Ayrshire and Arran NHS Board

Tuesday 23 June 2015Common Rooms, MacDo~ald Education Centre,University Hospital Ayr

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'IAyrshire&Arran

Present: Dr Martin Cheyne (Chair)Non-Executive Members:Mrs Lesley BowieMr John CallaghanDr Kirsty Darwent (Vice Chair)Cllr Willie GibsonCllr Hugh HunterMr Bob MartinDr Janet McKayMr Stephen McKenzieMr Alistair McKieCllr Douglas Reid.Miss Lisa Tennant

Executive Members:Mr John BurnsDr Carol DavidsonDr Alison GrahamDr Allan Gunning

Mr Derek Lindsay

(Chief Executive)(Director of Public Health)(Medical Director)(Director for Strategic Planning, Policy andPerformance)(Director of Finance)

Board Advisors/Ex-Qfficios:Ms lona Colvin (Director of Health and Social Care, North Ayrshire)Mr Tim Eltringham (Director of Health and Social Care, South Ayrshire)Mr Eddie Fraser (Director of Health and Social Care, East Ayrshire)Mrs Ann Gow (Interim Nurse Director)Mrs Patricia Leiser (Human Resources Director)Mr John Wright (Director for Corporate Support Services)

In attendance Mrs Angela Q'Mahony (Committee Secretary) minutesMrs Miriam Porte (Communications Manager)

1. Apologies for absence

Apologies for absence were noted from Liz Moore and Ian Welsh.

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Declaration of Interests

There were no declarations noted.

Audit Scotland Annual Audit Report 2014/15

(088/2015)

(089/2015)

The Director of Finance presented the Audit Scotland Annual Audit Report 2014/15and outlined the key messages and risks identified. Mr Lindsay noted that the reportwill be submitted to the Auditor General for Scotland and included in a nationaloverview report.

Board Members discussed risks relating to equal pay and backlog maintenance.Mr Lindsay advised that provision has been made for equal pay liability in the2014/15 annual accounts. Mr Martin assured that the Performance GovernanceCommittee has identified backlog maintenance as a priority area.

Outcome: Board Members noted this positive report and commended theChief Executive and his team for the hard work undertaken toreach this position.

4. Annual Audit Assurance Statement 2014/15 (090/2015)

Mr Alistair McKie presented the Annual Statement and provided assurance to theBoard that the Audit Committee considered the control environment and systems ofinternal control to be adequate.

Outcome: Board Members noted the Statement. The Chairman recognisedthe good work undertaken by the Audit Committee.

5. Annual Accounts 2014/15 (091/2015)

The Director of Finance provided an overview of the statutory annual accounts.Members were advised that the accounts had been audited by the Board's externalauditors, Audit Scotland, and had been considered by the Audit Committee on15 June 2015. The Director of Finance gave a brief outline of headline topics withinthe accounts highlighting that the Board achieved all financial targets and maintainedadequate and effective governance, risk management and control processes duringthe year.

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Outcome: Board Members considered and adopted the statutory annualaccounts for 2014/15, and approved the Chairman, ChiefExecutive and Director of Finance to sign the accounts on theirbehalf.

The Chairman commended Directors for performing their roleswith due diligence throughout the year.

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6. Letter of Management Representation (092/2015)

The Director of Finance introduced the Letter of Management Representation whichis required to be signed off by the Chief Executive. The Director of Financeconfirmed that there were no significant issues which required disclosure andMembers were advised that this had also been presented to the Audit Committee on15 June 2015.

Outcome: The Board considered the letter and gave approval for this to besigned by the Chief Executive.

7.. Date of Next Meeting

The next meeting of the NHS Ayrshire and Arran Board would take place at 9.15amon Monday 29 June 2015 at the Ayrshire College, Kilmarnock Campus.

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