N E P T U N E - R E G A T T A –

4 T H – 1 1 T H F E B R U A R Y 2 0 1 2

( F A C I N G 6 T H – 1 1 T H F E B R U A R Y )

N O T I C E O F R A C E

C E N T R I N G O N T H E W O R L D ’ S O N L Y R A C E T O T H E E Q U A T O R

1. INTRODUCTION    The  Neptune  Regatta  organisers  invite  you  to  join  them  for  the  only  sailing  regatta  in  the  world  specifically  designed  to  take  participants  to  the  Equator  and  back,  sailing  through  pristine  tropical  waters.  Their  hope  is  that  you  will  have  a  safe,  fun  and  competitive  week  sailing  in  waters  you   are   unlikely   to   otherwise   venture   into.  More   information   is   available   on   the   regatta’s  website   http://www.neptune-­‐regatta.com.   This  document  is  the  Notice  of  Race.      2. DATES    

• Registration  and  Measurement  4-­‐5th  Feb  2012  • Racing  6-­‐11th  Feb  2011    See  also  section  7  schedule  below.  

 3. VENUE  3.1. The  Neptune  Regatta  will  be  held  in  and  around  the  Riau  Islands  of  Indonesia.  3.2. The   Regatta   Harbour,   from   which   racing   starts   and   finishes,   is   Nongsa   Point   Marina   &   Resort   (NPMR)  

(http://www.nongsapointmarina.com)  on  the  Indonesian  island  of  Batam,  12nm  SSE  of  Singapore’s  Changi  Airport.  3.3. A  map  of  the  racing  areas  is  available  on  the  regatta  website  (http://www.neptune-­‐regatta.com/regatta.aspx).  3.4. The  racing  area  is  covered  by  the  following  Admiralty  and  Indonesian  Charts:  

     

Hydrographic  Office   Chart  No.   Title   Scale  

Admiralty  

1789   Pulau-­‐Pulau  Lingga   1:250,000  2403   Singapore  Strait  and  Eastern  Approaches   1:200,000  3831   Singapore  Strait  Eastern  Part   1:75,000  3949   Selat  Riau   1:125,000  

Indonesian  42   Selat  Riau  dan  Air  Pelayaran  di  Sekitarnya   1:100,000  46   Pulau-­‐Pulau  Lingga   1:125,000  

   

 4. ORGANISING  AUTHORITY  4.1. Neptune  Sailing  Pte  Ltd  and  the  Neptune  Regatta  Organising  Committee.  4.2. The  Neptune  Regatta  is  endorsed  by  the  Indonesia  Sailing  Federation,  the  regatta’s  National  Authority  (www.indonesiasailing.org).  

 5. RULES  5.1. The   Neptune   Regatta   will   be   governed   by   the   rules   as   defined   in   The   Racing   Rules   of   Sailing   (2009-­‐2012)  

(http://www.sailing.org/racingrules.php).  5.2. No  national  prescriptions  will  apply.  5.3. ISAF   Offshore   Special   Regulations   Category   3   without   Liferaft   will   apply   (monohulls   http://www.sailing.org/1930.php,   multihulls  

http://www.sailing.org/1929.php).  Skippers  are  advised  that  inspections  will  be  carried  out.  5.4. The  International  Regulations  for  the  Preventing  Collisions  at  Sea  (IRPCAS)  will  apply  between  sunset  and  sunrise  and  will  replace  the  

rules  of  RRS  Part  2  (http://www.imo.org/About/Conventions/ListOfConventions/Pages/COLREG.aspx).  5.5. If  there  is  a  conflict  between  languages  the  English  text  will  take  precedence.  5.6. Yachts  may  carry  4  spinnakers  without  incurring  an  increase  in  penalty.  This  changes  IRC  Rule  21.6.2(a)  5.7. IRC  Rule  22.4.2  is  amended  such  that  the  maximum  number  of  crew  shall  be  the  number  printed  on  the  IRC  plus  one.  There  shall  be  no  

limit  on  crew  weight.    

6. ELIGIBILITY  AND  ENTRY  6.1. The   regatta   is  open   to  a  maximum  of  40  boats  and   this  will   nominally  be   subdivided   to  allow  entry   for  30   sailing   yachts   capable  of  

meeting   ISAF  Offshore   Special   Regulations  Category   3   requirements   and  10  motor   yachts.   The   regatta   fleet  will   be   divided   into   the  following  classes:  • IRC  Racing  Class  • PY  Cruising  Class  • Ocean  Multihull  Class  • Motor  Yacht  Rally  Fleet¹  ¹  Motor  Yachts  fall  outside  of  the  Sailing  Federation  and  are  therefore  not  deemed  ‘official  racers’  but  shall  be  organised  as  a  MY  Rally.  

6.2. IRC  Racing  Class  is  open  to  all  yachts  holding  a  valid  2011  IRC  Certificate.  The  original  or  certified  true  copy  of  the  Certificate  shall  be  presented  for  inspection  at  the  Regatta  Office  during  registration  procedures.  No  changes  to  a  boat’s  TCC  will  be  permitted  after  the  final   entry   date   in   6.7   below,   except   as   a   result   of   a  measurement   correction   following   a   check   by   the   Official  Measurer,   a   rating  protest,  or  to  correct  a  Rating  Office  error.  This  event  does  not  require  Endorsed  Certificates.  A  yacht’s  sail  wardrobe  shall  comply  with  IRC  Rule  21.1.5  (http://www.ircrating.org/en/technical-­‐a-­‐certification/rule-­‐a-­‐definitions.html)  except  that  boats  shall  obtain  permission  from  the  Race  Committee  before  replacing  a  sail  in  accordance  with  IRC  Rule  21.1.5(f).  

6.3. PY  Cruising  and  Ocean  Multihull  Classes  shall  operate  under  a  Performance  Handicap  system.  Yachts  in  these  classess  are  expected  to  have  and  use  fully  operational  live-­‐aboard  facilities  to  accommodate  her  crew  for  five  consecutive  nights  afloat.  

6.4. The  Race  Committee  reserves  the  right  to  subdivide  any  or  all  of  the  classes  based  on  its  analysis  of  received  entries  in  the  interests  of  fair  racing.  Any  resulting  reclassification  of  yachts  shall  not  be  subject  to  protest.  

6.5. Eligible   boats   may   enter   by   completing   the   online   Registration   Form   found   at   http://www.neptune-­‐regatta.com/registration.aspx.  Would-­‐be  participants  without  internet  access  may  contact  the  organisers  on  (+65)  9488  8110  for  hard  copy  information  and  forms.  

6.6. Entries  are   to  be  received  by   the  organising  committee  no   later   than  5pm  (Singapore   time,  GMT+8)  Friday  20th   January  2012.  NB  as  Neptune  has  a  limited  number  of  boat  entries,  early  registration  is  strongly  advised.    

7. SCHEDULE  ITEM   PROVISIONAL  COURSES   DATE   TIME   LOCATION  

Sailing  Instructions  released   Fri      6th  Jan  2012   n/a  Via  website  

Entry  Closes   Fri  20th  Jan  2012   1700(S)*  Registration  Opens  

Sat  4th  Feb  2012  1200   NPMR  

Measurement  Starts      Inspections  Start  

Sun  5th  Feb  2012  

1200  

NPMR  

Registration  Closes   1600  Inspections  End  

1800  Measurement  Ends  Skippers’  Briefing  Opening  Ceremony  and  Party   1900  

 

Warning  Signals  

Motor  Yacht  Rally  Leg  1  Passage  NMPR  to  Pulau  Karas  Besar  

Mon  6th  Feb  2012  

1000  

Off  NPMR  PY  Cruising  Class  Race  1   1005  Ocean  Multihull  Class  Race  1   1010  IRC  Racing  Race  1   Passage  NPMR  to  Equator   1015  Motor  Yacht  Rally  Leg  2  

Passage  Pulau  Karas  Besar  to  Pulau  Buaya  

Tue  7th  Feb  2012  

1000  Karas  Besar  Anchorage  PY  Cruising  Class  Race  2   1005  

Ocean  Multihull  Class  Race  2   1010  IRC  Racing  Race  2  

Windward  Leewards  1200  

Buaya  Anchorage  IRC  Racing  Race  3   After  Race  2  

Island  Party   1900   Neptune  Island  

 

Warning  Signals  

Motor  Yacht  Rally  Leg  3  

Equator  Sprint  Race  Wed  8th  Feb  2012  

1000  

Buaya  Anchorage  PY  Cruising  Class  Race  3   1005  Ocean  Multihull  Class  Race  3   1010  IRC  Racing  Race  4   1015  

Beach  Party   1900   Neptune  Island  

 Lay  Day.  Afternoon  activities  are  being  planned  

 Thr  9th  Feb  2012   1400   Pulau  Blanding  

 

Warning  Signals  

Motor  Yacht  Rally  Leg  4  Passage  Pulau  Buaya  to  Pulau  Karas  Besar  

Fri  10th  Feb  2012  

1000  

Buaya  Anchorage  PY  Cruising  Class  Race  4   1005  Ocean  Multihull  Class  Race  4   1010  IRC  Racing  Race  5   Passage  Pulau  Buaya  to  NPMR   1015  Motor  Yacht  Rally  Leg  5  

Passage  Race  Pulau  Karas  Besar  to  NPMR  

Sat  11th  Feb  2012  

1000  Karas  Besar  Anchorage  PY  Cruising  Class  Race  5   1005  

Ocean  Multihull  Class  Race  5   1010  IRC  Racing  Race  6  

Windward  Leewards  1200  

Off  NPMR  IRC  Racing  Race  7   After  Race  6  

Closing  Ceremony  and  Party   1900   NPMR  

*(S)  denotes  Singapore  Time  (GMT+8),  otherwise  all  times  are  Batam  Time  (GMT+7).  

 Joint   activities   are   planned   on   Pulau   Blanding   in   conjunction   with   the   local   community   on   the   afternoon   of   the   Lay   Day.   Each  participating  yacht  is  to  nominate  a  member  of  her  crew  to  form  Team  Neptune  who  has  been  challenged  to  a  game  of  football  by  the  villagers.  Other  activities  may  also  be  arranged.  The  day   is   intended   so   that   ‘we’   can  better  get   to  know   ‘them’   such   that   ‘everyone’  benefits.  The  regatta  organisers  request  participants  refrain  from  bringing  alcohol  onto  Pulau  Blanding  in  respect  of  the  local  culture.  The  Jetty  Bar  will  be  open  on  Neptune  Island.    

8. FEES  8.1. Boat  Entry  Fee,  inclusive  of  Skipper’s  Fee  US$420  8.2. Individual  Crew/Guest  Member  Entry  Fee  US$180  8.3. The  above  fees  must  be  paid  prior  to  the  registration  date.  NO  PAY,  NO  PLAY.  8.4. Fees  cover  the  cost  of  support,  all  official  social  events  and  the   issue  of  complimentary  Regatta  souvenirs.  Non-­‐sailing  socialites  may  

enjoy  the  social  events  upon  payment  of  the  Individual  Crew  Fee  or  a  proportion  thereof  for  individual  events  at  Nongsa  Point  Marina.    

9. IRC  MEASUREMENT  An  IRC  measurer  will  be  available  at  NPMR  to  measure  yachts  and  sails.  In  addition  to  the  inspections  discussed  in  5.3  above,  the  IRC  measurer  may,  at  his  sole  discretion,  require  any  yacht  to  be  inspected  and/or  measured  for  purposes  of  checking  or  issuing  an  IRC  certificate  for  such  yacht,  and  costs  associated  therewith,  if  any,  shall  be  borne  by  the  yacht’s  skipper/owner.  

 10. SAILING  INSTRUCTIONS  The  sailing  instructions  shall  be  available  after  1700h  Fri  6th  Jan  2012.  

 11. THE  COURSES  11.1. Full  course  details  will  be  made  available  with  the  Sailing  Instructions.  Preliminary  course  details  are  available  on  the  regatta  website  

(http://www.neptune-­‐regatta.com/regatta.aspx).  Where   there   is   a   difference   between   information   available   on   the   regatta  website  and  the  Sailing  Instructions,  the  Sailing  Instructions  shall  take  precedence.  

11.2. Zero   The   Race   shall   provisionally   run   as   follows:   From   the   start/finish   line   off   Pulau   Buaya,   competitors   will   sail   due   south   to   a  committee  boat  anchored  on  the  Equator,  which  will  be  rounded  to  Port.  Yachts  will  then  return  to  the  start/finish  line.  

11.3. However,  at  the  Equator  buoys  will  be  laid  either  side  of  the  committee  boat  to  create  southbound  and  northbound  gates.  As  a  yacht  passes  through  the  southbound  gate,  her  time  will  be  ‘frozen’.  The  yacht’s  time  will  be  restarted  as  she  passes  through  the  northbound  gate.  

11.4. Yachts  may  simply  round  the  committee  boat  and  head  immediately  back  to  the  start/finish  line  if  they  wish,  however,  the  intention  is  that  ‘freezing’  the  time  will  allow  His  Royal  Highness  King  Neptune,  Ruler  of  the  Raging  Main,  together  with  his  loyal  Scribe,  Davy  Jones,  the  opportunity  to  meet  with  and  inspect  any  and  all  Slimy  Pollywogs  who  are  Crossing  the  Line  for  the  first  time  without  detrimentally  affecting  a  yacht’s  elapsed  time.  

11.5. Skippers   are   to   be   aware   that   depending   on   the   prevailing   conditions,   there   may   be   a   tactical   advantage   in   passing   through   the  northbound  gate  either  as  soon  as  possible  or  as  late  as  possible.  Any  such  tactical  advantage  shall  not  be  subject  to  a  protest.  

11.6. All   Classes  will   have   the   same   time   limit   (provisionally   1700h).   Any   yacht   not   reaching   the   finish   line   before   the   time   limit   shall   be  recorded  as  DNF  regardless  of  how  much  time  elapsed  between  her  passing  through  the  southbound  and  northbound  gates.  Any  such  DNF  shall  not  be  subject  to  a  protest.  11.7.  Should  the  Sailing  Instructions  differ  from  the  above,  the  Sailing  Instructions  shall  take  precedence.    

12. SCORING  12.1. The  low  point  scoring  system,  provided  in  Appendix  A  of  ISAF  Racing  Rules  of  Sailing,  shall  apply.  12.2. Three  races  are  required  to  be  completed  to  constitute  a  series  for  all  classes.  12.3. For  PY  Cruising  and  Ocean  Multihull  Classes,  when  five  races  have  been  completed,  a  boat’s  series  score  will  be  the  total  of  her  race  

scores  excluding  her  worst  score.  12.4. For  Motor  Yacht  Rally,  a  point  system  is  being  devised  and  will  be  completed  in  time  for  inclusion  in  the  SI.  12.5. For  IRC  Racing  Class,  when  six  races  have  been  completed,  a  boat’s  series  score  will  be  the  total  of  her  race  scores  excluding  her  worst  

score.    

13. INTERNATIONAL  JURY  A  Protest  Committee  chaired  by  an  International  Juror  shall  be  appointed  in  accordance  with  Rule  91(a)  of  the  ISAF  Racing  Rules  of  Sailing.    

14. RADIO  COMMUNICATION  14.1. Except  in  an  emergency,  a  boat  shall  neither  make  radio  transmissions  while  racing  nor  receive  radio  communications  not  available  to  

all  boats.  This  restriction  also  applies  to  mobile  telephones.  14.2. NPMR  operates  on  VHF  Ch72  and  this  shall  also  be  the  regatta’s  operating  channel.  

 15. BERTHING  Complimentary  berths  will  be  available  at  NPMR  for  any  boats  taking  part  in  the  Neptune  Regatta  and  using  accommodation  at  NPMR.  Should  boat  owners  wish  to  not  stay  at  NPMR  or  any  affiliated  hotels,  then  standard  berthing  fees  will  apply.  Have  Nongsa  confirmed  this  for  next  year?  

 16. ACCOMMODATION  16.1. Accommodation  is  available  at  NPMR  (http://www.nongsapointmarina.com)  for  the  nights  respective  classes  are  based  there.  All  yachts  

will  be  at  NPMR  on  the  evening  of  Sunday  5th  February.   IRC  Racing  yachts  will  return  on  the  evening  of  Friday  10th  February  and  the  remainder  of  the  fleet  will  return  on  the  afternoon  of  Saturday  11th  February.  

16.2. A   tented   village   will   be   established   on   Neptune   Island   and   is   intended   primarily   for   the   use   of   IRC   Racing   yacht   crews.   Tents  accommodating  up  to  6  crew  each  are  available  on  a  first  come  first  served  basis.    

16.3. Since  yachts   in  PY  Cruising,  Ocean  Multihull  and  Motor  Yacht  Classes  are  already  required  to   live  aboard  during  the  southbound  and  northbound  passages,  it  is  expected  that  their  crews  will  similarly  live  aboard  at  anchor  in  the  vicinity  of  Pulau  Buaya.  

16.4. Details  as  they  currently  stand  are  available  on  the  regatta  website  (http://www.neptune-­‐regatta.com/accommodation.aspx).    

17. PRIZES  17.1. Prizes  will  be  awarded  to  the  boats  with  the  three  lowest  overall  series  scores  and  individual  races  in  each  Class.  The  major  trophies  are  

listed  below:  Trophy   Overall  Regatta  Winner   IRC  Class  Trophy   Overall  Regatta  Winner   PY  Class  Trophy   Overall  Regatta  Winner   Ocean  Multihull  Spirit  of  Neptune   Best  Support  &  Party  Boat   Motor  Yachts  Trophy  for  ‘ZERO  –  The  Race’   Winner  Of  Equator  Sprint  Race   One  Trophy  Per  Class*  

*  Prizes  will  be  awarded  to  the  boats  with  the  fasted  corrected  times  for  Zero  The  Race  in  each  Class.  

17.2. Additional   prizes  may   be   awarded   by   Regatta   sponsors   for   individual   race  winners,   line   honours,   highest   average   speed   and   other  achievements.    

18. DISCLAIMER  OF  LIABILITY  Competitors  participate  in  the  regatta  entirely  at  their  own  risk.  The  organizing  authority  will  not  accept  any  liability  for  material  damage  or  personal  injury  or  death  sustained  in  conjunction  with  or  prior  to,  during,  or  after  the  regatta.  

 19. ADVERTISING  Advertising  shall  be  in  accordance  with  ISAF  Regulation  20  (Advertising  Code).  In  accordance  with  this  code  the  race  committee  may  require  all  boats   to   display   the   event   organiser’s   advertising   on   their   bows   and/or   on   backstay   pennants  (http://www.sailing.org/downloads/committees/8._REGULATIONS.pdf).  Boats  with  advertising  material  incorporated  shall  include  details  with  their  Entry  Form.  The  Race  Committee  reserves  the  right  to  forbid  items  of  advertising  which  may  conflict  with  Neptune  Regatta  Sponsors.  

 20. CLASSIFICATION  No  ISAF  Sailor  Classification  Code  (ISAF  Rule  22)  shall  apply.  (http://www.sailing.org/downloads/committees/8._REGULATIONS.pdf)  

 21. INSURANCE  Each  participating  boat  shall  be  insured  with  valid  third-­‐party  liability  insurance.  Entrants  shall  declare  that  such  cover  is  and  will  be  maintained  in   full   force   throughout   the  Neptune  Regatta.   It   is   also   recommended   that  all   crew  and  others  on  board  are  adequately   insured,   including  against  medical  costs.  (See  section  18  Disclaimer  of  Liability  above)  

 22. SECURITY  Nongsa  Point  Marina  provides  24-­‐hours  security  service  ensuring  complete  peace  of  mind  for  boat  owners.  The  Neptune  Regatta  is  conducted  with  the  assistance  of  the  Indonesian  Navy  with  naval  support  vessels.  Further  details  of  naval  support  will  be  given  in  the  Neptune  Regatta  Sailing  Instructions.  

 

23. CIQP  CLEARANCE  23.1. CIQP  services  are  available  on  arrival  at  NPMR  if  NPMR  are  given  24  hours  advance  notice.  Skippers  will  need  to  fax  over  a  certified  copy  

of  the  crew  list  containing  the  full  names,  nationalities  and  passport  numbers  for  everyone  on  board  the  vessel  to  NPMR  at  +62  778  761  330  to  ensure  efficient  clearance.  

23.2. Please  note  that  Indonesian  regulations  require  that  a  yacht’s  Indonesian  courtesy  flag  is  the  same  size  or  larger  than  and  flown  higher  from  the  starboard  spreaders  than  the  yacht’s  own  national  ensign.    

24. VISA  ON  ARRIVAL  For  Visa  on  Arrival  details  please  see  www.kbrisingapura.com/immigration_for_voa.php?lang=eng.  The  current  fee  is  US$25  for  a  single  entry  30-­‐day  stay  visa.  If  your  nationality  is  not  listed,  you  will  need  to  apply  for  an  Indonesian  entry  visa  before  departing  for  Indonesia.  

 25. SAILING  REGISTRATION  BOOKLET  &  SAILING  PERMIT  APPLICATION  26. Any   non-­‐Indonesian   yacht   (and   therefore   the  majority   of   the   regatta   fleet)  wishing   to   sail   in   Indonesian  waters   is   required   to   first  

register  the  yacht  with  the  Indonesian  Authorities  to  obtain  a  Sailing  Registration  Booklet,  commonly  known  as  a  ‘Green  Book’  and  then  apply  for  a  Sailing  Permit.  Both  may  be  obtained  through:  GOLDEN  IMAGE  SERVICES  PTE  LTD  Blk  531  Upper  Cross  Street,  #04-­‐31  Hong  Lim  Complex,  Singapore  050531  +65  6737  1312  or  e-­‐mail:  md@interpremium.com    

26.1. For  ‘Green  Book’  applications,  the  following  documents  are  required  along  with  the  originals  for  verification:  • 2  copies  of  latest  Boat  Registration  Licence  • 2  copies  of  owner's  or  authorised  user's  Boat  Licence  • 2  copies  of  boat  insurance  policy  or  insurance  cover  note  (covering  Riau  Waters)  • 3  copies  passport  sized  photographs  of  owner  or  authorised  user  • Signed  Indemnity  and  Undertaking  Form  

Clearance  and  registration  takes  approximately  2  weeks  from  the  date  of  submission  of  the  application.  Upon  approval  and  registration  with  the  INDONESIAN  EMBASSY,  a  Sailing  Registration  Booklet  (Green  Book)  will  be  issued.  

26.2. The  holder  of  a  valid  Sailing  Registration  Booklet   is  eligible   to  apply   for  a  Single  Entry  or  6  or  12  months  duration  Multiple  Re-­‐entry  Sailing  Permit  through  Golden  Image  Services  Pte  Ltd.  

26.3. The  Sailing  Registration  Booklet  is  renewable  upon  expiry  or  upon  transfer  or  change  of  ownership  of  the  boat.  

26.4. The  Sailing  Registration  Booklet  is  subject  always  to  the  validity  of  the  Boat  Registration  License  and  Insurance.  26.5. When  applying  for  a  Sailing  Permit,  applicants  are  to  present:  

• Complete  crew  list  • Valid  Sailing  Registration  Booklet  (Green  Book)  • Boat  Registration  License  • Insurance  Certificate  

26.6. A  Sailing  Permit  shall  not  exceed  the  validity  period  of  the  Sailing  Registration  (Green  Book).    

27. FURTHER  INFORMATION  For  further  information  please  contact  info@neptune-­‐regatta.com  or  call  (+65)  9488  8110  Or  visit  our  dedicated  regatta  website:  wwww.neptune-­‐regatta.com