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NCBMP NCBMP Leadership InstituteLeadership Institute
DR. BEVERLY A. BRYANT, CHE President, National Coalition of Black Meeting Planners
Director, Hospitality and Tourism Administration School of Business
North Carolina Central University Durham, North Carolina
““Educating and Motivating Educating and Motivating Prospective Board Members”Prospective Board Members”
Seminar PurposeSeminar Purpose
Understanding of the role and functions of the NCBMP Board
Understanding of the History and Mission of NCBMP.
Understand the role of board members, and
Examine critical factors that make boards successful.
NCBMP….NCBMP….
Black Meeting PlannersAssociation ExecutivesSuppliers andOther Hospitality Professionals
Since 1983, the premier professional organization for
The Beginning-1983The Beginning-1983Six Founding MembersSix Founding Members Chairman: Kermit Hall President: Howard Mills Vice President: Oliver Childs Vice President: Lillie Van Landingham Secretary: Sylvia Thomas Treasurer: George Turner
Early Board Early Board MeetingsMeetingsNational Urban League Office-
New YorkPhiladelphia, PennsylvaniaWashington, DC
ConferencesConferences 1st Annual Conference-Washington, DC
45 members in attendance Corporate Partners: J.W. Marriott Hotel, John
Dixon, GM Eastern Airlines-Charles Wright
2nd Annual Conference-New Orleans, LA 3rd Annual Conference-Miami Beach, FL Management Companies
Dean Sayles Enterprises Slack, Inc. OJA Associates, Inc.
Current Board LeadershipCurrent Board Leadership
Chairman: Richard Snow, Kappa Alpha Psi Fraternity, Inc. President: Beverly A. Bryant, Ed.D., CHE, North Carolina Central University Vice President: Sharon Seay, CMP, National Funeral Directors Morticians
Association Secretary: Sharmagne Taylor, CMP, On-Site Partners Treasurer: Carolyn Crawford, CMP, National Conference of Black Mayors, Inc. Director: J. D. Andrews, Ph.D., The Council on Professional Recognition Director: Janice Mardis, National Bar Association, Inc. Director: Carnita Chopin, Hilton Sales Worldwide Director: Clayton Hicks, OD, National Optometric Association Director: Roy Jay, The Idea Works, LLC Director: Charles Jones, American Airlines Director: Shirley Henderson, CTC, Ben E. King Stand By Me Foundation, Inc. Director: Patricia Norman, CMP, National Medical Association Director: Brian Parker, AB Parker & Associates, Inc. Director: Shirley Rivers, SAR Associates Director: Connie Kinnard, Nashville Convention and Visitors Bureau Immediate Past Chairman: John Crump, JD, CAE, CMP, National Bar
Association Chairman Emeritus: Howard Mills, CMP, L’Berta Enterprises, Inc. General Counsel: Frank Seales, Jr., Esq.
NATIONAL COALITION OF BLACK MEETING PLANNERSNATIONAL COALITION OF BLACK MEETING PLANNERSOrganizational and Responsibility ChartOrganizational and Responsibility Chart
ChairpersonBoard/Governance/Strategy
SecretaryMinutes/Reports
AdministratorDaily Management
Administrative Staff
Membership
Vice PresidentCommittee Oversite
TreasurerBudget/Finance
OfficersFundraising/Governance
General CounselLegal Issues
Committees
PresidentDaily Administration
Committee StructureCommittee Structure
Standing Committees Membership and Ethics By-Laws and Recommendations Conference/Program Planning Educational Assistance Program Budget and Finance Nominating
Ad-hoc Committees Public Relations/Communications Fundraising Awards Site Selection
FAQ’s for Prospective Board MembersFAQ’s for Prospective Board Members
Why become a board member? Where do I start? What exactly is expected of me? What is the time commitment
required? How can I make a difference?
Nuggets of TruthNuggets of Truth
To contribute to the betterment of one’s community
To effect positive change for NCMBP
To make a difference in the meetings industry
What is Leadership? What is Leadership?
President
Vice President Vice PresidentVice PresidentPresident
Vice President
Director
Manager
Counsel
Sec.
VP
Mgr
VP
Director
President
“Good leaders make people feel that they're at the very heart of things, not at the periphery. Everyone feels that he or she makes a difference to the success of the organization. When that happens people feel centered and that gives their work meaning.” -Warren Bennis
...the ability to influence...the ability to influence
“…If you think you are leading and no one is following, then you are
only taking a walk.” -Leadership Proverb
Successful Leadership Successful Leadership Principles of Board MembersPrinciples of Board Members
It Takes a TeamT.E.A.M.-Together Everyone Achieves MoreThe test of the Board members is taking the
vision from “me” to “we”The Law of “Team Together-Team Apart”The Law of “Tell Your Cat”
As a Board MemberAs a Board Member
Represent the interest of the people served by NCBMP.
Focus my efforts on the mission of the organization and not on my personal goals.
Not use the organization or my service on this Board for my own personal advantage or for the individual advantage of my friends or supporters.
Keep confidential information confidential
As a Board Member cont’dAs a Board Member cont’d
Keep all Board issues with an open mind, prepared to make the best decision for the whole organization.
Do nothing to violate the trust of those who elected me to the Board or those we serve.
Never exercise authority as a Board member except when acting in a meeting with the full Board or as I am delegated by the Board.
Your Liability as a Board Your Liability as a Board MemberMember
Regular attendance at board meetings Know your board policies well and follow
them Examine minutes before they are
approved. Clarify each motion before voting. Ask the legal counsel for clarification when
a question of legality arises. Ensure that liability insurance exist to cover
the organization.
Governance Tasks of a BoardGovernance Tasks of a Board
Focus onResults
ApproveThe
Budget
SetStrategicDirection
DefineThe
Vision
Advocatingfor the
Membership
Communicatingeffectively
NCBMP
Board
Setting the VisionSetting the Vision
An organization’s vision is its description of its desired future.
The vision defines the boards destination, helps the board set direction and is the foundation for board actions and decision making
The clearer the vision, the easier it is for the people to create the mental image that the board is striving to achieve.
Setting Strategic DirectionSetting Strategic Direction
A board sets out on a mission to transform the current reality into a desired future.
The board mission is the reason the organization exists.
Goals define the board’s strategy for achieving the mission.
Approve the BudgetApprove the Budget
A budget is simply a forecast of expected revenues and expenditures for a stated period of time, usually a year.
Focus on ResultsFocus on Results
The board’s eyes should always be looking beyond the present to the future.
The board should set clear expectations for performance and results.
Focus on ResultsFocus on Results
The board’s eyes should always be looking beyond the present to the future.
The board should set clear expectations for performance and results.
“…You don’t have to know how to drive the train, but you do need to assess whether or not it is on the track you intended and headed for the agreed upon destination.”
Advocating for the MembershipAdvocating for the Membership
Effective governance requires that board members keep their members’ needs as their high priority
Boards primary focus must be toward the membership and how the organization’s mission and vision serves their needs.
Communicate EffectivelyCommunicate Effectively
The board speaks as a corporate body.
The Chairman is the official spokesperson of NCBMP. In his absence, the President is the official spokesperson.
Synergy for Board SuccessSynergy for Board Success
Cooperation
Character Communications
Contributions
Commitment
NCBMPBoard
CommitmentCommitment
1. Cop-outs: People who have not goals and do not commit.
2. Hold-outs: People who don’t know if they can reach their goals, so they are afraid to commit.
3. Drop-outs: People who start toward a goal, but quit when the going gets tough.
4. All-outs: People who set goals, commit to them, and pay the price to reach them.
Four Types of People:
ContributionContribution
Gifts and talentsInfluenceCreditabilityKnowledge and experienceCreativity and innovationCompetenceCourage “One person seeking glory doesn’t accomplish much.
Success is the result of people pulling together to meet common goals”. -John Maxwell
CommunicationCommunication
Communicate to build understanding, support and acceptance.
Board chemistry enhances personal connections.
Conflict management that reduces tension rapidly.
Community that makes the “journey” fun.
CharacterCharacter
More than talkTalent is a gift, Character is a
choiceCharacter brings lasting success
with peopleLeaders cannot rise above the
limitations of their character.
CooperationCooperation
WISHBONES- spend their time wishing someone would do the work.
JAWBONES- who do all the talking, but very little else.
KNUCKLESBONES- who knock everything anyone ever tries to do, and
BACKBONES- who get under the load and do the work. - Unknown
Leadership Principles for Board Leadership Principles for Board
MembersMembers
Represent the interest of all people served by this organization.
Not use the organization or my service on this Board for my own personal advantage or for the individual advantage of my friends or supporters.
Keep confidential information confidential.
As a member of this Board I will:
Leadership Principles for Leadership Principles for Board MembersBoard Members Approach all Board issues with an open mind,
prepared to make the best decision for the whole organization.
Do nothing to violate the trust of those who elected me to the Board or those we serve.
Focus my efforts on the mission of the organization and not on my personal goals.
Never exercise authority as a Board member except when acting in a meeting with the full Board or as I am delegated by the Board.