read the solicitation requirements carefully!!

Consider using Section 00120 to “rate” yourself before submitting the proposal-is it complete??

Important Reminders All Amendments Will On The FBO Web Site Check Site Regularly For Changes &

Refresh The Page After Closing No Information Will Be

Available Until Award• Awards Will Be Posted To The Web • Results should be announced in Approximately

90 Days

Questions Questions Must Be Submitted In Writing Via

Email to- Ricky.Harvey@ang.af.mil and Leanne.Holmes@ang.af.mil

Submit Questions NLT COB 11 Feb 2012 Submit Questions To KO Only Do Not Call

Other Government Personnel Questions Received Late May Be Held And

Addressed After RFP Closing With Those Who Submitted Offerors

Questions And Answers Will Be Posted To The Web Site Only

Answers To Questions

All Questions, On A Non-Attribution Basis, And The Answers Will Be Posted To The FBO Web Site

If Necessary Addendums, Issued By An Amendment, Will Also Be Posted

Check Web Site Regularly And Don’t Forget To Refresh Web Page

Helpful Websites

www.ccr.gov/ http://orca.bpn.gov/ http://www.gpo.gov/davisbacon/

allstates.html https://www.fbo.gov

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Questions