New Employees Brochure - Klinikum-Passau

www.klinikum-passau.de

New Employees Brochure

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Dear colleague,Content

As a new employee we would like to welcome you cordially to our clinic. You are hol-ding a brochure with important information in your hand, which will make it a little easier for you to get started and should give you useful tips and a basic orientation.

As a modern service company, it is our goal to provide the population with the best possible medical care. We achieve this through a high level of performance and responsibility, team spirit and personal commitment of each individual employee. We are pleased that we have been able to convince you to make your contribution.

The well-being of our patients is our number one priority. For this reason, we consider practical training as well as continuous further education and training of our employees to be of great importance.

We wish you a good start, much joy and success in your new job.

Stefan NowackClinical Center Manager

Christian MaierNursing Director

Welcome .............................................................3

Presentation of the Klinikum Passau .............................................4

The Personnel Department..................... 10

Information on the Staff Committee ........................................... 12

Large equipment and Special facilities ................................. 16

Centers and Certifications..........................17

Income Tax and Social Security ...........18

Secondary Employment ...........................20

Remuneration Conversion ......................21

Additional Pension .....................................22

Training and Business Trips ...................23

Sickness ..........................................................24

Grant of a Subsidy to the Health Insurance Contribution .............26

Accident Leaflet............................................26

Clinic ID Card .................................................27

Parking Card ..................................................28

Red Service Folder ......................................28

Online Library ...............................................29

Intranet ............................................................29

Collection and Storage of Personal Data ..........................................29

Employees-Portal MyIKE .........................30

Liability Insurance Cover for Employees of the Klinikum Passau…..31

Recreational Vacation ...............................32

Birthdays .........................................................32

Radiation Protection and X-ray Protection ...........................................34

Prof. Dr. med. Annegret Kuhn, MBAMedical Director

Prof. Annegret Kuhn, M.D., MBAMedical Director

Stefan NowackClinical Center Manager

Christian Maier Nursing Director

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Clinics / Institutes

Clinic for Gynaecologyand ObstetricsChief Physician Prof. Thomas Krauß, M.D.Anteroom: 0851 5300 2297

Clinic for Cardiac SurgeryChief Physician Prof. Parwis Massoudy, M.D.Anteroom: 0851 5300 2897

Clinic for General, Visceral, Thoracic, Vascular, Pediatric and Bariatric SurgeryDeputy Medical DirectorChief Physician Prof. Helmut Grimm, M.D.Anteroom: 0851 5300 2301

Clinic for Anaesthesiology and Operative Intensive Care MedicineChief Physician Private Lecturer Thorsten Smul, M.D.Anteroom: 0851 5300 7400

I. Medical Clinic for Gastroenterology, Nephrology, Metabolic Diseases, Nutritional Medicineand Infectious DiseasesChief Physician Prof. Matthias Wettstein, M.D.Anteroom: 0851 5300 2331

Clinic for OrthopaedicsChief Physician Konrad Mayerhofer, M.D.Anteroom: 0851 5300 2883

Institute for Laboratoryand Transfusion MedicineChief Physician Sven Schneider, M.D.Anteroom: 0851 5300 3026

Clinic for Trauma, Hand, Reconstructive and Spine SurgeryChief Physician Ernst Obernhuber, M.D.Anteroom: 0851 5300 2962

Department of NeurologyChief Physician Prof. Tobias Freilinger, M.D.Anteroom: 0851 5300 3071

Institute for Diagnostic and InterventionalRadiology / Neuro-RadiologyChief Physician Private Lecturer Wiebke Kurre, M. D.Anteroom: 0851 5300 2366

Clinic for RadiotherapyChief Physician University Lecturer Stefan Wachter, M.D.Anteroom: 0851 5300 2372

III. Medical Clinic for Cardiology and Pneumology, Chest Pain UnitChief Physician Prof. Dietmar Elsner, M.D.Anteroom: 0851 5300 7300

Central Emergency RoomChief Physician Gregor Stolz, M.D.Anteroom: 0851 5300 2651

II. Medical Clinic for Oncology, Hematology and Palliative MedicineChief Physician Prof. Thomas Südhoff, M.D.Anteroom: 0851 5300 2356

Medical DirectorProf. Annegret Kuhn, M.D., MBAAnteroom:. 0851 5300 7700

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RADIO-LOG MVZ Radiotherapy at the Klinikum PassauMedical Director: University lecturer Natascha Wachter-Gerstner, M.D.Maria Flink, M.D., University lecturer Stefan Wachter, M.D., Hans-Thomas Doebl, M.D. (Physicians on contract) Phone 0851 50198 560

Hygiene Department

Clinic for UrologyAffiliated physicians Christoph Adam, M.D., Franz Kaiser, M.D., Sebastian Walther M.D.Anteroom Ward 34 0851 5300 2308

Clinic for Nuclear MedicineSenior Physician / Affiliated Physician private lecturer Wolfgang Römer, M.D.Affiliated Physician Helmut Sigl, M.D.Anteroom: 0851 5300 2223

Clinic for Oral, Orthodontic and Facial SurgeryAffiliated Physician Doctor Wolfgang Weber, M.D.Ward 06 0851 5300 2360

Clinic for Oto-Rhino-LaryngologyAffiliated Physicians Michael Eckstein, M.D., Peter Karschay, M.D., Roman Hubertus, M.D.Ward 06 0851 5300 2360

Clinic for Ophthalmology Affiliated Physician Martina Demmler-Hackenberg, M.D. Ward 06 0851 5300 2360

Clinic Hellge Ophthalmologist, Surgeon Josef Reiter, M.D. Phone: 0851 5300 91101 0871 9430 00

Martin AndreesPhone. 0851 5300 82606

Bernd Kochanowski, M.D.Phone. 0851 5300 2605

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AdministrationDirectorate of Nursing

Manager Business Graduate Stefan Nowack Anteroom 0851 5300 7700

Deputy ManagerLegal Assessor Eva-Maria StröllAnteroom 0851 5300 7700

Economic Department Divisional Management Diploma in Hospital Business Administration Karin Freund-StrohmPhone 0851 5300 7760

Commercial DepartmentDeputy Head of Administration, Sebastian Hamann, B.A. Phone 0851 5300 7710

IT Department Divisional ManagementErwin Senner, Organisational ManagementPhone 0851 5300 7110

Nursing Service Management Melanie MoserAnteroom 0851 5300 2432

Nursing Service Management Andreas LindmeierAnteroom 0851 5300 2432

Continuing Education and TrainingHeidi Langenbach-ReimpellAnteroom 0851 5300 2432

IT Department Divisional ManagementJosef Loipersberger, Technical ManagementPhone 0851 5300 7111

Director of Nursing Christian MaierAnteroom 0851 5300 2432

Deputy Director of Nursing Manuela SonnleitnerAnteroom 0851 5300 2432

Nursing Service Management Helmut.Freund.Anteroom 0851 5300 2432

Nursing Service Management Christine.Glas..Anteroom 0851 5300 2432

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The Klinikum Passau is a modern service provider for the optimal healthcare of the population.

We expect a high level of motivation and responsibility, team spirit and personal commitment from our employees for the benefit of our patients. In return, we offer you a secure and growth oriented workplace within the scope of our possibilities.

Our Human Resources Department is the point of contact for all your needs. In addition to personal or telephone conversations, you can also reach our employees by e-mail. As long as no personal signature is required, the HR Department will of course also process all requests submitted using this method.

The Personnel Department

Georg Bauer Graduate in Business Administration (FH)Manager Human Resources Phone 0851 5300 7720E-Mail [email protected]

Andrea Sondorfer-Höng Graduate in Administration (FH)Deputy Manager Human ResourcesPhone 0851 5300 7721 E-mail [email protected]

Phone 0851 5300 7724E-mail [email protected]

Sandra Anetseder Payroll Accounting for Nursing, Medical Technical Service, Administration


Michael Bauer Business Economist (VWA) Payroll accounting for Nursing, Medical Technical Service, Administration


Werner FürstHuman Resources Specialist Contact person for doctors


Radmila GrocharHuman Resources Specialist, Contact person for assistant physicians

Phone 0851 5300 7723E-mail kerstin.wamprechtshammer@ klinikum-passau.de

Kerstin WamprechtshammerContact person nursing

Tanja Hehberger Contact person for medical students andscholarship holders



Bettina Kinateder Contact person for workers

Josef Ortner Graduate in Administrative Management (FH)Contact person payroll accoun-ting for physicians, workers


Nicole Schaumburg Payroll accounting,Travel expenses accounting


Phone.. 0851 5300 7709E-Mail.. [email protected]

Julia Schwarz Payroll accounting

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Dear colleague,

welcome to the Klinikum Passau. We hope you had a good start and feel comfortable at your new workplace.

Many new impressions and challenges await you. In addition to the professio-nal topics, it is possible that concerns and questions may arise where we,the Staff Committee, can help you further. Get in touch with us, we are happy to be at your service.

Our committee consists of 15 members and is elected for 5 years.

Information from your Staff Committee

Alfred Gimpl, Rüdiger Kindermann and Marion Breinbauer

Rüdiger KindermannFull-time Chairman of the Staff Committee

Healthcare and nursing professionalPhone 2581 Phone 82581

Alfred Gimpl Full-time Staff Committee member, Deputy Chairman

Healthcare and nursing professional, Anesthesia

Phone 2582 Phone 82582

Marion Breinbauer2. Group Chairwoman

Healthcare and nursing professional, Anesthesia

Phone 81157

Andrea Griener-HollerPart-time Staff Committee member since May 2018

Healthcare and nursing professional, Ward 13

Phone 2584

Ingo Chomen Physiotherapist Phone 2463

Martin FanderlMedical Specialist for Internal Medicine and CardiologySenior Physician III. Medical Clinic

Phone 81301 Phone 2496

Paula Hartmann MFA, Cardiac Surgery Phone 2876

Franz Ohrhallinger MTRA, Radiology Phone 2370

Josef Ortner1. Group Chairman

Administrator,Human Resources Department

Phone 7725

Eva Richter Healthcare and nursing professional, Ward 24

Phone 7430

Dietmar SchneiderHealthcare and nursing professional,Ward 46

Phone 2487

Anica Topic Cleaning Staff, HousekeepingPhone 2355 Phone 2897

Anton Winghart Healthcare and nursing professional, Ward 55

Phone 2910

Marcel Wimmer Administrator, IT Department Phone 7114

Gertraud Damberger Secretary Ward 34 Phone 2308

The following colleagues are currently members of the Staff Committee:

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You will find us in the staff residence on the ground floor.

Anteroom Staff Committee, Ilona Haas, room 09Phone 0851 5300 2580E-mail [email protected]

Chairman Staff Committee, Rüdiger Kindermann, room 08Phone 0851 5300 2581 Mobile phone 0851 5300 82581 E-mail [email protected]

Deputy Chairman, Alfred Gimpl, room 07Phone 0851 5300 2582Mobile 0851 5300 82582E-mail [email protected]

2. Group Chairwoman, Marion Breinbauer, room 11Phone 0851 5300 2583Mobile phone 0851 5300 82583E-mail [email protected]

The Staff Committee is the representation of all employees.We request and monitor that the laws, regulations, collective agreements, service agreements, accident prevention regulations and other occupational health and safety regulations that apply in favour of the employees are complied with.

Representation of the Severely Disabled Employees

Chairman Franz Ohrhallinger, RadiologyPhone 0851 5300 2585

DeputyJutta Knödlseder, Ward 16Phone 0851 5300 1633

We describe an extract of our tasks in the following:

Our work is based on the Bavarian Employee Representation Act (BayPVG) with its provisions, regulations and explanations.

Many arrangements with the department are laid down in service agreements.

Of course, the Staff Committee will also exercise its right to take the initiativeto take action, e.g. when it comes to improving your working conditions, your working environment or the social environment.

As your representation of interests, we would like to support you in all questions and problems with expert advice and help.During working hours you have the right to contact the Staff Committee. All you have to do is log out and log back in with your supervisor.

We hope to be able to help you with this information and remain with friendly, collegial greetings

Your Staff CommitteeYou can always contact us with confidence.

» Recruitment

» Grouping

» Promotion

» Upgrading

» Change in the scope of duties

» Working time regulation

» Regulation of the annual holiday period

» Occupational safety

» Health protection

» Arrangement of the workplace

» Terminations

» Collective agreement

The Staff Committee has a voice in many decisions of the department which affect individuals, a larger group or all employees. This applies, for example, to:

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Large equipment and Special facilitiesMagnetic resonance imaging (MR)3.0 Tesla MR1.5 Tesla MROpen MRComputer tomography (CT)20 lines CT128 lines CTPET-CT3 gamma cameras SPECTSPECT-CT2 cardiac catheter laboratories2 angiography facilities (1x biplanar)LithotripterMammotome biopsy unitHybrid-ORNursing schoolClinical pharmacyBlood bankPhysical therapyPathology

Specialized.Hospital.of.Care.Level.II

Academic.Training.Hospital.of.Regensburg.University

Obesity.Center

Cardiac.Center.–.“Only.hospital.in.Lower.Bavaria.that.offers.cardiac.surgery”

Perinatal.Center.Level.1.Eastern.Bavaria

Serious.injury.type.proceedings.of.the.DGUV

Interregional.Trauma.Center.in.the.trauma.network.

Certif ied.Breast.Cancer.Center

Certif ied.Colorectal.Cancer.Center

Certif ied.Gynecological.Cancer.Center

Certif ied.Oncology.Center

Certif ied.Hematological.Neoplasm.Center

Pancreas.Center.

Certif ied.Chest.Pain.Unit

Certif ied.Endoprosthetics.Center.of.maximal.supply

Certif ied.Nutrition.Clinic

Certif ied.Vascular.Center

Certif ied.medical.care.center.(DIN.EN.ISO.9001:2015)

Certif ied.Metabolism.Center

Certif ied.Stroke.Unit

Certif ied.TAVI-Center

Centers and Certifications

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Gross pay is defined as the total wage agreed in the employment contract. After deduction of various amounts, which the employer forwards to various authorities on behalf of the employee, the net remuneration paid to the employee is the net remuneration which the employee receives to cover his or her living expenses. The deductions result from the employer‘s legal obligation to withhold taxes and social security contributions and pay them to the following offices:

Contributions to the tax office (taxes)» Wage tax (this is an advance income tax payment)» Solidarity surcharge (supplementary levy on income tax) » Church tax, if applicable

Social security contributions» Contribution to statutory pension insurance» Contribution to (statutory) health insurance» Contribution to statutory unemployment insurance » Contribution to statutory long-term care insurance

Source: Wikipedia

1. TaxesFor the deduction of wage tax, the solidarity surcharge and church tax we need your wage tax ID. New employees from abroad receive this ID when they register with the registration office (e.g. the city of Passau) with a place of residence, automatically sent within approx. 2 weeks. To register, you need a confirmation from your landlord. If you have rented a room in a staff residence, you will receive the confirmation from the HR Department. The address of the residence is: Leonhard-Paminger-Straße 1, 94032 Passau.

2. Pension InsuranceYou become a compulsory member of the German Pension Insurance. The contribu-tion rate is 9.30 % (employee‘s share). As a physician, you become a compulsory member of the Bavarian Medical Care instead of the German Pension Insurance. Physicians must submit a „Membership survey form“ and an „Application for exemption from statutory pension insurance“. You can obtain the forms directly from the Human Resources Department.

Further information on this topic can be found on the website of the Bavarian Medical Care (Bayerischen Ärzteversorgung).

Income Tax and Social Securityrung

3. Health InsuranceThere are basically two systems in Germany for covering oneself in the event of illness. About 90 % of Germans have statutory health insurance. You can choose between almost 90 different health insurance plans, some of which differ - rather slightly - in price and service.

If you change employers or register as a new employee, you also have the option of choosing private health insurance, provided that you are likely to exceed the compulsory insurance limit. The compulsory insurance limit is € 5.212,50 per month or € 62.550 per year. Physicians in the surgical disciplines immediately exceed these limits; physicians in the fields of internal medicine, anesthesia, radiology, nuclear medicine and neurology exceed the limits after 2 to 3 years of medical practice (please also note page 26).

Whether statutory or private health insurance is cheaper/better for you depends on a lot of life circumstances and cannot be generally answered for everybody.

We recommend that you inform yourself early on (e.g. via the Internet, from advisory services or from colleagues) about the individual health insurance offers. The neutral consumer protection organisation Stiftung Warentest also offers the possibility of obtaining non-binding and economical information about the offers at www.test.de.

The employee share of the statutory health insurance amounts to 7.3 %. There is also an additional contribution depending on the insurance company. The contribution for private health insurance is set by the health insurance company, independent of income and based on performance.

At the start of your employment, you must inform us of your health insurance company and preferably present a membership certificate.

4. Unemployment Insurance Contribution Your share (1.2 %) is automatically transferred to the Federal Employment Agency (Bundesagentur für Arbeit) via the health insurance company.

5. Long-term Care InsuranceLong-term care insurance follows health insurance. The contribution rate for people with statutory health insurance without children is 1.775 % (employee share), and 1.525 % with children.

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DefinitionSecondary employment is any other occupation within or outside of the Klinikum Passau that does not belong to a main activity. Remuneration for secondary employment is any payment in money or monetary benefits, even if there is no legal claim to it.

Duty of DisclosureIn accordance with § 3 subsection 3 of the TVöD-AT, employees must notify their employer in advance in writing of any secondary employment for which they receive remuneration.

The employer may prohibit or impose conditions on the secondary employment if it is likely to interfere with the fulfillment of the employees‘ contractual obligations or the employer‘s legitimate interests.

For secondary employment with the same employer or in other public service (section 34 subsection (3), sentences 3 and 4), an obligation to deliver may be imposed.

You can obtain the application forms in the Human Resources Department or on the intranet.

The application must include » Type of secondary employment, » Scope and duration of the activity, » The employer, » The expected amount of the remuneration and » To expose the time involved

Remuneration and Obligation to DeliverIn case of a secondary employment in the interest of the service or on behalf of the Clinic, the regulations of §§ 9 and 10 of the BayNV are to be applied with regard to the remune-ration and the obligation to deliver.

Use of Clinic Facilities, Personnel or EquipmentAll material resources, in particular the premises and their equipment, as well as the machines, apparatus and instruments therein, are considered to be facilities.

Staff members shall require prior written authorization, if they wish to make use of the Clinic’s facilities, staff or equipment in the course of an ancillary activity. Such authori-zation may be granted only if there is a public or scientific interest in the exercise of the secondary employment.The approval is revocable and may be limited in time.

Remuneration conversion is a specific, state-subsidized form of occupational pension provision in Germany. Pursuant to § 1a BetrAVG, every employee has a legal claim against his or her employer to use part of his or her agreed remuneration for the occupational pension scheme.

This form of occupational pension scheme is promoted by not levying income tax(in accordance with § 3 no. 63 EStG) and social security contributions (in accordance with § 1 para. 1 no. 4 + 9 SVeV) on the converted portion of the remuneration.In return, the later pension payment is subject to income tax and is generally subject to the obligation to contribute to the statutory health and long-term care insurance.

Since remuneration conversion is a contract between the employer and the depositary institution, the employer can limit the contracting parties.

Two depositary institutions are currently licensed at the Klinikum Passau. These are: » The Supplementary Pension Fund of Bavarian Municipalities (Zusatzversorgungs-

kasse der Bayer. Gemeinden), where the occupational pension for our employees is already paid in anyway, and

» The Sparkassen-Finanzgruppe (Versicherungskammer Bayern)

Our employees receive documents for remuneration conversion with the Supplemen- tary Pension Fund directly from the service provider shortly after they are employed (welcome package).

Remuneration Conversion

Secondary Employment

The approval notice shall specify the extent of the authorized use. There is no legal claim to the use of facilities, personnel or equipment of the Clinic.

Remuneration for Secondary Employment as a PhysicianWith regard to the remuneration for secondary employment as a physician in the clinical sector, the provisions of sections 17 and 18 BayNV are to be applied.

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Basic InformationFor business trips and further training, the prior consent of the Clinic is always required. To do this, you submit a business trip application in duplicate to your superior, together with documents relating to the trip. In the medical service, this is the head physician of the Clinic. For all other professional groups, the respective head of department / nursing director will assess the necessity of the individual action. Once they have agreed, the application is to be forwarded to the anteroom of the work management, where a final decision is made.You will be returned a copy of the approval from which you can see which costs the Clinic will cover. You can find the form on the Intranet under Human Resources Department / Forms. ImportantIf the Clinic covers the course costs, you do not have to transfer these costs yourself. You can bring the invoice to Mrs. Schaumburg in the HR Department, we will then transfer the course costs directly to the organizer. After the Project... you have to file the travel expense report with Mrs. Schaumburg in the HR Department. You will find the form in the same section as the approval form ( HR Department/Forms). This form is sufficient in one copy. Attach all relevant receipts. You will receive the accounting promptly, usually between 1 to 2 weeks after receipt. Important: You have 6 months as of the end of the project for the accounting!!!After these 6 months have expired, no further reimbursement can be made.

Further Training Days for PhysiciansAccording to the German TV doctors / VKA, there is a right to exemption for 3 days. Any days in excess of this must generally be contributed by the employee (e.g. vacation, overtime).

SponsorshipIf a training course is sponsored by a third party, a sponsorship notification is required in addition to the business trip approval. You can find the form in the same section as the other forms (HR Personnel Department/Forms). Any agreements sent by the sponsor are signed by the Head Office.

Training and Business Trips

The BVK supplementary pension scheme ... is the occupational pension scheme for public and church employees.

The employees are insured by the Passau Clinic in the supplementary pension scheme. The benefits of the supplementary pension plan include an age pension or reduced earning capacity pension as well as benefits for surviving dependents. The pension benefits resulting from the supplementary pension scheme stand independently alongside the benefits from the statutory pension insurance or other pension schemes. There is no crediting of other pension benefits.

On 1 January 2002 the supplementary pension scheme was fundamentally changed.The overall pension system in force until then was closed and replaced by a point model in which benefits are promised that would result if a total contribution of 4 % of the remuneration subject to supplementary pension obligations were paid in full into a capital-covered system.Contributions are paid exclusively by the employer. The amount of the contribution depends on the additional pensionable remuneration of the respective employee (§ 62 (2) of the statutes). (Extract from the homepage of the Bavarian Pension Chamber, Bayerische Versorgungskammer)

All employees registered with the supplementary pension fund (ZVK) by us for the first time receive a welcome package from the Bavarian Chamber of Pensions shortly after joining, containing further information on the standard benefits of the ZVK, but also additional offers for personal provision, e.g. in the context of remuneration conversion.

For further information we particularly recommend the homepage of the supplemen-tary pension fund: www.versorgungskammer.de

Additional Pension

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Sickness

The rights and obligations in the event of illness are essentially derived from the Continued Remuneration Act (EntgFG) of 26.05.1994. Here you will find the most important regulations: Notification and Proof Obligations (§ 5 ENTGFG)The employee is obliged to inform the employer immediately of the incapacity for work and its probable duration. If the incapacity for work lasts longer than three calendar days, the employee shall submit a medical certificate confirming the existence of the incapacity for work and its expected duration no later than on the following working day.

The employer is entitled to demand the presentation of the medical certificate earlier. If the inability to work lasts longer than stated in the certificate, the employee is obliged to submit a new medical certificate.

If the employee is a member of a statutory health insurance company, the medical certificate must contain a note from the doctor treating him stating that a certificate of incapacity for work with details of the findings and the expected duration of the incapacity for work will be sent immediately to the health insurance company.

If the employee is staying abroad at the beginning of the incapacity for work, he/she is obliged to notify the employer of the incapacity for work, its probable duration and the address at the place of residence in the fastest possible way. The employer shall bear the costs incurred by the notification.

Furthermore, if the employee is a member of a statutory health insurance company, he/she is also obliged to notify the latter immediately of the incapacity for work and its probable duration.

If the incapacity for work lasts longer than indicated, the employee is obliged to inform the statutory health insurance company of the probable continuation of the incapacity for work. Once an employee who is incapable of working returns to Germany, he/she is obliged to notify the employer and the health insurance company of his/her return immediately.

Duration of Continued PayIf employees are prevented from performing their work due to incapacity to work resulting from sickness, through no fault of their own, they will receive their remuneration for a period of up to six weeks.

In the event of renewed incapacity for work as a result of the same illness and in the event of terminationof the employment relationship, the statutory provisions shall apply.Incapacity for work within the meaning of sentences 1 and 2 shall also be deemed to be an incapacity for work through no fault of one‘s own as a result of a medical prevention and rehabilitation measure within the meaning of § 9 EntgFG.

After expiry of the period referred to in paragraph 1, employees shall receive a sickness allowance equal to the difference between gross sickness benefit and net remuneration for the period for which they receive sickness benefit or equivalent statutory benefits. Net remuneration is the remuneration reduced by the statutory deductions. For voluntarily-insured persons, their total health and long-term care insurance contribution minus employer‘s allowance must be taken into account.

For physicians who are not subject to compulsory insurance under the statutory health insurance scheme because they exceed the annual earnings limit, the maximum sickness benefit rate is used to calculate the sickness benefit supplement, which would be due in the case of compulsory insurance in the statutory health insurance scheme.

The Sickness Allowance is Paid for a Period of Employment» of more than one year up to the end of the 13th week and» of more than three years up to the end of the 39th weekfrom the beginning of the incapacity for work due to the same illness. The period of employment completed during the course of the incapacity to work due to the sickness shall be decisive for the calculation of the periods in accordance with sentence 1.

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According to § 257 SGB V, employees who only because they exceed the annual earnings limit are not subject to compulsory health insurance receive a subsidy from their employer for their health insurance contribution, if they are voluntarily insured in the statutory health insurance scheme or are insured with a private health insurance company and receive insurance benefits for themselves and their relatives for whom they are entitled to family support, which correspond to the benefits of statutory health support.

If you are insured against illness and wish to benefit from the aforementioned allowance, you are requested to submit a certificate from your health insurance company to the HR Department as soon as possible.

It must be clear in the certificate of the health insurance company:1. that a voluntary insurance agreement exists and how much the monthly contribution is, and

2. (only in case of employees who are insured with a private health insurance company) whether the health insurance chosen provides for benefits for the employee and his dependants, which must be listed by name, which correspond in nature to the benefits of statutory health assistance (certificate according to § 257 SGB V).

Grant of a Subsidyto the Health Insurance Contribution

Accident Leaflet

1. Workplace AccidentsAccidents at work that result in an inability to work for more than 3 calendar days must be reported immediately to the HR Department of the hospital.Work-related accidents that occur to colleagues who are unable to make an accident report themselves due to injuries must also be reported immediately.Accidents at work also include accidents on the way to and from the place of work and accidents, which occur outside the workplace in the course of an activity connected with the employment.

2. Accidents Involving Third PartiesAny accident suffered during or outside of work (e.g. traffic accident) caused by another member of the Clinic or another person (third party) and as a result of which an employee of the Clinic has suffered personal injury, must be reported immediately to the Clinic’s HR Department for the purpose of asserting claims for damages.

You will receive your new Clinic ID card when you start work. This card will now probably accompany you every day of the week, around the clock.

You will need the card when you enter the central dressing rooms and during lunch in our dining room. Some employees also need the card when recording their working hours.

In order to keep the card functional for a longer period of time, there are some points to consider:

» Please make sure that the card is not bent or creased. A free protective cover is available at the HR Department.

» Please do not leave the card in your working clothes when you hand it in for washing.

» Please do not pass on the card to third parties.

» The card must be returned to the employer at the end of the employment or training relationship.

If you lose or damage the card, you will have to pay the material costs of € 10 for a new card. However, the credit on the card can be credited back to you.

To recharge the card: You will find recharging machines in the entrance area of the Clinic (opposite the visitor toilets) as well as in the dining room itself. You can recharge the card with banknotes at the machines in the dining room and with your EC card in the entrance area.

Intended use: » Payment in our dining room and at the vending machines located there

» Payment in the visitor cafeteria

» Access control in decentralized dressing rooms, in the laboratory, in the dining room outside opening hours

» Time registration at the terminals

Clinic ID Card

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Parking Card

Red Service Folder

All service instructions of the Klinikum Passau are summarized in the Red Service Folder. This red service folder is in the latest version available on the Intranetunder Administration/Management/Red Service Folder.

Important service instructions are for example: » Use of the Internet » Mission e-mail » Health protection, occupational safety, fire protection » Use of private mobile devices » Compulsory training » Non-smoker protection » Influenza pandemic plan » Alarm and deployment plan » Documentation of the treatment process » Information for clinic patients » Handling of third-party funds » Dealing with addicts » Hygiene folder

If you wish, you will receive a parking card at the start of work in addition to your Clinic ID card, with which you can park in our multi-storey car park at a reduced rate (1 € per 24 hours). You can recharge your parking card at one of the three parking garage machines. These are located in the foyer of the clinic, in the Visitors Park and in the multi-storey car park at the entrance on level 4. Cashless recharging is possibleat the machines in the Visitors Park.

Please observe the following: » Each employee receives only one parking card. » Your parking card is specifically assigned to you via a parking card number. » The parking card may not be passed on to third parties. » For technical reasons a deposit must be charged on the parking card. The deposit of 10 € will be charged to the card at the first credit recharge at the vending machine. Of course the deposit will be refunded when the card is returned. » It is not possible to leave the car park without credit. Therefore please always leave a balance on your card.

It is important to the management that you have quick and uncomplicated access to current and relevant information. That is why the library is made available to you online on the intranet. There you will find an overview of all available journals (online, print or both), databases and books.

A short information (under Miscellaneous) helps you to find your way around the library online and to search there specifically. You will also find basic information about the databases offered there.

If you are interested in a training course, please contact Heidi Langenbach-Reimpell, head of in-house training ([email protected]).

Online Library

Today, the intranet has become the clinic‘s central information and form pool.

Almost all necessary documents, both medical and administrative, are made available to you here. Repair requests for the building and operating technology as well as service requests for the IT Department are now also handled via the intranet. You can access the intranet using the web browser of the PC, where it is set up as the start page by default.

Intranet

For the legitimate performance of the tasks within the competence of the storing entity, it is necessary to collect and store personal data from employees.In accordance with Article 12 and Article 14 of the Basic Data Protection Regulation (DSGVO), you are hereby notified of this. You have the possibility at any time and without giving reasons to object to the collection, storage and transmission of data for the future and to revoke your consent in writing.

Please address the revocation to:Klinikum Passau, Human Resources Department, Innstraße 76, 94032 Passau

Collection and Storage of Personal Data

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The personal legal liabilities of the Clinic arising from the official duties » of the physicians on duty » of the medical auxiliary staff » of other civil servants, employees and workers and » of the members of the constitutional bodies and the legal representativesare automatically covered by the municipal liability insurance of the city of Passau.

For example, activities, which are carried out as a freelance secondary activity on the basis of a contractual agreement between the insured body and the doctors employed, are not considered as official duties.

The insurer‘s obligation to pay benefits is in general NOT limited at the top for personal injury, property damage and financial losses.

It includes » the examination of the question of liability (on the merits and the amount), » the satisfaction of justified claims of third parties and » the defence of unjustified claims (= „Passive legal protection“).

Insurance cover exists for any degree of negligence(slight to gross negligence)Insofar as compensation is to be paid in an insured event, the justified claims of the injured party/parties will be assumed by the Versicherungskammer Bayern.The operator of the Clinic not left with any (recourseable) damage against the treating physician, the nursing staff or other employees in this respect.

For its part, the Versicherungskammer Bayern does not take recourse against the employee after settlement of a claim - with the exception of intentional acts.

Versicherungskammer BayernInsurance company under public law

Liability Insurance Cover for Employees of the Klinikum Passau

1. What is MyIKE?MyIKE.offers.you.individual.and.personalized.Information.directly.from.our.Employees-.Information-.System/.our.Roster-Program.Personal.Office.and.our.schooling/.Forma-tions-.Program.plan.ACAD.

With.MyIke,.you.are.granted.full.transparancy.over.saved.and.filed.shifts,.surcharge..(Night-.Sundays,..emergency-.services.etc.),.Holiday-.entry’s,.upcoming.Roster-.classifi-cations,.your.filed.personal.details.and.internal.vacancys.

Further,..you.are.granted.access.to.our.Schooling-.Programs.which.you.can.sign.into..as.well.as.the.completion.of.mandatory.trainings.(fire-.protection,.privacy,.work-..protection,.and.basic.hygiene).as.E-.Learning.units.and.receive.in.this.matter.for.every.successful.questionnaire.thirty.minutes.Time-.Bonus.per.year.

Additionally,.you.will.be.able.to.submit.vacation.and.Roster-.Requests.via.MyIKE.

2. Accessibilty The.possibility.for.in-.house.or.external.access.is.given..You.will.receive.your.access.data.and.a.manual.herefeore.at.the.wake.of.your.Setting.by.the.human.resources..department.

3. Training You.can.visualize.the.trainigs.you.have.been.a.part.of..This.is.particualrly.interesting.for.a.personal.overview.of.your.mandatory.training..Current.mandatory.trainigs.are.featu-red.in.red..You.can.further.see,.if.trainings.on.duty/.or.digital.learning.units.are.offered.for.the.completion.of.your.training..The.fulfillment.of.your.trainings.with.the.help.of.digital.learning.units.should.be.exclusively.done.with.MyIKE,.because.you.consequently.fall.off.the.negative.list.and.are.automatically.granted.a.time.bonus.of.thirty.minutes.per.successfully.terminated.learning-.unit.(70.percent.of.right.answers).

4. MyIKE and CNEIf.you.are.also.signed.into.CNE,.a.learning.platform.for.the.nursing.service,.you.would.have.to.connect.MyIke.and.CNE..You.can.do.this.in.the.MyIke.Portal.via.the.roster..,,personal.data‘‘..Your.CNE-.Access.will.hereby.be.titled.as.an.external.access...Please.log.in.your.CNE-.entry.data.here..Only.on.this.mean.can.the.import.of.your..CNE-.training.in.Personal.Office.happen.

5. ContactPlease.address.your.questions.directly.to.the.MyIKE-.Group.at.Inhouse-.Clinic:[email protected]

Employees-Portal MyIKE

32 33

The collectively agreed vacation leave is regulated in § 26 TVöD and § 27 TV-Ärzte/VKA.

If the weekly working time is allocated to 5 days in a calendar week, it is 30 working days in each calendar year.

If the weekly working hours are distributed differently, the holiday entitlement is increased or reduced accordingly. If the employment relationship begins or ends in the course of a year, the doctor (m/f ) receives one twelfth of the holiday entitlement for each month of the employment contract. The annual leave entitlement from two employment contracts is summed up and may not exceed the annual entitlement under the collective agreement, which is why a leave certificate is usually required each time there is a change of employer.

Holiday leave must be granted and taken in the current calendar year. In case of a holiday transfer, the holiday must be taken in the first 3 months of the following calendar year. If the holiday cannot be taken by 31 March due to inability to work or for official reasons, it must be taken up by 31 May. A formal transfer by the HR Director is required for this!

There are also additional holidays for certain activities: 1. one working day for every two consecutive months in the case of alternating shift work 2. one working day per four consecutive months in the case of shift work 3. one working day for every 150 night working hours 4. two working days for at least 288 night hours (21.00 - 06.00 hours) on standby

Each hour can only be included once, e.g. not in parallel for shift work and night work hours.

There are also up to 5 days of additional holiday according to SGB IX in the case of a recognized severe disability.

Recreational Vacation

The Klinikum Passau grants its employees a free afternoon on their birthday.

The details of the scheme: » On their birthday employees are given half of their working time off. (Part-time employees therefore receive a proportionate time-off ). » The maximum number of hours credited is 3.5 hours. » Time off compensation is only granted if the employee actually has to work

(employees who, for example, have their birthday at the weekend and are not working shifts, will not receive time off this year).

» Time off compensation is rounded off to 0.5 hours.

Birthdays

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Radiation Protection and X-ray Protection

The Klinikum Passau, as a main hospital, is equipped with the most modern medical equipment and facilities. This also includes equipment and facilities for the generation of ionizing radiation (e.g. X-rays) for a wide range of tasks in diagnostics and therapy. Furthermore, as in the Nuclear Medicine Department, we work with enclosed and open radionuclides.

The premises in which these devices and installations are operated or in which radionuclides are handled are defined as „controlled area“ according to radiation protection legislation.

Mandatory basic conditions apply to this controlled area, which have to be observed by the staff working there in the interest of radiation protection.

These basic conditions include: 1. Occupational medical examination by the occupational physician of the city of Passau 2. Before entering the controlled area for the first time:

Handing out of a personal dosimeter, combined with instruction in radiation protection by Medical Physics Department. 3. In the control area: The appropriate wearing of the personal dosimeter and personal radiation protection clothing is mandatory. 4. Pregnant personnel may not enter the controlled area without prior examination of the field of activity by the Medical Physics Department. 5. Information about the Radiation Protection Officers in the respective department.

The respective Radiation Protection Officers are responsible for compliance with radiation protection in the respective departments.

Within the framework of your job description, check to what extent you need to enter these so-called control areas in order to fulfill your job profile. If you are not able to make this decision on your own, then please seek a clarifying discussion in your new department.

The following members of the Medical Physics Department are available for consultation:

Dr. Jens Reinhard Phone 81680Lothar Garbe Phone 81681

Recommendations for literature1 Strahlenschutzverordnung (StrlSchV) der Bundesrepublik Deutschland (Radiation Protection Regulation (StrlSchV) of the Federal Republic of Germany)

2 Röntgenverordnung (RöV) der Bundesrepublik Deutschland (Radiation Protection Regulation (StrlSchV) of the Federal Republic of Germany)

3 Richtlinie „Strahlenschutz in der Medizin“ nach StrlSChV (Guideline „Radiation protection in medicine“ according to StrlSChV)

4 Publikationen des „Bundesamtes für Strahlenschutz“ der Bundesrepublik Deutschland: www.bfs.de (Publications of the „Federal Office for Radiation Protection“ of the Federal Republic of Germany)

5 Publikationen des „Bundesministeriums für Umwelt, Naturschutz, Bau und Reaktorsicherheit“ der Bundesrepublik Deutschland: www.bmub.bund.de (Publications of the „Federal Ministry for the Environment, Nature Conservation,

Construction and Reactor Safety of the Federal Republic of Germany: www.bmub.bund.de)

Checking for the necessity of personal dosimetric monitoring according to the Radiation Protection Regulation and the X-ray Regulation

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Klinikum Passau I Innstraße 76 I 94032 Passau I Phone 0851 53000 I Fax 0851 57776

Documents

New Employees Brochure - Klinikum-Passau