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Using Data to Improve
Local Agency PerformanceFriday, October 17, 2008
BJS / JRSA 2008 National Conference
New York’s Crimestat System:
Using Data to Improve Local Agency Performance
• How New York has expanded performance management to be a tool for local criminal justice agencies
• How the system was created using limited resources
• How we leveraged the secure law enforcement website, email, and New York’s control agencies
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New York State Framework
• 8 State criminal justice agencies • Division of Criminal Justice Services:
- 700 person agency- arrest fingerprint processing- state’s repository for criminal history records- coordinate local assistance grant funding- LE training and crime reduction programs- criminal justice data and research- Crimestat program
New York’s Crimestat Program
• DCJS began statewide program in 2003• Measure everything from crime trends to DNA
processing time to recidivism• Based on principles of accountability and
transparency • Deliberation and follow-up are key elements
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Expanding Crimestat to Local Agencies
• Key policy areas rely on local performance (timely crime reports, firearm activity, sex offender management, local DNA collections)
• Need to apply principles of performance management locally - information accessible and user friendly - reports “action oriented”- transparent within law enforcement but secure
• Leverage all stakeholders
Local Criminal Justice Government in New York
57 counties + 5 counties in NYC
• Local Police Departments (500+)• County Sheriffs’ Departments (57)• District Attorneys’ Offices (62)• Local Courts (1,400+)• County Probation Departments (58)• Local Jails (58)
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Three Key Tools for Effective Implementation
1) eJusticeNY: New York’s secure law enforcement website
2) Email: Standardized monthly Executive reports with broad distribution
3) Leverage: Involving agencies and oversight/training organizations
eJusticeNY
• Set up Crimestat site on eJusticeNY
• Secure website for local law enforcement managed by DCJS IT staff
• Used to access rapsheets and other CJ info
• 46,000 users, all Fed, State, local law enforcement
• Once set up, easy to post new reports and update information, do special announcements
• Not accessible to the public
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Started With Timely UCR Crime Data Updates
• Posted Preliminary UCR Crime Reports• Showed agency YTD trends within each
county and surrounding counties• Posted lists of non-reporting agencies
(excluded in crime counts)
Crimestat Reports on eJusticeNY with Local Agency/County Detail
• Crime, violent crime, shooting incidents• Sex offender photos outstanding• Sex offender address verifications• DNA collection rates• Local jail population• Crime guns submitted to ATF for trace• Probationer Felony Re-arrest Rates• Return to Custody Data for Prison Releases
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eJusticeNYHome Page Notice
eJusticeNY - Crimestat
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eJusticeNY– IMPACT Reports
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Sex Offender Delinquent Photo Summary Report
Delinquent Photo Report: Offender Specifics
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DNA Databank & CollectionsSample Report: Albany
DNA Databank & CollectionsSample Detail Report: Albany
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2) Monthly Email Reports
• Monthly reports sent to Executive leadership (DA’s, police chiefs, probation directors, sheriffs, control agency executives)
• Program managers also get reports
• Reports include executive summary
Monthly Email Reports
• Crime, firearm crime and shooting data for large police agencies
• Jail Population trends for each jail• DNA Collection Rates by county (jail, probation and
the courts)• Sex Offender Management: outstanding sex offender
photos and address verifications• Sex Offenders who need a risk level
14 Reports to 200 Federal, State, and Local Managers
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Data Embedded Email ExampleReported Crime Update
Language from Monthly DNA Collection Rates Email
Over 90% of samples owed were received from the following 11 probation departments: Albany (94%), Broome (93%), Chautauqua (90%), Erie (95%), Nassau (99%), Niagara (95%), Onondaga (92%), Orange (98%), Rockland (94%), Schenectady (99%), and Westchester (95%).
Six departments have collections rates of less than 90%: Dutchess (81%), Monroe (88%), Oneida (88%), Rensselaer (87%), Suffolk (79%), and Ulster (88%).
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Language from Monthly Jail Population Email
• The number of technical violators under custody is up (+11%) as compared to August 2007. Counties that show a significant increase compared to this time last year include: Albany (+87%), Chemung (+133%), Niagara (+41%), Schenectady (+72%), Suffolk (+22%), and Westchester (+19%).
Jail Population Report Sample Page
Albany County Jail 8/07 12/07 4/08 8/08 8/07 vs 8/08
Census 710 667 740 721
Sentenced 116 131 151 123
Unsentenced 433 408 425 421
Federal 101 82 101 85
Technical Parole Violators 39 35 48 73
State Readies 21 11 15 19 -9.5%
Jail Population Outside New York Cityas of September 3, 2008
6.0%-2.8%
-15.8%
1.5%
87.2%
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Leveraging Control Agencies
New York’s Control Agencies Provide Assistance/Oversight
• Office of Court Administration (courts)• Division of Probation and Correctional
Alternatives (probation agencies)• State Commission of Correction (jails)• DA’s, Chiefs and Sheriffs Associations• DCJS Funding office (police agencies and
DA’s)
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How We Use These Agencies
• Add Executives to mailing lists• Brief Executives on key initiatives and how they
can help improve performance • Ask agencies to request/direct/encourage action
(through letters, emails, directives, conditions of funding)
• Put articles in DA, Sheriff, Probation Director publications
• Ask to present performance program at conferences & meetings
Significant Improvements in PerformanceSome Examples:
• Allows immediate, operational focus on spikes in violent crime and shooting incidents (nonNYC)
• Dramatic increase in DNA Collection rates• Dramatic improvement with sex offender
registry compliance • Dramatic increase in crime guns submitted to
ATF for trace
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Terry Salo
Deputy Commissioner
Office of Justice Research and Performance
New York State Division of Criminal Justice Services
518-457-7301
