NEW YORK STATE DEPARTMENT OF TRANSPORTATION Superstructure and Bridge Replacements At Various Locations in Regions 2 & 9 PIN 2805.65, Contract No. D900022

NEW YORK STATE DEPARTMENT OF TRANSPORTATION

Superstructure and Bridge Replacements

At Various Locations in Regions 2 & 9

PIN 2805.65, Contract No. D900022

Herkimer, Schoharie and Oneida Counties

Draft Request for Proposals

RFP Informational Meeting

September 18, 2014

Peter RussellAttn: Superstructure and Bridge

Replacements in Regions 2 and9 Design-Build Project

Office of Contract ManagementNew York State Department of Transportation

50 Wolf Road, 6th FloorAlbany, New York [email protected]

Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) Rules of Contact2

Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) Agenda

Project Overview Department’s Goals & Project Requirements Scope of Work Status of: ROW and Utilities General Contract Information Alternative Technical Concepts Procurement Schedule One-on-One Meetings RFP Content Quality Control & Quality Assurance Evaluation and Selection Additional Information and Submission Guidelines Questions and Answers

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Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) General Location

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Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) Goals9

Replace superstructure of four bridges in Herkimer, Schoharie, and Oneida Counties

Full Replacement of one bridge in Oneida County Ensure the safety of the traveling public Ensure coordination with all utility owners, third

parties, and the surrounding residential community

Ensure a long-service life for all Project elements to satisfy long term preservation goals

Ensure compliance with the Project’s environmental commitments and conditions

Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) Goals (Continued)10

Maximize the beneficial impact of the public investment by Providing cost-effective solutions that maximize value

over the lifespan of the Bridges; Sequencing construction to minimize effects on

vehicular traffic operations; Reducing future maintenance requirements; Minimizing effects on residential neighborhoods and

business communities Minimize impacts on the environment

Deliver Project Safely, On Schedule, On Budget, and Environmentally Compliant.

Provide best value to the Department

Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) General Scope of Work

Superstructure replacement for four bridges in Herkimer (BIN1002720), Schoharie (BINs 1007890 & 1007900), & Oneida (BIN 2206680) counties Removal of the existing superstructure for all of the bridges; Construction of new superstructure and approach slabs; Approach sidewalk reconstruction at West Main Street (BIN

1002720); Modifications to each of the substructures as necessary to

accommodate each new superstructure. Full Bridge Replacement for one bridge in Oneida County

(BIN 1051810) Removal of existing substructure and superstructure; Replacement of the existing bridge; including new

foundations, substructure, superstructure and approach slabs

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Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) General Scope of Work (Continued) Reconstruction of approach roadways as necessary to

connect to the new structures, including correction of superelevation rates

Development of WZTC Plan for each site Coordination with and/or preservation of existing utilities Design, fabrication and installation of new guide railing /

bridge railing. Potential remediation and disposal of asbestos and or

lead containing materials; Avoid existing environmental constraints

Threatened and endangered species Farmlands Wetlands

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Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) Right-of-Way

The Department owns all Right-of-Way for the existing structures. Right of Way has been purchased for BIN 2206680

(Chenango Rd/Sauquoit Creek) Acquisition maps have been posted as reference

documents. No additional Right-of-Way acquisitions or

temporary easements are anticipated to be required for this project.

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Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) Utility Coordination – Existing Utilities

In accordance with Part 4 – Utility Requirements, Design-Builder is responsible for:

Verifying utility facility locations; Identifying & resolving any conflicts not yet

documented; Coordinating with utility owners for utility

relocations; Providing stakeout and final layout of utility

relocations; Protecting existing utilities; Cost to repair damages to utilities caused by

Design-Builder; Informing the Department of all

meetings/correspondence with utility owners.

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Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) Utility Coordination – Existing Utilities – Relocations by Others

BIN 1002720 - Village of Ilion, West Main Street Over Steele Creek

Village of Ilion (Electric): Village of Ilion (Electric) shall relocate utility poles, overhead

lines and any facilities necessary so that the superstructure can be removed and replaced, including any necessary tree pruning.

Northland Communications, Time Warner Cable, Verizon: Telecommunication companies shall relocate overhead lines

and any facilities necessary so that the superstructure can be removed and replaced, including splice notifications to customers (usually 30 to 45 days notice).

National Grid (Gas): National Grid shall perform all work necessary to relocate

the underground gas main and any facilities necessary so that the superstructure can be removed and replaced.

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BIN 1007890 - Town of Sharon, Route 10 over Brimstone Creek

No utility relocations are anticipated in connection with this structure.



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BIN 2206680 - City of Utica, Chenango Road over Sauquoit Creek

National Grid (Electric): No impacts to National Grid’s Sub-T tower will be allowed.

National Grid shall perform all work necessary to relocate utility poles, risers, overhead lines and any other impacted facilities so that the superstructure can be removed and replaced.

Northland Communications, Time Warner Cable, Verizon: Telecommunication companies shall relocate overhead lines

and any facilities necessary so that the superstructure can be removed and replaced, including splice notifications to customers (usually 30 to 45 days notice).

National Grid (Gas): National Grid shall perform all work necessary to relocate the

underground gas main and any facilities necessary so that the superstructure can be removed and replaced.

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BIN 1051810 - Town of Marcy, Route 291 over Nine Mile Creek

National Grid (Electric): National Grid shall perform all work necessary to relocate

utility poles, overhead lines and any facilities necessary so that the bridge can be removed and replaced.

Northland Communications, Time Warner Cable, Verizon: Telecommunication companies shall relocate overhead

lines and any facilities necessary so that the superstructure can be removed and replaced, including splice notifications to customers (usually 30 to 45 days notice).

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Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) Utility Coordination – Existing Utilities – Relocations by DB

BIN 1002720 - Village of Ilion, West Main Street Over Steele Creek

Village of Ilion (Water): The Design-Builder shall relocate water line to avoid impact with the

removal and replacement of the superstructure. All work shall be performed in accordance with the standards and requirements of the Village of Ilion.

Village of Ilion (Sanitary): Prior to final pavement placement, the Design-Builder shall coordinate

an inspection of all structures within the limits of the project with the Village, and if the Village then determines that repairs and/or replacements of manholes, sewer mains, or sanitary facilities are required, the Design-Builder may contract separately with the Village to perform the work.

However, any sanitary facilities damaged as a result of the Design-Builder shall be repaired and/or replaced in accordance with the standards and requirements of the Village of Ilion at no cost to the Village or the Dept.

In addition, the Design-Builder shall adjust the rim elevations of any manholes located within the paving limits to meet finished grade. Payment for the adjustment of manholes to finished grade shall be included in the Lump Sum price bid for BIN 1002720.

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BIN 2206680 - City of Utica, Chenango Road over Sauquoit Creek

Mohawk Valley Water Authority (Water) : The Design-Builder shall relocate the existing water line to avoid

impact with the removal and replacement of the superstructure. All work shall be performed in accordance with the standards and requirements of the Mohawk Valley Water Authority.

City of Utica (Sanitary): Prior to final pavement placement, the Design-Builder shall coordinate

an inspection of all structures within the limits of the project with the City, and if the City then determines that repairs and/or replacements of manholes, sewer mains, or sanitary facilities are required, the Design-Builder may contract separately with the City of Utica to perform the work.

However, any sanitary facilities damaged as a result of the Design-Builder shall be repaired and/or replaced in accordance with the standards and requirements of the City of Utica at no cost to the City or the Department.


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BIN 1051810 - Town of Marcy, Route 291 over Nine Mile Creek Mohawk Valley Water Authority (Water) :

There is an existing underground water line approximately 20’ east of the bridge. Any work regarding this utility shall be performed in accordance with the standards and requirements of the Mohawk Valley Water Authority.

Town of Marcy (Sanitary): Prior to final pavement placement, the Design-Builder shall

coordinate an inspection of all structures within the limits of the project with the Town, and if the Town then determines that repairs and/or replacements of manholes, sewer mains, or sanitary facilities are required, the Design-Builder may contract separately with the Town of Marcy to perform the work.

However, any sanitary facilities damaged as a result of the Design-Builder shall be repaired and/or replaced in accordance with the standards and requirements of the Town of Marcy at no cost to the Town or the Department.


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Three Way Coordination – DB, Utility & State Coordination meeting will be held between the

Department, all short-list firms, and the utility companies before or shortly after issuance of Final RFP.

DB Responsibilities DB Team responsible for holding utility coordination

meetings; DB Team to provide supporting documents for utility

design, including: plans, Table of Conflicts & Special Note of Utility Coordination;

Table of Conflicts to include existing & proposed locations;

Special Note of Utility Coordination must include work description, proposed locations and time frames.

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Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) Utility Coordination

Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) Contract Information Lump Sum Design-Build Contract; Best Value Selection Process (50% Price, 50% Quality); Project Completion Date shall be the earlier of:

November 30, 2016; or The number of days past NTP proposed by the successful

Proposer on Form SCD (ITP Appendix E) Liquidated Damages will be imposed for not meeting

the Project Completion date and for Impacts to Traffic in excess of the number of calendar days indicated on Form SCD;

Early Completion Bonus if Project Completion is achieved ahead of the Project Completion Date;

Escrow Submission of Bid Documents for Successful Proposer.

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Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) Contract Information There is a Payment Schedule provided in the RFP;

Form SP Construction (5 BINS) Design Construction Inspection Quality Control (Material Testing) Force Account Work (amount provided by Department)

Form WPS Breakdown of construction work items Input by Proposer (100% max)

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Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) Contract Information (Continued) Stipend to Unsuccessful Proposers (50% of Qualified

Costs, $75K max.); Must satisfy criteria in ITP General Instructions; Pass All Pass/Fail Factors Achieve at least 60 points on Quality Factors Proposal must be Competitive and Reasonable Proposal not Selected by Department as providing the Best

Value There is a Buy America Clause There is an Iran Divestment Act Clause There is a DBE Participation Goal of 11% All ROW owned by NYSDOT Any additional Environmental and Construction

Related Permits by Design-Builder

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Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) ATCs

Alternate Technical Concepts (ATCs) are proposals from the Proposer to design and construct the Project in a manner that is different than the Contract Requirements and which: are submitted to the Department for review,

consideration and approval prior to Proposal submittal; have significant savings in time, and/or reduction of

traffic impacts, and/or community disruption, and/or project costs, and/or environmental impacts, and/or other beneficial impacts to Project parameters;

in the Department’s judgment offers an equal or superior Project.

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Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) ATCs (Continued)

Proposers may submit, on a confidential basis, up to five (5) ATCs, using Form ATC, for the Department’s pre-approval;

The proposed end product of each alternative must, in the Department’s judgment, be equal to or better than the Work product described in the Contract Documents;

Department may provide ‘Conditional Approval’ of an ATC. Proposers must respond to Conditional Approvals by the established date;

The Design-Builder is solely responsible for obtaining approvals from any local municipality, public agency or permit issuing agency for ATC concepts which would affect their facilities, operations or issued permit.

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Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022)Anticipated Procurement Schedule

Activity Due Date

Draft RFP Informational Meeting September 18, 2014

Final RFP to Shortlisted Firms October 1, 2014

Date Proposers may start submitting ATCs for review October 3, 2014

Proposal period one-on-one meetings with all Proposers, specific dates to be determined. October 29 to November 26, 2014

Final date for Proposers to submit ATC’s for review December 10, 2014

Final date for requests for changes to Proposer’s organization and personnel December 10, 2014

Final date for Department’s responses to ATCs submitted for review December 17, 2014

Final date for receipt of Proposer questions December 19, 2014

Final Date for proposers to respond to conditional approval of ATC’s December 23, 2014

Issue Date for Final Addendum and/or answers to Proposer questions December 23, 2014

Proposal Due January 7, 2015

Post Proposal meetings (if required) TBD

Selection of Best Value Late January, 2015

Contract Award Beginning March, 2015

Notice to Proceed March 25, 2015

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Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) One-On-One Meetings

If One-On-One Meetings are held, at least one meeting will be held with each Proposer;

One-on-One Meetings will be recorded; Department reserves the right to disclose to all

Proposers any issues raised during the meetings that may materially affect the project;

Department will not disclose information pertaining to an individual Proposer’s technical concepts, proposal or ATCs;

Additional One-on-One Meetings may be held if required to review ATCs or if the Department believes it is warranted.

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Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) Request for Proposals (RFP) Documents RFP Documents:

Instructions to Proposers Part 1: D-B Agreement Part 2: General Provisions, Section DB 100 and Appendices Part 3: Project Requirements (Scope of Work) Part 4: Utility Requirements Part 5: Special Provisions Part 6: RFP Plans Part 7: Engineering Data Part 8: Special Specifications (Including New DB

Specifications) Part 9: The Design-Builder’s Proposal Part 10: RFP Addenda (If Any)

Reference Documents: On Department’s web site (Not Part of the Contract Documents)

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Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) Request for Proposals (RFP) Documents (Continued)32

RFP Documents: Instructions to Proposers• General Instructions• Appendix A – Project Information• Appendix B – Administrative Submittal

Requirements• Appendix C – Technical Submittal Requirements• Appendix D – Price Proposal Submittal

Requirements• Appendix E – Forms• Appendix F – Conflicts of Interest Policy• Appendix G – Abbreviations and Definitions

Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) Quality Control (QC)

QC is Design-Builder’s Responsibility Design-Builder shall appoint a QC Manager responsible for

QC Plan for both Design and Construction Design QC shall be the Design-Builder’s responsibility and

shall be performed in accordance with the QC Plan Construction Inspection shall be performed by an

Independent Engineering Firm (Hired by the Design-Builder) Materials Testing shall be performed by an Independent

Materials Testing Firm or Laboratory (Hired by the Design-Builder)

The Materials Testing Firm shall report to the Construction Inspection Firm

Offsite Plant Quality Control shall be performed by the Department

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Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) Quality Assurance (QA) Design and Construction QA is the Department’s

Responsibility The Department may perform QA on any of the

Design-Builder’s Design and Construction activities The Department will utilize an independent

Consultant to perform QA of the Design-Builder’s Designs

Construction QA will be performed by Department staff

Offsite Plant Quality Assurance will be performed by the Department

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Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) RFP Evaluation and SelectionPass/Fail Evaluation Factors

Legal – Financial – Administrative – DBE Compliance - Price Proposal (Bond/Conformance)

Quality Evaluation Factors (50%) Key Personnel (30 points) Management Approach (25 points)

Overall Design-Build Team Organization (7 points) Design Management Plan (5 points) Construction Management Plan (6 points) Quality Control Plan (7 points)

Technical Solutions (35 points) Design Approach (10 points) Construction Approach (10 points) Initial Baseline Schedule (15 points)

Project Support (5 points) Proposal Format(5 points)

Price (50%)

Design-Builder must obtain a

minimum score of 60 points on

Quality Evaluation factors

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Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) Additional Information – Submission Guidelines

All proposals must be self-contained.• Proposals should not have links to external web

sites.• Proposals should contain all information needed

for evaluation. Do not “assume the Department knows” your firm

and it’s experience/qualifications.

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Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) Additional Information – Submission Guidelines

Submit ALL Forms required Do not alter any Form unless indicated on the Form. Do not add any appendices or attachments to the

Forms. Do not include photographs or illustrations unless

specifically indicated. Do not submit with Proposal:

Form SA (Stipend Agreement) => 20 Days after Proposal Due Date

Form BDEA (Bid Document Escrow Agreement) PAB (Payment Bond (Labor and Material Bond)) PEB (Performance Bond (Faithful Performance Bond))

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Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) Additional Information

Responses to Proposer Questions will be posted on the Department’s Project Web Site

Reference Documents are Posted on the Department’s Project Web Site:

https://www.dot.ny.gov/main/business-center/designbuildproject9 Reference Documents include:

Project Location Maps; Bridge Inspection Reports; Bridge Record Plans; Final Design Reports; Asbestos Assessment Reports; ROW Acquisition Maps; BIN 1051810 Route 291 - Preliminary Plans; Subsurface Exploration Boring Logs; and Potentially others (To be Determined).

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Peter RussellAttn: Superstructure and Bridge

Replacements in Regions 2 & 9 Design-Build Project

Office of Contract ManagementNew York State Department of Transportation

50 Wolf Road, 6th FloorAlbany, New York [email protected]

Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) Rules of Contact39

Superstructure and Bridge Replacements in Regions 2 & 9Design-Build Project (PIN 2805.65; D900022) Questions and Answers

Questions ?

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