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Needs of small companies
for eGovernment and eCommerce
solutions
Heli Salmi, M. Sc. (Econ.)Coordinator, Expert Services
Statistics in Finland - Companies
Number of personnel % 1 000 % milj. € %
0– 9 207 004 92,9 320 24,6 43 088 16,4 10– 49 13 014 5,8 250 19,2 42 351 16,2 50–249 2 237 1,0 224 17,2 47 108 18,0250–499 296 0,1 104 8,0 26 650 10,2500– 266 0,1 403 31,0 102 798 39,2
Companies Personnel Turnover
Special needs for small companies - in general
• Lack of resources (time, personnel, funds, skills)
• Maybe fear for new techniques
• Typically faced by the same accounting rules and reporting
requirements as big companies
• But also, flexible and rapid in changes
Special needs for small companies - in general
Solutions offered to SME’s must be
• Cost effective
• Easy to use
• Secure
• Offered through trusted and commonly known parties
Virtual Accounting
• Small companies can use modern techniques / accounting
through modern Service Providers
• Virtual accounting firms as ASP’s (Application Service Provider)
• Can be Pan-European services
SME’s Elma Authority/Company/Consumer
Conversions, visualisation, transmission and control of data
Data
Accounting ASP-service
Need for eGovernment in B2B
• Many public authorities and organizations collect different
reports or filled in paperforms
• Several authorities collect the same data (e.g. financial
statements) or almost the same data. Filling in the same
information is rather frustrating and time consuming.
• Forms keep on changing often and with a short notice. Correct
paper forms are never there when you need them.
• Companies have to report ’refined’ data
-> excess work for companies
Case 1: TYVI
Data Collection from Companies to Public Authorities
since 1997
TYVI - Data Collection from companies to Public Authorities
Companies
OperatorAccounting
Services
Tax Admistration
Statistics Finland
LEL Employment Pension Fund
TEL Employment Pension Fund
Trade Unions
Customs
Authorities
Without Cooperation and Service ProvidersCompanies
Tax Admistration
Statistics Finland
LEL Employment Pension Fund
TEL Employment Pension Fund
Trade Unions
Customs
Authorities
VAT
Electronic forms for citizens
• Initiated by Ministry of the Interior
• Intelligent electronic forms for citizens on the Internet
• 17 authorities offering the services (in the start)
• 50 most frequently used forms
• Electronic signature for the forms, when needed
• Full service autumn 2002
Case 2: PTMJ
Small Employer’s Payment System
PTMJ - Small Employer’s Payment System
• Initiated by the parliament
• Fully automated system for small employer’s wages and
salaries including automated payments to banks and reports to
authorities
• Fully automated = knows the different payments and
computation rules for different wages and salaries, sends the
reports automatically without human interference etc.
• Internet based service
• The definition phase, offers during the fall
Case 3: eInvoice
Electronic Invoicing
PRESS RELEASE
June 10, 2002
The State Treasury and Elma Pilot Electronic Invoicing
The Finnish State goes over to electronic invoicing
The State’s 118 offices, ministries, research institutes and
universities are transferring to electronic invoicing. Some 20
organisations are already launching development projects for
this in 2002. Finland is the first European country to progress
this far with electronic State financial administration.
What is the eInvoice?
• Modern, reliable and paperless way of invoicing
• Invoice data from invoicer’s system to invoicee’s system
• Based on Internet techniques
• The invoice is visualized for electronic handling (checking and
possible approvals) processes
• Covers both B-to-B and B-to-C invoicing
Co-operation and interconnectionToday 4 SP’s and 3 Banks
have agreed upon a common standard that enables e-invoices
to be sent and received reliably in a common network.
www.einvoiceconsortium.com
Conprehensive eInvoice solution
Summary
• Electronic reports/forms for companies and citizens - the
infrastructure and technique is usable throughout Europe
• Suggestion: one service for Pan-European forms?
------
• Electronic invoicing cross border - no technical hindrances
• Council Directive 2001/115/EC supports a common European
invoice data content, but unfortunately caused big confusion by
suggesting electronic signatures
www.einvoiceconsortium.com
www.elmaeinvoice.com
www.elma.net
