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New Cost Center and Cost Center Change Request. Stephanie Williams Systems Administration Manager. Requesting a New Cost Center. Who can request a new Cost Center? School Fiscal Officers Administrative Service Officers Directors/Assistant Directors - PowerPoint PPT Presentation
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DIVISION OF FINANCEOffice of the Vice President for Finance
DIVISION OF FINANCEOffice of the Vice President
Prepared By
New Cost Center and Cost Center Change Request
Stephanie WilliamsSystems Administration Manager
DIVISION OF FINANCEOffice of the Vice President for Finance
DIVISION OF FINANCEOffice of the Vice President
Employee Engagement Committee2
Requesting a New Cost Center
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Who can request a new Cost Center? School Fiscal OfficersAdministrative Service OfficersDirectors/Assistant DirectorsOther users must be given authorization by their Fiscal or Administrative Service Officer
Where is the Form located?The form is located in SciQuest under the forms tab.
DIVISION OF FINANCEOffice of the Vice President for Finance
DIVISION OF FINANCEOffice of the Vice President
Employee Engagement Committee3
Cost Center Request Form is located in SciQuest
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DIVISION OF FINANCEOffice of the Vice President for Finance
DIVISION OF FINANCEOffice of the Vice President
Employee Engagement Committee4
Cost Center Request Form
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DIVISION OF FINANCEOffice of the Vice President for Finance
DIVISION OF FINANCEOffice of the Vice President
Employee Engagement Committee5
Steps to Submitting Forms in SciQuest
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• Fill in required fields. (All bolded fields) If the line item does not apply, choose ‘N/A’ from the drop down
or simply type ‘N/A’ if a drop down listing is not provided.• Once all appropriate fields are filled in add the form to a
cart by selecting ‘GO’.• Then click proceed to checkout.• Next you will be asked for Shipping and Accounting
information. Click on the Required field box and select “Service Building” Fill in your name and Rm/Bldg number. Then click save.
DIVISION OF FINANCEOffice of the Vice President for Finance
DIVISION OF FINANCEOffice of the Vice President
Employee Engagement Committee6
Providing Shipping Information
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DIVISION OF FINANCEOffice of the Vice President for Finance
DIVISION OF FINANCEOffice of the Vice President
Employee Engagement Committee7
Next Enter in a Speedchart Key to Route the Form
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DIVISION OF FINANCEOffice of the Vice President for Finance
DIVISION OF FINANCEOffice of the Vice President
Employee Engagement Committee8
Click on Accounting Codes tab In the Speedchart Key box, click on “Select from all values”.
In the values box type in the first letter of the appropriate speedchart for routing and click search. (Provided on the next slide)
Select the correct speedchart key. All fields will be populated except for account.
In the Account box, click on “Select from all values” and then click search.
Select an expense account and then click save.
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DIVISION OF FINANCEOffice of the Vice President for Finance
DIVISION OF FINANCEOffice of the Vice President
Employee Engagement Committee9
Speedchart Keys Used For Request
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DIVISION OF FINANCEOffice of the Vice President for Finance
DIVISION OF FINANCEOffice of the Vice President
Employee Engagement Committee10
Final ReviewOnce all information is entered with no errors, you will receive
this message:
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If you are a requester in SciQuest you can now submit this cart to workflow, if you are an approver you will need to assign the cart to a requester in your department. The requester will then be able to submit the request to workflow.
DIVISION OF FINANCEOffice of the Vice President for Finance
DIVISION OF FINANCEOffice of the Vice President
Employee Engagement Committee11
Cost Center Change FormWhat are Cost Center Change Forms used for? Cost Center description updates Chartfield Value updates
o Fund code o Department o Function
Cost center Attribute updateso Ownero Manager o Alternate
Where is the Form located? The form is located in SciQuest under the forms tab.
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DIVISION OF FINANCEOffice of the Vice President for Finance
DIVISION OF FINANCEOffice of the Vice President
Employee Engagement Committee12
Cost Center Change Form
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DIVISION OF FINANCEOffice of the Vice President for Finance
DIVISION OF FINANCEOffice of the Vice President
Employee Engagement Committee13
Cost Center Change Form
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DIVISION OF FINANCEOffice of the Vice President for Finance
DIVISION OF FINANCEOffice of the Vice President
Employee Engagement Committee14
Steps for Submitting the Cost Center Change Form To submit a cost center change form you will need to follow
the same instructions for submitting a new cost center request form.
Please refer to slides 5 through 10. Use the speedchart key NEWCSTCR to route this form.
For questions regarding the Cost Center Request form or Change form email Stephanie Williams at [email protected] or call ext. 2637
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