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North American Storage Trust Discussion GroupJune 25, 2007
OCLC Blue Suite2:00-3:00 pm
Agenda Welcome, Introductions Update from RLG Programs (Malpas) Update on service infrastructure and pilot
implementation (Carney) Questions / Open discussion
RLG Programs
North American Storage Trust:Update and Next Steps
Constance MalpasProgram OfficerRLG Programs
ALA Annual Meeting ‘07Washington, DC25 June 2007
RLG Programs North American Storage Trust Update
ALA Annual Meeting, 25 June 2007
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North American Storage Trust
A collaborative approach to print preservationthat leverages Existing institutional infrastructure
55+ offsite storage repositories in North America Prevailing (tacit) retention commitments
Weeding offsite collections is cost-prohibitive Longstanding resource-sharing agreements
Robust network of inter-lending partnerships Networked information environment
Long-term investments in cooperative cataloging = data that can be mined for new purposes
to reduce redundancy, build system-wide capacity and create new economies of scale
RLG Programs North American Storage Trust Update
ALA Annual Meeting, 25 June 2007
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StorageRegistry
Storage Facilities
Holdings dataParticipating
LibraryParticipating LibraryParticipating Libraries
Storage Facilities
Withdrawals
NonparticipatingLibrariesNonparticipating
LibrariesNonparticipatingLibraries
Direct to patron
Withdrawals Collection analysis reports
Collection analysis reports
Transfers Commitments and Policies
GlobalDirectory
ILLPriority loans
Borrowing System
Moving collection management to the network level creates new efficiencies and increases system-wide capacity
RLG Programs North American Storage Trust Update
ALA Annual Meeting, 25 June 2007
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Who is currently involved?
Long-term discussants:Vanderbilt University Ohio State UniversityLibrary of Congress University of California Harvard Depository Center for Research LibrariesWRLC ReCAP
“ASERL Nine”Duke University University of South CarolinaTulane University University of VirginiaUniversity of Alabama Vanderbilt UniversityUniversity of Georgia Virginia TechUniversity of North Carolina
Who’s interested? Most research institutions we’ve spoken with, within and beyond North
America
RLG Programs North American Storage Trust Update
ALA Annual Meeting, 25 June 2007
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North American Storage Trust – Timeline
1999 2000 2001 2002 2003 2004 2005 2006 2007
D. Kelsey (U Minn.) off-site library storage collections will "never be weeded“ (ARL/OCLC Forum on Future Library Architecture)
OCLC / Vanderbilt “last copies” study
OCLC ASERL 9 Storage title overlap study
ACRL forum
2008
OCLC / RLGOCLC survey
ASERL “virtual shared storage” (Willis, Gherman)
community consultation;OCLC team-building
C&RL “last copies”
ASERL study: avg. storage need ≥ 300K vols by 2005
ARL Spec KitOff-site
ARL Spec KitRemote Shelv.
CLIR ReportPrint Repos.
CLIR Report 5 Colleges
49+ ARL facilities
55+ ARL facilities
CRL DPA pilot
RLG Programs North American Storage Trust Update
ALA Annual Meeting, 25 June 2007
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Since January
Situating NAST within RLG Programs work agenda Consultation with 30+ Program Partners in North
America, the UK and Australia Review of existing policy frameworks
Coordination with OCLC Business Development & New Initiatives Bill Carney leading product development process
Last copies analysis White paper on cooperative and networked library
storage
RLG Programs North American Storage Trust Update
ALA Annual Meeting, 25 June 2007
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I. RLG Programs
Shared Print Collections
Optimizing collection management for the networked environment • N. Am. Storage Trust• Networked coll’n mgt • Deep resource sharing• Data-mining for business intelligence
10 FTE based in Mountain View, CA; 150 premier research institutions
RLG Programs North American Storage Trust Update
ALA Annual Meeting, 25 June 2007
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II. Networked Print Management Models
Physical consolidation regional & national stores ReCAP, PASCAL, UC, CASS, CARM
Virtual consolidation distributed print repositories CRL initiative, Orbis Cascade, CIRLA North American Storage Trust
Prospective rationalization collaborative acquisitions last and single-copy initiatives
Past work by CLIR, CRL, ARL starting point for NAST efforts
Greatest near-termgrowth opportunity
ASERLCDLCICColumbia UniversityDuke UniversityFrick Art ReferenceFive Colleges, MAHarvard UniversityUniversity of AlbertaUniversity of CaliforniaUniversity of EdinburghUniversity of GlasgowUniversity of MelbourneUniversity of MinnesotaUniversity of SydneyUniversity of WashingtonYale UniversityImperial College LondonLeeds UniversityMoMANYPLOhio State UniversityPrinceton UniversitySwarthmoreSUNY Libraries
RLG Programs North American Storage Trust Update
ALA Annual Meeting, 25 June 2007
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III. Policy Frameworks for Shared Print
Networked Trust collections: a “club good” maximize institutional interests in contributing to and
supporting Trust network by increasing individual dependence on collective assets
University of California regional library storage facilities Persistence policy (’06): if depositing library is unwilling or
unable to maintain persistence guarantee (prohibition on permanent withdrawal), RLF is empowered to return the item to depositor and replace it with duplicate material from another campus
Penalty for non-participation = increased opportunity costs Institutional autonomy is retained
Balance institutional interests, collective benefit 5 Colleges Affiliate Program: access, but no storage Johns Hopkins University enforces “zero growth” policy
RLG Programs North American Storage Trust Update
ALA Annual Meeting, 25 June 2007
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III. Policy Frameworks – add’l models
CRL Distributed Print Archive program Model agreement addresses long-term retention,
storage conditions, access privileges Modified for use by Orbis Cascade
Last/single copy policies Workflows for identifying and assessing last-copy status UC, 5 Colleges OH, Tri-Universities Group, CARLI, etc. Managing diminishing reserves
RLG Programs North American Storage Trust Update
ALA Annual Meeting, 25 June 2007
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IV. Library Off-site Storage: State of Play
Authoritative synthesis of existing knowledge about transfer and management of library print collections in off-site storage facilities
Concise, substantive report intended for audience of library administrators
Actionable intelligence, expert guidance
Lizanne Payne, Washington Research Library Consortium
Anticipated completion: early autumn
RLG Programs North American Storage Trust Update
ALA Annual Meeting, 25 June 2007
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V. System-wide Holdings: Characteristics
ASERL study (Burger, Gherman, Wilson - ACRL ‘05) Little redundancy in existing storage collections Results consistent with subsequent analyses of
aggregate holdings (TRLN, CIC, Google 5, ARL/OCLC Global Resources report)
Vanderbilt study (Connaway,O’Neill, Prabha - C&RL ‘06) 23K (of 1.5M) titles held by Vanderbilt alone Cataloging issues; last manifestations; last expressions
Current analysis (O’Neill, Lavoie, Malpas) Est. 40% of monographic holdings in WorldCat are held
by just one member of the OCLC cooperative Identifying “truly unique” content – a priority in
collaborative print management Anticipate completion by end of summer 2007, paper to
follow
RLG Programs North American Storage Trust Update
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Assessing system-wide distribution – the big picture
>900 M volumes held in US academic libraries - how many are in off-site storage facilities? - how many unique holdings, last copies?
RLG Programs North American Storage Trust Update
ALA Annual Meeting, 25 June 2007
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District of Columbia+10M volumes in ac. libraries+1M in WRLC storage
California+ 82M volumes in ac. libraries+ 10M volumes in UC RLF storage
(est) 10 – 12% of total academic holdings represented in storage collections – is this enough?Need better tools to assess system-wide distribution of preservation holdings-- Title and copy-specific condition data-- Facility characteristics-- Institutional policies