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Enrolment and Demographics – Add Program/Transcript Details Copyright © FUJITSU 2020 Page 1

Enrolment and Demographics – Add Student Program/Transcript Details

Introduction

Use these instructions to add program and transcript details to an existing/new individual student or a student who has been admitted to your school with previous credits acquired from outside your DSB.

Add Program and Transcript Details

On the Student top tab, select the student you have admitted.

1. Click on the Transcript side tab > Diplomas /

Certificates sub-side tab

2. Click Options > Add

3. The New Graduation Student Program page

displays allowing a user to specify which

Diploma(s) the student is working towards

including OSSD (1999) and any SHSM program.

Click on the magnifying glass next to the Name to

find the program you wish to add.

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4. A pop-up window displays with a list of potential

Diplomas / Programs. Select the appropriate

program and click okay to return

to the previous screen.

5. Complete the remaining details on the screen: a. If this is the primary diploma program, select

the Is primary? field. b. Click the Start date of the program

(if known). c. Click Save to complete.

6. The selected Diploma now displays on the Diploma/Certificates screen. To add another program, click Options > Add and repeat the process above.

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7. To add completed courses from another Board, click on the Transcript side tab > Transcript Details sub-tab.

8. Click Options > Add to begin adding previously completed courses.

9. Add the details for the course you are adding: a. Year ID would be the year the credit was

obtained (* required field)

b. Click on the magnifying glass next to Course to select the course (* required field)

c. Complete additional fields including i. Final Mark ii. Earned Credit iii. Date Completed

d. Click Save

10. The Course will now display on the Transcript page. Tip: If the item does not display, click on the Filter to reflect All Records.

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11. To add Community Involvement Hours, click on the Assessments side tab. Click on the Magnifying glass next to Assessment Definition

Note: You can also use this Assessment option to add results from the OSSLT and any prior SHSM Programs that were completed.

12. From the pop-up, click Community Involvement and OK.

13. With the Assessment Definition field populated, click on Options > Add

14. Update the Community Involvement details and click Save

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15. The details now display on the Assessments page. Repeat the above steps to add completed SHSM, OSSLT and additional Community Involvement details.

16. Once you’ve added prior credits and assessments, they will display in the Graduation Summary screen under Transcript side tab > Graduation Summary sub-side tab

17. The Graduation Summary lists all the Required credits for the selected Diploma including Credits completed and Completed Status for those in progress. This summary can be printed (select Printer Friendly Version just below the Options button) for any students leaving the school to attend another school at a different DSB. To view the requirements for a different program (e.g. SHSM), use the drop-down list beside Diplomas / Certificates.

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18. Scrolling down on the Graduation Summary page lists the courses that the student has completed.