NAVFAC Southwest

CDR Amanda Barber, P.E. Civil Engineer Corps, United States Navy Assistant Operations, NAVFAC Southwest

8 November 2017

SAME Orange County Post (Federal Business Opportunities Symposium)

NAVFAC Southwest, Capital Improvements Update

8 November 2017

** The views presented are those of the speaker or author and do not necessarily represent the views of DoD or its Components.

** Data contained herein is based on the best available information and is subject to change

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NAVFAC Capital Improvements

• NAVFAC SW products, services and responsibilities • Major initiatives with large construction programs • Historical budget snapshot and projected FY18 program • Commitment to partnering • Contract tools in place or coming this FY • Small Business goals and performance • Pre-and post-award schedules and timely modifications • New software requirements and cybersecurity criteria • Safety focus • How to schedule a visit with NAVFAC SW leadership • Resources for finding key info

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NAVFAC Products and Services

• Public Works • Facility Sustainment • Utility & Energy Management • Base Operation and Maintenance

• Facility Services

• Asset Management

• Real Estate • Land & Installation Planning • Facilities Planning • Encroachment Management • Facilities Integrated Logistics Support

• Real Property Acq, Mgmt & Disposal

• Capital Improvements • Construction Services • Architect & Engineering Services • Design In-House • Specialized Technical Services • Ocean Engineering

• Environmental • Environmental Planning/NEPA • Environmental Compliance & Conservation

• Environmental Restoration • Operational Range Clearance and Sustainment

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Southwest Region Area of Responsibility

Coastal | Desert | Marine Corps 19 offices assigned to three Integrated Project Teams (IPTs)

FEAD Bridgeport

FEAD 29 Palms FEAD Barstow

FEAD MCRD FEAD Miramar

ROICC Camp Pendleton MCAS Camp Pendleton

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Southwest Region Major Programs

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KC-46A at Travis AFB

KC-46A Program at Travis AFB: 2018-2021 10 MILCONs $165M

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F-35 Joint Strike Fighter Lemoore, Fallon, Miramar, Yuma

West Coast JSF: 2018 - 2027 24 MILCONs $1.4B

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Naval Base Coronado, Coastal Campus

Coastal Campus •  29 MILCONs •  2015-2024 •  ~$1B •  3300+ Personnel

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Marine Corps Installations West

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USMC Infrastructure Reset

• Objective is to reduce total facility sustainment cost • Global effort by Marine Corps Installations Command • Budget-driven requirement

• Methodology • Recapitalize and reduce facility footprint • Vacate and demolish excess, failing facilities by FY22 • Consolidate and recapitalize required, poor facilities for enduring missions • Demolish remaining infrastructure excess by FY27

• Consolidation, Renovation and Demo emphasis for next ~9 years

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Marine Corps IPT Workload ($618M) FY18 CI projects: USMC-Only Focus

0

500

1000

1500

2000

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 **2018

Dol

lars

(in

$M

)

Fiscal Year

Workload by FYUSMC Desert Coastal

Coastal IPT Workload ($484M) FY18 CI projects: San Diego Metro Area

Desert IPT Workload ($293M) FY18 CI projects:

Over the Horizon installations

Centrally Managed Workload

MILCON 9 $295M

+ carryover 4 $202M

USMC 85 $114M

BUMED 1 $7M

MILCON 7 $188M

+ carryover 3 $51M

CNIC 7 $48M

DLAE 4 $.3M

MMRP 2 $6M

MILCON 7 $329M

+ carryover 2 $26M

CNIC 10 $92M

DLAE 4 $7M

MMRP 5 $18M

BUMED 1 $11M

NAF 1 $1M

** Data contained herein is based on the best available information and is subject to change.

FY18 Projections >$1B

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NAVFAC SW Partnerships with Industry

• NAVFAC SW Partnering Goals • Continue to build strong working relationships with Industry

• Society of American Military Engineers (SAME) • Associated General Contractors (AGC) • American Council of Engineering Companies (ACEC) • Associated Builders and Contractors (ABC) • Construction Management Association of America (CMAA) • Other organizations focused on the design & construction of facilities

• Collaborate to improve communication at all levels within our organizations

• Exchange lessons learned & identify areas for process improvements • Partnering Opportunities

• NAVFAC presentations for Industry partners • Industry Forums

Building strong working relationships with Industry

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Types of Contracts

•  Basic Ordering Agreements (BOA) (Construction)

•  Job Order Contracts (JOC) (Construction)

•  Base Operation and Support (BOS) (Services)

•  Multiple-Award Contracts (Construction, Environmental, and Services) •  Indefinite Delivery Indefinite Quantity (IDIQ) (Construction, Environmental,

Architectural & Engineering Services) •  Stand-Alone, Single Award Procurement (All types - Competitive or Sole

Source)

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** Data contained herein is based on the best available information and is subject to change

Title Type Duration Capacity RFP Est.

Award Date

Facility Planning SB 5 yr $15M Issued Q1 FY18

Interior Design SB 5 yr $5M Issued Q1 FY18

Architect (Multi-Disc) MILCON only UR 5 yr $99M Issued Q1 FY18

Structural SB 5 yr $30M Issued Q2 FY18

Civil 8a 5 yr $15M Q1 FY18 TBD

Civil UR 5 yr $99M Q1 FY18 TBD

Waterfront TBD 5 yr $30M Q1 FY18 TBD

Fire Protection TBD 5 yr TBD TBD TBD

Cost Estimating/ Scheduling TBD 5 yr TBD TBD TBD

NAVFAC Southwest

Planned NAVFAC SW A/E Contract Awards

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** Data contained herein is based on the best available information and is subject to change

Title Type Duration Capacity RFP Est.

Award Date

Commercial & Industrial UR 5 yr $750M Issued Q1 FY18

General Construction 8(a) 5 yr $249M Issued Q3 FY18

Fuels (POL & Gas) UR 5 yr $150M Issued Q2 FY18

Heavy Horizontal UR 5 yr $249M Issued Q2 FY18

Wet Utilities SB 5 yr $249M Issued Q3 FY18

Dry Utilities SB 5 yr $249M Issued Q3 FY18

Airfield Paving TBD 5 yr $499M Q1 FY18 TBD

HVA/C TBD 5 yr $200M TBD TBD

NAVFAC Southwest

NAVFAC SW Planned Multiple Award Construction Contracts

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Data from FPDS-NG 10/02/2017. Includes overseas.

Small Business Goals Scorecard for FY 2017

Location Small Business HUBZone SDVOSB Small

Disadvantaged Business

Women Owned

(Eligible) Target Dollars Current Target Dollars Current Target Dollars Current Target Dollars Current Target Dollars Current

NAVFAC HQ $ 7.06B 44% $ 2.94B 41.75% 8.5% $ 507.1M 7.20% 6% $ 351.9M 5% 25% $ 1.97B 27.97% 9% $ 637.5M 9.05%

NAVFAC Southwest $ 1.35B 54% $ 672.5M 49.49% 11% $ 126.5M 9.31% 5.5% $ 84.2M 6.19% 33% $ 483.1M 35.55% 12% $ 146.6M 10.79%

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• NAVFAC SW Actions • Maintain planned award dates and solicited bid period (e.g. extend only if major issues with RFP/Design) • Respond to RFIs promptly • Include contract durations based on risk (e.g. complexity, phasing requirements, number of facilities) • Include design durations in solicitation for Design-Build contracts

• Contractor Actions • Submit RFIs early • Submit proposals that address all evaluation factors & review for Quality Control

•  • 

Schedule Improvements Pre-award

Focus on keeping schedules on track

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• NAVFAC SW Actions • Track schedule metrics – Identification of high visibility projects • Perform design reviews within allotted timeframe • Streamline modification process for modifications < $150K • Address time in all modifications

• Contractor Actions • Submit baseline design/construction schedules on time & hold to schedule milestones • Grant negotiation authority to the lowest level possible • Submit Time-Impact-Analysis documentation with proposals for modifications

•  • 

Schedule Improvements Post-award

Focus on keeping schedules on track

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Emphasis on Construction Contract Modifications

• Time Impact Analysis (TIA) MUST be submitted in a timely manner • Lack of timely TIA submissions has caused contract modifications to be negotiated without time

• In budget constrained projects, this can cause a contract to be put on hold to allow for reprogramming or necessitate scope reductions late in contract duration

• Lean modification process for < $150K • Reinvigorated training to FEAD offices

NAVFAC SW focus on timely modification improvement

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eCMS Implementation

• Section 01 31 23.13 20 - Electronic Construction and Facility Support Contract Management System

• Web-based - eCMS is the designated means of transferring technical documents between the contractor and the Government

• All projects greater than $150,000 with a planned award after December 31, 2017 shall include the United Facilities Guide Specification (UFGS) 01 31 23.13 20 in both the solicitation and the award

• Projects awarded prior to December 31, 2017 are not required to use eCMS

• Roll-out of eCMS • 31 Dec 17 • Pilot project underway • Training of SW personnel to occur after roll-out

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Cybersecurity Implementation

• UFC 4-010-06 (Cybersecurity of Facilities Related Control Systems) •  Required now, but how do we implement it?

• UFGS 25-50-00.00.20, Cybersecurity of Facility-related Control Systems

• Navy-only directive for all projects in FY17 and beyond •  ITG 2017-01, Application of Cybersecurity to Facilities-Related Control Systems

provides interim basic criteria guidance •  Provides Cybersecurity Hygiene Checklist •  Cybersecurity policies are evolving - assistance is available through the Contracting

Officer’s Representative (COR)

• Additional Future Guidance • Interim ECB describes requirements for incorporating cybersecurity in the design of all

facility-related control systems • Tri-Service Unified Facility Guide Specification (UFGS) containing detailed

cybersecurity guidance is scheduled for release later in FY18

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NAVFAC SW Safety Initiatives with Contractor Impact

•  Voluntary Protection Program (VPP) • NAVFAC SW is in the process of VPP certification • VPP contractor pamphlet has been integrated into the Pre-construction Agenda

•  Contractor Good Catch Program • Good catch submissions are highly encouraged via ESAMS or short form • Short form has been socialized with AGC’s safety committee

•  Electrical Energized Work Permits •  Work performed on or near energized equipment or circuits •  Where an arc fault could occur •  Includes work in manholes where energized lines are present •  Commanding Officer, NAVFAC SW authorization required before work commences

NAVFAC SW continues to focus on safety

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Proposed Changes to Safety Evaluation Factor

• In Proposal Submission Requirements, wording added: “Additionally, describe the methodology to execute an effective program that facilitates sound mishap prevention techniques and processes, employee reporting of unsafe conditions, unsafe activities, and near-miss mishaps. Within this description, define your Good Catch Program and safety deficiency correction procedure.”

• In Basis of Evaluation, wording added: “The Government will also validate that the contractor has addressed the methodology to be used in the execution of an effective program that facilitates sound mishap prevention techniques/processes, employee reporting of unsafe conditions, unsafe activities, and near-miss mishaps and that the contractor has a Good Catch Program and sound method to correct safety deficiencies in a timely manner.”

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Requesting Visit to NAVFAC SW

•  NAVFAC SW has a specific protocol and process for contractors to follow when requesting a visit.

•  Protocol was developed to: 1) Provide industry representatives with a fair and equal opportunity to contact the command 2) Ensure minimal disruption to the Navy mission

•  The Contractor Visit Protocol can be found in the NAVFAC SW Public Web Site at the following link: https://www.navfac.navy.mil/navfac_worldwide/atlantic/fecs/southwest/contact_us/KTR_Visit_POC.html

•  To request a contractor call/visit, personal visit, or social call, send an e-mail to the command’s Contractor Visit Coordinator at:

NAVFAC_SW_Contractor_Visit_Coordinator@navy.mil

NAVFAC Southwest

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Future Workload Projections

Search “NAVFAC

Southwest”

Future Workload Report

at NAVFAC

Southwest Homepage

USEFUL LINKS

http://www.navfac.navy.mil/navfac_worldwide/atlantic/fecs/southwest.html

Full transparency on projects & acquisition toolshttp://www.navfac.navy.mil/navfac_worldwide/atlantic/fecs/southwest.html

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Additional Resources

Small Business Administration http://www.sba.gov

Procurement Technical Assistance Center http://www.dla.mil/SmallBusiness/Pages/ProcurementTechnicalAssistanceCenter.aspx

DoD Small Business Professionals http://www.acq.osd.mil/osbp/doing_business/DoD_Contracting_Guide.htm

NAVFAC Small Business Websites https://smallbusiness.navfac.navy.mil https://www.navfac.navy.mil/navfac_worldwide/atlantic/fecs/southwest/about_us/small_business.html

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BACK UP SLIDES

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Electronic Construction & FSC Management System (eCMS)

•  Purpose: −  To improve post-award management of schedules, RFIs, designs, submittals, etc.

•  Software: −  CMiC xProjects −  Configuration and cyber security accreditation are on-going

•  Deployment: −  Initial - July 2017 (pilot testing) & Full - Dec 2017 -  Configured to be easy to use -  Scheduling and design review tools

•  Project thresholds: (UFGS 01 31 23 “NAVFAC eCMS” in WBDG May 2017) -  Greater than $150K: Required -  Less than or equal to $150K: Optional

•  NAVFAC recognizes potential impact of KTRs using multiple systems

-  eCMS has ability to import data from other systems that KTRs may already be using -  Reduces the need for KTRs to “switch” systems (pending config/security limitations) -  Training is being developed, need KTR support to ensure success

-  NAVFAC SW pilot project selected eCMS will improve communication and project performance

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Brooks Act and Small Business

Except for Military Construction, market research will be conducted during the acquisition planning phase of the procurement to determine if the requirement can be set-aside for 8(a), HUBZone, EDWOSB, SDVOSB, or SB.

Market Research Includes... •  Sources Sought Announcement – analysis of responses •  Dynamic Small Business Search database •  Historical information •  Industry forums •  SBA, PTAC, and Other Agency information •  Other innovative strategies

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•  If the services of a registered or licensed architect or engineer are required, Brooks Act procedures must be followed.

•  The acquisition of A/E services shall be issued on a competitive basis. No sole source awards.

•  Market research used to determine acquisition strategy and possible SB set-aside.

•  No SB set-aside for MILCON projects. •  Must be able to slate THREE highly qualified firms. •  Award to the most highly qualified firm at negotiated

price that is fair and reasonable.

Rules for A/E Procurements